Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: - $91,340.00 Fulltime/Parttime: Full Time Recruiter: GENEVIEVE M HUDSON Phone: 775 684-0247 Email: ghudson@admin.nv.gov Department/Agency Description The Department of Administration is seeking qualified candidates for the Administrator, Office of Grant Procurement, Coordination, and Management which will transition to the Director, Office of Federal Assistance within the Governor's Office in FY 2023. This is an unclassified, at-will, full-time exempt position that serves at the pleasure of the Director of Administration and the Governor's Office. Recruitment Open To: Open to all qualified applicants. Resumes will be accepted on a first come, first served basis until the position is filled. Hiring may occur at any time. The Opportunity and Mission The Office of Grant Procurement, Coordination, and Management, also known as the Nevada Grant Office (NGO), provides a full range of grant-related support to state agencies and community partners. Assembly Bil 445 (2021) transitions the work portfolio of the NGO to the Office of Federal Assistance within the Governor's Office. The team works to increase the number of grant dollars Nevada receives by reducing and removing barriers to federal grant funding, which include organizational capacity, supporting federal grant matching, grant training and knowledge, and establishing effective partnerships. The Office also serves as the single point of contact for Nevada's federal grant applications that are subject to intergovernmental review, supports the Nevada Advisory Council on Federal Assistance, and works with stakeholders on grant-related initiatives. Responsibilities Include: Organize, manage, and coordinate agency operations of the Nevada Grants Office in the Department of Administration and transition functions to the Office of Federal Assistance within the Governor's Office. Hire, train, supervise, and evaluate staff consisting of one Senior Grants Analyst, three Executive Grants Analysts, and one Administrative Assistant. Administer the Grant Matching Fund to leverage additional federal funding for state agencies, local governments, tribal governments, and nonprofit organizations. Support activities of the Nevada Advisory Council on Federal Assistance. Lead procurement and operations of a state grant management system. Direct research and identify federal grant opportunities for state agencies, making those opportunities known to state agencies, and aid them in grant application review. Advise and provide training to state agencies on grant requirements and grant management policies, procedures, and best practices. Coordinate with state and local agencies seeking or receiving grant funds for similar projects to ensure efforts and services are not duplicated. Provide reports to state policy makers on Nevada's federal grant activity and advise them on policies designed to enhance use of federal funds. Minimum Qualifications To be considered, applicants must possess a bachelor's degree and 3+ years related experience or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job such as those listed above. Applicants must demonstrate extensive expertise and experience in applying for grants with proven successes in receiving and/or administering competitive grants; be experienced in designing and managing programs which rely solely or partially on grant funding; possess specialized knowledge of the process of grant writing and approval in the public or private sector; and demonstrate a strong customer service orientation. Detailed knowledge of federal and state legislation and policies pertaining to grants, CFR, NRS, NAC, SAM, grant research methods, and writing techniques. Must have thorough knowledge and understanding of the grant process, NRS 232 authority of the Office of Grant Procurement, Coordination, and Management, and Assembly Bill 445 (2021) amendments to NRS 232 transferring authority to the Office of Federal Assistance. Preferred Qualifications Knowledge of basic financial and grant accounting principles. Knowledge of public sector human resources processes, and the ability to foster a collaborative team atmosphere. Three (3) years of responsible leadership experiences in management or supervisory positions. Knowledge of public sector budget processes. Must Have the Ability To: Analyze and understand statutes, regulations, financial documents and contracts; Communicate effectively both orally and in writing; Prepare post-award grant reports and memoranda including excellent writing, research and analytical skills; Lead and successfully form teams; Manage multi-functional or diverse areas successfully; Multi-task and prioritize work, with careful attention to detail; Participate in cross-departmental projects, using tact, diplomacy, and collaborative methods; Think and act strategically, tactically, and creatively in a fast-paced environment; and Manage multiple projects having varied focus and deadlines. Compensation The salary range for the ADMINISTRATOR, Office of Grants Procurement is up to $91,340 (employee/employer-paid retirement plan). Medical, dental, vision care, life and disability insurance programs are available; eleven paid holidays per year; three weeks of annual leave; three weeks of sick leave; state defined benefit retirement plan; tax-sheltered deferred compensation plan available. State employees do not contribute to Social Security; however, a small Medicare deduction is required. Long-term employees enjoy additional benefits. For additional information, please visit the Division of Human Resource Management of the Department of Administration, the Nevada Public Employees Benefits Program, and the Public Employees Retirement System of Nevada. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
Oct 23, 2021
Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: - $91,340.00 Fulltime/Parttime: Full Time Recruiter: GENEVIEVE M HUDSON Phone: 775 684-0247 Email: ghudson@admin.nv.gov Department/Agency Description The Department of Administration is seeking qualified candidates for the Administrator, Office of Grant Procurement, Coordination, and Management which will transition to the Director, Office of Federal Assistance within the Governor's Office in FY 2023. This is an unclassified, at-will, full-time exempt position that serves at the pleasure of the Director of Administration and the Governor's Office. Recruitment Open To: Open to all qualified applicants. Resumes will be accepted on a first come, first served basis until the position is filled. Hiring may occur at any time. The Opportunity and Mission The Office of Grant Procurement, Coordination, and Management, also known as the Nevada Grant Office (NGO), provides a full range of grant-related support to state agencies and community partners. Assembly Bil 445 (2021) transitions the work portfolio of the NGO to the Office of Federal Assistance within the Governor's Office. The team works to increase the number of grant dollars Nevada receives by reducing and removing barriers to federal grant funding, which include organizational capacity, supporting federal grant matching, grant training and knowledge, and establishing effective partnerships. The Office also serves as the single point of contact for Nevada's federal grant applications that are subject to intergovernmental review, supports the Nevada Advisory Council on Federal Assistance, and works with stakeholders on grant-related initiatives. Responsibilities Include: Organize, manage, and coordinate agency operations of the Nevada Grants Office in the Department of Administration and transition functions to the Office of Federal Assistance within the Governor's Office. Hire, train, supervise, and evaluate staff consisting of one Senior Grants Analyst, three Executive Grants Analysts, and one Administrative Assistant. Administer the Grant Matching Fund to leverage additional federal funding for state agencies, local governments, tribal governments, and nonprofit organizations. Support activities of the Nevada Advisory Council on Federal Assistance. Lead procurement and operations of a state grant management system. Direct research and identify federal grant opportunities for state agencies, making those opportunities known to state agencies, and aid them in grant application review. Advise and provide training to state agencies on grant requirements and grant management policies, procedures, and best practices. Coordinate with state and local agencies seeking or receiving grant funds for similar projects to ensure efforts and services are not duplicated. Provide reports to state policy makers on Nevada's federal grant activity and advise them on policies designed to enhance use of federal funds. Minimum Qualifications To be considered, applicants must possess a bachelor's degree and 3+ years related experience or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job such as those listed above. Applicants must demonstrate extensive expertise and experience in applying for grants with proven successes in receiving and/or administering competitive grants; be experienced in designing and managing programs which rely solely or partially on grant funding; possess specialized knowledge of the process of grant writing and approval in the public or private sector; and demonstrate a strong customer service orientation. Detailed knowledge of federal and state legislation and policies pertaining to grants, CFR, NRS, NAC, SAM, grant research methods, and writing techniques. Must have thorough knowledge and understanding of the grant process, NRS 232 authority of the Office of Grant Procurement, Coordination, and Management, and Assembly Bill 445 (2021) amendments to NRS 232 transferring authority to the Office of Federal Assistance. Preferred Qualifications Knowledge of basic financial and grant accounting principles. Knowledge of public sector human resources processes, and the ability to foster a collaborative team atmosphere. Three (3) years of responsible leadership experiences in management or supervisory positions. Knowledge of public sector budget processes. Must Have the Ability To: Analyze and understand statutes, regulations, financial documents and contracts; Communicate effectively both orally and in writing; Prepare post-award grant reports and memoranda including excellent writing, research and analytical skills; Lead and successfully form teams; Manage multi-functional or diverse areas successfully; Multi-task and prioritize work, with careful attention to detail; Participate in cross-departmental projects, using tact, diplomacy, and collaborative methods; Think and act strategically, tactically, and creatively in a fast-paced environment; and Manage multiple projects having varied focus and deadlines. Compensation The salary range for the ADMINISTRATOR, Office of Grants Procurement is up to $91,340 (employee/employer-paid retirement plan). Medical, dental, vision care, life and disability insurance programs are available; eleven paid holidays per year; three weeks of annual leave; three weeks of sick leave; state defined benefit retirement plan; tax-sheltered deferred compensation plan available. State employees do not contribute to Social Security; however, a small Medicare deduction is required. Long-term employees enjoy additional benefits. For additional information, please visit the Division of Human Resource Management of the Department of Administration, the Nevada Public Employees Benefits Program, and the Public Employees Retirement System of Nevada. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
Tacoma Public Schools Expected Start Date: October 2021; as soon as possible FTE: 1.0 Hours per day: 8 Salary Level: PT6 $30.36 - $38.80 DOE Union/Days per year: Professional Technical, 260 work days, 12 month Benefits: This job has the full range of benefits offered by Tacoma Public Schools. Additional Information: Salary placement is based on verifiable LIKE work experience. This positions works in the Finance Department to support accounting tasks related to grants In accordance with Governor Jay Inslee's announced Proclamation 21-14.1 on August 18, 2021, all K-12 school district employees are required to be fully vaccinated against COVID-19 by October 18, 2021. Candidates who are extended a conditional offer of employment with Tacoma Public Schools will be required to submit proof of vaccination status in compliance with Governor Inslee's mandate, prior to official hire with the district. Individuals qualifying for a medical and/or religious exemption outlined under the Governor's directive will be required to provide proof of exemption prior to official hire with the district. Tacoma Public Schools Human Resources will work directly with candidates to finalize proof of compliance with the Governor's mandate prior to official hire. Additional Resources and Information: • Press Release from WA Governor's Office • Proclamation by the Governor: COVID-19 Vaccination Requirement • OSPI Vaccination Requirement FAQ • Vaccine Mandate FAQs • DOH Vaccine fact sheet Summary: This position coordinates, analyzes, and monitors budget and financial information on all district, federal, state, and private grants; ensures compliance with specified guidelines; assists in budget forecasting; provides guidance to grant managers and their staff regarding grant compliance and budget issues. Responsibilities: 1. Prepares and monitors records, reports, and claims for federal, state, and private grants; reviews and approves financial information of all grants; ensures that all district grants and awards are in compliance with specified guidelines; reviews requisitions, claims, payroll authorizations, and other documents relating to grant expenditures; provides assistance to state and federal examiners during audits of categorical programs. 2. Assists in the district budget process; provides budget revenue and expenditure projections for all grant related budgets. 3. Prepares financial reports, reimbursement claims, and invoices associated with categorical programs. 4. Issues new program and BRC codes and provides assistance with the maintenance of proper programs, location, BRC and account number tables in the financial systems to the respective department staff. 5. Provides budget and staffing reconciliation for institution programs and security personnel. 6. Reviews accounting distributions on district form(s) and on exception reports to correct accounting errors from the subsidiary financial systems (e.g. accounts payable, copy center, payroll, etc.) prior to updating in the general ledger system or data entry by accounts payable staff; answers account coding and financial report questions. 7. Provides guidance and assistance to school and department staff regarding budget expenditures, tracking, and record keeping; trains school and department clerical staff in budget tracking procedures and understanding grant and budget constraints. OTHER JOB DUTIES 1. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned. 2. Performs other related duties as assigned. Minimum Qualifications Other information: Education and Experience Bachelor's degree in business administration, accounting or closely related field and one year of accounting, bookkeeping, grants administration, or other related work experience; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work. Knowledge Skills and Abilities Knowledge of bookkeeping, accounting principles, and procedures. Knowledge of rules and regulations governing accounting procedures for school districts is desirable. Knowledge of state and federal grant reimbursement processes is desired. Keyboarding, ten-key, and data entry skills. Effective interpersonal communication skills including writing and group presentation skills. Ability to operate a personal computer with word processing, spreadsheet, and database software. Ability to work without direct supervision. Ability to maintain strict confidentiality. Ability to accurately perform arithmetical calculations. Ability to obtain, clarify, and exchange information. Ability to provide quality customer service. Ability to organize, prioritize, and meet deadlines. Ability to work effectively under deadline pressure. Ability to establish and maintain effective working relationships with a variety of people in a multicultural setting. Ability to participate as a member of a team. Required Licenses/Special Requirements Valid Washington State driver's license. Working Conditions Office environment; required to concentrate on detail and be precise; experiences frequent interruptions and deadline pressures; experiences prolonged visual concentration and exposure to video display; occasionally required to deal with distraught people; occasionally required to travel to school sites. Job Locator Number: D0611 This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator, Elementary: Christa Erolin, 253-571-1318, cerolin@tacoma.k12.wa.us; Title IX Coordinator, Secondary: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Megan Nelson, mnelson@tacoma.k12.wa.us, 253-571-1003. Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357. HRInfo@tacoma.k12.wa.us, (253) 571-1250
Oct 22, 2021
Tacoma Public Schools Expected Start Date: October 2021; as soon as possible FTE: 1.0 Hours per day: 8 Salary Level: PT6 $30.36 - $38.80 DOE Union/Days per year: Professional Technical, 260 work days, 12 month Benefits: This job has the full range of benefits offered by Tacoma Public Schools. Additional Information: Salary placement is based on verifiable LIKE work experience. This positions works in the Finance Department to support accounting tasks related to grants In accordance with Governor Jay Inslee's announced Proclamation 21-14.1 on August 18, 2021, all K-12 school district employees are required to be fully vaccinated against COVID-19 by October 18, 2021. Candidates who are extended a conditional offer of employment with Tacoma Public Schools will be required to submit proof of vaccination status in compliance with Governor Inslee's mandate, prior to official hire with the district. Individuals qualifying for a medical and/or religious exemption outlined under the Governor's directive will be required to provide proof of exemption prior to official hire with the district. Tacoma Public Schools Human Resources will work directly with candidates to finalize proof of compliance with the Governor's mandate prior to official hire. Additional Resources and Information: • Press Release from WA Governor's Office • Proclamation by the Governor: COVID-19 Vaccination Requirement • OSPI Vaccination Requirement FAQ • Vaccine Mandate FAQs • DOH Vaccine fact sheet Summary: This position coordinates, analyzes, and monitors budget and financial information on all district, federal, state, and private grants; ensures compliance with specified guidelines; assists in budget forecasting; provides guidance to grant managers and their staff regarding grant compliance and budget issues. Responsibilities: 1. Prepares and monitors records, reports, and claims for federal, state, and private grants; reviews and approves financial information of all grants; ensures that all district grants and awards are in compliance with specified guidelines; reviews requisitions, claims, payroll authorizations, and other documents relating to grant expenditures; provides assistance to state and federal examiners during audits of categorical programs. 2. Assists in the district budget process; provides budget revenue and expenditure projections for all grant related budgets. 3. Prepares financial reports, reimbursement claims, and invoices associated with categorical programs. 4. Issues new program and BRC codes and provides assistance with the maintenance of proper programs, location, BRC and account number tables in the financial systems to the respective department staff. 5. Provides budget and staffing reconciliation for institution programs and security personnel. 6. Reviews accounting distributions on district form(s) and on exception reports to correct accounting errors from the subsidiary financial systems (e.g. accounts payable, copy center, payroll, etc.) prior to updating in the general ledger system or data entry by accounts payable staff; answers account coding and financial report questions. 7. Provides guidance and assistance to school and department staff regarding budget expenditures, tracking, and record keeping; trains school and department clerical staff in budget tracking procedures and understanding grant and budget constraints. OTHER JOB DUTIES 1. Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities, as needed or as assigned. 2. Performs other related duties as assigned. Minimum Qualifications Other information: Education and Experience Bachelor's degree in business administration, accounting or closely related field and one year of accounting, bookkeeping, grants administration, or other related work experience; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work. Knowledge Skills and Abilities Knowledge of bookkeeping, accounting principles, and procedures. Knowledge of rules and regulations governing accounting procedures for school districts is desirable. Knowledge of state and federal grant reimbursement processes is desired. Keyboarding, ten-key, and data entry skills. Effective interpersonal communication skills including writing and group presentation skills. Ability to operate a personal computer with word processing, spreadsheet, and database software. Ability to work without direct supervision. Ability to maintain strict confidentiality. Ability to accurately perform arithmetical calculations. Ability to obtain, clarify, and exchange information. Ability to provide quality customer service. Ability to organize, prioritize, and meet deadlines. Ability to work effectively under deadline pressure. Ability to establish and maintain effective working relationships with a variety of people in a multicultural setting. Ability to participate as a member of a team. Required Licenses/Special Requirements Valid Washington State driver's license. Working Conditions Office environment; required to concentrate on detail and be precise; experiences frequent interruptions and deadline pressures; experiences prolonged visual concentration and exposure to video display; occasionally required to deal with distraught people; occasionally required to travel to school sites. Job Locator Number: D0611 This job description is not an employment agreement or contract. Tacoma School District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Lisa Nolan, 253-571-1252, lnolan@tacoma.k12.wa.us; Title IX Coordinator, Elementary: Christa Erolin, 253-571-1318, cerolin@tacoma.k12.wa.us; Title IX Coordinator, Secondary: Eric Hogan, 253-571-1191, ehogan1@tacoma.k12.wa.us; 504 Coordinator: Elementary, Elise Friedrich-Nielsen, efriedr@tacoma.k12.wa.us, 253-571-1096; Secondary, Megan Nelson, mnelson@tacoma.k12.wa.us, 253-571-1003. Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357. HRInfo@tacoma.k12.wa.us, (253) 571-1250
State of Nevada
CARSON CITY, Nevada, United States
Department: DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - DIVISION OF CHILD AND FAMILY SERVICES Business Unit: HR-SO NEV CHILD & ADLSCNT SVCS Work Type: PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,188.80 - $69,739.20 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Division of Child and Family Service is recruiting for a Grants & Projects Analyst 1, underfilling a Grants & Project Analyst 2 position. This position will be responsible for ongoing implementation, monitoring, and evaluation/review of the grant and will provide support and assistance to the grant team in evaluating program effectiveness. This will include developing data collection tools to capture meaningful data and then providing analysis of outcomes to determine whether the Division is achieving required outcomes. In addition, this position will be responsible for developing the initial draft grant monitoring reports for federal funding authorities. The position will be assigned to research, develop, and recommend long-range plans and projects pursuant to the grant guidelines and will provide technical assistance to both the grant team and other stakeholders with whom the Division will partner to achieve articulated outcomes. This position may also be assigned auditing responsibilities in the event any grant funding is provided to sub-grantees/sub-contractors. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This is a full time position that will be located in Carson City. The State of Nevada and DCFS offer an excellent benefits package that includes health, dental and vision insurance, participation in the Public Employees Retirement System (PERS), accrual of 15 days of annual and 15 days of sick leave, 11 paid holidays and no city, county, state or social security tax! To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and one year of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and three years of professional grants experience which includes at least two of the following areas as described above OR one year of experience as a Grants & Projects Analyst Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. A valid Nevada driver's license or equivalent mobility is required at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Oct 21, 2021
Department: DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - DIVISION OF CHILD AND FAMILY SERVICES Business Unit: HR-SO NEV CHILD & ADLSCNT SVCS Work Type: PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,188.80 - $69,739.20 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Division of Child and Family Service is recruiting for a Grants & Projects Analyst 1, underfilling a Grants & Project Analyst 2 position. This position will be responsible for ongoing implementation, monitoring, and evaluation/review of the grant and will provide support and assistance to the grant team in evaluating program effectiveness. This will include developing data collection tools to capture meaningful data and then providing analysis of outcomes to determine whether the Division is achieving required outcomes. In addition, this position will be responsible for developing the initial draft grant monitoring reports for federal funding authorities. The position will be assigned to research, develop, and recommend long-range plans and projects pursuant to the grant guidelines and will provide technical assistance to both the grant team and other stakeholders with whom the Division will partner to achieve articulated outcomes. This position may also be assigned auditing responsibilities in the event any grant funding is provided to sub-grantees/sub-contractors. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This is a full time position that will be located in Carson City. The State of Nevada and DCFS offer an excellent benefits package that includes health, dental and vision insurance, participation in the Public Employees Retirement System (PERS), accrual of 15 days of annual and 15 days of sick leave, 11 paid holidays and no city, county, state or social security tax! To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and one year of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and three years of professional grants experience which includes at least two of the following areas as described above OR one year of experience as a Grants & Projects Analyst Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. A valid Nevada driver's license or equivalent mobility is required at the time of appointment and as a condition of continuing employment. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Department: DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - PUBLIC AND BEHAVIORAL HEALTH Business Unit: HR-COMMUNICABLE DISEASES Work Type: PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,188.80 - $69,739.20 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Division of Public and Behavioral Health is recruiting for a Grants & Projects Analyst 1 in Las Vegas. The position is located in Las Vegas with the Division of Public and Behavioral Health, Community Health Services, Office of HIV Program. This is position is responsible for providing support, as well as, technical assistance, to providers, sub-recipients and community stakeholders in delivering core medical and support services under the Ryan White Part B grant. The position coordinates departmental and peer reviews of subgrant applications and assists applicants during the review process; approves/disapproves subgrant scopes of work; including working with fiscal staff on budgetary items; analyzes end-of-project financial and program reports from sub-recipients; monitors programs on-site and through record reviews to ensure compliance with federal requirements; completes required federal and local programmatic reports. The position provides some oversight, along with other team members, for the Ryan White Part B grant including writing program reports, preparing budgets, monitoring activities, expenditures and meeting associated grant deliverables. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and one year of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and three years of professional grants experience which includes at least two of the following areas as described above OR one year of experience as a Grants & Projects Analyst Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
Oct 20, 2021
Department: DEPARTMENT OF HEALTH AND HUMAN SERVICES Division: DHHS - PUBLIC AND BEHAVIORAL HEALTH Business Unit: HR-COMMUNICABLE DISEASES Work Type: PERMANENT *Pay Grade: GRADE 33 Salary Range: $47,188.80 - $69,739.20 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Division of Public and Behavioral Health is recruiting for a Grants & Projects Analyst 1 in Las Vegas. The position is located in Las Vegas with the Division of Public and Behavioral Health, Community Health Services, Office of HIV Program. This is position is responsible for providing support, as well as, technical assistance, to providers, sub-recipients and community stakeholders in delivering core medical and support services under the Ryan White Part B grant. The position coordinates departmental and peer reviews of subgrant applications and assists applicants during the review process; approves/disapproves subgrant scopes of work; including working with fiscal staff on budgetary items; analyzes end-of-project financial and program reports from sub-recipients; monitors programs on-site and through record reviews to ensure compliance with federal requirements; completes required federal and local programmatic reports. The position provides some oversight, along with other team members, for the Ryan White Part B grant including writing program reports, preparing budgets, monitoring activities, expenditures and meeting associated grant deliverables. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and one year of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and three years of professional grants experience which includes at least two of the following areas as described above OR one year of experience as a Grants & Projects Analyst Trainee in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. A State of Nevada/FBI background check will be required of the selected applicant. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Las Vegas
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Grant Coordinator Pay Grade: 16 Starting Pay: $63,915.70 Departmental Mission Statement: The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the seven Trial Court Departments and Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to allow the delivery of quality justice. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court. The Grant Unit within the Executive Office of the Trial Court complies with both Federal and State laws and regulations, numerous state agencies as well as every department in the Trial Court. The Grant Unit is to pursue supplemental funding sources by procuring and managing external grants. External grants will be used to support creativity and innovation in meeting Trial Court needs that cannot be addressed with existing resources, but may be suitable areas for externally-available grant funds. EXECUTIVE OFFICE OF THE TRIAL COURT ORGANIZATIONAL PROFILE: Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Exciting opportunity to part of the team works to secure $10 million from public funding sources that promote innovate solutions to enhance the delivery of justice at the Trial Courts. Position Summary: Working within the Executive Office of the Trial Court, which is led by the Chief Justice of the Trial Court and the Court Administrator, the Grant Coordinator is responsible for facilitating and coordinating existing grant funded programs. The Grant Coordinator also guides the development, review, monitoring, and technical assistance related to all grant (non-state appropriation funded) program activities occurring within the Trial Court. The Grant Coordinator manages the grant application process for a variety of Trial Court programs as it relates to the securing of federal funds or other grant monies. The Coordinator is also responsible for all financial monitoring and reporting related to these awards. The Court Administrator and his/her designee will set the priorities for pursuing grant driven funding and the Grant Coordinator will be assigned with the responsibility to facilitate the acquisition of various grant awards for the Trial Court. Work assignments in this professional position require the exercise of independent judgment and initiative. SUPERVISION RECEIVED: Receives general direction from the Executive Office Chief of Staff in performing duties in accordance with established guidelines. Duties: Develops process for the timely review of proposed Trial Court grant applications and program proposals; Provides technical assistance and grant writing expertise to court divisions and offices in the preparation of grant applications and program proposals; Works with the interdepartmental Grants Task Force and supervises the review of all grant applications and program proposals for adherence to funders' fiscal and programmatic requirements; makes recommendations to supervisors as to approval of applications and proposals; Supervises the review and analysis of all grant applications and program proposals for adherence to Trial Court stated programmatic objectives; serves as liaison to Trial Court administrative offices and commissioners' offices for grant-related matters; Supervises the review of all grant applications and program proposals for adherence to Trial Court fiscal and personnel requirements and works closely with Fiscal and Human Resources staff to ensure that grant and program activities are in conformance with Trial Court policies and procedures; Oversees the collection of data from federal agencies, foundations or other non-state funders on current programs and regulations; Cooperates with other public or private organizations that are seeking grant funds which involve Trial Court participation to ensure consistency with Trial Court policies and the availability of Trial Court resources; Researches sources of funding; develops system of dissemination of this information to appropriate Trial Court locations; Develops relationships with potential funders; Develops grant protocols to support Trial Court departments and offices with best practices for grant development and administration, such as setting up required contracts, encumbrance and expenditure accounts, and other processes necessary to administer and expend grant funds; Prepares reports on Trial Court grant and program activity and coordinates the timely submission of all financial and programmatic reports required by funding agencies; May review and evaluate grant funded programs for adherence to stated program objectives; may audit grant fiscal records. Some travel in state may be required; and Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge andunderstanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Massachusetts Trial Court. Mission: Understands, upholds, and communicates the Trial Court mission. Applied Knowledge: Can successfully navigate the grant application and acquisition process, including but not limited to application development, funding cycles, matching funds requirements, and fiscal and programmatic reporting. Problem Solving: Accurately assesses grant application issues and recommends and facilitates appropriate solutions. Researches new sources for grant funding to maintain program operations. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Responsive to court program needs. Project Management: Effectively leads grant proposal projects through the concept development phase, the application process, and grant administration with diverse constituencies, including court officials and external partners. Collaboration: Works with others cooperatively, accepts feedback, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, linguistic and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. The following are the minimum requirements for consideration for the position of Grant Coordinator: Bachelor’s degree from an accredited college or university in business or related field, or an equivalent combination of education and experience; A total of (3) three years of work experience in grant application preparation and administrative work; or its equivalent that include the following: Experience in preparing, submitting, and packaging grant applications Experience in grant administration/management Experience in grant writing Professional writing skills Demonstrated budgeting skills Ability to work well with people who have varying degrees of background in grant management Knowledge of potential funding sources and the ability to analyze the applicability of those programs; Proficient use of Microsoft Office, including Excel, Access, and PowerPoint; Excellent writing skills to effectively draft and edit correspondence and edit grant narratives; Knowledge of potential funding sources and the ability to analyze the applicability of those programs; Strong organizational, administrative and interpersonal skills; High attention to detail in administrative matters; Closing Date/Time: 2022-01-20
