Job JOB SUMMARY This position performs secretarial functions in support of the Engineering Services Department. MAJOR DUTIES • Performs administrative and secretarial duties. (50%) o Prepares and submits resolutions, ordinances, and agenda items to the City Council for approval. o Creates correspondence, memoranda, press releases and reports for the department. o Updates construction project reports on a monthly and quarterly basis. o Prepares reports and PowerPoint presentations. o Reviews and revises right-of-way documents. o Prepares and advertises project specifications. o Prepares and types bid documents, including project manuals, legal notices and contracts. o Orders and maintains office equipment and supply inventory. o Maintains department filing system. o Maintains records of outgoing and incoming correspondence. o Maintains and files information and invoices from vendors. o Opens and processes purchase orders and codes purchase card expenditures to departmental budgets o Prepares fuel reports for City personnel . • Provides customer and staff service duties. (30%) o Answers telephone and greets visitors; provides information and assistance; takes messages; schedules appointments; refers to appropriate personnel. o Prepares service requests. o Receives and processes customer complaints. o Transmits messages to field personnel via two-way radio. o Arranges meetings, conferences and luncheons for personnel. • Manages personnel payroll and records. (10%) o Prepares and calculates monthly payroll; maintains related records. o Maintains and records leave balances and overtime. o Prepares payroll related reports for personnel o Maintains confidential files and correspondence. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of modern office practices, procedures and equipment. • Knowledge of computers and job-related software programs. • Knowledge of departmental guidelines and standards. • Knowledge of basic mathematical principles such as addition, subtraction, multiplication, division, and percentages. • Skill in the use of a multi-line telephone. • Skill in the preparation of reports. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication. • Ability to work cooperatively with others. SUPERVISORY CONTROLS The Administrative Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results. GUIDELINES Guidelines include department and City policies and procedures and City of Auburn Core Values, Vision, and Mission statements. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. • The purpose of this position is to provide secretarial support to the department. Success in this position contributes to the efficiency and effectiveness of department operations. CONTACTS • Contacts are typically with co-workers, elected and appointed officials, customers, vendors, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, and provide services. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects weighing less than 24 pounds, distinguishes between shades of color, and utilizes the sense of smell. • The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
May 18, 2019
Full Time
Job JOB SUMMARY This position performs secretarial functions in support of the Engineering Services Department. MAJOR DUTIES • Performs administrative and secretarial duties. (50%) o Prepares and submits resolutions, ordinances, and agenda items to the City Council for approval. o Creates correspondence, memoranda, press releases and reports for the department. o Updates construction project reports on a monthly and quarterly basis. o Prepares reports and PowerPoint presentations. o Reviews and revises right-of-way documents. o Prepares and advertises project specifications. o Prepares and types bid documents, including project manuals, legal notices and contracts. o Orders and maintains office equipment and supply inventory. o Maintains department filing system. o Maintains records of outgoing and incoming correspondence. o Maintains and files information and invoices from vendors. o Opens and processes purchase orders and codes purchase card expenditures to departmental budgets o Prepares fuel reports for City personnel . • Provides customer and staff service duties. (30%) o Answers telephone and greets visitors; provides information and assistance; takes messages; schedules appointments; refers to appropriate personnel. o Prepares service requests. o Receives and processes customer complaints. o Transmits messages to field personnel via two-way radio. o Arranges meetings, conferences and luncheons for personnel. • Manages personnel payroll and records. (10%) o Prepares and calculates monthly payroll; maintains related records. o Maintains and records leave balances and overtime. o Prepares payroll related reports for personnel o Maintains confidential files and correspondence. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of modern office practices, procedures and equipment. • Knowledge of computers and job-related software programs. • Knowledge of departmental guidelines and standards. • Knowledge of basic mathematical principles such as addition, subtraction, multiplication, division, and percentages. • Skill in the use of a multi-line telephone. • Skill in the preparation of reports. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication. • Ability to work cooperatively with others. SUPERVISORY CONTROLS The Administrative Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results. GUIDELINES Guidelines include department and City policies and procedures and City of Auburn Core Values, Vision, and Mission statements. These guidelines are generally clear and specific, but may require some interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position. • The purpose of this position is to provide secretarial support to the department. Success in this position contributes to the efficiency and effectiveness of department operations. CONTACTS • Contacts are typically with co-workers, elected and appointed officials, customers, vendors, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, and provide services. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects weighing less than 24 pounds, distinguishes between shades of color, and utilizes the sense of smell. • The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Job General Statement of Duties Performs customer service and administrative back-up duties; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's backup to the Administrative Assistant and Administrative Secretary as well as perform customer service front desk duties. The work is performed under the supervision of the Administrative Secretary, but some leeway is granted for the exercise of independent judgement and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in an office. Examples of Essential Work (Illustrative Only) • Greets, answers questions and directs customers either in person or by phone to appropriate staff or building. • Answers the radio and responds appropriately to situations. • Accepts forms and payments for reservation of parks, facilities and athletic fields; answers questions, checks for availability, calculates fee and issues receipts. • Places events on calendar and forward form to appropriate personnel for approval. • Receives registration forms, waivers and payments for classes and programs: checks availability, logs, scans and files forms. • Ensures forms are legible and complete. • Accepts payments if necessary and processes in cashiering. • Writes checks for baseball board, soccer board, and advisory board; makes copies of invoices and mails out checks as directed by Administrative Coordinator. • Prepares and mails/emails invoices for sponsorships for baseball, softball and football. • Mails