Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34002384), located in Oklahoma City, OK.OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 11/4/2021 11:59:00 PM
Oct 22, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34002384), located in Oklahoma City, OK.OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 11/4/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34002384), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 11/4/2021 11:59:00 PM
Oct 22, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34002384), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 11/4/2021 11:59:00 PM
Johnson County Mental Health Center is looking for qualified candidates to fill the full time position of Medical Records Specialist . This position is part of a team thatcreates, maintains and retains medical records for clients, as well as processing requests for records pursuant to state and federal requirements. The Medical Records Specialist will be responsible learning and adhering to42 CFR,HIPAA and applicable state law concerning confidentiality and privacy of protected healthcare information. Application review will begin on Wednesday, November 3, 2021. This position is a new position approved in the 2022 budget and will not start until January 2022. Additional duties include: •Gathers information; creates, maintains, and disseminates public and confidential files; distributes reports; performs typing and data entry; processes transactions into systems. •Reviews discrepancies in data; requests clarification or advises supervisor of issues related to data; performs data verification in accordance with standard processes and procedures. •Completes document imaging process. •Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries. Greets visitors and maintains/administers appropriate safety procedures in secured environments. Job Requirements High school diploma or equivalent and one year of relevant experience is required. Experience with medical records and customer service is preferred. Experiencecan substitute for education. Education can substitute for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments/agencies in a declared emergency situation. Driving Status Occasional (less than 5%) Category Management, Administrative, Technology, and Financial Services
Oct 21, 2021
Full Time
Johnson County Mental Health Center is looking for qualified candidates to fill the full time position of Medical Records Specialist . This position is part of a team thatcreates, maintains and retains medical records for clients, as well as processing requests for records pursuant to state and federal requirements. The Medical Records Specialist will be responsible learning and adhering to42 CFR,HIPAA and applicable state law concerning confidentiality and privacy of protected healthcare information. Application review will begin on Wednesday, November 3, 2021. This position is a new position approved in the 2022 budget and will not start until January 2022. Additional duties include: •Gathers information; creates, maintains, and disseminates public and confidential files; distributes reports; performs typing and data entry; processes transactions into systems. •Reviews discrepancies in data; requests clarification or advises supervisor of issues related to data; performs data verification in accordance with standard processes and procedures. •Completes document imaging process. •Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries. Greets visitors and maintains/administers appropriate safety procedures in secured environments. Job Requirements High school diploma or equivalent and one year of relevant experience is required. Experience with medical records and customer service is preferred. Experiencecan substitute for education. Education can substitute for experience. Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency. Physical, Environmental, and Special Working Conditions: All County employees may be called upon to assist other departments/agencies in a declared emergency situation. Driving Status Occasional (less than 5%) Category Management, Administrative, Technology, and Financial Services
EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS
Provides leadership and guidance for programs in Operations and Maintenance; develops and monitors methods for providing support to Operations and Maintenance. Management of contract oversight in coordinating the work and work product of the transportation services contractor ensuring optimum performance. Will perform audits to ensure compliance with safety practices and standard operating procedures (SOP's); coordinates and monitors rule change implementation; coordinates special event planning with contractor; ensures proper staffing and appropriate service levels are maintained. Applies methods and practices concerning operating strategies during unexpected circumstances. Collaborates with Maintenance of Way, LRV Maintenance and Facilities Maintenance departments to coordinate and resolve operational and maintenance issues. Manages operations to include reviewing, analyzing and monitoring daily operations to identify and resolve issues. Coordinates with local event centers and municipalities to safely and effectively meet the additional ridership demands; forges local bus and rail relationships and orchestrates maximum interoperability, connectivity, and emergency response procedures. Supports the preparation and implementation of the Rail Activation Plan including integrated system testing, pre-revenue operations and system safety. Oversees testing activities. Participates in the safety certification process, which entails vital controls with valid checks and balances. Provides direction in the design and functionality of the operations control center, signal systems, system communications, fare collection process and design, and rail vehicle design and procurement. Recommends, monitors, and administers the light rail operations budget. Directs and monitors expenditures in accordance with the approved budget; assist in the determination of operational resource allocation. Attend planning, design, and construction meetings as needed as part of the Valley Metro team on all rail extensions. Participates in design and review meetings, construction meetings and partnering meetings with bus operations, first responders, and city stakeholders. Gives formal presentations to staff; interacts with the public, consultants, contractors, governmental entities, Board of Directors, and other related parties to communicate related project performance. Attends and participates in professional meetings and incorporates new developments as appropriate. Participates in the safety certification process, which entails vital controls with valid checks and balances. Serves as a liaison for Valley Metro's light rail activation project and plans with other departments, outside agencies, and stakeholders. Performs other duties of similar nature and level as assigned. Knowledge and Skills: Knowledge of: Management principles and practices Light rail and streetcar operations Train control signals, Traction Power Substations (TPSS), overhead power, Supervisory Control and Data Acquisition (SCADA) systems and Operations Control Center Rail operations relating to dispatch, control center, training, and field supervision Safe transportation operating procedures and guidelines Methods, practices, and procedures involved in a rail system Federal and State regulations affecting public transportation; Budgeting and financial statements and reports; Methods, practices and procedures involved in the public transit system; Local, regional, state, federal agencies, groups, and organizations related in transit agencies. Skill in: Using computers and related software applications; Monitoring and evaluating employees and contractor’s work. Ensuring safety processes are followed; Prioritizing and assigning work; Multi-tasking and meeting various strict deadlines; Troubleshooting and solving a wide range of transportation and operational issues; Networking and maintaining a close working relationship with member agencies; Demonstrating prudent judgment; Solving operational problems; Communicating in order to interact with coworkers, supervisor, and the general public at a level sufficient to exchange or convey information and to receive work direction.
Oct 20, 2021
Full Time
EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS
Provides leadership and guidance for programs in Operations and Maintenance; develops and monitors methods for providing support to Operations and Maintenance. Management of contract oversight in coordinating the work and work product of the transportation services contractor ensuring optimum performance. Will perform audits to ensure compliance with safety practices and standard operating procedures (SOP's); coordinates and monitors rule change implementation; coordinates special event planning with contractor; ensures proper staffing and appropriate service levels are maintained. Applies methods and practices concerning operating strategies during unexpected circumstances. Collaborates with Maintenance of Way, LRV Maintenance and Facilities Maintenance departments to coordinate and resolve operational and maintenance issues. Manages operations to include reviewing, analyzing and monitoring daily operations to identify and resolve issues. Coordinates with local event centers and municipalities to safely and effectively meet the additional ridership demands; forges local bus and rail relationships and orchestrates maximum interoperability, connectivity, and emergency response procedures. Supports the preparation and implementation of the Rail Activation Plan including integrated system testing, pre-revenue operations and system safety. Oversees testing activities. Participates in the safety certification process, which entails vital controls with valid checks and balances. Provides direction in the design and functionality of the operations control center, signal systems, system communications, fare collection process and design, and rail vehicle design and procurement. Recommends, monitors, and administers the light rail operations budget. Directs and monitors expenditures in accordance with the approved budget; assist in the determination of operational resource allocation. Attend planning, design, and construction meetings as needed as part of the Valley Metro team on all rail extensions. Participates in design and review meetings, construction meetings and partnering meetings with bus operations, first responders, and city stakeholders. Gives formal presentations to staff; interacts with the public, consultants, contractors, governmental entities, Board of Directors, and other related parties to communicate related project performance. Attends and participates in professional meetings and incorporates new developments as appropriate. Participates in the safety certification process, which entails vital controls with valid checks and balances. Serves as a liaison for Valley Metro's light rail activation project and plans with other departments, outside agencies, and stakeholders. Performs other duties of similar nature and level as assigned. Knowledge and Skills: Knowledge of: Management principles and practices Light rail and streetcar operations Train control signals, Traction Power Substations (TPSS), overhead power, Supervisory Control and Data Acquisition (SCADA) systems and Operations Control Center Rail operations relating to dispatch, control center, training, and field supervision Safe transportation operating procedures and guidelines Methods, practices, and procedures involved in a rail system Federal and State regulations affecting public transportation; Budgeting and financial statements and reports; Methods, practices and procedures involved in the public transit system; Local, regional, state, federal agencies, groups, and organizations related in transit agencies. Skill in: Using computers and related software applications; Monitoring and evaluating employees and contractor’s work. Ensuring safety processes are followed; Prioritizing and assigning work; Multi-tasking and meeting various strict deadlines; Troubleshooting and solving a wide range of transportation and operational issues; Networking and maintaining a close working relationship with member agencies; Demonstrating prudent judgment; Solving operational problems; Communicating in order to interact with coworkers, supervisor, and the general public at a level sufficient to exchange or convey information and to receive work direction.
EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS
The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Supervises a staff of a 24 hours/7 day operation that includes: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations; responds to emergency calls 24 hours a day, 7 days per week. Provides leadership and guidance for LRV maintenance program in Operations and Maintenance and staff; develops and monitors methods for providing support to Operations and Maintenance. Establishes and directs preventative maintenance policies and procedures in order to provide a safe, reliable, clean and efficient system; develops recovery strategies. Oversees safety, quality assurance, and rail vehicle preventative maintenance programs and schedules including production and equipment upgrades. Directs and monitors LRV projects and conducts contractor performance reviews, assists with coordination of contractual maintenance activities. Directs the activities of the department, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards. Manages departmental goals, establishes appropriate services, staffing levels, and resource allocations. Develops a departmental budget; monitors and forecasts expenditures; recommends purchases of equipment; solicits and evaluates bids. Serves as a liaison with internal departments, public agencies, external organizations, the general public, and/or other interested parties. Familiar with and manages the processes related to warehousing and purchasing; requisitions; purchase orders, invoices, incoming material inspections and material returns. Participates in monthly meetings for; Safety and Security, Materials Review Board and Failure Review Board. Performs other duties as assigned. Knowledge and Skills: Knowledge of: Operations of a comprehensive multi-disciplined maintenance program; Principles and practices of project management; Principles and practices of contract administration; Overseeing, directing and evaluating the work and services of staff and contract staff; Principles and practices of quality assurance and quality control; Complex technical data pertaining to the operation, maintenance, and repair of electrical, electronic, and mechanical components; Principles of quality assurance including preventative maintenance In-depth understanding of rail operations and safety practices; Applicable Federal, State, and local policies, laws and regulations; Leadership principles; Advanced transit principles and practices; Policy and procedure development practices; Strategic planning principles; Budgeting principles and practices; Program development and implementation principles; Techniques to work effectively under pressure, meet deadlines and adjust to changing priorities. Skill in: Supervising and evaluating employees; Prioritizing and assigning work; Managing a comprehensive vehicle maintenance program; Preparing and analyzing rail transit maintenance guidelines; Interpreting and applying applicable Federal, State and local policies, laws and regulations; Evaluating and resolving highly complex maintenance problems; Using computers and related software applications; Developing, evaluating, recommending, and implementing processes and procedures; Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals; Communicating in order to interact with coworkers, supervisor, and the general public at a level sufficient to exchange or convey information and to receive work direction.
Oct 20, 2021
Full Time
EXAMPLES OF DUTIES / KNOWLEDGE & SKILLS
The statements listed below describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time. Supervises a staff of a 24 hours/7 day operation that includes: prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations; responds to emergency calls 24 hours a day, 7 days per week. Provides leadership and guidance for LRV maintenance program in Operations and Maintenance and staff; develops and monitors methods for providing support to Operations and Maintenance. Establishes and directs preventative maintenance policies and procedures in order to provide a safe, reliable, clean and efficient system; develops recovery strategies. Oversees safety, quality assurance, and rail vehicle preventative maintenance programs and schedules including production and equipment upgrades. Directs and monitors LRV projects and conducts contractor performance reviews, assists with coordination of contractual maintenance activities. Directs the activities of the department, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards. Manages departmental goals, establishes appropriate services, staffing levels, and resource allocations. Develops a departmental budget; monitors and forecasts expenditures; recommends purchases of equipment; solicits and evaluates bids. Serves as a liaison with internal departments, public agencies, external organizations, the general public, and/or other interested parties. Familiar with and manages the processes related to warehousing and purchasing; requisitions; purchase orders, invoices, incoming material inspections and material returns. Participates in monthly meetings for; Safety and Security, Materials Review Board and Failure Review Board. Performs other duties as assigned. Knowledge and Skills: Knowledge of: Operations of a comprehensive multi-disciplined maintenance program; Principles and practices of project management; Principles and practices of contract administration; Overseeing, directing and evaluating the work and services of staff and contract staff; Principles and practices of quality assurance and quality control; Complex technical data pertaining to the operation, maintenance, and repair of electrical, electronic, and mechanical components; Principles of quality assurance including preventative maintenance In-depth understanding of rail operations and safety practices; Applicable Federal, State, and local policies, laws and regulations; Leadership principles; Advanced transit principles and practices; Policy and procedure development practices; Strategic planning principles; Budgeting principles and practices; Program development and implementation principles; Techniques to work effectively under pressure, meet deadlines and adjust to changing priorities. Skill in: Supervising and evaluating employees; Prioritizing and assigning work; Managing a comprehensive vehicle maintenance program; Preparing and analyzing rail transit maintenance guidelines; Interpreting and applying applicable Federal, State and local policies, laws and regulations; Evaluating and resolving highly complex maintenance problems; Using computers and related software applications; Developing, evaluating, recommending, and implementing processes and procedures; Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and implementing recommendations in support of goals; Communicating in order to interact with coworkers, supervisor, and the general public at a level sufficient to exchange or convey information and to receive work direction.
Maricopa County Office of Enterprise Technology
Phoenix, Arizona, United States
Position Overview About the Position The Senior Document Management Systems Engineer (DMSE) develops and implements the County's OnBase Enterprise Document Management System (EDMS) by partnering with internal customers to conceptualize new OnBase projects, recommending technical resources and strategies, and providing functional designs and requirements. The Senior Engineer empowers innovative ideas that have strategic impacts on Maricopa County. We embrace new ideas to integrate applications across the business while serving as an internal consultant, advocate, mentor, and change agent. The environment is challenging, but we balance the challenges with rewards, and are looking for clever and innovative people to join us. About the Office of Enterprise Technology Are you looking for a career in a dynamic organization that embraces a can-do spirit? Look no further than Maricopa County OET! We are a team that prides ourselves on leveraging technology to create digital transformations. We look for ways to bring about innovative solutions while providing top-notch customer service. Apply today and become part of the team that makes a lasting impact on the future of technology at Maricopa County. Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications. Education Bachelor's degree in Computer Science, Mathematics, Engineering, Business, Information Systems, or a related field Experience Three years of OnBase Application Development and Configuration experience. OR Experience may substitute for the post-secondary education requirements on a year for year basis. Our Preferred Candidate has Five years of direct development, configuration, and support experience for OnBase or related Enterprise Content Management or Document Management systems Experience within an Agile/Iterative development environment, Microsoft Azure DevOps, or Team Foundation Server (TFS) OnBase System Administration Certification and OnBase API Developer Certification OnBase Certified Workflow Admin and OnBase Certified Workview T-SQL, Powershell, C# and .Net, Webservices, Restful API, and Microsoft Certified Professional Essential Job Tasks The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position. Designs, codes, and tests enhancements and defect-fixes to a large and complex on-prem OnBase Content Management System (CMS) Works directly with end-users at various county departments, other Office of Enterprise Technology (OET) teams, as well as third-party vendors to assess, resolve, document, and communicate support issues and requests Maintains and monitors issues and requests within ticket tracking systems Collaborates with user departments to assess, prioritize, and plan product enhancements and upgrades Establishes standards for application development processes and monitors to ensure compliance Evaluates application system efficiency and performance, makes recommendations, and plans for improvement Provides senior technical leadership to IT and the enterprise, including being conversant with the future direction of the project and systems, how that direction will impact the enterprise, and how future and current systems can be exploited for the benefit of the enterprise Defines the organizational structure of the project, defines work scope, authorizes work, makes final decisions on tradeoff studies, tasks changes within the statement of work, and interfaces with functional divisions to facilitate specific workstreams Provides reports to senior management Recognizes and identifies potential areas where existing policies and procedures require change or where new ones need to be developed Working Conditions Work is performed in an office environment and telecommuting. The job may require the individual to work some nights and weekends. The position requires the ability to be thorough in completing work tasks and attention to detail. Selection Procedure The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Closing Date/Time: 10/27/2021 11:59 PM Arizona
Oct 19, 2021
Full Time
Position Overview About the Position The Senior Document Management Systems Engineer (DMSE) develops and implements the County's OnBase Enterprise Document Management System (EDMS) by partnering with internal customers to conceptualize new OnBase projects, recommending technical resources and strategies, and providing functional designs and requirements. The Senior Engineer empowers innovative ideas that have strategic impacts on Maricopa County. We embrace new ideas to integrate applications across the business while serving as an internal consultant, advocate, mentor, and change agent. The environment is challenging, but we balance the challenges with rewards, and are looking for clever and innovative people to join us. About the Office of Enterprise Technology Are you looking for a career in a dynamic organization that embraces a can-do spirit? Look no further than Maricopa County OET! We are a team that prides ourselves on leveraging technology to create digital transformations. We look for ways to bring about innovative solutions while providing top-notch customer service. Apply today and become part of the team that makes a lasting impact on the future of technology at Maricopa County. Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications. Education Bachelor's degree in Computer Science, Mathematics, Engineering, Business, Information Systems, or a related field Experience Three years of OnBase Application Development and Configuration experience. OR Experience may substitute for the post-secondary education requirements on a year for year basis. Our Preferred Candidate has Five years of direct development, configuration, and support experience for OnBase or related Enterprise Content Management or Document Management systems Experience within an Agile/Iterative development environment, Microsoft Azure DevOps, or Team Foundation Server (TFS) OnBase System Administration Certification and OnBase API Developer Certification OnBase Certified Workflow Admin and OnBase Certified Workview T-SQL, Powershell, C# and .Net, Webservices, Restful API, and Microsoft Certified Professional Essential Job Tasks The tasks listed are a representation and not an all-inclusive list of essential job tasks for this position. Designs, codes, and tests enhancements and defect-fixes to a large and complex on-prem OnBase Content Management System (CMS) Works directly with end-users at various county departments, other Office of Enterprise Technology (OET) teams, as well as third-party vendors to assess, resolve, document, and communicate support issues and requests Maintains and monitors issues and requests within ticket tracking systems Collaborates with user departments to assess, prioritize, and plan product enhancements and upgrades Establishes standards for application development processes and monitors to ensure compliance Evaluates application system efficiency and performance, makes recommendations, and plans for improvement Provides senior technical leadership to IT and the enterprise, including being conversant with the future direction of the project and systems, how that direction will impact the enterprise, and how future and current systems can be exploited for the benefit of the enterprise Defines the organizational structure of the project, defines work scope, authorizes work, makes final decisions on tradeoff studies, tasks changes within the statement of work, and interfaces with functional divisions to facilitate specific workstreams Provides reports to senior management Recognizes and identifies potential areas where existing policies and procedures require change or where new ones need to be developed Working Conditions Work is performed in an office environment and telecommuting. The job may require the individual to work some nights and weekends. The position requires the ability to be thorough in completing work tasks and attention to detail. Selection Procedure The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on the evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Closing Date/Time: 10/27/2021 11:59 PM Arizona
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001760), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 11/1/2021 11:59:00 PM
Oct 19, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001760), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 11/1/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001760), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 11/1/2021 11:59:00 PM
Oct 19, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001760), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 11/1/2021 11:59:00 PM
Texas Tech University Health Sciences Center
Lubbock, TX, United States
Position Description Assists with management of the Office of the Registrar. May assist in the development, coordination and administration of the department. Major/Essential Functions Supervise Lead Analyst and Analyst II that work with the graduate and professional level programs. Enter new course work into the Banner system and make edits to existing course work for all schools. Provide enrollment reporting to National Student Clearinghouse on a monthly basis and monitor the NSLDS reports to make any necessary adjustments or corrections. Oversee graduation processes in regards to printing, packaging, mailing and posting degrees. Oversee Degree Works and degree plan audits to ensure accurate program requirements. Serve as the secondary DSO for the institution and process I20 documents efficiently and accurately. Occasional Duties Assist the Registrar with developing policies and procedures. Assist with Banner testing on a monthly basis. Assist with implementing and testing new automated processes or software. Assist with scheduling changes to Cognos reports. Required Qualifications Bachelor's Degree required and four years administrative or management experience. Additional education may substitute for experience on a year for year basis. Preferred Qualifications 3-5 years experience working in a Registrar's office. 2-3 years personnel management experience. Experience in working with Banner, Cognos, and Degree Works. Knowledge of National Student Clearinghouse and reporting rules. Required Attachments Cover Letter, Professional/Personal References, Resume / CV, Statement of Vision or Purpose for the Position Optional Attachments Other Documents Supporting Qualifications Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
Oct 19, 2021
Position Description Assists with management of the Office of the Registrar. May assist in the development, coordination and administration of the department. Major/Essential Functions Supervise Lead Analyst and Analyst II that work with the graduate and professional level programs. Enter new course work into the Banner system and make edits to existing course work for all schools. Provide enrollment reporting to National Student Clearinghouse on a monthly basis and monitor the NSLDS reports to make any necessary adjustments or corrections. Oversee graduation processes in regards to printing, packaging, mailing and posting degrees. Oversee Degree Works and degree plan audits to ensure accurate program requirements. Serve as the secondary DSO for the institution and process I20 documents efficiently and accurately. Occasional Duties Assist the Registrar with developing policies and procedures. Assist with Banner testing on a monthly basis. Assist with implementing and testing new automated processes or software. Assist with scheduling changes to Cognos reports. Required Qualifications Bachelor's Degree required and four years administrative or management experience. Additional education may substitute for experience on a year for year basis. Preferred Qualifications 3-5 years experience working in a Registrar's office. 2-3 years personnel management experience. Experience in working with Banner, Cognos, and Degree Works. Knowledge of National Student Clearinghouse and reporting rules. Required Attachments Cover Letter, Professional/Personal References, Resume / CV, Statement of Vision or Purpose for the Position Optional Attachments Other Documents Supporting Qualifications Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
Primary Duties Minimum Starting Salary: $16.00/hr. minimum (Depending on qualifications) Performs complex and confidential administrative support activities to maintain effective operations of Vital Statistics office. Registers births and deaths occurring in the City of Waco and issues these vital records in accordance with Texas Statutory requirements; prepares statistical reports; and maintains confidentiality of vital records. In the absence of the Vital Statistics Registrar, this position is responsible for performing the duties of the Registrar. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: • Registers births and deaths occurring in the City of Waco and issues certified copies of these records according to statutory requirements. • Performs duties of Vital Statistics Registrar in the absence of the Registrar. • Provides administrative direction to agencies completing birth and death records such as funeral directors, Justices of the Peace, physicians, and midwives. • Completes birth certificates for non-institutional births. • Assists customers with completing applications to amend birth and death certificates and completing paperwork from Attorney General's Office to add the father's name to birth certificates. • Prepares statistical reports for City, County, and State agencies. • Ensures the confidentiality of birth and death records is protected. • Provides customer service, information, and assistance to visitors and others having business with the City; responds to requests for information within the scope of authority; assists customers with requests, applications, government forms, and other documents. • Provides notary services. • Receives and sends information to and from other City departments, agencies, and jurisdictions. • Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information. • May be required to respond after hours, including holidays and weekends, in the event of a departmental or City-wide emergency. • Performs other duties as required or assigned. • Driving is essential. Qualifications Required: High School Diploma or GED equivalent. Two years of experience in public sector or government records or a related field. Certification as a Notary Public is required after six months of employment. Training and certification from the Texas Attorney General's office are required after six months of employment. Training and certification from the Texas Department of State Health Services Vital Statistics Unit are required after two years of employment. Must possess a valid Texas Driver's License. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. EEO Statement The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all. Closing Date/Time:
Oct 19, 2021
Full Time
Primary Duties Minimum Starting Salary: $16.00/hr. minimum (Depending on qualifications) Performs complex and confidential administrative support activities to maintain effective operations of Vital Statistics office. Registers births and deaths occurring in the City of Waco and issues these vital records in accordance with Texas Statutory requirements; prepares statistical reports; and maintains confidentiality of vital records. In the absence of the Vital Statistics Registrar, this position is responsible for performing the duties of the Registrar. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: • Registers births and deaths occurring in the City of Waco and issues certified copies of these records according to statutory requirements. • Performs duties of Vital Statistics Registrar in the absence of the Registrar. • Provides administrative direction to agencies completing birth and death records such as funeral directors, Justices of the Peace, physicians, and midwives. • Completes birth certificates for non-institutional births. • Assists customers with completing applications to amend birth and death certificates and completing paperwork from Attorney General's Office to add the father's name to birth certificates. • Prepares statistical reports for City, County, and State agencies. • Ensures the confidentiality of birth and death records is protected. • Provides customer service, information, and assistance to visitors and others having business with the City; responds to requests for information within the scope of authority; assists customers with requests, applications, government forms, and other documents. • Provides notary services. • Receives and sends information to and from other City departments, agencies, and jurisdictions. • Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information. • May be required to respond after hours, including holidays and weekends, in the event of a departmental or City-wide emergency. • Performs other duties as required or assigned. • Driving is essential. Qualifications Required: High School Diploma or GED equivalent. Two years of experience in public sector or government records or a related field. Certification as a Notary Public is required after six months of employment. Training and certification from the Texas Attorney General's office are required after six months of employment. Training and certification from the Texas Department of State Health Services Vital Statistics Unit are required after two years of employment. Must possess a valid Texas Driver's License. Physical Demands Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. EEO Statement The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all. Closing Date/Time:
Alameda County Transportation Commission
Oakland, CA, USA
THE IDEAL CANDIDATE WILL HAVE:
An understanding of principles and practices of public administration.