Oct 18, 2021
Full Time
Title: Grant Coordinator Pay Grade: 16 Starting Pay: $63,915.70 Departmental Mission Statement: The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the seven Trial Court Departments and Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to allow the delivery of quality justice. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court. The Grant Unit within the Executive Office of the Trial Court complies with both Federal and State laws and regulations, numerous state agencies as well as every department in the Trial Court. The Grant Unit is to pursue supplemental funding sources by procuring and managing external grants. External grants will be used to support creativity and innovation in meeting Trial Court needs that cannot be addressed with existing resources, but may be suitable areas for externally-available grant funds. EXECUTIVE OFFICE OF THE TRIAL COURT ORGANIZATIONAL PROFILE: Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Exciting opportunity to part of the team works to secure $10 million from public funding sources that promote innovate solutions to enhance the delivery of justice at the Trial Courts. Position Summary: Working within the Executive Office of the Trial Court, which is led by the Chief Justice of the Trial Court and the Court Administrator, the Grant Coordinator is responsible for facilitating and coordinating existing grant funded programs. The Grant Coordinator also guides the development, review, monitoring, and technical assistance related to all grant (non-state appropriation funded) program activities occurring within the Trial Court. The Grant Coordinator manages the grant application process for a variety of Trial Court programs as it relates to the securing of federal funds or other grant monies. The Coordinator is also responsible for all financial monitoring and reporting related to these awards. The Court Administrator and his/her designee will set the priorities for pursuing grant driven funding and the Grant Coordinator will be assigned with the responsibility to facilitate the acquisition of various grant awards for the Trial Court. Work assignments in this professional position require the exercise of independent judgment and initiative. SUPERVISION RECEIVED: Receives general direction from the Executive Office Chief of Staff in performing duties in accordance with established guidelines. Duties: Develops process for the timely review of proposed Trial Court grant applications and program proposals; Provides technical assistance and grant writing expertise to court divisions and offices in the preparation of grant applications and program proposals; Works with the interdepartmental Grants Task Force and supervises the review of all grant applications and program proposals for adherence to funders' fiscal and programmatic requirements; makes recommendations to supervisors as to approval of applications and proposals; Supervises the review and analysis of all grant applications and program proposals for adherence to Trial Court stated programmatic objectives; serves as liaison to Trial Court administrative offices and commissioners' offices for grant-related matters; Supervises the review of all grant applications and program proposals for adherence to Trial Court fiscal and personnel requirements and works closely with Fiscal and Human Resources staff to ensure that grant and program activities are in conformance with Trial Court policies and procedures; Oversees the collection of data from federal agencies, foundations or other non-state funders on current programs and regulations; Cooperates with other public or private organizations that are seeking grant funds which involve Trial Court participation to ensure consistency with Trial Court policies and the availability of Trial Court resources; Researches sources of funding; develops system of dissemination of this information to appropriate Trial Court locations; Develops relationships with potential funders; Develops grant protocols to support Trial Court departments and offices with best practices for grant development and administration, such as setting up required contracts, encumbrance and expenditure accounts, and other processes necessary to administer and expend grant funds; Prepares reports on Trial Court grant and program activity and coordinates the timely submission of all financial and programmatic reports required by funding agencies; May review and evaluate grant funded programs for adherence to stated program objectives; may audit grant fiscal records. Some travel in state may be required; and Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge andunderstanding of the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Massachusetts Trial Court. Mission: Understands, upholds, and communicates the Trial Court mission. Applied Knowledge: Can successfully navigate the grant application and acquisition process, including but not limited to application development, funding cycles, matching funds requirements, and fiscal and programmatic reporting. Problem Solving: Accurately assesses grant application issues and recommends and facilitates appropriate solutions. Researches new sources for grant funding to maintain program operations. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Responsive to court program needs. Project Management: Effectively leads grant proposal projects through the concept development phase, the application process, and grant administration with diverse constituencies, including court officials and external partners. Collaboration: Works with others cooperatively, accepts feedback, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, linguistic and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. The following are the minimum requirements for consideration for the position of Grant Coordinator: Bachelor’s degree from an accredited college or university in business or related field, or an equivalent combination of education and experience; A total of (3) three years of work experience in grant application preparation and administrative work; or its equivalent that include the following: Experience in preparing, submitting, and packaging grant applications Experience in grant administration/management Experience in grant writing Professional writing skills Demonstrated budgeting skills Ability to work well with people who have varying degrees of background in grant management Knowledge of potential funding sources and the ability to analyze the applicability of those programs; Proficient use of Microsoft Office, including Excel, Access, and PowerPoint; Excellent writing skills to effectively draft and edit correspondence and edit grant narratives; Knowledge of potential funding sources and the ability to analyze the applicability of those programs; Strong organizational, administrative and interpersonal skills; High attention to detail in administrative matters; Closing Date/Time: 2022-01-20
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Description: Overview Under general direction of the Manager, Grants and Contracts Development, the Grant Writer works closely with staff, faculty, department chairs, deans, and administrators to write proposals for external sponsors. The Grant Writer initiates funding searches and matches opportunities with institutional strengths and needs. This position provides extensive knowledge in developing proposal concept/ideas and preparing applications for external sponsors. As a member of the Grants and Contracts Development team, the Grant Writer works in a collegial and supportive manner with others in the Office of Graduate Studies and Research as well colleagues within the divisions of Student Affairs, Academic Affairs, and University Advancement. Position Summary Grant Writer (Part-Time, 50%) (Administrative Analyst/Specialist Exempt II) Office of Graduate Studies and Research Full-time, probationary position. Opening Date: October 15, 2021 This position is open until filled with a first review of applications beginning October 29, 2021. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on October 28, 2021. Application requires answers to supplemental questions. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary Anticipated Hiring Salary Range: $2,900 - $3,333 per month at the part-time rate CSU Classification Salary Range: $2,346.50 - $4,224.50 per month at the part-time rate Closing Date/Time: Open until filled
Oct 16, 2021
Part Time
Description: Overview Under general direction of the Manager, Grants and Contracts Development, the Grant Writer works closely with staff, faculty, department chairs, deans, and administrators to write proposals for external sponsors. The Grant Writer initiates funding searches and matches opportunities with institutional strengths and needs. This position provides extensive knowledge in developing proposal concept/ideas and preparing applications for external sponsors. As a member of the Grants and Contracts Development team, the Grant Writer works in a collegial and supportive manner with others in the Office of Graduate Studies and Research as well colleagues within the divisions of Student Affairs, Academic Affairs, and University Advancement. Position Summary Grant Writer (Part-Time, 50%) (Administrative Analyst/Specialist Exempt II) Office of Graduate Studies and Research Full-time, probationary position. Opening Date: October 15, 2021 This position is open until filled with a first review of applications beginning October 29, 2021. For assurance of full consideration, applications and supporting material should be submitted by 11:59pm on October 28, 2021. Application requires answers to supplemental questions. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. Questions should be sent to the Office of Human Resources at hr@csusm.edu. Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. This position is a "designated position" in the California State University's Conflict of Interest Code. The incumbent in this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html. California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Compensation & Benefits This position is eligible for benefits. A comprehensive benefits summary for this position is available online by clicking the following link: Benefits Summary Anticipated Hiring Salary Range: $2,900 - $3,333 per month at the part-time rate CSU Classification Salary Range: $2,346.50 - $4,224.50 per month at the part-time rate Closing Date/Time: Open until filled
City and County of Denver
Denver, Colorado, United States
About Our Job City Employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. The Denver Police Department is currently seeking a Grant Administrator to engage in daily department administrative and accounting functions to support business operations. This position will be located at the Police Administration Building at 1331 Cherokee Street and will be scheduled during regular business hours. Job responsibilities include: Grant Writing - 25 percent: o Researches, identifies and secures funding for departmental needs. o Coordinates the writing of, and approves, all department grant submissions. Understands and ensures completion of applications within grantor guidelines. o Researches funding opportunities for identified department needs and priorities and regularly communicates relevant information with internal staff. Track and regularly researches external funding announcements for known funding requests made by internal department staff. o Coordinates the joint application and management of citywide annual Justice Assistance Grant formula funds. Grant Compliance Management - 25 percent: o Designs systems and guidance for program managers and other grant management staff to ensure compliance with grantor requirements. o Serves as lead for all programmatic site visits, audits, desk audits and other funder inquiries. Completes and coordinates any necessary audit responses. Participates in the completion of the annual budget Special Revenue grant detail form. o Maintains understanding of relevant and up-to-date grantor guidance and clearly communicates and interprets applicable rules to grant stakeholders, e.g. program managers, Financial Services Division staff, and Safety Human Resource staff. o Identifies and/or monitors grant issues arising from the grantor or within the department and works collaboratively to ensure viable solutions are completed. o Serves as lead for compliance requirements that affect multiple projects and/or departments such as the Equal Employment Opportunity Plan submission, NEPA requirements, public notification requirements, and other applicable requirements. Grant Program Management - 25 percent: o Ensures successful processing of grant awards and assists in setting up program structure for successful execution. o Coordinates and facilitates regular meetings with Department grant program managers in order to maintain strong communication and collaboration. o Assists in development and monitoring of programmatic goals and objectives with each program manager. o Assists program managers in data collection and meeting required programmatic goals and objectives. o Reviews, edits and approves all programmatic reports prior to submission to grantors. Ensures timely and accurate submissions. o Monitors and identifies grant management issues, such as necessary grant modifications or other programmatic issues and ensures the timely and accurate submission, when necessary. o Provides project management assistance to program managers for major initiatives. Grant Budget and Operational Management - 15 percent: o Reviews, prepares and/or participates in the preparation of program budgets for each grant application. o Assists in the monitoring of grant fund spending and creates/submits budget modifications and project extensions as appropriate. Communicates these revisions to all affected parties. o Ensures grant-funded personnel end dates are tracked and communicates dates to Safety Human Resources and program managers so that action plan is created to retain or release the employee accordingly. Monitors completion of applicable human resource related documents. o Initiates communication and action to operational problems including collaboration with internal program managers, other city agencies, partnering agencies, or sub-recipients. o Identifies and resolves grant management issues, such as necessary grant extensions or budget revisions. o Responds to inquiries from grantor agencies. o Ensures all programmatic closeout documentation required by funders is processed accurately and timely. Grant Technical Support - 10 percent: o Provides technical expertise internally within the department and to other City-wide grant management resource teams. o Participates in the direction of program design and grant policy development internally and to other City-wide grant management resource teams. o Provides grant management program direction, guidance and expertise to other City grant administrators when requested. o Serves as the Department Grant Liaison for the City-Wide Grants Management Committee. About You · Excellent writing skills · Strong communication, organization, and analytical skills · Demonstrated ability in problem solving, multitasking, and time management · Highly organized · 2-3 years of grant writing and grant management experience · Knowledge of federal grant systems About Everything Else Job Profile CA2307 Administrator I To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $61,263.00 - $101,084.00 Starting Pay 61,263.00 Agency Denver Police Department The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Oct 16, 2021
Full Time
About Our Job City Employees must be fully vaccinated against COVID-19. All persons offered a position will be required to provide valid proof of vaccination prior to starting employment. The Denver Police Department is currently seeking a Grant Administrator to engage in daily department administrative and accounting functions to support business operations. This position will be located at the Police Administration Building at 1331 Cherokee Street and will be scheduled during regular business hours. Job responsibilities include: Grant Writing - 25 percent: o Researches, identifies and secures funding for departmental needs. o Coordinates the writing of, and approves, all department grant submissions. Understands and ensures completion of applications within grantor guidelines. o Researches funding opportunities for identified department needs and priorities and regularly communicates relevant information with internal staff. Track and regularly researches external funding announcements for known funding requests made by internal department staff. o Coordinates the joint application and management of citywide annual Justice Assistance Grant formula funds. Grant Compliance Management - 25 percent: o Designs systems and guidance for program managers and other grant management staff to ensure compliance with grantor requirements. o Serves as lead for all programmatic site visits, audits, desk audits and other funder inquiries. Completes and coordinates any necessary audit responses. Participates in the completion of the annual budget Special Revenue grant detail form. o Maintains understanding of relevant and up-to-date grantor guidance and clearly communicates and interprets applicable rules to grant stakeholders, e.g. program managers, Financial Services Division staff, and Safety Human Resource staff. o Identifies and/or monitors grant issues arising from the grantor or within the department and works collaboratively to ensure viable solutions are completed. o Serves as lead for compliance requirements that affect multiple projects and/or departments such as the Equal Employment Opportunity Plan submission, NEPA requirements, public notification requirements, and other applicable requirements. Grant Program Management - 25 percent: o Ensures successful processing of grant awards and assists in setting up program structure for successful execution. o Coordinates and facilitates regular meetings with Department grant program managers in order to maintain strong communication and collaboration. o Assists in development and monitoring of programmatic goals and objectives with each program manager. o Assists program managers in data collection and meeting required programmatic goals and objectives. o Reviews, edits and approves all programmatic reports prior to submission to grantors. Ensures timely and accurate submissions. o Monitors and identifies grant management issues, such as necessary grant modifications or other programmatic issues and ensures the timely and accurate submission, when necessary. o Provides project management assistance to program managers for major initiatives. Grant Budget and Operational Management - 15 percent: o Reviews, prepares and/or participates in the preparation of program budgets for each grant application. o Assists in the monitoring of grant fund spending and creates/submits budget modifications and project extensions as appropriate. Communicates these revisions to all affected parties. o Ensures grant-funded personnel end dates are tracked and communicates dates to Safety Human Resources and program managers so that action plan is created to retain or release the employee accordingly. Monitors completion of applicable human resource related documents. o Initiates communication and action to operational problems including collaboration with internal program managers, other city agencies, partnering agencies, or sub-recipients. o Identifies and resolves grant management issues, such as necessary grant extensions or budget revisions. o Responds to inquiries from grantor agencies. o Ensures all programmatic closeout documentation required by funders is processed accurately and timely. Grant Technical Support - 10 percent: o Provides technical expertise internally within the department and to other City-wide grant management resource teams. o Participates in the direction of program design and grant policy development internally and to other City-wide grant management resource teams. o Provides grant management program direction, guidance and expertise to other City grant administrators when requested. o Serves as the Department Grant Liaison for the City-Wide Grants Management Committee. About You · Excellent writing skills · Strong communication, organization, and analytical skills · Demonstrated ability in problem solving, multitasking, and time management · Highly organized · 2-3 years of grant writing and grant management experience · Knowledge of federal grant systems About Everything Else Job Profile CA2307 Administrator I To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $61,263.00 - $101,084.00 Starting Pay 61,263.00 Agency Denver Police Department The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Department: DEPARTMENT OF AGRICULTURE Division: DEPARTMENT OF AGRICULTURE Business Unit: HR-AGR ADMINISTRATION Work Type: PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,281.28 - $76,170.24 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description Grants & Projects Analysts develop and implement and/or assess, monitor, control and review grant-in-aid projects/programs administered by State agencies and provide assistance to recipients in evaluating program effectiveness. This is a Grants & Projects Analyst 2 position with the Department of Agriculture, Administrative Division in the Fiscal Unit, located in Sparks. The incumbent will be responsible for grant management, grant application support, managing sub-grants, and budget/fiscal management of assigned budget accounts. The incumbent will also provide fiscal team support and backup as needed. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and two years of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and four years of professional grants experience which includes at least two of the areas as described above; OR one year of experience as a Grants & Projects Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. Word and Excel skills are required. Experience with fiscal management of grants is required. Experience with federal reporting on grants is required. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Reno Nearest Secondary Market: Tahoe
Oct 15, 2021
Department: DEPARTMENT OF AGRICULTURE Division: DEPARTMENT OF AGRICULTURE Business Unit: HR-AGR ADMINISTRATION Work Type: PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,281.28 - $76,170.24 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description Grants & Projects Analysts develop and implement and/or assess, monitor, control and review grant-in-aid projects/programs administered by State agencies and provide assistance to recipients in evaluating program effectiveness. This is a Grants & Projects Analyst 2 position with the Department of Agriculture, Administrative Division in the Fiscal Unit, located in Sparks. The incumbent will be responsible for grant management, grant application support, managing sub-grants, and budget/fiscal management of assigned budget accounts. The incumbent will also provide fiscal team support and backup as needed. To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and two years of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and four years of professional grants experience which includes at least two of the areas as described above; OR one year of experience as a Grants & Projects Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. Word and Excel skills are required. Experience with fiscal management of grants is required. Experience with federal reporting on grants is required. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Reno Nearest Secondary Market: Tahoe
State of Nevada
Carson City, Nevada, United States
Announcement Number: 1226079616 STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Office of Grant Procurement, Coordination and Management 100 N. Stewart, Suite 200 | Carson City, Nevada 89701 Phone: (775) 684-0156 | www.grant.nv.gov | grants@admin.nv.gov UNCLASSIFIED JOB ANNOUNCEMENT September 2021 Executive Grant Analyst Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the director. AGENCY RESPONSIBILITIES: Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: • Identify methods for expanding opportunities for obtaining federal assistance; • Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; • Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; • Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; • Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Laura E. Freed Director Matthew Tuma Deputy Director Denise Frohlich Interim Administrator Steve Sisolak Governor • Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. POSITION DESCRIPTION: The Nevada Grant Office is hiring three (3) Executive Grant Analysts (EGA). These positions report to the administrator of the Nevada Grant Office. These are telework positions that allow for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. Applicants must meet both the general and position-specific qualifications and must specify in their letter of interest to which position they are applying. With minimal oversight, all Executive Grant Analysts must be able to: • Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; • Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; • Research, interpret, communicate, monitor, and apply relevant federal, state and program policy, eligibility, and requirements; • Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations; • Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; • Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; • Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; • Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; • Apply exceptional written and verbal communication, administrative, and organizational skills. While the positions may perform a wide variety of duties, the main areas of focus are: EGA A: Data & Grant Management System Analyst: • Administer the Grant Management System including, but not limited to, implementing the system, pulling reports, monitoring data inputs, serving as subject matter expert, adding/removing users to the system, setting permissions, troubleshooting, integrating updates, and working with the vendor as needed. • Research funding opportunities, using the GMS and external sources, and compile reports aligning eligible entities to grant opportunities. • Analyze data, pulling from the GMS and other sources, to determine and forecast shortfalls, opportunities, trends, statistical analysis, areas for targeted outreach, progress toward meeting key performance indicators, and factors impacting progress toward meeting key performance indicators. • Create ad-hoc and recurring reports, call-lists, spreadsheets, quick fact sheets, and related forms of communicating both raw data and results of data analysis; make data-informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMS. EGA B: Communications Analyst: • Coordinate and execute division communications across a variety of communication platforms with diverse groups of stakeholders including federal, state, local, quasi- government, and non-profit organizations. • Serve as the Single Point of Contact per Executive Order 12372. • Maintain the agency's website, ensuring currency, accuracy, and accessibility of information. • Conduct continual investigation and assessment of user experiences throughout the grant lifecycle to determine barriers and areas of opportunity; collate and analyze qualitative feedback; make data-informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance; leverage data to proactively provide targeted technical assistance and consultation. • Lead outreach communications, advertising activities, and develop and maintain a network of grants-related connections; leverage data and call-lists to inform targeted outreach including, but not limited to, developing initial connections, follow up throughout the grant lifecycle, distribution of funding opportunities, resource distribution, resource collection, and fostering collaborative partnerships. EGA C: Resource & Compliance Analyst: • Create targeted assistance packages of resources based on areas of need indicated in data reports, qualitative feedback, trends, surveys and related information. • Oversee the creation, collection, collation and assessment of a library of resources to support the entire grant lifecycle and to include resources such as manuals, templates, best practice guides, videos, presentations, training opportunities, tools, pre-written content, procedures and instructions, and policies; ensure accessibility, currency, accuracy, compliance, and applicability to stakeholder needs. Proactively seek out data and feedback to determine priorities and needs. • Administer the Grant Matching Program including, but not limited to, day-to-day operations; determining and disseminating the schedule of activities; working with state agencies, non-profit and local governments to identify grant program requirements; supporting program applications; managing and monitoring grant matching fund awards; counseling applicants on alternative sources of matching funds; coordinating applications, application evaluation, and application notifications; creating presentation materials and presenting on the program; tracking KPIs, monitoring program activities, and assessing program performance; managing direct and delegated program communications; managing fiscal tracking and grant award payments; engaging in analysis and reporting; ensuring program is run as a model program conforming to best practices and compliance with all policies, processes, and regulations; making data- informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMP, policies, audit services, compliance review, and best practices. GENERAL QUALIFICATIONS FOR ALL POSITIONS: • Bachelor's degree and one year of grant-related experience is required • A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required • Grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles • Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required • Experience working in a telework environment with demonstrated achievement of deliverables is preferred • Professional grant certification is preferred Executive Grant Analyst A- Data & Grant Management System Analyst Qualifications: • At least one year of experience of quantitative data collection, analysis, trend identification, forecasting, and reporting is required • Experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred • Experience leading software implementation/rollout is preferred • Experience managing databases, software systems, or related electronic systems is preferred • Experience with contracts is preferred Executive Grant Analyst B- Communications Analyst Qualifications: • At least one year of customer service and/or communications experience is required • Experience conducting needs assessments is preferred • Experience applying qualitative data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred • Experience working with call-lists to achieve objectives is preferred • Trainer or consultancy experience is preferred • Experience with electronic delivery of training or consultancy is preferred • Experience updating websites is preferred Executive Grant Analyst C- Resource & Compliance Analyst Qualifications: • At least one year of experience of curriculum development, resource development, or policy and procedure development is required • At least one year experience overseeing a grant-awarding program is required, including application review, award distribution, recipient monitoring, reporting, and budget management • Experience with electronic delivery of training is preferred APPROXIMATE Annual Salary: Up to $69,740 plus benefits. (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, or Las Vegas, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. SUBMIT LETTERS OF INTEREST/ RESUMES/DIRECT INQUIRIES TO: Nevada Grant Office Attn: Denise Frohlich 100 N. Stewart, Suite 200 Carson City, NV 89701 Email to: grants@admin.nv.gov In the subject line of your email submission, please reference the specific position(s) to which you are applying: Executive Grant Analyst A, Executive Grant Analyst A & B, etc. In your email or Letter of Interest, please indicate again the specific position(s) to which you are applying and how you heard about the position. If you heard about this position through a website, please specify which website. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Oct 14, 2021
Full Time
