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  • Executive Assistant, Sheriff's Office

    Bend, Oregon United States Deschutes County Full Time $6,168.09 - $8,265.83 Monthly Nov 27, 2024
    Deschutes County Employer:

    Deschutes County

    Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. The County has 1,200 employees and a $587 million annual budget. The County assesses property, records public documents, conducts elections, collects taxes, and provides a variety of key community services, including public safety, public and behavioral health, building inspection, planning and zoning, road maintenance and construction, solid waste and the operation of a large Fair & Expo Center. Indirect services that support county operations include finance, human resources, property and facilities management, internal auditing, information technology, legal counsel, and public information. For the past decade, Central Oregon has been recognized as one of the best places to live. Deschutes County is conveniently located within a three-hour drive to Portland, Oregon, and within one hour of the Cascade Mountain Range. With an average elevation of 3,600 feet, the area enjoys a dry, high desert climate with cool nights and sunny days. Annual precipitation averages 11.7 inches. The countywide population is over 200,000, spread over 3,054 square miles. Deschutes County is the fastest growing county on the West Coast and one of the most diverse economies in Oregon. Tourism brings to Central Oregon over four million overnight visitors annually. The Mount Bachelor ski resort attracts tourists from across the nation. The nearby Cascade Lakes are also a large draw for tourists. Other local features include a vibrant visual and performing arts community, an outstanding restaurant scene, an extensive and respected health care network, and a high quality educational system. The cities of Bend, (the county seat), Redmond, La Pine, and Sisters are the four municipalities in Deschutes County. Roberts Field Redmond Municipal Airport connects Deschutes County to other major western U.S. cities. In addition to excellent public and private K-12 schools, Bend is home to Central Oregon Community College (COCC) and Oregon State University’s Cascade Campus. To hear from staff about working at Deschutes County Behavioral Health, please click HERE.  Make the work you do matter.  We hope you’ll consider joining our team.

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    Job Description

    Summary

    ABOUT THE SHERIFF’S OFFICE:
    The Deschutes County Sheriff’s Office is a full-service agency that oversees the adult jail, provides patrol, criminal investigations, civil process and search and rescue operations. Special units include SWAT, Marine Patrol, ATV Patrol, Forest Patrol, along with five K9 teams. Founded in 1916 and today led by your duly elected Sheriff L. Shane Nelson, the Deschutes County Sheriff’s Office serves over 200,000 residents in Deschutes County.

    ABOUT THE COUNTY:
    We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,200 employees provide County services in a number of departments, divisions, and offices.

    Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

    We hope you’ll consider joining our talented team.

    ABOUT THE JOB
    The Deschutes County Sheriff’s Office is accepting applications for an Executive Assistant to the Sheriff. Under general supervision, this position will also support the executive command staff team and performs a wide variety of highly responsible professional support services and technical support duties.

    Key Responsibilities:
    • Manages sensitive and confidential issues.
    • Maintains and updates files and databases.
    • Performs and manages special assignments and projects.
    • Research and compile information to assist the Sheriff with decisions and resolves operational issues, using knowledge of the operations and policies of the Deschutes County Sheriff’s Office.
    • Arrange and schedule appointments and meetings for the Sheriff with staff and the public.
    • Incumbent will provide exemplary customer service and at times speak for the Sheriff.
    What You Will Bring:
    Knowledge of or experience with:
    • Basic understanding of governmental structure and policies.
    • Principles and practices of file management, accounting/bookkeeping, record keeping, case management, and records management.
    • Customer service techniques, local community resources and regional community issues.
    • Business and personal computers, and specialized software applications. Detailed understanding of the full Microsoft Office Suite.
    Skill in:
    • Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
    • Organizing and managing complex administrative and technical services.
    • Using initiative and independent judgment within established procedural guidelines
    • Understanding and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
    • Developing information and possible consequences of actions to assist Executive leadership with decisions.
    • Writing professional reports, correspondence, and documents of a confidential nature from brief instructions.
    • Reviewing documents for accuracy, completeness, and compliance with requirements.
    • Prioritizing multiple tasks, projects, and demands. Ability to organize daily workload by priorities.
    • Establishing and maintaining cooperative working relationships with co-workers and government officials.
    • Effective and professional communication skills verbally and in written format. Able to speak confidently in a public forum.
    • Responding to inquiries and complaints tactfully and constructively.
    Must attach a Cover Letter and Resume, detailing job experience and duties at the time of application submittal.

    *This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

    Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

    Review the full job description by clicking HERE.

    Compensation

    $6,168.09 to $8,265.83 per month for a 173.33 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.

    BENEFITS:
    Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE (Download PDF reader) for full benefit details.

    Minimum Qualifications

    • Associate’s degree in Business or Public Administration;
    • AND five (5) years of Executive-level support experience;
    • OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the job.
    Preference will be given for:
    • Prior executive level law enforcement experience.
    • Prior experience as an executive assistant working in government, for an elected official, or for the CEO of a company/corporation.
    • Current LEDS certification.


    Necessary Special Requirements

    Possession of or ability to obtain a valid Oregon driver's license within 30 days of hire date. The employment offer will be contingent upon presentation of an acceptable and verifiable driver's license, pre-employment screening for criminal history, driving history, and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). This screening must be completed with satisfactory findings in order for a formal offer of employment to be extended.

    Must possess or have the ability to obtain LEDS certification within 30 days of hire date.

    Must pass a driving record review and criminal history background.
    • A current driver's license and the state of origin are required. Candidates who wish to be considered for this position must include an accurate driver's license number and state of origin on their application under the Personal Information section .


    Excellent County benefit package when eligible.
    Deschutes Countyoffers eligible employeesa comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following1month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, DeschutesCounty provides a generous and comprehensive benefits program to eligible employees.

    Employer paid benefit offerings include:
    • Life Insurance for employee and dependents
    • Accidental Death and Dismemberment Insurance
    • Long-term Disability Insurance
    • Employee Assistance Program
    • Retirement Program through Oregon PERS
    • Time Management Leave
    Employee paid voluntary benefit offerings include:
    • 125 Flexible Spending Program
    • 457 Deferred Compensation Program
    • Supplemental Life and Accident Insurance
    To learn more about Deschutes County's generous benefit offerings, please visit www.deschutes.org/hr and click on Employee Benefits.

    Closing Date/Time: 12/10/2024 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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