out team pictures to all sponsors of baseball and softball teams. • Prepares file folder labels for new leisure temporary staff and cemetery customers. • Scans new cemetery customer files for computer access for cemetery supt. And administrative staff. • Scans cemetery records updates and appending to existing computer files. • Notifies cemetery customers in reference to completed installations of cemetery markers and other work requests. • Scans existing Parks and Recreation correspondence files for computer access for administrative staff. • Assists Administrative Secretary with clerical tasks as assigned in the the front office. • Handles responsibilities of the front office in the Administrative Secretary's absence (e.g. lunch, leave). Required Knowledge, Skills and Abilities • Knowledge of current practices and procedures involved in a customer service delivery; • Knowledge of modern office procedures, practices and equipment; • Skill in the use of a multi-line telephone; • Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; • Skill in interpersonal relations and in dealing with the public; • Ability to work cooperatively with others; • Ability to communicate well with others, both orally and in writing, using both technical and non-technical language; • Ability to understand and follow oral and/or written policies, procedures and instructions; • Ability to prepare and present accurate and reliable reports; • Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks; • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; • Integrity, ingenuity and inventiveness in the performance of assigned tasks. Acceptable Experience and Training • Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent such as addition, subtraction, multiplication, division, and percentages. • Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; • Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to distinguish between colors; • Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; • Ability to stand, walk, bend, or stoop intermittently; • Ability to occasionally lift or handle light objects weighing less than 24 pounds and heavy objects weighing more than 25 pounds.
May 17, 2019
Temporary
Job General Statement of Duties Performs customer service and administrative back-up duties; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's backup to the Administrative Assistant and Administrative Secretary as well as perform customer service front desk duties. The work is performed under the supervision of the Administrative Secretary, but some leeway is granted for the exercise of independent judgement and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in an office. Examples of Essential Work (Illustrative Only) • Greets, answers questions and directs customers either in person or by phone to appropriate staff or building. • Answers the radio and responds appropriately to situations. • Accepts forms and payments for reservation of parks, facilities and athletic fields; answers questions, checks for availability, calculates fee and issues receipts. • Places events on calendar and forward form to appropriate personnel for approval. • Receives registration forms, waivers and payments for classes and programs: checks availability, logs, scans and files forms. • Ensures forms are legible and complete. • Accepts payments if necessary and processes in cashiering. • Writes checks for baseball board, soccer board, and advisory board; makes copies of invoices and mails out checks as directed by Administrative Coordinator. • Prepares and mails/emails invoices for sponsorships for baseball, softball and football. • Mails out team pictures to all sponsors of baseball and softball teams. • Prepares file folder labels for new leisure temporary staff and cemetery customers. • Scans new cemetery customer files for computer access for cemetery supt. And administrative staff. • Scans cemetery records updates and appending to existing computer files. • Notifies cemetery customers in reference to completed installations of cemetery markers and other work requests. • Scans existing Parks and Recreation correspondence files for computer access for administrative staff. • Assists Administrative Secretary with clerical tasks as assigned in the the front office. • Handles responsibilities of the front office in the Administrative Secretary's absence (e.g. lunch, leave). Required Knowledge, Skills and Abilities • Knowledge of current practices and procedures involved in a customer service delivery; • Knowledge of modern office procedures, practices and equipment; • Skill in the use of a multi-line telephone; • Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; • Skill in interpersonal relations and in dealing with the public; • Ability to work cooperatively with others; • Ability to communicate well with others, both orally and in writing, using both technical and non-technical language; • Ability to understand and follow oral and/or written policies, procedures and instructions; • Ability to prepare and present accurate and reliable reports; • Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks; • Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; • Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines; • Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology; • Integrity, ingenuity and inventiveness in the performance of assigned tasks. Acceptable Experience and Training • Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent such as addition, subtraction, multiplication, division, and percentages. • Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; • Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to distinguish between colors; • Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; • Ability to stand, walk, bend, or stoop intermittently; • Ability to occasionally lift or handle light objects weighing less than 24 pounds and heavy objects weighing more than 25 pounds.
Job General Statement of Duties Coordinates and assists with customer service support for the operations of an assigned Parks and Recreation Facility. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative at a Recreation Facility to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Center Director or Recreation Supervisor but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings, including recreation, cultural arts and programs. Work is performed indoors and occasionally outdoors in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight at a Parks and Recreation facility, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with a sports, recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Ensure Recreation Facility is ready for public use; Receive and process monetary transactions including, cash, credit and debit cards, both in person and via the phone; Performs customer service and administrative duties, including answering phone, greet visitors and participants, fill out appropriate forms, and scheduling use of facilities; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and recreation facility rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Knowledge of recreation facility programs and activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in organizing and planning; Skill in decision making and problem solving; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Ability to work cooperatively with others. Acceptable Experience and Training Some experience in a recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently sit, stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds. "This class specification is not an employment agreement or contract. Management has the exclusive right to alter this class specification at any time without notice."
