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  • Office Assistant Specialist - Probation

    Stockton, California United States San Joaquin County, CA Full Time $3,745.33 - $4,552.47/month Nov 23, 2024
    San Joaquin County Employer:

    San Joaquin County, CA

    San Joaquin County - Greatness Grows Here The County offers a unique opportunity to enjoy natural California beauty and nature, or music, arts and culture - from the waters of the Delta to the vast vineyards, San Joaquin County has it all. The region boasts some of the finest opportunities in the state for boating, fishing, camping, history-gathering, or just plain fun in the sun. For those times when a change of pace is desired, San Francisco, Lake Tahoe and Yosemite National Park are all within 90 minutes of San Joaquin County. San Joaquin County is one of the most agriculturally rich regions in California. Twenty-four thousand acres of farmland are dedicated to the production of asparagus. Wine grapes are also a leading crop in the county and wineries and vineyards have sprung up from Stockton to Lodi. Lodi was named Wine Enthusiasts Wine Region of the Year in 2015. The regional arts and culture scene offers treasures such as the Haggin Museum, San Joaquin County Historical Museum, and the Children's Museum of Stockton. The Stockton Symphony, San Joaquin County Ballet, Bob Hope Theater, and Stockton Civic Center are popular venues for entertainment. San Joaquin County also has a robust educational environment. The County’s 17 school districts provide families with a wide array of choices for their children's educational development. The University of the Pacific, California State University, Stanislaus - Stockton Center, Humphreys College and School of Law, National University and San Joaquin Delta Community College offer a variety of choices for advanced education. Homes and apartments are plentiful and the median home price in the San Joaquin County is affordable compared to other nearby areas. Convenient, comfortable housing is available in most sections of the County. New homes abound in both the south and north area; historic homes are found primarily in central Stockton and downtown Lodi. COUNTY EMPLOYMENT One of the richest benefits offered to County employees is the opportunity to be a public servant and provide essential services to the constituents of San Joaquin County. Employees are proud that their hard work makes a difference in the community and receive great satisfaction that there is a link between their service and the betterment of the quality of life in San Joaquin County. The County provides career employment opportunities in many areas including law enforcement, social services, health services and many more. The County employees over 6,000 full time employees and serves a population of over 700,000 residents. The County operates a jail, hospital, children’s shelter, and several regional parks. There are many opportunities for career progression within San Joaquin County in the fields of accounting, clerical support, dispatching, medical records, hospital patient registration, social services, eligibility work, social service case management, public safety, and many other areas. Visit our website to see classification descriptions of positions and to seek information about County departments. COMPENSATION and BENEFITS In addition to competitive base salary, most full time positions will also offer a generous benefit package. In addition to the base salary, the County offers: Health, Dental and Vision plan coverage 457 Deferred Compensation Plan with some positions being offered a County matching contribution A Defined Benefit retirement plan with reciprocity with many public sector retirement systems including CalPERS. 125 Flex Benefits Plan 12 days of sick leave annually with unlimited accumulation Vacation leave ranging from 10 days a year up to 23 days depending on length of service 10-14 paid holidays per year Other benefits and compensation may be provided depending on the position A robust Employee Engage & Development Program

    Apply Now View job Employer Profile

    Job Description

    Introduction

    This examination is being given to fill one vacancy in the Probation Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

    This position is represented by the SEIU bargaining unit and will receive salary increases based on the following schedule for a total of 12% through July 2025 :

    Effective July 2025 - 3% Cost of Living Adjustment increase

    NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

    TYPICAL DUTIES

    • Provides specialized and complex information, including specific program-related information, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; completes complex forms for the purpose of documenting specialized program-related information; searches for, receives and explains complex rules, regulations, policies, procedures and technical office operations; interprets and applies external laws, regulations, ordinances and policies as they relate to clerical/technical/financial functions; may issue complex documents; provides customer service in a calm, helpful and effective manner.
    • Gathers, processes and maintains specialized and complex information related to departmental operations; asks in-depth questions of patients, clients, and others; identifies customer needs and seeks to match those needs with program services; codes, files and retrieves documents and records using various alphabetical, numerical, coded and computerized filing systems.
    • Researches, compiles, maintains and processes statistical, financial and/or other numerical data to support specialized office functions; coordinates and/or performs routine work related to personnel, payroll, budgetary, purchasing, inventory, and/or other administrative functions; performs complex accounts payable/receivable and billing procedures, applying advanced knowledge of technical program requirements; maintains ledgers and accounts; enters data into worksheets; matches invoices with orders, reviewing and verifying for completeness, accuracy, and appropriateness as assigned; computes, collects and receipts monies and fees, including large sums; adjusts accounts within limits of authority; may develop and maintain spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes.
    • Performs clerical/technical/financial case management, applying advanced knowledge of administrative, legal, financial and/or program-related requirements; researches, reviews, and resolves complex case issues; determines, maintains and tracks case information and status; identifies needed documents and/or actions; contacts and meets with clients, victims, parolees, patients and others to obtain forms/documents, arrange payments/services and help them meet obligations; may advocate on behalf of clients within limits of authority; coordinates case activities with managers, professional staff, and/or other work units as appropriate.
    • Prepares a variety of difficult reports and documents requiring advanced knowledge of specialized subject matter including, but not limited to court orders, petitions, subpoenas, insurance claims, treatment authorization forms; reviews complex legal, custody, health care and other records to identify needed information; applies complex codes and requirements for reimbursement and other purposes.
    • May perform secretarial duties for various staff including supervisors and/or professional staff; may supervise a very small number of clerical workers as an incidental duty; may train or review the work of others; may serve as a lead worker over a large group of office clerical/technical staff.


