San Joaquin General Hospital is seeking a candidate who possesses experience with development and maintenance of trauma data base systems for the purpose of quality assurance.This position is a journey level class and candidates should demonstrate strong organizational, technical, and clerical skills. This recruitment is being conducted to fill one part-time position in the San Joaquin General Hospital's Trauma Department. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES • Identifies all qualifying cases from the trauma patients brought into the hospital for inclusion in the registry, in accordance with ACS standards; updates previously included cases as needed; assembles chart copies as listed to complete abstractions. • Identifies and abstracts data from patient medical records, including demographics, location of injury, and pre-hospital data, for the purpose of statistical reporting, analysis, and inclusion into the trauma registry; collects data and researches missing patient care documentation as needed from multiple sources, including other facilities or agencies. • Maintains an electronic registry that adheres to reporting requirements and complies with prescribed standards and regulations needed for trauma center accreditation by the ACS Committee. • Utilizes Abbreviated Injury Scale/Injury Severity Scores (AIS/ISS) and International Classification of Diseases (ICD9) codes to compile indicators and statistics for use by the Trauma Nursing Director, physicians, and other Hospital staff. • Generates and prepares reports on trauma populations, performs data searches for trauma-related research projects, and provides information that will be used for Performance Improvement activities to facilitate continued education and system improvement. • Maintains trauma and ambulance logs; reviews the logs for omissions and duplicates; provides log data to other departments (e.g., medical records) as appropriate. • Prepares and submits periodic data reports of trauma cases and information to the Trauma Nursing Director, Emergency Medical Services (EMS), and/or other Hospital staff/departments as directed; prepares and submits reports to the National Trauma Data Bank, in accordance with ACS guidelines. • Maintains confidentiality and security of all patient information in compliance with Hospital and federal regulations; maintains quality control of case findings, abstracting, coding, follow-up and data processing. • Maintains records for continuing Quality Assurance indicators reviewed at periodic meetings. • Participates in continuing education coursework to stay abreast of new developments in registry data management, regulations, requirements, and trends; assists in updating policies and procedures related to trauma registry activities as assigned. • Provides general administrative assistance to the Trauma Nurse Director pertaining to the coordination of unit functions. • Performs other or related duties as assigned. MINIMUM QUALIFICATIONS Note : Supplemental application must be submitted with employment application. Either Pattern I Experience : One year performing duties as a Trauma Registrar I in San Joaquin County. Or Pattern II Experience : One year performing duties as a trauma registrar in an acute care hospital. Or Pattern III Certification : Current certification as a "Certified Trauma Registrar" by the American Trauma Registrars Society Certification Board (ATRSCP). KNOWLEDGE Trauma registration practices and procedures; basic anatomy and physiology, disease processes, and medical diagnostic procedures; medical terminology applicable to pre-hospital care, emergency room care, and discharge care; general requirements associated with maintaining trauma registries and ensuring compliance with ACS standards; electronic data management and reporting, including the use of standard office software applications and Microsoft Excel; methods of researching and gathering medical information; various types of equipment, instruments and supplies used in an emergency room setting. ABILITY Accurately read and interpret handwritten and transcribed documents in a medical record, identify qualifying trauma cases, and abstract/code case information into a trauma registration data base; accurately type at a speed of approximately 40 words per minute; maintain strict confidentiality of information as required by Hospital policies and federal regulations; retrieve and maintain data and information in automated systems and documents; efficiently and effectively utilize standard office computer hardware and software including Microsoft Excel; understand and carry out instructions from medical, nursing and/or other staff; work under pressure and meet critical deadlines; accept changes in work assignments due to shifting priorities; work effectively as a member of a specialized team; communicate effectively, both orally and in writing; maintain cooperative relationships with those encountered during the course of the work. PHYSICAL/MENTAL REQUIREMENTS Mobility - Constant sitting for long periods of time; frequent walking required; occasional pushing/pulling; occasional bending/squatting; occasional stair climbing; Lifting - Frequent lifting required of 5 lbs or less; occasional lifting required of 5 to 25 lbs.; Vision - Constant reading, color perception, eye/hand coordination, depth perception, close up work and field of vision/peripheral; Hearing - Frequent hearing and talking in person and on the telephone; Dexterity - Constant keyboarding/typing, and manipulation of small objects; Emotional/Psychological - Constant concentration; frequent exposure to grief/trauma and emergency situations; frequent decision making; occasional potential for exposure to hazardous materials. Environmental Conditions - Constant work in an indoor environment; occasional loud noises. BENEFITS Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases. Selection Procedures Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given, the top candidates may be referred to the hiring department for further selection. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when: They are related to the Appointing Authority, or The employment would result in one of them supervising the work of the other Department Heads may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/7/2020 11:59:00 PM
Aug 06, 2020
Part Time
San Joaquin General Hospital is seeking a candidate who possesses experience with development and maintenance of trauma data base systems for the purpose of quality assurance.This position is a journey level class and candidates should demonstrate strong organizational, technical, and clerical skills. This recruitment is being conducted to fill one part-time position in the San Joaquin General Hospital's Trauma Department. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES • Identifies all qualifying cases from the trauma patients brought into the hospital for inclusion in the registry, in accordance with ACS standards; updates previously included cases as needed; assembles chart copies as listed to complete abstractions. • Identifies and abstracts data from patient medical records, including demographics, location of injury, and pre-hospital data, for the purpose of statistical reporting, analysis, and inclusion into the trauma registry; collects data and researches missing patient care documentation as needed from multiple sources, including other facilities or agencies. • Maintains an electronic registry that adheres to reporting requirements and complies with prescribed standards and regulations needed for trauma center accreditation by the ACS Committee. • Utilizes Abbreviated Injury Scale/Injury Severity Scores (AIS/ISS) and International Classification of Diseases (ICD9) codes to compile indicators and statistics for use by the Trauma Nursing Director, physicians, and other Hospital staff. • Generates and prepares reports on trauma populations, performs data searches for trauma-related research projects, and provides information that will be used for Performance Improvement activities to facilitate continued education and system improvement. • Maintains trauma and ambulance logs; reviews the logs for omissions and duplicates; provides log data to other departments (e.g., medical records) as appropriate. • Prepares and submits periodic data reports of trauma cases and information to the Trauma Nursing Director, Emergency Medical Services (EMS), and/or other Hospital staff/departments as directed; prepares and submits reports to the National Trauma Data Bank, in accordance with ACS guidelines. • Maintains confidentiality and security of all patient information in compliance with Hospital and federal regulations; maintains quality control of case findings, abstracting, coding, follow-up and data processing. • Maintains records for continuing Quality Assurance indicators reviewed at periodic meetings. • Participates in continuing education coursework to stay abreast of new developments in registry data management, regulations, requirements, and trends; assists in updating policies and procedures related to trauma registry activities as assigned. • Provides general administrative assistance to the Trauma Nurse Director pertaining to the coordination of unit functions. • Performs other or related duties as assigned. MINIMUM QUALIFICATIONS Note : Supplemental application must be submitted with employment application. Either Pattern I Experience : One year performing duties as a Trauma Registrar I in San Joaquin County. Or Pattern II Experience : One year performing duties as a trauma registrar in an acute care hospital. Or Pattern III Certification : Current certification as a "Certified Trauma Registrar" by the American Trauma Registrars Society Certification Board (ATRSCP). KNOWLEDGE Trauma registration practices and procedures; basic anatomy and physiology, disease processes, and medical diagnostic procedures; medical terminology applicable to pre-hospital care, emergency room care, and discharge care; general requirements associated with maintaining trauma registries and ensuring compliance with ACS standards; electronic data management and reporting, including the use of standard office software applications and Microsoft Excel; methods of researching and gathering medical information; various types of equipment, instruments and supplies used in an emergency room setting. ABILITY Accurately read and interpret handwritten and transcribed documents in a medical record, identify qualifying trauma cases, and abstract/code case information into a trauma registration data base; accurately type at a speed of approximately 40 words per minute; maintain strict confidentiality of information as required by Hospital policies and federal regulations; retrieve and maintain data and information in automated systems and documents; efficiently and effectively utilize standard office computer hardware and software including Microsoft Excel; understand and carry out instructions from medical, nursing and/or other staff; work under pressure and meet critical deadlines; accept changes in work assignments due to shifting priorities; work effectively as a member of a specialized team; communicate effectively, both orally and in writing; maintain cooperative relationships with those encountered during the course of the work. PHYSICAL/MENTAL REQUIREMENTS Mobility - Constant sitting for long periods of time; frequent walking required; occasional pushing/pulling; occasional bending/squatting; occasional stair climbing; Lifting - Frequent lifting required of 5 lbs or less; occasional lifting required of 5 to 25 lbs.; Vision - Constant reading, color perception, eye/hand coordination, depth perception, close up work and field of vision/peripheral; Hearing - Frequent hearing and talking in person and on the telephone; Dexterity - Constant keyboarding/typing, and manipulation of small objects; Emotional/Psychological - Constant concentration; frequent exposure to grief/trauma and emergency situations; frequent decision making; occasional potential for exposure to hazardous materials. Environmental Conditions - Constant work in an indoor environment; occasional loud noises. BENEFITS Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases. Selection Procedures Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given, the top candidates may be referred to the hiring department for further selection. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Physical Exam : Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-employment Drug Screening Exam : Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when: They are related to the Appointing Authority, or The employment would result in one of them supervising the work of the other Department Heads may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/7/2020 11:59:00 PM
CITY OF VENTURA, CA
501 Poli Street, Ventura, California 93001, USA
Description The City of Ventura is hiring! We have an immediate vacancy in a key position within the organization. Come join our team as we align our workforce to better serve our community together - they're counting on us. We are accepting applications for the position of Police Records Supervisor. The Police Records Supervisor is responsible for the supervision and coordination of all activities and staff responsibilities within the Police Records Unit. The position also oversees the operation of the department's computerized records system. The Police Records Supervisor is the first-line supervisory classification in the Police Records classification series. The supervisor is responsible for the direct oversight, supervision and evaluation of assigned staff, as well as program administration, functioning independently, exercising independent judgement and making sound decisions. This classification is distinguished from the Police Records Manager by the latter's overall management responsibility over a variety of functional areas. The ideal candidate for this position will have demonstrated 1) the ability to successfully select, supervise, train, and evaluate the work of staff, 2) knowledge of the California Public Records Act and the Evidence Code sections pertaining to subpoena duces tecum, 3) an ability to communicate clearly and concisely, both orally and in writing, and 4) experience with the operation of law enforcement records management system. The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the benefits tab on the job posting for more information. To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday, September 4, 2020. For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by selecting here Police Records Supervisor . If you have questions about the recruitment process please contact Human Resources at recruitment@cityofventura.ca.gov . Minimum Qualifications A combination of education, training and experience equivalent to graduation from high school and three years of increasingly responsible police records clerical experience in a law enforcement agency involving computerized records management system operation and some supervisory or leadworker experience. License: Possession of a valid California Class C driver license is required. Certificates: Possession of, or ability to obtain and maintain, an appropriate, valid CLETS certification issued by the Department of Justice is required within one year of employment. Possession of the POST Professional Records Supervisor certificate is highly desirable upon application and required within one year of employment. Selection Process Submit a City application and supplemental questions by the filing deadline. The preferred method to submit your application is on-line at www.cityofventura.ca.gov/jobs . If you are unable to submit an online application, you may request paper application materials by calling (805) 654-7853 during regular business hours or emailing recruitment@cityofventura.ca.gov. Paper applications and answers to the supplemental questionnaire can be Faxed to (805) 648-4467 or mailed to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93001. If you FAX, it is highly recommended that you also send the original documents via mail. It is important that your City job application show all the relevant education, training and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application. Submitting an incomplete application, may disqualify you from further consideration in the recruitment process. Application Filing Deadline : Applications and supplemental questions will be accepted until Friday, September 4, 2020 at 5:00 PM. Department Selection Interview : A select number of candidates will be invited to a panel interview process that is tentatively scheduled for the week of September 21st or 28th. Selected candidates will be notified of specifics after the filing deadline. Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time. The Department selection interviews will be scheduled promptly after the panel interview process is completed. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. Diversity and Inclusion The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.9/4/2020 5:00 PM Pacific
Aug 06, 2020
Full Time