Experience with modern office practices, methods, and computer equipment and applications including word processing, databases, and spreadsheet applications.
The ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
The skills to provide a high level of customer service by effectively dealing with the public, vendors, contractors, and Alameda CTC staff.
The ability to effectively communicate in person, over the telephone, and in writing.
The ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EXAMPLE OF ESSENTIAL RESPONSIBILITIES:
Coordinate and perform professional-level, administrative work to oversee assigned office accounts; including assisting with informal solicitations, investigating and resolving problems related to services and costs, and ensuring work is completed on time and within budget.
Coordinate and monitor routine maintenance and repairs of office equipment and systems; serve as point of contact for facility related issues; initiate work order requests and monitors for completion.
Assist in the acquisition, tracking, maintenance, and disposal of agency’s fixed and capital assets and provide biennial administrative review of procedures related to asset management.
Assist with a variety of professional-level research, and complete administrative, operational, financial, and analytical duties in support of the agency’s administrative functions and overall operations.
Assist with the preparation of reports; including the preparation of conclusions, recommendations, and forecasts for management, the Commission, and external entities.
Process and review invoices and supporting documentation; including ensuring compliance with contracts, entering data into a specialized database, and working with project managers and contractors to resolve invoice related matters.
Participate in the review and monitoring of assigned budget(s); including assisting with development of administrative budgets and collecting and reviewing financial data, analyzing variances and recommending corrective measures.
Assist with the development, organization and maintenance of assigned records and databases; ensure data integrity; research and recommend procedures related to systems and database maintenance; and periodically review and purge files.
Oct 15, 2021
Full Time
THE IDEAL CANDIDATE WILL HAVE:
An understanding of principles and practices of public administration.
Experience with modern office practices, methods, and computer equipment and applications including word processing, databases, and spreadsheet applications.
The ability to perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
The skills to provide a high level of customer service by effectively dealing with the public, vendors, contractors, and Alameda CTC staff.
The ability to effectively communicate in person, over the telephone, and in writing.
The ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
EXAMPLE OF ESSENTIAL RESPONSIBILITIES:
Coordinate and perform professional-level, administrative work to oversee assigned office accounts; including assisting with informal solicitations, investigating and resolving problems related to services and costs, and ensuring work is completed on time and within budget.
Coordinate and monitor routine maintenance and repairs of office equipment and systems; serve as point of contact for facility related issues; initiate work order requests and monitors for completion.
Assist in the acquisition, tracking, maintenance, and disposal of agency’s fixed and capital assets and provide biennial administrative review of procedures related to asset management.
Assist with a variety of professional-level research, and complete administrative, operational, financial, and analytical duties in support of the agency’s administrative functions and overall operations.
Assist with the preparation of reports; including the preparation of conclusions, recommendations, and forecasts for management, the Commission, and external entities.
Process and review invoices and supporting documentation; including ensuring compliance with contracts, entering data into a specialized database, and working with project managers and contractors to resolve invoice related matters.
Participate in the review and monitoring of assigned budget(s); including assisting with development of administrative budgets and collecting and reviewing financial data, analyzing variances and recommending corrective measures.
Assist with the development, organization and maintenance of assigned records and databases; ensure data integrity; research and recommend procedures related to systems and database maintenance; and periodically review and purge files.
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Description: Position Information This is a full-time, permanent (probationary) position. Conditions of Employment Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Application Deadline & Salary Information The application deadline is October 28, 2021. The salary range for this classification is $3,064 - $5,148 monthly. Major Duties Under the general supervision of the University Registrar, the Office Coordinator provides administrative support for the Office of Records and Registration. The incumbent provides assistance with day to day administration of the office, budget and requisition tracking, communicates with vendors, supports personnel transactions, payroll and other office functions such as answering phone calls on behalf of Records management. The incumbent carries out assigned duties with minimal supervision and executes independent judgment in completing tasks. Administrative work, projects, and training development functions of this position require knowledge of university policies, procedures, and regulations. Qualifications Required Experience: Several years of related office work experience equivalent to three (3) years. Required Education: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or equivalents. Required Knowledge, Skills, and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Strong oral and written communication skills. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Preferred Experience: Experience working with student information systems. Responsibilities 60% - Administrative Support for the Office of Records and Registration Coordinates the day-to-day clerical and administrative support functions for the department including orders supplies, makes travel arrangements for professional staff, completes expense claims, handles personnel documents, and schedules staff and department meetings. Monitors Absence Management; including vacation and sick calendar for staff and student worker time for Supervisor approval. Records and maintains minutes for all Registrar's Office meetings. Files documents and responsible for the maintenance and safeguarding of confidential information. Reviews current technologies in the office and suggests ways in which to utilize these technologies for records, such as OnBase. May be responsible for multiple projects. Receives incoming correspondence to include student, parent or campus community phone calls, letters, faxes, or emails into the Records office and ensures the appropriate steps are taken for a resolution. Sorts mail and date-stamps transcripts. Attaches appropriate background information and flags priority items for the Registrar's attention. Types specific correspondence and other written materials for the Registrar. Provides support to the Records Office by mailing and/or emailing SAPAC decision letters to students. Answers general questions related to the SAPAC process over the phone or in person. 20% - Department Budget and Personnel Transactions Coordinates workflow on matters pertaining to requisitions, purchasing and other budgetary matters with Division Fiscal Officer. Maintains a record keeping system to include the General fund and several fee accounts. Verifies financial information for the office, monitors budget expenditures, and reports any potential problems regarding budget inconsistencies, expenditures, and allocations to the Registrar. Tracks office expenses and plans for future department costs. Documents past practices and suggests possible solutions. Communicates to vendors and other related offices regarding orders, shipments, discrepancies, and accounts payable. Supports personnel functions to include gathering applicants contact information to schedule interviews (phone, email, etc), works with Division HR Liaison to coordinate new hire paperwork, terminations, access forms, key requests, etc. for the unit. Obtains necessary information from other clerical and professional employees for completion of personnel and payroll paperwork. 15% - Office Support Creates training materials and administers training to new and current staff and student assistants related to office procedures for attendance, office supply requests, appropriate forms to use in specific administrative requests, and other functions. Creates, runs, and formats various query reports for management providing necessary data for decision making, such as staff weekly transactions and other related reports. 5% - Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: October 28, 2021
Oct 15, 2021
Full Time
Description: Position Information This is a full-time, permanent (probationary) position. Conditions of Employment Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Application Deadline & Salary Information The application deadline is October 28, 2021. The salary range for this classification is $3,064 - $5,148 monthly. Major Duties Under the general supervision of the University Registrar, the Office Coordinator provides administrative support for the Office of Records and Registration. The incumbent provides assistance with day to day administration of the office, budget and requisition tracking, communicates with vendors, supports personnel transactions, payroll and other office functions such as answering phone calls on behalf of Records management. The incumbent carries out assigned duties with minimal supervision and executes independent judgment in completing tasks. Administrative work, projects, and training development functions of this position require knowledge of university policies, procedures, and regulations. Qualifications Required Experience: Several years of related office work experience equivalent to three (3) years. Required Education: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or equivalents. Required Knowledge, Skills, and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Strong oral and written communication skills. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Preferred Experience: Experience working with student information systems. Responsibilities 60% - Administrative Support for the Office of Records and Registration Coordinates the day-to-day clerical and administrative support functions for the department including orders supplies, makes travel arrangements for professional staff, completes expense claims, handles personnel documents, and schedules staff and department meetings. Monitors Absence Management; including vacation and sick calendar for staff and student worker time for Supervisor approval. Records and maintains minutes for all Registrar's Office meetings. Files documents and responsible for the maintenance and safeguarding of confidential information. Reviews current technologies in the office and suggests ways in which to utilize these technologies for records, such as OnBase. May be responsible for multiple projects. Receives incoming correspondence to include student, parent or campus community phone calls, letters, faxes, or emails into the Records office and ensures the appropriate steps are taken for a resolution. Sorts mail and date-stamps transcripts. Attaches appropriate background information and flags priority items for the Registrar's attention. Types specific correspondence and other written materials for the Registrar. Provides support to the Records Office by mailing and/or emailing SAPAC decision letters to students. Answers general questions related to the SAPAC process over the phone or in person. 20% - Department Budget and Personnel Transactions Coordinates workflow on matters pertaining to requisitions, purchasing and other budgetary matters with Division Fiscal Officer. Maintains a record keeping system to include the General fund and several fee accounts. Verifies financial information for the office, monitors budget expenditures, and reports any potential problems regarding budget inconsistencies, expenditures, and allocations to the Registrar. Tracks office expenses and plans for future department costs. Documents past practices and suggests possible solutions. Communicates to vendors and other related offices regarding orders, shipments, discrepancies, and accounts payable. Supports personnel functions to include gathering applicants contact information to schedule interviews (phone, email, etc), works with Division HR Liaison to coordinate new hire paperwork, terminations, access forms, key requests, etc. for the unit. Obtains necessary information from other clerical and professional employees for completion of personnel and payroll paperwork. 15% - Office Support Creates training materials and administers training to new and current staff and student assistants related to office procedures for attendance, office supply requests, appropriate forms to use in specific administrative requests, and other functions. Creates, runs, and formats various query reports for management providing necessary data for decision making, such as staff weekly transactions and other related reports. 5% - Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: October 28, 2021
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001080), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/28/2021 11:59:00 PM
Oct 15, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001080), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/28/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34000296), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/28/2021 11:59:00 PM
Oct 15, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34000296), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/28/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34000296), located in Oklahoma City, OK.OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/28/2021 11:59:00 PM
Oct 15, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34000296), located in Oklahoma City, OK.OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following : •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/28/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001080), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/28/2021 11:59:00 PM
Oct 15, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I. This is a classified position in state government (34001080), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/28/2021 11:59:00 PM
City and County of Denver
Denver, Colorado, United States
About Our Job About Denver Human Services City employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. Refer to the COVID-19 Employee Vaccination Mandate Candidate Q&A for additional information. Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we'd love to work with you! The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. The Family and Adult Assistance Division (FAAD) of Denver Human Services is seeking out a flexible, adaptable, and detail-oriented individual to serve as a Document Management Technician II. In this role, you will be responsible for conducting the in-depth research of and reviewing and triaging applications and cases . You will also be charged with managing the PEAK application inbox for Denver County in the Colorado Benefit Management System (CBMS) and imaging those documents in the Work Management System (WMS). Additionally, the Document Management Technician II Reviews and evaluates applications and/or documents (both paper and electronic) submitted by clients for public assistance programs to verify completeness and acceptability and sends application and/or documents to Supervisor or Lead when they should be processed by another county Contacts clients to schedule interview and/or to verify information submitted on documents that are used to determine eligibility for assistance programs Researches databases to determine and identify key information and data elements related to submitted applications and documents Prepares and organizes paper applications and/or documents and then performs all aspects of scanning including using and manipulating imaging equipment and software and ensuring that scanned images meet quality standards Uses public assistance program knowledge and information obtained through database research to input critical data, categorize and route associated applications and/or documents as well as create workflow tasks within systems Performs quality assurance by examining and checking the accuracy of work done by team members and communicating and resolving errors identified Reviews, recommends and implements modifications to procedures and workflow as necessary to ensure efficient and effective document management Tracks and communicates issues that occur while performing document management operations Follows Federal and State regulations regarding timeliness and quality for public assistance applications Performs other related duties as assigned This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org. About You Our ideal candidate will have: Familiarity with the document imaging process within Content Management at Denver Human Services (DHS) The ability to embrace change Comfort and adaptability to changing technology Eligibility knowledge We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Two (2) years of clerical experience and one (1) year of experience as a Document Management Technician I Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CC3144 Document Management Technician II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $20.07 - $30.11 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $20.07- $25.00. Agency Denver Human Services Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Oct 15, 2021
Full Time
About Our Job About Denver Human Services City employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. Refer to the COVID-19 Employee Vaccination Mandate Candidate Q&A for additional information. Denver Human Services provides support to one in three Denver residents. We envision a healthy community where people are connected, supported, safe, and well. Our services include food, cash and medical benefits, child support and veteran services, child welfare and adult protection, work opportunities, and more. If you are committed to supporting the health and strength of the community and want to be a part of an engaged workplace, we'd love to work with you! The City and County of Denver is committed to cultivating a culture of equity, diversity, and inclusion. This commitment is woven into our values and belief that we are strongest when we embrace and celebrate our differences. We aim to have employees who are as diverse as our residents, with different perspectives and unique ways of thinking. If you share these values and our enthusiasm for equity, we encourage you to apply to join our team. The Family and Adult Assistance Division (FAAD) of Denver Human Services is seeking out a flexible, adaptable, and detail-oriented individual to serve as a Document Management Technician II. In this role, you will be responsible for conducting the in-depth research of and reviewing and triaging applications and cases . You will also be charged with managing the PEAK application inbox for Denver County in the Colorado Benefit Management System (CBMS) and imaging those documents in the Work Management System (WMS). Additionally, the Document Management Technician II Reviews and evaluates applications and/or documents (both paper and electronic) submitted by clients for public assistance programs to verify completeness and acceptability and sends application and/or documents to Supervisor or Lead when they should be processed by another county Contacts clients to schedule interview and/or to verify information submitted on documents that are used to determine eligibility for assistance programs Researches databases to determine and identify key information and data elements related to submitted applications and documents Prepares and organizes paper applications and/or documents and then performs all aspects of scanning including using and manipulating imaging equipment and software and ensuring that scanned images meet quality standards Uses public assistance program knowledge and information obtained through database research to input critical data, categorize and route associated applications and/or documents as well as create workflow tasks within systems Performs quality assurance by examining and checking the accuracy of work done by team members and communicating and resolving errors identified Reviews, recommends and implements modifications to procedures and workflow as necessary to ensure efficient and effective document management Tracks and communicates issues that occur while performing document management operations Follows Federal and State regulations regarding timeliness and quality for public assistance applications Performs other related duties as assigned This position requires an online assessment or test. Once you complete your application, if you meet the qualification for the position you will receive an email from AssessmentTeam@denvergov.org with a link to the assessment or test. We recommend that you add AssessmentTeam@denvergov.org to your safe sender list. If you do not receive the email within 30 minutes of applying, please contact AssessmentTeam@denvergov.org. About You Our ideal candidate will have: Familiarity with the document imaging process within Content Management at Denver Human Services (DHS) The ability to embrace change Comfort and adaptability to changing technology Eligibility knowledge We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Graduation from high school or the possession of a GED, HiSET or TASC Certificate Two (2) years of clerical experience and one (1) year of experience as a Document Management Technician I Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CC3144 Document Management Technician II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $20.07 - $30.11 Starting Pay Although our full pay range is listed above, the budgeted hiring range for this position will most likely be between $20.07- $25.00. Agency Denver Human Services Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Introduction ANNOUNCING A FUTURE POSITION ON MONDAY, OCTOBER 18, 2021 AT 8:00 A.M., PLACER COUNTY HUMAN RESOURCES WILL BEGIN ACCEPTING APPLICATIONS FOR THE POSITION OF CLERK/RECORDER/ELECTIONS TECHNICIAN - ENTRY. You will not be able to submit an application for this recruitment until Monday, October 18, 2021. LIMITED RECRUITMENT: T his is a limited recruitment and will close after the first 350 electronically submitted applications are received after October 18, 2021 at 8:00 A.M. OR on the posted filing deadline, which ever comes first. If interested in applying for this recruitment, you may complete an Application-On-File at this time, which will allow you to store your employment history and educational information prior to the submittal period identified above. The Application-On-File may then be used to copy when applying for this position and other jobs in the future. The Application-On-File is NOT an application for a specific recruitment/job opening and will NOT allow your name to be placed on an eligible list. When copying your Application-On-File to a specific recruitment, you will also have the opportunity to update and customize it, if needed. Click on the Employment Opportunities link on October 18, 2021 at 8:00 A.M. to submit your application. Until that time, you will not be able to submit an application for the position of Clerk/Recorder/Elections Technician - Entry. POSITION INFORMATION The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the County, with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using the trained and committed staff of the department and technology to advance operations. The County Clerk-Recorder-Elections Office is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk's Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder's Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Elections Division are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. There are currently two permanent/full time vacancies. This recruitment may also be used to fill other permanent or temporary/extra-help* vacancies as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk's Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD's of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk's Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Online Examination (100%) The online examination has been tentatively scheduled for the week of November 8th, 2021. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: 11/1/2021 5:00:00 PM
Oct 14, 2021
Full Time
Introduction ANNOUNCING A FUTURE POSITION ON MONDAY, OCTOBER 18, 2021 AT 8:00 A.M., PLACER COUNTY HUMAN RESOURCES WILL BEGIN ACCEPTING APPLICATIONS FOR THE POSITION OF CLERK/RECORDER/ELECTIONS TECHNICIAN - ENTRY. You will not be able to submit an application for this recruitment until Monday, October 18, 2021. LIMITED RECRUITMENT: T his is a limited recruitment and will close after the first 350 electronically submitted applications are received after October 18, 2021 at 8:00 A.M. OR on the posted filing deadline, which ever comes first. If interested in applying for this recruitment, you may complete an Application-On-File at this time, which will allow you to store your employment history and educational information prior to the submittal period identified above. The Application-On-File may then be used to copy when applying for this position and other jobs in the future. The Application-On-File is NOT an application for a specific recruitment/job opening and will NOT allow your name to be placed on an eligible list. When copying your Application-On-File to a specific recruitment, you will also have the opportunity to update and customize it, if needed. Click on the Employment Opportunities link on October 18, 2021 at 8:00 A.M. to submit your application. Until that time, you will not be able to submit an application for the position of Clerk/Recorder/Elections Technician - Entry. POSITION INFORMATION The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the County, with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using the trained and committed staff of the department and technology to advance operations. The County Clerk-Recorder-Elections Office is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk's Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder's Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Elections Division are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. There are currently two permanent/full time vacancies. This recruitment may also be used to fill other permanent or temporary/extra-help* vacancies as they arise. *Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk's Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD's of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk's Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Online Examination (100%) The online examination has been tentatively scheduled for the week of November 8th, 2021. After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: 11/1/2021 5:00:00 PM
SANTA CLARA COUNTY, CA
San Jose, California, United States
Under direct supervision and in a training capacity, provides public service and performs a variety of duties in the Clerk-Recorder's Office related to marriage license issuance, marriage ceremonies, recording and filing of vital records, research and retrieval of official records, and passport application acceptance. EXAMINATION DATES: Candidates who meet the employment standards will be invited to take a written examination tentatively scheduled for the week of November 15, 2021 . Typical Tasks Initially in a learning/training capacity: Assists, directs and instructs the public by processing requests for copies of official and vital records and by explaining appropriate methods for the public to search official record indexes and documents; Without giving legal advice, refers and advises the public regarding vital and official record issues and passport acceptance; Takes incoming credit card orders by telephone, internet and fax, processes credit cards through separate computer systems, and resolves related customer issues; Processes mailed requests for vital and official records and reviews requests for acceptability to process; Searches for and issues certified copies of vital and official records using electronic imaging, microfilm, and documents in book form; Issues Declarations of Marriage; Processes the authorization of notaries who issue confidential marriage licenses; Enters vital and official record information into computer system; Retrieves books from and maintains archives; Verifies identities for vital records requests, passport and marriage license applications; Examines and accepts applications for marriage licenses; creates and issues marriage licenses; Conducts and performs public and confidential civil marriage ceremonies as an official County Clerk Deputy Commissioner of Civil Marriages; Completes solemnizer section of public and confidential marriage licenses and souvenir certificates; Administers oaths to prospective brides and grooms and deputizes One-Day Deputy Commissioners; Accepts, reviews, and processes applications for passports by examining for accuracy and compliance to form, verifying proof of citizenship, and identity; administers oath, executes certification, collects appropriate fees and submits funds and/or documents to Federal agencies for final processing; Computes proper fees, accepts payments, and issues receipts; maintains cash accountability procedures, and balances cash drawer; Tracks progress of public and confidential marriage licenses, receives and examines licenses for conformance to legal requirements and accepts or rejects as necessary; assigns local registration number, state identifier, and transmits originals to the State Office of Vital Records or registers and archives documents, as required by law; returns unacceptable marriage licenses and amendments, noting discrepancies and reasons for rejection; assists in resolving issues; Reviews and accepts amendments to vital records as prescribed by law, seals, cross-matches birth and death certificates, checks requests to determine possible fraudulent use of records and serves as the "sender" of records to the State Office of Vital Records; Assists the public with questions relating to vital and official record issues in person, by telephone, and in writing; Scans and indexes certificates of birth, death, marriage, and Fictitious Business Statements into the electronic imaging system and inputs pertinent information from marriage certificates into the computerized index; Performs general clerical tasks in support of the Clerk-Recorder's Office; Performs related work as required. Employment Standards Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities: Experience Note: The knowledge and abilities required to perform this function are normally acquired through training and experience equivalent to the possession of a high school diploma and one (1) year of work experience in an office function equivalent to an Office Specialist II with Santa Clara County. Knowledge of: Modern office practices and procedures and standard office machines; Techniques and practices for dealing with the public in person and through correspondence; Correct English grammar and usage in verbal and written communication; Customer service principles, including the handling of irate or distressed people; Basic computer applications; Basic mathematics. Ability to: Follow and understand oral and written instructions and pay close attention to detail; Exercise independent and sound judgment when assisting the public and performing other job duties, interact tactfully and courteously with the public, and resolve sensitive issues discreetly; Reason deductively and ask appropriate follow-up questions in order to understand customer requests, produce correct document, and resolve related customer issues; Operate a wide variety of retrieval and computer equipment; Calculate fees, receive payment, input into computer system, and perform preliminary reconciliation of cash and checks to receipts; Work under stress and pressure, prioritize work effectively, and handle multiple tasks with accuracy; Research government codes, County policy, and other references; Interpret and apply specific laws and ordinances in making decisions as to the legal acceptability of vital records documents for recording; Perform general clerical and simple accounting tasks; Use a keyboard with moderate speed and a high degree of accuracy. Closing Date/Time: 10/26/2021 11:59 PM Pacific
Oct 14, 2021
Full Time
Under direct supervision and in a training capacity, provides public service and performs a variety of duties in the Clerk-Recorder's Office related to marriage license issuance, marriage ceremonies, recording and filing of vital records, research and retrieval of official records, and passport application acceptance. EXAMINATION DATES: Candidates who meet the employment standards will be invited to take a written examination tentatively scheduled for the week of November 15, 2021 . Typical Tasks Initially in a learning/training capacity: Assists, directs and instructs the public by processing requests for copies of official and vital records and by explaining appropriate methods for the public to search official record indexes and documents; Without giving legal advice, refers and advises the public regarding vital and official record issues and passport acceptance; Takes incoming credit card orders by telephone, internet and fax, processes credit cards through separate computer systems, and resolves related customer issues; Processes mailed requests for vital and official records and reviews requests for acceptability to process; Searches for and issues certified copies of vital and official records using electronic imaging, microfilm, and documents in book form; Issues Declarations of Marriage; Processes the authorization of notaries who issue confidential marriage licenses; Enters vital and official record information into computer system; Retrieves books from and maintains archives; Verifies identities for vital records requests, passport and marriage license applications; Examines and accepts applications for marriage licenses; creates and issues marriage licenses; Conducts and performs public and confidential civil marriage ceremonies as an official County Clerk Deputy Commissioner of Civil Marriages; Completes solemnizer section of public and confidential marriage licenses and souvenir certificates; Administers oaths to prospective brides and grooms and deputizes One-Day Deputy Commissioners; Accepts, reviews, and processes applications for passports by examining for accuracy and compliance to form, verifying proof of citizenship, and identity; administers oath, executes certification, collects appropriate fees and submits funds and/or documents to Federal agencies for final processing; Computes proper fees, accepts payments, and issues receipts; maintains cash accountability procedures, and balances cash drawer; Tracks progress of public and confidential marriage licenses, receives and examines licenses for conformance to legal requirements and accepts or rejects as necessary; assigns local registration number, state identifier, and transmits originals to the State Office of Vital Records or registers and archives documents, as required by law; returns unacceptable marriage licenses and amendments, noting discrepancies and reasons for rejection; assists in resolving issues; Reviews and accepts amendments to vital records as prescribed by law, seals, cross-matches birth and death certificates, checks requests to determine possible fraudulent use of records and serves as the "sender" of records to the State Office of Vital Records; Assists the public with questions relating to vital and official record issues in person, by telephone, and in writing; Scans and indexes certificates of birth, death, marriage, and Fictitious Business Statements into the electronic imaging system and inputs pertinent information from marriage certificates into the computerized index; Performs general clerical tasks in support of the Clerk-Recorder's Office; Performs related work as required. Employment Standards Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities: Experience Note: The knowledge and abilities required to perform this function are normally acquired through training and experience equivalent to the possession of a high school diploma and one (1) year of work experience in an office function equivalent to an Office Specialist II with Santa Clara County. Knowledge of: Modern office practices and procedures and standard office machines; Techniques and practices for dealing with the public in person and through correspondence; Correct English grammar and usage in verbal and written communication; Customer service principles, including the handling of irate or distressed people; Basic computer applications; Basic mathematics. Ability to: Follow and understand oral and written instructions and pay close attention to detail; Exercise independent and sound judgment when assisting the public and performing other job duties, interact tactfully and courteously with the public, and resolve sensitive issues discreetly; Reason deductively and ask appropriate follow-up questions in order to understand customer requests, produce correct document, and resolve related customer issues; Operate a wide variety of retrieval and computer equipment; Calculate fees, receive payment, input into computer system, and perform preliminary reconciliation of cash and checks to receipts; Work under stress and pressure, prioritize work effectively, and handle multiple tasks with accuracy; Research government codes, County policy, and other references; Interpret and apply specific laws and ordinances in making decisions as to the legal acceptability of vital records documents for recording; Perform general clerical and simple accounting tasks; Use a keyboard with moderate speed and a high degree of accuracy. Closing Date/Time: 10/26/2021 11:59 PM Pacific
The Opportunity:
Are you an experienced records professional? Are you interested in a meaningful career that enhances and improves the quality of life throughout the region? The Agency is seeking a knowledgeable and innovative records professional to coordinating and participating in the archival and storage of physical storage and vital records. The Agency currently owns and/or operates, and maintains 5 water recycling facilities, 160 miles of sewer collection system, a potable water facility, 19 supply water well sites, 4 sewage lift stations, a recycled water distribution and storage system, 19 groundwater recharge sites, a 400,000-square foot indoor composting facility, and a 66,000 square foot Headquarters building.