    MINIMUM QUALIFICATIONS

    PLEASE NOTE: This is a departmental promotion. Qualified applicants must currently be employed with the San Joaquin County Probation Department and meet the promotional eligibility requirements as stated in Civil Service Rule 10, Section 3-Eligibility for Promotional Examinations.

    Either I

    Experience : One year of work at a level equal to or higher than Senior Office Assistant in San Joaquin County service.

    Or II

    Experience : Three years of general clerical, secretarial and/or office technical work, including at least one year functioning at a full-journey level.

    Substitutions : a) One year of business training in an approved vocational training program may substitute for one year of the above-required experience; or b) Completion of 30 semester/45 quarter credit units at an accredited college or university may substitute for one year of the above-required experience.

    And

    Certificates : If required by the nature of the assignment: 1) possession of an acceptable typing/keyboarding or other certification of ability to input data at the rate of 45 words per minute; and/or 2) possession of an acceptable proficiency certificate in one or more computer software programs.

    Special Requirement : Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the assignment, demonstrated general or software-specific computer proficiency may be required prior to appointment.

    KNOWLEDGE

    Advanced office practices and procedures; standard clerical accounting methods and practices; principles of planning and organizing work; methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; arithmetical operations related to advanced clerical/technical/financial processes; basic principles of training and supervision; advanced cash handling procedures.

    ABILITY

    Research, interpret and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to specialized clerical activities; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others, even in difficult situations; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others.

    PHYSICAL/MENTAL REQUIREMENTS

    Mobility -Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking -Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact; Special Requirements -Some assignments may require working weekends, nights, and/or occasional overtime; Environmental -Occasional exposure to varied weather conditions.

    Equal Opportunity Employer

    San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo .

    Accomodations for those covered by the Americans with Disabilities Act (ADA):

    San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions.

    BENEFITS

    Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 .

    Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available.

    Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense.

    Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense.

    For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits.

    Life Insurance : The County provides eligible employees with life insurance coverage as follows:

    1 but less than 3 years of continuous service: $1,000
    3 but less than 5 years of continuous service: $3,000
    5 but less than 10 years of continuous service: $5,000
    10 years of continuous service or more: $10,000

    Employee may purchase additional term life insurance at the group rate.

    125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit).

    Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance.

    Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000.The Roth IRA (after tax) is also now available.

    Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years.

    Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time.

    Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year.

    Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child.

    Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step.

    Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources.

    Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year.

    Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area.

    School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities.

    Selection Procedures

    Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations

    To compete in a promotional examination, an employee must:

    A. Meet the minimum qualifications of the class on or before the final filing date for filing applications.

    B. Meet one of the following qualifying service requirements:

    1. Have permanent status in the Classified Service.

    2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year.

    3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours.

    C. Have a rating of satisfactory or better on the last performance evaluation.

    D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action.

    Employees who meet the minimum qualifications will go through one of the following examination process:
    • Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
    • Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
    • Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.
    • Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process.

    Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

    Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date.

    Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished.

    Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.
    • Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination.

    Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

    Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when;

    • They are related to the Appointing Authority or

    • The employment would result in one of them supervising the work of the other.

    Department Head may establish additional limitations on the hiring of relatives by departmental rule.

    HOW TO APPLY

    Apply Online:

    www.sjgov.org/department/hr

    By mail or in person:

    San Joaquin County Human Resources

    44 N. San Joaquin Street Suite 330

    Stockton, CA 95202

    Office hours:
    Monday - Friday 8:00 am to 5:00 pm; excluding holidays.

    Phone: (209) 468-3370

    Job Line:

    For current employment opportunities please call our 24-hour job line at (209) 468-3377.

    When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

    San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

    Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo .


    Click on a link below to apply for this position:
    Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email, or apply for a job in person at the San Joaquin County Human Resources Division.

    Closing Date/Time: 12/2/2024 11:59:00 PM
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Career Opportunities: A Guide to Probation Jobs

Top Career Opportunities: A Guide to Probation Jobs
 

Understanding Probation Jobs

Probation jobs are crucial in the criminal justice system. They help offenders reintegrate into society while ensuring public safety. Individuals in these roles work closely with probationers, monitoring their progress, enforcing court orders, and assisting in rehabilitation.

 

What Is a Probation Job?

A probation job involves working directly with individuals sentenced to probation rather than incarceration. These roles ensure that offenders adhere to the conditions set by the court while promoting their reintegration into the community. Probation officers and related professionals are vital in reducing recidivism and protecting the public.

