Midpeninsula Regional Open Space District Los Altos, CA, USA
Jul 08, 2019Full Time
About the District: The District manages a regional greenbelt system in the Santa Cruz Mountain region comprised of over 63,000 acres of land in 26 open space preserves, protected for public enjoyment and recreation. The District is a growing organization with a focused mission that guides our work, and where every employee makes an impact. This is an exciting time to be part of the District’s team! If you are looking for a challenging opportunity to contribute to the legacy of open space preservation and recreation, we invite you to apply for this position. To learn more about the District, visit our website, OpenSpace.org , and view our “Working for Midpen” video on our Jobs page. About the Position: This position is responsible for a variety of difficult and complex technical duties, as well as administrative and clerical support to both the Grants and Procurement functions. The Senior Grants and Procurement Technician will dually report to the Grants Program Manager and the Procurement and Contracts Specialist, with time evenly split between the two. This is an advanced journey-level classification, where you will be asked to perform detailed and technical work accurately and in a timely manner. The Grants Program and Procurement duties are described below. Grants Program The purpose of the Grants Program is to identify and secure external funding and to manage a small Grantmaking Program, which provides competitive funding to external organizations. In this role, the Senior Technician will support the entirety of the grants lifecycle, from identifying funding sources, assisting with writing grant proposals and, once awarded, monitoring compliance with the grant agreement. This will include managing and tracking ongoing deadlines, collating information for grant reports and reimbursement requests, and communicating closely with other Midpen departments to gather project information. Likewise, the Senior Technician will also support processing reimbursement requests made by grantees through the Grantmaking Program. Other duties will include administrative and record-keeping functions, including meeting scheduling, invoice processing, and data management. Procurement The Procurement team manages full-cycle procurement and contract administration from coordination of solicitation to contract execution and closeout. In this role, the Senior Technician will be responsible for preparing contracts and purchase orders for District departments; entering data into Midpen’s enterprise resource planning system (ERP); producing reports; record and track spending; maintain purchasing files, interact with vendors and support price and term negotiations; support and manage solicitations in bid tool; manage Procurement Sharepoint site; and perform related duties as assigned. Support includes administrative functions, including meeting scheduling, responding to inquiries, and data management. Work Environment: This position is part of Administrative Services at the District’s offices in Los Altos, California: in a standard, primarily sedentary, office setting, using standard office equipment. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of twelfth (12th) grade supplemented by college-level coursework in accounting or finance and five (5) years of experience in the maintenance of financial and accounting records, budgeting, grants support, procurement support, or financial support experience. Prior experience in the public sector is highly desired. Licenses & Certifications Required: Possession of a valid California Driver’s License. Benefits: The Open Space District provides an excellent benefits package including health, life & disability insurance as well as CalPERS pension. Please see the Benefits page of the District website for details. How to Apply: Apply online at the public sector job board, CalOpps.org . Application deadline is August 1, 2019 at 10:00 a.m. The following four (4) application items are required and constitute a complete application : (1) A fully completed CalOpps employment application (2) Cover Letter (3) Resume (4) Supplemental question responses Incomplete applications will not be considered for the position. Applicants with the most relevant experience and qualifications suitable for the position will be contacted for interviews. Recruitment Timeline: We recommend applicants be available on the following dates for panel interviews (we are unable to accommodate vacation schedules): First Interview: August 13, 2019 Final Interview/Written Exercise at our office in Los Altos: August 20, 2019 Estimated Start Date: September Midpeninsula Regional Open Space District is an Equal Opportunity Employer Applicants with disabilities may request reasonable accommodation by contacting the Human Resources department at (650) 691-1200. Put your passion for Open Space to work!