Description The City of Ventura is hiring! We have an immediate vacancy in a key position within the organization. Come join our team as we align our workforce to better serve our community together - they're counting on us. We are accepting applications for the position of Police Records Supervisor. The Police Records Supervisor is responsible for the supervision and coordination of all activities and staff responsibilities within the Police Records Unit. The position also oversees the operation of the department's computerized records system. The Police Records Supervisor is the first-line supervisory classification in the Police Records classification series. The supervisor is responsible for the direct oversight, supervision and evaluation of assigned staff, as well as program administration, functioning independently, exercising independent judgement and making sound decisions. This classification is distinguished from the Police Records Manager by the latter's overall management responsibility over a variety of functional areas. The ideal candidate for this position will have demonstrated 1) the ability to successfully select, supervise, train, and evaluate the work of staff, 2) knowledge of the California Public Records Act and the Evidence Code sections pertaining to subpoena duces tecum, 3) an ability to communicate clearly and concisely, both orally and in writing, and 4) experience with the operation of law enforcement records management system. The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the benefits tab on the job posting for more information. To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Friday, September 4, 2020. For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by selecting here Police Records Supervisor . If you have questions about the recruitment process please contact Human Resources at recruitment@cityofventura.ca.gov . Minimum Qualifications A combination of education, training and experience equivalent to graduation from high school and three years of increasingly responsible police records clerical experience in a law enforcement agency involving computerized records management system operation and some supervisory or leadworker experience. License: Possession of a valid California Class C driver license is required. Certificates: Possession of, or ability to obtain and maintain, an appropriate, valid CLETS certification issued by the Department of Justice is required within one year of employment. Possession of the POST Professional Records Supervisor certificate is highly desirable upon application and required within one year of employment. Selection Process Submit a City application and supplemental questions by the filing deadline. The preferred method to submit your application is on-line at www.cityofventura.ca.gov/jobs . If you are unable to submit an online application, you may request paper application materials by calling (805) 654-7853 during regular business hours or emailing recruitment@cityofventura.ca.gov. Paper applications and answers to the supplemental questionnaire can be Faxed to (805) 648-4467 or mailed to City Hall at: 501 Poli Street, Room 210; Ventura, CA 93001. If you FAX, it is highly recommended that you also send the original documents via mail. It is important that your City job application show all the relevant education, training and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application. Submitting an incomplete application, may disqualify you from further consideration in the recruitment process. Application Filing Deadline : Applications and supplemental questions will be accepted until Friday, September 4, 2020 at 5:00 PM. Department Selection Interview : A select number of candidates will be invited to a panel interview process that is tentatively scheduled for the week of September 21st or 28th. Selected candidates will be notified of specifics after the filing deadline. Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time. The Department selection interviews will be scheduled promptly after the panel interview process is completed. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. Diversity and Inclusion The City of Ventura is an Equal Opportunity Employer. We promote equal employment opportunity to all qualified applicants without regard to age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, marital status, physical disability, mental disability, medical condition, genetic information, gender, gender identity, gender expression, and military and veteran status.9/4/2020 5:00 PM Pacific
PLACER COUNTY, CA
Placer County, CA, United States
Introduction ON MONDAY, AUGUST 10, 2020 AT 8:00 A.M., PLACER COUNTY HUMAN RESOURCES WILL BEGIN ACCEPTING APPLICATIONS FOR THE POSITION OF CLERK/RECORDER/ELECTIONS TECHNICIAN - ENTRY. You will not be able to submit an application to this recruitment until Monday, August 10, 2020. LIMITED RECRUITMENT: This is a limited recruitment and will close after the first 300 electronically submitted applications after August 10, 2020 at 8:00 A.M. OR until the posted filing deadline, whichever occurs first. The current vacancy is permanent/full time; however, this recruitment may be used to fill other permanent or temporary/extra-help vacancies as they arise. Temporary/Extra Help assignments are limited to working 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. This recruitment may be used to fill extra help vacancies in the division as they arise, subject to specific position requirements. POSITION INFORMATION The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the county with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using both the trained and committed staff of the department and technology to advance operations. The Office of the County Clerk-Recorder-Elections is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk's Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder's Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Office of Elections are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website . DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk's Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD's of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk's Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: 8/21/2020 5:00:00 PM
Aug 06, 2020
Full Time
Introduction ON MONDAY, AUGUST 10, 2020 AT 8:00 A.M., PLACER COUNTY HUMAN RESOURCES WILL BEGIN ACCEPTING APPLICATIONS FOR THE POSITION OF CLERK/RECORDER/ELECTIONS TECHNICIAN - ENTRY. You will not be able to submit an application to this recruitment until Monday, August 10, 2020. LIMITED RECRUITMENT: This is a limited recruitment and will close after the first 300 electronically submitted applications after August 10, 2020 at 8:00 A.M. OR until the posted filing deadline, whichever occurs first. The current vacancy is permanent/full time; however, this recruitment may be used to fill other permanent or temporary/extra-help vacancies as they arise. Temporary/Extra Help assignments are limited to working 28 hours per week with a cap of 999 hours or 960 hours for CalPERS retired annuitants in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. This recruitment may be used to fill extra help vacancies in the division as they arise, subject to specific position requirements. POSITION INFORMATION The mission of the Placer County Clerk-Recorder-Elections Office is to provide courteous, timely and professional recording and elections services to the citizens, businesses and public agencies of the county with the utmost integrity, transparency, consistency, fairness, legal compliance and cost effectiveness, using both the trained and committed staff of the department and technology to advance operations. The Office of the County Clerk-Recorder-Elections is comprised of three units: Clerk, Recorder, and Elections. The eligible list established from this recruitment may be used to fill future vacancies in any of these areas, as well as both permanent and extra help/temporary positions. Typical duties when assigned to the Clerk's Office are to issue birth, death and marriage vital record copies; perform civil marriages, including same sex marriages; and file fictitious business name statements. Typical duties when assigned to the Recorder's Office are to examine documents for recording requirements, cashier transactions, scan and index documents, and process passport applications. Typical duties when assigned to the Office of Elections are to process voter registration cards; process vote-by-mail requests and official ballots; survey and secure polling locations; recruit and train poll workers; file official candidate paperwork; conduct voter outreach programs; and conduct federal, state, and local elections. Election season typically results in the necessity to work some weekends, evenings, and County-observed holidays. Positions in Elections typically require a valid driver's license. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website . DEFINITION To perform a wide variety of general clerical and specialized tasks within an assigned program area or work unit of the Clerk-Recorder - Elections Office, as assigned; to serve as a resource for information and assistance to the general public; and to perform other duties relative to assigned area of responsibility. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Clerk/Recorder/Elections Technician series. This class is distinguished from the Clerk/ Recorder/Elections Technician Journey by the performance of the more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. Employees work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from higher level management or supervisory staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general and specialized clerical duties related to assigned functional area; compile data; summarize and maintain a variety of reports, records, lists, and files. Process and verify a variety of documents including general and legal correspondence, memos and statistical reports. Serve as a resource to the general public; provide answers and information regarding processes and procedures for assigned area. Sort and file legal and general documents and records; maintain alphabetical, index, and cross-reference files. Operate standard office equipment including computers and supporting word processing, spreadsheet, or database programs. Provide and maintain quality customer service relationships with co-workers, other County employees, and the general public. Perform related duties as assigned. In addition to the above: When assigned to Clerk Services: Participate in the daily operations and workflow of the Clerk's Office including, but not limited to: the filing of fictitious business names; issuance of marriage licenses, birth and death certificates, and other miscellaneous filings; and the collection of fees. Issue certified copies of vital records, maps, and other documents. Participate in the cashiering, indexing, scanning and verification of vital records, fictitious business records, registrations, fish and wildlife filings, and/or other related documents. Officiate and witness marriage ceremonies, or deputize members of the public to officiate ceremonies, in accordance with State law. Receive, review, verify and enter data on a variety of legal documents and records, including marriage licenses, birth certificates, death certificates, certificates of notary, registrations, Fish & Wildlife filings, notices of determination and fictitious business names; verify identity of applicant, determine appropriate categories of action to be initiated based upon the content of the documents and applicable laws and regulations; and apply the County seal to all applications. Copy documents from microfiche; distribute to appropriate personnel for processing. Copy, prepare, and scan records and documents; make CD's of scanned documents; roll film for documents and maps that have been recorded. Maintain logs, files, and statistical information pertaining to documents processed. When assigned to Recording: Provide customer service over the phone and in person at the recording counters; perform cashiering services. Review legal documents to determine if the documents meet recording requirements. Respond to questions from the public regarding actions taken as a result of legal documents; explain the application of the Government Code or other statutes and regulations specifying actions to be taken as a result of the information provided; prepare correspondence to answer questions regarding actions taken based on information in the documents; process passport applications. Enter information into a computer system to initiate actions based on documents received and analyzed; apply proper codes for transactions. When assigned to Elections: Compile, maintain and file voter registration documents, materials and logs; update and maintain manuals, indexes, voter registrations and inventory control files; process vote-by-mail voter requests; enter new voter registration cards; change, cancel or remove records; return incomplete voter registration cards. Verify voter materials; review precinct rosters for duplicate voters and changes noted by precinct workers; make street and precinct changes based on information from other agencies or departments; change voters to correct precinct; verify petitions using the Election Management System. Provide support to election processes and procedures; recruit, train, and direct the work of precinct poll workers; visit prospective polling places to determine desirability of locations and ensure compliance with ADA requirements; update training materials. Ensure the provision of adequate supplies and materials; maintain supply inventory; assure prompt delivery of ballot containers; assure adequacy and proper operation of voting equipment; make emergency pick-up or delivery of voting supplies. Submit documents or reports to other agencies; create and maintain National Voter Registration Act records for reporting to the State and Federal government; sort, mail out, and process out-of-county notices to appropriate counties; enter data and generate reports. Proofread sample and official ballot materials and make corrections as needed. Assist candidates, officeholders and voters with questions and elections information. Process election cost invoices and claims for payment; balance and deposit revenue; collect candidate and district election fees. Collect and summarize election cost data; calculate and prepare billing for election services. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience and Training Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: One year of general clerical experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Basic office methods and equipment including computer systems. Basic principles and procedures of record keeping and filing. Principles and practices of customer service. Proper telephone etiquette. Basic mathematic skills. English usage, spelling, grammar and punctuation. In addition to the above: When assigned to Clerk services: Learn the different types of licenses, certificates, registrations, and other filings associated with the Clerk's Office. Learn the procedures and laws associated with officiating marriage ceremonies. When assigned to Recording: Learn basic understanding of the various types of recorded documents. Learn operational characteristics of microfilm cameras, printers and viewers; high speed, flatbed and wide format scanners; CD burners; and associated computerized processes. When assigned to Elections: Learn operating procedures of the polls and precinct desk. Learn operating procedures of an elections warehouse. Learn basic understanding of the election procedures and conducting elections. Learn operational characteristics of equipment and materials utilized in conducting elections. Ability to: On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; and lift light weight. Perform general clerical duties in assigned area of responsibility including maintenance of appropriate records and preparation of reports. Identify and interpret technical and numerical information. Understand the various documents to be processed and analyzed. Examine and verify check records, documents and data. Respond to requests and inquiries from the general public. Maintain security and confidentiality of restricted information. Type or enter data at a speed necessary for successful job performance. Perform routine mathematical calculations. Operate office equipment including computers and supporting software applications. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Learn pertinent federal, state, and local laws, codes, and regulations. Learn to review and examine documents to determine the appropriate actions to be taken based upon the requirements of applicable codes, statutes, and regulations. Learn specialized computer programs utilized in the election process. Learn to retrieve, store and remove information in a wide variety of manual and automated filing systems. Work in a warehouse setting, as needed, including loading/unloading vehicles, and distributing supplies and equipment. In addition to the above: When assigned to Clerk services: Learn to operate specialized scanning equipment, digital cameras, and multimedia equipment. Learn to officiate marriage ceremonies, witness ceremonies, and deputize members of the public to officiate ceremonies. When assigned to Recording: Prepare letters and correspondence. Ensure identification of applicants. Research discrepancies in applications. Read and understand manuals related to recording processing requirements. Learn to operate microfilm cameras, printers and viewers; various scanners and related equipment. Learn legal requirements for processing, recording, and filing official documents including birth and death certificates, marriage licenses, fictitious business names, passports, applications, official records, and related documents. Learn legal descriptions pertaining to vital statistics, property transfers, or descriptions of real property. Learn applicable sections of the Government Codes and rules and regulations pertaining to the transactions required by documents processed. Learn to process and record a large volume of documents with a high degree of accuracy. Learn to review various legal documents to determine appropriate processing When assigned to Elections: Respond to general questions from the public with respect to election processes, laws and policies. Operate optical and bar code scanners. Sort and file election documents in compliance with mandated standards. Monitor and order election materials and supplies. Operate elections equipment and materials. Learn the organization and operating details of the Office of Elections. Learn statutes and ordinances governing election procedures including California Election Code and other codes and statutes related to voter registration, vote by mail voting and canvassing procedures. Learn principles of the National Voter Registration Act. Learn methods and techniques of training precinct and poll workers. Learn to understand, interpret and apply provisions of the California Elections Code to specific situations. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race, color, ancestry, religion, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including pregnancy, childbirth and related medical conditions), or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Closing Date/Time: 8/21/2020 5:00:00 PM