Announcement Number: 1226079616 STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Office of Grant Procurement, Coordination and Management 100 N. Stewart, Suite 200 | Carson City, Nevada 89701 Phone: (775) 684-0156 | www.grant.nv.gov | grants@admin.nv.gov UNCLASSIFIED JOB ANNOUNCEMENT September 2021 Executive Grant Analyst Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the director. AGENCY RESPONSIBILITIES: Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: • Identify methods for expanding opportunities for obtaining federal assistance; • Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; • Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; • Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; • Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Laura E. Freed Director Matthew Tuma Deputy Director Denise Frohlich Interim Administrator Steve Sisolak Governor • Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. POSITION DESCRIPTION: The Nevada Grant Office is hiring three (3) Executive Grant Analysts (EGA). These positions report to the administrator of the Nevada Grant Office. These are telework positions that allow for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. Applicants must meet both the general and position-specific qualifications and must specify in their letter of interest to which position they are applying. With minimal oversight, all Executive Grant Analysts must be able to: • Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; • Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; • Research, interpret, communicate, monitor, and apply relevant federal, state and program policy, eligibility, and requirements; • Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations; • Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; • Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; • Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; • Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; • Apply exceptional written and verbal communication, administrative, and organizational skills. While the positions may perform a wide variety of duties, the main areas of focus are: EGA A: Data & Grant Management System Analyst: • Administer the Grant Management System including, but not limited to, implementing the system, pulling reports, monitoring data inputs, serving as subject matter expert, adding/removing users to the system, setting permissions, troubleshooting, integrating updates, and working with the vendor as needed. • Research funding opportunities, using the GMS and external sources, and compile reports aligning eligible entities to grant opportunities. • Analyze data, pulling from the GMS and other sources, to determine and forecast shortfalls, opportunities, trends, statistical analysis, areas for targeted outreach, progress toward meeting key performance indicators, and factors impacting progress toward meeting key performance indicators. • Create ad-hoc and recurring reports, call-lists, spreadsheets, quick fact sheets, and related forms of communicating both raw data and results of data analysis; make data-informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMS. EGA B: Communications Analyst: • Coordinate and execute division communications across a variety of communication platforms with diverse groups of stakeholders including federal, state, local, quasi- government, and non-profit organizations. • Serve as the Single Point of Contact per Executive Order 12372. • Maintain the agency's website, ensuring currency, accuracy, and accessibility of information. • Conduct continual investigation and assessment of user experiences throughout the grant lifecycle to determine barriers and areas of opportunity; collate and analyze qualitative feedback; make data-informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance; leverage data to proactively provide targeted technical assistance and consultation. • Lead outreach communications, advertising activities, and develop and maintain a network of grants-related connections; leverage data and call-lists to inform targeted outreach including, but not limited to, developing initial connections, follow up throughout the grant lifecycle, distribution of funding opportunities, resource distribution, resource collection, and fostering collaborative partnerships. EGA C: Resource & Compliance Analyst: • Create targeted assistance packages of resources based on areas of need indicated in data reports, qualitative feedback, trends, surveys and related information. • Oversee the creation, collection, collation and assessment of a library of resources to support the entire grant lifecycle and to include resources such as manuals, templates, best practice guides, videos, presentations, training opportunities, tools, pre-written content, procedures and instructions, and policies; ensure accessibility, currency, accuracy, compliance, and applicability to stakeholder needs. Proactively seek out data and feedback to determine priorities and needs. • Administer the Grant Matching Program including, but not limited to, day-to-day operations; determining and disseminating the schedule of activities; working with state agencies, non-profit and local governments to identify grant program requirements; supporting program applications; managing and monitoring grant matching fund awards; counseling applicants on alternative sources of matching funds; coordinating applications, application evaluation, and application notifications; creating presentation materials and presenting on the program; tracking KPIs, monitoring program activities, and assessing program performance; managing direct and delegated program communications; managing fiscal tracking and grant award payments; engaging in analysis and reporting; ensuring program is run as a model program conforming to best practices and compliance with all policies, processes, and regulations; making data- informed recommendations on initiatives and process changes. • Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMP, policies, audit services, compliance review, and best practices. GENERAL QUALIFICATIONS FOR ALL POSITIONS: • Bachelor's degree and one year of grant-related experience is required • A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required • Grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles • Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required • Experience working in a telework environment with demonstrated achievement of deliverables is preferred • Professional grant certification is preferred Executive Grant Analyst A- Data & Grant Management System Analyst Qualifications: • At least one year of experience of quantitative data collection, analysis, trend identification, forecasting, and reporting is required • Experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred • Experience leading software implementation/rollout is preferred • Experience managing databases, software systems, or related electronic systems is preferred • Experience with contracts is preferred Executive Grant Analyst B- Communications Analyst Qualifications: • At least one year of customer service and/or communications experience is required • Experience conducting needs assessments is preferred • Experience applying qualitative data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred • Experience working with call-lists to achieve objectives is preferred • Trainer or consultancy experience is preferred • Experience with electronic delivery of training or consultancy is preferred • Experience updating websites is preferred Executive Grant Analyst C- Resource & Compliance Analyst Qualifications: • At least one year of experience of curriculum development, resource development, or policy and procedure development is required • At least one year experience overseeing a grant-awarding program is required, including application review, award distribution, recipient monitoring, reporting, and budget management • Experience with electronic delivery of training is preferred APPROXIMATE Annual Salary: Up to $69,740 plus benefits. (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) Benefits: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, or Las Vegas, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. SUBMIT LETTERS OF INTEREST/ RESUMES/DIRECT INQUIRIES TO: Nevada Grant Office Attn: Denise Frohlich 100 N. Stewart, Suite 200 Carson City, NV 89701 Email to: grants@admin.nv.gov In the subject line of your email submission, please reference the specific position(s) to which you are applying: Executive Grant Analyst A, Executive Grant Analyst A & B, etc. In your email or Letter of Interest, please indicate again the specific position(s) to which you are applying and how you heard about the position. If you heard about this position through a website, please specify which website. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
State of Nevada
CARSON CITY, Nevada, United States
Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: $69,740.00 - Fulltime/Parttime: Full Time Recruiter: RHONDA VIVOR Phone: 702 486-8876 Email: RVIVOR@ADMIN.NV.GOV Executive Grants Analyst The Nevada Grant Office is seeking qualified applicants for the position of Executive Grant Analyst. This is an unclassified full-time position within Nevada State Government. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the Director. Agency Responsibilities Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: Identify methods for expanding opportunities for obtaining federal assistance; Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. Position Description The Nevada Grant Office is hiring three (3) Executive Grant Analysts (EGA). These positions report to the administrator of the Nevada Grant Office. These are telework positions that allow for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. Applicants must meet both the general and position-specific qualifications and must specify in their letter of interest to which position they are applying. With minimal oversight, all Executive Grant Analysts must be able to: Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism Research, interpret, communicate, monitor, and apply relevant federal, state and program policy, eligibility, and requirements Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc. Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines Additional Information While the positions may perform a wide variety of duties, the main areas of focus are: Data & Grant Management System Analyst Administer the Grant Management System including, but not limited to, implementing the system, pulling reports, monitoring data inputs, serving as subject matter expert, adding/removing users to the system, setting permissions, troubleshooting, integrating updates, and working with the vendor as needed. Research funding opportunities, using the GMS and external sources, and compile reports aligning eligible entities to grant opportunities. Analyze data, pulling from the GMS and other sources, to determine and forecast shortfalls, opportunities, trends, statistical analysis, areas for targeted outreach, progress toward meeting key performance indicators, and factors impacting progress toward meeting key performance indicators. Create ad-hoc and recurring reports, call-lists, spreadsheets, quick fact sheets, and related forms of communicating both raw data and results of data analysis; make data-informed recommendations on initiatives and process changes. Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMS. Minimum Qualifications Bachelor's degree and one year of grant-related experience is required A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required Grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required At least one year of experience of quantitative data collection, analysis, trend identification, forecasting, and reporting is required Preferred Qualifications Experience working in a telework environment with demonstrated achievement of deliverables is preferred Professional grant certification is preferred Experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred Experience leading software implementation/rollout is preferred Experience managing databases, software systems, or related electronic systems is preferred Experience with contracts is preferred This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Oct 14, 2021
Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: $69,740.00 - Fulltime/Parttime: Full Time Recruiter: RHONDA VIVOR Phone: 702 486-8876 Email: RVIVOR@ADMIN.NV.GOV Executive Grants Analyst The Nevada Grant Office is seeking qualified applicants for the position of Executive Grant Analyst. This is an unclassified full-time position within Nevada State Government. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the Director. Agency Responsibilities Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: Identify methods for expanding opportunities for obtaining federal assistance; Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. Position Description The Nevada Grant Office is hiring three (3) Executive Grant Analysts (EGA). These positions report to the administrator of the Nevada Grant Office. These are telework positions that allow for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. Applicants must meet both the general and position-specific qualifications and must specify in their letter of interest to which position they are applying. With minimal oversight, all Executive Grant Analysts must be able to: Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism Research, interpret, communicate, monitor, and apply relevant federal, state and program policy, eligibility, and requirements Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc. Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines Additional Information While the positions may perform a wide variety of duties, the main areas of focus are: Data & Grant Management System Analyst Administer the Grant Management System including, but not limited to, implementing the system, pulling reports, monitoring data inputs, serving as subject matter expert, adding/removing users to the system, setting permissions, troubleshooting, integrating updates, and working with the vendor as needed. Research funding opportunities, using the GMS and external sources, and compile reports aligning eligible entities to grant opportunities. Analyze data, pulling from the GMS and other sources, to determine and forecast shortfalls, opportunities, trends, statistical analysis, areas for targeted outreach, progress toward meeting key performance indicators, and factors impacting progress toward meeting key performance indicators. Create ad-hoc and recurring reports, call-lists, spreadsheets, quick fact sheets, and related forms of communicating both raw data and results of data analysis; make data-informed recommendations on initiatives and process changes. Provide technical assistance and consultation to agencies and entities seeking guidance, with a focus on providing information related to the GMS. Minimum Qualifications Bachelor's degree and one year of grant-related experience is required A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required Grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required At least one year of experience of quantitative data collection, analysis, trend identification, forecasting, and reporting is required Preferred Qualifications Experience working in a telework environment with demonstrated achievement of deliverables is preferred Professional grant certification is preferred Experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is preferred Experience leading software implementation/rollout is preferred Experience managing databases, software systems, or related electronic systems is preferred Experience with contracts is preferred This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. T The Records Analyst I works under moderate supervision, assisting in the coordination of records, information management, and data management functions. This position creates and maintains computerized records and electronic tracking systems, and assists in the development and implementation of procedures for these systems. The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department. Examples of Duties Maintains, stores, and archives records and documents required by public health grants and contracts. Maintains accurate records and leads production of quarterly and annual reports. Reviews public health records and data sources to determine the best KPIs for annual quality improvement reporting for awarded grants and contracts. Collates and synthesizes public health data and records from multiple primary and secondary data sources. Develops one pagers, presentations, and reports utilizing community and population health data. Generates data visualizations and dashboards to display data and illustrate trends. Assists in the development of survey instruments and assessments for primary data collection. Responds to queries and data analysis requests by internal and external stakeholders. Assists with developing grant-related data and record management processes and protocols. Synthesizes records and data to help develop project related needs assessments. Builds and maintains relevant data, metrics, and dashboards. Performs project-related clerical and administrative tasks. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required. Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred. Must be a U.S. citizen. Must not have any Class B misdemeanor or higher convictions or deferred adjudications. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information This is a grant funded position that is anticipated to end June 30, 2024. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Oct 14, 2021
Full Time
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. T The Records Analyst I works under moderate supervision, assisting in the coordination of records, information management, and data management functions. This position creates and maintains computerized records and electronic tracking systems, and assists in the development and implementation of procedures for these systems. The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department. Examples of Duties Maintains, stores, and archives records and documents required by public health grants and contracts. Maintains accurate records and leads production of quarterly and annual reports. Reviews public health records and data sources to determine the best KPIs for annual quality improvement reporting for awarded grants and contracts. Collates and synthesizes public health data and records from multiple primary and secondary data sources. Develops one pagers, presentations, and reports utilizing community and population health data. Generates data visualizations and dashboards to display data and illustrate trends. Assists in the development of survey instruments and assessments for primary data collection. Responds to queries and data analysis requests by internal and external stakeholders. Assists with developing grant-related data and record management processes and protocols. Synthesizes records and data to help develop project related needs assessments. Builds and maintains relevant data, metrics, and dashboards. Performs project-related clerical and administrative tasks. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum three years of experience in a related field; or an equivalent combination of education and related experience required. Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred. Must be a U.S. citizen. Must not have any Class B misdemeanor or higher convictions or deferred adjudications. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information This is a grant funded position that is anticipated to end June 30, 2024. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Description THIS POSITION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Program Coordinator performs a variety of professional and technical public health work. This position works to favorably influence overall community health status by providing comprehensive and coordinated health education programs to county residents, informing residents of health risk factors and evaluating, organizing, promoting, and implementing health risk reduction strategies through wellness programs and community wellness promotion. Examples of Duties Promotes Public Health. Encourages wellness and prevention. Completes assigned reports in a timely manner. Regular and punctual attendance is required. Investigate outbreaks of infectious disease. Interview contacts of infectious disease. Inspect facilities possibly associated with infectious disease. Coordinate closely with Chief Epidemiologist regarding interviews and investigations. Prepares periodic reports summarizing the incidence of infectious disease. Presentation and publication of data and epidemiologic findings informing public health staff, partners, and the public. Performs other related duties as required. Minimum Qualifications Bachelor's degree in related field and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Certified Health Education Specialist (CHES) preferred. Other specific certifications related to the area of assignment may be required for this position. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information This is a grant funded position that is anticipated to end July 31, 2023. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Oct 14, 2021
Full Time
Description THIS POSITION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Program Coordinator performs a variety of professional and technical public health work. This position works to favorably influence overall community health status by providing comprehensive and coordinated health education programs to county residents, informing residents of health risk factors and evaluating, organizing, promoting, and implementing health risk reduction strategies through wellness programs and community wellness promotion. Examples of Duties Promotes Public Health. Encourages wellness and prevention. Completes assigned reports in a timely manner. Regular and punctual attendance is required. Investigate outbreaks of infectious disease. Interview contacts of infectious disease. Inspect facilities possibly associated with infectious disease. Coordinate closely with Chief Epidemiologist regarding interviews and investigations. Prepares periodic reports summarizing the incidence of infectious disease. Presentation and publication of data and epidemiologic findings informing public health staff, partners, and the public. Performs other related duties as required. Minimum Qualifications Bachelor's degree in related field and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Certified Health Education Specialist (CHES) preferred. Other specific certifications related to the area of assignment may be required for this position. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information This is a grant funded position that is anticipated to end July 31, 2023. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
ABOUT THE POSITION The Clark County Department of Environment & Sustainability is seeking qualified candidates to apply for the Senior Air Quality Specialist (Grants & Incentives) position. This position will coordinate and prepare grant applications to fund air quality, sustainability and climate resiliency projects. In addition, this position will design, implement and evaluate various incentive programs to help improve air quality, sustainability and climate resiliency in the region. This position will ensure grant and incentive programs are transparent, follow all procedures and requirements and conform to accounting best practices. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. MINIMUM REQUIREMENTS Education and Experience: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in environmental, chemical, mechanical or civil engineering, chemistry, physics or a related field AND three (3) years of full-time professional level experience in air quality management and pollution control or a directly related field. Qualifying education and experience must be clearly documented in the â€Education†and â€Work Experience†sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work in a normal office environment and out of doors in various weather conditions, dust and noise. May attend meetings outside of normal working hours. Licensing and Certification: Possess a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Medical Examination: Employment is contingent upon the results of a physical examination performed by our examining physician. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug screening. EXAMPLES OF DUTIES Performs highly responsible and specialized senior level professional and/or technical activities related to one or more major departmental operations within the Department of Air Quality Management. Provides assistance in the development of goals and objectives for the division and/or department. May be assigned to a specific operational unit within the department, but performs special projects and assignments which may be varied in nature and cross over several divisions/units; coordinates activities with other units. Reviews highly complex major construction, stationary source and other applications for compliance with applicable air pollution control requirements; locates and contacts un-permitted sources; performs complex research and evaluation functions for possible permit; performs on-site compliance inspections. Evaluates emission rates from various sources through advanced mathematical calculations; reviews and evaluates performance tests for applicability; verifies compliance with federal and local regulations. Develops air pollution control rules including researching and analyzing complex air quality issues, air pollutant emissions, emission control technology, economics, implementation issues and regulatory considerations. Prepares technical support documents, variances, public notices, and various required reports. Maintains emission inventories and prepares AIRS reports for submittal to EPA and other agencies. Performs initial and random inspections of various sites to ensure air pollution control standards are being achieved; investigates reported violations or questionable practices; documents violations utilizing appropriate methods and advanced techniques; submits compliance data to the U.S. EPA. Patrols assigned geographical areas of Clark County to assure countywide compliance. Responds to public inquiries; provides information; resolves complaints. Prepares violation notices including details of alleged facts, corrective actions orders and proposed penalties; gathers technical data and information for use in legal proceedings. Testifies before Air Quality Hearing Board regarding case facts and compliance efforts. Gathers air and soil samples; maintains accurate records of random fuel samples and lab results. Provides training and lead direction to Air Quality Specialists. Establishes priorities, assigns and reviews work, provides input into performance appraisal process, makes recommendations regarding personnel actions. Makes oral and graphic presentations or prepares materials for presentation to Boards, commissions, and community groups. Arranges meetings with related organizations for statewide project coordination. Assists the public with federal and local regulation compliance; reviews and explains air pollution control requirements and regulations. Maintains accurate computer files and records of departmental activities, inspections, and test results; produces reports on assigned activities. Documents compliance violations observed while traveling through industrial areas. Drives a county or personal vehicle to various locations throughout the county in order to conduct on-site inspections and investigations and to attend meetings. OTHER JOB DUTIES AND RESPONSIBILITIES: Assists in the planning and development of departmental and/or divisional internal policies and procedures. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. May be assigned to coordinate activities for specific projects and/or programs. Conducts various complex research studies; prepares reports and makes recommendations. Uses standard office equipment including a computer, in the course of the work. Attends meetings and other departmental functions. Performs special assignments and projects. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit various job sites; strength and stamina to conduct various investigations at commercial and residential sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. May involve significant walking, climbing, stooping, light lifting, and performing functions in confined areas. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 10/26/2021 5:01 PM Pacific
Oct 13, 2021
Full Time
ABOUT THE POSITION The Clark County Department of Environment & Sustainability is seeking qualified candidates to apply for the Senior Air Quality Specialist (Grants & Incentives) position. This position will coordinate and prepare grant applications to fund air quality, sustainability and climate resiliency projects. In addition, this position will design, implement and evaluate various incentive programs to help improve air quality, sustainability and climate resiliency in the region. This position will ensure grant and incentive programs are transparent, follow all procedures and requirements and conform to accounting best practices. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available. Some positions may be used to fill term Limited-Permanent positions. The selected candidates will be hired for a special project or duties of a limited duration and be required to sign a term of employment letter specifying condition and exact dates of employment. The successful candidates will be eligible for benefits during the duration of employment. MINIMUM REQUIREMENTS Education and Experience: Equivalent to a Bachelor's Degree from an accredited college or university with major course work in environmental, chemical, mechanical or civil engineering, chemistry, physics or a related field AND three (3) years of full-time professional level experience in air quality management and pollution control or a directly related field. Qualifying education and experience must be clearly documented in the â€Education†and â€Work Experience†sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work in a normal office environment and out of doors in various weather conditions, dust and noise. May attend meetings outside of normal working hours. Licensing and Certification: Possess a valid Nevada Class C Driver's License at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Medical Examination: Employment is contingent upon the results of a physical examination performed by our examining physician. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug screening. EXAMPLES OF DUTIES Performs highly responsible and specialized senior level professional and/or technical activities related to one or more major departmental operations within the Department of Air Quality Management. Provides assistance in the development of goals and objectives for the division and/or department. May be assigned to a specific operational unit within the department, but performs special projects and assignments which may be varied in nature and cross over several divisions/units; coordinates activities with other units. Reviews highly complex major construction, stationary source and other applications for compliance with applicable air pollution control requirements; locates and contacts un-permitted sources; performs complex research and evaluation functions for possible permit; performs on-site compliance inspections. Evaluates emission rates from various sources through advanced mathematical calculations; reviews and evaluates performance tests for applicability; verifies compliance with federal and local regulations. Develops air pollution control rules including researching and analyzing complex air quality issues, air pollutant emissions, emission control technology, economics, implementation issues and regulatory considerations. Prepares technical support documents, variances, public notices, and various required reports. Maintains emission inventories and prepares AIRS reports for submittal to EPA and other agencies. Performs initial and random inspections of various sites to ensure air pollution control standards are being achieved; investigates reported violations or questionable practices; documents violations utilizing appropriate methods and advanced techniques; submits compliance data to the U.S. EPA. Patrols assigned geographical areas of Clark County to assure countywide compliance. Responds to public inquiries; provides information; resolves complaints. Prepares violation notices including details of alleged facts, corrective actions orders and proposed penalties; gathers technical data and information for use in legal proceedings. Testifies before Air Quality Hearing Board regarding case facts and compliance efforts. Gathers air and soil samples; maintains accurate records of random fuel samples and lab results. Provides training and lead direction to Air Quality Specialists. Establishes priorities, assigns and reviews work, provides input into performance appraisal process, makes recommendations regarding personnel actions. Makes oral and graphic presentations or prepares materials for presentation to Boards, commissions, and community groups. Arranges meetings with related organizations for statewide project coordination. Assists the public with federal and local regulation compliance; reviews and explains air pollution control requirements and regulations. Maintains accurate computer files and records of departmental activities, inspections, and test results; produces reports on assigned activities. Documents compliance violations observed while traveling through industrial areas. Drives a county or personal vehicle to various locations throughout the county in order to conduct on-site inspections and investigations and to attend meetings. OTHER JOB DUTIES AND RESPONSIBILITIES: Assists in the planning and development of departmental and/or divisional internal policies and procedures. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. May be assigned to coordinate activities for specific projects and/or programs. Conducts various complex research studies; prepares reports and makes recommendations. Uses standard office equipment including a computer, in the course of the work. Attends meetings and other departmental functions. Performs special assignments and projects. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle in order to visit various job sites; strength and stamina to conduct various investigations at commercial and residential sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. May involve significant walking, climbing, stooping, light lifting, and performing functions in confined areas. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 10/26/2021 5:01 PM Pacific
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Intern I - Great Outdoors Colorado (GOCO) Inspire Grant - Horticulture is an exciting opportunity for a motivated high school student interested in comprehensive experience in municipal horticulture. The position is intended to serve in diverse capacities throughout the Parks division, with work specifically emphasized in the City's Greenhouse operation. This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the department's mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. This is a paid, temporary, non-benefitted internship opportunity. Workdays and hours are flexible. Duration of the position may be one to two semesters at the supervisor's discretion. Allowance for required clothing, footwear, and safety gear (gloves, eye and ear protection, sunscreen) may be provided on an as-needed basis. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The mission of every employee at the City of Westminster is to deliver exceptional value and quality of life through SPIRIT. Each employee is measured by the ability to adhere to the City's core values of Service, Pride, Integrity, Responsibility, Innovation, and Teamwork. This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the department's mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Understand and carry out oral and written instructions Communicate effectively with the public Establish effective working relationships with other employees and supervisors Perform multiple tasks and work under pressure with limited supervision Handle emergency situations such as fire alarms, injuries and accidents Leadership - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Works closely with greenhouse mechanical operations (heating, cooling, irrigation, etc.) Participates in watering and fertilization processes, both in the greenhouse and in the field Scouts for insects and diseases that affect greenhouse crops Researches and implements methods of insect and disease mitigation Assists in production of poinsettia, annual bedding, vegetable crops Assists in propagation techniques such as seeding, division, and cuttings Provides plant identification for weeds, annuals, perennials, grasses, shrubs, trees Participates in preparation, planting and maintenance of annual beds Plants and maintains perennials Uses small horticulture equipment including rototillers, augers, and string trimmers Maintains interior plants Designs and produces floral centerpieces for various city events Maintains regular and punctual attendance Other Duties and Responsibilities Completes other duties as assigned Maintains regular and punctual attendance Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Must be at least 16 years of age Must be currently pursuing a high school diploma or GED Experience in Microsoft Office (including Excel, Word, PowerPoint, and Outlook) Experience and/or demonstrated interest in Horticulture Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is active in nature and requires sufficient physical stamina and strength for: Frequently sit, stand and walk through a multi-level facility Occasionally squat, bend, kneel, twist, climb, balance and reach overhead Frequently lift, carry, push or pull items weighing up to 10 pounds; occasionally lift, carry, push or pull items weighting up to 25 pounds Constantly use hands and fingers for fine manipulation; occasionally use light and firm grasp Frequently see objects up close to perform tasks and far away to observe activity for safety hazards or problems Constantly use hearing to interact with guests and staff and recognize trouble outside of view WORKING CONDITIONS Work is performed indoors with additional outdoor activity. Indoor and outdoor work could be performed in a high public use, multilevel recreation facility or park where loud noise and multiple events and activities at one time may cause a distraction. The position requires communication with City employees, the public, and outside agencies. Required Materials and Equipment Personal computers, keyboards, calculators, telephones, copy machines, and other standard office equipment, and AED machine. PRE-EMPLOYMENT REQUIREMENTS Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. There may be additional pre-employment requirements depending on the nature of the position. We are a caring, courteous, team-oriented organization committed to public service excellence. Employees thrive in a culture that is respectful, professional and diverse. Our work culture encourages passionate, positive and enthusiastic employees. Westminster is a drug-free workplace and an Equal Opportunity Employer. Closing Date/Time: 10/25/2021 8:30 AM Mountain