The Position:
Under general supervision, coordinates, organizes and maintains the Agency records management and information governance programs; oversees the organization, maintenance, retention and destruction of records in compliance with all applicable public records laws and regulations and Agency policies; coordinates and participates in the archiving and physical storage of vital records and imaging processes to convert files and documents into digital format; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
A Records Specialist performs journey-level technical/specialized records management duties including receipt and scanning of documents, summarizing and indexing a wide variety of documents and media for electronic and hard copy storage, performing quality-control checks on documents scanned by others, and performing records research and retrieval. Duties and responsibilities are carried out with considerable independence within a framework of established policies and procedures.
Employees in this class typically report to the Records Management Supervisor.
Records Specialist is distinguished from Records Management Supervisor in that an incumbent in the latter class has full supervisory responsibility and broader administrative duties. It is further distinguished from Office Assistant and other administrative support classes by the incumbent's knowledge and specialized duties associated with the administration and implementation of the Agency's records management program.
Oct 13, 2021
Full Time
The Opportunity:
Are you an experienced records professional? Are you interested in a meaningful career that enhances and improves the quality of life throughout the region? The Agency is seeking a knowledgeable and innovative records professional to coordinating and participating in the archival and storage of physical storage and vital records. The Agency currently owns and/or operates, and maintains 5 water recycling facilities, 160 miles of sewer collection system, a potable water facility, 19 supply water well sites, 4 sewage lift stations, a recycled water distribution and storage system, 19 groundwater recharge sites, a 400,000-square foot indoor composting facility, and a 66,000 square foot Headquarters building.
The Position:
Under general supervision, coordinates, organizes and maintains the Agency records management and information governance programs; oversees the organization, maintenance, retention and destruction of records in compliance with all applicable public records laws and regulations and Agency policies; coordinates and participates in the archiving and physical storage of vital records and imaging processes to convert files and documents into digital format; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
A Records Specialist performs journey-level technical/specialized records management duties including receipt and scanning of documents, summarizing and indexing a wide variety of documents and media for electronic and hard copy storage, performing quality-control checks on documents scanned by others, and performing records research and retrieval. Duties and responsibilities are carried out with considerable independence within a framework of established policies and procedures.
Employees in this class typically report to the Records Management Supervisor.
Records Specialist is distinguished from Records Management Supervisor in that an incumbent in the latter class has full supervisory responsibility and broader administrative duties. It is further distinguished from Office Assistant and other administrative support classes by the incumbent's knowledge and specialized duties associated with the administration and implementation of the Agency's records management program.
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: The Articulation Officer is responsible for coordination of the undergraduate course articulation process. Working independently, the primary responsibility of the incumbent is to manage articulation agreements between CSU San Marcos and California Community Colleges, other CSU campuses, UC campuses, and private/independent California and out-of-state colleges/universities, maintain articulation records and data, and provide consultative services. The Articulation Officer maintains the ASSIST, TES (Transfer Evaluation System) and institutional transfer credit rule databases (PeopleSoft). The Articulation Officer will assist the Admissions/Evaluator team with admissions procedures, detailing/posting of transfer credit, graduation evaluations and other duties as needed. Articulation Officer (Administrative Analyst/Specialist Exempt I) Admissions and Registrar Full-time, probationary position with benefits. Opening Date: October 12, 2021 This position is open until filled with a first review of applications beginning November 4, 2021. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on November 3, 2021. Application requires answers to supplemental questions. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Closing Date/Time: Open until filled
Oct 13, 2021
Full Time
Description: The Articulation Officer is responsible for coordination of the undergraduate course articulation process. Working independently, the primary responsibility of the incumbent is to manage articulation agreements between CSU San Marcos and California Community Colleges, other CSU campuses, UC campuses, and private/independent California and out-of-state colleges/universities, maintain articulation records and data, and provide consultative services. The Articulation Officer maintains the ASSIST, TES (Transfer Evaluation System) and institutional transfer credit rule databases (PeopleSoft). The Articulation Officer will assist the Admissions/Evaluator team with admissions procedures, detailing/posting of transfer credit, graduation evaluations and other duties as needed. Articulation Officer (Administrative Analyst/Specialist Exempt I) Admissions and Registrar Full-time, probationary position with benefits. Opening Date: October 12, 2021 This position is open until filled with a first review of applications beginning November 4, 2021. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on November 3, 2021. Application requires answers to supplemental questions. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Closing Date/Time: Open until filled
ABOUT THE POSITION The Clark County Recorder Department is seeking qualified candidates to apply for the Senior Recordation Technician position. This position plans, directs and reviews the work of a group of recordation technicians and associated support staff; reviews legal and other documents to be recorded to determine type of document, recording codes and relevant information to be recorded; enters data into an automated recording system. THIS IS A COUNTYWIDE RECRUITMENT OPPORTUNITY AND IS OPEN ONLY TO FULL-TIME PERMANENT EMPLOYEES OF CLARK COUNTY WHO HAVE SUCCESSFULLY COMPLETED THEIR PROBATIONARY PERIOD. This examination will establish a Countywide Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school AND four (4) years of full-time general clerical experience, two (2) years of which includes receiving, examining and recording a variety of legal documents. Qualifying education and experience must be clearly documented in the â€Education†and â€Work Experience†sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Shift work: employees may be scheduled for day, mid, swing, night shifts or any other irregular shift deemed necessary by the department, and may be asked to work other shifts as needed. May require overtime â€" at times with little notice based upon operational need, including weekends and/or holidays. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Provides lead direction, training and work review to a work unit; organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work. Assists in the selection of staff; provides input and/or evaluates the work of assigned staff. Examines various legal documents and maps for sufficiency, completeness and adherence to laws, codes and recording requirements. Enters information into an automated system for permanent indexing; records such elements as date, fees, transfer taxes, document numbers, names and addresses; indexes for retrieval as appropriate. Validates documentation by comparison to original source documents; validate indexing and document code accuracy; amends and updates databases as required. Explains recording requirements to the public, including providing information regarding transfer taxes and fees. Reviews computer printouts for accuracy and completeness. Balances and maintains records of fees and other monies received. Maintains accurate records; prepares a variety of periodic and special reports regarding the work of the unit. Organizes and prepares documents for microfilming. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Performs a variety of general office support work such as filing, answering telephone inquiries, typing correspondence; opening, handling, and distributing mail; and reproducing various documents, including parcel maps. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for an extended period of time, vision to read printed materials and a computer screen, stamina to use repetitive hand and wrist motion in the performance and application of typing and data entry for extended period of time, and hearing and speech to communicate in person or over the telephone. May be required to lift or move objects weighing up to 20 lbs. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 10/26/2021 5:01 PM Pacific
Oct 13, 2021
Full Time
ABOUT THE POSITION The Clark County Recorder Department is seeking qualified candidates to apply for the Senior Recordation Technician position. This position plans, directs and reviews the work of a group of recordation technicians and associated support staff; reviews legal and other documents to be recorded to determine type of document, recording codes and relevant information to be recorded; enters data into an automated recording system. THIS IS A COUNTYWIDE RECRUITMENT OPPORTUNITY AND IS OPEN ONLY TO FULL-TIME PERMANENT EMPLOYEES OF CLARK COUNTY WHO HAVE SUCCESSFULLY COMPLETED THEIR PROBATIONARY PERIOD. This examination will establish a Countywide Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school AND four (4) years of full-time general clerical experience, two (2) years of which includes receiving, examining and recording a variety of legal documents. Qualifying education and experience must be clearly documented in the â€Education†and â€Work Experience†sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Shift work: employees may be scheduled for day, mid, swing, night shifts or any other irregular shift deemed necessary by the department, and may be asked to work other shifts as needed. May require overtime â€" at times with little notice based upon operational need, including weekends and/or holidays. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES Provides lead direction, training and work review to a work unit; organizes and assigns work, sets priorities, and follows-up to ensure coordination and completion of assigned work. Assists in the selection of staff; provides input and/or evaluates the work of assigned staff. Examines various legal documents and maps for sufficiency, completeness and adherence to laws, codes and recording requirements. Enters information into an automated system for permanent indexing; records such elements as date, fees, transfer taxes, document numbers, names and addresses; indexes for retrieval as appropriate. Validates documentation by comparison to original source documents; validate indexing and document code accuracy; amends and updates databases as required. Explains recording requirements to the public, including providing information regarding transfer taxes and fees. Reviews computer printouts for accuracy and completeness. Balances and maintains records of fees and other monies received. Maintains accurate records; prepares a variety of periodic and special reports regarding the work of the unit. Organizes and prepares documents for microfilming. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Performs a variety of general office support work such as filing, answering telephone inquiries, typing correspondence; opening, handling, and distributing mail; and reproducing various documents, including parcel maps. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for an extended period of time, vision to read printed materials and a computer screen, stamina to use repetitive hand and wrist motion in the performance and application of typing and data entry for extended period of time, and hearing and speech to communicate in person or over the telephone. May be required to lift or move objects weighing up to 20 lbs. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 10/26/2021 5:01 PM Pacific
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist III (PIN 34001908). This is a classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $42,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; of business communication; of the policies and procedures governing assigned programs; of training principles; of supervisory principles and practices; and of project management. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; to communicate effectively, both orally and in writing; to maintain the confidentiality of information and documents; to interpret and handle routine matters in accordance with agency policy; to follow oral and written instructions; to apply state/federal laws, rules, policies and procedures; to apply critical thinking and flexibility to individual problems and situations; and to de-escalate conflicts in complex customer interactions. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level III: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and supervise small units of employees in performing various administrative duties or other activities. Employees will be required to observe, document, analyze, and evaluate the provision of services against the applicable statue and regulation; to interview customers in order to preserve the integrity of the records as required by law. Employees will be assigned responsibilities at all but the highest levels of complexity involving a full range of activities and all functional areas of vital records. They can provide direct supervision of small units comprised of Level I and II staff, provide training and assistance, conduct research on unusual problems or situations, and coordinate with other divisions as required. Administrative responsibilities include preparing administrative and statistical reports and participating in the development of policies and procedures. MINIMUM QUALIFICATIONS Level III: Requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment AND three years as a customer service representative in vital records OR three years of customer service including two years of supervisory experience; an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 10/26/2021 11:59:00 PM
Oct 13, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist III (PIN 34001908). This is a classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $42,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; of business communication; of the policies and procedures governing assigned programs; of training principles; of supervisory principles and practices; and of project management. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; to communicate effectively, both orally and in writing; to maintain the confidentiality of information and documents; to interpret and handle routine matters in accordance with agency policy; to follow oral and written instructions; to apply state/federal laws, rules, policies and procedures; to apply critical thinking and flexibility to individual problems and situations; and to de-escalate conflicts in complex customer interactions. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level III: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and supervise small units of employees in performing various administrative duties or other activities. Employees will be required to observe, document, analyze, and evaluate the provision of services against the applicable statue and regulation; to interview customers in order to preserve the integrity of the records as required by law. Employees will be assigned responsibilities at all but the highest levels of complexity involving a full range of activities and all functional areas of vital records. They can provide direct supervision of small units comprised of Level I and II staff, provide training and assistance, conduct research on unusual problems or situations, and coordinate with other divisions as required. Administrative responsibilities include preparing administrative and statistical reports and participating in the development of policies and procedures. MINIMUM QUALIFICATIONS Level III: Requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment AND three years as a customer service representative in vital records OR three years of customer service including two years of supervisory experience; an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Closing Date/Time: 10/26/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I that will provide support to the Vital Records call center unit. This is a classified position in state government (34000996), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/26/2021 11:59:00 PM
Oct 13, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I that will provide support to the Vital Records call center unit. This is a classified position in state government (34000996), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points apply only for initial appointment in the Classified Service. Closing Date/Time: 10/26/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist III (PIN 34001908). This is a classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $42,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; of business communication; of the policies and procedures governing assigned programs; of training principles; of supervisory principles and practices; and of project management. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; to communicate effectively, both orally and in writing; to maintain the confidentiality of information and documents; to interpret and handle routine matters in accordance with agency policy; to follow oral and written instructions; to apply state/federal laws, rules, policies and procedures; to apply critical thinking and flexibility to individual problems and situations; and to de-escalate conflicts in complex customer interactions. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level III: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and supervise small units of employees in performing various administrative duties or other activities. Employees will be required to observe, document, analyze, and evaluate the provision of services against the applicable statue and regulation; to interview customers in order to preserve the integrity of the records as required by law. Employees will be assigned responsibilities at all but the highest levels of complexity involving a full range of activities and all functional areas of vital records. They can provide direct supervision of small units comprised of Level I and II staff, provide training and assistance, conduct research on unusual problems or situations, and coordinate with other divisions as required. Administrative responsibilities include preparing administrative and statistical reports and participating in the development of policies and procedures. MINIMUM QUALIFICATIONS Level III: Requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment AND three years as a customer service representative in vital records OR three years of customer service including two years of supervisory experience; an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/26/2021 11:59:00 PM
Oct 13, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist III (PIN 34001908). This is a classified position in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $42,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills and Abilities Required at this level include knowledge of office practices; of record management; of business arithmetic; of business communication; of the policies and procedures governing assigned programs; of training principles; of supervisory principles and practices; and of project management. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; to communicate effectively, both orally and in writing; to maintain the confidentiality of information and documents; to interpret and handle routine matters in accordance with agency policy; to follow oral and written instructions; to apply state/federal laws, rules, policies and procedures; to apply critical thinking and flexibility to individual problems and situations; and to de-escalate conflicts in complex customer interactions. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level III: At this level duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and supervise small units of employees in performing various administrative duties or other activities. Employees will be required to observe, document, analyze, and evaluate the provision of services against the applicable statue and regulation; to interview customers in order to preserve the integrity of the records as required by law. Employees will be assigned responsibilities at all but the highest levels of complexity involving a full range of activities and all functional areas of vital records. They can provide direct supervision of small units comprised of Level I and II staff, provide training and assistance, conduct research on unusual problems or situations, and coordinate with other divisions as required. Administrative responsibilities include preparing administrative and statistical reports and participating in the development of policies and procedures. MINIMUM QUALIFICATIONS Level III: Requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment AND three years as a customer service representative in vital records OR three years of customer service including two years of supervisory experience; an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/26/2021 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I that will provide support to the Vital Records call center unit. This is a classified position in state government (34000996), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/26/2021 11:59:00 PM
Oct 13, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens.The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Vital Records Specialist I that will provide support to the Vital Records call center unit. This is a classified position in state government (34000996), located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance [ click here ]. The annual salary for this position is up to $32,000 based on education and experience. Position Responsibilities The specific functions of this position vary, but may include the following: •Utilizes critical thinking to independently perform diverse and complex administrative tasks to research, assess, create, maintain and process vital records. •Register birth and death certificates in accordance to standards established by extensive state law and policy for filing within the official state registry and federal contract for inclusion in national files. •Assess and verify complex legal documents, e.g., court orders, affidavits, foreign and domestic identity documents, benefit statements, and lease agreements to determine the validity of submitted evidence to establish the identity and/or legal eligibility of applicants to amend and/or receive copies of records. •Prepare and provide written individualized written and/or oral instructions to birth and death data providers including hospital/clinic staff, physicians, medical examiners, funeral homes, attorneys, and parents related to the filing, amendment, replacement of birth or death records, to include determinations of parentage, legitimation, adoption, delayed filings and providing for the registration of disinterment. •Review and analyze records request applications for applicant eligibility, accuracy, consistency, and completeness of submitted information in accordance to established guidelines for identification, legal documents, and payment to prevent fraud, identity theft and the inappropriate release of confidential information. Actively monitor law, rule, policy, and procedure changes governing application process requirements. •Responsible for the validation of identification for possible fraudulent submission. •Analyze information, respond to questions, and resolve problems presented by customers or providers to determine the nature of the request and provide a reasonable solution. •Advice leadership on laws, policies, and procedures related to the operations and provide other assistance as needed to promote strategic changes to these. •Open, sort, prioritize, process, scan, and index mail according to department procedure. •Manage and maintain legible permanent accessible electronic copies; amend and replace records within the system while maintaining all required documentation and administrative flags; and assure complete, accurate indexes of all vital records using various software applications and databases. •Coordinate with internal divisions and state/federal agencies to acquire necessary legal documentation to register, amend or release records. •Provide written and oral responses to inquiries concerning legal requirements for document submission, documentation, and filing deadlines. •Provide instruction on the use of proprietary software to those given access to enter and certify legally required information for the purpose of officially registering a birth or death record. •Serve as liaison to other public health, social service, and identity programs. •Conduct User Acceptance testing of new software; prepare and write technical documents, e.g., user guides, system guide and policy manuals. •Conduct medical record/chart audits for quality assurance of initial data submissions and as documentary evidence for the purpose of record modification. •Serve as technical liaison on design, implementation and trouble-shooting of various electronic systems. •Assist in the development and deployment of online-training, webinars and distance learning. •Develop and implement trainings to enhance critical thinking, promote task completion, and correct poor performance of staff. •Supervise and lead to establish a work environment that fosters fair, consistent, and impartial application of law and policy to all customers. •Maintain organized case files for audits and special reports. •Other duties as assigned. Knowledge, Skills, and Abilities Level I required at this level include knowledge of office practices; of record management; of business arithmetic; and business communication. Ability is required to establish and maintain effective working relationships; to read and comprehend various laws, rules, policies and procedures; and to communicate effectively, both orally and in writing. Physical Demands and Work Environment •Office Environment •Computer based •Contact with public •Sitting for long period of time •Able to lift 15 pounds. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Under the direction of the State Registrar of Vital Records, the Vital Records Specialist assists the public and data providers in registering confidential events, amending the facts of those events, and obtaining copies of official state birth and death certificates and other associated records. LEVEL DESCRIPTORS The Vital Records Specialist job family consists of four levels which are distinguished based on the complexity of the work assigned, the level of expertise required to perform specific job assignments, and the responsibility assigned for the supervision of others. Level I: This is the basic level of this job family where employees learn the intricacies of the laws and policies governing the registration, issuance, security, confidentiality of birth and death records, in order to gain an understanding on the efficient use of the complex data systems used to search, issue, amend, replace, and track records, build skills in providing services and assistance to a diverse set of clients and customers. In this role, they will review and evaluate complex legal documents. Assigned tasks involve responding to routine services including requests for records and information submitted by mail, walk-in, internet and telephone customers. MINIMUM QUALIFICATIONS Level I: Education and Experience requirements at this level consist of an associate's degree and one year as a customer service representative or maintaining confidential records in an office environment; or an equivalent combination of education and experience, substituting one year of the qualifying experience for each 30 semester hours of the required education. NOTE: No substitution for the required experience. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 10/26/2021 11:59:00 PM
City of Palmdale, CA
Palmdale, California, United States
DESCRIPTION Under general supervision, the Records Specialist performs a wide variety of specialized duties in the administration and implementation of the Citywide Records Management Program in accordance with legal requirements and records management policies and procedures. This position assists with the maintenance, updates, and enforcement of the Citywide records management policies, retention schedule, imaging procedures, record audits, record retrieval and disposal activities. Acts as liaison between user departments and the Records Management section, including assisting with the training other departmental staff on records management; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Deputy City Clerk; and may receive technical and/or functional supervision from higher-level support, professional or management staff. May exercise technical and/or functional supervision over lower level support staff. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Performs a full range of responsible, specialized, technical, and confidential office administrative and advanced clerical support functions of a specialized nature in support of the City Clerk's Department. Assists in organizing and administering the Citywide Records Management Program; completes special projects as assigned; serves as a liaison between the City Clerk's Department, City staff and the general public. Performs a full range of responsible, specialized, technical, and confidential office administrative and advanced clerical support functions of a specialized nature in support of the City Clerk's Department. Manages Citywide off-site records storage systems, including records filing and retrieval, and assisting with internal and offsite audits for legal retention requirements. Working with the Records Management Supervisor, performs administrative functions related to imaging system software including assisting with installations, adding new users, assigning rights to folders; meets with City staff to define retrieval needs and parameters; assists and trains users in the imaging system; prepares documents for scanning, index documents, and OCR permanent departmental documents. May act as the Administrator in EVOLVE, and assist with assigning passwords to City staff. Prepares documents for imaging and permanent storage, purges and boxes files for transfer or destruction; assists with the administration of the citywide destruction of records in accordance with the records retention schedule including the preparation of Resolutions of Destruction; works with all departments in the purging of files and coordination of the timely destruction of records; assists with the annual citywide records purge. Performs administrative functions related to imaging system software including installing, adding new users, assigning rights to folders, and password modifications; meets with City staff to define retrieval needs and parameters; assists and trains users in the imaging system; prepares documents for scanning, index documents, and OCR permanent departmental documents. Research records requests from staff and public; orders and retrieves boxes containing files from storage; reviews case files with outside customers. Assists in implementing records and information management policies and procedures; assists users in the development of automated records management applications. Perform related duties, as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Three years of responsible administrative clerical or technical administrative experience that includes one year of experience in a City Clerk's office. High school diploma, G.E.D. or equivalent MINIMUM QUALIFICATIONS Knowledge of: Operations, services, and activities of a records management program. Records management principles, practices, methods, and techniques. General functions of a municipal government and their associated record keeping requirements. Procedures and legal requirements necessary to maintain, archive, preserve, and protect municipal records. Principles, practices, and procedures of automated and manual records management, retrieval, and storage including micrographics, electronic imaging, automated information retrieval systems, and computer systems related to maintaining municipal records. Ability to: • Learn the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. • Learn to correctly interpret and apply general administrative and departmental policies and procedures. • Learn to apply applicable federal, state, and local laws, codes, and regulations. • Operate office equipment including computers and supporting word processing, spreadsheet, database applications, and specialized programs related to records management. • Learn and effectively utilize various software applications. • Learn and apply new information and skills. • Type or enter data at a speed necessary for successful job performance. • Establish and maintain a variety of files and records. • Prepare routine correspondence and memoranda. • Accurately count, record, and balance assigned transactions. • Perform routine mathematical calculations. • Respond tactfully, clearly, concisely, and appropriately to inquiries from other City staff, the general public, and outside agencies. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone and in person. • Plan and organize work to meet changing priorities and deadlines. • Understand and carry out oral and written directions. • Establish and maintain effective working relationships with those contacted in the course of work. Closing Date/Time: 10/25/2021 1:00 PM Pacific