City of Murrieta, CA
Murrieta, California, United States
Description and Essential Functions Connected by Amazing Employees The City of Murrieta is seeking a highly motivated individual for the position of Public SafetyCommunications Manager for the Murrieta Police Department. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to one (1) year. THE DEPARTMENT The Murrieta Police Department was formed in 1992 and has grown to 93 sworn officers and 44 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, real estate fraud, gangs, parole/probation compliance and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The Police Department anticipates hiring approximately 20 officers over the next two years. The FBI has ranked the City of Murrieta as the third safest city to live in. With the support of Murrieta voters through the addition of a local sales tax (Measure T), the Police Department is investing in additional personnel, equipment and technology that will allow us to maintain, if not improve our standing. The Department entered into a Dispatch Service agreeement with the City of Menifee. The agreement stipulates that Murrieta's existing dispatch center will provide dispatch services to the Murrieta Police Department as well as the Menifee Police Department effective on July 1, 2020. DEFINITION Under general direction, manages, assigns, reviews, and coordinates the day-to-day activities of the public safety communications center; ensures work quality and adherence to established policies and procedures; assist with planning, identification, and implementation of dispatch related technology; creates and administers staff schedules; assigns dispatch personnel to training classes based on POST standards, POST compliance and individual needs; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Police Captain. Exercises direct supervision over dispatch supervisory staff. CLASS CHARACTERISTICS This is a management classification responsible for planning, organizing, and managing the staff, operations and activities of the public safety communications center. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities, which include budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to public safety dispatching. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of independence, initiative and discretion within established guidelines. ESSENTIALFUNCTIONS Plans, prioritizes, assigns, reviews, coordinates, and manages through shift supervisors the day-to-day activities of the public safety communications center including responsibility for the operation and effective functioning of the dispatch center. Establishes schedules and methods for providing police and fire dispatch services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Coordinates assigned services and operations with those of other divisions and outside agencies. Recommends, sets, and implements goals and objectives; makes recommendations for changes and improvements to existing standards, policies, and procedures. Selects, trains, and motivates staff; assesses performance; reviews the work of staff to ensure compliance with departmental policies and procedures. Manages the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures. Oversees, maintains, and updates a variety of dispatch records as required. Monitors and maintains a variety of dispatch equipment including computer-aided dispatch (CAD) system and other communications equipment; recommends the purchase of supplies and equipment for the public safety communications center; coordinates repairs to equipment with outside agencies. Ensures all dispatchers meet training requirements including POST, Emergency Medical Dispatching, and other requirements set forth by the State of California. Prepares a variety of analytical and statistical reports and correspondence on operations and activities. Oversees and participates in updating the Communications Manual for the department. Responds to and resolves difficult and sensitive situations. Provides staff assistance to the Police Captain; performs special assignments, tasks and projects as assigned; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of public safety dispatching; incorporates new developments as appropriate into programs. Makes presentations regarding 911 and other public safety dispatching topics as necessary. Ensures staff comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business or public administration, communications or a related field, and five (5) years of increasingly responsible experience performing public safety dispatch duties and two (2) years of experience in a supervisory capacity. Licenses and Certifications: Possession of P.O.S.T. Basic Dispatcher certificate. Possession of Emergency Medical Dispatching program certification within 12 months of hire. Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training of staff in work procedures; principles and practices of leadership. Operations, services, and activities of a dispatch center. Computer Aided Dispatch (CAD) procedures and standard practices regarding public safety radio transmissions; terminology and procedures used in public safety dispatching. Statutory and decisional law relating to confidentiality of records and legal requirements for training and civil liability. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Methods and techniques of eliciting critical information in emergency situations from callers who are under stressful conditions. Functions, principles and practices of law enforcement and fire agencies. Methods and techniques of determining appropriate response to emergencies and dispatching needed resources. Principles and practices of municipal budget preparation and administration. Methods and techniques of scheduling dispatch staff for continuous and reliable service delivery. City and County geography, maps, streets, landmarks, and driving directions. Policies with respect to confidentiality and the release of sensitive information. Methods and techniques of preparing instructional materials. Principles and practices of data collection and report preparation. Business arithmetic. Applicable federal, state, and local laws, codes, and procedures relevant to area of responsibility. Record keeping principles and practices. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ABILITY TO Coordinate and direct the day-to-day activities of the public safety dispatch center. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Develop and implement goals, objectives, practices, policies, procedures and work standards. Develop ongoing and long-term staffing schedules. Prepare and administer assigned budget; analyze budget and technical reports. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Assess and prioritize emergency situations while remaining calm and using sound, independent judgment. Interpret, apply, and explain policies, procedures, and regulations. Attend to multiple activities simultaneously. Compile and summarize information to prepare accurate, clear, and concise reports. Organize, maintain, and update office database and records systems. Make accurate arithmetic computations. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in the Emergency Services Communications Center and use standard office and emergency services dispatch equipment, including multiple computers and a diverse range of communications devices; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone and radio. Performance of the work requires that positions frequently remain at a workstation for extended periods of time during their shift. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, and crawl below desk level to access cords and equipment; reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and extensive background investigation. THE COMMUNITY Located just north of San Diego County, the City of Murrieta is home to approximately 115,000 people. Family-oriented with more than 52 parks, 1,300 acres of trails and some of the nation's top school(s), It is consistently ranked the top place to live in SW Riverside County and one of the safest Citiesin California. With some of the lowest unemployment in the state, City-based Police and Fire, and a high median income, Murrieta's offers its residents an exceptional quality-of-life in an engaged and connected community. Closing Date/Time: 8/16/2020 11:59 PM Pacific
Aug 04, 2020
Full Time
Description and Essential Functions Connected by Amazing Employees The City of Murrieta is seeking a highly motivated individual for the position of Public SafetyCommunications Manager for the Murrieta Police Department. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to one (1) year. THE DEPARTMENT The Murrieta Police Department was formed in 1992 and has grown to 93 sworn officers and 44 professional support staff. The Department is proud of its partnership with the community to fight crime and enhance the quality of life for those who live, work and play in Murrieta. The Police Department has its own communications center that provides dispatching services for Murrieta Police and Fire Departments. In addition to patrol and general investigations, the Police Department has sworn assignments to include juvenile investigations and school resource officers; task force positions to include auto theft, real estate fraud, gangs, parole/probation compliance and computer forensics; and assignments in traffic and off-road enforcement, SWAT, and crisis/hostage negotiations. It is the Police Department's mission to provide the highest quality service to the community. The Police Department anticipates hiring approximately 20 officers over the next two years. The FBI has ranked the City of Murrieta as the third safest city to live in. With the support of Murrieta voters through the addition of a local sales tax (Measure T), the Police Department is investing in additional personnel, equipment and technology that will allow us to maintain, if not improve our standing. The Department entered into a Dispatch Service agreeement with the City of Menifee. The agreement stipulates that Murrieta's existing dispatch center will provide dispatch services to the Murrieta Police Department as well as the Menifee Police Department effective on July 1, 2020. DEFINITION Under general direction, manages, assigns, reviews, and coordinates the day-to-day activities of the public safety communications center; ensures work quality and adherence to established policies and procedures; assist with planning, identification, and implementation of dispatch related technology; creates and administers staff schedules; assigns dispatch personnel to training classes based on POST standards, POST compliance and individual needs; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from the Police Captain. Exercises direct supervision over dispatch supervisory staff. CLASS CHARACTERISTICS This is a management classification responsible for planning, organizing, and managing the staff, operations and activities of the public safety communications center. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities, which include budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to public safety dispatching. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of independence, initiative and discretion within established guidelines. ESSENTIALFUNCTIONS Plans, prioritizes, assigns, reviews, coordinates, and manages through shift supervisors the day-to-day activities of the public safety communications center including responsibility for the operation and effective functioning of the dispatch center. Establishes schedules and methods for providing police and fire dispatch services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Coordinates assigned services and operations with those of other divisions and outside agencies. Recommends, sets, and implements goals and objectives; makes recommendations for changes and improvements to existing standards, policies, and procedures. Selects, trains, and motivates staff; assesses performance; reviews the work of staff to ensure compliance with departmental policies and procedures. Manages the preparation and administration of the assigned program budget; submits budget recommendations; monitors expenditures. Oversees, maintains, and updates a variety of dispatch records as required. Monitors and maintains a variety of dispatch equipment including computer-aided dispatch (CAD) system and other communications equipment; recommends the purchase of supplies and equipment for the public safety communications center; coordinates repairs to equipment with outside agencies. Ensures all dispatchers meet training requirements including POST, Emergency Medical Dispatching, and other requirements set forth by the State of California. Prepares a variety of analytical and statistical reports and correspondence on operations and activities. Oversees and participates in updating the Communications Manual for the department. Responds to and resolves difficult and sensitive situations. Provides staff assistance to the Police Captain; performs special assignments, tasks and projects as assigned; prepares and presents staff reports and other correspondence as appropriate and necessary. Attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of public safety dispatching; incorporates new developments as appropriate into programs. Makes presentations regarding 911 and other public safety dispatching topics as necessary. Ensures staff comply with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned. Minimum Qualifications Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to a bachelor's degree from an accredited college or university with major coursework in business or public administration, communications or a related field, and five (5) years of increasingly responsible experience performing public safety dispatch duties and two (2) years of experience in a supervisory capacity. Licenses and Certifications: Possession of P.O.S.T. Basic Dispatcher certificate. Possession of Emergency Medical Dispatching program certification within 12 months of hire. Possession of a valid CA Class C driver's license or other means that would allow for the ability to commute to meetings or trainings. Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions KNOWLEDGE OF Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and training of staff in work procedures; principles and practices of leadership. Operations, services, and activities of a dispatch center. Computer Aided Dispatch (CAD) procedures and standard practices regarding public safety radio transmissions; terminology and procedures used in public safety dispatching. Statutory and decisional law relating to confidentiality of records and legal requirements for training and civil liability. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Methods and techniques of eliciting critical information in emergency situations from callers who are under stressful conditions. Functions, principles and practices of law enforcement and fire agencies. Methods and techniques of determining appropriate response to emergencies and dispatching needed resources. Principles and practices of municipal budget preparation and administration. Methods and techniques of scheduling dispatch staff for continuous and reliable service delivery. City and County geography, maps, streets, landmarks, and driving directions. Policies with respect to confidentiality and the release of sensitive information. Methods and techniques of preparing instructional materials. Principles and practices of data collection and report preparation. Business arithmetic. Applicable federal, state, and local laws, codes, and procedures relevant to area of responsibility. Record keeping principles and practices. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. ABILITY TO Coordinate and direct the day-to-day activities of the public safety dispatch center. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Develop and implement goals, objectives, practices, policies, procedures and work standards. Develop ongoing and long-term staffing schedules. Prepare and administer assigned budget; analyze budget and technical reports. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Assess and prioritize emergency situations while remaining calm and using sound, independent judgment. Interpret, apply, and explain policies, procedures, and regulations. Attend to multiple activities simultaneously. Compile and summarize information to prepare accurate, clear, and concise reports. Organize, maintain, and update office database and records systems. Make accurate arithmetic computations. Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS Must possess mobility to work in the Emergency Services Communications Center and use standard office and emergency services dispatch equipment, including multiple computers and a diverse range of communications devices; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, and over the telephone and radio. Performance of the work requires that positions frequently remain at a workstation for extended periods of time during their shift. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, and crawl below desk level to access cords and equipment; reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds. ENVIRONMENTAL CONDITIONS Employees work in an environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. Supplemental Information APPLICATION PROCEDURE A City application form must be submitted online. Applicants can apply online at www.MurrietaCA.gov . SELECTION PROCESS Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and extensive background investigation. THE COMMUNITY Located just north of San Diego County, the City of Murrieta is home to approximately 115,000 people. Family-oriented with more than 52 parks, 1,300 acres of trails and some of the nation's top school(s), It is consistently ranked the top place to live in SW Riverside County and one of the safest Citiesin California. With some of the lowest unemployment in the state, City-based Police and Fire, and a high median income, Murrieta's offers its residents an exceptional quality-of-life in an engaged and connected community. Closing Date/Time: 8/16/2020 11:59 PM Pacific