May 16, 2019
Temporary
Job General Statement of Duties Coordinates and assists with customer service support for the operations of an assigned Parks and Recreation Facility. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative at a Recreation Facility to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Center Director or Recreation Supervisor but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings, including recreation, cultural arts and programs. Work is performed indoors and occasionally outdoors in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight at a Parks and Recreation facility, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with a sports, recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Ensure Recreation Facility is ready for public use; Receive and process monetary transactions including, cash, credit and debit cards, both in person and via the phone; Performs customer service and administrative duties, including answering phone, greet visitors and participants, fill out appropriate forms, and scheduling use of facilities; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and recreation facility rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Knowledge of recreation facility programs and activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in organizing and planning; Skill in decision making and problem solving; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Ability to work cooperatively with others. Acceptable Experience and Training Some experience in a recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently sit, stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds. "This class specification is not an employment agreement or contract. Management has the exclusive right to alter this class specification at any time without notice."
Job JOB SUMMARY This position supports the organization in the development and administration of training and development programs and employee events. MAJOR DUTIES Performs employee training and organizational development duties. (65%) Conducts organization-wide training needs assessments and identifies skills or competency gaps that need to be addressed. Coordinates with department heads on succession planning and development steps in that process. Designs and develops training programs (in house and/or outsourced); resolves any specific problems and tailors training programs as necessary. Creates an annual training schedule that includes all areas of practice. Uses known education principles and stays up-to-date on new training methods, techniques and best practices. Markets training to employees in an engaging and compelling way that provides all necessary information and entices participation. Facilitates train-the-trainer sessions for in-house experts. Assesses instructional effectiveness and determines the impact of training on the employee skills, monitors results, measures the success and reports on them. Gathers feedback from trainers and trainees after each educational session and maintains employee training records. Proposes budget amounts and monitors expenditures to ensure compliance. Responsible for managing and accessing organizational needs and the design, implementation and evaluation of programs that facilitate the professional development and continuous learning of employees. Develop, design and implement an internal mentorship program. Facilitates team building workshops, exercises, or programs to enhance the cohesiveness of teams. Participates in employee engagement survey roll-out and post-survey activities including organization wide and department specific interventions related to engagement. Advocate for and operationalize our electronic Learning Management Systems, including development, administration and innovations related to the programs and their application towards improving operational execution. Assists in delivering new hire orientation. Performs employee relations duties. (25%) Develops materials for monthly employee newsletter. Facilitates the work of the employee events committee and attends events. Organizes, promotes, and implements employee events and programs. Proposes budget amounts and monitors expenditures to ensure compliance. Performs related duties. (10%) Demonstrates punctual, regular, and reliable attendance. Attends meetings, workshops, and training sessions. Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of instructional design theory and implementation. Knowledge of learning management systems and web delivery tools. Knowledge of traditional and modern job training methods, tools, techniques and industry best practices and standards. Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility and HR. Knowledge of principles and methods of curriculum design, adult education, training delivery and measurement of results. Knowledge of City of Auburn personnel policies, employee handbook, and department policies and procedures. Knowledge of event planning. Skill in the use of modern office equipment and job related software. Skill in creating accurate records and reports. Skill in oral and written communication. Ability to conduct cost-benefit analyses and calculate training ROI. Ability to present information to a variety of audiences, public speaking. Ability to translate complex problems and concepts in training. Ability to consult and conduct needs assessment evaluations with senior management to identify and define development needs of the organization. Ability to communicate effectively at all organizational levels and in situations requiring instructing, persuading, negotiation, conflict resolution, consulting and advising as well as prepare clear, comprehensive written and oral reports and materials. Ability to manage and monitor budgets. Ability to work cooperatively with others. Ability to work in a team. SUPERVISORY CONTROLS The Human Resources Director assigns work in terms of goals and objectives. The supervisor spot-checks completed work for the nature and propriety of the final results. GUIDELINES Guidelines include state and federal laws and regulations, personnel policies and procedures, the City employee handbook, department policies and procedures, state ethics guidelines, employment guidelines, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied training and development duties. The diverse needs of the departments and employees contributes to the complexity of this position. The purpose of this position is serve as an internal consultant for organizational development and continuous improvement initiatives to align work force and key strategic business needs. CONTACTS Contacts are typically with employees, co-workers, department heads, and outside contractors. Contacts are typically to give or exchange information, resolve problems, provide services, motivate employees, and negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects weighing less than 24 pounds.The employee will use tools or equipment requiring a high degree of dexterity and will distinguish between shades of color. The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in a related field; and 2 to 3 years of related experience; or Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities necessary to perform the work.
