City of Denton Denton, TX, USA
Oct 24, 2018Full Time
Serves as Chief Election Official conducting municipal general, special, and bond elections; performs or supervises all aspects of the duties relating thereto in accordance with state and federal laws. Coordinates all campaign reporting requirements. Serves as Records Management Officer as outlined by the Texas State Library to include maintaining policies and procedures for creation, receipt, storage, retrieval, and disposition of records and assuring that all departments are in compliance. Serves as Public Information Coordinator coordinating and responding to Open Records requests in compliance with the Public Information Act; assuring that all departments are in compliance. Attends all City Council meetings and prepares official minutes of the proceedings; supervises setup of the meetings Directs the preparation and development of the City Council agendas; compiles and organizes information and materials necessary for the City Council agenda packets. Coordinates the preparation of legal documents and executes required forms and notices; directs the official publication of notices and legal documents. Coordinates development and incorporation of citywide document imaging system and associated regulations. Establishes and administers indexing, maintenance and retrieval of the official records of the City, and for the City Manager's Office/City Secretary's Office; coordinates the document imaging of city records through the Laserfiche Imaging System; supervises the development and implementation of computer software databases as needed for Laserfiche. Coordinates the appointments and membership records of all city boards and commissions; coordinates application and appointment procedures; supervises and assists in the preparation of a Board and Commission notebook for annual appointments. Performs research work and prepares statistical and narrative reports. Administers the City Secretary's Office and provides support and assistance to the Mayor and City Council and City Manager's Office; supervises support staff for the City Secretary's Office. Provides input on budget recommendations. Responds to inquiries regarding municipal regulations, ordinances, resolutions, and other official actions. Assists public relations and prepares information programs. Performs progress reports on status of office operations. Additional Duties: Performs other duties as assigned.