Town of Los Gatos, CA
Los Gatos, CA, United States
Job The Town of Los Gatos is currently accepting applications for the position of Police Records Specialist. To view the job announcement for this exciting and rewarding opportunity, please click on the following link: Job Brochure Tentative Recruitment Schedule Open Until: Monday, December 16, 2019 Oral Board Interview: Tuesday, January 7, 2020 Department Interview: Week of January 13, 2020 Click on "Apply" at the top of this announcement to submit an employment application and responses to the supplemental questions no later than Monday, December 16, 2019 . Candidates whose backgrounds best match the position will continue in the selection process. Meeting the minimum qualifications does not guarantee continuation in the process. To be considered for this opportunity, applicants must respond to all supplemental questions. A resume may be attached to your application but will not substitute for the proper completion of your application. Please Note: This position is subject to passing a thorough background investigation which will include the following: fingerprints, polygraph, and post- offer medical exam. Supplemental information The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The Town of Los Gatos is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all employees must provide documents that authorize the right to work in the United States. Closing Date/Time: 12/16/2019 11:59 PM Pacific
Aug 03, 2020
Full Time
Job The Town of Los Gatos is currently accepting applications for the position of Police Records Specialist. To view the job announcement for this exciting and rewarding opportunity, please click on the following link: Job Brochure Tentative Recruitment Schedule Open Until: Monday, December 16, 2019 Oral Board Interview: Tuesday, January 7, 2020 Department Interview: Week of January 13, 2020 Click on "Apply" at the top of this announcement to submit an employment application and responses to the supplemental questions no later than Monday, December 16, 2019 . Candidates whose backgrounds best match the position will continue in the selection process. Meeting the minimum qualifications does not guarantee continuation in the process. To be considered for this opportunity, applicants must respond to all supplemental questions. A resume may be attached to your application but will not substitute for the proper completion of your application. Please Note: This position is subject to passing a thorough background investigation which will include the following: fingerprints, polygraph, and post- offer medical exam. Supplemental information The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The Town of Los Gatos is an Equal Opportunity and does not discriminate against qualified employees or applicants because of race, color, religion, medical, physical or mental disability, or any other basis protected by law. Qualified individuals with a disability will receive reasonable accommodation, as required by the California Family Rights Act (CFRA), and federal laws including the Americans with Disabilities Act and Section 504, during any phase of the selection process, providing such request is made to Human Resources at least five working days in advance. Medical disability verification may be required prior to accommodation. Under federal law, all employees must provide documents that authorize the right to work in the United States. Closing Date/Time: 12/16/2019 11:59 PM Pacific
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
Sierra College Employment Opportunity for Adjunct Instructor MEDICAL RECORDS TECHNOLOGY / MEDICAL ASSISTANT In order to create a pool of qualified applicants, Sierra College accepts applications in all subject areas and conducts interviews for teaching positions throughout the year. Applications are kept in the hiring pool for a period of two years. The number of open positions varies from semester to semester. The Division Dean or Department Chair will contact you directly for an interview when a position becomes available. Salary & Benefit Information: These are part time faculty teaching assignments with the following salary rates: Lecture Salary Rate: $62.67 - $80.09 per hour Lab Salary Rate: $43.87 - $56.06 per hour (Degree and years of acceptable teaching experience determine step placement) Offer and acceptance of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, and tuberculosis examination as required. Qualifications: MINIMUM QUALIFICATIONS Any Bachelor's degree and two years of professional experience OR any Associate degree and six years of professional experience. Copies of transcripts MUST be attached (photocopies & unofficial transcripts are accepted). **Please do not mail or email transcripts, resumes, cover letters or other documents to the Sierra College Human Resources Office** Hire Type: External Required Documents: Transcripts Closing Date/Time:
Aug 03, 2020
Full Time
Sierra College Employment Opportunity for Adjunct Instructor MEDICAL RECORDS TECHNOLOGY / MEDICAL ASSISTANT In order to create a pool of qualified applicants, Sierra College accepts applications in all subject areas and conducts interviews for teaching positions throughout the year. Applications are kept in the hiring pool for a period of two years. The number of open positions varies from semester to semester. The Division Dean or Department Chair will contact you directly for an interview when a position becomes available. Salary & Benefit Information: These are part time faculty teaching assignments with the following salary rates: Lecture Salary Rate: $62.67 - $80.09 per hour Lab Salary Rate: $43.87 - $56.06 per hour (Degree and years of acceptable teaching experience determine step placement) Offer and acceptance of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, and tuberculosis examination as required. Qualifications: MINIMUM QUALIFICATIONS Any Bachelor's degree and two years of professional experience OR any Associate degree and six years of professional experience. Copies of transcripts MUST be attached (photocopies & unofficial transcripts are accepted). **Please do not mail or email transcripts, resumes, cover letters or other documents to the Sierra College Human Resources Office** Hire Type: External Required Documents: Transcripts Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job PRIORITY SCREENING DATE: 4/27/2020 The Registrar of Voters has an exciting and dynamic career opportunity in the fast-paced environment of elections.A vacancy currently exists for a Chief Deputy Registrar of Voters whois responsible for planning, organizing, assigning, reviewing, and evaluating the work of assigned staff, as well as acting as a member of the Department's senior management team, participating in organizational strategic planning, and administering election programs. For a more detailed listing of duties, view the Chief Deputy Registrar of Voters job description. Applications will be accepted until a sufficient number of qualified applications have been received. This recruitment may close without further notice; interested candidates should apply as soon as possible. The priority screening date is 4/27/2020. About the Registrar of Voters Conducting elections is exciting and challenging.Attention to detail is critical and working as a team is vital to accomplishing successful elections.Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections.The Registrar of Voters believes that a successful team is a partnership - one that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity CONDITIONS OF EMPLOYMENT Work Schedule: During peak election periods, will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required.Employees will be required to make provision for transportation.At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Minimum Requirements Education : A Bachelor's degree in Business or Public Administration, Management, Political Science, Economics, Accounting, Social Science, or a related field. -AND- Experience : Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs,in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter units) of the required education. Applicants with an acceptable combination of relevant education and experience may be considered. Desired Qualifications Experience in an elections office is highly desired. The ideal candidate will possess extensive administrative and/or operational experience over election programs.Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. Selection Process There will be a Competitive Evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department.( Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.) Application Procedure : Applications will be accepted continuously, with a priority screening date of Monday, April 27, 2020 . After the priority screening date, applications will be reviewed on a weekly basis or periodically. Interested applicants are encouraged to apply as soon as possible as this recruitment may close at any time . Applications will be accepted and processed continuously while the recruitment remains open. This recruitment may close at any time. Successful candidates will be placed on the eligible list for six (6)months . All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. To ensure timely andsuccessfulsubmission of your onlineapplication, please allow ample time to complete and submit your application. Applicants will be automaticallylogged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfullysubmitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review theGovernmentJobs online application guide , or contact their Toll-FreeApplicant Support line at (855) 524-5627.Please notethat Human Resources is notresponsiblefor any issues or delays caused by the internet connection, computer or browser used to submit the application. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Aug 03, 2020
Full Time
The Job PRIORITY SCREENING DATE: 4/27/2020 The Registrar of Voters has an exciting and dynamic career opportunity in the fast-paced environment of elections.A vacancy currently exists for a Chief Deputy Registrar of Voters whois responsible for planning, organizing, assigning, reviewing, and evaluating the work of assigned staff, as well as acting as a member of the Department's senior management team, participating in organizational strategic planning, and administering election programs. For a more detailed listing of duties, view the Chief Deputy Registrar of Voters job description. Applications will be accepted until a sufficient number of qualified applications have been received. This recruitment may close without further notice; interested candidates should apply as soon as possible. The priority screening date is 4/27/2020. About the Registrar of Voters Conducting elections is exciting and challenging.Attention to detail is critical and working as a team is vital to accomplishing successful elections.Permanent and temporary staff, as well as volunteers, assist in the variety of complex tasks required to conduct elections.The Registrar of Voters believes that a successful team is a partnership - one that contains the following elements: Clear roles and responsibilities Shared goals and objectives Commitment to excellence A clear communication process A willingness to be open and honest A willingness to compromise Personal accountability Personal integrity CONDITIONS OF EMPLOYMENT Work Schedule: During peak election periods, will be required to work extended hours which may include evenings, weekends (both Saturdays and Sundays) and early morning/late night hours on election day/night. Travel: Travel throughout the County may be required.Employees will be required to make provision for transportation.At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation. Minimum Requirements Education : A Bachelor's degree in Business or Public Administration, Management, Political Science, Economics, Accounting, Social Science, or a related field. -AND- Experience : Three (3) years of professional-level experience analyzing and implementing laws, processes, procedures, practices, and/or policies in a government, corporate, or non-profit environment. Experience must include full-scope supervision, and be clearly detailed on the application. Substitution : Additional qualifying experience administering and implementing elections programs, or supervising a staff engaged in election programs,in a government, state, county, or local elections environment may substitute for the required education on the basis of one year of full-time experience equaling 30 semester (45 quarter units) of the required education. Applicants with an acceptable combination of relevant education and experience may be considered. Desired Qualifications Experience in an elections office is highly desired. The ideal candidate will possess extensive administrative and/or operational experience over election programs.Possession of a Certified Election and Registration Administration (CERA) Certification is highly desirable. Selection Process There will be a Competitive Evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department.( Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.) Application Procedure : Applications will be accepted continuously, with a priority screening date of Monday, April 27, 2020 . After the priority screening date, applications will be reviewed on a weekly basis or periodically. Interested applicants are encouraged to apply as soon as possible as this recruitment may close at any time . Applications will be accepted and processed continuously while the recruitment remains open. This recruitment may close at any time. Successful candidates will be placed on the eligible list for six (6)months . All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment. To ensure timely andsuccessfulsubmission of your onlineapplication, please allow ample time to complete and submit your application. Applicants will be automaticallylogged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfullysubmitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review theGovernmentJobs online application guide , or contact their Toll-FreeApplicant Support line at (855) 524-5627.Please notethat Human Resources is notresponsiblefor any issues or delays caused by the internet connection, computer or browser used to submit the application. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
The Clerk to the Commission is the official record keeper of County records. He or she reports directly to the Board of Commissioners and ensures compliance with Open Meetings Act, the Code of Laws of Fulton County, and Procedural Rules for Meetings of the Board of Commissioners, and provides supervision, management and leadership of the Clerk to the Commission Office. The successful candidate exemplifies competence, accountability, transparency, and commitment to working in an effective, efficient, responsive and professional manner with County Commissioners, staff and the community in general, to achieve the mission, vision and according to the established values of the County.