May 10, 2019
Full Time
Job JOB SUMMARY This position supports the organization in the development and administration of training and development programs and employee events. MAJOR DUTIES Performs employee training and organizational development duties. (65%) Conducts organization-wide training needs assessments and identifies skills or competency gaps that need to be addressed. Coordinates with department heads on succession planning and development steps in that process. Designs and develops training programs (in house and/or outsourced); resolves any specific problems and tailors training programs as necessary. Creates an annual training schedule that includes all areas of practice. Uses known education principles and stays up-to-date on new training methods, techniques and best practices. Markets training to employees in an engaging and compelling way that provides all necessary information and entices participation. Facilitates train-the-trainer sessions for in-house experts. Assesses instructional effectiveness and determines the impact of training on the employee skills, monitors results, measures the success and reports on them. Gathers feedback from trainers and trainees after each educational session and maintains employee training records. Proposes budget amounts and monitors expenditures to ensure compliance. Responsible for managing and accessing organizational needs and the design, implementation and evaluation of programs that facilitate the professional development and continuous learning of employees. Develop, design and implement an internal mentorship program. Facilitates team building workshops, exercises, or programs to enhance the cohesiveness of teams. Participates in employee engagement survey roll-out and post-survey activities including organization wide and department specific interventions related to engagement. Advocate for and operationalize our electronic Learning Management Systems, including development, administration and innovations related to the programs and their application towards improving operational execution. Assists in delivering new hire orientation. Performs employee relations duties. (25%) Develops materials for monthly employee newsletter. Facilitates the work of the employee events committee and attends events. Organizes, promotes, and implements employee events and programs. Proposes budget amounts and monitors expenditures to ensure compliance. Performs related duties. (10%) Demonstrates punctual, regular, and reliable attendance. Attends meetings, workshops, and training sessions. Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of instructional design theory and implementation. Knowledge of learning management systems and web delivery tools. Knowledge of traditional and modern job training methods, tools, techniques and industry best practices and standards. Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility and HR. Knowledge of principles and methods of curriculum design, adult education, training delivery and measurement of results. Knowledge of City of Auburn personnel policies, employee handbook, and department policies and procedures. Knowledge of event planning. Skill in the use of modern office equipment and job related software. Skill in creating accurate records and reports. Skill in oral and written communication. Ability to conduct cost-benefit analyses and calculate training ROI. Ability to present information to a variety of audiences, public speaking. Ability to translate complex problems and concepts in training. Ability to consult and conduct needs assessment evaluations with senior management to identify and define development needs of the organization. Ability to communicate effectively at all organizational levels and in situations requiring instructing, persuading, negotiation, conflict resolution, consulting and advising as well as prepare clear, comprehensive written and oral reports and materials. Ability to manage and monitor budgets. Ability to work cooperatively with others. Ability to work in a team. SUPERVISORY CONTROLS The Human Resources Director assigns work in terms of goals and objectives. The supervisor spot-checks completed work for the nature and propriety of the final results. GUIDELINES Guidelines include state and federal laws and regulations, personnel policies and procedures, the City employee handbook, department policies and procedures, state ethics guidelines, employment guidelines, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied training and development duties. The diverse needs of the departments and employees contributes to the complexity of this position. The purpose of this position is serve as an internal consultant for organizational development and continuous improvement initiatives to align work force and key strategic business needs. CONTACTS Contacts are typically with employees, co-workers, department heads, and outside contractors. Contacts are typically to give or exchange information, resolve problems, provide services, motivate employees, and negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light objects weighing less than 24 pounds.The employee will use tools or equipment requiring a high degree of dexterity and will distinguish between shades of color. The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in a related field; and 2 to 3 years of related experience; or Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities necessary to perform the work.
Job General Statement of Duties Coordinates and assists with camp activities within the Parks and Recreation Department; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative during a camp activity and to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Recreation Supervisor or Recreation Leader II but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings. Work is performed outdoors and in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight to a Parks and Recreation activity, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with camp recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Performs demonstrations of assigned activity and participates in games and other events; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions as necessary and to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and Recreation Center rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Skill in decision making and problem solving; Skill in performing basic mathematical calculations, such as addition, subtraction, multiplication, division, and percentages; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Skill in organizing and planning work; Ability to work cooperatively with others; Ability to coordinate a recreational activity involving several participants; Ability to swim and do recreational activities in water. Acceptable Experience and Training Some experience a camp counselor in recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications 16 years of age or older Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently stand, walk, bend, crouch, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds; Ability to lift objects weighing over 25 pounds.
May 09, 2019
Temporary
Job General Statement of Duties Coordinates and assists with camp activities within the Parks and Recreation Department; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative during a camp activity and to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Recreation Supervisor or Recreation Leader II but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings. Work is performed outdoors and in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight to a Parks and Recreation activity, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with camp recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Performs demonstrations of assigned activity and participates in games and other events; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions as necessary and to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and Recreation Center rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Skill in decision making and problem solving; Skill in performing basic mathematical calculations, such as addition, subtraction, multiplication, division, and percentages; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Skill in organizing and planning work; Ability to work cooperatively with others; Ability to coordinate a recreational activity involving several participants; Ability to swim and do recreational activities in water. Acceptable Experience and Training Some experience a camp counselor in recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications 16 years of age or older Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently stand, walk, bend, crouch, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds; Ability to lift objects weighing over 25 pounds.