Oct 12, 2021
Intern
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Intern I - Great Outdoors Colorado (GOCO) Inspire Grant - Horticulture is an exciting opportunity for a motivated high school student interested in comprehensive experience in municipal horticulture. The position is intended to serve in diverse capacities throughout the Parks division, with work specifically emphasized in the City's Greenhouse operation. This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the department's mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. This is a paid, temporary, non-benefitted internship opportunity. Workdays and hours are flexible. Duration of the position may be one to two semesters at the supervisor's discretion. Allowance for required clothing, footwear, and safety gear (gloves, eye and ear protection, sunscreen) may be provided on an as-needed basis. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The mission of every employee at the City of Westminster is to deliver exceptional value and quality of life through SPIRIT. Each employee is measured by the ability to adhere to the City's core values of Service, Pride, Integrity, Responsibility, Innovation, and Teamwork. This position supports the goals of the Parks, Recreation and Libraries Department, which enhances the quality of life for all Westminster citizens by providing diverse leisure, recreational and informational services and resources; and acquiring, developing and maintaining first-class parks, facilities, open space and recreational trails. This position works towards the accomplishment of the department's mission: Together we create exceptional opportunities for a vibrant community with a commitment to nature, wellness and literacy. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support/promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Understand and carry out oral and written instructions Communicate effectively with the public Establish effective working relationships with other employees and supervisors Perform multiple tasks and work under pressure with limited supervision Handle emergency situations such as fire alarms, injuries and accidents Leadership - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities, and Tasks Works closely with greenhouse mechanical operations (heating, cooling, irrigation, etc.) Participates in watering and fertilization processes, both in the greenhouse and in the field Scouts for insects and diseases that affect greenhouse crops Researches and implements methods of insect and disease mitigation Assists in production of poinsettia, annual bedding, vegetable crops Assists in propagation techniques such as seeding, division, and cuttings Provides plant identification for weeds, annuals, perennials, grasses, shrubs, trees Participates in preparation, planting and maintenance of annual beds Plants and maintains perennials Uses small horticulture equipment including rototillers, augers, and string trimmers Maintains interior plants Designs and produces floral centerpieces for various city events Maintains regular and punctual attendance Other Duties and Responsibilities Completes other duties as assigned Maintains regular and punctual attendance Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City's discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Must be at least 16 years of age Must be currently pursuing a high school diploma or GED Experience in Microsoft Office (including Excel, Word, PowerPoint, and Outlook) Experience and/or demonstrated interest in Horticulture Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered. Physical Requirements Work is active in nature and requires sufficient physical stamina and strength for: Frequently sit, stand and walk through a multi-level facility Occasionally squat, bend, kneel, twist, climb, balance and reach overhead Frequently lift, carry, push or pull items weighing up to 10 pounds; occasionally lift, carry, push or pull items weighting up to 25 pounds Constantly use hands and fingers for fine manipulation; occasionally use light and firm grasp Frequently see objects up close to perform tasks and far away to observe activity for safety hazards or problems Constantly use hearing to interact with guests and staff and recognize trouble outside of view WORKING CONDITIONS Work is performed indoors with additional outdoor activity. Indoor and outdoor work could be performed in a high public use, multilevel recreation facility or park where loud noise and multiple events and activities at one time may cause a distraction. The position requires communication with City employees, the public, and outside agencies. Required Materials and Equipment Personal computers, keyboards, calculators, telephones, copy machines, and other standard office equipment, and AED machine. PRE-EMPLOYMENT REQUIREMENTS Candidates must be legally entitled to work in the United States and must successfully pass a criminal background check, reference check, and substance screen. There may be additional pre-employment requirements depending on the nature of the position. We are a caring, courteous, team-oriented organization committed to public service excellence. Employees thrive in a culture that is respectful, professional and diverse. Our work culture encourages passionate, positive and enthusiastic employees. Westminster is a drug-free workplace and an Equal Opportunity Employer. Closing Date/Time: 10/25/2021 8:30 AM Mountain
CITY OF SUNNYVALE, CA
Sunnyvale, California, United States
Description BUSINESS LIAISON (GRANT FUNDED) NOVA WORKFORCE SERVICES Grant-Funded Employment Opportunity Note : This is a grant-funded position with NOVA workforce Services. Continued employment is contingent upon ongoing grant funding. The application period closes Monday, November 1, 2021, at 5:00 pm. If interested in this position, please apply as soon as possible as only the first 100 qualified and completed applications will be considered. The City of Sunnyvale is seeking to fill the position of Business Liaison. This position is in the City's NOVA Workforce Services Department. NOVA provides grant-funded workforce development services to residents and businesses in northern Santa Clara County and in San Mateo County. The Business Liaison develops relationships with businesses for the purposes of developing an understanding of their operations and needs, in particular those related to workforce development, and works to provide solutions and referrals to assist in meeting those needs. The ideal candidate will have experience in developing and maintaining relationships with businesses and other organizations and be comfortable relating to businesses in a quasi-sales capacity. Presentation skills are a must. Candidates are expected to have knowledge of the local labor market and employment issues such as workforce skills gaps, occupations in demand, and hiring practices. Essential Job Functions (May include, but are not limited to, the following): Develops and maintains collaborative relationships with human resources and other hiring and training professionals in order to represent NOVA services to the business community. Identifies and contacts employers to develop direct placement and on-the-job training positions. Assists employers with recruitment activities. Assists in the development, maintenance and modification of program unit policies and procedures in accordance with Federal, State and local regulations. Maintains statistical data and prepares a variety of reports and correspondence. Coordinates and/or attend meetings and provide administrative support as needed. Participates in professional organizations, training and workshops. Acts as a liaison supporting partnerships with workforce development partners and labor market stakeholders. Plans, organizes and conducts public events including labor market forums and dissemination meetings. Creates and maintains content of relevant portions of web based publications and web sites; assists in the marketing of department programs and events. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university with major coursework in business administration or a related field; AND One year of experience involving recruiting, staffing, outside sales or human resources. Knowledge of: Employment issues facing businesses, such as workforce skills gaps, employee training, demand occupations and screening and hiring practices. Federal, State and local regulations and procedures as they apply to employment issues of business. Local business industry. Office methods, procedures, software and equipment. Ability to: Effectively relate to the public in a quasi-sales capacity. Develop and present professional public presentations. Negotiate vocational training agreements with employers and/or classroom training vendors. Access and analyze local labor market information and incorporate into specific marketing approaches. Analyze and solve issues with assigned program. Interpret and apply Federal, State and local regulations and procedures. Operate a computer using word processing and business software and other office equipment. Understand and follow written and oral instructions. Communicate effectively, orally and in writing. Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Work independently and as a team member; recognize and set priorities to meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work irregular hours, evenings and weekends as required. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Previous experience developing business relationships. Application and Selection Process If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. Mon day, November 1, 2021 (postmarks or faxes are not accepted). If interested in this position, please apply as soon as possible as only the first 100 qualified and completed applications will be considered. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click jobs or application materials may be submitted to the Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94086. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral exam tentatively scheduled for Thurs day , November 18, 2021. The final selection interviews are tentatively scheduled for the week of November 29, 2021. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. Individuals receiving offers of employment are required to provide either proof of a completed COVID-19 vaccination or receipt of a negative COVID-19 test within 7 calendar days prior to their start date. Individuals receiving offers of employment from the City who do not comply with this policy will have their offer of employment rescinded. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA)/Local 21. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 11/1/2021 5:00 PM Pacific
Oct 12, 2021
Full Time
Description BUSINESS LIAISON (GRANT FUNDED) NOVA WORKFORCE SERVICES Grant-Funded Employment Opportunity Note : This is a grant-funded position with NOVA workforce Services. Continued employment is contingent upon ongoing grant funding. The application period closes Monday, November 1, 2021, at 5:00 pm. If interested in this position, please apply as soon as possible as only the first 100 qualified and completed applications will be considered. The City of Sunnyvale is seeking to fill the position of Business Liaison. This position is in the City's NOVA Workforce Services Department. NOVA provides grant-funded workforce development services to residents and businesses in northern Santa Clara County and in San Mateo County. The Business Liaison develops relationships with businesses for the purposes of developing an understanding of their operations and needs, in particular those related to workforce development, and works to provide solutions and referrals to assist in meeting those needs. The ideal candidate will have experience in developing and maintaining relationships with businesses and other organizations and be comfortable relating to businesses in a quasi-sales capacity. Presentation skills are a must. Candidates are expected to have knowledge of the local labor market and employment issues such as workforce skills gaps, occupations in demand, and hiring practices. Essential Job Functions (May include, but are not limited to, the following): Develops and maintains collaborative relationships with human resources and other hiring and training professionals in order to represent NOVA services to the business community. Identifies and contacts employers to develop direct placement and on-the-job training positions. Assists employers with recruitment activities. Assists in the development, maintenance and modification of program unit policies and procedures in accordance with Federal, State and local regulations. Maintains statistical data and prepares a variety of reports and correspondence. Coordinates and/or attend meetings and provide administrative support as needed. Participates in professional organizations, training and workshops. Acts as a liaison supporting partnerships with workforce development partners and labor market stakeholders. Plans, organizes and conducts public events including labor market forums and dissemination meetings. Creates and maintains content of relevant portions of web based publications and web sites; assists in the marketing of department programs and events. WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 50 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Minimum Qualifications Education and Experience: The minimum qualifications for education and experience can be met in the following way: A Bachelor's degree from an accredited college or university with major coursework in business administration or a related field; AND One year of experience involving recruiting, staffing, outside sales or human resources. Knowledge of: Employment issues facing businesses, such as workforce skills gaps, employee training, demand occupations and screening and hiring practices. Federal, State and local regulations and procedures as they apply to employment issues of business. Local business industry. Office methods, procedures, software and equipment. Ability to: Effectively relate to the public in a quasi-sales capacity. Develop and present professional public presentations. Negotiate vocational training agreements with employers and/or classroom training vendors. Access and analyze local labor market information and incorporate into specific marketing approaches. Analyze and solve issues with assigned program. Interpret and apply Federal, State and local regulations and procedures. Operate a computer using word processing and business software and other office equipment. Understand and follow written and oral instructions. Communicate effectively, orally and in writing. Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public. Demonstrate initiative and exercise good judgment in the performance of duties. Work independently and as a team member; recognize and set priorities to meet deadlines. Observe safety principles and work in a safe manner. Willingness to: Work irregular hours, evenings and weekends as required. Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license or the ability to provide alternative transportation as approved by the appointing authority and a safe driving record. DESIRABLE QUALIFICATIONS Previous experience developing business relationships. Application and Selection Process If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. Mon day, November 1, 2021 (postmarks or faxes are not accepted). If interested in this position, please apply as soon as possible as only the first 100 qualified and completed applications will be considered. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click jobs or application materials may be submitted to the Department of Human Resources, 505 West Olive Avenue, Suite 200, Sunnyvale, CA 94086. Late or incomplete applications will not be accepted. EXAM PROCESS Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral exam tentatively scheduled for Thurs day , November 18, 2021. The final selection interviews are tentatively scheduled for the week of November 29, 2021. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). SELECTION PROCESS Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing. Individuals receiving offers of employment are required to provide either proof of a completed COVID-19 vaccination or receipt of a negative COVID-19 test within 7 calendar days prior to their start date. Individuals receiving offers of employment from the City who do not comply with this policy will have their offer of employment rescinded. INFORMATION ABOUT PROOF OF EDUCATION Please note: Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). ADDITIONAL INFORMATION Positions in this job classification are represented by the Sunnyvale Employees Association (SEA)/Local 21. The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract. The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application. Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits Summary of Service Employees International Union, Local 521 (For Part Time Positions) SEIU Benefits Notice of CFRA (California Family Rights Act) Rights and Obligations Closing Date/Time: 11/1/2021 5:00 PM Pacific
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Communications Coordinator will perform a variety of clerical and general office duties. Examples of Duties Assists with social media outlets, including generating content ideas. Assists with writing content for articles, social media posts, brochures, and public relation campaigns as needed. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested. Performs research and compiles data for special projects, reports or other publications, by specified deadlines and in accordance with the department's goals and objectives. Regular and punctual attendance is required. Develops unique digital and print content specific to public health programs and priorities. Works to develop culturally and linguistically appropriate messaging consistent with the needs of internal and external stakeholder. Liaises with internal and external stakeholders across diverse communication platforms. Supports generation and maintenance of social media and communication content calendar. Creates visualizations and health promotion materials for community education and information sharing. Utilizes social marketing to design and implement health promotion programming. Performs other related duties as required. Minimum Qualifications High School diploma and a minimum three years of related work experience; or an equivalent combination of education and related experience required. Associate's degree preferred. Supplemental Information This is a grant-funded position that is anticipated to end June 30, 2024. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Oct 09, 2021
Full Time
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Communications Coordinator will perform a variety of clerical and general office duties. Examples of Duties Assists with social media outlets, including generating content ideas. Assists with writing content for articles, social media posts, brochures, and public relation campaigns as needed. Establishes and maintains files and records; retrieves materials as requested; performs data entry as requested. Performs research and compiles data for special projects, reports or other publications, by specified deadlines and in accordance with the department's goals and objectives. Regular and punctual attendance is required. Develops unique digital and print content specific to public health programs and priorities. Works to develop culturally and linguistically appropriate messaging consistent with the needs of internal and external stakeholder. Liaises with internal and external stakeholders across diverse communication platforms. Supports generation and maintenance of social media and communication content calendar. Creates visualizations and health promotion materials for community education and information sharing. Utilizes social marketing to design and implement health promotion programming. Performs other related duties as required. Minimum Qualifications High School diploma and a minimum three years of related work experience; or an equivalent combination of education and related experience required. Associate's degree preferred. Supplemental Information This is a grant-funded position that is anticipated to end June 30, 2024. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience one (1) year of which was in a lead or supervisory capacity. OR Masters degree in Business Administration, Public Administration or related field, may substitute for one (1) year of related experience. Licenses or Certifications: None. Notes to Applicants Position Overview: The purpose of this position is to provide key program and administrative support related to the Ryan White HIV / AIDS Program ( RWHAP ) Federal grants for services for People with HIV ( PWH ) in the Austin area. This position will assist the unit by providing oversight for the contract development and grants management processes. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Everyone who submits an application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Veteran candidates will be required to provide a copy of their DD214 at the time of interview. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any APH worksite - including parking lots, garages or in any personal vehicle located on the premises. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. COVID -19 considerations: This position is not exclusively tele-work based during the COVID -19 pandemic and will require in-person work on a regular basis upon hire. We will provide a full suite of PPE when in-person contact is necessary. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $24.10 - $30.72 Hours Monday - Friday, 8:00 am - 5:00 pm. Job Close Date 10/24/2021 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop, Austin, Texas 78702 Preferred Qualifications Experience with HRSA /Ryan White HIV / AIDS Programs Experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements Experience with government procurement processes, including contracting with service providers to achieve grant goals Experience in Health Disparities (Implementing programs and services designed to reduce health disparities or mitigate and address barriers that cause inequitable health outcomes) Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Identifies grant funding opportunities 2. Prepares grant applications. 3. Devises performance measures, processes, and systems 4. Conducts contract negotiations and recommends for approval 5. Manages the implementation of contracts 6. Delegates tasks and projects to staff 7. Ensures compliance with all grant, local, state and federal requirements 8. Coordinates financial oversight 9. Proposes initiatives and opportunities to obtain new grant funding or maintain existing funding 10. Represents department in grant related meetings 11. Assists with the budget process 12. Advises Clinic managment on needs, problems, issues, and other matters Responsibilities - Supervision and/or Leadership Exercised: • May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of laws and regulations pertaining to grants and contracts administration. • Knowledge of grants and contract administration and principles. • Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems. • Skill in working with others to assure grant compliance and departmental responsiveness. • Ability to establish and maintain cooperative relationships with others • Ability to communicate effectively, both orally and written. • Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the division, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience one (1) year of which was in a lead or supervisory capacity. Or • Masters degree in Business Administration, Public Administration or related field, may substitute for one (1) year of related experience. Do you meet the minimum qualifications for this position? Yes No * If selected as a top candidate, do you agree to a criminal background investigation? Yes No * Describe your experience working with Ryan White HIV/AIDS Program (RWHAP) grants. (Open Ended Question) * Describe any relevant work experience you have had with grant management or federal grant writing. In your answer, please include which position(s) on your application provided this experience and what specific role you played. (Open Ended Question) * Please describe your experience writing, negotiating and administering Social Service contracts in a professional procurement environment. Provide specific examples of Social Service contracts you have worked on, the scope and size of the contract (s), dollar value and your role in their creation and administration (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Briefly describe your experience working with programs providing services that focused health equity and improving health disparities. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Oct 09, 2021
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience one (1) year of which was in a lead or supervisory capacity. OR Masters degree in Business Administration, Public Administration or related field, may substitute for one (1) year of related experience. Licenses or Certifications: None. Notes to Applicants Position Overview: The purpose of this position is to provide key program and administrative support related to the Ryan White HIV / AIDS Program ( RWHAP ) Federal grants for services for People with HIV ( PWH ) in the Austin area. This position will assist the unit by providing oversight for the contract development and grants management processes. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Everyone who submits an application as provided in the Municipal Civil Service Rules and meet the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Veteran candidates will be required to provide a copy of their DD214 at the time of interview. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any APH worksite - including parking lots, garages or in any personal vehicle located on the premises. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. COVID -19 considerations: This position is not exclusively tele-work based during the COVID -19 pandemic and will require in-person work on a regular basis upon hire. We will provide a full suite of PPE when in-person contact is necessary. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $24.10 - $30.72 Hours Monday - Friday, 8:00 am - 5:00 pm. Job Close Date 10/24/2021 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop, Austin, Texas 78702 Preferred Qualifications Experience with HRSA /Ryan White HIV / AIDS Programs Experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements Experience with government procurement processes, including contracting with service providers to achieve grant goals Experience in Health Disparities (Implementing programs and services designed to reduce health disparities or mitigate and address barriers that cause inequitable health outcomes) Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1. Identifies grant funding opportunities 2. Prepares grant applications. 3. Devises performance measures, processes, and systems 4. Conducts contract negotiations and recommends for approval 5. Manages the implementation of contracts 6. Delegates tasks and projects to staff 7. Ensures compliance with all grant, local, state and federal requirements 8. Coordinates financial oversight 9. Proposes initiatives and opportunities to obtain new grant funding or maintain existing funding 10. Represents department in grant related meetings 11. Assists with the budget process 12. Advises Clinic managment on needs, problems, issues, and other matters Responsibilities - Supervision and/or Leadership Exercised: • May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. • Knowledge of laws and regulations pertaining to grants and contracts administration. • Knowledge of grants and contract administration and principles. • Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems. • Skill in working with others to assure grant compliance and departmental responsiveness. • Ability to establish and maintain cooperative relationships with others • Ability to communicate effectively, both orally and written. • Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the division, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position are graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience one (1) year of which was in a lead or supervisory capacity. Or • Masters degree in Business Administration, Public Administration or related field, may substitute for one (1) year of related experience. Do you meet the minimum qualifications for this position? Yes No * If selected as a top candidate, do you agree to a criminal background investigation? Yes No * Describe your experience working with Ryan White HIV/AIDS Program (RWHAP) grants. (Open Ended Question) * Describe any relevant work experience you have had with grant management or federal grant writing. In your answer, please include which position(s) on your application provided this experience and what specific role you played. (Open Ended Question) * Please describe your experience writing, negotiating and administering Social Service contracts in a professional procurement environment. Provide specific examples of Social Service contracts you have worked on, the scope and size of the contract (s), dollar value and your role in their creation and administration (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Briefly describe your experience working with programs providing services that focused health equity and improving health disparities. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field. Master's Degree may substitute for one year of the required work experience. Licenses or Certifications: None. Notes to Applicants This position will be responsible for managing the subcontracting process for the Ending the HIV Epidemic grant by preparing RFPs/RFAs; developing grant subcontracts; negotiating work statements/budgets; and executing contracts. This position is also responsible for monitoring grant expenses and activities by identifying and solving potential or existing grant problems. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $20.81 - $26.54 Hours Monday -Friday , 8am - 5pm. Job Close Date 10/24/2021 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop, Austin, Texas 78702 Preferred Qualifications Experience with Health Resources and Services Administration/Ryan White HIV / AIDS Programs Experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements Experience with government procurement processes, including contracting with service providers to achieve grant goals Experience in Health Disparities (Implementing programs and services designed to reduce health disparities or mitigate and address barriers that cause inequitable health outcomes) Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Monitors and analyzes grant expenses and activities by identifying and solving potential or existing grant problems. Initiates budget developments and revisions to ensure efficiency and effectiveness of grant services by negotiating with grant funding sources. Manages the subcontracting process by preparing and processing RFP / RFA ; preparing grant subcontracts; negotiating work-statements/budgets; executing contracts. Coordinates grant closeout activities by ensuring reports are submitted to grantors; ensuring all grant funds are fully utilized; liquidating all unused budgeted funds; confirming that all grant funded equipment is accounted for. Serves as liaison between department, City and grant funding source by attending meetings; responding to information requests; resolving issues between parties involved. Enhances and ensures quality of services provided by contractors by coordinating governmental and private audit responses; coordinating and attending site visits. Assists in identifying new opportunities by researching, identifying and assessing new grant opportunities and grant renewal opportunities. Prepares reports by collecting, analyzing, and summarizing information. Maintains files and records by filing and documenting grant activities. Assists in completing/submitting grant applications by analyzing data and applications. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws and regulations pertaining to grants and contracts administration Knowledge of grants and contract administration and principles Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems Skill in working with others to assure grant compliance and departmental responsiveness Ability to establish and maintain cooperative relationships with others Ability to communicate effectively, both orally and written Ability to analyze complex administrative personnel and organizational problems Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field. Master's Degree may substitute for one year of the required work experience. Do you meet these minimum qualifications? Yes No * Please describe your experience writing, negotiating and administering Social Service contracts in a professional procurement environment. Provide specific examples of Social Service contracts you have worked on, the scope and size of the contract (s), dollar value and your role in their creation and administration (Open Ended Question) * Describe any relevant work experience you have had with grant management or federal grant writing. In your answer, please include which position(s) on your application provided this experience and what specific role you played. (Open Ended Question) * Describe your experience working with Ryan White HIV/AIDS Program (RWHAP) grants. (Open Ended Question) * Briefly describe your experience working with programs providing services that focused on health equity and improving health disparities. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If selected as top candidate, do you agree to a Criminal Background Investigation? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Oct 09, 2021