Aug 03, 2020
Full Time
The Clerk to the Commission is the official record keeper of County records. He or she reports directly to the Board of Commissioners and ensures compliance with Open Meetings Act, the Code of Laws of Fulton County, and Procedural Rules for Meetings of the Board of Commissioners, and provides supervision, management and leadership of the Clerk to the Commission Office. The successful candidate exemplifies competence, accountability, transparency, and commitment to working in an effective, efficient, responsive and professional manner with County Commissioners, staff and the community in general, to achieve the mission, vision and according to the established values of the County.
Maricopa County Office of Enterprise Technology
Phoenix, Arizona, United States
Position Overview About the Position Come be part of a challenging and rewarding environment that embraces new ideas and serves as an internal consultant, advocate, mentor, and change agent! We're looking for clever and inventive people to be our Senior Document Management Systems Engineer (DMSE). In this role, you'll provide industry knowledge to the application of OnBase Enterprise Document Management System (EDMS) projects. The DMSE develops and implements the County's OnBase Enterprise Document Management System (EDMS) by partnering with internal customers to conceptualize new OnBase projects, recommending technical resources and strategies, and providing functional designs and requirements. If you want to empower innovative ideas that have strategic impacts, apply today! About the Office of Enterprise Technology(OET) Are you looking for a career in a dynamic organization that embraces a can-do spirit?Look no further than Maricopa County OET! We are a team that prides ourselves on leveraging technology to create digital transformations. We look for ways to bring about innovative solutions while providing top-notch customer service.Apply today and become part of the team that makes a lasting impact on the future of technology at Maricopa County. Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications. Education Bachelor's degree in Computer Science, Mathematics, Engineering, Business, Information Systems, or a related field. Experience Five (5) years of OnBase Application Development and Configuration experience. OR Combined education and experience qualifications Experience may substitute for the post-secondary education requirements on a year-for-year basis. Our Preferred Candidate has Five (5) years of direct development and support experience for OnBase, related Enterprise Content Management systems, or Document Management systems. Experience within an Agile/Iterative development environment, Microsoft Azure DevOps, or Team Foundation Server (TFS). OnBase System Administration Certification and/or OnBase API Developer Certification. Essential Job Tasks Designs, codes, and tests enhancements and defect-fixes to OnBase Content Management System (CMS). Works directly with end-users at various county departments, other Office of Enterprise Technology (OET) teams, as well as third-party vendors to assess, resolve, document, and communicate support issues and requests. Maintains and monitors issues and requests within ticket tracking systems. Collaborates with user departments to assess, prioritize, and plan product enhancements upgrades. Establishes standards for application development processes and monitors to ensure compliance. Evaluates application system efficiency and performance, makes recommendations, and plans for improvement. Provides senior technical leadership to IT and the enterprise, including being conversant with the future direction of the project and systems, how that direction will impact the enterprise, and how future and current systems can be exploited for the benefit of the enterprise. Responsible for defining the organizational structure of the project, defining work scope, authorizing work, making final decisions on tradeoff studies, and task changes within the statement of work, and for interfacing with functional divisions to facilitate specific workstreams. Provides weekly and monthly reports to senior management. Recognizes and identifies potential areas where existing policies and procedures require change, or where new ones need to be developed. Prepares and manages project budgets. Working Conditions Work is performed in an office environment. The job may require the individual to work some nights and weekends. The position requires the ability to be thorough in completing work tasks and attention to detail; honest and ethical; reliable, responsible, and dependable in fulfilling obligations; and pleasant with others on the job and displaying a good-natured, cooperative attitude. Selection Procedure The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation.A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County.These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically successful candidates are hired at a salary rate, up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Closing Date/Time: 8/18/2020 11:59 PM Arizona
Jul 29, 2020
Full Time
Position Overview About the Position Come be part of a challenging and rewarding environment that embraces new ideas and serves as an internal consultant, advocate, mentor, and change agent! We're looking for clever and inventive people to be our Senior Document Management Systems Engineer (DMSE). In this role, you'll provide industry knowledge to the application of OnBase Enterprise Document Management System (EDMS) projects. The DMSE develops and implements the County's OnBase Enterprise Document Management System (EDMS) by partnering with internal customers to conceptualize new OnBase projects, recommending technical resources and strategies, and providing functional designs and requirements. If you want to empower innovative ideas that have strategic impacts, apply today! About the Office of Enterprise Technology(OET) Are you looking for a career in a dynamic organization that embraces a can-do spirit?Look no further than Maricopa County OET! We are a team that prides ourselves on leveraging technology to create digital transformations. We look for ways to bring about innovative solutions while providing top-notch customer service.Apply today and become part of the team that makes a lasting impact on the future of technology at Maricopa County. Position Qualifications We recognize your time is valuable, so please apply if you meet the following required qualifications. Education Bachelor's degree in Computer Science, Mathematics, Engineering, Business, Information Systems, or a related field. Experience Five (5) years of OnBase Application Development and Configuration experience. OR Combined education and experience qualifications Experience may substitute for the post-secondary education requirements on a year-for-year basis. Our Preferred Candidate has Five (5) years of direct development and support experience for OnBase, related Enterprise Content Management systems, or Document Management systems. Experience within an Agile/Iterative development environment, Microsoft Azure DevOps, or Team Foundation Server (TFS). OnBase System Administration Certification and/or OnBase API Developer Certification. Essential Job Tasks Designs, codes, and tests enhancements and defect-fixes to OnBase Content Management System (CMS). Works directly with end-users at various county departments, other Office of Enterprise Technology (OET) teams, as well as third-party vendors to assess, resolve, document, and communicate support issues and requests. Maintains and monitors issues and requests within ticket tracking systems. Collaborates with user departments to assess, prioritize, and plan product enhancements upgrades. Establishes standards for application development processes and monitors to ensure compliance. Evaluates application system efficiency and performance, makes recommendations, and plans for improvement. Provides senior technical leadership to IT and the enterprise, including being conversant with the future direction of the project and systems, how that direction will impact the enterprise, and how future and current systems can be exploited for the benefit of the enterprise. Responsible for defining the organizational structure of the project, defining work scope, authorizing work, making final decisions on tradeoff studies, and task changes within the statement of work, and for interfacing with functional divisions to facilitate specific workstreams. Provides weekly and monthly reports to senior management. Recognizes and identifies potential areas where existing policies and procedures require change, or where new ones need to be developed. Prepares and manages project budgets. Working Conditions Work is performed in an office environment. The job may require the individual to work some nights and weekends. The position requires the ability to be thorough in completing work tasks and attention to detail; honest and ethical; reliable, responsible, and dependable in fulfilling obligations; and pleasant with others on the job and displaying a good-natured, cooperative attitude. Selection Procedure The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation.A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County.These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically successful candidates are hired at a salary rate, up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Closing Date/Time: 8/18/2020 11:59 PM Arizona
This examination is being conducted to fill one (1) vacancy in the Behavioral Health Services Administration office and to establish an eligible list which may be used to fill future vacancies. Department: Behavioral Health Services-Administration Work Location: 1212 N. California Street Stockton, CA 95203 Website: www.sjgov.org/mhs Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Interviews, selects, and supervises subordinate personnel; evaluates work performance; provides training to department and other hospital staff. Analyzes medical charts for comparison against clinical indicators; identifies deviations from indicators; may prepare reports for presentation to the medical staff and administration. May perform the most complex coding of diseases and medical procedures using the standard classification system. May maintain statistical and computerized reports and indexes on health data; research same to locate health data, information requested by physicians, health care accrediting agencies, and others. Screens requests for release of medical information from medical records; gives out authorized information to physicians, hospital personnel, attorneys, insurance companies, and others; accepts and responds to court subpoenas; may appear in court to give testimony on medical records. May provide direction, answer questions, and resolve problems of clerical staff of a medical records division of San Joaquin County Health Care Services. MINIMUM QUALIFICATIONS Licenses & Certificates : Possession of a Registered Health Information Technician Certificate issued by the American Health Information Management Association. Substitution : Completion of an approved program for Registered Health Information Technician may substitute for the required certification. Employees must obtain certification as an Registered Health Information Technician (RHIT) within one year of completion of the program . AND EITHER I Experience : One-year equivalent to a Medical Records Technician II in San Joaquin County . OR II Experience : One year of journey level experience in an acute care hospital, mental health inpatient facility, skilled nursing facility, or large group-practice/medical clinic, coding diseases and operations using the standard classification system, at least six months of which must have been in a lead or supervisory capacity. KNOWLEDGE Medical record keeping principles and practices, including familiarity with standard nomenclature and classification; functions of a medical records administration; nature and uses of medical record charts; the business and professional relationships and ethics involved among hospital physicians and patients; principles of staff planning; principles of effective supervision. ABILITY Plan, assign, and supervise specialized and routine work; prepare reports based on information derived from medical records; utilize a variety of office procedures and equipment; make independent decisions in procedural matters; establish and maintain effective working relationships with other employees, physicians, and the general public; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, and concentration; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/7/2020 11:59:00 PM
Jul 29, 2020
Full Time
This examination is being conducted to fill one (1) vacancy in the Behavioral Health Services Administration office and to establish an eligible list which may be used to fill future vacancies. Department: Behavioral Health Services-Administration Work Location: 1212 N. California Street Stockton, CA 95203 Website: www.sjgov.org/mhs Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Interviews, selects, and supervises subordinate personnel; evaluates work performance; provides training to department and other hospital staff. Analyzes medical charts for comparison against clinical indicators; identifies deviations from indicators; may prepare reports for presentation to the medical staff and administration. May perform the most complex coding of diseases and medical procedures using the standard classification system. May maintain statistical and computerized reports and indexes on health data; research same to locate health data, information requested by physicians, health care accrediting agencies, and others. Screens requests for release of medical information from medical records; gives out authorized information to physicians, hospital personnel, attorneys, insurance companies, and others; accepts and responds to court subpoenas; may appear in court to give testimony on medical records. May provide direction, answer questions, and resolve problems of clerical staff of a medical records division of San Joaquin County Health Care Services. MINIMUM QUALIFICATIONS Licenses & Certificates : Possession of a Registered Health Information Technician Certificate issued by the American Health Information Management Association. Substitution : Completion of an approved program for Registered Health Information Technician may substitute for the required certification. Employees must obtain certification as an Registered Health Information Technician (RHIT) within one year of completion of the program . AND EITHER I Experience : One-year equivalent to a Medical Records Technician II in San Joaquin County . OR II Experience : One year of journey level experience in an acute care hospital, mental health inpatient facility, skilled nursing facility, or large group-practice/medical clinic, coding diseases and operations using the standard classification system, at least six months of which must have been in a lead or supervisory capacity. KNOWLEDGE Medical record keeping principles and practices, including familiarity with standard nomenclature and classification; functions of a medical records administration; nature and uses of medical record charts; the business and professional relationships and ethics involved among hospital physicians and patients; principles of staff planning; principles of effective supervision. ABILITY Plan, assign, and supervise specialized and routine work; prepare reports based on information derived from medical records; utilize a variety of office procedures and equipment; make independent decisions in procedural matters; establish and maintain effective working relationships with other employees, physicians, and the general public; communicate effectively, both orally and in writing. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, and concentration; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/7/2020 11:59:00 PM