Job JOB SUMMARY This position is responsible for planning, organizing and executing activities for entrepreneurial programs. MAJOR DUTIES Manages entrepreneurial activities. (50%) Develops strategies, programs and processes to improve the entrepreneurial ecosystem in Auburn. Works with Auburn University and other entities to identify start-ups and as part of a wider technology and innovative initiative to support the recruitment efforts of targeted industries. Works with the Auburn Research Park to maximize the potential for Auburn to support the creation of knowledge-based jobs. Consults with start-ups to support their growth in Auburn. Manages start-up competition (e.g. Auburn Regional Alabama Lauchpad) and similar programs and activities. Provides information through research for use in entrepreneurial activities. Develops a network of entities and individuals in support us start-ups. Maintains a current and thorough knowledge of trends, policies, objectives and strategies for economic and entrepreneurial development programs. Serves as a liaison with various local, regional, and statewide agencies. Identifies prospective tenants for the incubator program and its facilities. (25%) Proposes and discusses leasing options with start-ups. Manages tenant relationships. Monitors progress of individual tenant start-ups. Management of leases and lease payments of incubator tenants. Inspects ACDI facilities to confirm compliance with leases. Performs duties in support of the delivery of industrial and workforce development goals of the Economic Development Department. (15%) Assists in programs and events of the Economic Development Department. Researches and gathers information needed for proposals and information requests handled by the Economic Development Department. Performs related duties. (10%) Demonstrates punctual, regular, and reliable attendance. Attends meetings, workshops, and training sessions. Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. Responds to citizens' questions and comments in a courteous and timely manner. Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of technical and business aspect of start-ups. Knowledge of the local, state and regional industries. Knowledge of industry retention resources. Knowledge of job-related software programs. Knowledge of local, state and federal regulations related to federally funded programs. Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages. Skill in decision making and problem solving. Skill in creating accurate records and reports. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication, using both technical and non-technical language. Ability to work cooperatively with others. SUPERVISORY CONTROLS The Deputy Director Economic Development assigns work in terms of division goals and objectives. The supervisor spot checks completed work for the nature and propriety of the final results. GUIDELINES Guidelines include department and City policies and procedures, Auburn Center for Developing Industries (ACDI) guidelines, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied management duties. Innovative problem solving for varied situations and the need for accuracy contribute to the complexity of this position. The purpose of this position is to direct the entrepreneurial operations of the Economic Development Department. Success in this position contributes to the provision of innovative and dynamic start-up ecosystems. CONTACTS Contacts are typically with co-workers, start-ups, Auburn University employees, elected and appointed officials, and members of the general public. Contacts are typically to give or exchange information, resolve problems, provide services, motivate persons, and justify and negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching, or walking. The work is typically performed in an office or in a stockroom or warehouse. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in a related field; and 1 to 2 years of related experience; or Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities necessary to perform the work. Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.
May 02, 2019
Full Time
Job JOB SUMMARY This position is responsible for planning, organizing and executing activities for entrepreneurial programs. MAJOR DUTIES Manages entrepreneurial activities. (50%) Develops strategies, programs and processes to improve the entrepreneurial ecosystem in Auburn. Works with Auburn University and other entities to identify start-ups and as part of a wider technology and innovative initiative to support the recruitment efforts of targeted industries. Works with the Auburn Research Park to maximize the potential for Auburn to support the creation of knowledge-based jobs. Consults with start-ups to support their growth in Auburn. Manages start-up competition (e.g. Auburn Regional Alabama Lauchpad) and similar programs and activities. Provides information through research for use in entrepreneurial activities. Develops a network of entities and individuals in support us start-ups. Maintains a current and thorough knowledge of trends, policies, objectives and strategies for economic and entrepreneurial development programs. Serves as a liaison with various local, regional, and statewide agencies. Identifies prospective tenants for the incubator program and its facilities. (25%) Proposes and discusses leasing options with start-ups. Manages tenant relationships. Monitors progress of individual tenant start-ups. Management of leases and lease payments of incubator tenants. Inspects ACDI facilities to confirm compliance with leases. Performs duties in support of the delivery of industrial and workforce development goals of the Economic Development Department. (15%) Assists in programs and events of the Economic Development Department. Researches and gathers information needed for proposals and information requests handled by the Economic Development Department. Performs related duties. (10%) Demonstrates punctual, regular, and reliable attendance. Attends meetings, workshops, and training sessions. Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. Responds to citizens' questions and comments in a courteous and timely manner. Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities. Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES Knowledge of technical and business aspect of start-ups. Knowledge of the local, state and regional industries. Knowledge of industry retention resources. Knowledge of job-related software programs. Knowledge of local, state and federal regulations related to federally funded programs. Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages. Skill in decision making and problem solving. Skill in creating accurate records and reports. Skill in interpersonal relations and in dealing with the public. Skill in oral and written communication, using both technical and non-technical language. Ability to work cooperatively with others. SUPERVISORY CONTROLS The Deputy Director Economic Development assigns work in terms of division goals and objectives. The supervisor spot checks completed work for the nature and propriety of the final results. GUIDELINES Guidelines include department and City policies and procedures, Auburn Center for Developing Industries (ACDI) guidelines, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK The work consists of varied management duties. Innovative problem solving for varied situations and the need for accuracy contribute to the complexity of this position. The purpose of this position is to direct the entrepreneurial operations of the Economic Development Department. Success in this position contributes to the provision of innovative and dynamic start-up ecosystems. CONTACTS Contacts are typically with co-workers, start-ups, Auburn University employees, elected and appointed officials, and members of the general public. Contacts are typically to give or exchange information, resolve problems, provide services, motivate persons, and justify and negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching, or walking. The work is typically performed in an office or in a stockroom or warehouse. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS Graduation from an accredited college or university with a Bachelor's Degree in a related field; and 1 to 2 years of related experience; or Any equivalent combination of education, experience, and training which provides the knowledge, skills, and abilities necessary to perform the work. Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.