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field. Master's Degree may substitute for one year of the required work experience. Licenses or Certifications: None. Notes to Applicants This position will be responsible for managing the subcontracting process for the Ending the HIV Epidemic grant by preparing RFPs/RFAs; developing grant subcontracts; negotiating work statements/budgets; and executing contracts. This position is also responsible for monitoring grant expenses and activities by identifying and solving potential or existing grant problems. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. A skills assessment may be required. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $20.81 - $26.54 Hours Monday -Friday , 8am - 5pm. Job Close Date 10/24/2021 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 7201 Levander Loop, Austin, Texas 78702 Preferred Qualifications Experience with Health Resources and Services Administration/Ryan White HIV / AIDS Programs Experience in grant management, including grant compliance/monitoring, fiscal reporting, and managing sub-recipient agreements Experience with government procurement processes, including contracting with service providers to achieve grant goals Experience in Health Disparities (Implementing programs and services designed to reduce health disparities or mitigate and address barriers that cause inequitable health outcomes) Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Monitors and analyzes grant expenses and activities by identifying and solving potential or existing grant problems. Initiates budget developments and revisions to ensure efficiency and effectiveness of grant services by negotiating with grant funding sources. Manages the subcontracting process by preparing and processing RFP / RFA ; preparing grant subcontracts; negotiating work-statements/budgets; executing contracts. Coordinates grant closeout activities by ensuring reports are submitted to grantors; ensuring all grant funds are fully utilized; liquidating all unused budgeted funds; confirming that all grant funded equipment is accounted for. Serves as liaison between department, City and grant funding source by attending meetings; responding to information requests; resolving issues between parties involved. Enhances and ensures quality of services provided by contractors by coordinating governmental and private audit responses; coordinating and attending site visits. Assists in identifying new opportunities by researching, identifying and assessing new grant opportunities and grant renewal opportunities. Prepares reports by collecting, analyzing, and summarizing information. Maintains files and records by filing and documenting grant activities. Assists in completing/submitting grant applications by analyzing data and applications. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of laws and regulations pertaining to grants and contracts administration Knowledge of grants and contract administration and principles Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems Skill in working with others to assure grant compliance and departmental responsiveness Ability to establish and maintain cooperative relationships with others Ability to communicate effectively, both orally and written Ability to analyze complex administrative personnel and organizational problems Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four-year college or university with major course work in a field related to Business Administration, Public Administration, Economics plus two (2) years of experience in a related field. Master's Degree may substitute for one year of the required work experience. Do you meet these minimum qualifications? Yes No * Please describe your experience writing, negotiating and administering Social Service contracts in a professional procurement environment. Provide specific examples of Social Service contracts you have worked on, the scope and size of the contract (s), dollar value and your role in their creation and administration (Open Ended Question) * Describe any relevant work experience you have had with grant management or federal grant writing. In your answer, please include which position(s) on your application provided this experience and what specific role you played. (Open Ended Question) * Describe your experience working with Ryan White HIV/AIDS Program (RWHAP) grants. (Open Ended Question) * Briefly describe your experience working with programs providing services that focused on health equity and improving health disparities. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * If selected as top candidate, do you agree to a Criminal Background Investigation? Yes No * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
State of Nevada
CARSON CITY, Nevada, United States
Department: DEPARTMENT OF PUBLIC SAFETY Division: DPS-CRIMINAL JUST ASSIST Business Unit: HR-JUSTICE GRANT Work Type: PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,281.28 - $76,170.24 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Department of Public Safety, Office of Criminal Justice Assistance (OCJA) is recruiting to fill a Grants & Projects Analyst II (GPA 2). The position will write and prepare federal grant applications to secure Department of Justice (DOJ) funding for state and local organizations within the criminal justice system and to support law enforcement agencies in Nevada. The position will review and evaluate sub-recipient applications submitted by organizations, determine eligibility, and recommend approval and funding amounts. Responsibilities include writing/amending program narratives and budgets, compiling required financial and statistical data, writing federal progress reports, reviewing and approving sub-recipient fiscal claims, progress reports, and project modification requests. Additionally, the position will conduct on-site monitoring visits and/or desk reviews of sub-recipients. This position will provide technical assistance to subgrantees in subgrant application submission, grant management of awarded projects, evaluation of project effectiveness, and ensure that projects remain in compliance with the Code of Federal Regulations, state laws, regulations, and division policies. Further job tasks include the ability to assist in strategic planning for the agency to ensure a cohesive plan which meets the specific grants' federal guidelines. Travel may be required up to 25% of the time. The incumbent possesses a degree of knowledge and proficiency in grant management sufficient to perform advanced-level work and analysis . To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and two years of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and four years of professional grants experience which includes at least two of the areas as described above; OR one year of experience as a Grants & Projects Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Oct 08, 2021
Department: DEPARTMENT OF PUBLIC SAFETY Division: DPS-CRIMINAL JUST ASSIST Business Unit: HR-JUSTICE GRANT Work Type: PERMANENT *Pay Grade: GRADE 35 Salary Range: $51,281.28 - $76,170.24 Fulltime/Parttime: Full Time Recruiter: ROSANA WOOMER Phone: 775 684-0132 Email: RWoomer@admin.nv.gov Position Description The Department of Public Safety, Office of Criminal Justice Assistance (OCJA) is recruiting to fill a Grants & Projects Analyst II (GPA 2). The position will write and prepare federal grant applications to secure Department of Justice (DOJ) funding for state and local organizations within the criminal justice system and to support law enforcement agencies in Nevada. The position will review and evaluate sub-recipient applications submitted by organizations, determine eligibility, and recommend approval and funding amounts. Responsibilities include writing/amending program narratives and budgets, compiling required financial and statistical data, writing federal progress reports, reviewing and approving sub-recipient fiscal claims, progress reports, and project modification requests. Additionally, the position will conduct on-site monitoring visits and/or desk reviews of sub-recipients. This position will provide technical assistance to subgrantees in subgrant application submission, grant management of awarded projects, evaluation of project effectiveness, and ensure that projects remain in compliance with the Code of Federal Regulations, state laws, regulations, and division policies. Further job tasks include the ability to assist in strategic planning for the agency to ensure a cohesive plan which meets the specific grants' federal guidelines. Travel may be required up to 25% of the time. The incumbent possesses a degree of knowledge and proficiency in grant management sufficient to perform advanced-level work and analysis . To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-7_0// Minimum Qualifications Bachelor's degree from an accredited college or university in public or business administration, accounting, finance or related field and two years of professional grants experience which includes at least two of the following areas: writing grant applications; determining grant/subgrant program eligibility; researching, writing and implementing grant program plans; managing fiscal aspects of grants/subgrants; providing technical assistance to grant/subgrant recipients; and/or monitoring and ensuring grant/subgrant recipient compliance; OR graduation from high school or equivalent education and four years of professional grants experience which includes at least two of the areas as described above; OR one year of experience as a Grants & Projects Analyst I in Nevada State service; OR an equivalent combination of education and experience as described above. The Examination Application Evaluation Exam The exam will consist of an application and resume evaluation. It is essential that applications/resumes include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. Special Requirements A State of Nevada/FBI background check will be required of the selected applicant. This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
State of Nevada
CARSON CITY, Nevada, United States
Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: $83,396.00 - Fulltime/Parttime: Full Time Recruiter: RHONDA VIVOR Phone: 702 486-8876 Email: RVIVOR@ADMIN.NV.GOV Senior Executive Grant Analyst The Nevada Grant Office is seeking qualified applicants for the position of Senior Executive Grant Analyst. This is an unclassified full-time position within Nevada State Government. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the Director. Agency Responsibilities Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: Identify methods for expanding opportunities for obtaining federal assistance; Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. Position Description This is a telework position that allows for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible) and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. With minimal oversight, the Senior Executive Grant Analyst must be able to: Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations and coordinating the implementation of projects and initiatives; Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; Enthusiastically lead, motivate, and empower team members to apply and achieve positive change, agile adaptability, creative problem-solving, and forward-thinking. Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; Research, interpret, communicate, monitor, and apply relevant federal, state and program policy and requirements; Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; Apply exceptional written and verbal communication, administrative, and organizational skills. Additional Information While this position may perform a wide variety of duties, the main areas of focus are: Serve as the deputy for the administrator/director, assisting with oversight and management of the Office and in the development and presentation of reports, presentations, community outreach, NACFA support, and related activities; serve as a resource and guide to the Executive Grant Analysts and Administrative Assistant IV, particularly in overseeing and troubleshooting day-to-day activities. Monitor key performance indicators, tracking, analyzing, and researching impacting factors; make data-informed recommendations on initiatives and process changes. Provide fiscal oversight to the budget, Grant Match Program, and related areas, including forecasting, monitoring, and targeted action to ensure compliance and proper fiscal management. Lead management and coordination of agency projects and initiatives, including State Plan initiatives; provide updates to the administrator/director, monitor and forecast progress, troubleshoot and surface barriers to achieving goals, set and monitor schedules and milestones, and coordinate communications. Analyze processes, regulation, statutes, policies, structure, budgets, and related areas to identify areas of opportunity for streamlining, reducing costs, and increasing coordination; implement solutions, including preparing presentations, paperwork, and related documentation and research for the administrator/director. Serve as the subject matter expert on evaluation committees for grant-related RFPs. As practicable, write and manage grants. As practicable, provide guidance and technical assistance to stakeholders. Minimum Qualifications Bachelor's degree is required A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required At least one year of management experience is required, including demonstrated success of team leadership and project management At least one year of experience of qualitative and quantitative data collection, analysis, trend identification, forecasting, and reporting is required and experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is required At least two years of grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required Preferred Qualifications Experience working in a telework environment with demonstrated achievement of deliverables is preferred Experience working in or leading effective change management initiatives is preferred Experience with State processes and systems is preferred Professional grant certification is preferred This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
Oct 06, 2021
Department: DEPARTMENT OF ADMINISTRATION Division: ADMIN - GRANTS OFFICE Business Unit: HR-GRANT OFFICE Work Type: PERMANENT *Pay Grade: Salary Range: $83,396.00 - Fulltime/Parttime: Full Time Recruiter: RHONDA VIVOR Phone: 702 486-8876 Email: RVIVOR@ADMIN.NV.GOV Senior Executive Grant Analyst The Nevada Grant Office is seeking qualified applicants for the position of Senior Executive Grant Analyst. This is an unclassified full-time position within Nevada State Government. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the Director. Agency Responsibilities Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: Identify methods for expanding opportunities for obtaining federal assistance; Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. Position Description This is a telework position that allows for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible) and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. With minimal oversight, the Senior Executive Grant Analyst must be able to: Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations and coordinating the implementation of projects and initiatives; Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; Enthusiastically lead, motivate, and empower team members to apply and achieve positive change, agile adaptability, creative problem-solving, and forward-thinking. Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; Research, interpret, communicate, monitor, and apply relevant federal, state and program policy and requirements; Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; Apply exceptional written and verbal communication, administrative, and organizational skills. Additional Information While this position may perform a wide variety of duties, the main areas of focus are: Serve as the deputy for the administrator/director, assisting with oversight and management of the Office and in the development and presentation of reports, presentations, community outreach, NACFA support, and related activities; serve as a resource and guide to the Executive Grant Analysts and Administrative Assistant IV, particularly in overseeing and troubleshooting day-to-day activities. Monitor key performance indicators, tracking, analyzing, and researching impacting factors; make data-informed recommendations on initiatives and process changes. Provide fiscal oversight to the budget, Grant Match Program, and related areas, including forecasting, monitoring, and targeted action to ensure compliance and proper fiscal management. Lead management and coordination of agency projects and initiatives, including State Plan initiatives; provide updates to the administrator/director, monitor and forecast progress, troubleshoot and surface barriers to achieving goals, set and monitor schedules and milestones, and coordinate communications. Analyze processes, regulation, statutes, policies, structure, budgets, and related areas to identify areas of opportunity for streamlining, reducing costs, and increasing coordination; implement solutions, including preparing presentations, paperwork, and related documentation and research for the administrator/director. Serve as the subject matter expert on evaluation committees for grant-related RFPs. As practicable, write and manage grants. As practicable, provide guidance and technical assistance to stakeholders. Minimum Qualifications Bachelor's degree is required A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required At least one year of management experience is required, including demonstrated success of team leadership and project management At least one year of experience of qualitative and quantitative data collection, analysis, trend identification, forecasting, and reporting is required and experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is required At least two years of grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required Preferred Qualifications Experience working in a telework environment with demonstrated achievement of deliverables is preferred Experience working in or leading effective change management initiatives is preferred Experience with State processes and systems is preferred Professional grant certification is preferred This recruitment may close at any time based on the number of applications received. Qualified applicants are encouraged to apply as soon as possible. *The salary range indicated in this announcement is based on the Employee/Employer retirement compensation schedule. An employer-only option is available at a reduced salary range. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Nearest Major Market: Carson City Nearest Secondary Market: Reno
State of Nevada
Carson City, Nevada, United States
Announcement Number: 897391356 Steve Sisolak Laura E. Freed Governor Director Matthew Tuma Deputy Director Denise Frohlich Interim Administrator STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Office of Grant Procurement, Coordination and Management 100 N. Stewart, Suite 200 | Carson City, Nevada 89701 Phone: (775) 684-0156|www.grant.nv.gov| grants@admin.nv.gov UNCLASSIFIED JOB ANNOUNCEMENT October 2021 Senior Executive Grant Analyst Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the director. AGENCY RESPONSIBILITIES: Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: • Identify methods for expanding opportunities for obtaining federal assistance; • Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; • Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; • Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; • Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and • Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. POSITION DESCRIPTION: The Nevada Grant Office is hiring a Senior Executive Grant Analyst (SEGA). This position reports to the administrator of the Nevada Grant Office. This is a telework position that allows for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. With minimal oversight, the Senior Executive Grant Analyst must be able to: • Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; • Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations and coordinating the implementation of projects and initiatives; • Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; • Enthusiastically lead, motivate, and empower team members to apply and achieve positive change, agile adaptability, creative problem-solving, and forward-thinking. • Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; • Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; • Research, interpret, communicate, monitor, and apply relevant federal, state and program policy and requirements; • Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; • Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; • Apply exceptional written and verbal communication, administrative, and organizational skills. While this position may perform a wide variety of duties, the main areas of focus are: • Serve as the deputy for the administrator/director, assisting with oversight and management of the Office and in the development and presentation of reports, presentations, community outreach, NACFA support, and related activities; serve as a resource and guide to the Executive Grant Analysts and Administrative Assistant IV, particularly in overseeing and troubleshooting day-to-day activities. • Monitor key performance indicators, tracking, analyzing, and researching impacting factors; make data-informed recommendations on initiatives and process changes. • Provide fiscal oversight to the budget, Grant Match Program, and related areas, including forecasting, monitoring, and targeted action to ensure compliance and proper fiscal management. • Lead management and coordination of agency projects and initiatives, including State Plan initiatives; provide updates to the administrator/director, monitor and forecast progress, troubleshoot and surface barriers to achieving goals, set and monitor schedules and milestones, and coordinate communications. • Analyze processes, regulation, statutes, policies, structure, budgets, and related areas to identify areas of opportunity for streamlining, reducing costs, and increasing coordination; implement solutions, including preparing presentations, paperwork, and related documentation and research for the administrator/director. • Serve as the subject matter expert on evaluation committees for grant-related RFPs. • As practicable, write and manage grants. • As practicable, provide guidance and technical assistance to stakeholders. Minimum Qualifications: • Bachelor's degree is required • A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required • At least one year of management experience is required, including demonstrated success of team leadership and project management • At least one year of experience of qualitative and quantitative data collection, analysis, trend identification, forecasting, and reporting is required and experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is required • At least two years of grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles • Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required • Experience working in a telework environment with demonstrated achievement of deliverables is preferred • Experience working in or leading effective change management initiatives is preferred • Experience with State processes and systems is preferred • Professional grant certification is preferred APPROXIMATE Annual Salary: Up to $83,398 plus benefits. (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) BENEFITS: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, or Las Vegas, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. SUBMIT LETTERS OF INTEREST/ RESUMES/DIRECT INQUIRIES TO: https://career-hcm20.ns2cloud.com/sfcareer/jobreqcareer?jobId=4844&company=SONHCM20 In your email or Letter of Interest, please indicate how you heard about the position. If you heard about this position through a website, please specify which website. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Oct 06, 2021
Full Time
Announcement Number: 897391356 Steve Sisolak Laura E. Freed Governor Director Matthew Tuma Deputy Director Denise Frohlich Interim Administrator STATE OF NEVADA DEPARTMENT OF ADMINISTRATION Office of Grant Procurement, Coordination and Management 100 N. Stewart, Suite 200 | Carson City, Nevada 89701 Phone: (775) 684-0156|www.grant.nv.gov| grants@admin.nv.gov UNCLASSIFIED JOB ANNOUNCEMENT October 2021 Senior Executive Grant Analyst Recruitment Open To: This is an open competitive recruitment, open to all qualified applicants. This position is appointed by the administrator of the Office of Grant Procurement, Coordination, and Management (Grant Office) and serves at the pleasure of the director. AGENCY RESPONSIBILITIES: Since its creation in 2011, the Nevada Grant Office has remained nimble, evolving to address the dynamic challenges facing grant-seeking organizations. Assembly Bill 445 (AB 445) of the 2021 legislative session continues this momentum by establishing the next phase of the office's evolution in its mission to bring more federal grant dollars into the state. AB 445 transitions the Nevada Grant Office from the Department of Administration to the Office of the Governor and renames it the Governor's Office of Federal Assistance, effective July 1, 2022. Objectives of the Office include, but are not limited to: • Identify methods for expanding opportunities for obtaining federal assistance; • Identify performance metrics and targets relating to obtaining and maximizing federal assistance and improving the administration of grants; • Identify methods for the effective administration of grants; identify specific tasks which must be performed to improve the administration of grants and maximize the amount of federal assistance received by this State and a schedule for implementing any such tasks; identify best practices for considering whether to respond to a grant opportunity, including, without limitation, the monetary and programmatic cost of implementing a grant; • Identify methods for streamlining process, regulatory, structural and other barriers to the acquisition of federal assistance that exist at each level of federal, state or local government; • Identify opportunities for reducing administrative costs associated with obtaining federal assistance; and • Identify opportunities for coordination between state agencies, local agencies, tribal governments and nonprofit organizations to avoid duplication and achieve common goals. POSITION DESCRIPTION: The Nevada Grant Office is hiring a Senior Executive Grant Analyst (SEGA). This position reports to the administrator of the Nevada Grant Office. This is a telework position that allows for scheduled part-time access to a shared office located in Carson City or Las Vegas. In-person meetings or travel, while limited, may be required. All employees in telework positions are expected to self-manage, be available during established work hours (which can be somewhat flexible), and be productive and successful without a shared physical office environment. The Office seeks applicants who thrive in a fast-paced, changing environment who are able to contribute to and champion the Office's transition to the Governor's Office of Federal Assistance. Candidates will contribute to and oversee legislatively mandated programs and serve as a model to the State in grant management and regulatory compliance. With minimal oversight, the Senior Executive Grant Analyst must be able to: • Work as an engaged, proactive, and supportive member of a dynamic, collaborative, flexible, driven, and professional teleworking team; • Actively contribute toward achieving office objectives by making and articulating data- and policy-informed recommendations and coordinating the implementation of projects and initiatives; • Proactively seek out and capitalize on areas of opportunity, removing barriers, and solving problems through application of strong research, reasoning, creative, critical thinking, and analytic abilities; • Enthusiastically lead, motivate, and empower team members to apply and achieve positive change, agile adaptability, creative problem-solving, and forward-thinking. • Lead teams and hold meetings to discuss and move forward progress and deliverables based on program requirements; • Thoughtfully, clearly, and engagingly present information tailored to a variety of stakeholder groups such as leadership, councils, committees, legislative bodies, agencies, members of the public, etc.; • Research, interpret, communicate, monitor, and apply relevant federal, state and program policy and requirements; • Engage stakeholders and provide effective customer service, complaint resolution, and support through kindness, competence, and professionalism; • Concurrently manage multiple tasks of varying priority and independently determine a course of action to meet deadlines; • Apply exceptional written and verbal communication, administrative, and organizational skills. While this position may perform a wide variety of duties, the main areas of focus are: • Serve as the deputy for the administrator/director, assisting with oversight and management of the Office and in the development and presentation of reports, presentations, community outreach, NACFA support, and related activities; serve as a resource and guide to the Executive Grant Analysts and Administrative Assistant IV, particularly in overseeing and troubleshooting day-to-day activities. • Monitor key performance indicators, tracking, analyzing, and researching impacting factors; make data-informed recommendations on initiatives and process changes. • Provide fiscal oversight to the budget, Grant Match Program, and related areas, including forecasting, monitoring, and targeted action to ensure compliance and proper fiscal management. • Lead management and coordination of agency projects and initiatives, including State Plan initiatives; provide updates to the administrator/director, monitor and forecast progress, troubleshoot and surface barriers to achieving goals, set and monitor schedules and milestones, and coordinate communications. • Analyze processes, regulation, statutes, policies, structure, budgets, and related areas to identify areas of opportunity for streamlining, reducing costs, and increasing coordination; implement solutions, including preparing presentations, paperwork, and related documentation and research for the administrator/director. • Serve as the subject matter expert on evaluation committees for grant-related RFPs. • As practicable, write and manage grants. • As practicable, provide guidance and technical assistance to stakeholders. Minimum Qualifications: • Bachelor's degree is required • A combination of education and experience that demonstrates the candidate's ability to perform the job duties is required • At least one year of management experience is required, including demonstrated success of team leadership and project management • At least one year of experience of qualitative and quantitative data collection, analysis, trend identification, forecasting, and reporting is required and experience applying data analysis to make data-informed recommendations or actions resulting in significant gains in key performance measures is required • At least two years of grant-related experience is required, preferably including applied knowledge and demonstrated success of grant administration, processes, application development, and reporting, and the ability to obtain, apply, and communicate knowledge of federal award regulations, administrative and audit requirements, and cost principles • Advanced Microsoft Office skills and a high degree of technological literacy and adaptability is required • Experience working in a telework environment with demonstrated achievement of deliverables is preferred • Experience working in or leading effective change management initiatives is preferred • Experience with State processes and systems is preferred • Professional grant certification is preferred APPROXIMATE Annual Salary: Up to $83,398 plus benefits. (Salary range reflects retirement (PERS) contributions by both the employee and employer. An employer paid contribution plan is also available with a reduced gross salary.) BENEFITS: The State benefits package includes a retirement system, paid health, vision, dental, life and disability insurance; 11 paid holidays, and paid sick and annual leave. Other employee paid benefits such as deferred compensation plans are available. Position Location: Carson City, or Las Vegas, Nevada LETTERS OF INTEREST AND RESUMES WILL BE ACCEPTED UNTIL THE POSITION IS FILLED. All letters of interest and resumes will be accepted on a first come, first served basis. Hiring may occur at any time during the recruitment process. SUBMIT LETTERS OF INTEREST/ RESUMES/DIRECT INQUIRIES TO: https://career-hcm20.ns2cloud.com/sfcareer/jobreqcareer?jobId=4844&company=SONHCM20 In your email or Letter of Interest, please indicate how you heard about the position. If you heard about this position through a website, please specify which website. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. Closing Date/Time: Until recruitment needs are satisfied
Texas Tech University Health Sciences Center
Lubbock, TX, United States
Position Description Performs professional level analysis and control functions in area of assignment. Major/Essential Functions Grants and Contracts Specialists work in a collaborative manner with assigned TTUHSC department faculty and staff to coordinate and administer the submission of grant applications and contract proposals to various funding agencies. Essential Duties and Responsibilities: Serves as the primary source of expertise for federal applications for the assigned campus/schools. Conduct institutional review of grant applications for completeness, accuracy, and compliance with institutional policies and procedures and sponsor guidelines. Uses applicable TTUHSC information systems (e.g. Cognos, Cayuse) to access data relevant to grant applications and accounts. Assist and coordinate with Accounting Services for the appropriate management of grant accounts. Provide exceptional customer service and support faculty/staff for pre-award and non-financial post-award issues. Maintain expertise in university and federal regulations, sponsor policies, and electronic proposal submission development. Maintain auditable records for sponsored awards, including proposal and award documents, reports, and sponsor and internal correspondence. Prepares outgoing subaward agreements and reviews incoming subaward agreements. Required Qualifications Bachelor's degree in related field. Three (3) years related experience; OR a combination of related education and/or experience to equal seven years. Preferred Qualifications Coursework or experience related to grants and contracts administration. Experience in medical institution. Knowledge of federal funding administration (2 CFR 200 Uniform Guidance). Required Attachments Cover Letter, Resume / CV Optional Attachments Recommendation/Referral Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
Oct 05, 2021
Position Description Performs professional level analysis and control functions in area of assignment. Major/Essential Functions Grants and Contracts Specialists work in a collaborative manner with assigned TTUHSC department faculty and staff to coordinate and administer the submission of grant applications and contract proposals to various funding agencies. Essential Duties and Responsibilities: Serves as the primary source of expertise for federal applications for the assigned campus/schools. Conduct institutional review of grant applications for completeness, accuracy, and compliance with institutional policies and procedures and sponsor guidelines. Uses applicable TTUHSC information systems (e.g. Cognos, Cayuse) to access data relevant to grant applications and accounts. Assist and coordinate with Accounting Services for the appropriate management of grant accounts. Provide exceptional customer service and support faculty/staff for pre-award and non-financial post-award issues. Maintain expertise in university and federal regulations, sponsor policies, and electronic proposal submission development. Maintain auditable records for sponsored awards, including proposal and award documents, reports, and sponsor and internal correspondence. Prepares outgoing subaward agreements and reviews incoming subaward agreements. Required Qualifications Bachelor's degree in related field. Three (3) years related experience; OR a combination of related education and/or experience to equal seven years. Preferred Qualifications Coursework or experience related to grants and contracts administration. Experience in medical institution. Knowledge of federal funding administration (2 CFR 200 Uniform Guidance). Required Attachments Cover Letter, Resume / CV Optional Attachments Recommendation/Referral Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
South Tahoe Public Utility District
South Lake Tahoe, South Lake Tahoe, CA, USA
ESSENTIAL FUNCTIONS:
Assists in analyzing grant/loan funding opportunities for District and helps prepare grant/loan application documents, to include budgets, evaluative narratives, environmental reviews, etc.