 

Types of Probation Jobs

Probation Officer Roles

Probation officers are responsible for supervising offenders, conducting investigations, and preparing reports for the court. Their duties include conducting social case histories and pre-sentence investigations and liaising with law enforcement, offenders, and community members. Officers frequently work with the sheriff’s office, public defender’s office, and commissioner’s office to ensure compliance with court orders.

  • Probation Officer: Oversees individuals on probation, ensuring compliance with court orders and helping offenders adjust to life after sentencing.
  • Community Supervision Officer: Focuses on monitoring probationers and offenders in the community, often working in collaboration with law enforcement agencies and community organizations.
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Other Related Probation Jobs

  • Investigations Officer: Responsible for conducting in-depth investigations into offenders’ backgrounds, which are used in the sentencing process.
  • Case Management Coordinator: Works with offenders to develop rehabilitation plans, including community service, counseling, and employment assistance. They may also arrange for medical examinations when required as part of a rehabilitation plan.
 

Job Opportunities in Probation

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Free Featured Job Listings

Job seekers seeking to enter probation should explore free featured job listings. Many government agencies and private services offer these to help candidates find the right positions quickly.

  • Government Jobs Tab: This tab provides listings of available probation jobs within government agencies. Candidates can filter opportunities by location and other criteria using the enter search terms filter.
  • Featured Job Listings: Many probation jobs are featured on job boards, highlighting the most relevant opportunities for those seeking employment.

Applying for Probation Jobs

When applying for probation jobs, candidates must meet specific qualifications, including a bachelor’s degree and experience in social work, criminal justice, or a related field. Review job listings and requirements carefully to ensure you meet the criteria. Some municipality’s employment opportunities can offer additional benefits for government positions.

  • Submit Job Listing: If you’re interested in applying, many online platforms allow you to submit your job application directly through their site. Always ensure your resume is updated and tailored to the probation role you’re seeking.
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Launch your career with Careers in Government! Explore exciting opportunities, connect with passionate professionals, and shape your legacy.

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Benefits of Working in Probation

Why Choose a Probation Career?

Working on probation offers numerous benefits, including job stability, opportunities for personal growth, and the ability to make a tangible impact on individuals and communities.

  • Job Stability: As a probation officer, you often work for a government agency, providing a stable and secure job environment.
  • Personal Fulfillment: Probation officers have the opportunity to help rehabilitate offenders, making a significant impact on their lives and society at large.
  • Professional Growth: The field of probation is constantly evolving, offering continuous training and development opportunities.

Challenges of Working in Probation

While rewarding, working on probation can be challenging. Officers often deal with difficult cases and must navigate complex legal regulations. Emotional resilience and strong problem-solving skills are critical in handling these challenges effectively. Officers may be required to attend a first court appearance or work with defendants before sentencing.

  • Emotional Demands: The role may require dealing with traumatic or difficult situations, including working with offenders who have committed serious crimes.
  • Physical Demands: The job often requires travel, whether meeting probationers or attending court hearings, adding an extra layer of physical demand.
 

Skills and Qualifications

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Business Services Computer Skills

Many probation jobs require business services computer systems proficiency, such as Microsoft Office and specialized case management software. These skills help officers manage case files, track probationer progress, and generate reports for court appearances. Computer literacy and precision reporting are essential in some specialized fields, such as PR services aerospace.

  • Search Jobs: Use online resources to find probation jobs that match your skill set. Many government websites offer comprehensive job boards where candidates can filter roles by qualifications and location.

Communication and Interpersonal Skills

Strong communication and interpersonal skills are essential for anyone pursuing a career in probation. Officers must be able to interact effectively with probationers, law enforcement officials, and the courts.

 

Career Development and Training

Training and Development Opportunities

Probation officers undergo extensive training, both before and during their careers, to ensure they are well-prepared to handle their job responsibilities. Continuous professional development opportunities help probation officers stay current on best practices.

  • Mentorship Programs: Many agencies offer mentorship programs, where experienced officers guide newcomers through the complexities of the role.
  • Ongoing Training: Probation officers can access various ongoing training programs, from legal updates to new rehabilitation techniques.
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Advancement Opportunities in Probation

Probation jobs also offer significant opportunities for career advancement. With experience, probation officers can transition into supervisory roles or specialized fields, such as investigation or counseling.

 

Application and Recruitment Process

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Understanding the Application Process

The application process for probation jobs typically includes several steps, including submitting an application, undergoing a background check, and attending an interview.

  • Job Opportunities: Many municipalities and government agencies offer probation jobs. Candidates can search for jobs online, using keywords to find roles that align with their qualifications and experience.
  • Application Status: After applying, candidates can check the status of their application by logging into the government jobs portal. Terms like ‘Under Review’ indicate that the application is still being processed.
 

Conclusion: Pursuing a Career in Probation

A career in probation offers a unique blend of challenges and rewards. From supervising offenders to helping them reintegrate into society, probation jobs provide meaningful opportunities to make a difference. You can build a successful career in this essential field by understanding the various types of probation roles, staying up-to-date on job postings, and continuously developing skills.

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