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Assistant Registrar . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Registrar's Office . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. . Anticipated Hiring Range* $5,908 per month ($70,896 annually) Salary is commensurate with experience. . Position Summary* Reporting to the University Registrar, the Assistant Registrar is a subject matter expert who understands the business processes and functional needs graduation evaluation team, and the configuration, regular use, and data structures of student programs and degree progress reports. The Assistant Registrar is the primary liaison between the graduation evaluation team and analyst teams working in the AA module within the Registrar's Office. The incumbent is responsible for coordinating and leading preliminary graduation evaluations for degree candidates, as well as final degree evaluation and awarding at the end of the term, coordinating functional testing and support, and escalating technical issues. The Assistant Registrar provides leadership to the graduation evaluation team, managing day-to-day work in line with student service targets, as well as leading initiatives related to degree readiness and graduation. The Assistant Registrar must be familiar with both the Academic Advising and Student Records modules within Campus Solutions (CS). This knowledge is key to accomplishing graduation and Degree Progress Report (DPR) tasks as well as providing support in other areas of the Registrar's Office. The Assistant Registrar is responsible for training and overseeing the staff who evaluate undergraduate degree applications; apply substitutions and exceptions to those rules; award degrees to eligible students; and work with academic departments to resolve issues concerning web exceptions, grading, Coursematch enrollments, Pre-Requisite Checking, Degree Planner, and the Academic Advisement Module in CS. The Assistant Registrar also oversees collaboration with Athletics to determine NCAA Division II eligibility. The Assistant Registrar works closely with the Student Records Functional Business Analyst and Academic Advising Analyst to run degree audits and to communicate with the SF State community. In addition to CS, the Registrar's Office uses its legacy system for research, OnBase for scanned documents, and Microsoft Office. Working relationships with Academic Affairs and Administration and Finance as well as other units on campus in order to ensure that the views and needs of SAEM are considered when changes to programs and/or systems are initiated by other units. These relationships also ensure a smooth flow of information, as well as data, between the Office of the Registrar and other areas. These relationships also contribute to ensuring that there is compliance with the Family Educational Rights and Privacy Act (FERPA) and all federal, state, SF State and California State University (CSU) regulations. . Position Information GRADUATION AND UNDERGRADUATE DEGREE EVALUATIONS - Oversee the preliminary and final evaluations of all Undergraduate Degree Applications. - Coordinate with the Undergraduate Advising Center and College Advising Centers to address initial denials and students with missing requirements from resident and transfer work. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Undergraduate Degree application. - Work with the Advising Module Analyst to create and maintains audits, reports, and queries to fully automate degree evaluations. - Liaison for Commencement Office, providing reports and lists of degree candidates to be listed in the Commencement program. STRATEGIC INITIATIVES - Provide leadership, outreach, and support to strategic projects (currently including the Degree Progress Report/Gator eDegree project, and SmartPlanner reimplementation). - Actively partner with Analyst colleagues within the office to redesign workflow processes more efficiently, and to create and maintain documentation of changes. - Proactively communicate with departments and advisors on degree evaluation process changes. Regularly communicate around dates and deadlines that impact work. Communication includes email messaging, Campus Memo publications, phone calls, meetings with staff and other areas, as well as active participation in Registrar Town Halls. - Work with stakeholders within the office as well as across campus to ensure our work meets their needs and the needs of our students. DEGREE PROGRESS REPORT ADJUSTMENTS AND OTHER RELATED MAINTENANCE - Oversee adjustments to student degree progress reports, including course substitutions, Bulletin updates, transfer credit, and other adjustments, ensuring they are processed by graduation evaluators accurately and in a timely manner. - Coordinate with the Undergraduate Admissions, Graduate Admissions and University Advising Center with training to understand discrepancies with the DPR and processing substitutions, exceptions, and rule maintenance. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Degree Progress Report. - Oversee the creation and maintenance of related documentation. - Coordinate with departments, ITS, and the Chancellor's office the enrollment and reporting of grades for Coursematch and AB 386 courses STUDENT SERVICE AND PROFESSIONAL BEHAVIOR - Coordinate and support staff in providing student-facing services, including email and phone inquiries. - Lead the team to ensure that all service provided to students is high quality and timely. - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned. . Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. . Preferred Qualifications - Bachelor's or Master Degree and a minimum of 2 years of progressively responsible experience in managing/leading/directing student records and enrollment staff within a college/university. - Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. - Excellent written and oral communication skills and ability to explain complex concepts sensitively to students, their families and community stakeholders. - 4 years of progressively responsible experience in managing/leading/directing a student records and enrollment team within a college/university. - Experience encoding Degree Audits within a Student Information System. - Familiarity with Oracle Campus Solutions (CS). . Environmental/Physical/Special Sustained computer use. May be required to travel to off-campus locations for special activities or conferences. May be required to work evenings and or weekend events. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. . Application Deadline This position is open until filled. Review of applications to begin 08/10/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Jul 28, 2020
Full Time
Description: Working Title Assistant Registrar . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Registrar's Office . Time Base* Full-Time (1.0) . Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. . Anticipated Hiring Range* $5,908 per month ($70,896 annually) Salary is commensurate with experience. . Position Summary* Reporting to the University Registrar, the Assistant Registrar is a subject matter expert who understands the business processes and functional needs graduation evaluation team, and the configuration, regular use, and data structures of student programs and degree progress reports. The Assistant Registrar is the primary liaison between the graduation evaluation team and analyst teams working in the AA module within the Registrar's Office. The incumbent is responsible for coordinating and leading preliminary graduation evaluations for degree candidates, as well as final degree evaluation and awarding at the end of the term, coordinating functional testing and support, and escalating technical issues. The Assistant Registrar provides leadership to the graduation evaluation team, managing day-to-day work in line with student service targets, as well as leading initiatives related to degree readiness and graduation. The Assistant Registrar must be familiar with both the Academic Advising and Student Records modules within Campus Solutions (CS). This knowledge is key to accomplishing graduation and Degree Progress Report (DPR) tasks as well as providing support in other areas of the Registrar's Office. The Assistant Registrar is responsible for training and overseeing the staff who evaluate undergraduate degree applications; apply substitutions and exceptions to those rules; award degrees to eligible students; and work with academic departments to resolve issues concerning web exceptions, grading, Coursematch enrollments, Pre-Requisite Checking, Degree Planner, and the Academic Advisement Module in CS. The Assistant Registrar also oversees collaboration with Athletics to determine NCAA Division II eligibility. The Assistant Registrar works closely with the Student Records Functional Business Analyst and Academic Advising Analyst to run degree audits and to communicate with the SF State community. In addition to CS, the Registrar's Office uses its legacy system for research, OnBase for scanned documents, and Microsoft Office. Working relationships with Academic Affairs and Administration and Finance as well as other units on campus in order to ensure that the views and needs of SAEM are considered when changes to programs and/or systems are initiated by other units. These relationships also ensure a smooth flow of information, as well as data, between the Office of the Registrar and other areas. These relationships also contribute to ensuring that there is compliance with the Family Educational Rights and Privacy Act (FERPA) and all federal, state, SF State and California State University (CSU) regulations. . Position Information GRADUATION AND UNDERGRADUATE DEGREE EVALUATIONS - Oversee the preliminary and final evaluations of all Undergraduate Degree Applications. - Coordinate with the Undergraduate Advising Center and College Advising Centers to address initial denials and students with missing requirements from resident and transfer work. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Undergraduate Degree application. - Work with the Advising Module Analyst to create and maintains audits, reports, and queries to fully automate degree evaluations. - Liaison for Commencement Office, providing reports and lists of degree candidates to be listed in the Commencement program. STRATEGIC INITIATIVES - Provide leadership, outreach, and support to strategic projects (currently including the Degree Progress Report/Gator eDegree project, and SmartPlanner reimplementation). - Actively partner with Analyst colleagues within the office to redesign workflow processes more efficiently, and to create and maintain documentation of changes. - Proactively communicate with departments and advisors on degree evaluation process changes. Regularly communicate around dates and deadlines that impact work. Communication includes email messaging, Campus Memo publications, phone calls, meetings with staff and other areas, as well as active participation in Registrar Town Halls. - Work with stakeholders within the office as well as across campus to ensure our work meets their needs and the needs of our students. DEGREE PROGRESS REPORT ADJUSTMENTS AND OTHER RELATED MAINTENANCE - Oversee adjustments to student degree progress reports, including course substitutions, Bulletin updates, transfer credit, and other adjustments, ensuring they are processed by graduation evaluators accurately and in a timely manner. - Coordinate with the Undergraduate Admissions, Graduate Admissions and University Advising Center with training to understand discrepancies with the DPR and processing substitutions, exceptions, and rule maintenance. - Work with the Registrar's Office Communications Analyst to update informational web sites, forms, and communications concerning the Degree Progress Report. - Oversee the creation and maintenance of related documentation. - Coordinate with departments, ITS, and the Chancellor's office the enrollment and reporting of grades for Coursematch and AB 386 courses STUDENT SERVICE AND PROFESSIONAL BEHAVIOR - Coordinate and support staff in providing student-facing services, including email and phone inquiries. - Lead the team to ensure that all service provided to students is high quality and timely. - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Other duties as assigned. . Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. . Preferred Qualifications - Bachelor's or Master Degree and a minimum of 2 years of progressively responsible experience in managing/leading/directing student records and enrollment staff within a college/university. - Demonstrated experience within a comprehensive university environment working with a highly diverse student and staff population. - Excellent written and oral communication skills and ability to explain complex concepts sensitively to students, their families and community stakeholders. - 4 years of progressively responsible experience in managing/leading/directing a student records and enrollment team within a college/university. - Experience encoding Degree Audits within a Student Information System. - Familiarity with Oracle Campus Solutions (CS). . Environmental/Physical/Special Sustained computer use. May be required to travel to off-campus locations for special activities or conferences. May be required to work evenings and or weekend events. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. . Pre-Employment Requirements This position requires the successful completion of a background check. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. . Application Deadline This position is open until filled. Review of applications to begin 08/10/2020. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Introduction Alameda County's Temporary Assignment Pool (TAP) Unit and the Alameda County Registrar of Voters (ROV) are seeking temporary staff to support the upcoming 2020 General Election. NOTE : If you are currently an employee in the Temporary Assignment Pool with a classification of Administrative Support, you do NOT have to apply for this recruitment. Please email tapaps@acgov.org to express your interest. If you are currently on an assignment, you must complete your current assignment before you can be placed elsewhere. Candidates who are fluent in English andone of the following languages are strongly encouraged to apply: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese. APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications will only be accepted online. Failure to submit a complete Application and Supplemental Questionnaire will result in disqualification. About the Alameda County Registrar of Voters The mission of the Registrar of Voters (ROV) is to seek better ways to provide services to encourage all eligible residents to exercise their right to vote; conduct elections in a fair, accurate and efficient manner; maintain a continuous professional level of service to the public; and develop new techniques to improve outreach services which acknowledge the diversity of Alameda County. All services provided by the ROV are mandated by the California Elections Code, the California Government Code, and the California Constitution. These mandated services include voter registration, voter outreach, candidate services, elections services, and vote by mail. DESCRIPTION THE POSITIONS Candidates selected for any of the Registrar of Voters Temporary Assignments will be filled on a temporary and services-as-needed basis through the Alameda County Temporary Assignment Pool (TAP) Program. Assignments can end at any time. These positions are designated as a 75-hour classification. THE ASSIGNMENTS Note: All assignments are compensated at the hourly rate of $23.38 except for Classroom Instructors. The Classroom Instructor I position is compensated at the hourly rate of $24.84 and the Classroom Instructor II position is compensated at the hourly rate of $25.43. Individuals selected for the following assignments are typically assigned to the René C. Davidson Courthouse location: 1. Adjudication - Reviews and verifies ballots that were challenged during the scanning process. Qualified applicants must have an attention to detail for numerical filing, general clerical skills, basic computer knowledge, be detail oriented, and a multi-tasker. Role requires ability to lift 15 pounds and to sit for long periods of time. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 2.Automated Signature Recognition (ASR) - Operates the scanning machine for verifying signatures. Qualified applicants must have an attention to detail for numerical filing. Must be able to multi-task, lift 30 pounds, stand for long periods of time, and operate scanning machine (Signature Verification). Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 3. Candidate Support - Provides assistance to Election Candidates. Qualified applicants must be detailed oriented, have very strong customer service, heavy phone experience, generaland secretarial skills. Must be proficient in Microsoft Word, Office 365 and Windows 10. Android Cell Phone/Tablet Experience.Role requires ability to lift 15 pounds. Bilingual in Spanish, Vietnamese, Chinese or Tagalog, a plus. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 4. Data Entry - Heavy data entry and phones. May assist at an Accessible Voting Location. Qualified applicants must have strong customer service, general clerical skills, ability to type 40 + words per minute, ability to lift 15 pounds and be fluent in English. CA driver's license and ability to drive a County vehicle (VAN/SUV/CAR) to various County locations, preferred. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 5.Digital Support - Ability to provide excellent customer service, adapt to change and learn quickly in a highly dynamic environment. PC literate with a good working knowledge of Microsoft Office and Outlook. Experience with Windows 10. Experience with hosted productivity and communications applications, including Google, Airtable, MS Office, Adobe, and the ability to train and support employees on their use. Knowledge of Android mobile phone systems and the ability to advice and help employees with those tools. Experience using and ticket-based enterprise work-flow management systems. A positive, service-oriented attitude. Good verbal and written communications skills. Call center experience preferred. Ability to lift 15 pounds. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 6. Election Support - Review, proofread, and translate voting materials from English to one of the following languages: Chinese, Spanish, Tagalog or Vietnamese . Qualifiedcandidates MUST be bilingual; fluent in English AND one of the following languages (speak, read and write): Chinese, Spanish, Tagalog or Vietnamese. Qualified candidates must pass a language assessment. Note: This role is eligible for bilingual pay. Additional skills needed include data entry, customer service, ability to multi-task in a fast-paced work environment, handle heavy phone volume and lift 15 pounds. . Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 7.Openers - Extract vote by mail ballots, sort, and file. Qualified applicants must have an attention to detail for numerical filing, ability to sit for long periods of time and lift 15 pounds. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 8.Outreach Event Coordinators - Travels to various locations throughout the County to perform outreach functions including voter registration, education on voting equipment and the recruitment of Poll Workers. Local travel is required for this position.Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Ability to lift30 pounds. Proficient customer and telemarketing service experience as well as clerical and teaching experience desired. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 9.Recruiters - Recruit and assess bilingual Poll Worker applicants and participate in outreach events. Heavy phones. Qualified applicants must have strong customer service skills, recruitment, telemarketing and data entry experience. Ability to lift15 pounds. Bilingual candidates fluent in English AND one of the following languages, desired: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 10.Vote by Mail (VBM) Processors - Responsible for Ballot delivery schedule, Pre-auditing of Official Ballots, sorting, filing, and milling ballots. Qualified candidates must be able to multi-task, pay attention to detail for numerical filing, lift30 pounds, and sit or stand for long periods of time. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 11.Vote Count Room (VCR) - Responsible for scanning OfficialBallots, printing, proofing and filing reports. Prepare voted ballots (staging, batching, scanning, boxing and filing).Qualified applicants must have an attention to detail for numerical filing, ability to lift 30 pounds, perform manual labor and stand for long periods of time. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. Individuals selected for the following assignments are typically assigned to the Registrar of Voters Warehouse location: 12.Classroom Assistant - Tasks include deliver and set up/take down of classroom equipment/materials and assisting Classroom Instructors during Poll Worker classes. Responsible for lead duties at the Accessible Voting Location. Qualified applicants must possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Local travel is required for this position. Must have a valid CA Driver License. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Must be fluent in English . Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 13.Classroom Instructor I - Instructors are responsible for conducting the training for all Election Day Poll Workers. Responsible for lead duties at the Accessible Voting Location. Incumbents will be required to learn and then teach Polling Place procedures and equipment to Poll workers. This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code, the California Secretary of State and the Department of Justice's laws/requirements. Some experience in teaching, conducting training programs, or giving instructions in a group setting is highly desirable. Qualified applicants must be able to read, write and speak fluently in English, possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Bilingual candidates fluent in English AND one of the following languages, desired: Chinese, Spanish, Tagalog, or Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 14.Classroom Instructor II - The Classroom Instructor II position is responsible for training Classroom Instructor I, Classroom Assistants, and Election Day Poll Workers. This position provides support to the Lead Poll Worker Trainer role and is responsible for lead duties at the designated Accessible Voting Locations. Incumbents will be required to learn and then teach Polling Place procedures and equipment to Poll workers. This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code and the California Secretary of State's laws/requirements. Some experience in teaching, conducting training programs, or giving instructions in a group setting is highly desirable. Qualified applicants must be able to read, write and speak fluently in English, possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Bilingual candidates fluent in English AND one of the following languages, desired: Chinese, Spanish, Tagalog, or Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 15. Logistics Support Clerk - Prepares, audits, dispatches and distributes voting equipment, polling place supplies and Election Day emergency equipment. Provides logistical support for equipment/supplies. Qualified applicants must have the ability to perform manual labor , lift 30 pounds and stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Basic computer skills preferred. Must have a valid CA Driver License. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 16. Logistics Support Clerk - Forklift Certified - Prepare, dispatch and distribute voting equipment, polling place supplies and Election Day emergency equipment. Provides logistical support for equipment/supplies. Qualified applicants must have the ability to perform manual labor,lift30 poundsand stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Basic computer skills preferred.Must have a valid Forklift Certificate, CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 17. Vote by Mail (VBM) Ballot Retrieval Driver - Pick up voted ballots from 24-hour ballot drop boxes throughout Alameda County and drop off at the René C. Davidson Courthouse. Qualified applicants must have the ability to meet pickup/delivery deadlines, perform manual labor,lift25 poundsand stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Previous delivery driving experience preferred. Basic computer skills preferred.Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. MINIMUM QUALIFICATIONS In order to be considered for any of the Registrar of Voters assignments, applicants must meet the 2 minimum qualifications outlined below: 1.The equivalent of 6 months full-time clerical and/or warehouse experience, AND; 2.Aschedule that allows for complete availability to work weekdays, weeknights, weekends holidays and overtime, with little to no notice. Some assignments may require: •Valid Driver's License •Reliable vehicle to use •Typing minimum (e.g.,minimum 40 Words per Minute) •The ability to read, write and speak fluently in English andone of the following languages: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese •Ability to lift (e.g., ability to lift 15, 25 or 30 pounds) •Forklift Operator Certification KNOWLEDGE AND SKILLS Knowledge of: • Modern office practices and procedures. • Word processing/computer applications and techniques (i.e., Microsoft Office including Word, Excel, PowerPoint and Access). • Basic elements of correct English usage, grammar, spelling and punctuation. • Numerical and alphabetical filing systems. • Proper telephone etiquette and procedures. Ability to: • Interpret and apply rules and regulations. • Follow written and oral instructions. • Calculate basic mathematical problems. • Adapt quickly to new work environments. • Establish and maintain effective relationships with co-workers and the public. • Communicate effectively orally and in writing with people from a wide variety of ethnic and social backgrounds. • Maintain electronic and/or physical files and databases. • Organize and prioritize work to meet critical deadlines. • Attention to detail. • Prepare clear, concise and complete reports • Learn and apply newly acquired knowledge in areas related to the work. Selection Plan Those candidates who possess the minimum requirements will be invited to attend a presentation and then complete a computer-based skills assessment.Upon completion,candidates will be invited to interview with the Human Resource Services - TAP Unit. Qualified candidates will then be scheduled for a final interview/assessment with the Registrar of Voters (ROV). If selected, ROV will place candidates in the role they deem the candidate is best suited for AND they have a current need to fill. Candidates will be evaluated and placed based on their relevant work experience, assessment scores, interview, confirmed availability and ROV need. Alameda County Human Resource Services Department will make reasonable efforts in the selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during any phases of the recruitment/selection process, please email theTAP Unitat tapaps@acgov.org once you submit your application . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. To qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS TAP employees may become eligible for medical and dental benefits upon the completion of a specified number of hours. Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information. ADDITIONAL INFORMATION : DISASTER SERVICE WORKER : All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster. DMV EMPLOYER PULL NOTICE PROGRAM : All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program to promote driver safety. Employees' driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver's licenses and are eligible to drive on county business. BACKGROUND INVESTIGATION : An applicant's previous employment may be investigated. Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment. Each case will be given individual consideration, based on job-relatedness. Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities, and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add *@acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received, or accessed by any applicant for a County recruitment. TAP Program, Human Resource Services Department Human Resource Technicians: Carla Ortiz and Varthana Heang Please email: tapaps@acgov.org Alameda County is an Equal Opportunity EmployerClosing Date/Time: 8/31/2020 5:00:00 PM
Jul 11, 2020
Full Time