Assists in preparing, writing and submitting grant/loan applications, grant/loan amendments, and grant/loan agreements in accordance with requirements of the granting agency.
Assists in quarterly grant/loan accounting, using proper coding and documentation for eligible disbursements, labor costs, and proceeds.
Assists in administering grant/loan awards to final close-out, including appeals, amendments, agreements, and reporting requirements.
Assists in maintaining grant/loan records, including copies of reports filed, materials used for proposals, and various related documents.
Assists in developing and maintaining the District’s grant accounting system in accordance with Generally Accepted Accounting Principles and granting agencies’ requirements.
Assists with the Federal Single Audit process when required.
Under the direction of the Grant Coordinator, serves as liaison between District departments and external business partners. Maintains communication and accounting records, accurate accounting of time spent on work to be reimbursed by grantor agencies, and evaluation of project implementation according to granting agencies’ requirements.
Assists in the preparation and submission of grant payment requests, annual Schedule of Expenditures of Federal Awards (SEFA), and other required accounting reports as assigned by the Grant Coordinator.
Assists in researching and advising the District and its contracting agencies on regulations, development, changes, legislation, and compliance issues related to grants and other financial
Assists in preparing periodic reports and regularly meets with designated personnel to brief them on the status of the various grants and government subsidized loans.
Supports the Grants Coordinator in achieving departmental and District mission, plans, objectives and values.
Adheres to and enforces stated safety policies and procedures.
PHYSICAL REQUIREMENTS
Requires the ability to be mobile in an office setting and to travel from one agency to
Requires extensive hand coordination and the ability to lift heavy computer reports and
Requires sight and the use of hands in the performance of
See attached Job Analysis for complete physical
Oct 04, 2021
Full Time
ESSENTIAL FUNCTIONS:
Assists in analyzing grant/loan funding opportunities for District and helps prepare grant/loan application documents, to include budgets, evaluative narratives, environmental reviews, etc.
Assists in preparing, writing and submitting grant/loan applications, grant/loan amendments, and grant/loan agreements in accordance with requirements of the granting agency.
Assists in quarterly grant/loan accounting, using proper coding and documentation for eligible disbursements, labor costs, and proceeds.
Assists in administering grant/loan awards to final close-out, including appeals, amendments, agreements, and reporting requirements.
Assists in maintaining grant/loan records, including copies of reports filed, materials used for proposals, and various related documents.
Assists in developing and maintaining the District’s grant accounting system in accordance with Generally Accepted Accounting Principles and granting agencies’ requirements.
Assists with the Federal Single Audit process when required.
Under the direction of the Grant Coordinator, serves as liaison between District departments and external business partners. Maintains communication and accounting records, accurate accounting of time spent on work to be reimbursed by grantor agencies, and evaluation of project implementation according to granting agencies’ requirements.
Assists in the preparation and submission of grant payment requests, annual Schedule of Expenditures of Federal Awards (SEFA), and other required accounting reports as assigned by the Grant Coordinator.
Assists in researching and advising the District and its contracting agencies on regulations, development, changes, legislation, and compliance issues related to grants and other financial
Assists in preparing periodic reports and regularly meets with designated personnel to brief them on the status of the various grants and government subsidized loans.
Supports the Grants Coordinator in achieving departmental and District mission, plans, objectives and values.
Adheres to and enforces stated safety policies and procedures.
PHYSICAL REQUIREMENTS
Requires the ability to be mobile in an office setting and to travel from one agency to
Requires extensive hand coordination and the ability to lift heavy computer reports and
Requires sight and the use of hands in the performance of
See attached Job Analysis for complete physical
JOB SUMMARY Open until filled - next review of applications October 26, 2021. Please note: Position is funded with CDBG-DR and will end when the grant is closed, projected for December 2023. JOB SUMMARYMonitors the compliance and completion of required reporting for grant funded programs to include procurement, contract compliance, reconciliation and financial reporting of the assigned Federal/State grant funded programs with an emphasis on Federal Transit Administration, Federal Aviation Administration and Texas Department of Transportation grants. Works in close coordination with Departments' grant program managers and the Purchasing Manager. Responsible for subrecipient monitoring and compliance. Reports to the Grants Manager. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Assists in managing the various compliance reporting requirements for assigned Federal/State funded programs including Federal Transit Administration (FTA), Federal Aviation Administration (FAA), and Texas Department of Transportation (TxDOT): Interprets and applies Federal/State grant regulations Facilitates completing program requirements to meet current FTA/FAA guidance circulars Performs complex expense reconciliation reports Prepares reimbursement draws based on reconciled expenditure reports Serves as point of contact for the Granting agencies on the financial reporting requirements Completes grant subrecipient compliance monitoring and/or contract compliance audits Supports the creation and implementation of a five-year financial plan for the transit program Provides guidance to City departments and accounting personnel: Assists with applying accounting related policies and procedures to maintain compliance of federal and state grants Offers guidance on the application and interpretation of GAAP as relates to Federal/State regulations Assists development of accounting policy and procedures through accounting best practices for Federal/State grants Aids collaboration with City's external auditors related to grant funded activity: Prepares, reviews and finalizes the City's Comprehensive Annual Financial Report (CAFR) Assists and maintains program documentation for FTA Triennial Reviews Completes annual financial reporting to the National Transit Database Reviews finalized Single Audit Reports Coordinates financial information between external auditors and city departments Prepares annual audit schedules Coordinates with program managers from various departments, monitors city's compliance with requirements for receiving federal funds Assists the Purchasing Manager by preparing and coordinating grant-funded solicitations to maintain compliance with Federal Acquisition Regulations: Assists in preparation of procurement document to include competitive sealed bidding, informal bidding, and Request for Proposals/Request for Qualifications Ensures solicitations and contract language are compliant with grant requirements Assures compliance with conditions of the grant by monitoring and reporting contract expenses and activities, ensuring compliance with federal and local laws Provides contract information in response to inquiries from federal auditors, City Council, City Management and other stakeholders Works collaboratively with city staff to: Ensure and monitor grant compliance Prepare required grant reporting Prepare materials for agency audits/monitoring and respond to audit inquiries Monitor subrecipient compliance Miscellaneous: Answer customer queries and providing customer support Attends technical training sessions Performs other specialized duties as assigned DECISION MAKING Works independently to make decisions and work through complex issues with minimal guidance within the assigned areas of responsibilities Interprets and applies Federal/State regulations Uses critical thinking skills and sound judgement in completion of work MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS Bachelor's Degree in Accounting, Finance, Public Administration or a closely related field Experience - one of the following is required: Grant Experience: Two (2) years of experience performing closely related duties Accounting experience: Three (3) years of progressively responsible accounting experience with two (2) of these as lead or advanced Accountant/Auditor. Experience with 2 CFR Part 200 regulations is a must Extensive, high level spreadsheet knowledge Strong complex problem solving and communication skills Valid Texas Driver's License with an acceptable driving record may be required. PREFERRED QUALIFICATIONS Two (2) years of accounting experience on an Enterprise financial system, Tyler-Munis preferred Three (3) years of experience in a wide range of accounting functions to include fund accounting and/or auditing Experience in U.S. Department of Transportation and/or Texas Department of Transportation grant programs is strongly preferred Experience in public procurement Experience with invoicing, record keeping, and federal draws related to infrastructure projects Experience with CDBG or CDBG-DR funding CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Ability to complete assigned duties in a professional manner demonstrating a high level of integrity. Must be able to interpret and apply GAAP and Federal/State grant regulations governing grant funded activities; must have the ability to read and comprehend contracts, financial reports, bank statements, spreadsheets, and accounting policies Knowledge of governmental accounting and budget as they pertain to Federal Grants Ability to analyze, interpret and prepare accurate and complete financial statements and reports Ability to communicate clearly and effectively; must be able to maintain positive working relationships with City staff and outside agencies Ability to manage and maintain simultaneous, transitional, and emerging priorities Ability to apply analytical and critical thinking skills PHYSICAL DEMANDS AND WORKING CONDITIONSPhysical requirements include lifting up to 15 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, balancing, hearing and talking occasionally; bending, twisting, climbing and foot controls rarely. Closing Date/Time:
Sep 30, 2021
Full Time
JOB SUMMARY Open until filled - next review of applications October 26, 2021. Please note: Position is funded with CDBG-DR and will end when the grant is closed, projected for December 2023. JOB SUMMARYMonitors the compliance and completion of required reporting for grant funded programs to include procurement, contract compliance, reconciliation and financial reporting of the assigned Federal/State grant funded programs with an emphasis on Federal Transit Administration, Federal Aviation Administration and Texas Department of Transportation grants. Works in close coordination with Departments' grant program managers and the Purchasing Manager. Responsible for subrecipient monitoring and compliance. Reports to the Grants Manager. ESSENTIAL FUNCTIONS AND DECISION MAKING ESSENTIAL FUNCTIONS Assists in managing the various compliance reporting requirements for assigned Federal/State funded programs including Federal Transit Administration (FTA), Federal Aviation Administration (FAA), and Texas Department of Transportation (TxDOT): Interprets and applies Federal/State grant regulations Facilitates completing program requirements to meet current FTA/FAA guidance circulars Performs complex expense reconciliation reports Prepares reimbursement draws based on reconciled expenditure reports Serves as point of contact for the Granting agencies on the financial reporting requirements Completes grant subrecipient compliance monitoring and/or contract compliance audits Supports the creation and implementation of a five-year financial plan for the transit program Provides guidance to City departments and accounting personnel: Assists with applying accounting related policies and procedures to maintain compliance of federal and state grants Offers guidance on the application and interpretation of GAAP as relates to Federal/State regulations Assists development of accounting policy and procedures through accounting best practices for Federal/State grants Aids collaboration with City's external auditors related to grant funded activity: Prepares, reviews and finalizes the City's Comprehensive Annual Financial Report (CAFR) Assists and maintains program documentation for FTA Triennial Reviews Completes annual financial reporting to the National Transit Database Reviews finalized Single Audit Reports Coordinates financial information between external auditors and city departments Prepares annual audit schedules Coordinates with program managers from various departments, monitors city's compliance with requirements for receiving federal funds Assists the Purchasing Manager by preparing and coordinating grant-funded solicitations to maintain compliance with Federal Acquisition Regulations: Assists in preparation of procurement document to include competitive sealed bidding, informal bidding, and Request for Proposals/Request for Qualifications Ensures solicitations and contract language are compliant with grant requirements Assures compliance with conditions of the grant by monitoring and reporting contract expenses and activities, ensuring compliance with federal and local laws Provides contract information in response to inquiries from federal auditors, City Council, City Management and other stakeholders Works collaboratively with city staff to: Ensure and monitor grant compliance Prepare required grant reporting Prepare materials for agency audits/monitoring and respond to audit inquiries Monitor subrecipient compliance Miscellaneous: Answer customer queries and providing customer support Attends technical training sessions Performs other specialized duties as assigned DECISION MAKING Works independently to make decisions and work through complex issues with minimal guidance within the assigned areas of responsibilities Interprets and applies Federal/State regulations Uses critical thinking skills and sound judgement in completion of work MINIMUM QUALIFICATIONS (Salary is dependent upon qualifications) MINIMUM REQUIREMENTS Bachelor's Degree in Accounting, Finance, Public Administration or a closely related field Experience - one of the following is required: Grant Experience: Two (2) years of experience performing closely related duties Accounting experience: Three (3) years of progressively responsible accounting experience with two (2) of these as lead or advanced Accountant/Auditor. Experience with 2 CFR Part 200 regulations is a must Extensive, high level spreadsheet knowledge Strong complex problem solving and communication skills Valid Texas Driver's License with an acceptable driving record may be required. PREFERRED QUALIFICATIONS Two (2) years of accounting experience on an Enterprise financial system, Tyler-Munis preferred Three (3) years of experience in a wide range of accounting functions to include fund accounting and/or auditing Experience in U.S. Department of Transportation and/or Texas Department of Transportation grant programs is strongly preferred Experience in public procurement Experience with invoicing, record keeping, and federal draws related to infrastructure projects Experience with CDBG or CDBG-DR funding CORE COMPETENCIES AND PHYSICAL DEMANDS CORE COMPETENCIES Ability to complete assigned duties in a professional manner demonstrating a high level of integrity. Must be able to interpret and apply GAAP and Federal/State grant regulations governing grant funded activities; must have the ability to read and comprehend contracts, financial reports, bank statements, spreadsheets, and accounting policies Knowledge of governmental accounting and budget as they pertain to Federal Grants Ability to analyze, interpret and prepare accurate and complete financial statements and reports Ability to communicate clearly and effectively; must be able to maintain positive working relationships with City staff and outside agencies Ability to manage and maintain simultaneous, transitional, and emerging priorities Ability to apply analytical and critical thinking skills PHYSICAL DEMANDS AND WORKING CONDITIONSPhysical requirements include lifting up to 15 pounds occasionally. Subject to vision constantly; sitting, handling and fine dexterity frequently; standing, walking, lifting, carrying, pushing/pulling, reaching, balancing, hearing and talking occasionally; bending, twisting, climbing and foot controls rarely. Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position leads all aspects of required grant award and compliance analysis and processing for Principal Investigators that have secured extramural funding for research and/or sponsored projects. Duties include the full range of grant-related issues and tasks, including grant management, fiscal reporting, research compliance, sponsor reports, etc. This position serves as the interoffice lead in collaboration with the Division of Administration and Finance in instances of new awards, budget revisions, amendments, and with the Division of Academic Affairs in instances of regulatory compliance requirements, such as facuty effort, subrecipient monitoring, and cost share commitment. There will also be other duties as requested. They must have a thorough working knowledge and be able to interpret regulations and policies from federal, state and private sponsors, Uniform Guidance, CSU executive orders, and ICSUAM. This position examines and develops new or updated ORSP policies. This includes providing project leadership in various capacities and representing ORSP within the campus and outside the University. Responsibilities Award Administration: Administer new grant awards and the initial set-up and launch of funded projects. Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, close out procedures (both internal and sponsor requirements). Manage initial and ongoing training for faculty investigators and grant-funded staff. Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost-share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that CSUEB policies and procedures are followed. Participate in the development, alteration, implementation, and evaluation of ORSP's policies and procedures. Help create new processes for the organization and maintain current procedures by ensuring that they meet all new guidelines or laws as added. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues, and serve as a key contact for post-award grant administration questions and inquiries. In support of PIs' research, analyze and address grant issues using reasoning and the interpretation of principles and guidelines to develop and recommend alternatives and best next steps. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Provide project leadership within ORSP in various capacities. Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with ORSP Leadership. Stay current with evolving agency guidelines and programs, and enhance the University's grant administration capacity over time by developing and delivering trainings and serving as a mentor/resource for PIs and grant-funded staff. Required Qualifications Thorough knowledge of and ability to apply pre- and post-award processes, practices, and explicit requirements to contracts and grants (including those of governmental entities, funders, the CSUEB Foundation, the CSU System and auditors). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to, the Microsoft Office suite, Excel, Adobe and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple post-award management deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page present. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that deadlines are met. Ability to solve problems without direct guidance or direction. Working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Sep 28, 2021
Full Time
Description: Salary and Benefits The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position leads all aspects of required grant award and compliance analysis and processing for Principal Investigators that have secured extramural funding for research and/or sponsored projects. Duties include the full range of grant-related issues and tasks, including grant management, fiscal reporting, research compliance, sponsor reports, etc. This position serves as the interoffice lead in collaboration with the Division of Administration and Finance in instances of new awards, budget revisions, amendments, and with the Division of Academic Affairs in instances of regulatory compliance requirements, such as facuty effort, subrecipient monitoring, and cost share commitment. There will also be other duties as requested. They must have a thorough working knowledge and be able to interpret regulations and policies from federal, state and private sponsors, Uniform Guidance, CSU executive orders, and ICSUAM. This position examines and develops new or updated ORSP policies. This includes providing project leadership in various capacities and representing ORSP within the campus and outside the University. Responsibilities Award Administration: Administer new grant awards and the initial set-up and launch of funded projects. Using judgment and discretion that is reflective of one with professional grant administration knowledge, complete all documentation and requirements to transition funded proposals into awards, which may include (among other tasks): budget revisions, contract negotiation, subaward agreement setup, interface with IRB/IACUC/Biohazard committees and/or other campus units, database updates, and chartfield set up Provide guidance to and facilitate transactions for investigators for hiring staff and students, paying faculty, ordering supplies and/or equipment, processing reimbursements related to travel or miscellaneous expenses, and ensure that that initial fiscal, human resource and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions Participate in the coordination of all other post-award activities for ORSP, including but not limited to: award spend-down and projections, maintenance of ORSP master list of current grants, processing no cost extensions, close out procedures (both internal and sponsor requirements). Manage initial and ongoing training for faculty investigators and grant-funded staff. Compliance: Ensure day-to-day processing of compliance-related documents and requirements are completed for pre and post-award operations. In cooperation with the pre and post award teams, verify that compliance-related regulatory requirements are met with regard to cost-share, effort reporting and sub recipient monitoring. Maintain tracking of compliance-related documentation to determine due dates and fulfillment of semi-annual reporting and certification requirements. Remain informed about changes to laws and policies governing research and sponsored program administration and work with other ORSP staff to ensure that CSUEB policies and procedures are followed. Participate in the development, alteration, implementation, and evaluation of ORSP's policies and procedures. Help create new processes for the organization and maintain current procedures by ensuring that they meet all new guidelines or laws as added. Serve as a resource or mentor for PIs, project staff, and staff within ORSP for grant administrative and compliance issues, and serve as a key contact for post-award grant administration questions and inquiries. In support of PIs' research, analyze and address grant issues using reasoning and the interpretation of principles and guidelines to develop and recommend alternatives and best next steps. Help generate shared understanding in the campus community about issues pertaining to adherence with the complexities of post-award administrative requirements, via workshops and resources posted on the ORSP website. Provide project leadership within ORSP in various capacities. Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with ORSP Leadership. Stay current with evolving agency guidelines and programs, and enhance the University's grant administration capacity over time by developing and delivering trainings and serving as a mentor/resource for PIs and grant-funded staff. Required Qualifications Thorough knowledge of and ability to apply pre- and post-award processes, practices, and explicit requirements to contracts and grants (including those of governmental entities, funders, the CSUEB Foundation, the CSU System and auditors). Excellent verbal, written communications and analytical skills. Advanced knowledge of and ability to use a variety of technologies including, but not limited to, the Microsoft Office suite, Excel, Adobe and other applicable software packages. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Ability to work in a fast-paced environment and to anticipate, plan and organize work projects including handling multiple post-award management deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, forms and web page present. Ability to represent the university and partnership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus constituencies. Maintain a consistent and reliable work schedule in order to ensure the timely review of transactions and to ensure that deadlines are met. Ability to solve problems without direct guidance or direction. Working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Minimum Qualifications Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Description: (Job #21-45) Student Services Professional II, Student Activities & Student Activities Funding Board (SAFB) Coordinator, $4,304-6,120/month. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a temporary, full-time, benefited, exempt, 12-month pay plan position in the Office of Student Life - Clubs and Activities Office. The anticipated work schedule would be Tuesday through Thursday, 10 am to 7 pm, and Friday and Saturday, 11 am to 8 pm. This position comes with an extensive benefits package that includes comprehensive medical, dental, and vision coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life insurance, and voluntary pre-tax health and dependent care reimbursement accounts. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Humboldt State University is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. HSU is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu. Position Summary: Under the lead oversight of the Student Life Coordinator, and under the general supervision of the Dean of Students, the Student Activities Coordinator performs Student Services Professional (SSP) work and is responsible for all aspects of the design, coordination, and implementation of a Student Organization Funding Board, Office of Student Life event coordination, and student organization event support as outlined below. This position develops and advises the Student Organization Funding Board, as well as various event and workshop opportunities for student leaders around event management. This position assists the Campus Activities Board in the development and implementation efforts of Student Organization and Office of Student Life initiatives. In addition, this position provides training and oversight to on-campus special events and activities pertaining to student organizations; assists in the assessment efforts of the Office of Student Life events and the greater student life offerings; interprets, and implements University Policy applicable to student organizations events; serves as a liaison for the Office of Student Life on a variety of campus program committees; participates in programming sponsored by the Office of Student Life areas; and serves as a part of the comprehensive Office of Student Life team. Duties: • Develop, implement, and advise the Student Activities Funding Board through the Office of Student Life; • Recruit and on-board students for the Students for the Student Activities Funding Board; • Market and Outreach to Student organizations about available funding; • Develop application for funding from the Student Activities Funding Board; • Develop process (Post Allocation) for receiving the funding board allocations, reimbursement, and payments; • Develop assessments for student organization events that were funded by the Student Activities Funding Board • Support student organization contracting with outside vendors; • Meet with Student Organizations that were funded to review expectations and procedures required to receive funding; • Provide initial risk management review of events being proposed to the student organization funding board; • Provide oversight, tracking, and processing of all required paperwork for reimbursement/payment in collaboration with the Student Life Office Manager; • Recruit, Hire, and Supervise Campus Activities Board in the implementation of campus programs that address Social Justice, Equity & Inclusion; Leadership Development; and Community Engagement; • Develop and implement assessment related to the student funding board or the campus activities board; • Lead approver for Student Organization Events through the Presence, Student Organization Management Platform; • Engage and collaborate with other campus programs/initiatives to encourage and develop comprehensive programming; • Collaborate and support programming sponsored by the Office of Student Life and Humboldt State University; • Coordinate and implement Humboldt State University Homecoming in coordination with the Homecoming Committee; • Oversee data collection and database management for the student organization events and Office of Student Life programs; • Support & Advocate for student organizations in collaboration with the Student Life Coordinator, Student Life Office Manager and Student Life Student Staff; • Oversee Student Life Social Media Accounts; • Sit on various campus committees relevant to the Student Organization Funding Board or other Campus Events (ex: CDOR, Social Justice Summit, Homecoming, MLK Day of Service, Volunteer Opportunity Program) • Performs other duties as assigned. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Involvement, training, and professional understanding of NACA, and its professional student activities competencies, is essential to the nature of the position. Required Knowledge, Skills, and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; extensive knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; Demonstrated experience working with staff and students from diverse backgrounds; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Preferred Qualifications: • Three (3) years of professional experience in one of the student services program areas or in a related field • Master's degree preferred Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link below): • Letter of Interest • Resume or Curriculum Vitae • Contact information for at least three professional references • HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-history-form; NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is completed in an online browser, content WILL NOT be saved). CLICK HERE TO APPLY NOW: http://apply.interfolio.com/91948 Application Deadline: The first review of application materials will be 11:59 p.m. on Sunday, August 29, 2021. Any inquiries about this recruitment can be directed to careers@humboldt.edu or HSU's Human Resources Office at (707) 826-3626. Humboldt State University sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). HSU was the first campus in the California State University system to offer a stand-alone major in Native American Studies. HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualifying--will receive proportionate credit. Humboldt State University is not a sponsoring agency for staff or management positions (i.e. H-1B Visas). Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. A background check (including a criminal records check, employment verification, and education verification) must be completed satisfactorily before any candidate can be offered a position with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu. Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017 (EO 1083) is a condition of employment. CSU employees in positions with duties that involve regular contact with children or positions which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to acknowledge their CANRA reporting status. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: August 6, 2021 Closing Date/Time: Open until filled
Sep 28, 2021
Full Time