Oct 12, 2021
Full Time
DESCRIPTION Under general supervision, the Records Specialist performs a wide variety of specialized duties in the administration and implementation of the Citywide Records Management Program in accordance with legal requirements and records management policies and procedures. This position assists with the maintenance, updates, and enforcement of the Citywide records management policies, retention schedule, imaging procedures, record audits, record retrieval and disposal activities. Acts as liaison between user departments and the Records Management section, including assisting with the training other departmental staff on records management; and performs related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the Deputy City Clerk; and may receive technical and/or functional supervision from higher-level support, professional or management staff. May exercise technical and/or functional supervision over lower level support staff. EXAMPLES OF ESSENTIAL DUTIES Essential and other important responsibilities and duties may include, but are not limited to, the following: Performs a full range of responsible, specialized, technical, and confidential office administrative and advanced clerical support functions of a specialized nature in support of the City Clerk's Department. Assists in organizing and administering the Citywide Records Management Program; completes special projects as assigned; serves as a liaison between the City Clerk's Department, City staff and the general public. Performs a full range of responsible, specialized, technical, and confidential office administrative and advanced clerical support functions of a specialized nature in support of the City Clerk's Department. Manages Citywide off-site records storage systems, including records filing and retrieval, and assisting with internal and offsite audits for legal retention requirements. Working with the Records Management Supervisor, performs administrative functions related to imaging system software including assisting with installations, adding new users, assigning rights to folders; meets with City staff to define retrieval needs and parameters; assists and trains users in the imaging system; prepares documents for scanning, index documents, and OCR permanent departmental documents. May act as the Administrator in EVOLVE, and assist with assigning passwords to City staff. Prepares documents for imaging and permanent storage, purges and boxes files for transfer or destruction; assists with the administration of the citywide destruction of records in accordance with the records retention schedule including the preparation of Resolutions of Destruction; works with all departments in the purging of files and coordination of the timely destruction of records; assists with the annual citywide records purge. Performs administrative functions related to imaging system software including installing, adding new users, assigning rights to folders, and password modifications; meets with City staff to define retrieval needs and parameters; assists and trains users in the imaging system; prepares documents for scanning, index documents, and OCR permanent departmental documents. Research records requests from staff and public; orders and retrieves boxes containing files from storage; reviews case files with outside customers. Assists in implementing records and information management policies and procedures; assists users in the development of automated records management applications. Perform related duties, as assigned. EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Three years of responsible administrative clerical or technical administrative experience that includes one year of experience in a City Clerk's office. High school diploma, G.E.D. or equivalent MINIMUM QUALIFICATIONS Knowledge of: Operations, services, and activities of a records management program. Records management principles, practices, methods, and techniques. General functions of a municipal government and their associated record keeping requirements. Procedures and legal requirements necessary to maintain, archive, preserve, and protect municipal records. Principles, practices, and procedures of automated and manual records management, retrieval, and storage including micrographics, electronic imaging, automated information retrieval systems, and computer systems related to maintaining municipal records. Ability to: • Learn the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. • Learn to correctly interpret and apply general administrative and departmental policies and procedures. • Learn to apply applicable federal, state, and local laws, codes, and regulations. • Operate office equipment including computers and supporting word processing, spreadsheet, database applications, and specialized programs related to records management. • Learn and effectively utilize various software applications. • Learn and apply new information and skills. • Type or enter data at a speed necessary for successful job performance. • Establish and maintain a variety of files and records. • Prepare routine correspondence and memoranda. • Accurately count, record, and balance assigned transactions. • Perform routine mathematical calculations. • Respond tactfully, clearly, concisely, and appropriately to inquiries from other City staff, the general public, and outside agencies. • Work under steady pressure with frequent interruptions and a high degree of public contact by phone and in person. • Plan and organize work to meet changing priorities and deadlines. • Understand and carry out oral and written directions. • Establish and maintain effective working relationships with those contacted in the course of work. Closing Date/Time: 10/25/2021 1:00 PM Pacific
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Description: Position Summary Enrollment Services is comprised of Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State, Specialized and International Recruitment, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regards to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through the determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy. The Office of the Registrar has four managers, two assistant directors, and 34 staff of varying classifications across four distinct units. The Academic Records & Evaluation unit is charged with ensuring the integrity of the academic record. It works in collaboration with other SDSU offices to ensure compliance with federal, state, CSU system, and SDSU campus policies and regulations regarding transfer credit evaluation, residency for tuition purposes, as well as enrollment and degree processing and reporting. Under the general direction of the Registrar, the Associate Registrar, Academic Records & Evaluations manages, supervises, and coordinates the staff within the Academic Records & Evaluations Unit of the Office of the Registrar. The Associate Registrar is responsible for ensuring that the Office of the Registrar maintains compliance with federal, state, and CSU regulations through continuous staff training and development within their unit. The incumbent is expected to serve as an office and campus resource by delivering information in an efficient, timely way that is personal and supportive to the campus community. The Associate Registrar, Academic Records & Evaluations has primary oversight over graduation evaluation, transfer student admission eligibility and evaluation, continuing student evaluations, timely identification of unknown courses, and data-driven strategic interventions to support timely student graduation. The incumbent is responsible for collaborating with department leadership and campus IT to propose, develop, and test technical application enhancements in support of enrollment management strategies and new approaches to serve the changing needs of the University in order to continuously improve the level and quality of services provided. Additional responsibilities include: collaboration with managers and staff to assign work priorities and direct workflows; interpret policies; develop procedures; analyze processes; communicate with staff, campus representatives, and community members; recruit, select and train new staff; evaluate staff performance, counsel and apply corrective action; and collaborate with Registrar, department and campus management to develop and implement programs. For more information regarding the Office of the Registrar, click here . This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Candidate Qualifications Bachelor's degree or equivalent training and applied experience Minimum of five years progressive experience within an Office of the Registrar or other enrollment services office which includes knowledge and skills in interpreting and applying state statutes, university policies, and applicable rules and regulations related to student advising, evaluation of student records, and conferral of Bachelor's degrees Minimum of three years progressive management or lead experience within the Office of the Registrar or other related office (e.g. advising or evaluations) in a university setting Thorough understanding of the 1974 Family Educational Rights to Privacy Act (FERPA) in terms of releasing information on students Preferred Qualifications Working knowledge of Title 5, California Code of Regulations and CSU Executive Orders, SDSU and CSU academic and administrative regulations and policies Professional experience working within a collective bargaining environment Experience working with SIMR and/or PeopleSoft student information system Knowledge of Hyland and CollegeSource software Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 14 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent SDSU COVID-19 Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 26, 2021. To receive full consideration, apply by October 25, 2021. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Casie Martinez at 619-594-3953 or cmartinez12@sdsu.edu. Closing Date/Time: Open until filled
Oct 12, 2021
Full Time
Description: Position Summary Enrollment Services is comprised of Undergraduate and Graduate Admissions, Office of the Registrar, Prospective Student Services, Out of State, Specialized and International Recruitment, and Enrollment Services Communications. Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. The primary function of the Office of the Registrar is to represent enrollment management programs and provide enrollment services to various constituents across the university in regards to the student academic record, academic class scheduling, and student advising tools. The Office of the Registrar provides service to the students through the determination of eligibility for admission to the University, evaluation of academic records to determine the status of completion of degree requirements, assistance with course registration, and advising on the academic record in relation to transfer credit or CSU/SDSU policy. The Office of the Registrar has four managers, two assistant directors, and 34 staff of varying classifications across four distinct units. The Academic Records & Evaluation unit is charged with ensuring the integrity of the academic record. It works in collaboration with other SDSU offices to ensure compliance with federal, state, CSU system, and SDSU campus policies and regulations regarding transfer credit evaluation, residency for tuition purposes, as well as enrollment and degree processing and reporting. Under the general direction of the Registrar, the Associate Registrar, Academic Records & Evaluations manages, supervises, and coordinates the staff within the Academic Records & Evaluations Unit of the Office of the Registrar. The Associate Registrar is responsible for ensuring that the Office of the Registrar maintains compliance with federal, state, and CSU regulations through continuous staff training and development within their unit. The incumbent is expected to serve as an office and campus resource by delivering information in an efficient, timely way that is personal and supportive to the campus community. The Associate Registrar, Academic Records & Evaluations has primary oversight over graduation evaluation, transfer student admission eligibility and evaluation, continuing student evaluations, timely identification of unknown courses, and data-driven strategic interventions to support timely student graduation. The incumbent is responsible for collaborating with department leadership and campus IT to propose, develop, and test technical application enhancements in support of enrollment management strategies and new approaches to serve the changing needs of the University in order to continuously improve the level and quality of services provided. Additional responsibilities include: collaboration with managers and staff to assign work priorities and direct workflows; interpret policies; develop procedures; analyze processes; communicate with staff, campus representatives, and community members; recruit, select and train new staff; evaluate staff performance, counsel and apply corrective action; and collaborate with Registrar, department and campus management to develop and implement programs. For more information regarding the Office of the Registrar, click here . This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Candidate Qualifications Bachelor's degree or equivalent training and applied experience Minimum of five years progressive experience within an Office of the Registrar or other enrollment services office which includes knowledge and skills in interpreting and applying state statutes, university policies, and applicable rules and regulations related to student advising, evaluation of student records, and conferral of Bachelor's degrees Minimum of three years progressive management or lead experience within the Office of the Registrar or other related office (e.g. advising or evaluations) in a university setting Thorough understanding of the 1974 Family Educational Rights to Privacy Act (FERPA) in terms of releasing information on students Preferred Qualifications Working knowledge of Title 5, California Code of Regulations and CSU Executive Orders, SDSU and CSU academic and administrative regulations and policies Professional experience working within a collective bargaining environment Experience working with SIMR and/or PeopleSoft student information system Knowledge of Hyland and CollegeSource software Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 14 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent SDSU COVID-19 Vaccine Policy In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on October 26, 2021. To receive full consideration, apply by October 25, 2021. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act . A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. Applicants with disabilities and applicants who require assistance completing an application may contact Casie Martinez at 619-594-3953 or cmartinez12@sdsu.edu. Closing Date/Time: Open until filled
University Medical Center of Southern Nevada
Las Vegas, Nevada, United States
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. Position Summary: Oversees the daily operations and delivery of coding and coding compliance services. Duties include staff supervision, quality assurance, scheduling, monitoring work flow and preparing productivity reports. Job Requirement Education/Experience: Equivalent to a Associates Degree in health information management, medical records administration, health services administration, health sciences, or a related field and four (4) years of coding experience and two (2) years experience as a supervisor. Licensing/Certification Requirements: Certified Coding Specialist (CCS); or Registered Health Information Technician (RHIT); or Registered Health Information Administrator (RHIA); or Certified Professional Coder (CPC); or Certified Coding Specialist - Physician based (CCS-P) certification. Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Coding principles and guidelines including, but not limited to ICD-10-CM/PCS, CPT/E&M, and HCPCS. Federal, state and county laws and regulations governing coding and abstracting medical records; modern theories, principles and practices of effective supervision; budget principles and practices; principles of information management including principles of confidentiality and other patient rights; data collection and analysis techniques; personal computers and associate software applications; revenue cycle workflows including, but not limited to charges/charge master, code edits, auditing, denials management, and documentation improvement; department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Effectively supervising assigned staff; facilitating resolution of conflicts among staff, training staff; applying budget principles and practices; identifying and implementing performance standards; problem solving; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; organizing and prioritizing among conflicting priorities; applying team building concepts; facilitating groups; performing statistical analysis; organizing and prioritizing among conflicting priorities; applying team building concepts; facilitating groups; performing statistical analysis; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for extended periods of time; vision to read printed materials and a VDT screen, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. Closing Date/Time: Continuous
Sep 29, 2021
Full Time
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THIS POSITION MAY CLOSE WITHOUT NOTICE ONCE A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED. Position Summary: Oversees the daily operations and delivery of coding and coding compliance services. Duties include staff supervision, quality assurance, scheduling, monitoring work flow and preparing productivity reports. Job Requirement Education/Experience: Equivalent to a Associates Degree in health information management, medical records administration, health services administration, health sciences, or a related field and four (4) years of coding experience and two (2) years experience as a supervisor. Licensing/Certification Requirements: Certified Coding Specialist (CCS); or Registered Health Information Technician (RHIT); or Registered Health Information Administrator (RHIA); or Certified Professional Coder (CPC); or Certified Coding Specialist - Physician based (CCS-P) certification. Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Coding principles and guidelines including, but not limited to ICD-10-CM/PCS, CPT/E&M, and HCPCS. Federal, state and county laws and regulations governing coding and abstracting medical records; modern theories, principles and practices of effective supervision; budget principles and practices; principles of information management including principles of confidentiality and other patient rights; data collection and analysis techniques; personal computers and associate software applications; revenue cycle workflows including, but not limited to charges/charge master, code edits, auditing, denials management, and documentation improvement; department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Effectively supervising assigned staff; facilitating resolution of conflicts among staff, training staff; applying budget principles and practices; identifying and implementing performance standards; problem solving; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; organizing and prioritizing among conflicting priorities; applying team building concepts; facilitating groups; performing statistical analysis; organizing and prioritizing among conflicting priorities; applying team building concepts; facilitating groups; performing statistical analysis; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated and maintain concentration for extended periods of time; vision to read printed materials and a VDT screen, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. Closing Date/Time: Continuous
Primary Duties Minimum Starting Salary: $16.00/hr Maintains the official inventory of the institution's collection. Coordinates the institution's centralized record of animal births, deaths, acquisitions and transfers and behavior, usually on computer and utilizing relevant animal databases. Coordinate animal transactions with other institutions, carriers and appropriate regulatory bodies. Provides information regarding animal breeding, ancestry, diet, behavior and training for internal and external research and other purposes. Under basic supervision, performs variety of tasks related to the maintenance of the animal collection inventory, records, and shipments. Responsible for inventory, shipments, communications, and request from studbooks, keepers, and others. Assist in the management of animal records, ensures maintenance and quality of animal records for use in management and development of husbandry and breeding programs, preparation for scientific publications, provision of data cooperative ventures at the regional and international levels. The Registrar collaborates with Supervisory staff. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Record daily transactions including births, deaths, and behavioral, reproductive, and medical notes; report these to the Deputy Director, General Curator and Supervisory Staff and enters this data on ISIS/ARKS/ZIMS. Provide a complete inventory and record of all animal actions upon request. Maintains permits, animal inventory management; files reports to AZA, Federal, State and local agencies as assigned. Review record keeping and transaction procedures, recommend changes, and implement to improve standards of management. Maintain and organize the archive system of historical logs and records and assure their security. Compose loans as directed by the Deputy Director, General Curator and Supervisory Staff and monitors the status of incoming and outgoing loans. Maintain files of all documents related to animal transactions (loan agreements, contracts, etc.) Assist in publishing an annual inventory using ARKS format and periodically consult with staff to develop more useful formats. Direct document preparation, logistics planning and scheduling for animal shipments. Procure and maintain required Federal, State and Local permits necessary for the maintenance and transport of wildlife in accordance with regulations. Serve as liaison between the Zoo and outside organizations/institutions (including ISIS), as well as other departments within the Zoo. Assist in monitoring the Zoo's participation in Species Survival Plans by maintaining SSP correspondence. Provide statistical analysis and reports for various departments regarding the animal collection. Provide Zoo data for studbook reports, questionnaires, surveys, and SSP updates (or direct to appropriate staff members). Provides a variety of technical support and administrative duties the department; makes appropriate decisions based on work experience and training; duties may vary according to job assignment and individual skills. Exercise initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information. Manages assigned special projects for department programs and functions; researches and compiles a variety of informational material from external and internal sources into narrative and statistical reports. Answers questions where judgment, knowledge and interpretation of City policies, procedures and regulations are necessary; responds independently to inquiries and resolves problems and customer service inquiries within scope of authority. Maintains department files; research files and computer databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems. Performs other related and assigned duties as required. Qualifications Required: High School Diploma or GED equivalent. Two years of experience in animal care or records management experience. Preferred: Experience using any of the following animal records software: ISIS, ZIMS, ARKS, REGASP, and SPARKS A valid Texas Driver's License. Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. EEO Statement The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all. Closing Date/Time:
Sep 29, 2021
Full Time
Primary Duties Minimum Starting Salary: $16.00/hr Maintains the official inventory of the institution's collection. Coordinates the institution's centralized record of animal births, deaths, acquisitions and transfers and behavior, usually on computer and utilizing relevant animal databases. Coordinate animal transactions with other institutions, carriers and appropriate regulatory bodies. Provides information regarding animal breeding, ancestry, diet, behavior and training for internal and external research and other purposes. Under basic supervision, performs variety of tasks related to the maintenance of the animal collection inventory, records, and shipments. Responsible for inventory, shipments, communications, and request from studbooks, keepers, and others. Assist in the management of animal records, ensures maintenance and quality of animal records for use in management and development of husbandry and breeding programs, preparation for scientific publications, provision of data cooperative ventures at the regional and international levels. The Registrar collaborates with Supervisory staff. Essential Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Record daily transactions including births, deaths, and behavioral, reproductive, and medical notes; report these to the Deputy Director, General Curator and Supervisory Staff and enters this data on ISIS/ARKS/ZIMS. Provide a complete inventory and record of all animal actions upon request. Maintains permits, animal inventory management; files reports to AZA, Federal, State and local agencies as assigned. Review record keeping and transaction procedures, recommend changes, and implement to improve standards of management. Maintain and organize the archive system of historical logs and records and assure their security. Compose loans as directed by the Deputy Director, General Curator and Supervisory Staff and monitors the status of incoming and outgoing loans. Maintain files of all documents related to animal transactions (loan agreements, contracts, etc.) Assist in publishing an annual inventory using ARKS format and periodically consult with staff to develop more useful formats. Direct document preparation, logistics planning and scheduling for animal shipments. Procure and maintain required Federal, State and Local permits necessary for the maintenance and transport of wildlife in accordance with regulations. Serve as liaison between the Zoo and outside organizations/institutions (including ISIS), as well as other departments within the Zoo. Assist in monitoring the Zoo's participation in Species Survival Plans by maintaining SSP correspondence. Provide statistical analysis and reports for various departments regarding the animal collection. Provide Zoo data for studbook reports, questionnaires, surveys, and SSP updates (or direct to appropriate staff members). Provides a variety of technical support and administrative duties the department; makes appropriate decisions based on work experience and training; duties may vary according to job assignment and individual skills. Exercise initiative and independent judgment in performing duties; applies judgment to resolving problems, analyzing data, and making decisions; tracks department issues and assures the effective communication of operational information. Manages assigned special projects for department programs and functions; researches and compiles a variety of informational material from external and internal sources into narrative and statistical reports. Answers questions where judgment, knowledge and interpretation of City policies, procedures and regulations are necessary; responds independently to inquiries and resolves problems and customer service inquiries within scope of authority. Maintains department files; research files and computer databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems. Performs other related and assigned duties as required. Qualifications Required: High School Diploma or GED equivalent. Two years of experience in animal care or records management experience. Preferred: Experience using any of the following animal records software: ISIS, ZIMS, ARKS, REGASP, and SPARKS A valid Texas Driver's License. Physical Demands Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. EEO Statement The City of Waco is an Equal Opportunity Employer and is committed to providing fair and equal treatment of all applicants for employment without regard to race, gender, color, religion, national origin, age, disability, sexual orientation, or gender identity. We value diversity and are committed to creating an inclusive environment for all. Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Description: Position Information This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Conditions of Employment Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information Review of applications will begin August 16, 2021, and the position will remain Open until Filled. Salary is commensurate with experience. Major Duties Under the general direction of the Registrar, this position provides leadership to and management of the activities of Student Record, Registration, Imaging, Evaluation, Degree Audit/Transfer Credit, and Articulation units within the Registrar's Office. The responsibilities include oversight and management of student records, registration technology, grading processes, transcript and enrollment verification requests. The incumbent will oversee the completion of graduation checks, graduation clearance, and transfer credit reports using the functionalities in the Academic Advisement module in PeopleSoft. The incumbent ensures that academic requirements encoded in Peoplesoft correctly reflect University requirements and transfer credit equivalencies reflect established articulation agreements. The incumbent may be appointed a committee member or task force to represent the department on matters related to degree requirements, graduation, or other related University projects and initiatives. This position serves as primary contact with various units such as Admissions, Financial Aid, Student Financial Services, Orientation, Testing office, and academic departments. Qualifications Required Education: Bachelor's degree from a four-year College or University. Required Experience: Five (5) years of responsible, related professional experience including or supplemented by two years of progressively supervisory and/or management experience. Proficient in the use of on-line student information systems. Required Knowledge, Skills, and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: plan, organize and work independently; ability to analyze administrative, organizational and personnel management problems to reach practical and logical conclusions and to put effective changes into practice; ability to establish management goals and follow through on their implementation; ability to respond positively to changing or challenging situations; ability to develop and maintain effective, cooperative and harmonious working relationships in circumstances which may involve the denial of requests or the necessity to persuade others to accept a different point of view. Required Certification: Valid Driver's License Preferred Education: Master's degree in a related field such as Student Personnel, Higher Education Administration or Personnel Management or Public Administration are highly desirable. Responsibilities 40% - Management of the day-to-day operations of the Registrar's Office including providing leadership to the Records and Registration, Graduation, Evaluation, Degree Audit/Transfer Credit, Articulation, Certification and Customer Service units. Plans and evaluates processes related to registration, graduation evaluation and records maintenance. Hire, train, develop, evaluate performance of staff members. Ensure that students receive timely, accurate information and excellent customer service when registering for classes, obtaining academic transcripts and graduation processing. The Associate Registrar is accountable for the security, integrity, and confidentiality of student's academic record. Provide leadership and skills to achieve the goals sent by the department, cluster, division of Student Affairs, and the campus. 20% - Responsible for administration of policies outlined in the University catalog, federal, state, and system-wide regulations such as Title 5, FERPA, Chancellor's Office executive orders, and presidential memorandums. The Associate Registrar also provided expertise to campus, state, or federal policies when needed. Works in consultation with the Registrar to develop office policies and procedures. Develop and revise office procedures and business process guides utilized by staff. Develops training materials and conducts one-on-one and group training sessions for the Registrar's Office staff and the campus community. Notifies the staff regarding policy and procedural changes. Monitors and reviews all processes and registration functions to ensure that data is processed correctly and desired results are achieved; Analyzes current business processes and recommends data and process enhancements. This position also independently runs complex processes, including enrollment appointments, holds, disqualification, remediation, wait-listing, repeat checking, remediation updates, etc 10% - Research and resolve complex student problems which may include collaboration with other offices such as Financial Aid, Cashier's Office, Student Financial Services, and the University Advisement Center. Work collaboratively with the SA analysts and the IT staff to identify and resolve system issues and problems and to develop and implement system modifications. 5% - Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: Open until filled
