Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: March 30, 2024
Dec 02, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,858.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Closing Date/Time: March 30, 2024
Job Summary Mohave County Community Services Department is currently recruiting for a Grants Coordination Specialist in the Housing and Community Revitalization division. *This is a Grant Funded Position* Performs professional advanced level work involved in grants/contract administration and implementation of grant funded activities including the management of Mohave County's Owner-Occupied Housing Rehabilitation (O.O.H.R.) program and other special projects for the Mohave County Community Services Department Housing Division. REPORTS TO: Division Manager or Department Director SUPERVISION EXERCISED Supervise Housing Rehabilitation Inspector. Work is performed under the general direction of the Division Manager or Department Director. Work is performed with considerable latitude for discretion and judgment in the administration of housing and community revitalization grants, program budgets, program goals and objectives and in supervising and evaluating personnel. The employee is expected to seek new partnerships and grants, evaluate program performance, and develop new policies and procedures as directed or required due to changes in grant regulations and funding. Essential Job Functions Manages the Owner-Occupied Housing Rehabilitation, Neighborhood Stabilization Program, and Weatherization Program(s) for Mohave County and partner cities. Supervises, trains, and evaluates the Rehabilitation Services Inspector. Review and process applications for Housing Rehabilitation assistance. Maintain client wait list and conduct eligibility interviews as needed. Monitor Rehab projects in adherence with grant funded contract completion schedules. Create/processes Promissory notes, Liens, and Lien Releases for assisted properties. Coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; responding to requests for information or services; performing related administrative, planning and research activities; preparing correspondence, reports, statistical information, and budget materials; and develops, and assists in the development of, policies, and procedures and training. Develops bid documents, contract documents and intergovernmental agreements and implements and monitors the compliance of the provisions per State, Federal and county regulations. Processes Neighborhood Stabilization Program (NSP) payments, create payment receipts, and enter NSP data into the Disaster Recovery Grants Reporting (DRGR) system database. Assist Housing Rehab Inspector with performing Pre and Post Energy Audits in conjunction with Weatherization Guidelines. Performs Housing Quality Standards (HQS) and Quality Assurance (Q.A.) inspections for Mohave County Housing Authority. Review and approve or denies contractors requests for payments and change order requests submitted by the Housing Rehab Inspector. Assist with inspecting construction and rehabilitation projects for compliance with workmanship standards, codes, property rehabilitation standards, contracts conditions, and progress payments disbursements. Assist with inspection residential and/or commercial structures to determine rehabilitative work required to correct property rehabilitation standards, ADA accessibility, and/or construction code deficiencies. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Monitors grant activities to ensure compliance with all federal and state laws, proper use and distribution of funds, accurate reporting, and timely submission of required reports and documentation. Seeks new sources of funding and partnerships, evaluates program performance, and develops new program policies and procedures. Researches, composes, and submits grant proposals. Develops grant proposals and applications for funding, consideration and submits proposals/applications to various state and federal agencies. Monitors and provides quality assurance reviews for information in databases and systems associated with housing and community revitalization grants. Researches, prepares, gathers, organizes data, and interprets research studies, technical reports, statistics, Census information and data for the preparation of community plans, state and federal grants, housing plans and Community Development Block Grant (CDBG)/HOME Investment Partnership Projects for Mohave County. Reviews community documents and CDBG proposals from community organizations for adherence to contract and grant guidelines, rules, and regulations. Prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Responds to local citizen inquiries regarding the availability of state and federal funds and programs for community programs and infrastructure projects. Negotiates and administers contracts with government entities, nonprofit organizations, and contractors. Develops and prepares of policies and procedures for the administration of grants, contracts, programs, and projects. Assists in the development and maintenance of grant budgets and coordinates contract management, grants administration and financial accounting information with staff and outside agencies. Prepares reporting and recordkeeping requirements as part of grant and contract administration and implementation. Evaluates environmental information, completes environmental assessments and creates environmental impacts reports for programs and projects as required by State, Federal and local regulations. Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Prepares, conducts, and coordinates annual public hearings with community-based organizations, agencies, improvements districts and other organizations to develop community needs, housing programs and infrastructure projects for the Housing and Community Development Programs. Assists in the preparation of annual fiscal budgets for the grant’s programs administered by the department. Prepares monthly, quarterly, and annual performance and financial reports for submission to funding agencies. Attends workshops, program and project training provided by Federal and State agencies. Provides research, guidance, technical assistance and training to program recipients, county department and others. Develops and designs procedures, reports, and forms to enable compliance. Conducts inquiries with funding sources to obtain detailed information on available funds application processes, eligibility and technical requirements, and proposal deadlines. Performs related work as required. Performs special assignments as requested. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor's Degree with coursework in Business Administration, Grants Administration, Public Administration, Social Services, or a closely related area. Three (3) years of progressively responsible administrative work, preferably in Housing or Community Development, two (2) years of which were involved in the developing and/or administering of grants and contracts or special projects. OR an equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge: Maintenance and administration of grants, contracts, and budgets. Administration of owner-occupied housing rehabilitation and weatherization programs Community resources and programs. Grant and contract development and writing. Local, state, and federal governmental structures and intergovernmental agreements. Laws, rules, and regulations affecting grants and contracts. Local, state, and federal procurement rules and regulations. Community structures and make-ups. Working with community groups in public hearing settings. Project management. Community planning process and procedures. Computer applications and software programs. Modern office practices and procedures. Department policies, rules, and procedures. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Operating a variety of office equipment to include: computer keyboard, calculators, fax transmittal, and copiers. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Administer owner occupied housing rehabilitation and weatherization programs. Confidently speak clearly in front of others and effectively engage with an audience. Find and develop new funding resources and partnerships with local governments, non-profits, and for-profit entities. Develop special projects guidelines, policies, and procedures. Monitor intergovernmental agreements. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Write grants and special projects. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts, and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
Dec 01, 2023
Full Time
Job Summary Mohave County Community Services Department is currently recruiting for a Grants Coordination Specialist in the Housing and Community Revitalization division. *This is a Grant Funded Position* Performs professional advanced level work involved in grants/contract administration and implementation of grant funded activities including the management of Mohave County's Owner-Occupied Housing Rehabilitation (O.O.H.R.) program and other special projects for the Mohave County Community Services Department Housing Division. REPORTS TO: Division Manager or Department Director SUPERVISION EXERCISED Supervise Housing Rehabilitation Inspector. Work is performed under the general direction of the Division Manager or Department Director. Work is performed with considerable latitude for discretion and judgment in the administration of housing and community revitalization grants, program budgets, program goals and objectives and in supervising and evaluating personnel. The employee is expected to seek new partnerships and grants, evaluate program performance, and develop new policies and procedures as directed or required due to changes in grant regulations and funding. Essential Job Functions Manages the Owner-Occupied Housing Rehabilitation, Neighborhood Stabilization Program, and Weatherization Program(s) for Mohave County and partner cities. Supervises, trains, and evaluates the Rehabilitation Services Inspector. Review and process applications for Housing Rehabilitation assistance. Maintain client wait list and conduct eligibility interviews as needed. Monitor Rehab projects in adherence with grant funded contract completion schedules. Create/processes Promissory notes, Liens, and Lien Releases for assisted properties. Coordinates and performs a variety of administrative staff work such as: scheduling; maintaining records; responding to requests for information or services; performing related administrative, planning and research activities; preparing correspondence, reports, statistical information, and budget materials; and develops, and assists in the development of, policies, and procedures and training. Develops bid documents, contract documents and intergovernmental agreements and implements and monitors the compliance of the provisions per State, Federal and county regulations. Processes Neighborhood Stabilization Program (NSP) payments, create payment receipts, and enter NSP data into the Disaster Recovery Grants Reporting (DRGR) system database. Assist Housing Rehab Inspector with performing Pre and Post Energy Audits in conjunction with Weatherization Guidelines. Performs Housing Quality Standards (HQS) and Quality Assurance (Q.A.) inspections for Mohave County Housing Authority. Review and approve or denies contractors requests for payments and change order requests submitted by the Housing Rehab Inspector. Assist with inspecting construction and rehabilitation projects for compliance with workmanship standards, codes, property rehabilitation standards, contracts conditions, and progress payments disbursements. Assist with inspection residential and/or commercial structures to determine rehabilitative work required to correct property rehabilitation standards, ADA accessibility, and/or construction code deficiencies. Assists in the development and preparation of procedures for the administration of grants, contracts, and special projects for local, state and federal funding. Monitors grant activities to ensure compliance with all federal and state laws, proper use and distribution of funds, accurate reporting, and timely submission of required reports and documentation. Seeks new sources of funding and partnerships, evaluates program performance, and develops new program policies and procedures. Researches, composes, and submits grant proposals. Develops grant proposals and applications for funding, consideration and submits proposals/applications to various state and federal agencies. Monitors and provides quality assurance reviews for information in databases and systems associated with housing and community revitalization grants. Researches, prepares, gathers, organizes data, and interprets research studies, technical reports, statistics, Census information and data for the preparation of community plans, state and federal grants, housing plans and Community Development Block Grant (CDBG)/HOME Investment Partnership Projects for Mohave County. Reviews community documents and CDBG proposals from community organizations for adherence to contract and grant guidelines, rules, and regulations. Prepares documents, recommendations, and reports of department programs for presentation to the Board of Supervisors. Responds to local citizen inquiries regarding the availability of state and federal funds and programs for community programs and infrastructure projects. Negotiates and administers contracts with government entities, nonprofit organizations, and contractors. Develops and prepares of policies and procedures for the administration of grants, contracts, programs, and projects. Assists in the development and maintenance of grant budgets and coordinates contract management, grants administration and financial accounting information with staff and outside agencies. Prepares reporting and recordkeeping requirements as part of grant and contract administration and implementation. Evaluates environmental information, completes environmental assessments and creates environmental impacts reports for programs and projects as required by State, Federal and local regulations. Assists in the review and revision of program policies to ensure compliance with federal and state requirement and insure the effective administration of the department's contracts, grants, programs, and projects. Prepares, conducts, and coordinates annual public hearings with community-based organizations, agencies, improvements districts and other organizations to develop community needs, housing programs and infrastructure projects for the Housing and Community Development Programs. Assists in the preparation of annual fiscal budgets for the grant’s programs administered by the department. Prepares monthly, quarterly, and annual performance and financial reports for submission to funding agencies. Attends workshops, program and project training provided by Federal and State agencies. Provides research, guidance, technical assistance and training to program recipients, county department and others. Develops and designs procedures, reports, and forms to enable compliance. Conducts inquiries with funding sources to obtain detailed information on available funds application processes, eligibility and technical requirements, and proposal deadlines. Performs related work as required. Performs special assignments as requested. SECONDARY JOB FUNCTIONS Performs related work as required. Performs special assignments as requested. Exercise regular and predictable attendance and punctuality in accordance with Mohave County Personnel Policies and Procedures. Minimum Qualifications Bachelor's Degree with coursework in Business Administration, Grants Administration, Public Administration, Social Services, or a closely related area. Three (3) years of progressively responsible administrative work, preferably in Housing or Community Development, two (2) years of which were involved in the developing and/or administering of grants and contracts or special projects. OR an equivalent combination of experience, education and training which provides the desired knowledge, skills and abilities may be considered in meeting the minimum qualifications. SPECIAL JOB REQUIREMENT Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position. Must provide acceptable driving history at no cost to the County. Knowledge, Skills & Abilities Knowledge: Maintenance and administration of grants, contracts, and budgets. Administration of owner-occupied housing rehabilitation and weatherization programs Community resources and programs. Grant and contract development and writing. Local, state, and federal governmental structures and intergovernmental agreements. Laws, rules, and regulations affecting grants and contracts. Local, state, and federal procurement rules and regulations. Community structures and make-ups. Working with community groups in public hearing settings. Project management. Community planning process and procedures. Computer applications and software programs. Modern office practices and procedures. Department policies, rules, and procedures. Mohave County Personnel Policies and Procedures, and Department Regulations. Skill in: Operating a variety of office equipment to include: computer keyboard, calculators, fax transmittal, and copiers. Communicating and maintaining professionalism with the public, co-workers, and work contacts. Ability to: Administer and monitor grants, contracts, and financial reporting. Administer owner occupied housing rehabilitation and weatherization programs. Confidently speak clearly in front of others and effectively engage with an audience. Find and develop new funding resources and partnerships with local governments, non-profits, and for-profit entities. Develop special projects guidelines, policies, and procedures. Monitor intergovernmental agreements. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Write grants and special projects. Understand, interpret, and apply pertinent federal and state laws and regulations and departmental rules and procedures to the administration, coordination and performance of activities associated with the administration of grants, contracts, and special projects. Analyze and evaluate data collected to develop and prepare concise, orderly recommendations and reports in a timely manner. Make decisions in accordance with established policies and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform the essential functions of the job specifications with or without a reasonable accommodation. Comply with Mohave County Personnel Policies and Procedures, and Department Regulations. EMPLOYEE BENEFITS: Medical Mohave County provides two options for Self Insured Medical Plan, paid by Employee & Employer, to regular employees (employees who work at least 30 hours per week). Both plan options utilize the Blue Cross Blue Shield of Arizona for in Arizona coverage, plus the Aetna Choice POS II network for out of Arizona coverage; when you need medical care, select a provider from the directory and verify the provider's current status as a network provider. The medical plans include pharmacy benefits. Summary Plan Description PLAN 1: Exclusive Provider Organization (EPO) Plan Deductible $1,000 per person deductible. Calendar Year Out of Pocket Maximum per Single Coverage is $6,300 and $12,700 for Family Coverage. PLAN 2: High Deductible Health Plan (HDHP) $3,000 maximum Out of Pocket for Single Coverage and $6000 maximum Out of Pocket maximum for Family Out of Pocket Maximum includes medical Deductible, medical Copays, Prescription Drug Deductible and Copays. TELADOC Teladoc is a healthcare option available 24 hours per day, 7 days per week, and 365 days per year for non-emergent medical conditions. Flexible Spending Accounts (FSA) This voluntary benefit is available to all regular employees working at least 30 hours per week. This pre-tax option will reduce taxable income. Health care reimbursement account: up to $2,850 per year Dependent daycare reimbursement account: up to $5,000 per year Health Savings Account (HSA) This voluntary benefit is available to all qualified employees who are on the High Deductible Health Plan. This pre-tax option will reduce taxable income. You may elect to contribute up to the full 2023 annual limit: $3,850 max employee contribution for Single coverage $7,750 max employee contribution for Family coverage. Dental Dental insurance is available to regular employees working at least 30 hours per week through Ameritas . High Option: $2,000 maximum annual benefit.High Option includes orthodontia benefit with lifetime maximum of $1,500. Low Option: $2,000 maximum annual benefit. Vision Vision insurance is available to regular employees working at least 30 hours per week through Ameritas. Ameritas offers access to a broad network of independent providers as well as access to out-of-network providers with two plan options available. Plan 1: EyeMed ViewPointe or Plan 2: VSP Focus. Short Term Disability Coverage is through Ochs, Inc. - Madison National Short-Term Disability (STD) is insurance that replaces some of your income if an injury or illness prevents you from working. Provided by Mohave County. Life Insurance Coverage is through Ochs, Inc. - Minnesota Life Basic Life Insurance / Accidental Death & Dismemberment of $50,000 Provided by Mohave County to regular employees working at least 30 hours per week Optional / Voluntary Benefits Payroll deductions are available for the following Optional / Voluntary Benefits: Supplemental Life Insurance is available through Ochs, Inc.- Minnesota Life Insurance Company for employees, spouse and dependent children. Tax Deferred Compensation Plan 457: this option is voluntary and available to all employees through ICMA-RC or Nationwide. Identity Theft Protection is available through IdentityForce, Sontiq for employees and eligible dependents Retirement Systems / Long-Term Disability Mohave County is a MANDATORY participating agency in these classification-based retirement systems: (ASRS) Arizona State Retirement System: Eligible employees working at least 20 hours per week for 20 weeks or more. MANDATORY contribution rate as of 07/01/2023 is 12.29% beginning on your first paycheck and is employer matched. (CORP) Correction Officers Retirement Plan: Employees in Adult Detention positions with the Sheriff's Office. Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (AOC-CORP) Administration of Courts - Correction Officers Retirement Plan: Juvenile Detention and Adult Probation (Superior Court). Contributions begin 90 days after first day of employment. Election rates of contribution are between 5% - 40%; default rate of 7%. (PSPRS) Public Safety Retirement System: Employees in certain positions with the Sheriff's Office. Defined Benefit Tier 3 contribution amount is 9.94%. Contributions begin 90 days after first day of employment. Additional Benefits The following additional benefits are available to all regular employees: 11 Paid Holidays Payroll direct deposit Paid Time Off - vacation/sick time Pre-tax deduction plan Up to 80% of medical premiums paid by Mohave County Bereavement Leave These materials were created to help you understand the benefits available to you. This is not a Summary Plan Description and is not intended to replace the benefit summaries or schedule of benefits contained within the Plan. If any provision of these materials is inconsistent with the language of the Plan, the language of the Plan will govern .