Description: (Job #21-45) Student Services Professional II, Student Activities & Student Activities Funding Board (SAFB) Coordinator, $4,304-6,120/month. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a temporary, full-time, benefited, exempt, 12-month pay plan position in the Office of Student Life - Clubs and Activities Office. The anticipated work schedule would be Tuesday through Thursday, 10 am to 7 pm, and Friday and Saturday, 11 am to 8 pm. This position comes with an extensive benefits package that includes comprehensive medical, dental, and vision coverage, CalPERS retirement, Fee Waiver eligibility (reduced tuition on most CSU system classes), life insurance, and voluntary pre-tax health and dependent care reimbursement accounts. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Humboldt State University is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. HSU is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu. Position Summary: Under the lead oversight of the Student Life Coordinator, and under the general supervision of the Dean of Students, the Student Activities Coordinator performs Student Services Professional (SSP) work and is responsible for all aspects of the design, coordination, and implementation of a Student Organization Funding Board, Office of Student Life event coordination, and student organization event support as outlined below. This position develops and advises the Student Organization Funding Board, as well as various event and workshop opportunities for student leaders around event management. This position assists the Campus Activities Board in the development and implementation efforts of Student Organization and Office of Student Life initiatives. In addition, this position provides training and oversight to on-campus special events and activities pertaining to student organizations; assists in the assessment efforts of the Office of Student Life events and the greater student life offerings; interprets, and implements University Policy applicable to student organizations events; serves as a liaison for the Office of Student Life on a variety of campus program committees; participates in programming sponsored by the Office of Student Life areas; and serves as a part of the comprehensive Office of Student Life team. Duties: • Develop, implement, and advise the Student Activities Funding Board through the Office of Student Life; • Recruit and on-board students for the Students for the Student Activities Funding Board; • Market and Outreach to Student organizations about available funding; • Develop application for funding from the Student Activities Funding Board; • Develop process (Post Allocation) for receiving the funding board allocations, reimbursement, and payments; • Develop assessments for student organization events that were funded by the Student Activities Funding Board • Support student organization contracting with outside vendors; • Meet with Student Organizations that were funded to review expectations and procedures required to receive funding; • Provide initial risk management review of events being proposed to the student organization funding board; • Provide oversight, tracking, and processing of all required paperwork for reimbursement/payment in collaboration with the Student Life Office Manager; • Recruit, Hire, and Supervise Campus Activities Board in the implementation of campus programs that address Social Justice, Equity & Inclusion; Leadership Development; and Community Engagement; • Develop and implement assessment related to the student funding board or the campus activities board; • Lead approver for Student Organization Events through the Presence, Student Organization Management Platform; • Engage and collaborate with other campus programs/initiatives to encourage and develop comprehensive programming; • Collaborate and support programming sponsored by the Office of Student Life and Humboldt State University; • Coordinate and implement Humboldt State University Homecoming in coordination with the Homecoming Committee; • Oversee data collection and database management for the student organization events and Office of Student Life programs; • Support & Advocate for student organizations in collaboration with the Student Life Coordinator, Student Life Office Manager and Student Life Student Staff; • Oversee Student Life Social Media Accounts; • Sit on various campus committees relevant to the Student Organization Funding Board or other Campus Events (ex: CDOR, Social Justice Summit, Homecoming, MLK Day of Service, Volunteer Opportunity Program) • Performs other duties as assigned. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed below may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master's degree in a job-related field may be substituted for one year of the professional experience. Involvement, training, and professional understanding of NACA, and its professional student activities competencies, is essential to the nature of the position. Required Knowledge, Skills, and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; extensive knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; Demonstrated experience working with staff and students from diverse backgrounds; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Preferred Qualifications: • Three (3) years of professional experience in one of the student services program areas or in a related field • Master's degree preferred Application Procedure: To apply, qualified candidates must electronically submit the following materials via Interfolio (link below): • Letter of Interest • Resume or Curriculum Vitae • Contact information for at least three professional references • HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-history-form; NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is completed in an online browser, content WILL NOT be saved). CLICK HERE TO APPLY NOW: http://apply.interfolio.com/91948 Application Deadline: The first review of application materials will be 11:59 p.m. on Sunday, August 29, 2021. Any inquiries about this recruitment can be directed to careers@humboldt.edu or HSU's Human Resources Office at (707) 826-3626. Humboldt State University sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi'ni (over in the woods). HSU was the first campus in the California State University system to offer a stand-alone major in Native American Studies. HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualifying--will receive proportionate credit. Humboldt State University is not a sponsoring agency for staff or management positions (i.e. H-1B Visas). Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. A background check (including a criminal records check, employment verification, and education verification) must be completed satisfactorily before any candidate can be offered a position with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu. Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017 (EO 1083) is a condition of employment. CSU employees in positions with duties that involve regular contact with children or positions which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to acknowledge their CANRA reporting status. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: August 6, 2021 Closing Date/Time: Open until filled
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Senior Grant Administrator (Administrative Analyst/Specialist, Exempt II) - Office of Research and Sponsored Programs SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type Probationary Time Base 1.0 Work Schedule Monday - Friday; 8:30 a.m. - 5:30 p.m. Salary is commensurate with experience. Position Summary This position serves as a Grant Administrator (GA) for a group of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post -award functions. GAs are expected to provide the full range of services to Principle Investigators(PIs) from proposal submission to project close out, and ensuring compliance with funder guidelines. Position Information Proposal preparation and submission: Read guidelines thoroughly and become familiar with instructions, noting any special requirements or restrictions; meet with PIs to explain pre-award policies and processes, to discuss the guidelines, and to delineate tasks; develop budget; prepare required proposal documents; work with ORSP HR staff to project salary and benefit costs; interface with funding agencies and serve as liaison between PI and agency contacts; prepare and submit complete and accurate proposal documents using the Proposal/Grants Management and/or agency portals; submit proposals in advance of agency deadlines. New award set up and PI orientation: Review award or contract documentation and meet with PI to go over major provisions concerning budget provisions and restrictions, waived and unwaived budget categories, period of award, and deadlines for progress and financial reports. Review major compliance issues as needed, including subrecipient monitoring, human and animal subject use and conflict of interest. Revise budget if changes are needed. Discuss and plan pre-award spending process, spending mechanisms, including HR procedures for hiring and paying personnel. Send out funding notification, enter award information into the Proposal/Grants Management system and prepare budget forms for Fiscal Affairs so that the project can be set up in the financial system. Also, budgets and other plans may need to be revised for the PI's other grants and/or contracts as a result of the new award. Ongoing review and monitoring of awards: Review transactions for allowability, allocability, reasonableness, consistency, availability of funds and period of award. Transactions include vendor and subrecipient invoices, purchase orders/requisitions, reimbursements, hospitality claims, travel advances and claims, stipend requests, honoraria, independent contractor packets and transactions related to hiring and paying project personnel. Schedule regular meetings with PIs to review projects. Prepare budget revisions and obtain funder approval if necessary, process supplements, calculate carryover, set up continuation budgets for multiple year projects, review and submit no cost time extensions, prepare fund transfers/journal entries, monitor indirect costs in categories of waived and unwaived expenditure, ensure that progress and financial reports are submitted in a timely manner and monitor cost share commitments. Award close out: Prepare budget projections at least 90 days before the grant/contract is expected to end, meet with PI to discuss final deadlines and develop a spending plan. Track final invoices and expenditures and close out purchase orders. Closeout projects in a timely manner and within budget. Work closely with Fiscal Affairs to resolve invoicing and financial reporting issues. Team and Office Leadership: Set the standard on the team for professional expectations for all aspects of grant/contract administration, and for standards of customer service. Develop strategies for interacting with a diverse community of faculty and staff. Oversee team tasks, including the development of monthly and annual reporting. Identify areas of need with management; develop and document new policies and procedures; deliver training to office staff. Coordinate and delegate tasks. Develop plans for ongoing team professional development. Mentorship and Training: Coordinate and deliver training and mentorship for new Grant Administrators. Mentor Grant Support Coordinators and Student Assistants. Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Experience: Five or more years of experience in research administration (pre- and post-award) as a grant/research administrator in a University or non-profit setting; experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies; demonstrated experience and success in the financial management of multiple projects in the post-award phase. Experience training and mentoring others, and/or creating and delivering successful training sessions/programs, and/or creating written policy and procedure. Experience with data tracking and report preparation. Knowledge: Extensive knowledge of and demonstrated ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations. Knowledge of cost principles as related to grants and contract administration, including Uniform Guidance and other federal regulations; advanced knowledge of general office software, especially spreadsheet and database applications; knowledge of standard processes and software in the development and submission of grant proposals; working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Mastery of core research competencies, including compliance issues related to conflict of interest, time and effort reporting, human and animal subjects regulations as they related to pre- and post-award administration, research integrity, subrecipient monitoring, audit standards, cost sharing and other areas of financial and non-financial research compliance. Skills/Abilities: Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the individual funded programs and the department as a whole; this includes SF State's internal policies and procedures as well as the changing audit priorities and guidelines of external funding agencies. Manage a large portfolio of grants and contracts from proposal development to close out. Organize and plan work projects including handling multiple pre-award and post-award deadlines; analyze data and make accurate projections using standard budgeting and accounting practices; create grant budgets to ensure the feasibility of funded programs; read and interpret budget and accounting reports, prepare standard accounting forms and journal entries; review a large volume of transactions for allowability, allocability, reasonableness and consistency; make independent decisions and exercise sound judgment in resolving issues related to grant and contract administration; establish effective working relationships with the staffs of multiple departments in order to ensure that transactions are completed in a timely manner; respond quickly and effectively to the needs of Principal Investigators and project staff; compile and analyze data for written reports and presentations. Maintain high standards of customer service while ensuring compliance with the guidelines of funding agencies. Be solution oriented, resourceful and proactive when pursing strategies for problem resolution and balancing service and compliance. Communicate clearly and effectively both orally and in writing; represent the Office of Research and Sponsored Programs and SF State in a professional manner to outside funding agencies; establish and maintain effective working relationships with a diverse group of PIs and other administrative staff. Develop policy and procedure documentation and train others. Recognize the need to both work independently and as a part of a larger team. Take responsibility for a specific grant portfolio and remain willing to accept the re-distribution of work during unusually busy times. Mentor and train others, participate in meetings and the development and implementation of new policies, procedures and software. Recognize and pursue professional development and training needs. Recognize unusual or challenging situations and inform management in order to develop strategies and resolve issues. Ability to provide lead work direction to Grant Support Coordinators and Student Assistants and prepare performance evaluations; mentor and train other Grant Administrators. Maintain a consistent and reliable work schedule in order to ensure that deadlines are met. Lead a team and set performance standards for others. Certified Research Administrator certification or related advanced degree preferred; experience with system to system pre-award software. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 15, 2022
Sep 28, 2021
Full Time
Description: Working Title Senior Grant Administrator (Administrative Analyst/Specialist, Exempt II) - Office of Research and Sponsored Programs SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type Probationary Time Base 1.0 Work Schedule Monday - Friday; 8:30 a.m. - 5:30 p.m. Salary is commensurate with experience. Position Summary This position serves as a Grant Administrator (GA) for a group of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post -award functions. GAs are expected to provide the full range of services to Principle Investigators(PIs) from proposal submission to project close out, and ensuring compliance with funder guidelines. Position Information Proposal preparation and submission: Read guidelines thoroughly and become familiar with instructions, noting any special requirements or restrictions; meet with PIs to explain pre-award policies and processes, to discuss the guidelines, and to delineate tasks; develop budget; prepare required proposal documents; work with ORSP HR staff to project salary and benefit costs; interface with funding agencies and serve as liaison between PI and agency contacts; prepare and submit complete and accurate proposal documents using the Proposal/Grants Management and/or agency portals; submit proposals in advance of agency deadlines. New award set up and PI orientation: Review award or contract documentation and meet with PI to go over major provisions concerning budget provisions and restrictions, waived and unwaived budget categories, period of award, and deadlines for progress and financial reports. Review major compliance issues as needed, including subrecipient monitoring, human and animal subject use and conflict of interest. Revise budget if changes are needed. Discuss and plan pre-award spending process, spending mechanisms, including HR procedures for hiring and paying personnel. Send out funding notification, enter award information into the Proposal/Grants Management system and prepare budget forms for Fiscal Affairs so that the project can be set up in the financial system. Also, budgets and other plans may need to be revised for the PI's other grants and/or contracts as a result of the new award. Ongoing review and monitoring of awards: Review transactions for allowability, allocability, reasonableness, consistency, availability of funds and period of award. Transactions include vendor and subrecipient invoices, purchase orders/requisitions, reimbursements, hospitality claims, travel advances and claims, stipend requests, honoraria, independent contractor packets and transactions related to hiring and paying project personnel. Schedule regular meetings with PIs to review projects. Prepare budget revisions and obtain funder approval if necessary, process supplements, calculate carryover, set up continuation budgets for multiple year projects, review and submit no cost time extensions, prepare fund transfers/journal entries, monitor indirect costs in categories of waived and unwaived expenditure, ensure that progress and financial reports are submitted in a timely manner and monitor cost share commitments. Award close out: Prepare budget projections at least 90 days before the grant/contract is expected to end, meet with PI to discuss final deadlines and develop a spending plan. Track final invoices and expenditures and close out purchase orders. Closeout projects in a timely manner and within budget. Work closely with Fiscal Affairs to resolve invoicing and financial reporting issues. Team and Office Leadership: Set the standard on the team for professional expectations for all aspects of grant/contract administration, and for standards of customer service. Develop strategies for interacting with a diverse community of faculty and staff. Oversee team tasks, including the development of monthly and annual reporting. Identify areas of need with management; develop and document new policies and procedures; deliver training to office staff. Coordinate and delegate tasks. Develop plans for ongoing team professional development. Mentorship and Training: Coordinate and deliver training and mentorship for new Grant Administrators. Mentor Grant Support Coordinators and Student Assistants. Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Experience: Five or more years of experience in research administration (pre- and post-award) as a grant/research administrator in a University or non-profit setting; experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies; demonstrated experience and success in the financial management of multiple projects in the post-award phase. Experience training and mentoring others, and/or creating and delivering successful training sessions/programs, and/or creating written policy and procedure. Experience with data tracking and report preparation. Knowledge: Extensive knowledge of and demonstrated ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations. Knowledge of cost principles as related to grants and contract administration, including Uniform Guidance and other federal regulations; advanced knowledge of general office software, especially spreadsheet and database applications; knowledge of standard processes and software in the development and submission of grant proposals; working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Mastery of core research competencies, including compliance issues related to conflict of interest, time and effort reporting, human and animal subjects regulations as they related to pre- and post-award administration, research integrity, subrecipient monitoring, audit standards, cost sharing and other areas of financial and non-financial research compliance. Skills/Abilities: Learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the individual funded programs and the department as a whole; this includes SF State's internal policies and procedures as well as the changing audit priorities and guidelines of external funding agencies. Manage a large portfolio of grants and contracts from proposal development to close out. Organize and plan work projects including handling multiple pre-award and post-award deadlines; analyze data and make accurate projections using standard budgeting and accounting practices; create grant budgets to ensure the feasibility of funded programs; read and interpret budget and accounting reports, prepare standard accounting forms and journal entries; review a large volume of transactions for allowability, allocability, reasonableness and consistency; make independent decisions and exercise sound judgment in resolving issues related to grant and contract administration; establish effective working relationships with the staffs of multiple departments in order to ensure that transactions are completed in a timely manner; respond quickly and effectively to the needs of Principal Investigators and project staff; compile and analyze data for written reports and presentations. Maintain high standards of customer service while ensuring compliance with the guidelines of funding agencies. Be solution oriented, resourceful and proactive when pursing strategies for problem resolution and balancing service and compliance. Communicate clearly and effectively both orally and in writing; represent the Office of Research and Sponsored Programs and SF State in a professional manner to outside funding agencies; establish and maintain effective working relationships with a diverse group of PIs and other administrative staff. Develop policy and procedure documentation and train others. Recognize the need to both work independently and as a part of a larger team. Take responsibility for a specific grant portfolio and remain willing to accept the re-distribution of work during unusually busy times. Mentor and train others, participate in meetings and the development and implementation of new policies, procedures and software. Recognize and pursue professional development and training needs. Recognize unusual or challenging situations and inform management in order to develop strategies and resolve issues. Ability to provide lead work direction to Grant Support Coordinators and Student Assistants and prepare performance evaluations; mentor and train other Grant Administrators. Maintain a consistent and reliable work schedule in order to ensure that deadlines are met. Lead a team and set performance standards for others. Certified Research Administrator certification or related advanced degree preferred; experience with system to system pre-award software. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 15, 2022
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Grant Administrator (Administrative Analyst/Specialist, Exempt I) - Office of Research and Sponsored Programs SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type Probationary Time Base 1.0 Work Schedule Monday - Friday; 8:00AM - 5:00PM Salary is commensurate with experience. Position Summary This position serves as a Grant Administrator (GA) for a large portfolio of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post -award functions. GAs are expected provide full the full range of services to Principal Investigators(PIs) from proposal submission to project close out, while ensuring compliance with funder guidelines. Position Information All of the essential job functions listed below involve: Organizing and planning multiple pre- and post-award projects and deadlines Independent decision making Reviewing large number of transactions Resolving complex issues Establishing effective working relationships with other departments Providing excellent customer service Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment Proposal preparation and submission: Read guidelines thoroughly and become familiar with instructions, noting any special requirements or restrictions; meet with PIs to explain pre-award policies and processes, to discuss the guidelines, and to delineate tasks; develop budget; prepare required proposal documents; work with ORSP HR staff to project salary and benefit costs; interface with funding agencies and serve as liaison between PI and agency contacts; prepare and submit complete and accurate proposal documents using the Proposal/Grants Management system and/or agency portals; submit proposals in advance of agency deadlines. New award set up and PI orientation: Review award or contract documentation and meet with PI to go over major provisions concerning budget provisions and restrictions, waived and unwaived budget categories, period of award, and deadlines for progress and financial reports. Review major compliance issues as needed, including subrecipient monitoring, human and animal subject use and conflict of interest. Revise budget if changes are needed. Discuss and plan pre-award spending process, spending mechanisms, including HR procedures for hiring and paying personnel. Send out funding notification, enter award information into the Proposal/Grants Management system and prepare budget forms for Fiscal Affairs so that the project can be set up in the financial system. Also, budgets and other plans may need to be revised for the PI's other grants and/or contracts as a result of the new award. Ongoing review and monitoring of awards: Review transactions for allowability, allocability, reasonableness, consistency, availability of funds and period of award. Transactions include vendor and subrecipient invoices, purchase orders/requisitions, reimbursements, hospitality claims, travel advances and claims, stipend requests, honoraria, independent contractor packets and transactions related to hiring and paying project personnel. Schedule regular meetings with PIs to 5% - Other duties as assigned review projects. Prepare budget revisions and obtain funder approval if necessary, process supplements, calculate carryover, set up continuation budgets for multiple year projects, review and submit no cost time extensions, prepare fund transfers/journal entries, monitor indirect costs in categories of waived and unwaived expenditure, ensure that progress and financial reports are submitted in a timely manner and monitor cost share commitments. Award close out: Prepare budget projections at least 90 days before the grant/contract is expected to end, meet with PI to discuss final deadlines and develop a spending plan. Track final invoices and expenditures and close out purchases orders. Closeout projects in a timely manner and within budget. Work closely with Fiscal Affairs to resolve invoicing and financial reporting issues. Mentor and provide lead work direction Other: Accurately track proposal submissions, award information and other critical financial data in office systems and respond to data/reporting requests. Participate in meetings, internal and external trainings, and professional development opportunities. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Three to five years of experience in research administration (pre- and post-award) and as a grant/research administrator in a University or non-profit setting. Experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies; demonstrated experience and success in the financial management of multiple projects in the post-award phase. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations. Knowledge of cost principles and regulations related to grants and contract administration, including Uniform Guidance Advanced knowledge of general office software, especially spreadsheet and database applications. Knowledge of standard processes and software in the development and submission of grant proposals Working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Knowledge of Federal agency guidelines (NSF, NIH, USED, NOAA, NEH, NEA, and others). Certified Research Administrator certification or related advanced degree preferred; experience with system to system pre-award software. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 31, 2022
Sep 28, 2021
Full Time
Description: Working Title Grant Administrator (Administrative Analyst/Specialist, Exempt I) - Office of Research and Sponsored Programs SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research & Sponsored Programs Appointment Type Probationary Time Base 1.0 Work Schedule Monday - Friday; 8:00AM - 5:00PM Salary is commensurate with experience. Position Summary This position serves as a Grant Administrator (GA) for a large portfolio of externally funded grants and contracts in the Office of Research and Sponsored Programs (ORSP). GAs work as part of an ORSP team responsible for all areas of research administration, including both pre- and post -award functions. GAs are expected provide full the full range of services to Principal Investigators(PIs) from proposal submission to project close out, while ensuring compliance with funder guidelines. Position Information All of the essential job functions listed below involve: Organizing and planning multiple pre- and post-award projects and deadlines Independent decision making Reviewing large number of transactions Resolving complex issues Establishing effective working relationships with other departments Providing excellent customer service Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrate safe work practices for oneself, others and the office environment Proposal preparation and submission: Read guidelines thoroughly and become familiar with instructions, noting any special requirements or restrictions; meet with PIs to explain pre-award policies and processes, to discuss the guidelines, and to delineate tasks; develop budget; prepare required proposal documents; work with ORSP HR staff to project salary and benefit costs; interface with funding agencies and serve as liaison between PI and agency contacts; prepare and submit complete and accurate proposal documents using the Proposal/Grants Management system and/or agency portals; submit proposals in advance of agency deadlines. New award set up and PI orientation: Review award or contract documentation and meet with PI to go over major provisions concerning budget provisions and restrictions, waived and unwaived budget categories, period of award, and deadlines for progress and financial reports. Review major compliance issues as needed, including subrecipient monitoring, human and animal subject use and conflict of interest. Revise budget if changes are needed. Discuss and plan pre-award spending process, spending mechanisms, including HR procedures for hiring and paying personnel. Send out funding notification, enter award information into the Proposal/Grants Management system and prepare budget forms for Fiscal Affairs so that the project can be set up in the financial system. Also, budgets and other plans may need to be revised for the PI's other grants and/or contracts as a result of the new award. Ongoing review and monitoring of awards: Review transactions for allowability, allocability, reasonableness, consistency, availability of funds and period of award. Transactions include vendor and subrecipient invoices, purchase orders/requisitions, reimbursements, hospitality claims, travel advances and claims, stipend requests, honoraria, independent contractor packets and transactions related to hiring and paying project personnel. Schedule regular meetings with PIs to 5% - Other duties as assigned review projects. Prepare budget revisions and obtain funder approval if necessary, process supplements, calculate carryover, set up continuation budgets for multiple year projects, review and submit no cost time extensions, prepare fund transfers/journal entries, monitor indirect costs in categories of waived and unwaived expenditure, ensure that progress and financial reports are submitted in a timely manner and monitor cost share commitments. Award close out: Prepare budget projections at least 90 days before the grant/contract is expected to end, meet with PI to discuss final deadlines and develop a spending plan. Track final invoices and expenditures and close out purchases orders. Closeout projects in a timely manner and within budget. Work closely with Fiscal Affairs to resolve invoicing and financial reporting issues. Mentor and provide lead work direction Other: Accurately track proposal submissions, award information and other critical financial data in office systems and respond to data/reporting requests. Participate in meetings, internal and external trainings, and professional development opportunities. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Three to five years of experience in research administration (pre- and post-award) and as a grant/research administrator in a University or non-profit setting. Experience interpreting funding opportunity guidelines and submitting proposals to major funding agencies in federal, state, and non-profit agencies; demonstrated experience and success in the financial management of multiple projects in the post-award phase. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to grant and contract administration in order to develop conclusions and make recommendations. Knowledge of cost principles and regulations related to grants and contract administration, including Uniform Guidance Advanced knowledge of general office software, especially spreadsheet and database applications. Knowledge of standard processes and software in the development and submission of grant proposals Working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. Knowledge of Federal agency guidelines (NSF, NIH, USED, NOAA, NEH, NEA, and others). Certified Research Administrator certification or related advanced degree preferred; experience with system to system pre-award software. Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 31, 2022
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Project Lead, Eso Adelante Grant (Student Services Professional III) - ORSP/DUEAP San Francisco State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department ORSP/DUEAP Appointment Type Temporary: Position will end on or before 05/31/2022, permanent status cannot be earned in this position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base .75 FTE Work Schedule Please see work schedule. Anticipated Hiring Range $4,691.00 per month @ 1.0 FTE ($56,292.00 annually @ 1.0 FTE) $3,518.00 per month @ .75 FTE ($42,216.00 annually @ .75 FTE) Salary is commensurate with experience. Position Summary This position will assist in the implementation of our Eso Adelante grant with Canada College. The incumbent will hire and manage transfer peer mentors. The position will also assist with various aspects of the projects. The position will help advise transfer students from Canada College. This will include communicating the variety of transfer pathways clearly to the Canada College student body as well as relevant staff and faculty. This will include facilitating with Canada College partners and peer mentors on workshops focused on transfer. The coordinator will be expected to be the main line of communication between Canada College and SF State. Supervising peer mentors requires the ability to lead students working with their peers around both academic and social aspects of their lives at SF State. The position will support the Dean of Undergraduate Education and Academic Planning in meeting grant guidelines and deadlines. Position Information Coordinate student peer mentor program including hiring, training, and overseeing daily tasks of peer mentors Work with Bay Area History course instructor to provide transfer transition support content Coordinate engagement events with Canada College students to encourage transfer to SF State Advising support for incoming transfer students, especially from the San Mateo District Grant coordination such as serving as main point of contact for the grant Minimum Qualifications The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 22, 2022