Sep 28, 2021
Full Time
Description: Position Information This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Conditions of Employment Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Application Deadline & Salary Information Review of applications will begin August 16, 2021, and the position will remain Open until Filled. Salary is commensurate with experience. Major Duties Under the general direction of the Registrar, this position provides leadership to and management of the activities of Student Record, Registration, Imaging, Evaluation, Degree Audit/Transfer Credit, and Articulation units within the Registrar's Office. The responsibilities include oversight and management of student records, registration technology, grading processes, transcript and enrollment verification requests. The incumbent will oversee the completion of graduation checks, graduation clearance, and transfer credit reports using the functionalities in the Academic Advisement module in PeopleSoft. The incumbent ensures that academic requirements encoded in Peoplesoft correctly reflect University requirements and transfer credit equivalencies reflect established articulation agreements. The incumbent may be appointed a committee member or task force to represent the department on matters related to degree requirements, graduation, or other related University projects and initiatives. This position serves as primary contact with various units such as Admissions, Financial Aid, Student Financial Services, Orientation, Testing office, and academic departments. Qualifications Required Education: Bachelor's degree from a four-year College or University. Required Experience: Five (5) years of responsible, related professional experience including or supplemented by two years of progressively supervisory and/or management experience. Proficient in the use of on-line student information systems. Required Knowledge, Skills, and Abilities: Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to: plan, organize and work independently; ability to analyze administrative, organizational and personnel management problems to reach practical and logical conclusions and to put effective changes into practice; ability to establish management goals and follow through on their implementation; ability to respond positively to changing or challenging situations; ability to develop and maintain effective, cooperative and harmonious working relationships in circumstances which may involve the denial of requests or the necessity to persuade others to accept a different point of view. Required Certification: Valid Driver's License Preferred Education: Master's degree in a related field such as Student Personnel, Higher Education Administration or Personnel Management or Public Administration are highly desirable. Responsibilities 40% - Management of the day-to-day operations of the Registrar's Office including providing leadership to the Records and Registration, Graduation, Evaluation, Degree Audit/Transfer Credit, Articulation, Certification and Customer Service units. Plans and evaluates processes related to registration, graduation evaluation and records maintenance. Hire, train, develop, evaluate performance of staff members. Ensure that students receive timely, accurate information and excellent customer service when registering for classes, obtaining academic transcripts and graduation processing. The Associate Registrar is accountable for the security, integrity, and confidentiality of student's academic record. Provide leadership and skills to achieve the goals sent by the department, cluster, division of Student Affairs, and the campus. 20% - Responsible for administration of policies outlined in the University catalog, federal, state, and system-wide regulations such as Title 5, FERPA, Chancellor's Office executive orders, and presidential memorandums. The Associate Registrar also provided expertise to campus, state, or federal policies when needed. Works in consultation with the Registrar to develop office policies and procedures. Develop and revise office procedures and business process guides utilized by staff. Develops training materials and conducts one-on-one and group training sessions for the Registrar's Office staff and the campus community. Notifies the staff regarding policy and procedural changes. Monitors and reviews all processes and registration functions to ensure that data is processed correctly and desired results are achieved; Analyzes current business processes and recommends data and process enhancements. This position also independently runs complex processes, including enrollment appointments, holds, disqualification, remediation, wait-listing, repeat checking, remediation updates, etc 10% - Research and resolve complex student problems which may include collaboration with other offices such as Financial Aid, Cashier's Office, Student Financial Services, and the University Advisement Center. Work collaboratively with the SA analysts and the IT staff to identify and resolve system issues and problems and to develop and implement system modifications. 5% - Other duties as assigned. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9 Closing Date/Time: Open until filled
The County of Colusa is recruiting for an Assessment Technician I/II who can skillfully perform daily operations to process, update, balance and maintain the assessment roll; receive and analyze recorded documents including deeds and affidavits relating to real property transactions and determine categories of action for the assessment rolls; and to provide responsible staff assistance for the Assessor’s Office. There are currently two positions available.
Sep 28, 2021
Full Time
The County of Colusa is recruiting for an Assessment Technician I/II who can skillfully perform daily operations to process, update, balance and maintain the assessment roll; receive and analyze recorded documents including deeds and affidavits relating to real property transactions and determine categories of action for the assessment rolls; and to provide responsible staff assistance for the Assessor’s Office. There are currently two positions available.
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Enrollment Management RESPONSIBILITIES & DUTIES: The Registrar is responsible for instituting best practices with respect to all of the University's registrar functions and developing strategies to ensure the University is prepared to meet the goals of our institutional strategic plan. The Registrar will also represent the University to the broader registrar community at the regional, statewide and national levels. This position is responsible for establishing strategy and the management and coordination of daily operations in the Registrar Office in order to ensure regulatory compliance, maintenance and protection of student records, oversight of student information systems. The Registrar provides leadership to develop and maintain effective relationships with other functional departments including but not limited to Enrollment Management areas, Student Services areas and academic programs. The Registrar coordinates with campus departments to ensure that policies and procedures are followed in order to provide the highest levels of academic and student record integrity and quality customer service. Identifies and implements the enhancements of the administrative student records and advising systems to meet the needs of students, faculty and staff. Plans and evaluates the University's processing of student registrations & records, transfer credit evaluations, articulation, university catalog, graduation audits, and academic scheduling with an eye on eliminating student barriers. The position serves as the primary resource for the development and coordination of academic procedures and process in support of student success initiatives. This position is the key advocate for the needs of students, academic departments, and academic advisors and provides leadership in the improvement of services and system functionality in support of those needs. Establish and manage strategic direction of the Registrar Office. Provide oversight of the implementation and quality assurance of key processes housed in the Registrar Office. Oversees the hiring, training and supervises Registrar staff, giving regular feedback and support for staff development. Provides direction, support and supervision of Registrar operations and responsibilities at the campus. Ensures that the campus adheres to all state and federal guidelines with regards to the maintenance, storage and retention of student records. Provides leadership and training to other campus departments on record management and FERPA policies and procedures and system updates as needed. Provides official transcripts and education records to students and institutional departments in accordance with university policies and procedures. Manages office budget for the office in alignment with the University strategic plan and budgeting processes. Manages degree audit and conferral processes including diploma and certificate processing. Ensures the accuracy and security of student academic records by developing procedures for maintaining records in accordance with FERPA, University policies and standards records management practices. Represents the area and university on various university committees and California State University (CSU) systemwide committees. Serves as the FERPA Compliance Officer, providing regulatory information to State and Federal agencies as necessary. Provide reports for internal and external constituents including federal enrollment reporting, program Reviews, Gainful Employment and IPEDS. Owns and maintains internal audit and compliance for the office and contributes to crossfunctional and external audits. In addition, this position supports the Assistant Vice President of Enrollment Management in the management of special projects and campus partners relations. REQUIREMENTS OF POSITION: Master's degree from a regionally accredited university is required. At minimum five plus years' experience in student records management and regulatory compliance. Experience leading a registrar's office. Experience creating and implementing student-centered systems to meet student and institutional needs. Strong analytical and critical thinking skills. Experience in program and course management/degree audit, student information systems, workflow management, imaging, and document processing. Experience in collecting, analyzing, and interpreting data in order to solve problems and/or trouble shoot potential issues. Excellent customer service and communication skills. Ability to develop, interpret and apply academic and administrative policy, procedures and rules. Thorough knowledge of student information systems and processes especially the student records and advising functionality in both PeopleSoft and e-advising systems such as EAB. Ability to perform complex data analysis based on graduation, registration and enrollment trends. Ability to manage and lead staff to complete complex projects using knowledge of student system technology, project management methodology and tools, strategic planning, and workload management. Ability to develop project management plans and direct multiple simultaneous projects of a diverse nature. Ability to negotiate and broker effectively with peers, faculty, students and subordinates. Ability to partner and collaborate with ethnically and culturally diverse communities. Ability to effectively manage a large team including the training, motivation and retention of talented staff. Understanding and experience or education in the use of technology in the accomplishment of project objectives. Knowledge of FERPA, financial aid and it's relation to student records processing, and accreditation standards and regulations. Knowledge of academic and business workings of a higher education institution, specifically the California State University. Knowledge of theory of student involvement, student services, and retention. Knowledge of management principles and practices. Skill in verbal and written communication. Ability to strategically guide operations of the office in a complex institution. Ability to problem- solve, handle multiple projects and deadlines and institute corrective measures in resolving conflicts and problems that lead to attrition. Ability to effectively present information in appropriate level of detail relative to audience. Ability to collaborate effectively with others. Knowledge of Microsoft Office products and Student Information Systems (e.g. PeopleSoft). Ability to build and motivate a team. Ability to manage resources (human and otherwise) to create efficiencies and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $8,000 - $9,108 Closing Date/Time: Open until filled
Sep 28, 2021
Full Time
Description: Enrollment Management RESPONSIBILITIES & DUTIES: The Registrar is responsible for instituting best practices with respect to all of the University's registrar functions and developing strategies to ensure the University is prepared to meet the goals of our institutional strategic plan. The Registrar will also represent the University to the broader registrar community at the regional, statewide and national levels. This position is responsible for establishing strategy and the management and coordination of daily operations in the Registrar Office in order to ensure regulatory compliance, maintenance and protection of student records, oversight of student information systems. The Registrar provides leadership to develop and maintain effective relationships with other functional departments including but not limited to Enrollment Management areas, Student Services areas and academic programs. The Registrar coordinates with campus departments to ensure that policies and procedures are followed in order to provide the highest levels of academic and student record integrity and quality customer service. Identifies and implements the enhancements of the administrative student records and advising systems to meet the needs of students, faculty and staff. Plans and evaluates the University's processing of student registrations & records, transfer credit evaluations, articulation, university catalog, graduation audits, and academic scheduling with an eye on eliminating student barriers. The position serves as the primary resource for the development and coordination of academic procedures and process in support of student success initiatives. This position is the key advocate for the needs of students, academic departments, and academic advisors and provides leadership in the improvement of services and system functionality in support of those needs. Establish and manage strategic direction of the Registrar Office. Provide oversight of the implementation and quality assurance of key processes housed in the Registrar Office. Oversees the hiring, training and supervises Registrar staff, giving regular feedback and support for staff development. Provides direction, support and supervision of Registrar operations and responsibilities at the campus. Ensures that the campus adheres to all state and federal guidelines with regards to the maintenance, storage and retention of student records. Provides leadership and training to other campus departments on record management and FERPA policies and procedures and system updates as needed. Provides official transcripts and education records to students and institutional departments in accordance with university policies and procedures. Manages office budget for the office in alignment with the University strategic plan and budgeting processes. Manages degree audit and conferral processes including diploma and certificate processing. Ensures the accuracy and security of student academic records by developing procedures for maintaining records in accordance with FERPA, University policies and standards records management practices. Represents the area and university on various university committees and California State University (CSU) systemwide committees. Serves as the FERPA Compliance Officer, providing regulatory information to State and Federal agencies as necessary. Provide reports for internal and external constituents including federal enrollment reporting, program Reviews, Gainful Employment and IPEDS. Owns and maintains internal audit and compliance for the office and contributes to crossfunctional and external audits. In addition, this position supports the Assistant Vice President of Enrollment Management in the management of special projects and campus partners relations. REQUIREMENTS OF POSITION: Master's degree from a regionally accredited university is required. At minimum five plus years' experience in student records management and regulatory compliance. Experience leading a registrar's office. Experience creating and implementing student-centered systems to meet student and institutional needs. Strong analytical and critical thinking skills. Experience in program and course management/degree audit, student information systems, workflow management, imaging, and document processing. Experience in collecting, analyzing, and interpreting data in order to solve problems and/or trouble shoot potential issues. Excellent customer service and communication skills. Ability to develop, interpret and apply academic and administrative policy, procedures and rules. Thorough knowledge of student information systems and processes especially the student records and advising functionality in both PeopleSoft and e-advising systems such as EAB. Ability to perform complex data analysis based on graduation, registration and enrollment trends. Ability to manage and lead staff to complete complex projects using knowledge of student system technology, project management methodology and tools, strategic planning, and workload management. Ability to develop project management plans and direct multiple simultaneous projects of a diverse nature. Ability to negotiate and broker effectively with peers, faculty, students and subordinates. Ability to partner and collaborate with ethnically and culturally diverse communities. Ability to effectively manage a large team including the training, motivation and retention of talented staff. Understanding and experience or education in the use of technology in the accomplishment of project objectives. Knowledge of FERPA, financial aid and it's relation to student records processing, and accreditation standards and regulations. Knowledge of academic and business workings of a higher education institution, specifically the California State University. Knowledge of theory of student involvement, student services, and retention. Knowledge of management principles and practices. Skill in verbal and written communication. Ability to strategically guide operations of the office in a complex institution. Ability to problem- solve, handle multiple projects and deadlines and institute corrective measures in resolving conflicts and problems that lead to attrition. Ability to effectively present information in appropriate level of detail relative to audience. Ability to collaborate effectively with others. Knowledge of Microsoft Office products and Student Information Systems (e.g. PeopleSoft). Ability to build and motivate a team. Ability to manage resources (human and otherwise) to create efficiencies and achieve results. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $8,000 - $9,108 Closing Date/Time: Open until filled
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under general supervision, the Confidential Admin Analyst and Public Records Coordinator assists the Office of the Vice President of Administration and Finance in data collection, research, and analysis associated with various internal and external projects, program reviews, and audits. The incumbent finds patterns and trends in the analyzed data, composes and submits reports to campus leadership for decision-making, and implements action plans. • Receives, reviews, and processes requests for public records from within and outside the University. • Designs, develops, and maintains public request tracking system to monitor timely review and response from departments. • Corresponds with parties requesting public records and prepares written cost estimates in connection with public records requests. • Reviews State laws, CSU Executive Orders, policies, procedures, and manuals to ensure compliance with public records law. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3gO4xUm Qualifications • Equivalent to graduation from an accredited four-year college or university. Master's degree preferred. • Equivalent to three years of full-time, progressively responsible professional/technical experience in coordinating, researching, or administering public disclosure activities, or job related field. Knowledge, Skills, & Abilities • Thorough knowledge of: principles or organization, administration and management; practices and regulations as they pertain to of Public Records Law and requirements. Thorough knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. • Ability and specialized skills to: communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities. • Make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems; and create complex Excel spreadsheets that incorporate mathematical formulas. • Work well under pressure and in constantly changing circumstances; and interact with personnel in a highly professional manner. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Ability to maintain confidentiality. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification: 1176 / Confidential Admin Support • The anticipated HIRING RANGE: $4233 -$5834, dependent upon qualifications and experience. The salary range for this classification is: $4233 -$9514 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday. • REG: This is a Regular position with a two-year probationary period. General Information • Applications received through September 13, 2021 will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Sep 28, 2021
Full Time
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under general supervision, the Confidential Admin Analyst and Public Records Coordinator assists the Office of the Vice President of Administration and Finance in data collection, research, and analysis associated with various internal and external projects, program reviews, and audits. The incumbent finds patterns and trends in the analyzed data, composes and submits reports to campus leadership for decision-making, and implements action plans. • Receives, reviews, and processes requests for public records from within and outside the University. • Designs, develops, and maintains public request tracking system to monitor timely review and response from departments. • Corresponds with parties requesting public records and prepares written cost estimates in connection with public records requests. • Reviews State laws, CSU Executive Orders, policies, procedures, and manuals to ensure compliance with public records law. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/3gO4xUm Qualifications • Equivalent to graduation from an accredited four-year college or university. Master's degree preferred. • Equivalent to three years of full-time, progressively responsible professional/technical experience in coordinating, researching, or administering public disclosure activities, or job related field. Knowledge, Skills, & Abilities • Thorough knowledge of: principles or organization, administration and management; practices and regulations as they pertain to of Public Records Law and requirements. Thorough knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. • Ability and specialized skills to: communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities. • Make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems; and create complex Excel spreadsheets that incorporate mathematical formulas. • Work well under pressure and in constantly changing circumstances; and interact with personnel in a highly professional manner. Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Ability to maintain confidentiality. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification: 1176 / Confidential Admin Support • The anticipated HIRING RANGE: $4233 -$5834, dependent upon qualifications and experience. The salary range for this classification is: $4233 -$9514 per month. • HOURS: Full Time; 40 hours per week; Monday through Friday. • REG: This is a Regular position with a two-year probationary period. General Information • Applications received through September 13, 2021 will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under general supervision, the Archivist assists with collections, public services and research assistance, outreach, and exhibits preparation duties in Special Collections & Archives. • Accessions archival collections across the unit including creating accession records and other required documentation and performing basic preservation work. • Participates with faculty and Special Collections & Archives staff in ongoing collection preservation and description activities. • Prepares descriptive finding aids and metadata records for the Library and Online Archive of California (OAC). • Communicates with campus partners, donors, community organizations, faculty, and students from CSUN and/ or other universities regarding Special Collections & Archives. Participates in project meetings. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/2WFBZpn Qualifications • Four (4) years of Library Assistant experience with High School or equivalent certification; OR three (3) years Library Assistant experience with equivalent to an Associate's Degree (60 units); OR two (2) years Library Assistant experience with equivalent to a Bachelor's Degree (120 units) in job related field required. • ALA-accredited MLIS degree or Master's in Information Science or related Archival Science degree is preferred. Knowledge, Skills, & Abilities • Thorough knowledge of and ability to interpret overall library policies and procedures and an in depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. • Working knowledge of library collection and its organization, as well as classification schemes. • Demonstrated expertise in creating and correcting descriptive records. • Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches. • Thorough knowledge of institutions and library's policies and practices associated with the ethical use of and access to archives, library and on-line resources. • Working knowledge of national standards pertaining to library and archives operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification: 2888 / Library Services Specialist III • The anticipated HIRING RANGE: $1764 -$2277, dependent upon qualifications and experience. The salary range for this classification is: $1764 -$3253 per month. • HOURS: Part Time; 20 hours per week; Monday through Friday. • TEMP: This is a Temporary-renewable position, end date to be determined. General Information • Applications received through September 14, 2021 will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Sep 28, 2021
Part Time
Description: CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you've come to the right place. Learn more: https://www.csun.edu/about-csun. Major Duties Under general supervision, the Archivist assists with collections, public services and research assistance, outreach, and exhibits preparation duties in Special Collections & Archives. • Accessions archival collections across the unit including creating accession records and other required documentation and performing basic preservation work. • Participates with faculty and Special Collections & Archives staff in ongoing collection preservation and description activities. • Prepares descriptive finding aids and metadata records for the Library and Online Archive of California (OAC). • Communicates with campus partners, donors, community organizations, faculty, and students from CSUN and/ or other universities regarding Special Collections & Archives. Participates in project meetings. • Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://bit.ly/2WFBZpn Qualifications • Four (4) years of Library Assistant experience with High School or equivalent certification; OR three (3) years Library Assistant experience with equivalent to an Associate's Degree (60 units); OR two (2) years Library Assistant experience with equivalent to a Bachelor's Degree (120 units) in job related field required. • ALA-accredited MLIS degree or Master's in Information Science or related Archival Science degree is preferred. Knowledge, Skills, & Abilities • Thorough knowledge of and ability to interpret overall library policies and procedures and an in depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures. • Working knowledge of library collection and its organization, as well as classification schemes. • Demonstrated expertise in creating and correcting descriptive records. • Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches. • Thorough knowledge of institutions and library's policies and practices associated with the ethical use of and access to archives, library and on-line resources. • Working knowledge of national standards pertaining to library and archives operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance. Pay, Benefits, & Work Schedule • The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. • Classification: 2888 / Library Services Specialist III • The anticipated HIRING RANGE: $1764 -$2277, dependent upon qualifications and experience. The salary range for this classification is: $1764 -$3253 per month. • HOURS: Part Time; 20 hours per week; Monday through Friday. • TEMP: This is a Temporary-renewable position, end date to be determined. General Information • Applications received through September 14, 2021 will be considered in the initial review and review of applications will continue until position is filled. • This position is a sensitive position as designated by the CSU. • A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. • The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. • Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Closing Date/Time: Open until filled