Requirements MOS Code: None Education and Experience : A Bachelor's degree or higher in business or public administration, English, social/behavioral science, or related field. Licenses and Certificates : Some positions may require Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, research, develop and implement grant projects in area of assignment. Typical Duties Conduct research and provide technical assistance and documentation on grant planning. Involves: Research grant opportunities and other funding sources available utilizing the Internet, grant foundation publications and contacts. Write grants in collaboration with other non-profit agencies and governmental entities. Work with citizens to apply for grants, develop grassroots community organizations and provide staff support as required. Prepare statistical information. Develop comprehensive documents for reporting on grant funding activities, including assisting in the preparation of reports to federal agencies and long-term planning documents. Consult with others in department or within the City to determine applicability of grant. Coordinate information between departments and agencies regarding grant information and status. Plan and conduct preparation and distribution of grant funds. Involves: Develop request for proposals. Provide technical assistance to prospective applicants, including general grant writing training. Receive applications, make recommendations for improvement, determine eligibility and conduct staff reviews to make recommendations to oversight committees. Assist committees including schedule meetings, prepare agendas and provide staff support. Prepare grant proposals and assist in program or project monitoring. Involves: Review and research application materials to obtain pertinent information. Develop grant proposal. Establish objectives for grant. Develop plans to implement grant or funding programs, activities or services. Communicate program requirements and procedures necessary to obtain and/or retain funding. Prepare or assist in preparation of grant reporting requirements. Direct and monitor grant program activities and evaluate results. Attend funded projects to evaluate objectives. Ensure deadlines are met in providing information to obtain funding. Track disbursements of grant funds. Coordinate, project and contract implementation, monitor budgets, conduct formal land acquisition proceedings, analyze budgets, change orders or scope changes. Review construction plans and estimates for compliance with project scope, contracts and regulations. General Information For complete job description, click here. Test information: An evaluation of education and experience will be conducted on qualified applicants. Note: Current opening is at the Police Department. However, this eligible list could be used to fill positions located in other City departments. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. BENEFITS LIFE AND HEALTH INSURANCE Every regular, full-time employee who is paid by the City, shall be entitled to receive group life, accidental death and dismemberment insurance, health insurance coverage as provided by the City. Employees shall be eligible for enrollment during the City's designated enrollment period. (Amended 08/28/07) Employees shall have the option of membership in a qualified health maintenance organization (HMO) as an alternative to health insurance coverage. Should an employee opt for HMO membership, the City shall contribute to the HMO an amount equal to the health insurance premium the City would have otherwise been obligated to pay on the employee's health insurance coverage. Any difference between the amount the City contributes and the cost of HMO membership shall be deducted from the employee's paycheck and forwarded to the HMO. ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission. ACCIDENT WITH PAY LEAVE The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease. PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability. B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave. C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability. LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1.First day of January (New Year's Day) 2.Third Monday in January (Martin Luther King Holiday) 3. Thirty-first day in March(Cesar Chavez Day) 4.Last Monday in May (Memorial Day) 5. June 19 (Juneteenth) 6.Fourth day of July (Independence Day) 7.First Monday in September (Labor Day) 8. Eleventh Day in November (Veteran's Day) 9.Fourth Thursday in November (Thanksgiving Day) 10. The Friday following the fourth Thursdayin November (Day after Thanksgiving) 11.Twenty-fifth Day in December (Christmas Day) 12.Employee's Birthday In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday. Closing Date/Time: 12/5/2023 11:59 PM Mountain
Dec 01, 2023
Full Time
Requirements MOS Code: None Education and Experience : A Bachelor's degree or higher in business or public administration, English, social/behavioral science, or related field. Licenses and Certificates : Some positions may require Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general supervision, research, develop and implement grant projects in area of assignment. Typical Duties Conduct research and provide technical assistance and documentation on grant planning. Involves: Research grant opportunities and other funding sources available utilizing the Internet, grant foundation publications and contacts. Write grants in collaboration with other non-profit agencies and governmental entities. Work with citizens to apply for grants, develop grassroots community organizations and provide staff support as required. Prepare statistical information. Develop comprehensive documents for reporting on grant funding activities, including assisting in the preparation of reports to federal agencies and long-term planning documents. Consult with others in department or within the City to determine applicability of grant. Coordinate information between departments and agencies regarding grant information and status. Plan and conduct preparation and distribution of grant funds. Involves: Develop request for proposals. Provide technical assistance to prospective applicants, including general grant writing training. Receive applications, make recommendations for improvement, determine eligibility and conduct staff reviews to make recommendations to oversight committees. Assist committees including schedule meetings, prepare agendas and provide staff support. Prepare grant proposals and assist in program or project monitoring. Involves: Review and research application materials to obtain pertinent information. Develop grant proposal. Establish objectives for grant. Develop plans to implement grant or funding programs, activities or services. Communicate program requirements and procedures necessary to obtain and/or retain funding. Prepare or assist in preparation of grant reporting requirements. Direct and monitor grant program activities and evaluate results. Attend funded projects to evaluate objectives. Ensure deadlines are met in providing information to obtain funding. Track disbursements of grant funds. Coordinate, project and contract implementation, monitor budgets, conduct formal land acquisition proceedings, analyze budgets, change orders or scope changes. Review construction plans and estimates for compliance with project scope, contracts and regulations. General Information For complete job description, click here. Test information: An evaluation of education and experience will be conducted on qualified applicants. Note: Current opening is at the Police Department. However, this eligible list could be used to fill positions located in other City departments. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. BENEFITS LIFE AND HEALTH INSURANCE Every regular, full-time employee who is paid by the City, shall be entitled to receive group life, accidental death and dismemberment insurance, health insurance coverage as provided by the City. Employees shall be eligible for enrollment during the City's designated enrollment period. (Amended 08/28/07) Employees shall have the option of membership in a qualified health maintenance organization (HMO) as an alternative to health insurance coverage. Should an employee opt for HMO membership, the City shall contribute to the HMO an amount equal to the health insurance premium the City would have otherwise been obligated to pay on the employee's health insurance coverage. Any difference between the amount the City contributes and the cost of HMO membership shall be deducted from the employee's paycheck and forwarded to the HMO. ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 - 5 years of service (12 days): 40 hour per week employees - 3.70 hours per biweekly pay period For >5 to 15 years of service (17 days): 40 hour per week employees - 5.24 hours per biweekly pay period For >15 or more years of service (20 days): 40 hour per week employees - 6.16 hours per biweekly pay period SICK LEAVE WITH PAY Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission. ACCIDENT WITH PAY LEAVE The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease. PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability. B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave. C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability. LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1.First day of January (New Year's Day) 2.Third Monday in January (Martin Luther King Holiday) 3. Thirty-first day in March(Cesar Chavez Day) 4.Last Monday in May (Memorial Day) 5. June 19 (Juneteenth) 6.Fourth day of July (Independence Day) 7.First Monday in September (Labor Day) 8. Eleventh Day in November (Veteran's Day) 9.Fourth Thursday in November (Thanksgiving Day) 10. The Friday following the fourth Thursdayin November (Day after Thanksgiving) 11.Twenty-fifth Day in December (Christmas Day) 12.Employee's Birthday In addition to the above days, the following days are also declared to be legal holidays:1. Any day designated as a holiday by City Council.2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday.3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday. Closing Date/Time: 12/5/2023 11:59 PM Mountain
Requirements MOS Code: None Education and Experience : A Bachelor's degree or higher in business or public administration, or related field, and a minimum of three (3) years of grant or project administration experience, including one (1) year supervisory experience; or a minimum of seven (7) years of grant or project administration experience, including one (1) year of supervisory experience. Licenses and Certificates : Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general direction, manage specified grant-funded projects and plan and coordinate the activities and functions of projects. Typical Duties Utilizing a best practice project management approach, manage, plan and coordinate activities and functions of assigned project. Involves: Work with City representatives and stakeholders to identify project plan and objectives. Facilitate the advancement of projects through various phases of implementation; prepare and deliver status reports. Set project priorities and completion timelines. Evaluate project to make certain project results meet the intended goal. Keep stakeholders informed of project progress. Recommend changes to project plan and grant applications in response to unforeseen risks, difficulties and needs assessment. Working with project partners, develop project budgets. Monitor budgets and budget allocations. Analyze cost estimates and compare to original budget. Facilitate the grant application process by identifying grant funding opportunities, preparing and reviewing grant applications to ensure compliance with applicable policies and tracking application renewal dates. Plan and oversee project grants, as assigned. Involves: Work to develop and document goals and objectives. Provide administrative support to in planning and managing the acquisition, deployment and installation of grant assets, including physical property, hardware, software and broadband technology. Assist in providing support and coordination for assigned grant-funded staff to accomplish grant goals and objectives. Ensure compliance with all regulatory and grant requirements. Coordinate activities and review project plans. Monitor and work with project partners to ensure compliance with grant requirements: Involves: Ensure that all persons associated with the program are trained and aware of and comply with grant requirements to include timelines, special conditions and guidelines. Serve as the focal point for grant compliance activities. Schedule, organize and conduct grant planning activities. Develop, maintain and revise policies and procedures for all phases of grant management. Coordinate the setting of grant priorities and policies by city management and partner agencies. Monitor expenditure of funds in accordance with project budget, and ensure compliance with local, state and federal rules and regulations. Oversee and participate in the preparation of performance, financial and evaluation reports. Research program regulations and consult with appropriate officials to make proper policy interpretations. May direct activities of employees in order to maintain necessary accounting records, cash flow, cost accounting information, and preparation of financial statements for grant funds received by the department. Prepare for annual audit and conduct post-audit reporting. Involves: Prepare complex comprehensive documents on grant and program activities, special reports and recommendations. Schedule and attend grant partner meetings, and attend grant-related professional meetings and other gatherings as needed. Some positions may partake in a grant-funded project that is technological in nature. Involves: Develop technological strategic goals and objectives. Assist in identifying and coordinating training and development needs for staff in accordance with grant requirements. Supervise assigned employees. Involves: Assign, schedule, guide and monitor work. Appraise employee performance and review appraisals by subordinate supervisors. Provide for staff training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially. General Information For complete job specification, click here . Note: This is an unclassified contract position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 12/5/2023 11:59 PM Mountain
Dec 01, 2023
Full Time
Requirements MOS Code: None Education and Experience : A Bachelor's degree or higher in business or public administration, or related field, and a minimum of three (3) years of grant or project administration experience, including one (1) year supervisory experience; or a minimum of seven (7) years of grant or project administration experience, including one (1) year of supervisory experience. Licenses and Certificates : Texas Class "C" Driver's License or equivalent from another state. General Purpose Under general direction, manage specified grant-funded projects and plan and coordinate the activities and functions of projects. Typical Duties Utilizing a best practice project management approach, manage, plan and coordinate activities and functions of assigned project. Involves: Work with City representatives and stakeholders to identify project plan and objectives. Facilitate the advancement of projects through various phases of implementation; prepare and deliver status reports. Set project priorities and completion timelines. Evaluate project to make certain project results meet the intended goal. Keep stakeholders informed of project progress. Recommend changes to project plan and grant applications in response to unforeseen risks, difficulties and needs assessment. Working with project partners, develop project budgets. Monitor budgets and budget allocations. Analyze cost estimates and compare to original budget. Facilitate the grant application process by identifying grant funding opportunities, preparing and reviewing grant applications to ensure compliance with applicable policies and tracking application renewal dates. Plan and oversee project grants, as assigned. Involves: Work to develop and document goals and objectives. Provide administrative support to in planning and managing the acquisition, deployment and installation of grant assets, including physical property, hardware, software and broadband technology. Assist in providing support and coordination for assigned grant-funded staff to accomplish grant goals and objectives. Ensure compliance with all regulatory and grant requirements. Coordinate activities and review project plans. Monitor and work with project partners to ensure compliance with grant requirements: Involves: Ensure that all persons associated with the program are trained and aware of and comply with grant requirements to include timelines, special conditions and guidelines. Serve as the focal point for grant compliance activities. Schedule, organize and conduct grant planning activities. Develop, maintain and revise policies and procedures for all phases of grant management. Coordinate the setting of grant priorities and policies by city management and partner agencies. Monitor expenditure of funds in accordance with project budget, and ensure compliance with local, state and federal rules and regulations. Oversee and participate in the preparation of performance, financial and evaluation reports. Research program regulations and consult with appropriate officials to make proper policy interpretations. May direct activities of employees in order to maintain necessary accounting records, cash flow, cost accounting information, and preparation of financial statements for grant funds received by the department. Prepare for annual audit and conduct post-audit reporting. Involves: Prepare complex comprehensive documents on grant and program activities, special reports and recommendations. Schedule and attend grant partner meetings, and attend grant-related professional meetings and other gatherings as needed. Some positions may partake in a grant-funded project that is technological in nature. Involves: Develop technological strategic goals and objectives. Assist in identifying and coordinating training and development needs for staff in accordance with grant requirements. Supervise assigned employees. Involves: Assign, schedule, guide and monitor work. Appraise employee performance and review appraisals by subordinate supervisors. Provide for staff training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially. General Information For complete job specification, click here . Note: This is an unclassified contract position. Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department. Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received. A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete. To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position. Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position. Determined by agreement Closing Date/Time: 12/5/2023 11:59 PM Mountain
Department of Transportation (Caltrans) - Planning & Modal Program Management (PM²) Division
Sacramento County, California, United States
Job Description and Duties Under the direction of the Chief, Office of Regional and Community Planning, the incumbent is responsible for developing, managing, and implementing the Sustainable Transportation Planning Grant Program while ensuring the grant program meets the intent of the program objectives and federal and state funding requirements. The incumbent is responsible developing the STPG Guide and Application, application evaluation process, and monitoring and reporting for grant awards and deliverables. The incumbent provides technical assistance to the Departments Headquarters units, Districts, and external partners agencies. The incumbent performs difficult and complex planning and research assignments, working independently, as a leader and a team member. The incumbent works in a cooperative, integrated and on-going manner with internal and external stakeholders; and identifies and develops policy opportunities to maintain high visibility and credibility for Regional Planning efforts. Eligibility for hire may be determined by your score on the Senior Transportation Planner Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Senior Transportation Planner Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=8TR49 This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. PARF# 74-4-117 / JC-401748 You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR TRANSPORTATION PLANNER Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-401748 Position #(s): 900-074-4724-XXX Working Title: Chief, Grants Management Branch Classification: SENIOR TRANSPORTATION PLANNER $7,563.00 - $9,398.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Statement of Qualifications (SOQ) is required. The Statement of Qualifications (SOQ) is a narrative discussion of how your education, experience, skills, and training meet the minimum and desirable qualifications for the position. It also serves as documentation of your ability to present information clearly and concisely in writing. Your Statement should be typed, Arial 12pt. font and no more than two pages in length. Your Statement of Qualifications must address the following: Please share your education, background, and work experience and how it relates to the duties of this position. Describe your communication style and how you use it to work on a team and to build relationships. Describe your time management process and provide examples of how you keep yourself organized to meet competing deadlines. Describe the value you would add to the team while working in this position. Resumes, cover letters and other documents do not replace the SOQ. Applicants who fail to submit the required SOQ as outlined, will be disqualified from the selection process. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/1/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Other - If you are basing your eligibility on education, provide your transcripts. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers. If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File). Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Bryan A Dominguez (279) 234-2532 Bryan.Dominguez@dot.ca.gov Hiring Unit Contact: Rachel Wesson (279) 789-2019 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-401748), PARF# 74-4-117 and title of the position (Senior Transportation Planner) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/1/2023
Nov 28, 2023
Full Time