Sep 28, 2021
Part Time
Description: Working Title Project Lead, Eso Adelante Grant (Student Services Professional III) - ORSP/DUEAP San Francisco State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department ORSP/DUEAP Appointment Type Temporary: Position will end on or before 05/31/2022, permanent status cannot be earned in this position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base .75 FTE Work Schedule Please see work schedule. Anticipated Hiring Range $4,691.00 per month @ 1.0 FTE ($56,292.00 annually @ 1.0 FTE) $3,518.00 per month @ .75 FTE ($42,216.00 annually @ .75 FTE) Salary is commensurate with experience. Position Summary This position will assist in the implementation of our Eso Adelante grant with Canada College. The incumbent will hire and manage transfer peer mentors. The position will also assist with various aspects of the projects. The position will help advise transfer students from Canada College. This will include communicating the variety of transfer pathways clearly to the Canada College student body as well as relevant staff and faculty. This will include facilitating with Canada College partners and peer mentors on workshops focused on transfer. The coordinator will be expected to be the main line of communication between Canada College and SF State. Supervising peer mentors requires the ability to lead students working with their peers around both academic and social aspects of their lives at SF State. The position will support the Dean of Undergraduate Education and Academic Planning in meeting grant guidelines and deadlines. Position Information Coordinate student peer mentor program including hiring, training, and overseeing daily tasks of peer mentors Work with Bay Area History course instructor to provide transfer transition support content Coordinate engagement events with Canada College students to encourage transfer to SF State Advising support for incoming transfer students, especially from the San Mateo District Grant coordination such as serving as main point of contact for the grant Minimum Qualifications The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related. Preferred Qualifications Core Competencies - embody the following competencies: Bias toward collaboration and teamwork. Effective oral, written and nonverbal communication skills. Customer/Client Focus with an emphasis in problem solving and resolution. Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: August 22, 2022
City of Costa Mesa, CA
Costa Mesa, California, United States
Description UPDATED OCTOBER 7, 2021 Under general supervision of the Economic and Development Services Director or designee, this position provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding processes for subrecipients, including procurement, contracting, fiscal and programmatic reporting, and compliance responsibilities. This position will also have the opportunity to participate in other grant or revenue generating activities driven by City Council priorities related to affordable housing development. This position will be the primary lead for Federal CDBG, HOME, CalHOME funding, while also working with other City departmental staff in collaboration of programmatic and operational aspects of funded projects. CLASS CHARACTERISTICS: An incumbent in this one-position classification exercises a considerable degree of independence, judgment and discretion in preparing, coordinating and monitoring the effective operation of the administration of grant funds, primarily associated with the Consolidated Plan on behalf of the City. An incumbent must utilize highly-developed communication skills combined with a thorough knowledge of local, state and federal laws, codes and regulations related to grant administration. Work is reviewed through regular consultation for accuracy, quality, conformance with established standards and adherence to instructions. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until current positions are filled and may close without prior notice, therefore prompt application is encouraged. The first application review date is October 7, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application , do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. **UPDATED OCTOBER 7, 2021: A resume it NOT required.** Applications may be rejected if incomplete. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application materials review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists Director or designee to identify resource needs and to evaluate the effectiveness of housing programs and recommend improvements which are consistent with the City’s Community Development Objectives and goals as it pertains to affordable housing and community development grants and related funding opportunities Prepares HUD Consolidated Plan, annual action plan and CAPERs. Responsible for successful administration of the IDIS data reporting system. Monitors all CDBG, HOME and former Redevelopment Agency housing projects to ensure adherence to federal guidelines and/or affordability covenants. Coordinates grant administration with various divisions and departments of the City, and other governmental agencies including administration of State and County Housing and/or Homelessness related grants and programs, as applicable. Collects, organizes, and catalogues information regarding grant availability, grant requirements, funding cycles of grantors, program and activity accomplishments, and may work with other departments and external stakeholders to apply for eligible grant opportunities. Coordinates the submission of grant applications, tracking of application, and receipt of grants. Prepares grant monitoring reports for submission to grantee and/or other regulatory agencies; prepares environmental compliance documents, in accordance with the National Environmental Policy Act (NEPA), and work with City Attorney and other City departments to prepare grant agreements. Collaborates with staff, agency partners, and advisory committees to evaluate and prioritize City administered community development funding sources; monitors sub-recipient’s performance and compliance with terms and conditions of grant awards. Prepares staff reports and presents to advisory bodies and review authorities including, but not limited to, housing-related ad hoc committees, Planning Commission, and City Council. Participates in the annual budget preparation process; budgetary monitoring and control; prepare payments for financial processing and reimbursement reports to funder agencies. Assists the Department to periodically update policies and planning documents for the City’s housing grant programs, such as the Consolidated Plan, General Plan Housing Element, and local continuum of care planning efforts. Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature. Acts as a liaison with external auditors on the conduct of the “Single Audit” and preparation of the “Single Audit” report. Oversees monitoring, reporting, and compliance with Owner Participation Agreements and related documents for private development projects as well as financial assistance programs previously funded through the City’s former Redevelopment Agency. Tasks may include but are not limited to monitoring letters of credit, making necessary drawdowns, tracing expenditures, and ensuring Agency and developer/owner compliance with schedules and terms. Assists the Director or designee in the implementation, management, and expenditure of in-lieu fees collected under a City-administered inclusionary housing program. These efforts may include coordination with affordable housing partners, preparation of requests for proposals, and oversight of City agreements, consultants, and actions related to public-private partnerships resulting in the development of affordable housing projects. Provides formal or functional supervision to subordinate staff members as assigned. Perform other related work as required. Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Responsible professional experience equivalent to four years of relevant full-time experience in a public agency. Municipal experience and supervisory experience is highly desirable. LICENSE AND/OR CERTIFICATE: Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. REQUISITE KNOWLEDGE AND SKILL LEVELS: Considerable knowledge of the principles and practices of grant administration, grant accounting, budgeting, management, and supervision. Considerable knowledge of a variety of housing and community development programs including policies and regulations pertaining to the Housing and Urban Development (HUD) Consolidated Plan, HUD Integrated Disbursement and Information System (IDIS) system, HOME Investment Partnerships Act (HOME), Community Development Block Grant (CDBG) and CalHome. Knowledge of municipal operations, procedures, policies, laws, objectives and organization. Knowledge of research methods and techniques, statistical and work measurements, and standards development and implementation. Knowledge of computer software applications, such as Microsoft Suite applications, web-based grant management tools, and online surveys. Knowledge of grant funding related record keeping techniques and procedures; Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary; Knowledge of budget systems and procedures. Skill in making oral and written presentations to the City Council, Planning Commission, and various advisory groups. REQUISITE ABILITIES: Ability to interpret specific rules, laws and policies and apply them in a variety of procedural situations. Ability to prepare and submit grant proposals and respond to requests for proposal. Ability to conduct analytical studies and surveys and prepare analytical reports and evaluation of both policy and administrative matters. Ability to analyze situations accurately and adopt an effective course of action. Ability to perform responsible and difficult administrative work with accuracy, speed and initiative. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with department managers and supervisors, co-workers and the general public. Ability to organize and facilitate meetings with City staff, the public, City commissions/committees, and agency partners. Ability to organize workload to ensure responsibilities are carried out in a timely manner, within established deadlines. Supplemental Information PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS : Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view benefit information for all groups, Click Here New employees contribute the following amounts on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility: Effective July 8, 2018: 12% of their salary Employees receive the following health insurance flexible benefits contribution: Effective July 7, 2019: $1,400 monthly Effective June 2022: $1,500 monthly The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
Sep 24, 2021
Full Time
Description UPDATED OCTOBER 7, 2021 Under general supervision of the Economic and Development Services Director or designee, this position provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding processes for subrecipients, including procurement, contracting, fiscal and programmatic reporting, and compliance responsibilities. This position will also have the opportunity to participate in other grant or revenue generating activities driven by City Council priorities related to affordable housing development. This position will be the primary lead for Federal CDBG, HOME, CalHOME funding, while also working with other City departmental staff in collaboration of programmatic and operational aspects of funded projects. CLASS CHARACTERISTICS: An incumbent in this one-position classification exercises a considerable degree of independence, judgment and discretion in preparing, coordinating and monitoring the effective operation of the administration of grant funds, primarily associated with the Consolidated Plan on behalf of the City. An incumbent must utilize highly-developed communication skills combined with a thorough knowledge of local, state and federal laws, codes and regulations related to grant administration. Work is reviewed through regular consultation for accuracy, quality, conformance with established standards and adherence to instructions. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until current positions are filled and may close without prior notice, therefore prompt application is encouraged. The first application review date is October 7, 2021. Candidates are required to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application , do not include "see attached resume" in your responses, as they will not be accepted or reviewed in the application process. **UPDATED OCTOBER 7, 2021: A resume it NOT required.** Applications may be rejected if incomplete. Based upon the information presented, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to the following components: application materials review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. Essential Functions These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists Director or designee to identify resource needs and to evaluate the effectiveness of housing programs and recommend improvements which are consistent with the City’s Community Development Objectives and goals as it pertains to affordable housing and community development grants and related funding opportunities Prepares HUD Consolidated Plan, annual action plan and CAPERs. Responsible for successful administration of the IDIS data reporting system. Monitors all CDBG, HOME and former Redevelopment Agency housing projects to ensure adherence to federal guidelines and/or affordability covenants. Coordinates grant administration with various divisions and departments of the City, and other governmental agencies including administration of State and County Housing and/or Homelessness related grants and programs, as applicable. Collects, organizes, and catalogues information regarding grant availability, grant requirements, funding cycles of grantors, program and activity accomplishments, and may work with other departments and external stakeholders to apply for eligible grant opportunities. Coordinates the submission of grant applications, tracking of application, and receipt of grants. Prepares grant monitoring reports for submission to grantee and/or other regulatory agencies; prepares environmental compliance documents, in accordance with the National Environmental Policy Act (NEPA), and work with City Attorney and other City departments to prepare grant agreements. Collaborates with staff, agency partners, and advisory committees to evaluate and prioritize City administered community development funding sources; monitors sub-recipient’s performance and compliance with terms and conditions of grant awards. Prepares staff reports and presents to advisory bodies and review authorities including, but not limited to, housing-related ad hoc committees, Planning Commission, and City Council. Participates in the annual budget preparation process; budgetary monitoring and control; prepare payments for financial processing and reimbursement reports to funder agencies. Assists the Department to periodically update policies and planning documents for the City’s housing grant programs, such as the Consolidated Plan, General Plan Housing Element, and local continuum of care planning efforts. Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature. Acts as a liaison with external auditors on the conduct of the “Single Audit” and preparation of the “Single Audit” report. Oversees monitoring, reporting, and compliance with Owner Participation Agreements and related documents for private development projects as well as financial assistance programs previously funded through the City’s former Redevelopment Agency. Tasks may include but are not limited to monitoring letters of credit, making necessary drawdowns, tracing expenditures, and ensuring Agency and developer/owner compliance with schedules and terms. Assists the Director or designee in the implementation, management, and expenditure of in-lieu fees collected under a City-administered inclusionary housing program. These efforts may include coordination with affordable housing partners, preparation of requests for proposals, and oversight of City agreements, consultants, and actions related to public-private partnerships resulting in the development of affordable housing projects. Provides formal or functional supervision to subordinate staff members as assigned. Perform other related work as required. Qualification Guidelines A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Responsible professional experience equivalent to four years of relevant full-time experience in a public agency. Municipal experience and supervisory experience is highly desirable. LICENSE AND/OR CERTIFICATE: Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. REQUISITE KNOWLEDGE AND SKILL LEVELS: Considerable knowledge of the principles and practices of grant administration, grant accounting, budgeting, management, and supervision. Considerable knowledge of a variety of housing and community development programs including policies and regulations pertaining to the Housing and Urban Development (HUD) Consolidated Plan, HUD Integrated Disbursement and Information System (IDIS) system, HOME Investment Partnerships Act (HOME), Community Development Block Grant (CDBG) and CalHome. Knowledge of municipal operations, procedures, policies, laws, objectives and organization. Knowledge of research methods and techniques, statistical and work measurements, and standards development and implementation. Knowledge of computer software applications, such as Microsoft Suite applications, web-based grant management tools, and online surveys. Knowledge of grant funding related record keeping techniques and procedures; Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary; Knowledge of budget systems and procedures. Skill in making oral and written presentations to the City Council, Planning Commission, and various advisory groups. REQUISITE ABILITIES: Ability to interpret specific rules, laws and policies and apply them in a variety of procedural situations. Ability to prepare and submit grant proposals and respond to requests for proposal. Ability to conduct analytical studies and surveys and prepare analytical reports and evaluation of both policy and administrative matters. Ability to analyze situations accurately and adopt an effective course of action. Ability to perform responsible and difficult administrative work with accuracy, speed and initiative. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with department managers and supervisors, co-workers and the general public. Ability to organize and facilitate meetings with City staff, the public, City commissions/committees, and agency partners. Ability to organize workload to ensure responsibilities are carried out in a timely manner, within established deadlines. Supplemental Information PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS : Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. To view benefit information for all groups, Click Here New employees contribute the following amounts on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility: Effective July 8, 2018: 12% of their salary Employees receive the following health insurance flexible benefits contribution: Effective July 7, 2019: $1,400 monthly Effective June 2022: $1,500 monthly The City does not participate in the Social Security system; however, federal mandate requires new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program. Closing Date/Time: Continuous
PURPOSE OF POSITION
The Chief Financial Officer will plan, organize and direct the operations and services of the Finance Department, Grants Administration, and Purchasing, Contracts, Contract Compliance, and Material Management including: budget, finance, general accounting, fixed assets, payroll, project accounting, grants accounting, treasury, long-term planning and debt management.
TO APPLY: This is a continuous recruitment, interested applicants are encouraged to apply immediately at: https://metrolinktrains.com/about/careers/career-opportunities/
DISTINGUISHING CHARACTERISTICS
This job description is not part of a job series.
SUPERVISION EXERCISED AND RECEIVED
Receives general oversight from the CEO and Board of Directors
Responsible for managing and monitoring work performance of a division or department
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
Plan, organize and direct the activities of the finance department.
Oversee the management and coordination of all fiscal reporting activities for the organization including: comprehensive annual financial report; state controller’s report; organizational revenue/expense and balance sheet reports; reports to funding agencies; and development and monitoring of organizational and project, contract, and grant budgets.
Oversee the management of the accounts payable, accounts receivable, grants, and payroll activities of the organization to ensure that transactions are properly reviewed and approved, recorded and reported in a timely manner.
Develop and evaluate financial plans, reserve strategies and investment practices contributing to Authority resources. Forecast capital, facilities, and staff requirements, and identify monetary resources.
Monitor development and legislation related to assigned area of responsibility; evaluate impact on Authority operations.
Prepare the Authority’s multi-year operating budget and develop long-term financial plans and asset management practices to invest revenues and to control expenditures and reduce long-term debt.
Obtain financial information and prepare timely financial reporting, periodic and special reports as required by law or as requested by the CEO, Board of Directors, other departments, federal, state, and local funding agency.
Implement fiscal and accounting policies, procedures and processes to address internal controls.
Develop and maintain a pipeline of potential grants to ensure continued and consistent funding in accordance with fiscal year goals.
Monitor ongoing grant projects, review progress reports, and evaluate and report on grant effectiveness against original goals for finished projects
Engage internal stakeholders to understand their priorities and provide sourcing support that meets each department’s needs
Assess current processes, policies, tools, and systems to identify gaps and develop a roadmap to improve the procurement experience
Provide direction and oversee the development and maintenance of positive supplier relationships
Build a best-in-class Procurement organization that leverages the team’s capabilities, creates an environment that is motivating, provides opportunities for development, and maximizes the return on investment of the department
Collaborate with IT department to modernize the Finance, Grants, Contracts and Procurement, and Materials Management’s use of technology
Advise and support the CEO and the Board of Directors for Board Agenda items related to financial matters.
Forecast revenues, evaluate expenditures, and manage the work of staff in analyzing variances.
Negotiate and administer purchasing, lease, and financial agreements and contracts.
Monitor and evaluate staff to establish training needs within the department.
Support professional development and training opportunities for staff growth and satisfaction
Participate in various cross-functional teams to address overall organizational processes, strategies, and goals.
Collaborate with SCRRA managers and departments to accomplish objectives and expectations are met.
Promote a culture of collaboration, feedback, communication, and support to cultivate a positive work environment that celebrates success in our work and mission.
Perform other duties as assigned.
Sep 15, 2021
Full Time
PURPOSE OF POSITION
The Chief Financial Officer will plan, organize and direct the operations and services of the Finance Department, Grants Administration, and Purchasing, Contracts, Contract Compliance, and Material Management including: budget, finance, general accounting, fixed assets, payroll, project accounting, grants accounting, treasury, long-term planning and debt management.
TO APPLY: This is a continuous recruitment, interested applicants are encouraged to apply immediately at: https://metrolinktrains.com/about/careers/career-opportunities/
DISTINGUISHING CHARACTERISTICS
This job description is not part of a job series.
SUPERVISION EXERCISED AND RECEIVED
Receives general oversight from the CEO and Board of Directors
Responsible for managing and monitoring work performance of a division or department
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
Plan, organize and direct the activities of the finance department.
Oversee the management and coordination of all fiscal reporting activities for the organization including: comprehensive annual financial report; state controller’s report; organizational revenue/expense and balance sheet reports; reports to funding agencies; and development and monitoring of organizational and project, contract, and grant budgets.
Oversee the management of the accounts payable, accounts receivable, grants, and payroll activities of the organization to ensure that transactions are properly reviewed and approved, recorded and reported in a timely manner.
Develop and evaluate financial plans, reserve strategies and investment practices contributing to Authority resources. Forecast capital, facilities, and staff requirements, and identify monetary resources.
Monitor development and legislation related to assigned area of responsibility; evaluate impact on Authority operations.
Prepare the Authority’s multi-year operating budget and develop long-term financial plans and asset management practices to invest revenues and to control expenditures and reduce long-term debt.
Obtain financial information and prepare timely financial reporting, periodic and special reports as required by law or as requested by the CEO, Board of Directors, other departments, federal, state, and local funding agency.
Implement fiscal and accounting policies, procedures and processes to address internal controls.
Develop and maintain a pipeline of potential grants to ensure continued and consistent funding in accordance with fiscal year goals.
Monitor ongoing grant projects, review progress reports, and evaluate and report on grant effectiveness against original goals for finished projects
Engage internal stakeholders to understand their priorities and provide sourcing support that meets each department’s needs
Assess current processes, policies, tools, and systems to identify gaps and develop a roadmap to improve the procurement experience
Provide direction and oversee the development and maintenance of positive supplier relationships
Build a best-in-class Procurement organization that leverages the team’s capabilities, creates an environment that is motivating, provides opportunities for development, and maximizes the return on investment of the department
Collaborate with IT department to modernize the Finance, Grants, Contracts and Procurement, and Materials Management’s use of technology
Advise and support the CEO and the Board of Directors for Board Agenda items related to financial matters.
Forecast revenues, evaluate expenditures, and manage the work of staff in analyzing variances.
Negotiate and administer purchasing, lease, and financial agreements and contracts.
Monitor and evaluate staff to establish training needs within the department.
Support professional development and training opportunities for staff growth and satisfaction
Participate in various cross-functional teams to address overall organizational processes, strategies, and goals.
Collaborate with SCRRA managers and departments to accomplish objectives and expectations are met.
Promote a culture of collaboration, feedback, communication, and support to cultivate a positive work environment that celebrates success in our work and mission.
Perform other duties as assigned.
The Greater Milwaukee Foundation (GMF) is how Milwaukee works together. For over a century, we have helped generous people give back to the community. Together with donors and partners throughout the region, the Foundation invests in the potential of people and places, supports community-grown solutions and strives to end the systemic racism that holds our region back. Through the power of transformative philanthropy and social change, we are focused on shaping a future where everyone thrives – a Milwaukee for all .
You can make a difference, as we are seeking an Associate Director of Gift Planning ! The Associate Director of Gift Planning is responsible for managing an assigned portfolio of Foundation constituents. The incumbent stewards existing professional advisers (attorneys, accountants, financial advisers) in the Herbert J. Mueller Society, cultivates new professional advisers and oversees a portfolio of donors and prospects while maintaining strong relationships with Foundation staff, local community leaders and all stakeholders. This position also oversees the administration process of planned gifts and manages the Foundation’s legacy pipeline.
Key Responsibilities :
Serves as liaison to professional advisers with the ultimate goal of developing referrals and obtaining gifts.
Manages a portfolio of donors and prospects with a focus on establishing new funds and legacy promises, developing and executing on strategies to bring them closer to the Foundation’s mission with the goal of stewarding donors and increasing their investment.
Develops strategies to engage donors, prospects, advisers and volunteers of color to be implemented as part of the Foundation’s commitment to advancing racial equity and inclusion.
Oversees the Foundation’s Young Professional Adviser Council, which includes recruiting new members, providing relevant programming and coordinating periodic evaluations to ensure valuable content.
Works creatively with current and prospective clients and donors and their advisers to create charitable gifts that meet each donor’s financial, estate planning and charitable goals and aligned with the Foundation’s strategic priorities.
Works with Director of Gift Planning to help lead the activities of the Herbert J. Mueller Society, the Foundation’s recognition society for professional advisers.
Stays apprised of the latest developments in income, gift and estate taxes as they relate to charitable giving.
Delivers educational presentations and marketing materials to promote charitable giving and the benefits of partnering with the Foundation to staff, the Board, Legacy Society members, current and prospective donors, nonprofit organizations and professional advisers.
Represents the Foundation at adviser, Legacy, nonprofit, donor and prospect events.
Engages with estate planning councils and other adviser organizations to cultivate relationships with professional advisers and increase estate planning knowledge.
Serves as lead in the following aspects of the planned giving process, in consultation with the Director of Gift Planning: reviews all planned giving policies, practices and procedures to ensure legal compliance and internal efficiencies; secures fund documentation and/or written gift confirmations from new, current and planned gift donors; oversees the estate administration of planned gifts as they mature.
Obtains fund documentation and/or written gift confirmations from new, current and planned gift donors.
The Greater Milwaukee Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Sep 07, 2021
Full Time
The Greater Milwaukee Foundation (GMF) is how Milwaukee works together. For over a century, we have helped generous people give back to the community. Together with donors and partners throughout the region, the Foundation invests in the potential of people and places, supports community-grown solutions and strives to end the systemic racism that holds our region back. Through the power of transformative philanthropy and social change, we are focused on shaping a future where everyone thrives – a Milwaukee for all .
You can make a difference, as we are seeking an Associate Director of Gift Planning ! The Associate Director of Gift Planning is responsible for managing an assigned portfolio of Foundation constituents. The incumbent stewards existing professional advisers (attorneys, accountants, financial advisers) in the Herbert J. Mueller Society, cultivates new professional advisers and oversees a portfolio of donors and prospects while maintaining strong relationships with Foundation staff, local community leaders and all stakeholders. This position also oversees the administration process of planned gifts and manages the Foundation’s legacy pipeline.
Key Responsibilities :
Serves as liaison to professional advisers with the ultimate goal of developing referrals and obtaining gifts.
Manages a portfolio of donors and prospects with a focus on establishing new funds and legacy promises, developing and executing on strategies to bring them closer to the Foundation’s mission with the goal of stewarding donors and increasing their investment.
Develops strategies to engage donors, prospects, advisers and volunteers of color to be implemented as part of the Foundation’s commitment to advancing racial equity and inclusion.
Oversees the Foundation’s Young Professional Adviser Council, which includes recruiting new members, providing relevant programming and coordinating periodic evaluations to ensure valuable content.
Works creatively with current and prospective clients and donors and their advisers to create charitable gifts that meet each donor’s financial, estate planning and charitable goals and aligned with the Foundation’s strategic priorities.
Works with Director of Gift Planning to help lead the activities of the Herbert J. Mueller Society, the Foundation’s recognition society for professional advisers.
Stays apprised of the latest developments in income, gift and estate taxes as they relate to charitable giving.
Delivers educational presentations and marketing materials to promote charitable giving and the benefits of partnering with the Foundation to staff, the Board, Legacy Society members, current and prospective donors, nonprofit organizations and professional advisers.
Represents the Foundation at adviser, Legacy, nonprofit, donor and prospect events.
Engages with estate planning councils and other adviser organizations to cultivate relationships with professional advisers and increase estate planning knowledge.
Serves as lead in the following aspects of the planned giving process, in consultation with the Director of Gift Planning: reviews all planned giving policies, practices and procedures to ensure legal compliance and internal efficiencies; secures fund documentation and/or written gift confirmations from new, current and planned gift donors; oversees the estate administration of planned gifts as they mature.
Obtains fund documentation and/or written gift confirmations from new, current and planned gift donors.
The Greater Milwaukee Foundation is an equal opportunity employer and encourages people of diverse backgrounds to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