Job JOB SUMMARY This position performs financial accounting and revenue compliance auditing duties in support of the City's revenue collection functions. MAJOR DUTIES • Conducts external examinations of taxpayer records to determine consistency with City laws and regulations. (25%) o Prepares letters of notification and sets date for examinations. o Meets with taxpayers for initial conference to gather information and explain the examination processes and purposes. o Analyzes taxpayer data and compiles schedules of deficiencies or differences. o Prepares comprehensive written examination report to document examination results. o Meets with taxpayers to explain results of examination and to inform taxpayers of assessments owed or refunds due. • Conducts internal examinations of taxpayer records to determine consistence with City laws and regulations. (20%) o Compiles gross revenues and compares to tax/licensing data reported by taxpayer. o Performs industry comparison of gross revenues and tax/licensing fees. o Performs analytical reviews of taxpayer data to identify noncompliance with City laws and regulations; assesses and collects any additional tax due; identifies possible tax/licensing fee overpayments. o Analyzes taxpayer assessments from Alabama Department of Revenue to identify and assess additional taxes owed to the City. • Enforces City tax and licensing ordinances. (15%) o Prepares answers to citations to appear in Municipal Court for taxpayers with unresolved delinquencies or other ordinance violations. o Arranges for citations to be served. o Represents the City in Municipal Court and coordinates the status of each case with Municipal Judge, City Attorney and Court Administrator. o Maintains detailed records on the status and results of each court case. o Develops effective policies and procedures to encourage taxpayer compliance. o Reviews media publications for reports of new business operations and possible violations of City licensing ordinances. o Investigates citizens and internal complaints of businesses working without a license. o Patrols the city and conducts random inspections. o Coordinates with Public Safety staff to identify taxpayer violations of revenue ordinances. • Analyzes taxpayer database for delinquencies. (15%) o Reviews database to identify delinquent returns and to correct internal errors. o Prepares and mails delinquent notices. o Responds to taxpayer inquiries. o Identifies problematic accounts and determines appropriate course of action. • Provides support for other department functions. (10%) o Maintains taxpayer database in licensing. o Reviews and reports on general ledger accounts. o Assists the Taxpayer Service Representative during peak times and staff shortages. o Analyzes revenue, receivable, and liability accounts. o Prepares journal entries as required. o Compiles reports on City revenue, receivable, and liability account as required by management and other City departments. o Provides technical assistance to external auditors. o Compiles data to prepare year-end and accrual and/or adjusting entries for year-end closing of the general ledger. • Review and report on general ledger accounts. (5%) o Analyzes revenue, receivable, and liability accounts. o Prepares journal entries as required. o Compiles reports on City revenue, receivable, and liability accounts as requested by management and other City departments. o Provides technical assistance to external auditors. o Compiles data to prepare year-end and accrual and/or adjusting entries for year-end closing of the general ledger. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of generally accepted accounting principles. • Knowledge of generally accepted auditing standards. • Knowledge of City and state tax and licensing ordinances and codes. • Knowledge of federal business classification system. • Knowledge of financial analysis techniques. • Knowledge of policies and procedures involving the issuance, assessment and collection of tax and licensing fees. • Knowledge of business management and operations methods and principles. • Knowledge of computers, job related software programs, and data mining techniques. • Skill in applying analytical methods and in organizing significant quantities of detailed financial and finance-related information. • Skill in applying City revenue ordinances to specific fact situations. • Skill in performing basic mathematical calculations. • Skill in the use of job-related software programs. • Skill in the interpretation of taxpayers' financial statements. • Skill in oral and written communication. • Ability to work cooperatively with others. • Ability to maintain and protect confidential information. SUPERVISORY CONTROLS The Revenue Manager assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results. GUIDELINES Guidelines include the City Code, the Code of Alabama, City ordinances, Generally Accepted Accounting Principles, Generally Accepted Auditing Standards, City and department policies and procedures, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of varied financial accounting and revenue enforcement duties. Strict regulations and the need for accuracy contribute to the complexity of this position. • The purpose of this position is to perform financial accounting duties in support of City revenue collection functions. Success in this position contributes the accuracy and efficiency of City revenue collection. CONTACTS • Contacts are typically with co-workers, taxpayers, auditors, revenue personnel from other municipalities, Alabama Department of Revenue personnel, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, provide services, and justify, defend or negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table. The employee frequently lifts light objects weighing less than 24 pounds. • The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Graduation from an accredited college or university with a Bachelor's Degree in a related field; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years; or • Any equivalent combination of education, experience and training which provides the knowledge, skills, and abilities necessary to perform the work.