Job Description and Duties Under the direction of the Chief, Office of Regional and Community Planning, the incumbent is responsible for developing, managing, and implementing the Sustainable Transportation Planning Grant Program while ensuring the grant program meets the intent of the program objectives and federal and state funding requirements. The incumbent is responsible developing the STPG Guide and Application, application evaluation process, and monitoring and reporting for grant awards and deliverables. The incumbent provides technical assistance to the Departments Headquarters units, Districts, and external partners agencies. The incumbent performs difficult and complex planning and research assignments, working independently, as a leader and a team member. The incumbent works in a cooperative, integrated and on-going manner with internal and external stakeholders; and identifies and develops policy opportunities to maintain high visibility and credibility for Regional Planning efforts. Eligibility for hire may be determined by your score on the Senior Transportation Planner Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Senior Transportation Planner Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=8TR49 This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate. T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. PARF# 74-4-117 / JC-401748 You will find additional information about the job in the Duty Statement . Working Conditions Position located in Sacramento, Sacramento County New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements You will find the Minimum Requirements in the Class Specification. SENIOR TRANSPORTATION PLANNER Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-401748 Position #(s): 900-074-4724-XXX Working Title: Chief, Grants Management Branch Classification: SENIOR TRANSPORTATION PLANNER $7,563.00 - $9,398.00 # of Positions: Multiple Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment. Caltrans Vision: A brighter future for all through a world-class transportation network. The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity. Department Website: www.dot.ca.gov Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf Director’s EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a state owned or leased vehicle. Statement of Qualifications (SOQ) is required. The Statement of Qualifications (SOQ) is a narrative discussion of how your education, experience, skills, and training meet the minimum and desirable qualifications for the position. It also serves as documentation of your ability to present information clearly and concisely in writing. Your Statement should be typed, Arial 12pt. font and no more than two pages in length. Your Statement of Qualifications must address the following: Please share your education, background, and work experience and how it relates to the duties of this position. Describe your communication style and how you use it to work on a team and to build relationships. Describe your time management process and provide examples of how you keep yourself organized to meet competing deadlines. Describe the value you would add to the team while working in this position. Resumes, cover letters and other documents do not replace the SOQ. Applicants who fail to submit the required SOQ as outlined, will be disqualified from the selection process. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/1/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento , CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento , CA 95816 Closed on weekends and State holidays. 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions. Other - If you are basing your eligibility on education, provide your transcripts. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers. If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File). Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Bryan A Dominguez (279) 234-2532 Bryan.Dominguez@dot.ca.gov Hiring Unit Contact: Rachel Wesson (279) 789-2019 PMPPARFS@dot.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.eeo@dot.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Important Applications Instructions The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-401748), PARF# 74-4-117 and title of the position (Senior Transportation Planner) must be included on the STD. 678 form. Electronic applications through your CalCareers account are highly recommended and encouraged. Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position. NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Survey Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. https://forms.office.com/g/RyK102ty4G https://youtu.be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/1/2023
Texas Tech University Health Sciences Center
Lubbock, TX, USA
Leadership Gifts Officer Lubbock 35839BR Position Description Identify, cultivate, solicit, and steward alumni, parents, and friends of Texas Tech University to secure leadership annual gifts. Responsible for fiscal management of development goals; and adherence to the prospect management system. Work is performed under general supervision with broad latitude for initiative. Major/Essential Functions The Leadership Gifts Officer is responsible for the management of a leadership annual giving portfolio of approximately 150 donors and prospective donors capable of making leadership level commitments ($1,000 or more) on an annual basis to Texas Tech University Health Sciences Center. This individual must be able to work independently and collaboratively as a team member and will work closely with colleagues in Donor Engagement, Alumni Engagement, and Annual Giving to ensure high-quality engagement of all annual leadership level donors. This position will focus on building direct relationships with new and lapsed donors who have been generous to TTUHSC. This position must work strategically with TTUHSC senior administrators, faculty, and staff to support university-wide fundraising priorities. This person must be able to travel up to 50% or more locally and nationally. The Leadership Gift Officer reports to the Director of Development. This position is based in Lubbock, TX. Work with TTU System Office and AVP of Institutional Advancement on a regular basis to identify new prospective leadership annual donors Manage a portfolio of approximately 150 leadership annual giving prospects and donors ($1,000 or more annually), including creating a comprehensive plan and strategy for each donor/prospect and execution of that plan Identifies, qualifies, cultivates, and solicits prospects toward an individual commitment of $1,000 or greater annually Partner with staff and faculty on donor engagement opportunities as appropriate Meets or exceeds annual fundraising goals Serve as TTUHSC ambassador and attend select events as TTUHSC representative as appropriate Collaborate with alumni engagement, and donor relations counterparts to ensure high quality engagement with all donors and prospective donors Embodies the Values Based Culture of TTUHSC by living out the Universitys core values of One Team, Kindhearted, Integrity, Visionary, and Beyond Service Follows TTUS and TTUHSC Operating, IT and Safety Policies. Complete all relevant training as required Travel as needed - up to 50% Required Qualifications Bachelor's degree plus one (1) year related experience; OR a combination of education and/or related experience equal to five (5) years To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=835502 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5616d70894e76d45b0d37dd8630a7340
Nov 28, 2023
Full Time
Leadership Gifts Officer Lubbock 35839BR Position Description Identify, cultivate, solicit, and steward alumni, parents, and friends of Texas Tech University to secure leadership annual gifts. Responsible for fiscal management of development goals; and adherence to the prospect management system. Work is performed under general supervision with broad latitude for initiative. Major/Essential Functions The Leadership Gifts Officer is responsible for the management of a leadership annual giving portfolio of approximately 150 donors and prospective donors capable of making leadership level commitments ($1,000 or more) on an annual basis to Texas Tech University Health Sciences Center. This individual must be able to work independently and collaboratively as a team member and will work closely with colleagues in Donor Engagement, Alumni Engagement, and Annual Giving to ensure high-quality engagement of all annual leadership level donors. This position will focus on building direct relationships with new and lapsed donors who have been generous to TTUHSC. This position must work strategically with TTUHSC senior administrators, faculty, and staff to support university-wide fundraising priorities. This person must be able to travel up to 50% or more locally and nationally. The Leadership Gift Officer reports to the Director of Development. This position is based in Lubbock, TX. Work with TTU System Office and AVP of Institutional Advancement on a regular basis to identify new prospective leadership annual donors Manage a portfolio of approximately 150 leadership annual giving prospects and donors ($1,000 or more annually), including creating a comprehensive plan and strategy for each donor/prospect and execution of that plan Identifies, qualifies, cultivates, and solicits prospects toward an individual commitment of $1,000 or greater annually Partner with staff and faculty on donor engagement opportunities as appropriate Meets or exceeds annual fundraising goals Serve as TTUHSC ambassador and attend select events as TTUHSC representative as appropriate Collaborate with alumni engagement, and donor relations counterparts to ensure high quality engagement with all donors and prospective donors Embodies the Values Based Culture of TTUHSC by living out the Universitys core values of One Team, Kindhearted, Integrity, Visionary, and Beyond Service Follows TTUS and TTUHSC Operating, IT and Safety Policies. Complete all relevant training as required Travel as needed - up to 50% Required Qualifications Bachelor's degree plus one (1) year related experience; OR a combination of education and/or related experience equal to five (5) years To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=835502 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5616d70894e76d45b0d37dd8630a7340
CITY OF SPOKANE, WA
808 W Spokane Falls Blvd Spokane, WA 99201
CLASS SUMMARY Performs analytical and administrative support functions related to the management of grants, federal and state programs, and related contracts supported by governmental grant or municipal funds. EXAMPLES OF JOB FUNCTIONS This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities. Researches grants and grant funding sources in order to assist program staff in the grant application and management process. Facilitates pre-award grant meetings with necessary participants to review all grant terms, conditions, implementation schedule(s), and requirements. Provides direct assistance to program staff throughout the lifespan of the grant, from submission to closeout, to ensure compliance with project timeline, budget, and progress reports. Monitors and maintains grant project tracking systems to ensure timely preparation of grant applications and implementation of grant requirements. Monitors and analyzes expenditures to ensure compliance; tracks revenues and reconciles grant funds with audit information. Prepares documentation related to contracts and MOU's. Ensures appropriate provisions are included in contracts, including pass-through provisions for subrecipients. Submits documentation to funding agencies, including applications, certifications, and assurances, programmatic and fiscal reports, awards, amendments, and close-out packages. Reviews and approves budget change requests to ensure budget matches approved award budget. Monitors expenditures for compliance. Provides technical assistance and/or documentation to auditors, fiscal representatives from various agencies, and other internal and external sources; assists in in the resolution of pre- or post-award issues. Assists in monitoring project compliance and performance based on program guidelines and applications. Answers inquiries and assists city staff and award recipients with the interpretation of city, state, and federal policies, regulations, and rules, pertaining to proposal development, award administration, and program compliance. Conducts grant closeout reviews to ensure all project management, budget, and administrative components are complete. Interprets and monitors local, state, and federal laws, regulations, and guidelines as they apply to grant management and/or compliance, and updates appropriate professional staff. Maintains grants compliance policies, procedures, and related documents. Performs related work as required. MINIMUM QUALIFICATIONS Combinations of education and experience that are equivalent to the following minimum qualifications are acceptable. Open-Entry Requirements: Education: Bachelor's degree from an accredited four-year college or university in Business, Accounting, Public Administration, Government, or related field. Experience: Two years of experience with primary responsibilities in professional grants management and grant/contract compliance auditing. Licenses and Certifications: A valid driver's license or evidence of equivalent mobility is required. Note: Current non-probationary City of Spokane employees within the line of progression who meet the open entry requirements may apply on a promotional basis, pursuant to Civil Service Rule VI Section 5. EXAMINATION DETAILS Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date. Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory, or speaking skills needed to take the test, unless the test is intended to measure those skills. The examination will consist of a Training and Experience Evaluation (T&E), with scoring weight assigned as follows: T&E 100% TRAINING AND EXPERIENCE EVALUATION DETAILS Copies of your college or university transcripts (unofficial transcripts are accepted) may be a required part of this application and will be used to verify that you meet the minimum qualifications, as posted on the job announcement. T&Es are scored according to predetermined criteria and used to determine ranking on the Civil Service eligibility list for this position. Responses to your online T&E questions should be consistent with the information given in your application details. Answers are subject to verification. Failure to complete all the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each T&E question. Your T&E can be completed any day during a six-day period as noted in the examination details below. You must submit by the closing test date as noted. EXAMINATION DETAILS: You will receive a link to the Grants Analyst T&E via email, prior to 12:00AM Pacific Time on the start dates and will expire at 11:59PM on the due dates as listed below. Please note that this email will be sent from City of Spokane (info@governmentjobs.com). Applicants who apply and meet the minimum qualifications between Monday, November 27, 2023 and Monday, January 1, 2024 will test Thursday, January 4, 2024 through Tuesday, January 9, 2024. We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions. Closing Date/Time: 2024-01-01
Nov 28, 2023
Full Time
CLASS SUMMARY Performs analytical and administrative support functions related to the management of grants, federal and state programs, and related contracts supported by governmental grant or municipal funds. EXAMPLES OF JOB FUNCTIONS This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities. Researches grants and grant funding sources in order to assist program staff in the grant application and management process. Facilitates pre-award grant meetings with necessary participants to review all grant terms, conditions, implementation schedule(s), and requirements. Provides direct assistance to program staff throughout the lifespan of the grant, from submission to closeout, to ensure compliance with project timeline, budget, and progress reports. Monitors and maintains grant project tracking systems to ensure timely preparation of grant applications and implementation of grant requirements. Monitors and analyzes expenditures to ensure compliance; tracks revenues and reconciles grant funds with audit information. Prepares documentation related to contracts and MOU's. Ensures appropriate provisions are included in contracts, including pass-through provisions for subrecipients. Submits documentation to funding agencies, including applications, certifications, and assurances, programmatic and fiscal reports, awards, amendments, and close-out packages. Reviews and approves budget change requests to ensure budget matches approved award budget. Monitors expenditures for compliance. Provides technical assistance and/or documentation to auditors, fiscal representatives from various agencies, and other internal and external sources; assists in in the resolution of pre- or post-award issues. Assists in monitoring project compliance and performance based on program guidelines and applications. Answers inquiries and assists city staff and award recipients with the interpretation of city, state, and federal policies, regulations, and rules, pertaining to proposal development, award administration, and program compliance. Conducts grant closeout reviews to ensure all project management, budget, and administrative components are complete. Interprets and monitors local, state, and federal laws, regulations, and guidelines as they apply to grant management and/or compliance, and updates appropriate professional staff. Maintains grants compliance policies, procedures, and related documents. Performs related work as required. MINIMUM QUALIFICATIONS Combinations of education and experience that are equivalent to the following minimum qualifications are acceptable. Open-Entry Requirements: Education: Bachelor's degree from an accredited four-year college or university in Business, Accounting, Public Administration, Government, or related field. Experience: Two years of experience with primary responsibilities in professional grants management and grant/contract compliance auditing. Licenses and Certifications: A valid driver's license or evidence of equivalent mobility is required. Note: Current non-probationary City of Spokane employees within the line of progression who meet the open entry requirements may apply on a promotional basis, pursuant to Civil Service Rule VI Section 5. EXAMINATION DETAILS Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. Qualified applicants are encouraged to apply immediately. All applicants must complete and submit a City of Spokane employment application online by 4:00 p.m. on the filing cut-off date. Upon request, at time of application, the City will provide alternative accessible tests to individuals with disabilities that impair manual, sensory, or speaking skills needed to take the test, unless the test is intended to measure those skills. The examination will consist of a Training and Experience Evaluation (T&E), with scoring weight assigned as follows: T&E 100% TRAINING AND EXPERIENCE EVALUATION DETAILS Copies of your college or university transcripts (unofficial transcripts are accepted) may be a required part of this application and will be used to verify that you meet the minimum qualifications, as posted on the job announcement. T&Es are scored according to predetermined criteria and used to determine ranking on the Civil Service eligibility list for this position. Responses to your online T&E questions should be consistent with the information given in your application details. Answers are subject to verification. Failure to complete all the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each T&E question. Your T&E can be completed any day during a six-day period as noted in the examination details below. You must submit by the closing test date as noted. EXAMINATION DETAILS: You will receive a link to the Grants Analyst T&E via email, prior to 12:00AM Pacific Time on the start dates and will expire at 11:59PM on the due dates as listed below. Please note that this email will be sent from City of Spokane (info@governmentjobs.com). Applicants who apply and meet the minimum qualifications between Monday, November 27, 2023 and Monday, January 1, 2024 will test Thursday, January 4, 2024 through Tuesday, January 9, 2024. We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status or disability status. As a Fair Chance employer, City of Spokane does not conduct initial background screening for non-public safety positions. Closing Date/Time: 2024-01-01
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants Position Overview: Under the direction of the City of Austin's Homeless Strategy Officer, the Social Services Funding Specialists ensure the City of Austin's investments in the local homeless response system achieve their desired impact based on community need. The individuals hired for these roles will support people experiencing homelessness by ensuring all vendors and grantees meet contract requirements and yield positive client outcomes. Specifically, these positions are responsible for the full range of contract management including recommending funding priorities, participating in community meetings, negotiating and developing contracts with vendors, and ensuring contract compliance. If you are selected to Interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. APH Information: This position supports Austin Public Health's Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health's website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Incomplete applications will not be accepted. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $27.16 - $32.87 per hour Hours Monday - Friday; 8:00 AM - 5:00 PM Job Close Date 12/12/2023 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop, Austin, TX 78702 Preferred Qualifications Preferred Experience: Demonstrated contract management experience to include funding recommendations, contract development, and compliance. Demonstrated success navigating financial and program budgeting. Strategic planning, fiscal planning, budget preparation, and monitoring of financial systems. Experience in the homeless response system or with an organization serving individuals experiencing homelessness. Bilingual preferred (English and Spanish) Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares scope of work and other solicitation related documentation for assigned contracts within the APH Social Services funding program. Prepares and processes RFP / RFA documents and grant subcontracts, negotiates work-statements/budgets, and executes assigned contracts. Participates in evaluating and negotiating agreements for successful applicants. Reviews and approves reimbursement request for assigned contracts. Develops and maintains good relationships with stakeholders, community leaders, public and private sector partners, and the general public. Provides leadership, technical advice, subject matter expertise, and general assistance to community members, external consultants, internal department staff, and City management. Develops and conducts training and technical assistance through a variety of methods. Collects program feedback on an ongoing basis, prepares responsive revisions to program guidelines, and conducts ongoing evaluation and revision of program policies, processes, and procedures in consultation with stakeholders. Represents the Social Services Program, as appropriate, at professional meetings of various scopes including work groups related to funded services. Ensures that all records and databases are maintained and administered in accordance with applicable laws and City policies; and fields inquiries from City management, the public, and media regarding the Social Services Program. Creates and submits required reports. Provides technical assistance to funded agencies to ensure compliance with terms and conditions Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues, and reporting major contract problems to supervisor. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of contracting and contract administration. Knowledge of contract law, contracting practices regulations, policies, and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of fiscal planning and budget preparation. Knowledge of City practices, policies, and procedures. Knowledge and understanding of ethics and public good; is concerned with public trust. Skill in high-level communication and in navigating and facilitating productive discussions with a wide variety of participants. Skill in using computers and related software, including digital databases for contract monitoring, data reporting, and supporting business needs. Skill in data analysis and problem solving. Skill in effective project management and customer service, with the ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Skill in navigating organizational, community, and team dynamics. Ability to evaluate contractor performance. Ability to develop technical and program requirements and specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to cultivate diverse relationships with internal and external stakeholders and create space for continual inquiry and dialogue. Ability to remain flexible in order to handle interruptions and shift priorities when organizational demands require. Ability to take initiative and develop solutions quickly and effectively. Ability to develop and deliver technical assistance to a variety of audiences, including public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Social Services Funding Specialist position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Are you bilingual in Spanish and English? Yes No * Do you have the ability to travel to multiple locations? Yes No * Summarize your experience and how it relates to this position's preferred qualifications? (Open Ended Question) * Please describe your experience with contract management. Please identify your specific role in the process, typical size of contracts, and how many contracts you have handled at one time. If this does not apply to you, please put "N/A." (Open Ended Question) * Please describe your experience working with organizations serving individuals experiencing homelessness. Please specify your total years of experience, roles and responsibilities, and outcomes from your work experience. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No * If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Nov 23, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Licenses or Certifications: None. Notes to Applicants Position Overview: Under the direction of the City of Austin's Homeless Strategy Officer, the Social Services Funding Specialists ensure the City of Austin's investments in the local homeless response system achieve their desired impact based on community need. The individuals hired for these roles will support people experiencing homelessness by ensuring all vendors and grantees meet contract requirements and yield positive client outcomes. Specifically, these positions are responsible for the full range of contract management including recommending funding priorities, participating in community meetings, negotiating and developing contracts with vendors, and ensuring contract compliance. If you are selected to Interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. APH Information: This position supports Austin Public Health's Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health's website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Incomplete applications will not be accepted. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Pay Range $27.16 - $32.87 per hour Hours Monday - Friday; 8:00 AM - 5:00 PM Job Close Date 12/12/2023 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop, Austin, TX 78702 Preferred Qualifications Preferred Experience: Demonstrated contract management experience to include funding recommendations, contract development, and compliance. Demonstrated success navigating financial and program budgeting. Strategic planning, fiscal planning, budget preparation, and monitoring of financial systems. Experience in the homeless response system or with an organization serving individuals experiencing homelessness. Bilingual preferred (English and Spanish) Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares scope of work and other solicitation related documentation for assigned contracts within the APH Social Services funding program. Prepares and processes RFP / RFA documents and grant subcontracts, negotiates work-statements/budgets, and executes assigned contracts. Participates in evaluating and negotiating agreements for successful applicants. Reviews and approves reimbursement request for assigned contracts. Develops and maintains good relationships with stakeholders, community leaders, public and private sector partners, and the general public. Provides leadership, technical advice, subject matter expertise, and general assistance to community members, external consultants, internal department staff, and City management. Develops and conducts training and technical assistance through a variety of methods. Collects program feedback on an ongoing basis, prepares responsive revisions to program guidelines, and conducts ongoing evaluation and revision of program policies, processes, and procedures in consultation with stakeholders. Represents the Social Services Program, as appropriate, at professional meetings of various scopes including work groups related to funded services. Ensures that all records and databases are maintained and administered in accordance with applicable laws and City policies; and fields inquiries from City management, the public, and media regarding the Social Services Program. Creates and submits required reports. Provides technical assistance to funded agencies to ensure compliance with terms and conditions Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues, and reporting major contract problems to supervisor. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of contracting and contract administration. Knowledge of contract law, contracting practices regulations, policies, and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of fiscal planning and budget preparation. Knowledge of City practices, policies, and procedures. Knowledge and understanding of ethics and public good; is concerned with public trust. Skill in high-level communication and in navigating and facilitating productive discussions with a wide variety of participants. Skill in using computers and related software, including digital databases for contract monitoring, data reporting, and supporting business needs. Skill in data analysis and problem solving. Skill in effective project management and customer service, with the ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Skill in navigating organizational, community, and team dynamics. Ability to evaluate contractor performance. Ability to develop technical and program requirements and specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to cultivate diverse relationships with internal and external stakeholders and create space for continual inquiry and dialogue. Ability to remain flexible in order to handle interruptions and shift priorities when organizational demands require. Ability to take initiative and develop solutions quickly and effectively. Ability to develop and deliver technical assistance to a variety of audiences, including public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Social Services Funding Specialist position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Are you bilingual in Spanish and English? Yes No * Do you have the ability to travel to multiple locations? Yes No * Summarize your experience and how it relates to this position's preferred qualifications? (Open Ended Question) * Please describe your experience with contract management. Please identify your specific role in the process, typical size of contracts, and how many contracts you have handled at one time. If this does not apply to you, please put "N/A." (Open Ended Question) * Please describe your experience working with organizations serving individuals experiencing homelessness. Please specify your total years of experience, roles and responsibilities, and outcomes from your work experience. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No * If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
City of Los Angeles
City Of Los Angeles, California, United States
job description POSITION: Deputy Director of Grants - Public Safety, Grants, Finance & Contracts Unit SUMMARY: The Mayor’s Office of Public Safety (MOPS) strives to serve all Angelenos by implementing and expanding innovative programs, policy solutions, resources and initiatives to build a safer city. The office oversees the City’s public safety agencies, including the Los Angeles Police Department, Fire Department, Emergency Management Department, as well as the law enforcement agencies at the Port of Los Angeles and Los Angeles World Airports. MOPS is made up of a Policy Team, Program Team, Grants, Finance & Contracts Unit, and Crisis Response Team. The Deputy Director of Grants will assist in planning, organizing, managing, and providing administrative direction and oversight of major functions and activities of the grant, and will also participate in formulating policy with respect to the allocation of these grant funds. Additionally, the Deputy Director of Grants would communicate with grantors and stakeholders, draft and monitor transmittals, manage grant spending, as well as program related activities. This position performs diverse, specialized, and complex work involving significant accountability and decision-making responsibility. Successful performance of the work requires an extensive professional background, knowledge of grant development and administration principles, and skill in coordinating departmental work with other City of Los Angeles departments and divisions. Responsibilities include performing and directing many of the department’s day-to-day administrative functions. PRIMARY RESPONSIBILITIES: To provide professional-level support to the Director of Grants and Finance, and oversee the administration of local, state and federal grants related to homeland security, emergency preparedness and public safety. Job duties include but are not limited to: Assists in the management of Mayor’s Office of Public Safety Grant Unit functions, services, and activities, including researching, analyzing, identifying, securing, and maintaining grant and other categorical funding from various sources; Oversees staff responsible for the administration of grant projects for public safety agencies within the City of Los Angeles, County of Los Angeles, and/or other jurisdictions; Manages and participates in the development and implementation of goals, objectives, policies, procedures, work standards, and priorities for the department; establishes appropriate budget, service, and staffing levels; Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting; identifies opportunities for improvement and reviews with the Director; directs the implementation of improvements; Managing and reconciling grant budget allocations, reviewing/approving grant expenditures, and ensuring grant spending deadlines are met; Monitoring subrecipient compliance with grant requirements and applying City, State and Federal regulations, as applicable; preparing requests and progress reports to Grantors; and providing information related to City, State and Federal audits; Establishes and maintains contacts with funding agency personnel and potential grant partners; provides timely advice on funding opportunities, requirements, and procedures; Coordinates with other Subrecipients, Jurisdictions, Stakeholders, and officials to identify and prioritize project needs and priorities, align project concepts with funding agency requirements, develop measurable outcomes, prepare budget plans, and coordinate grant preparation assignments for comprehensive grants and special projects; Develops grant applications that meet funding agency requirements and priorities, including writing grant narratives, developing line-item budget and narrative justifications, and completing all required forms and documents; submits grant applications in accordance with varied funding agency requirements; Conducting grant trainings and participating in the facilitation of quarterly meetings with subrecipients; Monitors changes in Federal, State, or Local regulations that may affect assigned functions and operations; implements policy and procedural changes as required; Provides orientation and ongoing technical assistance to grant project directors and personnel on grant implementation, project management, grant closeout, and other funding agency and institutional compliance policies and procedures; Maintains official grant files for audit purposes as required by various funding agency guidelines and state and federal regulations; assists Fiscal with audit activities related to grants; and Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, mandated trainings, workshops, and homeland security and public safety events on behalf of, or with, the Mayor. REQUIREMENTS: An undergraduate degree from an accredited college or university A minimum of five years professional experience in grant/project management and implementation, or equivalent experience, including monitoring and management of program and fiscal components of large government contracts Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Excellent communication skills and ability to work with Grantors, City department staff, community representatives, and elected officials Experience and strong track record working as part of a team, while also demonstrating leadership initiative and ability to work independently Strong research and writing skills Proficiency with Microsoft Word, Excel, and PowerPoint software programs. PREFERRED REQUIREMENTS: Master’s Degree preferred How to apply Applicants should send a cover letter and resume to Mayor.Jobs@lacity.org with “MOPS Deputy Director of Grants” in the subject line no later than December 29, 2023. Please note that applications will be reviewed on an ongoing basis, and suitable candidates may be contacted and hired before the application deadline. We encourage interested candidates to submit their applications promptly. This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. The City of Los Angeles is an Equal Employment Opportunity Employer. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodations to ensure equal access to its programs, services and activities. Please call (213) 744-9300 if you need assistance. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found here . exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Closing Date/Time: 12/29/23
Nov 22, 2023
job description POSITION: Deputy Director of Grants - Public Safety, Grants, Finance & Contracts Unit SUMMARY: The Mayor’s Office of Public Safety (MOPS) strives to serve all Angelenos by implementing and expanding innovative programs, policy solutions, resources and initiatives to build a safer city. The office oversees the City’s public safety agencies, including the Los Angeles Police Department, Fire Department, Emergency Management Department, as well as the law enforcement agencies at the Port of Los Angeles and Los Angeles World Airports. MOPS is made up of a Policy Team, Program Team, Grants, Finance & Contracts Unit, and Crisis Response Team. The Deputy Director of Grants will assist in planning, organizing, managing, and providing administrative direction and oversight of major functions and activities of the grant, and will also participate in formulating policy with respect to the allocation of these grant funds. Additionally, the Deputy Director of Grants would communicate with grantors and stakeholders, draft and monitor transmittals, manage grant spending, as well as program related activities. This position performs diverse, specialized, and complex work involving significant accountability and decision-making responsibility. Successful performance of the work requires an extensive professional background, knowledge of grant development and administration principles, and skill in coordinating departmental work with other City of Los Angeles departments and divisions. Responsibilities include performing and directing many of the department’s day-to-day administrative functions. PRIMARY RESPONSIBILITIES: To provide professional-level support to the Director of Grants and Finance, and oversee the administration of local, state and federal grants related to homeland security, emergency preparedness and public safety. Job duties include but are not limited to: Assists in the management of Mayor’s Office of Public Safety Grant Unit functions, services, and activities, including researching, analyzing, identifying, securing, and maintaining grant and other categorical funding from various sources; Oversees staff responsible for the administration of grant projects for public safety agencies within the City of Los Angeles, County of Los Angeles, and/or other jurisdictions; Manages and participates in the development and implementation of goals, objectives, policies, procedures, work standards, and priorities for the department; establishes appropriate budget, service, and staffing levels; Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting; identifies opportunities for improvement and reviews with the Director; directs the implementation of improvements; Managing and reconciling grant budget allocations, reviewing/approving grant expenditures, and ensuring grant spending deadlines are met; Monitoring subrecipient compliance with grant requirements and applying City, State and Federal regulations, as applicable; preparing requests and progress reports to Grantors; and providing information related to City, State and Federal audits; Establishes and maintains contacts with funding agency personnel and potential grant partners; provides timely advice on funding opportunities, requirements, and procedures; Coordinates with other Subrecipients, Jurisdictions, Stakeholders, and officials to identify and prioritize project needs and priorities, align project concepts with funding agency requirements, develop measurable outcomes, prepare budget plans, and coordinate grant preparation assignments for comprehensive grants and special projects; Develops grant applications that meet funding agency requirements and priorities, including writing grant narratives, developing line-item budget and narrative justifications, and completing all required forms and documents; submits grant applications in accordance with varied funding agency requirements; Conducting grant trainings and participating in the facilitation of quarterly meetings with subrecipients; Monitors changes in Federal, State, or Local regulations that may affect assigned functions and operations; implements policy and procedural changes as required; Provides orientation and ongoing technical assistance to grant project directors and personnel on grant implementation, project management, grant closeout, and other funding agency and institutional compliance policies and procedures; Maintains official grant files for audit purposes as required by various funding agency guidelines and state and federal regulations; assists Fiscal with audit activities related to grants; and Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, mandated trainings, workshops, and homeland security and public safety events on behalf of, or with, the Mayor. REQUIREMENTS: An undergraduate degree from an accredited college or university A minimum of five years professional experience in grant/project management and implementation, or equivalent experience, including monitoring and management of program and fiscal components of large government contracts Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Excellent communication skills and ability to work with Grantors, City department staff, community representatives, and elected officials Experience and strong track record working as part of a team, while also demonstrating leadership initiative and ability to work independently Strong research and writing skills Proficiency with Microsoft Word, Excel, and PowerPoint software programs. PREFERRED REQUIREMENTS: Master’s Degree preferred How to apply Applicants should send a cover letter and resume to Mayor.Jobs@lacity.org with “MOPS Deputy Director of Grants” in the subject line no later than December 29, 2023. Please note that applications will be reviewed on an ongoing basis, and suitable candidates may be contacted and hired before the application deadline. We encourage interested candidates to submit their applications promptly. This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. The City of Los Angeles is an Equal Employment Opportunity Employer. As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodations to ensure equal access to its programs, services and activities. Please call (213) 744-9300 if you need assistance. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found here . exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Closing Date/Time: 12/29/23
Apply By: 12/31/23 Division: Business Innovation & Technology Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This role is a Limited position anticipating an assignment end date after one year and offering Medical coverage for both the employee and/or any dependent children for limited rates. Description: About the Innovation Fellowship Program: The Jefferson County Innovation Fellowship is a one-year program that equips aspiring innovators with the skills to transform government services through new technologies and solutions. It is a full-time role with a salary and limited medical benefits that can act as a launch pad for a career in civic innovation and technology. In addition to the work you’ll do, you’ll get to know other fellows through a variety of projects, networking, and social events. Learn more at jeffco.us/innovation . Hiring Range: $28-$32 USD Hourly Compensation will be determined based on education, experience, and skills. The e mployment status is Limited (Fixed-Term) with an anticipated assignment end date after one year and is eligible for personal medical coverage the first of the month after you start. About the Position We are searching for a Fellow to: 1) Lead efforts in securing grants from agencies outside the county for transformational innovation projects and 2) Cultivate winning relationships with organizations in the digital transformation and innovation space, such as Colorado Smart Cities Alliance and Bloomberg Philanthropies. The Fellow will have the opportunity to provide leadership and partnership at the local, regional, and statewide levels through grants development and strategic partnership engagement. The position will report directly to the Innovation Program Manager. The successful candidate can listen to, understand, and meaningfully engage with teams across the organization. The candidate should have excellent English-writing and analytical skills and knows how to organize and set priorities. Specifically, the Fellow should expect to: Lead efforts to pursue new external (federal, state, foundation, corporate) funding opportunities, which may require collaborative efforts with various internal departments or external government or philanthropic entities Present grant opportunities to relevant stakeholders . Research, prepare, and submit a pipeline of proposals, applications, presentations, and briefings to local, state, federal, individual, corporate, and foundation funding sources Identify and track relevant upcoming funding opportunities through online information gathering, partner relationships, and other available resources Support grant management activities for secured grants, including documenting and communicating, reporting requirements, tracking correspondence, producing grant progress reports, and keeping up with grant-maker reporting requirements and action items. Cultivate partnerships with industry, academic institutions, community organizations, and local governments Serve as a liaison between the Innovation & Digital Transformation T eam and grant- makers Represents the Innovation & Digital Transformation T eam at various venues to promote programs and develop partnership opportunities Develop and foster communications between Jefferson County Departments throughout project life cycles. Professional Development The Jefferson County Innovation Fellowship program is designed to provide talented individuals with an opportunity to gain practical and diverse real-world experience in government innovation . Fellow s learn about the inner workings of county government and make a difference in the community through meaningful projects . Fellows will interact with senior leaders, attend high level meetings , and will be exposed to the responsibilities and challenges of multiple departments . Additionally, Fellows can expect: a stipend for job-related trainings, conferences, or certifications support from the County if pursuing academic credit mentorship and coaching expert led educational discussions training on process and technology improvement tools and techniques About Us The Innovation & Digital Transformation team is housed within the Business Innovation & Technology department. We work to build a culture of innovation by championing new and inventive ways of serving internal and external customers, rewarding employee led discovery and inventive actions, and encouraging thoughtful risk-taking. Our goal is to transform the way the government operates by supporting and leading business process and technology improvements. Qualifications: Re search shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: Bachelor’s Degree OR any equivalent combination of education and experience; For example, applicants will meet minimum qualifications if they have an Associate’s degree and 2 years of experience, or a high school diploma, and 4 years of experience. Preferred Qualifications: 1 year of experience in an administrative role EITHER supporting the development or implementation of projects OR researching, prioritizing, and applying for grant funding Highly organized, detail oriented, and excellent project management skills Ability to learn quickly, adapt to new situations, and work on multiple projects, under deadlines, with changing priorities in a dynamic environment Excellent written and verbal communication skills with the ability to provide outstanding customer service Able to work independently and collaboratively in a complex organization Ability to effectively manage internal and external partner relationships Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references. Please note that supplemental questions requiring a written response will serve as a writing sample. Optional Attachments: If you are currently a student or recent graduate with limited work experience, please consider including a letter of recommendation and/or academic transcripts with your application. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Bachelor's Degree Experience: Work Experience: No Experience Certifications: Languages: Category: Information Technology Services