Introduction Alameda County's Temporary Assignment Pool (TAP) Unit and the Alameda County Registrar of Voters (ROV) are seeking temporary staff to support the upcoming 2020 General Election. NOTE : If you are currently an employee in the Temporary Assignment Pool with a classification of Administrative Support, you do NOT have to apply for this recruitment. Please email tapaps@acgov.org to express your interest. If you are currently on an assignment, you must complete your current assignment before you can be placed elsewhere. Candidates who are fluent in English andone of the following languages are strongly encouraged to apply: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese. APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications will only be accepted online. Failure to submit a complete Application and Supplemental Questionnaire will result in disqualification. About the Alameda County Registrar of Voters The mission of the Registrar of Voters (ROV) is to seek better ways to provide services to encourage all eligible residents to exercise their right to vote; conduct elections in a fair, accurate and efficient manner; maintain a continuous professional level of service to the public; and develop new techniques to improve outreach services which acknowledge the diversity of Alameda County. All services provided by the ROV are mandated by the California Elections Code, the California Government Code, and the California Constitution. These mandated services include voter registration, voter outreach, candidate services, elections services, and vote by mail. DESCRIPTION THE POSITIONS Candidates selected for any of the Registrar of Voters Temporary Assignments will be filled on a temporary and services-as-needed basis through the Alameda County Temporary Assignment Pool (TAP) Program. Assignments can end at any time. These positions are designated as a 75-hour classification. THE ASSIGNMENTS Note: All assignments are compensated at the hourly rate of $23.38 except for Classroom Instructors. The Classroom Instructor I position is compensated at the hourly rate of $24.84 and the Classroom Instructor II position is compensated at the hourly rate of $25.43. Individuals selected for the following assignments are typically assigned to the René C. Davidson Courthouse location: 1. Adjudication - Reviews and verifies ballots that were challenged during the scanning process. Qualified applicants must have an attention to detail for numerical filing, general clerical skills, basic computer knowledge, be detail oriented, and a multi-tasker. Role requires ability to lift 15 pounds and to sit for long periods of time. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 2.Automated Signature Recognition (ASR) - Operates the scanning machine for verifying signatures. Qualified applicants must have an attention to detail for numerical filing. Must be able to multi-task, lift 30 pounds, stand for long periods of time, and operate scanning machine (Signature Verification). Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 3. Candidate Support - Provides assistance to Election Candidates. Qualified applicants must be detailed oriented, have very strong customer service, heavy phone experience, generaland secretarial skills. Must be proficient in Microsoft Word, Office 365 and Windows 10. Android Cell Phone/Tablet Experience.Role requires ability to lift 15 pounds. Bilingual in Spanish, Vietnamese, Chinese or Tagalog, a plus. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 4. Data Entry - Heavy data entry and phones. May assist at an Accessible Voting Location. Qualified applicants must have strong customer service, general clerical skills, ability to type 40 + words per minute, ability to lift 15 pounds and be fluent in English. CA driver's license and ability to drive a County vehicle (VAN/SUV/CAR) to various County locations, preferred. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 5.Digital Support - Ability to provide excellent customer service, adapt to change and learn quickly in a highly dynamic environment. PC literate with a good working knowledge of Microsoft Office and Outlook. Experience with Windows 10. Experience with hosted productivity and communications applications, including Google, Airtable, MS Office, Adobe, and the ability to train and support employees on their use. Knowledge of Android mobile phone systems and the ability to advice and help employees with those tools. Experience using and ticket-based enterprise work-flow management systems. A positive, service-oriented attitude. Good verbal and written communications skills. Call center experience preferred. Ability to lift 15 pounds. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 6. Election Support - Review, proofread, and translate voting materials from English to one of the following languages: Chinese, Spanish, Tagalog or Vietnamese . Qualifiedcandidates MUST be bilingual; fluent in English AND one of the following languages (speak, read and write): Chinese, Spanish, Tagalog or Vietnamese. Qualified candidates must pass a language assessment. Note: This role is eligible for bilingual pay. Additional skills needed include data entry, customer service, ability to multi-task in a fast-paced work environment, handle heavy phone volume and lift 15 pounds. . Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 7.Openers - Extract vote by mail ballots, sort, and file. Qualified applicants must have an attention to detail for numerical filing, ability to sit for long periods of time and lift 15 pounds. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 8.Outreach Event Coordinators - Travels to various locations throughout the County to perform outreach functions including voter registration, education on voting equipment and the recruitment of Poll Workers. Local travel is required for this position.Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Ability to lift30 pounds. Proficient customer and telemarketing service experience as well as clerical and teaching experience desired. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 9.Recruiters - Recruit and assess bilingual Poll Worker applicants and participate in outreach events. Heavy phones. Qualified applicants must have strong customer service skills, recruitment, telemarketing and data entry experience. Ability to lift15 pounds. Bilingual candidates fluent in English AND one of the following languages, desired: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 10.Vote by Mail (VBM) Processors - Responsible for Ballot delivery schedule, Pre-auditing of Official Ballots, sorting, filing, and milling ballots. Qualified candidates must be able to multi-task, pay attention to detail for numerical filing, lift30 pounds, and sit or stand for long periods of time. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 11.Vote Count Room (VCR) - Responsible for scanning OfficialBallots, printing, proofing and filing reports. Prepare voted ballots (staging, batching, scanning, boxing and filing).Qualified applicants must have an attention to detail for numerical filing, ability to lift 30 pounds, perform manual labor and stand for long periods of time. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. Individuals selected for the following assignments are typically assigned to the Registrar of Voters Warehouse location: 12.Classroom Assistant - Tasks include deliver and set up/take down of classroom equipment/materials and assisting Classroom Instructors during Poll Worker classes. Responsible for lead duties at the Accessible Voting Location. Qualified applicants must possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Local travel is required for this position. Must have a valid CA Driver License. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Must be fluent in English . Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 13.Classroom Instructor I - Instructors are responsible for conducting the training for all Election Day Poll Workers. Responsible for lead duties at the Accessible Voting Location. Incumbents will be required to learn and then teach Polling Place procedures and equipment to Poll workers. This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code, the California Secretary of State and the Department of Justice's laws/requirements. Some experience in teaching, conducting training programs, or giving instructions in a group setting is highly desirable. Qualified applicants must be able to read, write and speak fluently in English, possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Bilingual candidates fluent in English AND one of the following languages, desired: Chinese, Spanish, Tagalog, or Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 14.Classroom Instructor II - The Classroom Instructor II position is responsible for training Classroom Instructor I, Classroom Assistants, and Election Day Poll Workers. This position provides support to the Lead Poll Worker Trainer role and is responsible for lead duties at the designated Accessible Voting Locations. Incumbents will be required to learn and then teach Polling Place procedures and equipment to Poll workers. This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code and the California Secretary of State's laws/requirements. Some experience in teaching, conducting training programs, or giving instructions in a group setting is highly desirable. Qualified applicants must be able to read, write and speak fluently in English, possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 25 pounds and stand for long periods of time. Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Must have own transportation. Bilingual candidates fluent in English AND one of the following languages, desired: Chinese, Spanish, Tagalog, or Vietnamese. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 15. Logistics Support Clerk - Prepares, audits, dispatches and distributes voting equipment, polling place supplies and Election Day emergency equipment. Provides logistical support for equipment/supplies. Qualified applicants must have the ability to perform manual labor , lift 30 pounds and stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Basic computer skills preferred. Must have a valid CA Driver License. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 16. Logistics Support Clerk - Forklift Certified - Prepare, dispatch and distribute voting equipment, polling place supplies and Election Day emergency equipment. Provides logistical support for equipment/supplies. Qualified applicants must have the ability to perform manual labor,lift30 poundsand stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Basic computer skills preferred.Must have a valid Forklift Certificate, CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. 17. Vote by Mail (VBM) Ballot Retrieval Driver - Pick up voted ballots from 24-hour ballot drop boxes throughout Alameda County and drop off at the René C. Davidson Courthouse. Qualified applicants must have the ability to meet pickup/delivery deadlines, perform manual labor,lift25 poundsand stand for long periods of time. Must have attention to detail, customer service and general clerical experience. Previous delivery driving experience preferred. Basic computer skills preferred.Local travel is required for this position. Must have a valid CA Driver License and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Requires the ability to work weekdays, evenings, weekends, holidays, and overtime, as needed. MINIMUM QUALIFICATIONS In order to be considered for any of the Registrar of Voters assignments, applicants must meet the 2 minimum qualifications outlined below: 1.The equivalent of 6 months full-time clerical and/or warehouse experience, AND; 2.Aschedule that allows for complete availability to work weekdays, weeknights, weekends holidays and overtime, with little to no notice. Some assignments may require: •Valid Driver's License •Reliable vehicle to use •Typing minimum (e.g.,minimum 40 Words per Minute) •The ability to read, write and speak fluently in English andone of the following languages: Burmese, Chinese, Hindi, Khmer, Korean, Laotian, Mien, Mongolian, Punjabi, Spanish, Tagalog, Telugu, and Vietnamese •Ability to lift (e.g., ability to lift 15, 25 or 30 pounds) •Forklift Operator Certification KNOWLEDGE AND SKILLS Knowledge of: • Modern office practices and procedures. • Word processing/computer applications and techniques (i.e., Microsoft Office including Word, Excel, PowerPoint and Access). • Basic elements of correct English usage, grammar, spelling and punctuation. • Numerical and alphabetical filing systems. • Proper telephone etiquette and procedures. Ability to: • Interpret and apply rules and regulations. • Follow written and oral instructions. • Calculate basic mathematical problems. • Adapt quickly to new work environments. • Establish and maintain effective relationships with co-workers and the public. • Communicate effectively orally and in writing with people from a wide variety of ethnic and social backgrounds. • Maintain electronic and/or physical files and databases. • Organize and prioritize work to meet critical deadlines. • Attention to detail. • Prepare clear, concise and complete reports • Learn and apply newly acquired knowledge in areas related to the work. Selection Plan Those candidates who possess the minimum requirements will be invited to attend a presentation and then complete a computer-based skills assessment.Upon completion,candidates will be invited to interview with the Human Resource Services - TAP Unit. Qualified candidates will then be scheduled for a final interview/assessment with the Registrar of Voters (ROV). If selected, ROV will place candidates in the role they deem the candidate is best suited for AND they have a current need to fill. Candidates will be evaluated and placed based on their relevant work experience, assessment scores, interview, confirmed availability and ROV need. Alameda County Human Resource Services Department will make reasonable efforts in the selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County's Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during any phases of the recruitment/selection process, please email theTAP Unitat tapaps@acgov.org once you submit your application . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. To qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS TAP employees may become eligible for medical and dental benefits upon the completion of a specified number of hours. Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information. ADDITIONAL INFORMATION : DISASTER SERVICE WORKER : All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster. DMV EMPLOYER PULL NOTICE PROGRAM : All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program to promote driver safety. Employees' driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver's licenses and are eligible to drive on county business. BACKGROUND INVESTIGATION : An applicant's previous employment may be investigated. Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment. Each case will be given individual consideration, based on job-relatedness. Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities, and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add *@acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received, or accessed by any applicant for a County recruitment. TAP Program, Human Resource Services Department Human Resource Technicians: Carla Ortiz and Varthana Heang Please email: tapaps@acgov.org Alameda County is an Equal Opportunity EmployerClosing Date/Time: 8/31/2020 5:00:00 PM