May 02, 2019
Full Time
Job JOB SUMMARY This position performs financial accounting and revenue compliance auditing duties in support of the City's revenue collection functions. MAJOR DUTIES • Conducts external examinations of taxpayer records to determine consistency with City laws and regulations. (25%) o Prepares letters of notification and sets date for examinations. o Meets with taxpayers for initial conference to gather information and explain the examination processes and purposes. o Analyzes taxpayer data and compiles schedules of deficiencies or differences. o Prepares comprehensive written examination report to document examination results. o Meets with taxpayers to explain results of examination and to inform taxpayers of assessments owed or refunds due. • Conducts internal examinations of taxpayer records to determine consistence with City laws and regulations. (20%) o Compiles gross revenues and compares to tax/licensing data reported by taxpayer. o Performs industry comparison of gross revenues and tax/licensing fees. o Performs analytical reviews of taxpayer data to identify noncompliance with City laws and regulations; assesses and collects any additional tax due; identifies possible tax/licensing fee overpayments. o Analyzes taxpayer assessments from Alabama Department of Revenue to identify and assess additional taxes owed to the City. • Enforces City tax and licensing ordinances. (15%) o Prepares answers to citations to appear in Municipal Court for taxpayers with unresolved delinquencies or other ordinance violations. o Arranges for citations to be served. o Represents the City in Municipal Court and coordinates the status of each case with Municipal Judge, City Attorney and Court Administrator. o Maintains detailed records on the status and results of each court case. o Develops effective policies and procedures to encourage taxpayer compliance. o Reviews media publications for reports of new business operations and possible violations of City licensing ordinances. o Investigates citizens and internal complaints of businesses working without a license. o Patrols the city and conducts random inspections. o Coordinates with Public Safety staff to identify taxpayer violations of revenue ordinances. • Analyzes taxpayer database for delinquencies. (15%) o Reviews database to identify delinquent returns and to correct internal errors. o Prepares and mails delinquent notices. o Responds to taxpayer inquiries. o Identifies problematic accounts and determines appropriate course of action. • Provides support for other department functions. (10%) o Maintains taxpayer database in licensing. o Reviews and reports on general ledger accounts. o Assists the Taxpayer Service Representative during peak times and staff shortages. o Analyzes revenue, receivable, and liability accounts. o Prepares journal entries as required. o Compiles reports on City revenue, receivable, and liability account as required by management and other City departments. o Provides technical assistance to external auditors. o Compiles data to prepare year-end and accrual and/or adjusting entries for year-end closing of the general ledger. • Review and report on general ledger accounts. (5%) o Analyzes revenue, receivable, and liability accounts. o Prepares journal entries as required. o Compiles reports on City revenue, receivable, and liability accounts as requested by management and other City departments. o Provides technical assistance to external auditors. o Compiles data to prepare year-end and accrual and/or adjusting entries for year-end closing of the general ledger. • Performs related duties. (10%) o Demonstrates punctual, regular, and reliable attendance. o Attends meetings, workshops, and training sessions. o Provides innovative solutions to enhance current processes and procedures and/or resolve workplace issues. o Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES • Knowledge of generally accepted accounting principles. • Knowledge of generally accepted auditing standards. • Knowledge of City and state tax and licensing ordinances and codes. • Knowledge of federal business classification system. • Knowledge of financial analysis techniques. • Knowledge of policies and procedures involving the issuance, assessment and collection of tax and licensing fees. • Knowledge of business management and operations methods and principles. • Knowledge of computers, job related software programs, and data mining techniques. • Skill in applying analytical methods and in organizing significant quantities of detailed financial and finance-related information. • Skill in applying City revenue ordinances to specific fact situations. • Skill in performing basic mathematical calculations. • Skill in the use of job-related software programs. • Skill in the interpretation of taxpayers' financial statements. • Skill in oral and written communication. • Ability to work cooperatively with others. • Ability to maintain and protect confidential information. SUPERVISORY CONTROLS The Revenue Manager assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results. GUIDELINES Guidelines include the City Code, the Code of Alabama, City ordinances, Generally Accepted Accounting Principles, Generally Accepted Auditing Standards, City and department policies and procedures, and City of Auburn Core Values, Vision, and Mission statements. These guidelines require judgment, selection and interpretation in application. COMPLEXITY/SCOPE OF WORK • The work consists of varied financial accounting and revenue enforcement duties. Strict regulations and the need for accuracy contribute to the complexity of this position. • The purpose of this position is to perform financial accounting duties in support of City revenue collection functions. Success in this position contributes the accuracy and efficiency of City revenue collection. CONTACTS • Contacts are typically with co-workers, taxpayers, auditors, revenue personnel from other municipalities, Alabama Department of Revenue personnel, and members of the general public. • Contacts are typically to give or exchange information, resolve problems, provide services, and justify, defend or negotiate matters. PHYSICAL DEMANDS/ WORK ENVIRONMENT • The work is typically performed while sitting at a desk or table. The employee frequently lifts light objects weighing less than 24 pounds. • The work is typically performed in an office. SUPERVISION EXERCISED None. MINIMUM QUALIFICATIONS • Graduation from an accredited college or university with a Bachelor's Degree in a related field; and • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years; or • Any equivalent combination of education, experience and training which provides the knowledge, skills, and abilities necessary to perform the work.