Nov 21, 2023
Full Time
Apply By: 12/31/23 Division: Business Innovation & Technology Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This role is a Limited position anticipating an assignment end date after one year and offering Medical coverage for both the employee and/or any dependent children for limited rates. Description: About the Innovation Fellowship Program: The Jefferson County Innovation Fellowship is a one-year program that equips aspiring innovators with the skills to transform government services through new technologies and solutions. It is a full-time role with a salary and limited medical benefits that can act as a launch pad for a career in civic innovation and technology. In addition to the work you’ll do, you’ll get to know other fellows through a variety of projects, networking, and social events. Learn more at jeffco.us/innovation . Hiring Range: $28-$32 USD Hourly Compensation will be determined based on education, experience, and skills. The e mployment status is Limited (Fixed-Term) with an anticipated assignment end date after one year and is eligible for personal medical coverage the first of the month after you start. About the Position We are searching for a Fellow to: 1) Lead efforts in securing grants from agencies outside the county for transformational innovation projects and 2) Cultivate winning relationships with organizations in the digital transformation and innovation space, such as Colorado Smart Cities Alliance and Bloomberg Philanthropies. The Fellow will have the opportunity to provide leadership and partnership at the local, regional, and statewide levels through grants development and strategic partnership engagement. The position will report directly to the Innovation Program Manager. The successful candidate can listen to, understand, and meaningfully engage with teams across the organization. The candidate should have excellent English-writing and analytical skills and knows how to organize and set priorities. Specifically, the Fellow should expect to: Lead efforts to pursue new external (federal, state, foundation, corporate) funding opportunities, which may require collaborative efforts with various internal departments or external government or philanthropic entities Present grant opportunities to relevant stakeholders . Research, prepare, and submit a pipeline of proposals, applications, presentations, and briefings to local, state, federal, individual, corporate, and foundation funding sources Identify and track relevant upcoming funding opportunities through online information gathering, partner relationships, and other available resources Support grant management activities for secured grants, including documenting and communicating, reporting requirements, tracking correspondence, producing grant progress reports, and keeping up with grant-maker reporting requirements and action items. Cultivate partnerships with industry, academic institutions, community organizations, and local governments Serve as a liaison between the Innovation & Digital Transformation T eam and grant- makers Represents the Innovation & Digital Transformation T eam at various venues to promote programs and develop partnership opportunities Develop and foster communications between Jefferson County Departments throughout project life cycles. Professional Development The Jefferson County Innovation Fellowship program is designed to provide talented individuals with an opportunity to gain practical and diverse real-world experience in government innovation . Fellow s learn about the inner workings of county government and make a difference in the community through meaningful projects . Fellows will interact with senior leaders, attend high level meetings , and will be exposed to the responsibilities and challenges of multiple departments . Additionally, Fellows can expect: a stipend for job-related trainings, conferences, or certifications support from the County if pursuing academic credit mentorship and coaching expert led educational discussions training on process and technology improvement tools and techniques About Us The Innovation & Digital Transformation team is housed within the Business Innovation & Technology department. We work to build a culture of innovation by championing new and inventive ways of serving internal and external customers, rewarding employee led discovery and inventive actions, and encouraging thoughtful risk-taking. Our goal is to transform the way the government operates by supporting and leading business process and technology improvements. Qualifications: Re search shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: Bachelor’s Degree OR any equivalent combination of education and experience; For example, applicants will meet minimum qualifications if they have an Associate’s degree and 2 years of experience, or a high school diploma, and 4 years of experience. Preferred Qualifications: 1 year of experience in an administrative role EITHER supporting the development or implementation of projects OR researching, prioritizing, and applying for grant funding Highly organized, detail oriented, and excellent project management skills Ability to learn quickly, adapt to new situations, and work on multiple projects, under deadlines, with changing priorities in a dynamic environment Excellent written and verbal communication skills with the ability to provide outstanding customer service Able to work independently and collaboratively in a complex organization Ability to effectively manage internal and external partner relationships Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references. Please note that supplemental questions requiring a written response will serve as a writing sample. Optional Attachments: If you are currently a student or recent graduate with limited work experience, please consider including a letter of recommendation and/or academic transcripts with your application. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or CareerTalent@Jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: Bachelor's Degree Experience: Work Experience: No Experience Certifications: Languages: Category: Information Technology Services
City of Portland, Oregon
Portland, Oregon, United States
The Position The Portland Bureau of Emergency Management is seeking a Community Grant Technical Assistance Analyst to join their team! About the position Job Appointment: Full time. This is a limited term position with funding up to one year. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Work Schedule: Monday-Friday, 8-5pm. Occasional evening and weekend work may be required. Work Location: Hybrid. Reports to the Portland Bureau of Emergency Management, 9911 SE Bush St, Oregon. Most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Position Summary The Community Grant Technical Assistance Analyst will support and focus on building Community-Based Organization’s (CBO’s) capacity and ability to access more funding opportunities in the City, including finding affordable liability insurance, grants reporting and invoi cing processes, and setting up new vendors in BuySpeed, the City of Portland’s vendor portal. Additionally, this position will provide technical assistance to the Community Resilience Capacity Building grant recipients to meet grant reporting requirements while building their organization’s fiscal and grant management capabilities. The staff will also support regular communications with the Community Organizations Active in Disasters (COAD) funding Team to manage and monitor the distribution of funds per Urban Areas Security Initiative (UASI) funding guidelines, conducting monthly meetings, reports and sharing available community resources. As a Community Grant Technical Assistance Analyst, you will perform the following key responsibilities: Program Development Develop strategies to help CBOs access City grants and funding opportunities. Research challenges faced by CBOs and suggest ways for the city to reduce barriers to help CBOs and COADs access grants and conduct business with the City of Portland. Provide technical assistance to CBOs and COADs, including help with grant writing, reporting, insurance, and compliance. Assist with Certification Office for Business Inclusion and Diversity (COBID) certification and business plan development. Regular Communications with Grantees Maintain effective communication with Community Resilience and Capacity Building Grant grantees. Conduct regular email/phone communication and host monthly meetings to support grantees. Manage invoicing and reporting timelines to ensure timely submissions and payments. Supporting COAD Funding Team Provide ongoing support to the COAD funding team to manage and distribute the UASI funding per the grant guidelines. Host a monthly meeting with the group and provide the technical assistance needed to ensure a smooth transition and continuation of this work. Host monthly COAD partner meetings to maintain group connections, share resources, organize, and attend COAD partners meetings and trainings. Grant research: Research grant opportunities for CBOs and COAD partner organizations to develop disaster response capacities and capabilities. About the Portland Bureau of Emergency Management The mission of the Portland Bureau of Emergency Management (PBEM) is to promote disaster readiness, coordinate response, and build resilience for Portland. PBEM develops and implements plans, programs, and policies to advance the city’s mitigation, preparedness, response, and recovery capabilities. PBEM works before, during, and after emergencies to minimize negative impacts to the community and build a resilient Portland. We seek to center our work in service to the communities that face the greatest risk from disasters: Black, Indigenous, and other communities of color, immigrants, refugees, and people with disabilities. Questions? Contact Information Tamela Ressler, Senior Recruiter Bureau of Human Resources Tamela.Ressler@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience managing grants, including grants writing, reporting, and developing best practices in grants management cycles. Experience working collaboratively on a team and developing strong working relationships with community-based organizations . Ability to facilitate inclusive participation in meetings to ensure diverse communities are included in local decision-making. Ability to communicate effectively, both verbally and in writing. Ability to conduct research, analyze problems, and propose solutions . Ability to use office software including Word, Excel, Outlook, and Zoom or similar software . Applicants must also possess: Ability to work occasional evenings and weekends. Reliable transportation to travel to community events. Reliable transportation may include public transportation, biking, driving a personal vehicle or a city vehicle. Please note, driving a city vehicle requires a driver’s license and acceptable driving record . Preferred Qualifications: Although not required, you may have the following: 2-5 years of grant management experience , g overnment or non-profit experience is ideal. 2-5 years of experience working with community-based organizations (volunteer or professional). The Recruitment Process Application Deadline December 4, 2023 at 11:59PM PST Application Review December 4 - December 8, 2023 Notifications/Eligible List Week of December 11, 2023 Interviews Early January 2024 Offer of Employment Late January 2024 Start Date TBD *Timeline is approximate and subject to change. STEP 1: Apply online between 11/20/2023 - 12/4/2023 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc ) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. ? Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. STEP 2: Minimum Qualification Evaluation: Week of 12/4/2023 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. STEP 3: Establishment of Eligible List: week of 12/11/2023 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. STEP 4: Selection (Interview): early January 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. STEP 5: Offer of Employment: late January 2024 STEP 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 12/4/2023 11:59 PM Pacific
Nov 21, 2023
The Position The Portland Bureau of Emergency Management is seeking a Community Grant Technical Assistance Analyst to join their team! About the position Job Appointment: Full time. This is a limited term position with funding up to one year. Persons appointed to limited term positions will be designated as limited duration employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. Work Schedule: Monday-Friday, 8-5pm. Occasional evening and weekend work may be required. Work Location: Hybrid. Reports to the Portland Bureau of Emergency Management, 9911 SE Bush St, Oregon. Most hybrid employees will be expected to perform at least half of their work in-person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here . Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here. Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Position Summary The Community Grant Technical Assistance Analyst will support and focus on building Community-Based Organization’s (CBO’s) capacity and ability to access more funding opportunities in the City, including finding affordable liability insurance, grants reporting and invoi cing processes, and setting up new vendors in BuySpeed, the City of Portland’s vendor portal. Additionally, this position will provide technical assistance to the Community Resilience Capacity Building grant recipients to meet grant reporting requirements while building their organization’s fiscal and grant management capabilities. The staff will also support regular communications with the Community Organizations Active in Disasters (COAD) funding Team to manage and monitor the distribution of funds per Urban Areas Security Initiative (UASI) funding guidelines, conducting monthly meetings, reports and sharing available community resources. As a Community Grant Technical Assistance Analyst, you will perform the following key responsibilities: Program Development Develop strategies to help CBOs access City grants and funding opportunities. Research challenges faced by CBOs and suggest ways for the city to reduce barriers to help CBOs and COADs access grants and conduct business with the City of Portland. Provide technical assistance to CBOs and COADs, including help with grant writing, reporting, insurance, and compliance. Assist with Certification Office for Business Inclusion and Diversity (COBID) certification and business plan development. Regular Communications with Grantees Maintain effective communication with Community Resilience and Capacity Building Grant grantees. Conduct regular email/phone communication and host monthly meetings to support grantees. Manage invoicing and reporting timelines to ensure timely submissions and payments. Supporting COAD Funding Team Provide ongoing support to the COAD funding team to manage and distribute the UASI funding per the grant guidelines. Host a monthly meeting with the group and provide the technical assistance needed to ensure a smooth transition and continuation of this work. Host monthly COAD partner meetings to maintain group connections, share resources, organize, and attend COAD partners meetings and trainings. Grant research: Research grant opportunities for CBOs and COAD partner organizations to develop disaster response capacities and capabilities. About the Portland Bureau of Emergency Management The mission of the Portland Bureau of Emergency Management (PBEM) is to promote disaster readiness, coordinate response, and build resilience for Portland. PBEM develops and implements plans, programs, and policies to advance the city’s mitigation, preparedness, response, and recovery capabilities. PBEM works before, during, and after emergencies to minimize negative impacts to the community and build a resilient Portland. We seek to center our work in service to the communities that face the greatest risk from disasters: Black, Indigenous, and other communities of color, immigrants, refugees, and people with disabilities. Questions? Contact Information Tamela Ressler, Senior Recruiter Bureau of Human Resources Tamela.Ressler@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience managing grants, including grants writing, reporting, and developing best practices in grants management cycles. Experience working collaboratively on a team and developing strong working relationships with community-based organizations . Ability to facilitate inclusive participation in meetings to ensure diverse communities are included in local decision-making. Ability to communicate effectively, both verbally and in writing. Ability to conduct research, analyze problems, and propose solutions . Ability to use office software including Word, Excel, Outlook, and Zoom or similar software . Applicants must also possess: Ability to work occasional evenings and weekends. Reliable transportation to travel to community events. Reliable transportation may include public transportation, biking, driving a personal vehicle or a city vehicle. Please note, driving a city vehicle requires a driver’s license and acceptable driving record . Preferred Qualifications: Although not required, you may have the following: 2-5 years of grant management experience , g overnment or non-profit experience is ideal. 2-5 years of experience working with community-based organizations (volunteer or professional). The Recruitment Process Application Deadline December 4, 2023 at 11:59PM PST Application Review December 4 - December 8, 2023 Notifications/Eligible List Week of December 11, 2023 Interviews Early January 2024 Offer of Employment Late January 2024 Start Date TBD *Timeline is approximate and subject to change. STEP 1: Apply online between 11/20/2023 - 12/4/2023 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc ) by the closing date of the recruitment. Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. ? Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. STEP 2: Minimum Qualification Evaluation: Week of 12/4/2023 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. STEP 3: Establishment of Eligible List: week of 12/11/2023 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. STEP 4: Selection (Interview): early January 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. STEP 5: Offer of Employment: late January 2024 STEP 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 12/4/2023 11:59 PM Pacific
Contra Costa Water District
Concord, California, United States
GENERAL JOB FUNCTION Contra Costa Water District (CCWD) is an innovative leader in California water management, providing a work environment that prioritizes: the safety of employees and the public; diversity and inclusion values; and employees' professional growth and development. CCWD is seeking a skilled, motivated, and team-oriented Grants Specialist in our Planning Department . This position will be located at our Administrative Building in Concord, CA. We offer competitive salaries, comprehensive benefits such as medical, dental, vision, life insurance, retirement, and deferred compensation plans, plus a great working environment! The Grants Specialist will be part of the Facilities Planning group within the Planning Department. The successful candidate will be an integral member of the team and work closely with the Senior Engineer and Principal Engineer to administer and pursue grant funding consistent with the Grants Program Master Plan, Ten Year Capital Improvement Plan, and other CCWD interests. We are looking for someone who is: Knowledgeable in the principles, practices, and techniques of grants administration, including identifying funding sources, writing grant applications, executing and administering funding agreements, monitoring grant funds disbursement, and complying with reporting requirements. Knowledgeable of water management principles in California and is able to administer and participate in regional grants, projects, or programs. A motivated self-starter with effective interpersonal and leadership skills. Comfortable in a fast-paced environment and skilled at prioritizing workloads to meet regular deadlines. Capable of independently managing projects and balancing time effectively. A strong and clear communicator, both verbally and in writing, to internal and external stakeholders. Adept at working collaboratively with others on project teams and across departments and fostering effective team interaction to ensure projects are delivered successfully. What you will typically be responsible for: Performing activities related to acquiring new funding and managing funding agreements. Identifying and recommending new funding opportunities for CCWD projects based on understanding and interpreting funding guidelines and program restrictions. Writing grant applications and coordinating with CCWD staff to write scopes of work, budgets, and schedules for CCWD projects. Reviewing and understanding technical information about projects to facilitate grant applications and ongoing reporting requirements. Managing funding agreements and other contracts; understanding legal requirements and ensuring CCWD remains in compliance with contract obligations. Preparing clear and concise reports, correspondence, invoice documentation, and other written materials. Effectively representing the CCWD in meetings with governmental agencies, regulatory organizations, community groups, businesses, professional organizations, and in meetings with individuals. Supporting and coordinating with CCWD departments in completion of grant-related activities during implementation of projects. Facilitate regional grants, projects, or programs that support CCWD’s objectives. OUR VALUES: Safety : We provide, as a top priority, a safe and healthful work environment for our team. Trust : We protect the public trust with uncompromising integrity, commitment to our professional standards, full transparency, and fairness in all our business dealings. Responsibility : We take ownership for our results and deliver on our performance outcomes to responsibly serve our customers, our community, and our planet. Exceptional Service : We value our customers, act in their best interest, and take pride in delivering personalized service. Employee Success : We share a meaningful sense of purpose in an environment that strives to offer professional growth, diversity, inclusivity, and work-life balance. Teamwork : We engage in respectful, collaborative, trust-based relationships at all levels within the organization and with our business partners. Continuous Improvement : We continuously seek opportunities to optimize our business practices and assets by engaging the expertise of our employees and embracing innovation. Recognition : We reward the positive contributions of our employees at the organization, team, and individual levels. Communication : We strive for open, effective dialogues at all levels of the organization to ensure input is valued and considered and reasons for decisions are explained. EXAMPLES OF DUTIES For a full description of duties, please visit the following link: Class Specifications | Grants Specialist | Class Spec Details (governmentjobs.com) MINIMUM QUALIFICATIONS For a full description of minimum qualifications, please visit the following link: Class Specifications | Grants Specialist | Class Spec Details (governmentjobs.com) ADDITIONAL INFORMATION The Recruitment & Selection Process: Applicants must submit a completed Contra Costa Water District online application, including all responses to the Supplemental Questionnaire, by the posted deadline in order to be considered. The TENTATIVE Oral Panel Interviews date is TBD. The TENTATIVE Department Oral Panel Interviews date is TBD. Possession of the minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process . The Contra Costa Water District reserves the right to modify the recruitment and selection process based on agency needs. Notification: All applicants will be notified of the disposition of their application via email following its review. Applicants may also sign into their governmentjobs.com account to view their current application status and notifications. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. Applicants requesting reasonable accommodation during any phase of the recruitment process are instructed to contact Human Resources at 925-688-8002. EQUAL EMPLOYMENT OPPORTUNITY Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance. DIVERSITY AND INCLUSION One of the many CCWD goals is to pursue organizational excellence through diversity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion. CONDITIONS OF EMPLOYMENT A condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify. Conviction records are not an automatic bar to District employment, each case is given individual consideration for job relatedness. DISASTER SERVICE WORKER All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation. In addition to a competitive salary, for regular-status, non-temporary positions, the Contra Costa Water District offers an excellent benefits package! International Federation of Professional and Technical Engineers, Local 21 benefits include: FULL-TIME BENEFITS ARE LISTED BELOW (PART-TIME BENEFITS ARE PRORATED PER THE MOU): Employer-paid medical, dental, vision, and life insurance Employer-paid short term and long term disability insurance Voluntary participation in the Flexible Spending Accounts for dependent care and healthcare reimbursements Flexible Benefit of $50 per month; equating to $600 per year Voluntary participation in the 401(a) and 457(b) deferred compensation plans with up to a 3% employer match 11 paid holidays per year 56 hours of paid administrative leave per year in lieu of compensation time off for FLSA exempt classifications. (FLSA non-exempt positions such as Administrative Secretaries do not receive administrative leave.) 40-hour vacation credit upon hire plus vacationaccrual at 10 daysduring the first year; 15 days per year accrualduring year two; with additionalaccrual increases thereafter 96 hours of sick leave accrual per year Employer-paid retiree health insurance for retiree and dependents. Local 21 employeescurrently contribute 2.2%of base pay on a pretax basis for this benefit. Employees hired on or after January 1, 2016 are subject to a 10-year District-servicevesting period to be eligible for fully paid retiree medical upondirect retirement from the District. The District contracts with CalPERS for medical benefits. A defined benefit retirement plan; reciprocity with CalPERS and CalPERS reciprocal agencies. (Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paidretiree medical.) The defined benefit is 2.35% at 55for those with classicreciprocity.New hires who are not eligible for classicreciprocity areeligible forthe 2% at 62 PEPRA defined benefit. Participation in Social Security and Medicare Extensive Wellness Program including 50% employer-paid gym membership, up to $40.00 per month Health Insurance Credit for eligible dependents who have other medical benefit coverage Educational Assistance Program up to $3,000 per year per employee Employer-paid Employee Assistance Program offering counseling and referral services Employees receive free admission to Los Vaqueros Reservoir that offers recreation areas, fishing, boating, and hiking trails. And more! Foradditional information and the full details,eligibility, and provisionsregarding the District's applicable benefits package, please visit: Benefit Brochure Closing Date/Time: 12/11/2023 5:00 PM Pacific
Nov 21, 2023
Full Time
GENERAL JOB FUNCTION Contra Costa Water District (CCWD) is an innovative leader in California water management, providing a work environment that prioritizes: the safety of employees and the public; diversity and inclusion values; and employees' professional growth and development. CCWD is seeking a skilled, motivated, and team-oriented Grants Specialist in our Planning Department . This position will be located at our Administrative Building in Concord, CA. We offer competitive salaries, comprehensive benefits such as medical, dental, vision, life insurance, retirement, and deferred compensation plans, plus a great working environment! The Grants Specialist will be part of the Facilities Planning group within the Planning Department. The successful candidate will be an integral member of the team and work closely with the Senior Engineer and Principal Engineer to administer and pursue grant funding consistent with the Grants Program Master Plan, Ten Year Capital Improvement Plan, and other CCWD interests. We are looking for someone who is: Knowledgeable in the principles, practices, and techniques of grants administration, including identifying funding sources, writing grant applications, executing and administering funding agreements, monitoring grant funds disbursement, and complying with reporting requirements. Knowledgeable of water management principles in California and is able to administer and participate in regional grants, projects, or programs. A motivated self-starter with effective interpersonal and leadership skills. Comfortable in a fast-paced environment and skilled at prioritizing workloads to meet regular deadlines. Capable of independently managing projects and balancing time effectively. A strong and clear communicator, both verbally and in writing, to internal and external stakeholders. Adept at working collaboratively with others on project teams and across departments and fostering effective team interaction to ensure projects are delivered successfully. What you will typically be responsible for: Performing activities related to acquiring new funding and managing funding agreements. Identifying and recommending new funding opportunities for CCWD projects based on understanding and interpreting funding guidelines and program restrictions. Writing grant applications and coordinating with CCWD staff to write scopes of work, budgets, and schedules for CCWD projects. Reviewing and understanding technical information about projects to facilitate grant applications and ongoing reporting requirements. Managing funding agreements and other contracts; understanding legal requirements and ensuring CCWD remains in compliance with contract obligations. Preparing clear and concise reports, correspondence, invoice documentation, and other written materials. Effectively representing the CCWD in meetings with governmental agencies, regulatory organizations, community groups, businesses, professional organizations, and in meetings with individuals. Supporting and coordinating with CCWD departments in completion of grant-related activities during implementation of projects. Facilitate regional grants, projects, or programs that support CCWD’s objectives. OUR VALUES: Safety : We provide, as a top priority, a safe and healthful work environment for our team. Trust : We protect the public trust with uncompromising integrity, commitment to our professional standards, full transparency, and fairness in all our business dealings. Responsibility : We take ownership for our results and deliver on our performance outcomes to responsibly serve our customers, our community, and our planet. Exceptional Service : We value our customers, act in their best interest, and take pride in delivering personalized service. Employee Success : We share a meaningful sense of purpose in an environment that strives to offer professional growth, diversity, inclusivity, and work-life balance. Teamwork : We engage in respectful, collaborative, trust-based relationships at all levels within the organization and with our business partners. Continuous Improvement : We continuously seek opportunities to optimize our business practices and assets by engaging the expertise of our employees and embracing innovation. Recognition : We reward the positive contributions of our employees at the organization, team, and individual levels. Communication : We strive for open, effective dialogues at all levels of the organization to ensure input is valued and considered and reasons for decisions are explained. EXAMPLES OF DUTIES For a full description of duties, please visit the following link: Class Specifications | Grants Specialist | Class Spec Details (governmentjobs.com) MINIMUM QUALIFICATIONS For a full description of minimum qualifications, please visit the following link: Class Specifications | Grants Specialist | Class Spec Details (governmentjobs.com) ADDITIONAL INFORMATION The Recruitment & Selection Process: Applicants must submit a completed Contra Costa Water District online application, including all responses to the Supplemental Questionnaire, by the posted deadline in order to be considered. The TENTATIVE Oral Panel Interviews date is TBD. The TENTATIVE Department Oral Panel Interviews date is TBD. Possession of the minimum qualifications does not guarantee an invitation to the next step in the selection process. All candidate materials will be carefully evaluated and only those considered best qualified will be invited to the next step in the selection process . The Contra Costa Water District reserves the right to modify the recruitment and selection process based on agency needs. Notification: All applicants will be notified of the disposition of their application via email following its review. Applicants may also sign into their governmentjobs.com account to view their current application status and notifications. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. Applicants requesting reasonable accommodation during any phase of the recruitment process are instructed to contact Human Resources at 925-688-8002. EQUAL EMPLOYMENT OPPORTUNITY Contra Costa Water District is committed to equal employment opportunity for all employees and applicants. We prohibit discrimination based upon race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other actual or perceived status protected under federal, state, or local law. Employment decisions are based on individual qualifications and performance. DIVERSITY AND INCLUSION One of the many CCWD goals is to pursue organizational excellence through diversity, inclusivity, leadership, and professionalism. We recognize the strengths of staff creativity, innovation, problem-solving, and improved decision-making resulting from diverse perspectives, and we strive to be a culturally diverse organization that values, recognizes, and supports inclusion. CONDITIONS OF EMPLOYMENT A condition of employment for all CCWD positions includes successfully passing a Department of Justice Live Scan fingerprint check and completion of the federal Employment Eligibility Verification Form I-9. Additionally, in compliance with federal law, CCWD participates in E-Verify. Conviction records are not an automatic bar to District employment, each case is given individual consideration for job relatedness. DISASTER SERVICE WORKER All CCWD employees are designated Disaster Service Workers through state and local law. As such, CCWD employees may be called upon to support the activities of CCWD during an emergency situation. In addition to a competitive salary, for regular-status, non-temporary positions, the Contra Costa Water District offers an excellent benefits package! International Federation of Professional and Technical Engineers, Local 21 benefits include: FULL-TIME BENEFITS ARE LISTED BELOW (PART-TIME BENEFITS ARE PRORATED PER THE MOU): Employer-paid medical, dental, vision, and life insurance Employer-paid short term and long term disability insurance Voluntary participation in the Flexible Spending Accounts for dependent care and healthcare reimbursements Flexible Benefit of $50 per month; equating to $600 per year Voluntary participation in the 401(a) and 457(b) deferred compensation plans with up to a 3% employer match 11 paid holidays per year 56 hours of paid administrative leave per year in lieu of compensation time off for FLSA exempt classifications. (FLSA non-exempt positions such as Administrative Secretaries do not receive administrative leave.) 40-hour vacation credit upon hire plus vacationaccrual at 10 daysduring the first year; 15 days per year accrualduring year two; with additionalaccrual increases thereafter 96 hours of sick leave accrual per year Employer-paid retiree health insurance for retiree and dependents. Local 21 employeescurrently contribute 2.2%of base pay on a pretax basis for this benefit. Employees hired on or after January 1, 2016 are subject to a 10-year District-servicevesting period to be eligible for fully paid retiree medical upondirect retirement from the District. The District contracts with CalPERS for medical benefits. A defined benefit retirement plan; reciprocity with CalPERS and CalPERS reciprocal agencies. (Reciprocal agency service does not count toward the 5-year or 10-year vesting requirement for fully paidretiree medical.) The defined benefit is 2.35% at 55for those with classicreciprocity.New hires who are not eligible for classicreciprocity areeligible forthe 2% at 62 PEPRA defined benefit. Participation in Social Security and Medicare Extensive Wellness Program including 50% employer-paid gym membership, up to $40.00 per month Health Insurance Credit for eligible dependents who have other medical benefit coverage Educational Assistance Program up to $3,000 per year per employee Employer-paid Employee Assistance Program offering counseling and referral services Employees receive free admission to Los Vaqueros Reservoir that offers recreation areas, fishing, boating, and hiking trails. And more! Foradditional information and the full details,eligibility, and provisionsregarding the District's applicable benefits package, please visit: Benefit Brochure Closing Date/Time: 12/11/2023 5:00 PM Pacific
CITY OF ATLANTA, GA
Atlanta, Georgia, United States
General Description and Classification Standards This position manages key functions essential to the programs and initiatives of the Mayor’s Office of Cultural Affairs (OCA) and is crucial to the financial viability of the office. The OCA currently manages the ability to generate revenue and sponsorship funds for specific cultural programs, such as the Atlanta Jazz Festival, ELEVATE public art festival and other programs and events produced by the OCA. This position is primarily responsible for managing the sponsorship development (includes utilizing appropriate grant funding resources and the promotion of the OCA’s programming). Supervision Received Works under general supervision, reporting to the Executive Director. Core responsibilities include the management and promotion of sponsorship opportunities and managing any personnel (contract or employee) that will work on the promotional and sponsorship efforts of the office. This position requires working knowledge of basic modes of non-profit fundraising, marketing, promotion and advertising. Essential Duties These are typical responsibilities for this position and should not be construed as exclusive or all- inclusive. May perform other duties as assigned. The employee in this position will be responsible for working with OCA management and other City officials to promote OCA’s programs and services, under the direction of the OCA Executive Director. Responsibilities will include the execution of promotions aimed at generating additional revenue for specific OCA programs. These task are inclusive of but not limited to: promoting the Atlanta Jazz Festival, promoting the ELEVATE Atlanta festival, promoting OCA’s various services geared to Atlanta’s art community, managing publication the OCA’s monthly e-newsletter and all email marketing and developing social media initiatives/promotions in conjunction with the City of Atlanta’s social media policies and guidelines. This position is responsible for establishing and maintaining relationships with OCA’s sponsors and partners and for maintaining reports on all initiatives/campaigns/programs created to promote the OCA and its programs and services. Reports should detail the program’s effectiveness, logistics, exposure, and cost. In addition, a monthly report should be submitted to the Executive Director reviewing work and all pending action items. This position is responsible for managing the OCA’s contacts for all sponsorship efforts, marketing and advertising. This is inclusive of but not limited to: working directly with appointed vendor representatives, coordinating meetings between OCA and vendor(s), managing and executing billing repayment functions for said contracts. This position will also be responsible for the preparation of procurement documentation for all OCA advertisement placement initiatives. This task is inclusive of but not limited to: negotiation and acquisition of estimates/pricing for ad placements, preparation of justification documentation, entry of request to OCA procurement system, management of procurement process for requested initiatives. Employee in this position may also oversee development and management of advertisement placement/insertion for OCA’s efforts in the areas of print, online/web, radio and television advertising. May train and supervise assigned planning, technical or professional staff. BS/BA from an accredited college or university in finance, development, arts administration, public/business administration or closely related field; 5 years’ experience in sponsorship or program marketing, in positions of progressive responsibility, preferably in a nonprofit, association or arts environment. Preferred Education and Experience MBA or equivalent post-graduate education Arts, Cultural and Performing Arts industry experience in marketing and sponsorships or fund development for nonprofit, government or arts agencies Knowledge, Skills and Abilities This is a partial listing of necessary knowledge's, skills, and abilities required to perform the job successfully: Keen attention to detail and ability to self-audit work Strong math, statistical, and problem-solving skills Strong written,verbal and interpersonal relationship and communication skills Ability to multi-task and deliver results in a fast-paced changing environment Ability to analyze information, identify key themes and draw conclusions to resolve problems Knowledge of Microsoft Office Suite Software:Word, Excel, PowerPoint, Outlook Oracle financial system experience preferred, but not required May require work on some weekend, or evening hours,with advance notice Licensures and Certifications None required.
Nov 18, 2023
Full Time
General Description and Classification Standards This position manages key functions essential to the programs and initiatives of the Mayor’s Office of Cultural Affairs (OCA) and is crucial to the financial viability of the office. The OCA currently manages the ability to generate revenue and sponsorship funds for specific cultural programs, such as the Atlanta Jazz Festival, ELEVATE public art festival and other programs and events produced by the OCA. This position is primarily responsible for managing the sponsorship development (includes utilizing appropriate grant funding resources and the promotion of the OCA’s programming). Supervision Received Works under general supervision, reporting to the Executive Director. Core responsibilities include the management and promotion of sponsorship opportunities and managing any personnel (contract or employee) that will work on the promotional and sponsorship efforts of the office. This position requires working knowledge of basic modes of non-profit fundraising, marketing, promotion and advertising. Essential Duties These are typical responsibilities for this position and should not be construed as exclusive or all- inclusive. May perform other duties as assigned. The employee in this position will be responsible for working with OCA management and other City officials to promote OCA’s programs and services, under the direction of the OCA Executive Director. Responsibilities will include the execution of promotions aimed at generating additional revenue for specific OCA programs. These task are inclusive of but not limited to: promoting the Atlanta Jazz Festival, promoting the ELEVATE Atlanta festival, promoting OCA’s various services geared to Atlanta’s art community, managing publication the OCA’s monthly e-newsletter and all email marketing and developing social media initiatives/promotions in conjunction with the City of Atlanta’s social media policies and guidelines. This position is responsible for establishing and maintaining relationships with OCA’s sponsors and partners and for maintaining reports on all initiatives/campaigns/programs created to promote the OCA and its programs and services. Reports should detail the program’s effectiveness, logistics, exposure, and cost. In addition, a monthly report should be submitted to the Executive Director reviewing work and all pending action items. This position is responsible for managing the OCA’s contacts for all sponsorship efforts, marketing and advertising. This is inclusive of but not limited to: working directly with appointed vendor representatives, coordinating meetings between OCA and vendor(s), managing and executing billing repayment functions for said contracts. This position will also be responsible for the preparation of procurement documentation for all OCA advertisement placement initiatives. This task is inclusive of but not limited to: negotiation and acquisition of estimates/pricing for ad placements, preparation of justification documentation, entry of request to OCA procurement system, management of procurement process for requested initiatives. Employee in this position may also oversee development and management of advertisement placement/insertion for OCA’s efforts in the areas of print, online/web, radio and television advertising. May train and supervise assigned planning, technical or professional staff. BS/BA from an accredited college or university in finance, development, arts administration, public/business administration or closely related field; 5 years’ experience in sponsorship or program marketing, in positions of progressive responsibility, preferably in a nonprofit, association or arts environment. Preferred Education and Experience MBA or equivalent post-graduate education Arts, Cultural and Performing Arts industry experience in marketing and sponsorships or fund development for nonprofit, government or arts agencies Knowledge, Skills and Abilities This is a partial listing of necessary knowledge's, skills, and abilities required to perform the job successfully: Keen attention to detail and ability to self-audit work Strong math, statistical, and problem-solving skills Strong written,verbal and interpersonal relationship and communication skills Ability to multi-task and deliver results in a fast-paced changing environment Ability to analyze information, identify key themes and draw conclusions to resolve problems Knowledge of Microsoft Office Suite Software:Word, Excel, PowerPoint, Outlook Oracle financial system experience preferred, but not required May require work on some weekend, or evening hours,with advance notice Licensures and Certifications None required.