Location 1051 Junction Blvd. Roseville, 95678 Description RECORDS SUPERVISOR SALARY: $4,327 to $6,089 monthly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Records Supervisor in the Police Department. The current opening is a Regular, full-time position but the list may be utilized to fill future regular or limited term vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To plan, organize, direct and supervise operations of the records unit within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a Police Services Administrator. Exercises direct supervision over assigned personnel EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Recommend and assist in the implementation of goals and objectives; establish schedules and methods for police records management unit operations; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in police records management operations. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure. Maintain security and confidentiality of police records; ensure State guidelines are followed regarding release of police records; review the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information; receive, prepare, and complete audits with the Department of Justice on data entry and certification of records. Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical reports such as Uniform Crime Report and monthly arrest and citation register. Act as custodian of records in the absence of the Police Services Administrator. May testify in court regarding police records. Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of : Principles and practices of law enforcement records management. Equipment, tools and materials used in modern, automated records storage, retrieval, and processing. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of safety management. Modern office procedures, methods and computer equipment. Pertinent local, State, and federal rules, regulations and laws, including the California Public Records Act. Ability to : Organize, implement and direct a police records management system. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Interpret and explain pertinent records management unit and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Supervise, train and evaluate assigned staff. EXPERIENCE AND TRAINING Experience : Three years of increasingly responsible experience in police records maintenance activities, at least one of which is comparable to that of a Police Records Clerk II with the City of Roseville. AND Training : Equivalent to completion of the twelfth grade supplemented by college course work in records management or office technology, or completion of a California Peace Officers Standards and Training Commission (P.O.S.T.) certified Public Records Act course. License or Certificate : Possession of a valid California driver's license. Possession of Records Supervisor certificate issued by the California Peace Officers Standards and Training Commission (P.O.S.T.) is highly desirable. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-3, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of full-time experience do you have performing police records maintenance duties? Less than 3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Please describe your police records maintenance duties, if any. Do you possess any of the following California Peace Officers Standards and Training Commission (P.O.S.T.) certificates? If yes, please attach a copy in the attachments section of your application. Public Records Act course Records Supervisor certificate None SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Job Announcement URL: http://www.roseville.ca.us/jobs Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Sep 24, 2021
Full Time
Location 1051 Junction Blvd. Roseville, 95678 Description RECORDS SUPERVISOR SALARY: $4,327 to $6,089 monthly (26 pay periods annually) FINAL FILING DATE: This position is open until filled. IT IS MANDATORY THAT YOU COMPLETE THE SUPPLEMENTAL QUESTIONNAIRE. YOUR APPLICATION WILL BE REJECTED IF YOU DO NOT PROVIDE ALL NECESSARY INFORMATION . THE POSITION The Human Resources Department is accepting applications for the position of Records Supervisor in the Police Department. The current opening is a Regular, full-time position but the list may be utilized to fill future regular or limited term vacancies in the City for the duration of the list. The normal work schedule is 4 days per week, 10 hours a day; however, alternate work schedule options include 5 days per week, 8 hours per day, or a 9/80 alternative work schedule. The City of Roseville promotes a no smoking atmosphere. THE CITY The City of Roseville is committed to a diverse workforce. We are engaged in understanding the needs and backgrounds of our colleagues and those we serve. Our organization is unified in this commitment, as we believe this produces the best results for our community. The City of Roseville (COR) incorporates the following Core Competencies as part of the City's culture: Focus on people: Develop and deliver service-oriented solutions that meet or exceed expectations. Build trust: Ensure honesty and integrity to gain confidence and support of others. Ensure accountability: Take responsibility for the outcomes of one's own work and foster a sense of ownership in others. Communicate effectively: Deliver clear, concise messages and actively listen to ideas and questions. Collaborate inclusively: Build effective working partnerships, alliances, and teams. Make quality decisions: Make sound, timely decisions and recommendations. Be adaptable/agile: Change approach or methods to best fit the situation and effectively balance competing priorities. DEFINITION To plan, organize, direct and supervise operations of the records unit within the Police Department; and to perform a variety of technical tasks relative to assigned area of responsibility. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a Police Services Administrator. Exercises direct supervision over assigned personnel EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Recommend and assist in the implementation of goals and objectives; establish schedules and methods for police records management unit operations; implement policies and procedures. Plan, prioritize, assign, supervise and review the work of staff involved in police records management operations. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for staffing, equipment, material and supplies; monitor and control expenditure. Maintain security and confidentiality of police records; ensure State guidelines are followed regarding release of police records; review the sealing of records; review and respond to routine and non-routine subpoenas and requests for disclosure of public information; receive, prepare, and complete audits with the Department of Justice on data entry and certification of records. Oversee record keeping systems and proper classification of police crime reports; ensure accurate and timely preparation of statistical reports such as Uniform Crime Report and monthly arrest and citation register. Act as custodian of records in the absence of the Police Services Administrator. May testify in court regarding police records. Participate in the selection of staff; coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Answer questions and provide information to the public as appropriate; research questions and recommend corrective action as necessary to resolve issues. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of : Principles and practices of law enforcement records management. Equipment, tools and materials used in modern, automated records storage, retrieval, and processing. Principles of supervision, training and performance evaluations. Principles of budget monitoring. Principles and practices of safety management. Modern office procedures, methods and computer equipment. Pertinent local, State, and federal rules, regulations and laws, including the California Public Records Act. Ability to : Organize, implement and direct a police records management system. On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Interpret and explain pertinent records management unit and department policies and procedures. Assist in the development and monitoring of an assigned program budget. Develop and recommend policies and procedures related to assigned operations. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing. Supervise, train and evaluate assigned staff. EXPERIENCE AND TRAINING Experience : Three years of increasingly responsible experience in police records maintenance activities, at least one of which is comparable to that of a Police Records Clerk II with the City of Roseville. AND Training : Equivalent to completion of the twelfth grade supplemented by college course work in records management or office technology, or completion of a California Peace Officers Standards and Training Commission (P.O.S.T.) certified Public Records Act course. License or Certificate : Possession of a valid California driver's license. Possession of Records Supervisor certificate issued by the California Peace Officers Standards and Training Commission (P.O.S.T.) is highly desirable. SUPPLEMENTAL QUESTIONNAIRE Your responses to questions 2-3, the applicant's education, training and experience, will be scored using a pre-determined formula. Your responses to these questions must be consistent with your employment application information. This experience must also be described in the "Work Experience" section of this application. Responses to the supplemental questionnaire that are inconsistent from your "Work Experience" section in the application will not be scored. I understand and agree with the above instructions. Yes No Was any of the work experience listed on your application an unpaid internship, or volunteer work? If so, please list below which ones. How many years of full-time experience do you have performing police records maintenance duties? Less than 3 Years 3-4 Years 4-5 Years 5-6 Years 6+ Years Please describe your police records maintenance duties, if any. Do you possess any of the following California Peace Officers Standards and Training Commission (P.O.S.T.) certificates? If yes, please attach a copy in the attachments section of your application. Public Records Act course Records Supervisor certificate None SELECTION PROCESS All candidates meeting the minimum qualifications will have their application scored in a Formula Rate Examination. The applicant's experience and education will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the Employment List. Supplemental questions will be utilized by the department hiring authority to make interview and selection determinations. Final appointment is contingent upon a check of past employment references, passing a City-paid fingerprint check and depending on position applied for a pre-employment medical exam and a drug and alcohol screening test. THE CITY OF ROSEVILLE IS AN EQUAL OPPORTUNITY EMPLOYER. IF YOU REQUIRE AN ACCOMMODATION DUE TO A DISABILITY, PLEASE CONTACT THE HUMAN RESOURCES DEPARTMENT AT LEAST 5 WORKING DAYS BEFORE A SCHEDULED INTERVIEW/EXAMINATION PROCESS. MEDICAL DISABILITY VERIFICATION MAY BE REQUIRED PRIOR TO ACCOMMODATION. Job Announcement URL: http://www.roseville.ca.us/jobs Benefits For more information regarding the City's benefits, visit our website at here . This position is in the Roseville Police Association (RPA). Recruitment Contact Contact phone: (916)774-5475 Contact email: recruitment@roseville.ca.us
Solano County, CA
Fairfield, California, United States
The Position The Medical Records Technician (Senior) participates in and provides lead direction over staff performing clerical work in maintaining medical chart files; receives, prepares and processes the release of medical information and subpoena processes, and maintains records in compliance with regulatory requirements. The Medical Records Technician (Senior) position is characterized by the responsibility to perform work requiring the application of technical knowledge related to the management of health care records.The employee ensures adherence to established policies, procedures, laws and regulations and to proper maintenance and storage methods. The employee works with independence in coordinating medical records activities in accordance with established policies and guidelines and has some latitude in decision making to apply broader aspects of established practices and procedures. Extra-help employees do not have rights to a regular position or continued employment and are excluded from civil service. The hours worked may be part-time or full-time, but hours cannot exceed more than 999 hours in a fiscal year. Note: All CalPERS retirees applying for Extra Help positions must meet CalPERS post retirement employment requirements. Work must be performed for a limited duration and retiree annuitant may not work more than 960 hours per fiscal year. POSITION REQUIREMENTS Experience :Two (2) years of work experience in which medical records management was a primary responsibility; experience providing technical and or functional assistance to less experienced staff is desirable. Education/Training: High school diploma or GED; current certification with the American Health Information Management Association (AHIMA) as a Registered Health Information Technician (RHIT), previously,Accredited Records Technician (ART) is desirable. To view the job description for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15893 Closing Date/Time: Open Until Filled
Sep 20, 2021
Full Time
The Position The Medical Records Technician (Senior) participates in and provides lead direction over staff performing clerical work in maintaining medical chart files; receives, prepares and processes the release of medical information and subpoena processes, and maintains records in compliance with regulatory requirements. The Medical Records Technician (Senior) position is characterized by the responsibility to perform work requiring the application of technical knowledge related to the management of health care records.The employee ensures adherence to established policies, procedures, laws and regulations and to proper maintenance and storage methods. The employee works with independence in coordinating medical records activities in accordance with established policies and guidelines and has some latitude in decision making to apply broader aspects of established practices and procedures. Extra-help employees do not have rights to a regular position or continued employment and are excluded from civil service. The hours worked may be part-time or full-time, but hours cannot exceed more than 999 hours in a fiscal year. Note: All CalPERS retirees applying for Extra Help positions must meet CalPERS post retirement employment requirements. Work must be performed for a limited duration and retiree annuitant may not work more than 960 hours per fiscal year. POSITION REQUIREMENTS Experience :Two (2) years of work experience in which medical records management was a primary responsibility; experience providing technical and or functional assistance to less experienced staff is desirable. Education/Training: High school diploma or GED; current certification with the American Health Information Management Association (AHIMA) as a Registered Health Information Technician (RHIT), previously,Accredited Records Technician (ART) is desirable. To view the job description for this position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15893 Closing Date/Time: Open Until Filled
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Medical Biller/Coder Coordinator providing support to The Community Health Administration Division. This is an unclassified position in state government located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $53,000, based on education and experience. Position Description : This position is responsible for entering and coding patient services into a computer system and generating invoices to be sent to patients. The position will coordinate with revenue and coder/biller positions in the county health departments to optimize billing opportunities and expand upon the current billing structure. Assists in planning, organizing, and directing agency, institution or facility business functions; follows appropriate accounting procedures, fiscal reporting requirements, and budget work program. Duties include, but are not limited to : •Educate clinicians on proper documentation/dictation requirements to support codes for max billing. •Provide education and training to administrative staff for billing and reimbursement best practices. •Assist with setting up templates for electronic health record (EHR) to ensure appropriate documentation for billing and reimbursement. •Assist local administrative and clinic staff in creating the most efficient and effective processes for collection of documentation for billing and reimbursement. •Ensure county health departments are reimbursed for all billable services. •Convert dosages to billable units. •Implement, maintain, and report on programs initiated by medical practice. •Collect, post, and manage patient account payments. •Prepare and review patient statements. •Review delinquent accounts and call for collection purposes. •Maintain strict confidentiality. •Code patient services and enter into computer. •Handle information regarding patient treatment, diagnosis, and related procedures to ensure proper coding. •Awareness of all processes for claims submittal. •Use computers to read and organize charts. •Coordinate with Central Office reimbursement staff for claims that are accepted or denied. •Investigate rejected claims and determine to see why denials are issued. •Sort and file paperwork. •Other duties as assigned. Knowledge, Skills and Abilities •Knowledge of the principles of medical billing and coding; federal and state laws and regulations relating to medical billing. Able to maintain complex and confidential records; business communications including grammar, punctuation, and spelling; and business mathematics. Knowledge of coding systems, including Level 1 HCPCS and Level 2 HCPCS. •Ability to plan, coordinate, and track multiple ongoing projects; establish and maintain effective working relationships with others; communicate very effectively both orally and in writing; interpret, analyze, and resolve administrative matters in accordance with agency policy; exercise good judgment in analyzing situations and making decisions; and review and analyze financial data. •Demonstrate very strong skills in organization and documentation, problem solving, and computer operation, particularly Microsoft Word, Excel, and Outlook. Physical Demands and Work Environment: Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position. MINIMUM QUALIFICATIONS Applicant must have two years' experience with medical coding. Preferred Education and Experience •Bachelor's degree or Associates degree in a Health Information Management program. •Certified CPT Coder. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points Apply only for initial appointment in the Classified Service. Closing Date/Time: Continuous
Sep 20, 2021
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. The mission of the Department of Health is to promote, protect and improve the health of all Oklahomans through strategies that focus on preventing disease and injuries. OSDH is seeking a full time Medical Biller/Coder Coordinator providing support to The Community Health Administration Division. This is an unclassified position in state government located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $53,000, based on education and experience. Position Description : This position is responsible for entering and coding patient services into a computer system and generating invoices to be sent to patients. The position will coordinate with revenue and coder/biller positions in the county health departments to optimize billing opportunities and expand upon the current billing structure. Assists in planning, organizing, and directing agency, institution or facility business functions; follows appropriate accounting procedures, fiscal reporting requirements, and budget work program. Duties include, but are not limited to : •Educate clinicians on proper documentation/dictation requirements to support codes for max billing. •Provide education and training to administrative staff for billing and reimbursement best practices. •Assist with setting up templates for electronic health record (EHR) to ensure appropriate documentation for billing and reimbursement. •Assist local administrative and clinic staff in creating the most efficient and effective processes for collection of documentation for billing and reimbursement. •Ensure county health departments are reimbursed for all billable services. •Convert dosages to billable units. •Implement, maintain, and report on programs initiated by medical practice. •Collect, post, and manage patient account payments. •Prepare and review patient statements. •Review delinquent accounts and call for collection purposes. •Maintain strict confidentiality. •Code patient services and enter into computer. •Handle information regarding patient treatment, diagnosis, and related procedures to ensure proper coding. •Awareness of all processes for claims submittal. •Use computers to read and organize charts. •Coordinate with Central Office reimbursement staff for claims that are accepted or denied. •Investigate rejected claims and determine to see why denials are issued. •Sort and file paperwork. •Other duties as assigned. Knowledge, Skills and Abilities •Knowledge of the principles of medical billing and coding; federal and state laws and regulations relating to medical billing. Able to maintain complex and confidential records; business communications including grammar, punctuation, and spelling; and business mathematics. Knowledge of coding systems, including Level 1 HCPCS and Level 2 HCPCS. •Ability to plan, coordinate, and track multiple ongoing projects; establish and maintain effective working relationships with others; communicate very effectively both orally and in writing; interpret, analyze, and resolve administrative matters in accordance with agency policy; exercise good judgment in analyzing situations and making decisions; and review and analyze financial data. •Demonstrate very strong skills in organization and documentation, problem solving, and computer operation, particularly Microsoft Word, Excel, and Outlook. Physical Demands and Work Environment: Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Applicants must be willing to perform all job-related travel associated with this position. MINIMUM QUALIFICATIONS Applicant must have two years' experience with medical coding. Preferred Education and Experience •Bachelor's degree or Associates degree in a Health Information Management program. •Certified CPT Coder. NOTES REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Conclusion Veteran's Preference Points Apply only for initial appointment in the Classified Service. Closing Date/Time: Continuous
LOS ANGELES COUNTY
Los Angeles, California, United States
Exam Number: E1193J This opportunity is open to the public. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. We are looking for someone to fill a Senior Property Conveyances Examiner position. The Senior Property Conveyances Examiner is responsible for the examination of complex legal documents relating to real and personal property to determine their acceptability for recordation in the public records maintained in the Department for Registrar-Recorder/County Clerk. Make a positive change and join us! We are accepting applications starting from Friday, July 30, 2021 at 08:00 A.M. (PT) - Until the need of the services are met and is subject to closure without prior notice. Essential Job Functions The Position: Senior Property Conveyances Examiners typically report to a Supervising Property Conveyances Examiner and are responsible for examining the more complex documents presented for recordation, examining and certifying maps for recordation and serves as lead workers. The position requires the exercise of judgment in those areas where guidelines and precedents may not be applicable or their applicability may not be clear. Incumbents must possess a thorough knowledge of applicable laws, regulations, policies and procedures essential for the protections of property rights when recording legal document. Essential duties include, but are not limited to: Acts as lead worker, advises and trains Property Conveyances Examiners in the policies and in the procedures to be followed in examining legal documents for recordation. Examines the more complex documents to determine their acceptability for recordation. Determines which prescribed fees are to be charged for the recording of documents. Reviews documents examined and rejected for recordation by Property Conveyances Examiners. Examines the more complex documents submitted for recordation to determine applicability of the Documentary Transfer Tax and specific city transfer tax and determines or verifies the amount of tax. Rejects those documents that are statutorily incomplete noting the discrepancies and needed corrections. Cites State and County laws, rules, regulations, and policies which provide the basis for acceptance or rejection of documents presented for recordation in the public record. Examines and certifies maps for recordation. Ensures that new laws affecting recordation are implemented and followed by Property Conveyances Examiners. Responds to the more complex questions or complaints from individuals, representatives of title insurance companies, attorneys, lending institutions, and real estate agents pertaining to public recordation of legal documents in the public records. Act for the Supervising Property Conveyances Examiner in the latter's absence as needed. Requirements Selection Requirements: Option I: One year of work experience as a Los Angeles County class of Property Conveyances Examiner*. Option II: Three years of specialized work experience** in the review and evaluation of documents relating to real or personal property such as deeds, deeds of trusts, liens, etc. Desirable Qualifications: Additional credit will be given to qualified applicants with experience beyond the requirements. Passing this examination and being added to the eligible register does not guarantee an offer of employment. License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class: This job will require light physical effort (Class II) which may include occasional light lifting to a 10-pound limit; some bending, stooping, or squatting; and considerable walking may be involved. Covid-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Special Requirement Information: *Property Conveyances Examiner applicants must hold or have held the item as a Los Angeles County employee. **Specialized experience is defined as performing specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits. Additional Information Assessment Process: Once we have determined that you meet one of the requirement options described above, our examination process will consist of an evaluation of experience based on application information, supplemental questionnaire, and desirable qualifications at the time of filing weighted 100% Eligibility Information : The names of candidates receiving a passing score of 70% or higher in the examination will be added to the eligible register in order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. Special Information: Available Shift and Vacancy Information: Appointees may require working any shift, including evenings, weekends, and holidays at the Department of Registrar-Recorder/County Clerk. Application and Filing Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Applications must be filed online only. Applications submitted by U.S. mail, fax or in person will not be accepted. You may be required to verify your email address before the application can be submitted by entering a six-digit code sent to your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer & Internet Access: Though LA County libraries remain closed, select locations are loaning out laptops and mobile Wi-Fi hotspots. Some LA county public libraries have reopened with limited access hours and may require prior reservation to use their computers. Refer to their website for updated information at https://lacountylibrary.org/reopening . If you need assistance or have questions, please contact us using the following information: Department Contact: Christopher Jude Reola (562) 462-2272 CReola@rrcc.lacounty .gov ADA Coordinator Phone: (562) 462-2844 California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 897-4099 Alternate TTY Phone: (800) 897-0077 Closing Date/Time:
Sep 20, 2021
Full Time