Job General Statement of Duties Coordinates and assists with customer service support for the operations of an assigned Parks and Recreation Facility. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative at a Recreation Facility to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Center Director or Recreation Supervisor but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings, including recreation, cultural arts and programs. Work is performed indoors and occasionally outdoors in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight at a Parks and Recreation facility, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with a sports, recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Ensure Recreation Facility is ready for public use; Receive and process monetary transactions including, cash, credit and debit cards, both in person and via the phone; Performs customer service and administrative duties, including answering phone, greet visitors and participants, fill out appropriate forms, and scheduling use of facilities; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and recreation facility rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Knowledge of recreation facility programs and activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in organizing and planning; Skill in decision making and problem solving; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Ability to work cooperatively with others. Acceptable Experience and Training Some experience in a recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently sit, stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds. "This class specification is not an employment agreement or contract. Management has the exclusive right to alter this class specification at any time without notice."
Feb 08, 2019
Temporary
Job General Statement of Duties Coordinates and assists with customer service support for the operations of an assigned Parks and Recreation Facility. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative at a Recreation Facility to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Center Director or Recreation Supervisor but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings, including recreation, cultural arts and programs. Work is performed indoors and occasionally outdoors in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight at a Parks and Recreation facility, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with a sports, recreation, cultural arts, rehabilitative or other related recreation activity to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions to remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Ensure Recreation Facility is ready for public use; Receive and process monetary transactions including, cash, credit and debit cards, both in person and via the phone; Performs customer service and administrative duties, including answering phone, greet visitors and participants, fill out appropriate forms, and scheduling use of facilities; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and recreation facility rules and regulations; Knowledge of safety principles and procedures involved in recreational activities; Knowledge of recreation facility programs and activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in organizing and planning; Skill in decision making and problem solving; Skill in interpersonal relations and in dealing with the public; Skill in oral and written communication; Ability to work cooperatively with others. Acceptable Experience and Training Some experience in a recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently sit, stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds. "This class specification is not an employment agreement or contract. Management has the exclusive right to alter this class specification at any time without notice."
Job General Statement of Duties Coordinates and assists with athletic activities within the Parks and Recreation Department; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative during an athletic activity and to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Recreation Supervisor or Recreation Leader II but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings. Work is performed indoors and outdoors and in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight to a Parks and Recreation athletic activity, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with tournaments, leagues, clinics, or other related recreation athletic activities to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Performs demonstrations of assigned activity and participates in games and other athletic events; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions as necessary to become and remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and Recreation Center rules and regulation; Knowledge of safety principles and procedures involved in recreational activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in decision making and problem solving; Skill in interpersonal relations and dealing with the public; Skill in oral and written communication; Skill in organizing and planning; Ability to work cooperatively with others; Ability to coordinate a recreational activity involving several participants. Acceptable Experience and Training Some experience in an athletic recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds; Ability to occasionally lift heavy objects weighing 25 or more pounds; Ability to climb ladders.
Feb 08, 2019
Temporary
Job General Statement of Duties Coordinates and assists with athletic activities within the Parks and Recreation Department; performs related work as required. Distinguishing Features of the Class The principal function of an employee in this class is to serve as the Parks and Recreation Department's representative during an athletic activity and to ensure compliance with all program guidelines and safety requirements. The work is performed under the supervision of a Recreation Supervisor or Recreation Leader II but some leeway is granted for the exercise of independent judgment and initiative. An employee in this class performs the duties of other employees in the Parks and Recreation Department as required or as assigned by supervisory personnel. The principal duties of this class are performed in various recreational settings. Work is performed indoors and outdoors and in hot, cold or inclement weather. Examples of Essential Work (Illustrative Only) Provides oversight to a Parks and Recreation athletic activity, including supervising activity participants, enforcing organizational guidelines and ensuring all appropriate safety standards; Assists with tournaments, leagues, clinics, or other related recreation athletic activities to promote a professional presentation of such activities; Promotes an environment of participation in which all interested citizens may participate in a scheduled activity; Provides guidance to individual recreation participants; Performs demonstrations of assigned activity and participates in games and other athletic events; Documents any accident or incident or failure to adhere to set polices and informs Parks and Recreation administrative staff as necessary; Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems; Attends meetings and training sessions as necessary to become and remain current on the principles, practices and new developments in assigned work areas; The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other department and City employees, members of community organizations and the public; Responds to citizens' questions and comments in a courteous and timely manner; Performs other related duties as assigned. Required Knowledge, Skills and Abilities Knowledge of department and Recreation Center rules and regulation; Knowledge of safety principles and procedures involved in recreational activities; Skill in the use of modern office equipment; Skill in performing basic mathematical calculations such as addition, subtraction, multiplication, division, and percentages; Skill in decision making and problem solving; Skill in interpersonal relations and dealing with the public; Skill in oral and written communication; Skill in organizing and planning; Ability to work cooperatively with others; Ability to coordinate a recreational activity involving several participants. Acceptable Experience and Training Some experience in an athletic recreational activity; or Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work. Required Special Qualifications None Essential Physical Abilities Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to perform reporting and recording requirements; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to participate in recreational activities and supervise assigned programs; Ability to intermittently stand, walk, or stoop; Ability to occasionally lift light objects weighing less than 24 pounds; Ability to occasionally lift heavy objects weighing 25 or more pounds; Ability to climb ladders.