Butte-Glenn Community College
Oroville, CA, United States
Description Administrative Secretary-Grants: Class Specification (Job description) CSEA Range 25 ; Part -Time/Non-Exempt 20 hours per week; 11 months per year Tentative First Interviews: January 31-February 1, 2024 (Zoom) Tentative Second Interviews: February 9, 2024 (In Person) Anticipated Start Date: March 1, 2024 Position is currently grant funded through June 2028 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Native American Center (NAC) at Butte College supports self-identified Native American students. This center ensures Native American educational success, develops leaders, and increases the number of mentors to empower future generations. The Administrative Secretary-Grants position provides high-level clerical and programmatic support for the NAC. This position will be responsible for budget expenditures, transfers, and account balances, as well as front office clerical support including scheduling appointments and meetings, answering student questions in a friendly and compassionate manner, articulating the programs and services of the NAC, and following up with students as needed. This position will work closely with the Supervisor, Retention Specialist of the NAC, to complete program and fiscal reporting on various categorical and Native American Student Support and Success Program grant funds. Successful candidates will be student-centered, exercise a high level of confidentiality, responsibility, and possess strong organizational and communication skills to ensure the smooth operation of a fast-paced, diverse team. The work schedule is Monday - Thursday 9 a.m. - 2 p.m. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay , please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code • 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. Closing Date/Time: 12/18/2023 11:59 PM Pacific
Nov 18, 2023
Part Time
Description Administrative Secretary-Grants: Class Specification (Job description) CSEA Range 25 ; Part -Time/Non-Exempt 20 hours per week; 11 months per year Tentative First Interviews: January 31-February 1, 2024 (Zoom) Tentative Second Interviews: February 9, 2024 (In Person) Anticipated Start Date: March 1, 2024 Position is currently grant funded through June 2028 Application Tips for Success Additional Resources : About Butte College Relocation Incentive Housing Resources Benefits Telecommute Work Travel Reimbursement for Interviews Working Remotely - Some classifications may have the ability to work remotely or within a hybrid schedule. POSITION HIGHLIGHTS: The Native American Center (NAC) at Butte College supports self-identified Native American students. This center ensures Native American educational success, develops leaders, and increases the number of mentors to empower future generations. The Administrative Secretary-Grants position provides high-level clerical and programmatic support for the NAC. This position will be responsible for budget expenditures, transfers, and account balances, as well as front office clerical support including scheduling appointments and meetings, answering student questions in a friendly and compassionate manner, articulating the programs and services of the NAC, and following up with students as needed. This position will work closely with the Supervisor, Retention Specialist of the NAC, to complete program and fiscal reporting on various categorical and Native American Student Support and Success Program grant funds. Successful candidates will be student-centered, exercise a high level of confidentiality, responsibility, and possess strong organizational and communication skills to ensure the smooth operation of a fast-paced, diverse team. The work schedule is Monday - Thursday 9 a.m. - 2 p.m. Butte-Glenn Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Butte-Glenn Community College District will provide reasonable accommodation to qualified individuals. Butte-Glenn Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer. REPRESENTATIVE DUTIES, MINIMUM QUALIFICATIONS, DESIRED QUALIFICATIONS: Please visit the class specification to see the representative duties, minimum qualifications, desired qualifications, and other requirements of the position. DIVERSITY QUALIFICATION: Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity and sexual orientation and ethnic backgrounds of community college students and staff. APPLICATION INSTRUCTIONS: All applicants, including current Butte College employees, must submit all required documents with the online application in order to move forward in the recruitment process. REQUIRED ATTACHMENTS: Resume or Vita Diversity Essay: The Butte-Glenn Community College District has a very diverse staff and student population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. In your Diversity Essay , please describe your skills, education, professional development, community involvement, and professional experience working with these diverse groups. REQUIRED UPON HIRE: Transcripts of Academic Work: Official transcripts will be required upon hire. All offers of employment are contingent upon the submission of official transcripts showing completion of the degree. NOTE: Transcripts are not a required attachment during the application process. Foreign Transcripts: If you have foreign transcripts, you must include a U.S. evaluation and translation. Please contact the Office of Human Resources for a list of agencies providing this service or visit our website . Equivalency: If the position has an education equivalency component within the minimum qualifications and you are applying under equivalency, transcripts will not be required. PRE-EMPLOYMENT REQUIREMENTS: The successful applicant will be required to complete a medical history questionnaire and must agree to undergo and pass a pre-employment physical examination, based on the physical requirements of the position, prior to employment. The physician will be selected and paid for by the District. Disabilities not related to the essential physical job requirements will not preclude the applicant from being hired. Education Code • 87408.6 states that no person shall be initially employed by a community college district in an academic or classified position unless the person has submitted to an examination within the past sixty (60) days to determine that he or she is free of active tuberculosis. As a condition of employment, the District requires that you provide fingerprints prior to beginning work. You may be fingerprinted at Butte College Human Resources by appointment, or you may be fingerprinted at another agency. Should you be fingerprinted at another agency, the rolling fee charged by the Department of Justice (DOJ) for the fingerprint report is the employee's responsibility at the time of printing. The eligible list established from this recruitment will be used to fill the current vacancy and possibly future vacancies for positions with the same class specification. The District reserves the right to modify, rescind or re-advertise this announcement without notification or to delay indefinitely the employment of a person for the position. Closing Date/Time: 12/18/2023 11:59 PM Pacific
CA DEPARTMENT OF JUSTICE
Sacramento, California, United States
Job Description and Duties Under the direction of the Staff Services Manager II (SSM II), the SSM I is responsible for the planning, organization, direction, and management of the Division of Operations, Office of the Chief's Grant Services Branch, Local Assistance Unit, Tobacco Grant Program (TGP) Unit. The SSM I, through the TGP staff, ensures that local assistance funds are distributed and managed in compliance with various statutes by instituting control measures, best practices, and provides oversight of TGP funds. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this positon may be for you! Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-401814 Position #(s): 420-986-4800-001 Working Title: Tobacco Grant Program Manager I Classification: STAFF SERVICES MANAGER I $6,563.00 - $8,153.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Office of the Chief, Grant Services Branch, Sacramento. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General's website at www.oa g .ca .g ov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-401814) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/6/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover letter Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. It also serves as a documentation of your ability to present information clearly and concisely in writing and should be typed in 12 point, Arial font with no more than two pages in length. A cover letter or resume will not take the place of the SOQ. Applicants who do not submit a SOQ will not be considered for the position. The Statement of Qualifications should address the following question: Please explain how you have managed and administered a program while tracking key performance indicators (KPIs), identifying and correcting needed improvements, monitoring project budget, and supervising staff. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Grant management and administrative experience preferred Strong supervisory experience that provides career advancement guidance to staff Ability to independently make informed and effective decisions Demonstrated ability to successfully organize and lead group efforts Communicate effectively with individuals from varied experiences, perspectives and backgrounds Strong analytical and writing ability Proficient with creating Microsoft Excel spreadsheets and formulas to evaluate and analyze data Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Lety Perez (916) 210-7012 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Staff Services Manager I Examination Link: https://jobs.ca.gov/JOBSGEN/9PB19.PDF Additional Application Filing Information: Please note , if using the United States Portal Serive for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/6/2023
Nov 17, 2023
Full Time
Job Description and Duties Under the direction of the Staff Services Manager II (SSM II), the SSM I is responsible for the planning, organization, direction, and management of the Division of Operations, Office of the Chief's Grant Services Branch, Local Assistance Unit, Tobacco Grant Program (TGP) Unit. The SSM I, through the TGP staff, ensures that local assistance funds are distributed and managed in compliance with various statutes by instituting control measures, best practices, and provides oversight of TGP funds. Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Working Conditions This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this positon may be for you! Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-401814 Position #(s): 420-986-4800-001 Working Title: Tobacco Grant Program Manager I Classification: STAFF SERVICES MANAGER I $6,563.00 - $8,153.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Office of the Chief, Grant Services Branch, Sacramento. Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. For more information about the department, please visit the Attorney General's website at www.oa g .ca .g ov . Special Requirements A fingerprint check will be required. Clearly indicate the Job Control Code (JC-401814) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/6/2023 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover letter Statement of Qualifications - The Statement of Qualifications (SOQ) is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. It also serves as a documentation of your ability to present information clearly and concisely in writing and should be typed in 12 point, Arial font with no more than two pages in length. A cover letter or resume will not take the place of the SOQ. Applicants who do not submit a SOQ will not be considered for the position. The Statement of Qualifications should address the following question: Please explain how you have managed and administered a program while tracking key performance indicators (KPIs), identifying and correcting needed improvements, monitoring project budget, and supervising staff. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Grant management and administrative experience preferred Strong supervisory experience that provides career advancement guidance to staff Ability to independently make informed and effective decisions Demonstrated ability to successfully organize and lead group efforts Communicate effectively with individuals from varied experiences, perspectives and backgrounds Strong analytical and writing ability Proficient with creating Microsoft Excel spreadsheets and formulas to evaluate and analyze data Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Lety Perez (916) 210-7012 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Staff Services Manager I Examination Link: https://jobs.ca.gov/JOBSGEN/9PB19.PDF Additional Application Filing Information: Please note , if using the United States Portal Serive for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 12/6/2023
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: Under general supervision, this position will be responsible for the full range of contract development and management of social services contracts with non-profit grantees. This position will be actively involved in social services solicitations, participate in community meetings on behalf of APH , negotiate and develop contracts with grantee partners, and manages social service contracts, ensuring compliance by reviewing and approving grantee's invoices, program reports and performance. This position works closely with grantees and supports monitoring on-site visits and is responsible for ensuring grantees meet all social services contract requirements. If you are selected to Interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. APH Information: This position supports Austin Public Health's Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health's website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Incomplete applications will not be accepted. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.16 - $32.87 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may vary. Job Close Date 12/06/2023 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop Building H Preferred Qualifications Experience in the following service areas: food access, household stability, homelessness prevention, legal services, permanent supportive housing, homelessness services, adult education, workforce readiness, early childhood services, youth development services, services for seniors and individuals with different abilities, health equity, substance misuse, behavioral health, services for people who have immigrated. Experience with public sector grants and contracts including contract development, negotiation, management and compliance. Experience with managing grants and grant requirements. Experience with non-profit organizations and public sector solicitations Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares scope of work and other solicitation related documentation for assigned contracts within the APH Social Services funding program. Prepares and processes RFP / RFA documents and grant subcontracts, negotiates work-statements/budgets, and executes assigned contracts. Participates in evaluating and negotiating agreements for successful applicants. Reviews and approves reimbursement request for assigned contracts. Develops and maintains good relationships with stakeholders, community leaders, public and private sector partners, and the general public. Provides leadership, technical advice, subject matter expertise, and general assistance to community members, external consultants, internal department staff, and City management. Develops and conducts training and technical assistance through a variety of methods. Collects program feedback on an ongoing basis, prepares responsive revisions to program guidelines, and conducts ongoing evaluation and revision of program policies, processes, and procedures in consultation with stakeholders. Represents the Social Services Program, as appropriate, at professional meetings of various scopes including work groups related to funded services. Ensures that all records and databases are maintained and administered in accordance with applicable laws and City policies; and fields inquiries from City management, the public, and media regarding the Social Services Program. Creates and submits required reports. Provides technical assistance to funded agencies to ensure compliance with terms and conditions Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues, and reporting major contract problems to supervisor. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of contracting and contract administration. Knowledge of contract law, contracting practices regulations, policies, and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of fiscal planning and budget preparation. Knowledge of City practices, policies, and procedures. Knowledge and understanding of ethics and public good; is concerned with public trust. Skill in high-level communication and in navigating and facilitating productive discussions with a wide variety of participants. Skill in using computers and related software, including digital databases for contract monitoring, data reporting, and supporting business needs. Skill in data analysis and problem solving. Skill in effective project management and customer service, with the ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Skill in navigating organizational, community, and team dynamics. Ability to evaluate contractor performance. Ability to develop technical and program requirements and specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to cultivate diverse relationships with internal and external stakeholders and create space for continual inquiry and dialogue. Ability to remain flexible in order to handle interruptions and shift priorities when organizational demands require. Ability to take initiative and develop solutions quickly and effectively. Ability to develop and deliver technical assistance to a variety of audiences, including public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Social Services Funding Specialist position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy. Can you meet this requirement? Yes, I will comply to the vaccinations required by the EMS department No, I cannot meet this requirement * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Describe your experience in contract management, including contract negotiations (Open Ended Question) * Summarize your experience in developing/monitoring budgets and performance measures and identify the specific employment engagements during which you demonstrated this experience. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Nov 16, 2023
Full Time
Minimum Qualifications Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: Under general supervision, this position will be responsible for the full range of contract development and management of social services contracts with non-profit grantees. This position will be actively involved in social services solicitations, participate in community meetings on behalf of APH , negotiate and develop contracts with grantee partners, and manages social service contracts, ensuring compliance by reviewing and approving grantee's invoices, program reports and performance. This position works closely with grantees and supports monitoring on-site visits and is responsible for ensuring grantees meet all social services contract requirements. If you are selected to Interview: This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. APH Information: This position supports Austin Public Health's Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health's website . Immunization Requirement: Due to high-risk areas, Austin Public Health employees must comply with the department's immunization policy. Regarding your Application: A detailed, complete City of Austin employment application is required to evaluate your qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. The application and resume must include dates (month and year) for each job history entry. In addition, the resume information must match the information on the application. Incomplete applications will not be accepted. Please describe your specific experience as it relates to the minimum and preferred qualifications when responding to the supplemental questions on the application. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. Incomplete applications will not be considered. Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. The responses to the supplemental questions should reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide are current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner. Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.16 - $32.87 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. Hours may vary. Job Close Date 12/06/2023 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 7201 Levander Loop Building H Preferred Qualifications Experience in the following service areas: food access, household stability, homelessness prevention, legal services, permanent supportive housing, homelessness services, adult education, workforce readiness, early childhood services, youth development services, services for seniors and individuals with different abilities, health equity, substance misuse, behavioral health, services for people who have immigrated. Experience with public sector grants and contracts including contract development, negotiation, management and compliance. Experience with managing grants and grant requirements. Experience with non-profit organizations and public sector solicitations Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Prepares scope of work and other solicitation related documentation for assigned contracts within the APH Social Services funding program. Prepares and processes RFP / RFA documents and grant subcontracts, negotiates work-statements/budgets, and executes assigned contracts. Participates in evaluating and negotiating agreements for successful applicants. Reviews and approves reimbursement request for assigned contracts. Develops and maintains good relationships with stakeholders, community leaders, public and private sector partners, and the general public. Provides leadership, technical advice, subject matter expertise, and general assistance to community members, external consultants, internal department staff, and City management. Develops and conducts training and technical assistance through a variety of methods. Collects program feedback on an ongoing basis, prepares responsive revisions to program guidelines, and conducts ongoing evaluation and revision of program policies, processes, and procedures in consultation with stakeholders. Represents the Social Services Program, as appropriate, at professional meetings of various scopes including work groups related to funded services. Ensures that all records and databases are maintained and administered in accordance with applicable laws and City policies; and fields inquiries from City management, the public, and media regarding the Social Services Program. Creates and submits required reports. Provides technical assistance to funded agencies to ensure compliance with terms and conditions Monitors contractor and subcontractor performance for compliance to contract terms and conditions by reviewing contractor performance, compiling contractor performance evaluation information, resolving minor contract issues, and reporting major contract problems to supervisor. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of contracting and contract administration. Knowledge of contract law, contracting practices regulations, policies, and techniques. Knowledge of contract language, terms, conditions etc. Knowledge of fiscal planning and budget preparation. Knowledge of City practices, policies, and procedures. Knowledge and understanding of ethics and public good; is concerned with public trust. Skill in high-level communication and in navigating and facilitating productive discussions with a wide variety of participants. Skill in using computers and related software, including digital databases for contract monitoring, data reporting, and supporting business needs. Skill in data analysis and problem solving. Skill in effective project management and customer service, with the ability to prioritize multiple projects and effectively manage workflow to meet deadlines. Skill in navigating organizational, community, and team dynamics. Ability to evaluate contractor performance. Ability to develop technical and program requirements and specific terms or conditions for contracts. Ability to resolve non-complex contractual problems. Ability to cultivate diverse relationships with internal and external stakeholders and create space for continual inquiry and dialogue. Ability to remain flexible in order to handle interruptions and shift priorities when organizational demands require. Ability to take initiative and develop solutions quickly and effectively. Ability to develop and deliver technical assistance to a variety of audiences, including public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Social Services Funding Specialist position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or another relevant field, plus two (2) years of experience in developing and implementing social services programs, grant monitoring, community engagement, nonprofit development, or related experience. Experience may substitute for education up to the maximum of four (4) years. Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for experience up to two (2) years. Do you meet these minimum qualifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy. Can you meet this requirement? Yes, I will comply to the vaccinations required by the EMS department No, I cannot meet this requirement * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Describe your experience in contract management, including contract negotiations (Open Ended Question) * Summarize your experience in developing/monitoring budgets and performance measures and identify the specific employment engagements during which you demonstrated this experience. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the question above, please describe your experience. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Master's Degree from an accredited college or university with major course work in a field related to the job. Licenses or Certifications: Valid Driver's License. Must possess at least one of the following: Psychologist Licensed Clinical Social Worker ( LCSW ) Licensed Masters Social Worker ( LMSW ) Licensed Professional Counselor ( LPC ) Licensed Professional Counselor-I ( LPC -I) Licensed Marriage and Family Therapist ( LMFT ) Must maintain licensure during employment An LMSW or LPC -I must submit a supervision plan to their respective state board within 90 days of employment working towards their LCSW or LPC licensure. Notes to Applicants When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. You must use "N/A" for fields that are not applicable. If you are selected as a top candidate: A criminal history check will be conducted on the selected candidates Driving Requirement - This position requires a Valid Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Job Offer is contingent on having a driving record that meets the City's Driver Record Evaluation Standards. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. DACC reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Pay Range $28.04 - $34.34 per hour Hours Monday - Friday. 8:00 a.m. to 5:00 p.m. Job Close Date 12/06/2023 Type of Posting External Department Downtown Austin Community Court Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience working with Adult Homeless population. Experience working with clients with significant mental health issues in a clinical setting. Experience working with clients with substance abuse issues in a clinical setting. Experience working in a criminal justice setting. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Conducts screening and assessment to determine diagnosis and treatment of mental, emotional, and behavioral disorders, conditions, and addictions, implements; and reviews individual treatment plans based on best practice. Assists client in the stabilization of bio-psychosocial functioning. Provides individual therapy. Provides case management, keeps up-to-date documentation, compiles data and informational reports, and prepares cost estimates. Refers citizens to appropriate agency or program. Records data on appropriate form and/or log. Attends meetings and/or seminars. Maintains safety and security of self, others, and facility. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of available resources in Austin for persons with multiple concerns including homelessness, substance abuse, and mental health. Knowledge of DSM -5. Skill in working with criminal offenders. Skill in assessment[JB1] and diagnosis. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in negotiation with other social service programs. Skill in obtaining services for clients. Skill in the application of casework principles. Skill in the process of interviewing and counseling. Skill in prioritizing tasks according to their criticality. Skill in operating a computer. Ability to work with hard to reach populations. Ability to be creative in developing treatment options. Ability to assess clients for mental health, substance abuse, and medical needs. Ability to engage clients and develop rapport. Ability to maintain strong boundaries with challenging clients. Ability to work well under pressure with multiple tasks. Ability to work as a team player. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Clinical Case Manager position are: Graduation with a Master's Degree from an accredited college or university with major course work in a field related to the job. Do you meet these minimum qualifications? Yes No * This position requires a Valid Driver License. Do you have a Valid Driver License or if selected for this position, do you have the ability to acquire a Valid Driver License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires one of the following: Psychologist, Licensed Clinical Social Worker (LCSW), Licensed Masters Social Worker (LMSW), Licensed Professional Counselor (LPC), Licensed Professional Counselor-I (LPC-I),and/or Licensed Marriage and Family Therapist (LMFT). Do you meet this requirement? Yes No * This position requires you to maintain the following licensure during employment: An LMSW or LPC-I must submit a supervision plan to their respective state board within 90 days of employment working towards their LCSW or LPC licensure. Are you able to meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe techniques you have used to engage clients who are difficult to serve. (Open Ended Question) * What do you find most challenging about working with clients who are homeless? If you don't have experience in this area, put N/A. (Open Ended Question) * Please explain how you meet the qualifications for this position. (Open Ended Question) * The physical requirements for this position include working outside, going to unhoused camps, walking through uneven terrain, moving and lifting boxes of household items for clients, etc. Will you be able to perform these duties with or without accommodations? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