Exam Number: E1193J This opportunity is open to the public. We are the Registrar-Recorder/County Clerk and our mission is to serve Los Angeles County by providing essential records management and election services in a fair, accessible, and transparent manner. We are providing you with an amazing opportunity to join our organization of professionals committed to serving our employees, the public, and community. We seek to achieve accountability, professionalism, integrity, respect, and equity. We are looking for someone to fill a Senior Property Conveyances Examiner position. The Senior Property Conveyances Examiner is responsible for the examination of complex legal documents relating to real and personal property to determine their acceptability for recordation in the public records maintained in the Department for Registrar-Recorder/County Clerk. Make a positive change and join us! We are accepting applications starting from Friday, July 30, 2021 at 08:00 A.M. (PT) - Until the need of the services are met and is subject to closure without prior notice. Essential Job Functions The Position: Senior Property Conveyances Examiners typically report to a Supervising Property Conveyances Examiner and are responsible for examining the more complex documents presented for recordation, examining and certifying maps for recordation and serves as lead workers. The position requires the exercise of judgment in those areas where guidelines and precedents may not be applicable or their applicability may not be clear. Incumbents must possess a thorough knowledge of applicable laws, regulations, policies and procedures essential for the protections of property rights when recording legal document. Essential duties include, but are not limited to: Acts as lead worker, advises and trains Property Conveyances Examiners in the policies and in the procedures to be followed in examining legal documents for recordation. Examines the more complex documents to determine their acceptability for recordation. Determines which prescribed fees are to be charged for the recording of documents. Reviews documents examined and rejected for recordation by Property Conveyances Examiners. Examines the more complex documents submitted for recordation to determine applicability of the Documentary Transfer Tax and specific city transfer tax and determines or verifies the amount of tax. Rejects those documents that are statutorily incomplete noting the discrepancies and needed corrections. Cites State and County laws, rules, regulations, and policies which provide the basis for acceptance or rejection of documents presented for recordation in the public record. Examines and certifies maps for recordation. Ensures that new laws affecting recordation are implemented and followed by Property Conveyances Examiners. Responds to the more complex questions or complaints from individuals, representatives of title insurance companies, attorneys, lending institutions, and real estate agents pertaining to public recordation of legal documents in the public records. Act for the Supervising Property Conveyances Examiner in the latter's absence as needed. Requirements Selection Requirements: Option I: One year of work experience as a Los Angeles County class of Property Conveyances Examiner*. Option II: Three years of specialized work experience** in the review and evaluation of documents relating to real or personal property such as deeds, deeds of trusts, liens, etc. Desirable Qualifications: Additional credit will be given to qualified applicants with experience beyond the requirements. Passing this examination and being added to the eligible register does not guarantee an offer of employment. License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Physical Class: This job will require light physical effort (Class II) which may include occasional light lifting to a 10-pound limit; some bending, stooping, or squatting; and considerable walking may be involved. Covid-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department. Special Requirement Information: *Property Conveyances Examiner applicants must hold or have held the item as a Los Angeles County employee. **Specialized experience is defined as performing specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits. Additional Information Assessment Process: Once we have determined that you meet one of the requirement options described above, our examination process will consist of an evaluation of experience based on application information, supplemental questionnaire, and desirable qualifications at the time of filing weighted 100% Eligibility Information : The names of candidates receiving a passing score of 70% or higher in the examination will be added to the eligible register in order of their score group for a period of twelve (12) months following the date of eligibility. No person may compete in this examination more than once every twelve (12) months. Special Information: Available Shift and Vacancy Information: Appointees may require working any shift, including evenings, weekends, and holidays at the Department of Registrar-Recorder/County Clerk. Application and Filing Information: Apply online by clicking the green " Apply " button at the top right of this posting. You can also track the status of your application using this website. Applications must be filed online only. Applications submitted by U.S. mail, fax or in person will not be accepted. You may be required to verify your email address before the application can be submitted by entering a six-digit code sent to your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. Computer & Internet Access: Though LA County libraries remain closed, select locations are loaning out laptops and mobile Wi-Fi hotspots. Some LA county public libraries have reopened with limited access hours and may require prior reservation to use their computers. Refer to their website for updated information at https://lacountylibrary.org/reopening . If you need assistance or have questions, please contact us using the following information: Department Contact: Christopher Jude Reola (562) 462-2272 CReola@rrcc.lacounty .gov ADA Coordinator Phone: (562) 462-2844 California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 897-4099 Alternate TTY Phone: (800) 897-0077 Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
The County of Los Angeles seeks a Communications Manager for the Department of Public Health. The position of Communications Manager will be responsible for managing and directing the planning, development, evaluation, implementation, and administration of the communications and public information program within the Public Health Department. To download the announcement, click https://bit.ly/3tCXsdI . To view and print a copy of the announcement for this position, you must have Adobe Acrobat Reader installed on your computer. THE COUNTY OF LOS ANGELES IS AN ACTIVE EQUAL OPPORTUNITY EMPLOYER Closing Date/Time:
Sep 20, 2021
Full Time
The County of Los Angeles seeks a Communications Manager for the Department of Public Health. The position of Communications Manager will be responsible for managing and directing the planning, development, evaluation, implementation, and administration of the communications and public information program within the Public Health Department. To download the announcement, click https://bit.ly/3tCXsdI . To view and print a copy of the announcement for this position, you must have Adobe Acrobat Reader installed on your computer. THE COUNTY OF LOS ANGELES IS AN ACTIVE EQUAL OPPORTUNITY EMPLOYER Closing Date/Time:
Annual Salary : $115,154 APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY In accordance with Personnel Rule 4310.4, the Fresno County Clerk - Elections Office is offering an exciting career opportunity for experienced and motivated professionals interested in becoming the next Assistant County Clerk/Registrar of Voters . The County Clerk - Elections Office, under the administration of an elected County Clerk, conducts elections; registers voters for all county, state, and federal elections; provides election services; issues marriage licenses and passport applications; files Fictitious Business Name Statements, maintains the County Records Management Program; and performs other related non-judicial public services. In addition, the County Clerk serves as Registrar of Voters for the County of Fresno. The Assistant County Clerk/Registrar of Voters , reporting to the County Clerk, works collaboratively as a key member of the administrative team to determine policy, develop programs and formulate operational objectives in accordance with federal, state and local ordinances, policies and procedural guidelines. In conjunction with this role, the Assistant County Clerk/Registrar of Voters analyzes, researches, and interprets new legislation to department staff, other agencies and the general public; represents the County in meetings with the media, community agencies and public groups; coordinates the planning and development of data processing and information technology programs; and is responsible for supervising and developing subordinate staff. Positions in this classification are in Medical Group I - Light Physical Activity (Personnel Rule 8). This group includes positions which require only light physical effort and may include lifting of small, light objects and some bending, stooping, squatting, twisting, and reaching. Considerable walking or standing may be involved. Eligible candidates must be able to perform the essential functions of the position with or without reasonable accommodation. Closing Date/Time: Continuous
Sep 20, 2021
Full Time
Annual Salary : $115,154 APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME APPLICATIONS MUST BE SUBMITTED ONLINE ONLY In accordance with Personnel Rule 4310.4, the Fresno County Clerk - Elections Office is offering an exciting career opportunity for experienced and motivated professionals interested in becoming the next Assistant County Clerk/Registrar of Voters . The County Clerk - Elections Office, under the administration of an elected County Clerk, conducts elections; registers voters for all county, state, and federal elections; provides election services; issues marriage licenses and passport applications; files Fictitious Business Name Statements, maintains the County Records Management Program; and performs other related non-judicial public services. In addition, the County Clerk serves as Registrar of Voters for the County of Fresno. The Assistant County Clerk/Registrar of Voters , reporting to the County Clerk, works collaboratively as a key member of the administrative team to determine policy, develop programs and formulate operational objectives in accordance with federal, state and local ordinances, policies and procedural guidelines. In conjunction with this role, the Assistant County Clerk/Registrar of Voters analyzes, researches, and interprets new legislation to department staff, other agencies and the general public; represents the County in meetings with the media, community agencies and public groups; coordinates the planning and development of data processing and information technology programs; and is responsible for supervising and developing subordinate staff. Positions in this classification are in Medical Group I - Light Physical Activity (Personnel Rule 8). This group includes positions which require only light physical effort and may include lifting of small, light objects and some bending, stooping, squatting, twisting, and reaching. Considerable walking or standing may be involved. Eligible candidates must be able to perform the essential functions of the position with or without reasonable accommodation. Closing Date/Time: Continuous
State of Nevada
Carson City, Nevada, United States
Announcement Number: 164586870 PUBLIC EMPLOYEES' RETIREMENT SYSTEM OF NEVADA Retirement Assistant I POSITION: Retirement Assistant I, Carson City Contact: Kristina Kibbe, Personnel, 775.687.4200 ext. 294 SUMMARY: Under general supervision of a Retirement Specialist, performs technical support duties and responsibilities for the assigned work unit. DUTIES & RESPONSIBILITIES: Processing monthly wage and contribution reports, purchase of service credit estimates/agreements, applications for retirement and refunds; reviewing member accounts to determine eligibility, reviewing forms for accuracy and inputting data into PERS computer system, communicating with employers, members, retirees, and beneficiaries of the System to obtain needed information or to discuss identified problems. Call center duties which encompass all program areas of PERS and include analyzing accounts, determining eligibility, and referring members/retirees to outside sources when necessary. Perform related duties as assigned. SKILLS & ABILITIES: Working knowledge of: Office procedures, methods, and equipment; record keeping practices; operation and use of business software including word processing, spreadsheet, and database management programs. Ability to: Read and apply rules regulations, policies, and procedures; review documents to identify and correct errors and discrepancies; collect, compile, compute and interpret data associated with reports; communicate effectively both orally and in writing; organize and prioritize work assignments. Skill in: Written English sufficient to compose routine business communications. EDUCATION & EXPERIENCE: Graduation from high school or equivalent education and three years of office/clerical experience involving public contact, records maintenance, explaining and applying rules and regulations, and performing mathematical computations; OR two years as a Retirement Aide IV OR an equivalent combination of education and experience as described above. This position upon appointing authority approval can progress to the Retirement Assistant II. SALARY AND Benefits: The position is the equivalent of a Grade 28 in classified services, which has an annual salary of $38,314.80 to $55,958.40 (employee/employer paid retirement) based upon experience and qualifications. Benefits include paid holidays, annual leave, sick leave, and health insurance. An explanation of the retirement options and information regarding state retirement benefits may be accessed at www.nvpers.org. A description of the current health and dental benefits provided is available at www.pebp.state.nv.us/plans/new-hire-resources. Other optional benefits are also available, including a deferred compensation program. APPLICATION PROCESS: The Public Employees' Retirement System of Nevada (PERS) is the public pension plan for all public employees in the State of Nevada. We are governed by the Retirement Board. Applicants may be required to have a background check and any offer of employment is conditional pending the results of the background check. All applicants must submit a PERS Employment Application. Applicants are encouraged to submit the application as soon as possible since the position may be filled at any time. Please email the application to jobs@nvpers.org, or mail it to: Public Employees' Retirement System of Nevada Attn: Kristina Kibbe 693 W. Nye Lane Carson City, NV 89703 NOTE: The Public Employees' Retirement System of Nevada is an Equal Opportunity Employer and does not discriminate based on race, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, political affiliation, or disability. Closing Date/Time: Until recruitment needs are satisfied
Sep 20, 2021
Full Time
Announcement Number: 164586870 PUBLIC EMPLOYEES' RETIREMENT SYSTEM OF NEVADA Retirement Assistant I POSITION: Retirement Assistant I, Carson City Contact: Kristina Kibbe, Personnel, 775.687.4200 ext. 294 SUMMARY: Under general supervision of a Retirement Specialist, performs technical support duties and responsibilities for the assigned work unit. DUTIES & RESPONSIBILITIES: Processing monthly wage and contribution reports, purchase of service credit estimates/agreements, applications for retirement and refunds; reviewing member accounts to determine eligibility, reviewing forms for accuracy and inputting data into PERS computer system, communicating with employers, members, retirees, and beneficiaries of the System to obtain needed information or to discuss identified problems. Call center duties which encompass all program areas of PERS and include analyzing accounts, determining eligibility, and referring members/retirees to outside sources when necessary. Perform related duties as assigned. SKILLS & ABILITIES: Working knowledge of: Office procedures, methods, and equipment; record keeping practices; operation and use of business software including word processing, spreadsheet, and database management programs. Ability to: Read and apply rules regulations, policies, and procedures; review documents to identify and correct errors and discrepancies; collect, compile, compute and interpret data associated with reports; communicate effectively both orally and in writing; organize and prioritize work assignments. Skill in: Written English sufficient to compose routine business communications. EDUCATION & EXPERIENCE: Graduation from high school or equivalent education and three years of office/clerical experience involving public contact, records maintenance, explaining and applying rules and regulations, and performing mathematical computations; OR two years as a Retirement Aide IV OR an equivalent combination of education and experience as described above. This position upon appointing authority approval can progress to the Retirement Assistant II. SALARY AND Benefits: The position is the equivalent of a Grade 28 in classified services, which has an annual salary of $38,314.80 to $55,958.40 (employee/employer paid retirement) based upon experience and qualifications. Benefits include paid holidays, annual leave, sick leave, and health insurance. An explanation of the retirement options and information regarding state retirement benefits may be accessed at www.nvpers.org. A description of the current health and dental benefits provided is available at www.pebp.state.nv.us/plans/new-hire-resources. Other optional benefits are also available, including a deferred compensation program. APPLICATION PROCESS: The Public Employees' Retirement System of Nevada (PERS) is the public pension plan for all public employees in the State of Nevada. We are governed by the Retirement Board. Applicants may be required to have a background check and any offer of employment is conditional pending the results of the background check. All applicants must submit a PERS Employment Application. Applicants are encouraged to submit the application as soon as possible since the position may be filled at any time. Please email the application to jobs@nvpers.org, or mail it to: Public Employees' Retirement System of Nevada Attn: Kristina Kibbe 693 W. Nye Lane Carson City, NV 89703 NOTE: The Public Employees' Retirement System of Nevada is an Equal Opportunity Employer and does not discriminate based on race, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, political affiliation, or disability. Closing Date/Time: Until recruitment needs are satisfied
University Medical Center of Southern Nevada
Las Vegas, Nevada, United States
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! Position Summary: Responsible for researching codes and abstracting medical information to determine that accurate, complete and billable codes are provided for Outpatient/Physician Clinical services for UMC. Identifies and reports coding opportunities and recommendation for improvement. Monitors and reports trend and escalates discrepancies to management. Job Requirement Education/Experience: Equivalent to graduation from high school and two (2) years of outpatient (physician's office, ambulatory surgery centers, emergency department ,or multidisciplinary medical practice/group coding experience. Formal education in a related field may be substituted for experience on a year to year basis. Licensing/Certification Requirements: To include one or a combination of the following: - Certified Coding Specialist (CCS) - Certified Outpatient Coder (COC) - Certified Coding Specialist - Physician based (CCS-P) - Registered Health Information Administrator (RHIA) - Registered Health Information Technician(RHIT) Additional and/or Preferred Position Requirements A minimum of two (2) years outpatient coding experience, i.e. physician's office, ambulatory surgery centers, emergency department ,or multidisciplinary medical practice/group coding Available to work onsite Monday through Friday, day shift Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Outpatient code sets including CPT, HCPCS, ICD10-CM/PCS, and Medicare hospital and physician outpatient coding and reimbursement regulations; current healthcare based technology and Electronic Health Record (EHR) practices; coding guidelines; departmental policies and procedures; medical terminology, anatomy and physiology, disease process and minor surgical procedures; laws, codes, rules and regulations governing area of assignment; revenue cycle workflows (charges/charge master, code edits, auditing, denials management, and document improvement); department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Coding and maintaining department specific quality standards and meet productivity standards as documented by the department and organization; reviewing and abstracting information; data collection, manipulation and retrieval; reviewing and checking documents to ensure completeness and accuracy; meeting strict productivity standards; concentrating for long periods of time while dealing with distractions; reporting inconsistencies and discrepancies with established standards and guidelines; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; paying attention to detail and accuracy; handling patient and organizational information in a confidential manner; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard equipment, sit and retain concentration for extended periods of time, vision to read printed materials and VDT screens, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. Closing Date/Time:
Sep 20, 2021
Full Time
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! Position Summary: Responsible for researching codes and abstracting medical information to determine that accurate, complete and billable codes are provided for Outpatient/Physician Clinical services for UMC. Identifies and reports coding opportunities and recommendation for improvement. Monitors and reports trend and escalates discrepancies to management. Job Requirement Education/Experience: Equivalent to graduation from high school and two (2) years of outpatient (physician's office, ambulatory surgery centers, emergency department ,or multidisciplinary medical practice/group coding experience. Formal education in a related field may be substituted for experience on a year to year basis. Licensing/Certification Requirements: To include one or a combination of the following: - Certified Coding Specialist (CCS) - Certified Outpatient Coder (COC) - Certified Coding Specialist - Physician based (CCS-P) - Registered Health Information Administrator (RHIA) - Registered Health Information Technician(RHIT) Additional and/or Preferred Position Requirements A minimum of two (2) years outpatient coding experience, i.e. physician's office, ambulatory surgery centers, emergency department ,or multidisciplinary medical practice/group coding Available to work onsite Monday through Friday, day shift Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Outpatient code sets including CPT, HCPCS, ICD10-CM/PCS, and Medicare hospital and physician outpatient coding and reimbursement regulations; current healthcare based technology and Electronic Health Record (EHR) practices; coding guidelines; departmental policies and procedures; medical terminology, anatomy and physiology, disease process and minor surgical procedures; laws, codes, rules and regulations governing area of assignment; revenue cycle workflows (charges/charge master, code edits, auditing, denials management, and document improvement); department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Coding and maintaining department specific quality standards and meet productivity standards as documented by the department and organization; reviewing and abstracting information; data collection, manipulation and retrieval; reviewing and checking documents to ensure completeness and accuracy; meeting strict productivity standards; concentrating for long periods of time while dealing with distractions; reporting inconsistencies and discrepancies with established standards and guidelines; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; paying attention to detail and accuracy; handling patient and organizational information in a confidential manner; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard equipment, sit and retain concentration for extended periods of time, vision to read printed materials and VDT screens, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. Closing Date/Time:
University Medical Center of Southern Nevada
Las Vegas, Nevada, United States
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THE SUCCESSFUL CANDIDATE IS REQUIRED TO WORK ON-SITE Position Summary: Responsible for activities involving expert inpatient coding of medical records as a mechanism for indexing clinical information used for research, utilization, appropriateness of care, compilation of statistics for hospital regional and government, and accurate reimbursement. Identifies and reports coding opportunities and recommendation for improvement. Monitors and reports trend and escalates discrepancies to management. Job Requirement Education/Experience: Equivalent to graduation from high school and three (3) years experience performing inpatient coding in an acute care setting. Formal education in a related field may be substituted for experience on a year to year basis. Licensing/Certification Requirements: To include one or a combination of the following: - Certified Coding Specialist (CCS) - Registered Health Information Administrator (RHIA) - Registered Health Information Technician(RHIT) Additional and/or Preferred Position Requirements Inpatient coding experience including assigning DRGs, ICD-10-PCS, etc. Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Code sets including CPT, HCPCS, ICD 9-CM, ICD10-CM/PCS, and Medicare hospital and IPPS coding and reimbursement regulations and MS-DRG classification structure; current healthcare based technology, coding, and Electronic Health Record (EHR) practices; coding guidelines; revenue cycle workflows (charges/charge master, code edits, auditing, denials management, and document improvement); departmental policies and procedures; medical terminology, anatomy and physiology, disease process and minor surgical procedures; laws, codes, rules and regulations governing area of assignment; department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Coding and maintaining department specific quality standards and meet productivity standards as documented by the department and organization; reviewing and abstracting information; data collection, manipulation and retrieval; reviewing and checking documents to ensure completeness and accuracy; meeting strict productivity standards; concentrating for long periods of time while dealing with distractions; reporting inconsistencies and discrepancies with established standards and guidelines; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; paying attention to detail and accuracy; handling patient and organizational information in a confidential manner; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard equipment, sit and retain concentration for extended periods of time, vision to read printed materials and VDT screens, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. #LI-MH1 Closing Date/Time: Continuous
Sep 20, 2021
Full Time
Position Summary EMPLOYER PAID PENSION PLAN OF 29.75% OF YOUR ANNUAL SALARY! GENEROUS BENEFITS PACKAGE! THE SUCCESSFUL CANDIDATE IS REQUIRED TO WORK ON-SITE Position Summary: Responsible for activities involving expert inpatient coding of medical records as a mechanism for indexing clinical information used for research, utilization, appropriateness of care, compilation of statistics for hospital regional and government, and accurate reimbursement. Identifies and reports coding opportunities and recommendation for improvement. Monitors and reports trend and escalates discrepancies to management. Job Requirement Education/Experience: Equivalent to graduation from high school and three (3) years experience performing inpatient coding in an acute care setting. Formal education in a related field may be substituted for experience on a year to year basis. Licensing/Certification Requirements: To include one or a combination of the following: - Certified Coding Specialist (CCS) - Registered Health Information Administrator (RHIA) - Registered Health Information Technician(RHIT) Additional and/or Preferred Position Requirements Inpatient coding experience including assigning DRGs, ICD-10-PCS, etc. Knowledge, Skills, Abilities, and Physical Requirements Knowledge of: Code sets including CPT, HCPCS, ICD 9-CM, ICD10-CM/PCS, and Medicare hospital and IPPS coding and reimbursement regulations and MS-DRG classification structure; current healthcare based technology, coding, and Electronic Health Record (EHR) practices; coding guidelines; revenue cycle workflows (charges/charge master, code edits, auditing, denials management, and document improvement); departmental policies and procedures; medical terminology, anatomy and physiology, disease process and minor surgical procedures; laws, codes, rules and regulations governing area of assignment; department and hospital safety practice and procedures; patient rights; age specific patient care practices; infection control policies and practices; handling, storage, use and disposal of hazardous materials; department and hospital emergency response policies and procedures. Skill in: Coding and maintaining department specific quality standards and meet productivity standards as documented by the department and organization; reviewing and abstracting information; data collection, manipulation and retrieval; reviewing and checking documents to ensure completeness and accuracy; meeting strict productivity standards; concentrating for long periods of time while dealing with distractions; reporting inconsistencies and discrepancies with established standards and guidelines; using 3M 360 or similar integrated encoder computer assisted coding systems; Webex; running queries; reviewing denials; preparing technical reports; paying attention to detail and accuracy; handling patient and organizational information in a confidential manner; using computers and related software applications; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment. Physical Requirements and Working Conditions: Mobility to work in a typical office setting and use standard equipment, sit and retain concentration for extended periods of time, vision to read printed materials and VDT screens, and hearing and speech to communicate effectively in-person and over the telephone. Strength and agility to exert up to 20 pounds of force occasionally and/or an eligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification. #LI-MH1 Closing Date/Time: Continuous
JOB SUMMARY Hiring Range: $18.08 - $21.27 Full Salary Range: $18.08 - $24.46 The purpose of this position is to coordinate the control, access and destruction of the Town's records and provide records management support. Assist with the administration of the Town's comprehensive records management program in order to support the Town's records management officer and comply with records keeping requirements established in state law, Town charter, and Town code. This position coordinates and processes Public Information Act (PIA) requests and provides administrative and technical support to the Town Secretary. EXAMPLES OF DUTIES Maintenance of the Records Management Program, including records retention and destruction. Oversees digitization of paper records, assists in managing the Records Center. Monitors, evaluates and advises management and staff of record keeping practices. Stores and manages all Town legislative documents. Maintains centralized Town records and off-site records center. Supports Town Secretary Office with administration of the Public Information Act. Processes requests for public information; works with key personnel in Town departments to ensure efficient response and compliance with state law. Processes payments, fees and requisitions. Purchase materials and supplies to maintain inventory. Prepares documents, schedules meetings and answer phone calls. Participates in special projects as assigned. QUALIFICATIONS Experience and Education Guidelines : Experience: Two (2) years of experience in records management or in a related field, municipal experience is preferred. Education : High School Diploma or equivalent, 1 year of advanced study or training. Equivalent combination of education and experience may be considered. License or Certification : Must possess a valid Texas Class C driver's license. Must pass MVR check. Must pass pre-employment drug screening and background check. Knowledge of : Oral and written English communication skills including spelling, grammar, and punctuation. Computer skills, Windows, Microsoft Office applications, Internet, Adobe Acrobat and Microsoft Outlook. Ability to : Accept positive suggestions. Demonstrate research and analytical skills. Manage multiple tasks simultaneously. Prioritize and organize various assignments in order to produce efficient results. Understand and follow written and oral instructions. Establish and maintain cooperative-working relationships with those contacted in the course of work. Communicate effectively with internal and external customers both orally and in writing. Complete work assignments in a timely manner. Establish and manage multiple deadlines. Prepare records and maintain reports. Operate standard office equipment. ADDITIONAL DETAILS PHYSICAL DEMANDS The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear. Must be able to walk, stand, stretch, bend, twist, stoop, and kneel. Occasionally required to lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those that an employee encounters while performing the essential function of this job. The noise level in the work environment is usually moderate. Employee must have ability to maintain concentration in the midst of interruptions and background noise.
Sep 20, 2021
Part Time
JOB SUMMARY Hiring Range: $18.08 - $21.27 Full Salary Range: $18.08 - $24.46 The purpose of this position is to coordinate the control, access and destruction of the Town's records and provide records management support. Assist with the administration of the Town's comprehensive records management program in order to support the Town's records management officer and comply with records keeping requirements established in state law, Town charter, and Town code. This position coordinates and processes Public Information Act (PIA) requests and provides administrative and technical support to the Town Secretary. EXAMPLES OF DUTIES Maintenance of the Records Management Program, including records retention and destruction. Oversees digitization of paper records, assists in managing the Records Center. Monitors, evaluates and advises management and staff of record keeping practices. Stores and manages all Town legislative documents. Maintains centralized Town records and off-site records center. Supports Town Secretary Office with administration of the Public Information Act. Processes requests for public information; works with key personnel in Town departments to ensure efficient response and compliance with state law. Processes payments, fees and requisitions. Purchase materials and supplies to maintain inventory. Prepares documents, schedules meetings and answer phone calls. Participates in special projects as assigned. QUALIFICATIONS Experience and Education Guidelines : Experience: Two (2) years of experience in records management or in a related field, municipal experience is preferred. Education : High School Diploma or equivalent, 1 year of advanced study or training. Equivalent combination of education and experience may be considered. License or Certification : Must possess a valid Texas Class C driver's license. Must pass MVR check. Must pass pre-employment drug screening and background check. Knowledge of : Oral and written English communication skills including spelling, grammar, and punctuation. Computer skills, Windows, Microsoft Office applications, Internet, Adobe Acrobat and Microsoft Outlook. Ability to : Accept positive suggestions. Demonstrate research and analytical skills. Manage multiple tasks simultaneously. Prioritize and organize various assignments in order to produce efficient results. Understand and follow written and oral instructions. Establish and maintain cooperative-working relationships with those contacted in the course of work. Communicate effectively with internal and external customers both orally and in writing. Complete work assignments in a timely manner. Establish and manage multiple deadlines. Prepare records and maintain reports. Operate standard office equipment. ADDITIONAL DETAILS PHYSICAL DEMANDS The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Regularly required to sit, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear. Must be able to walk, stand, stretch, bend, twist, stoop, and kneel. Occasionally required to lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those that an employee encounters while performing the essential function of this job. The noise level in the work environment is usually moderate. Employee must have ability to maintain concentration in the midst of interruptions and background noise.
Position Description Application materials will be reviewed in an ongoing basis until position is filled . Please allow two (2) weeks for processing of all application materials. The eligible list established from this recruitment may be used to fill future temporary and permanent positions as vacancies arise (Natividad offers up to a $1,500 sign-on bonus to candidates hired into a permanent position). Exam#20/80L02/08CR. Natividad is currently seeking to fill several permanent and temporary Patient Registrar (Patient Services Representative II) positions in Admitting/Registration and Clinic Services. Under general supervision, incumbents perform general registration duties and work variable shifts and weekends. These incumbents are responsible to interview patients to collect, verify, and document billing information related for each patient encounter and accurately enter the data into the information system. We are seeking individuals that are customer service oriented, have flexible schedules, self-motivated multi-task oriented, and have the ability to work individually and with team members to support various registration functions to achieve the highest quality possible. Examples of Duties SIGNIFICANT DUTIES Welcome and assist patients and visitors into Hospital Clinics, Health Department Clinics or Hospital Admitting or Emergency Department. Use system to schedule patient appointments, obtain prior eligibility and insurance authorization, enter information and documents into computer system correctly and timely, provide data to the business office. Screen/Interview patients to obtain necessary new or updated information, including legal name referencing acceptable related to patient identification, payor sources, employment and other information, for hospital pre-admissions and admissions, clinic services, laboratory and diagnostic services, pharmacy and emergency treatment or other outpatient services; and screen and refer patients to publicly-funded payor programs for eligibility evaluation. Understand Trauma procedures and follow state and federal hospital compliance guidelines along with hospital and department policies when preparing hospital admission packets, outpatient packets, newborn packets, and OB pre-registration packets, other pre-registrations; assist patients with completion of forms and paperwork requiring patient signatures, collect valid demographic and insurance information, etc. and file accordingly. Promote patient safety by safeguarding and keeping the integrity of patient medical records utilizing a computerized patient registration system, and preparing patient identification bands per Natividad's policy. Contact insurance payors to verify patient eligibility, if required request pre-certification and authorization for services and/or admission, evaluate and collect missing signatures and/or additional insurance data, lien, and release information prior to patient discharge. Report and document patient concerns and non-compliance behavior immediately to supervisor/manager. Collect deposits, issue receipts, balance and deposit cash daily to the designated area; and maintain change fund log daily by verifying cash and signing cash log between all shifts. Obtain and know how to read and process admission orders and account requests from labor and delivery, HAN, physicians, and nursing staff. Utilize appropriate email distributions to communicate possible identity theft, duplicate medical records, etc. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have proven track record demonstrating the following knowledge, skills, and abilities: Working knowledge of : Patient admission and registration procedures and requirements required for patient screening, pre-admission and admission; requirements and procedure of the variety of payor sources encountered in order to determine patient eligibility; operations and requirements of an admission and registration computer system typical to hospitals or clinics; publicly funded payor sources and program enrollment; medical terminology usage and spelling in order to complete pertinent registration and admission documents; general office procedures, filing and keyboard operation and medical terminology, medical billing, coding, medical software, CPT codes, and ICD-9 codes; Alphabetical filing in order to file and retrieve patient records; basic arithmetic in order to compute fees and make correct change; define insurance terminology; problem solving skills; basic spelling; 10 key by touch; customer service; listen and communicate effectively to assist, screen, or determine reasons for visit. Skill and ability to: Interview individuals and obtain comprehensive and accurate information under unpleasant or urgent circumstances; operate a computerized admitting/registration system rapidly and accurately; prepare and process forms and paperwork; prepare and maintain patient files and records; perform basic arithmetic calculations related to deposits and totaling cash log, problem solve and basic spelling; establish, maintain and promote effective working relationships with staff and other County departments; communicate verbally with patients and coworkers in a clear and effective manner in a noisy waiting room environment; and effectively communicate in writing in order to document patient registration and admission information. Additional Information CONDITIONS OF EMPLOYMENT Natividad requires that all incumbents pass a pre-employment physical/medical assessment. Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check. Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven. Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work. Incumbents may be required to work all shifts, including weekends and holidays; Incumbents may be required to work with potentially hazardous and infectious substances. **REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS** APPLICATION SUBMISSION: A completed Monterey County Application and responses to the Supplemental Questionnaire, must be submitted for review to the Natividad Human Resources Office, 1441 Constitution Blvd., Bldg. 300, Salinas, CA. 93906 OR on-line applications may be submitted a t www.natividad.com Optional resume may be attached to the on-line application or emailed separately t o: GarciaDL@natividad.com , resume will be accepted in addition to, but not in lieu of the required application materials. For more information or to receive application materials, you may contact the Natividad Human Resources Office at (831) 783-2700. Office hours, M - F, 7:30a.m.- 5 p.m. QUALIFICATIONS APPRAISAL: Completed application materials will be competitively evaluated. The best-qualified applicants will be invited to participate further in the process . QUALIFICATIONS ASSESSMENT: To further assess applicants' possessions of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam. ELIGIBLE LIST: Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future vacancies. SPECIAL NOTES If you believe you possess a disability that would require test accommodation, please contact the Personnel Analyst for Natividad at (831) 783-2711. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States. If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for benefits. (Natividad offers up to a $1,500 sign-on bonus to candidates hired into a permanent position). Benefits: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
Sep 20, 2021
Full Time
Position Description Application materials will be reviewed in an ongoing basis until position is filled . Please allow two (2) weeks for processing of all application materials. The eligible list established from this recruitment may be used to fill future temporary and permanent positions as vacancies arise (Natividad offers up to a $1,500 sign-on bonus to candidates hired into a permanent position). Exam#20/80L02/08CR. Natividad is currently seeking to fill several permanent and temporary Patient Registrar (Patient Services Representative II) positions in Admitting/Registration and Clinic Services. Under general supervision, incumbents perform general registration duties and work variable shifts and weekends. These incumbents are responsible to interview patients to collect, verify, and document billing information related for each patient encounter and accurately enter the data into the information system. We are seeking individuals that are customer service oriented, have flexible schedules, self-motivated multi-task oriented, and have the ability to work individually and with team members to support various registration functions to achieve the highest quality possible. Examples of Duties SIGNIFICANT DUTIES Welcome and assist patients and visitors into Hospital Clinics, Health Department Clinics or Hospital Admitting or Emergency Department. Use system to schedule patient appointments, obtain prior eligibility and insurance authorization, enter information and documents into computer system correctly and timely, provide data to the business office. Screen/Interview patients to obtain necessary new or updated information, including legal name referencing acceptable related to patient identification, payor sources, employment and other information, for hospital pre-admissions and admissions, clinic services, laboratory and diagnostic services, pharmacy and emergency treatment or other outpatient services; and screen and refer patients to publicly-funded payor programs for eligibility evaluation. Understand Trauma procedures and follow state and federal hospital compliance guidelines along with hospital and department policies when preparing hospital admission packets, outpatient packets, newborn packets, and OB pre-registration packets, other pre-registrations; assist patients with completion of forms and paperwork requiring patient signatures, collect valid demographic and insurance information, etc. and file accordingly. Promote patient safety by safeguarding and keeping the integrity of patient medical records utilizing a computerized patient registration system, and preparing patient identification bands per Natividad's policy. Contact insurance payors to verify patient eligibility, if required request pre-certification and authorization for services and/or admission, evaluate and collect missing signatures and/or additional insurance data, lien, and release information prior to patient discharge. Report and document patient concerns and non-compliance behavior immediately to supervisor/manager. Collect deposits, issue receipts, balance and deposit cash daily to the designated area; and maintain change fund log daily by verifying cash and signing cash log between all shifts. Obtain and know how to read and process admission orders and account requests from labor and delivery, HAN, physicians, and nursing staff. Utilize appropriate email distributions to communicate possible identity theft, duplicate medical records, etc. Examples of Experience/Education/Training THE SUCCESSFUL CANDIDATE Will have proven track record demonstrating the following knowledge, skills, and abilities: Working knowledge of : Patient admission and registration procedures and requirements required for patient screening, pre-admission and admission; requirements and procedure of the variety of payor sources encountered in order to determine patient eligibility; operations and requirements of an admission and registration computer system typical to hospitals or clinics; publicly funded payor sources and program enrollment; medical terminology usage and spelling in order to complete pertinent registration and admission documents; general office procedures, filing and keyboard operation and medical terminology, medical billing, coding, medical software, CPT codes, and ICD-9 codes; Alphabetical filing in order to file and retrieve patient records; basic arithmetic in order to compute fees and make correct change; define insurance terminology; problem solving skills; basic spelling; 10 key by touch; customer service; listen and communicate effectively to assist, screen, or determine reasons for visit. Skill and ability to: Interview individuals and obtain comprehensive and accurate information under unpleasant or urgent circumstances; operate a computerized admitting/registration system rapidly and accurately; prepare and process forms and paperwork; prepare and maintain patient files and records; perform basic arithmetic calculations related to deposits and totaling cash log, problem solve and basic spelling; establish, maintain and promote effective working relationships with staff and other County departments; communicate verbally with patients and coworkers in a clear and effective manner in a noisy waiting room environment; and effectively communicate in writing in order to document patient registration and admission information. Additional Information CONDITIONS OF EMPLOYMENT Natividad requires that all incumbents pass a pre-employment physical/medical assessment. Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check. Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven. Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work. Incumbents may be required to work all shifts, including weekends and holidays; Incumbents may be required to work with potentially hazardous and infectious substances. **REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS** APPLICATION SUBMISSION: A completed Monterey County Application and responses to the Supplemental Questionnaire, must be submitted for review to the Natividad Human Resources Office, 1441 Constitution Blvd., Bldg. 300, Salinas, CA. 93906 OR on-line applications may be submitted a t www.natividad.com Optional resume may be attached to the on-line application or emailed separately t o: GarciaDL@natividad.com , resume will be accepted in addition to, but not in lieu of the required application materials. For more information or to receive application materials, you may contact the Natividad Human Resources Office at (831) 783-2700. Office hours, M - F, 7:30a.m.- 5 p.m. QUALIFICATIONS APPRAISAL: Completed application materials will be competitively evaluated. The best-qualified applicants will be invited to participate further in the process . QUALIFICATIONS ASSESSMENT: To further assess applicants' possessions of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam. ELIGIBLE LIST: Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future vacancies. SPECIAL NOTES If you believe you possess a disability that would require test accommodation, please contact the Personnel Analyst for Natividad at (831) 783-2711. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States. If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for benefits. (Natividad offers up to a $1,500 sign-on bonus to candidates hired into a permanent position). Benefits: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job APPLICATIONS REVIEWED DAILY APPLY ASAP - This recruitment may close without notice when sufficient qualified applications are received. The San Bernardino County Registrar of Voters seeks a dynamic, innovative administrator, who can lead and thrive in a fast-paced environment, to manage our elections programs, processes and team. The Chief Deputy Registrar of Voters is a key member of the Department's senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting and certifying all Primary, General, and Special elections. Essential duties include but are not limited to: Directs the daily activities of a functional division; guides, directs and evaluates the work of staff; recommends, establishes and administers departmental procedures; provides direction to supervisory staff on personnel issues. Assists with development of the Department's strategic plan and with planning and implementing special projects; develops, maintains, and enhances internal policies and procedures; instills and maintains a high level of customer service in the department. Assists in developing and monitoring the department's operating budget; oversees staff supporting the budget preparation process and the department acquisition processes; manages and develops bid requests and request for proposals (RFP); performs cost related studies. Assists in developing, analyzing and tracking election related legislation; reviews and analyzes elections related statutes, ordinances and regulatory directives to ensure compliance; makes recommendations regarding their impact on department operations; compiles and reports on a variety of elections related data. Provides information to County leaders, candidates, officials, media and the public about the elections process; may assume Registrar's duties in Registrar's absence. Oversees voter registration and the maintenance of voter records; directs the verification and filing of nominations and campaign statements for elective offices, initiative referendums, and petitions. Oversees the preparation, inspection, printing of official and sample ballots and voter information guides; ensures quality and timely distribution of ballots and voter information materials. Plans and directs Election Day operations, logistics and voting services; coordinates polling site acquisition and staffing and ensures the accurate and timely distribution and delivery of election materials to the polls. Oversees the official canvass of the votes, processing of absentee ballots and certification of the elections. Evaluates elections organization, processes and staff utilization; makes recommendations for improvements and assists in the development of plans to accomplish the efficient, accurate and timely completion of elections. For a more detailed listing of duties, please view the Chief Deputy Registrar of Voters job description. SALARY AND BENEFITS This position offers a competitive salary range of $77,417.60 - $104,956.80 annually depending on qualifications with bi-annual step increases of 2.5% up to Step 14. The total value of salary and benefits offered is up to $148,345. ABOUT THE REGISTRAR OF VOTERS Conducting elections is exciting and challenging. Attention to detail is critical and working as a team is vital to accomplishing successful elections. Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections. The Registrar of Voters believes that a successful team is a partnership - one that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity CONDITIONS OF EMPLOYMENT Work Schedule: During peak election periods, this position will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Minimum Requirements Education : A Bachelor's degree in Business or Public Administration, or other relevant field. -AND- Experience : Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs, in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter) units of the required education. Applicants with an acceptable combination of relevant education and experience may be considered. Desired Qualifications The ideal candidate will have extensive experience participating in the planning and managing of Federal, State, County and/or Municipal election processes in a manner that promotes an inclusive electoral process and reflects the highest public ethics and personal integrity. Additionally, the successful candidate will possess the following skills and competencies: LEADERSHIP An inspirational leader who develops and cultivates leadership in others. Develops and promotes succession planning. Applies effective performance management skills. Demonstrates unquestionable integrity and high ethical standards. RELATIONSHIP BUILDING Demonstrates professional acumen and effectiveness. Nurtures productive relationships with key stakeholders. Connected, trustworthy, and empowering. Able to relate harmoniously with community partners, staff and clients of diverse ethnic and e conomic backgrounds KNOWLEDGE Knowledge of principles, practices and Federal, State and local laws, legislation, and regulations required in the field of election administration and voting systems. Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. COMMUNICATION Possesses excellent oral and written communication skills. Creates an atmosphere of transparency, inclusiveness and openness. Responsive to the concerns and issues of others. Participates in collaborative problem solving. OPERATIONAL EXCELLENCE Has a vision for and excels in short-range and long-range planning. Demonstrates effective and decisive operational management skills. Excels in measuring and increasing performance against objectives. Holds themselves and others accountable for results. Selection Process There will be a Competitive Evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. ( Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.) Application Procedure : Applications will be accepted continuously, with a priority screening deadline of Tuesday, July 6, 2021 . After the priority screening date, applications will be reviewed daily until a sufficient number of qualified applications are received. Interested applicants are encouraged to apply as soon as possible as this recruitment may close at any time . Applications will be accepted and processed continuously while the recruitment remains open. This recruitment may close at any time. Successful candidates will be placed on the eligible list for six (6) months . All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Sep 20, 2021
Full Time
The Job APPLICATIONS REVIEWED DAILY APPLY ASAP - This recruitment may close without notice when sufficient qualified applications are received. The San Bernardino County Registrar of Voters seeks a dynamic, innovative administrator, who can lead and thrive in a fast-paced environment, to manage our elections programs, processes and team. The Chief Deputy Registrar of Voters is a key member of the Department's senior management team, participating in organizational strategic planning and administering election programs. The position serves as a Chief over a division of the Registrar of Voters (ROV) office and has primary responsibility for assisting the ROV in planning, conducting and certifying all Primary, General, and Special elections. Essential duties include but are not limited to: Directs the daily activities of a functional division; guides, directs and evaluates the work of staff; recommends, establishes and administers departmental procedures; provides direction to supervisory staff on personnel issues. Assists with development of the Department's strategic plan and with planning and implementing special projects; develops, maintains, and enhances internal policies and procedures; instills and maintains a high level of customer service in the department. Assists in developing and monitoring the department's operating budget; oversees staff supporting the budget preparation process and the department acquisition processes; manages and develops bid requests and request for proposals (RFP); performs cost related studies. Assists in developing, analyzing and tracking election related legislation; reviews and analyzes elections related statutes, ordinances and regulatory directives to ensure compliance; makes recommendations regarding their impact on department operations; compiles and reports on a variety of elections related data. Provides information to County leaders, candidates, officials, media and the public about the elections process; may assume Registrar's duties in Registrar's absence. Oversees voter registration and the maintenance of voter records; directs the verification and filing of nominations and campaign statements for elective offices, initiative referendums, and petitions. Oversees the preparation, inspection, printing of official and sample ballots and voter information guides; ensures quality and timely distribution of ballots and voter information materials. Plans and directs Election Day operations, logistics and voting services; coordinates polling site acquisition and staffing and ensures the accurate and timely distribution and delivery of election materials to the polls. Oversees the official canvass of the votes, processing of absentee ballots and certification of the elections. Evaluates elections organization, processes and staff utilization; makes recommendations for improvements and assists in the development of plans to accomplish the efficient, accurate and timely completion of elections. For a more detailed listing of duties, please view the Chief Deputy Registrar of Voters job description. SALARY AND BENEFITS This position offers a competitive salary range of $77,417.60 - $104,956.80 annually depending on qualifications with bi-annual step increases of 2.5% up to Step 14. The total value of salary and benefits offered is up to $148,345. ABOUT THE REGISTRAR OF VOTERS Conducting elections is exciting and challenging. Attention to detail is critical and working as a team is vital to accomplishing successful elections. Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections. The Registrar of Voters believes that a successful team is a partnership - one that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity CONDITIONS OF EMPLOYMENT Work Schedule: During peak election periods, this position will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required. Employees will be required to make provision for transportation. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Minimum Requirements Education : A Bachelor's degree in Business or Public Administration, or other relevant field. -AND- Experience : Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs, in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter) units of the required education. Applicants with an acceptable combination of relevant education and experience may be considered. Desired Qualifications The ideal candidate will have extensive experience participating in the planning and managing of Federal, State, County and/or Municipal election processes in a manner that promotes an inclusive electoral process and reflects the highest public ethics and personal integrity. Additionally, the successful candidate will possess the following skills and competencies: LEADERSHIP An inspirational leader who develops and cultivates leadership in others. Develops and promotes succession planning. Applies effective performance management skills. Demonstrates unquestionable integrity and high ethical standards. RELATIONSHIP BUILDING Demonstrates professional acumen and effectiveness. Nurtures productive relationships with key stakeholders. Connected, trustworthy, and empowering. Able to relate harmoniously with community partners, staff and clients of diverse ethnic and e conomic backgrounds KNOWLEDGE Knowledge of principles, practices and Federal, State and local laws, legislation, and regulations required in the field of election administration and voting systems. Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. COMMUNICATION Possesses excellent oral and written communication skills. Creates an atmosphere of transparency, inclusiveness and openness. Responsive to the concerns and issues of others. Participates in collaborative problem solving. OPERATIONAL EXCELLENCE Has a vision for and excels in short-range and long-range planning. Demonstrates effective and decisive operational management skills. Excels in measuring and increasing performance against objectives. Holds themselves and others accountable for results. Selection Process There will be a Competitive Evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. ( Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.) Application Procedure : Applications will be accepted continuously, with a priority screening deadline of Tuesday, July 6, 2021 . After the priority screening date, applications will be reviewed daily until a sufficient number of qualified applications are received. Interested applicants are encouraged to apply as soon as possible as this recruitment may close at any time . Applications will be accepted and processed continuously while the recruitment remains open. This recruitment may close at any time. Successful candidates will be placed on the eligible list for six (6) months . All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Examples of Duties / Knowledge & Skills
Link to full job description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223806?keywords=city%20clerk&pagetype=classSpecifications
Sep 15, 2021
Full Time
Examples of Duties / Knowledge & Skills
Link to full job description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223806?keywords=city%20clerk&pagetype=classSpecifications