Nov 16, 2023
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Master's Degree from an accredited college or university with major course work in a field related to the job. Licenses or Certifications: Valid Driver's License. Must possess at least one of the following: Psychologist Licensed Clinical Social Worker ( LCSW ) Licensed Masters Social Worker ( LMSW ) Licensed Professional Counselor ( LPC ) Licensed Professional Counselor-I ( LPC -I) Licensed Marriage and Family Therapist ( LMFT ) Must maintain licensure during employment An LMSW or LPC -I must submit a supervision plan to their respective state board within 90 days of employment working towards their LCSW or LPC licensure. Notes to Applicants When completing the City of Austin employment application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. You must use "N/A" for fields that are not applicable. If you are selected as a top candidate: A criminal history check will be conducted on the selected candidates Driving Requirement - This position requires a Valid Driver's License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation ( DRE ) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Job Offer is contingent on having a driving record that meets the City's Driver Record Evaluation Standards. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. DACC reserves the right to close posted positions prior to the advertised close date, based on recruitment strategies and business needs. Pay Range $28.04 - $34.34 per hour Hours Monday - Friday. 8:00 a.m. to 5:00 p.m. Job Close Date 12/06/2023 Type of Posting External Department Downtown Austin Community Court Regular/Temporary Regular Grant Funded or Pooled Position Grant Funded Category Professional Location 505 Barton Springs Rd Austin, TX 78704 Preferred Qualifications Preferred Experience: Experience working with Adult Homeless population. Experience working with clients with significant mental health issues in a clinical setting. Experience working with clients with substance abuse issues in a clinical setting. Experience working in a criminal justice setting. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Conducts screening and assessment to determine diagnosis and treatment of mental, emotional, and behavioral disorders, conditions, and addictions, implements; and reviews individual treatment plans based on best practice. Assists client in the stabilization of bio-psychosocial functioning. Provides individual therapy. Provides case management, keeps up-to-date documentation, compiles data and informational reports, and prepares cost estimates. Refers citizens to appropriate agency or program. Records data on appropriate form and/or log. Attends meetings and/or seminars. Maintains safety and security of self, others, and facility. Responsibilities - Supervisor and/or Leadership Exercised: None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of available resources in Austin for persons with multiple concerns including homelessness, substance abuse, and mental health. Knowledge of DSM -5. Skill in working with criminal offenders. Skill in assessment[JB1] and diagnosis. Skill in establishing and maintaining good working relationships with other City employees and the public. Skill in negotiation with other social service programs. Skill in obtaining services for clients. Skill in the application of casework principles. Skill in the process of interviewing and counseling. Skill in prioritizing tasks according to their criticality. Skill in operating a computer. Ability to work with hard to reach populations. Ability to be creative in developing treatment options. Ability to assess clients for mental health, substance abuse, and medical needs. Ability to engage clients and develop rapport. Ability to maintain strong boundaries with challenging clients. Ability to work well under pressure with multiple tasks. Ability to work as a team player. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Clinical Case Manager position are: Graduation with a Master's Degree from an accredited college or university with major course work in a field related to the job. Do you meet these minimum qualifications? Yes No * This position requires a Valid Driver License. Do you have a Valid Driver License or if selected for this position, do you have the ability to acquire a Valid Driver License by your hire date? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * This position requires one of the following: Psychologist, Licensed Clinical Social Worker (LCSW), Licensed Masters Social Worker (LMSW), Licensed Professional Counselor (LPC), Licensed Professional Counselor-I (LPC-I),and/or Licensed Marriage and Family Therapist (LMFT). Do you meet this requirement? Yes No * This position requires you to maintain the following licensure during employment: An LMSW or LPC-I must submit a supervision plan to their respective state board within 90 days of employment working towards their LCSW or LPC licensure. Are you able to meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Describe techniques you have used to engage clients who are difficult to serve. (Open Ended Question) * What do you find most challenging about working with clients who are homeless? If you don't have experience in this area, put N/A. (Open Ended Question) * Please explain how you meet the qualifications for this position. (Open Ended Question) * The physical requirements for this position include working outside, going to unhoused camps, walking through uneven terrain, moving and lifting boxes of household items for clients, etc. Will you be able to perform these duties with or without accommodations? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
Merced County, CA
Merced, California, United States
Examples of Duties Duties may include, but are not limited to the following: Provide analytical and technical assistance in the strategic planning and implementation of activities to financially build and sustain programs and services. Identify opportunities to build or expand on effective practices or program innovation through fundraising in collaboration with senior and executive management. Analyze County data and identify funding gaps in programs, services or community needs. Analyze revenue source data and prepare recommendations to support fundraising efforts, including: financial information, summaries, written reports and correspondence. Perform technical, analytical and professional tasks with emphasis on the collection, interpretation, aggregation and incorporation of data into funding proposals. Create, implement and utilize a grant and contract management system, including files, database, grants processing and prioritization protocol and contract monitoring procedures. Research, compile and analyze local, state, federal and private funding opportunities and make recommendations for management consideration. Identify funding opportunities that align with the interests of the organization and community for the purpose of maintaining or enhancing services and/or programs. Plan, develop, write and submit grant proposals for local, state, federal and private funding opportunities. Coordinate the grant application process, including direct communication with the funder or relevant parties, as needed. Maintain a repository of forms, documents, contracts, templates, historical documents or other relevant and useful information for completing the grant application process. Identify and analyze funding opportunities and barriers to grant implementation and make recommendations. Assist in the implementation of new grant programs, as needed, to support and ensure grant or contractual requirements. Interpret and apply a variety of policies, rules and regulations. Provide information which may require tact and discretion. Conduct presentations to Department Heads, senior and executive management, potential funders, key supporters and stakeholders as requested by management. Attend, participate and take clear and concise notes of relevant actions and/or decisions in a variety of meetings and committees. Lead, coordinate or manage civic engagement activities and projects; conduct outreach and develop surveys and/or other methods of obtaining community and/or business input; summarize and report results. Work with local, state, federal or private agencies to obtain project funding or ensure funding accountability and compliance. Establish and maintain positive working relationships with representatives of community organizations, federal, state, local or private agencies, County management, staff and the general public. Minimum Qualifications Experience: Three (3) years of full-time experience in fund development and revenue generation through competitive federal, state, local or private grant writing and application completion. Education: Equivalent to graduation from a four (4) year college or university in public, business, business administration, political science, economics, sociology or related field. (A Master’s Degree in Public or Business Administration may be substituted for two (2) years of the required experience or additional directly related experience may be substituted for the education on a year-for-year basis.) Essential Functions ESSENTIAL FUNCTIONS Initiate the research, identification, completion and submission of funding opportunities that will create, enhance or sustain programs or services for the benefit of the organization and community Develop recommendations regarding sensitive and complex information to management Analyze data, interpret policies, procedures, rules, regulations and legislation; develop appropriate conclusions and prepare reports Complete multiple priority projects with conflicting deadlines and under stressful conditions Establish, implement and achieve goals and objectives Maintain complete and accurate documentation of files submitted with funding application for consideration by awarding organization Research and develop best practices to improve grant submission outcomes. Operate a personal computer and other modern office equipment Communicate effectively with others in person and over the telephone Maintain confidential information in accordance with legal standards and/or the County regulations Represent the County with the community and other agencies Maintain a professional and effective working relationship with the administrative team Frequent use of depth perception, peripheral vision and color perception Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects Frequent use of hand-eye coordination Frequent use of data entry device including repetitive hand and arm motion Occasionally lift and carry up to 40 pounds Normal dexterity, frequent holding and grasping Sit or stand for long periods of time Regular attendance is an essential function Knowledge of: Public and private funding sources Fund development and grant management techniques Online national, state and local data sources to support the preparation of grant applications Grant research databases Principles and techniques of grant writing, administrative and budgetary analysis Grant application and management Planning, research and analysis techniques and procedures General principles of public administration Federal, state and local laws and regulations Personal computers, spreadsheets, database software and information systems Ability to: Learn and interpret pertinent federal, state and local laws, codes, rules, regulations and documentation Organize and develop comprehensive narrative and statistical reports Plan, initiate, coordinate and complete work assignments with a minimum of direction Determine priorities and design methods for achieving objectives Establish and maintain cooperative working relationships in a team environment and with officials, department heads and other personnel in Merced County and other agencies Research, analyze and make recommendations Communicate clearly and effectively both verbally and in writing Make formal presentations to a variety of groups Work independently and collaboratively with a multidisciplinary team community resources or organizations Demonstrate interpersonal sensitivity Exercise sound judgement Quickly adapt to changes in environment and situations as they arise HOLIDAYS & LEAVES MANAGEMENT LEAVE May receive, depending upon classification, 96 hours per Fiscal Year (prorated for the time remaining in the fiscal year). VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled consecutive work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE Management Disability Plan includes a comprehensive Short/Long Term Disability plan paid for by the County. LIFE INSURANCE $50,000 County-paid Management Life Insurance coverage. $5,000 County-paid Life Insurance coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. Closing Date/Time: Continuous
Nov 16, 2023
Full Time
Examples of Duties Duties may include, but are not limited to the following: Provide analytical and technical assistance in the strategic planning and implementation of activities to financially build and sustain programs and services. Identify opportunities to build or expand on effective practices or program innovation through fundraising in collaboration with senior and executive management. Analyze County data and identify funding gaps in programs, services or community needs. Analyze revenue source data and prepare recommendations to support fundraising efforts, including: financial information, summaries, written reports and correspondence. Perform technical, analytical and professional tasks with emphasis on the collection, interpretation, aggregation and incorporation of data into funding proposals. Create, implement and utilize a grant and contract management system, including files, database, grants processing and prioritization protocol and contract monitoring procedures. Research, compile and analyze local, state, federal and private funding opportunities and make recommendations for management consideration. Identify funding opportunities that align with the interests of the organization and community for the purpose of maintaining or enhancing services and/or programs. Plan, develop, write and submit grant proposals for local, state, federal and private funding opportunities. Coordinate the grant application process, including direct communication with the funder or relevant parties, as needed. Maintain a repository of forms, documents, contracts, templates, historical documents or other relevant and useful information for completing the grant application process. Identify and analyze funding opportunities and barriers to grant implementation and make recommendations. Assist in the implementation of new grant programs, as needed, to support and ensure grant or contractual requirements. Interpret and apply a variety of policies, rules and regulations. Provide information which may require tact and discretion. Conduct presentations to Department Heads, senior and executive management, potential funders, key supporters and stakeholders as requested by management. Attend, participate and take clear and concise notes of relevant actions and/or decisions in a variety of meetings and committees. Lead, coordinate or manage civic engagement activities and projects; conduct outreach and develop surveys and/or other methods of obtaining community and/or business input; summarize and report results. Work with local, state, federal or private agencies to obtain project funding or ensure funding accountability and compliance. Establish and maintain positive working relationships with representatives of community organizations, federal, state, local or private agencies, County management, staff and the general public. Minimum Qualifications Experience: Three (3) years of full-time experience in fund development and revenue generation through competitive federal, state, local or private grant writing and application completion. Education: Equivalent to graduation from a four (4) year college or university in public, business, business administration, political science, economics, sociology or related field. (A Master’s Degree in Public or Business Administration may be substituted for two (2) years of the required experience or additional directly related experience may be substituted for the education on a year-for-year basis.) Essential Functions ESSENTIAL FUNCTIONS Initiate the research, identification, completion and submission of funding opportunities that will create, enhance or sustain programs or services for the benefit of the organization and community Develop recommendations regarding sensitive and complex information to management Analyze data, interpret policies, procedures, rules, regulations and legislation; develop appropriate conclusions and prepare reports Complete multiple priority projects with conflicting deadlines and under stressful conditions Establish, implement and achieve goals and objectives Maintain complete and accurate documentation of files submitted with funding application for consideration by awarding organization Research and develop best practices to improve grant submission outcomes. Operate a personal computer and other modern office equipment Communicate effectively with others in person and over the telephone Maintain confidential information in accordance with legal standards and/or the County regulations Represent the County with the community and other agencies Maintain a professional and effective working relationship with the administrative team Frequent use of depth perception, peripheral vision and color perception Occasionally lift, carry, reach, push, pull, twist and manipulate large and small objects Frequent use of hand-eye coordination Frequent use of data entry device including repetitive hand and arm motion Occasionally lift and carry up to 40 pounds Normal dexterity, frequent holding and grasping Sit or stand for long periods of time Regular attendance is an essential function Knowledge of: Public and private funding sources Fund development and grant management techniques Online national, state and local data sources to support the preparation of grant applications Grant research databases Principles and techniques of grant writing, administrative and budgetary analysis Grant application and management Planning, research and analysis techniques and procedures General principles of public administration Federal, state and local laws and regulations Personal computers, spreadsheets, database software and information systems Ability to: Learn and interpret pertinent federal, state and local laws, codes, rules, regulations and documentation Organize and develop comprehensive narrative and statistical reports Plan, initiate, coordinate and complete work assignments with a minimum of direction Determine priorities and design methods for achieving objectives Establish and maintain cooperative working relationships in a team environment and with officials, department heads and other personnel in Merced County and other agencies Research, analyze and make recommendations Communicate clearly and effectively both verbally and in writing Make formal presentations to a variety of groups Work independently and collaboratively with a multidisciplinary team community resources or organizations Demonstrate interpersonal sensitivity Exercise sound judgement Quickly adapt to changes in environment and situations as they arise HOLIDAYS & LEAVES MANAGEMENT LEAVE May receive, depending upon classification, 96 hours per Fiscal Year (prorated for the time remaining in the fiscal year). VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled consecutive work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE Management Disability Plan includes a comprehensive Short/Long Term Disability plan paid for by the County. LIFE INSURANCE $50,000 County-paid Management Life Insurance coverage. $5,000 County-paid Life Insurance coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) Anthem EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. Closing Date/Time: Continuous
TEXAS PARKS AND WILDLIFE
Austin, Texas, United States
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Contract Specialist I-V Army 36B, 51C, 36A Contract Specialist I-V Navy LS, LSS, 310X, 651X, 751X Contract Specialist I-V Coast Guard SK, F&S, FIN10, SEI16 Contract Specialist I-V Marine Corps 3044, 3006, 8640 Contract Specialist I-V Air Force 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brian Lofgren, (512) 389-8714 PHYSICAL WORK ADDRESS: 1340 Airport Commerce Drive, Austin, TX 78741 GENERAL DESCRIPTION: Under the direction of the Recreation Grants Fiscal Manager, the Grant Contract Specialist performs contract management work involving developing and evaluating a broad range of federal and state grant contracts/agreements including but not limited to: subrecipient grant agreements, interlocal agreements, and memorandums of agreement. Ensures the timely set-up of requisitions, contracts, & POs in the CAPPS system, monitors and maintains period of performance and amendments. Complexity of work assigned and level of supervision, latitude for the use of initiative and independent judgement will be consistent with the purchasing classification level assigned as well as the awarded level of authority for soliciting and awarding contracts per the TPWD agency procurement and contracting policy. May supervise the work of others. Performs additional duties as assigned. Complies will all Agency, Division and Branch rules, regulation and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: Contract Specialist I: One year of experience performing contract or grant management work; Contract Specialist II: Two years of experience performing contract or grant management work; Contract Specialist III: Three years of experience performing contract or grant management work; Contract Specialist IV: Four years of experience performing contract or grant management work. Licensure: Contract Specialist I or II: Must possess or be able to obtain, within one year of employment, a Certified Texas Contract Manager (CTCM) certification. Contract Specialist III or IV: Current Certified Texas Contract Manager (CTCM), Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Developer (CTCD), or other equivalent national certification, such as Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Purchasing Manager (CPM) and be able to obtain, within one year of employment, a Certified Texas Contract Manager (CTCM) certification. NOTE: Retention of position contingent on obtaining and maintaining required license and certification. ACCEPTABLE SUBSTITUTIONS: Education: One additional year of the required experience in contract or grant management work may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field may substitute for one year of the required experience in contract or grant management work. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field. Experience: Experience in State of Texas Contract and Purchasing support involving federal guidelines; Experience in state procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local unit of government; Experience with CAPPS Financials or a similar integrated financial system or automated purchasing system; Experience working with federal or state grant funds. Licensure: Current Certified Texas Contract Manager (CTCM), Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Developer (CTCD), or other equivalent national certification, such as Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Purchasing Manager (CPM). KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of state procurement and contract management requirements and regulations; Knowledge of best practices of developing contracts for grant agreements; Knowledge of business administration and accounting principles and practices; Knowledge of policies and procedures of contract management; Skill in the use of a computer, financial software, and Microsoft Office Suite; Skill in effective verbal and written communication; Skill in identifying and resolving problems by using strong analytical, innovative approaches and taking initiative in preventing and solving problems; Skill in meeting deadlines; Contract Specialist I-II: Ability to evaluate contracts/grant agreements and recommend future status; Ability to interpret policies, procedures, and regulations; Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract or grant agreement requirements; Ability to write and edit contract/grant agreement requirements and specifications; Ability to act in the best interest of the agency and demonstrate a high level of integrity; Ability to communicate effectively; Ability to analyze fiscal management information to determine appropriate use of funds; Ability to work as a member of a team; Ability to conduct work activities in accordance with TPWD safety program; Contract Specialist III - IV: Abilities of Contract Specialist I-II; PLUS: Ability to oversee and/or supervise the work of others. WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Eligible to telework according to TPWD policies after appropriate training period; Required to work overtime as necessary; Required to perform manual labor, including lifting supplies and materials up to 20 lbs.; Must conform to agency work rules, safety program, and dress and grooming standards; Required to travel 5% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Dec 5, 2023, 11:59:00 PM
Nov 15, 2023
Full Time
TPWD MISSION To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations. PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed. Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete. Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview. WATCH OUR VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES: Job Classification Service Military Specialty Contract Specialist I-V Army 36B, 51C, 36A Contract Specialist I-V Navy LS, LSS, 310X, 651X, 751X Contract Specialist I-V Coast Guard SK, F&S, FIN10, SEI16 Contract Specialist I-V Marine Corps 3044, 3006, 8640 Contract Specialist I-V Air Force 6C0X1, 60C0, 62S0, 63G0, 63S0, 64PX *More information on military occupational specialty codes can be found below: https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE: If you choose to claim military employment preference as outlined by the State of Texas, you must complete the Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference: 1. Veteran- DD214 showing honorable discharge. 2. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. 3. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. 4. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. 5. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating. Documentation must be attached to the application before military preference can be granted. BENEFITS: Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page. HIRING CONTACT: Brian Lofgren, (512) 389-8714 PHYSICAL WORK ADDRESS: 1340 Airport Commerce Drive, Austin, TX 78741 GENERAL DESCRIPTION: Under the direction of the Recreation Grants Fiscal Manager, the Grant Contract Specialist performs contract management work involving developing and evaluating a broad range of federal and state grant contracts/agreements including but not limited to: subrecipient grant agreements, interlocal agreements, and memorandums of agreement. Ensures the timely set-up of requisitions, contracts, & POs in the CAPPS system, monitors and maintains period of performance and amendments. Complexity of work assigned and level of supervision, latitude for the use of initiative and independent judgement will be consistent with the purchasing classification level assigned as well as the awarded level of authority for soliciting and awarding contracts per the TPWD agency procurement and contracting policy. May supervise the work of others. Performs additional duties as assigned. Complies will all Agency, Division and Branch rules, regulation and procedures. Qualifications: MINIMUM QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree. Experience: Contract Specialist I: One year of experience performing contract or grant management work; Contract Specialist II: Two years of experience performing contract or grant management work; Contract Specialist III: Three years of experience performing contract or grant management work; Contract Specialist IV: Four years of experience performing contract or grant management work. Licensure: Contract Specialist I or II: Must possess or be able to obtain, within one year of employment, a Certified Texas Contract Manager (CTCM) certification. Contract Specialist III or IV: Current Certified Texas Contract Manager (CTCM), Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Developer (CTCD), or other equivalent national certification, such as Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Purchasing Manager (CPM) and be able to obtain, within one year of employment, a Certified Texas Contract Manager (CTCM) certification. NOTE: Retention of position contingent on obtaining and maintaining required license and certification. ACCEPTABLE SUBSTITUTIONS: Education: One additional year of the required experience in contract or grant management work may substitute for 30 semester hours of the required education, with a maximum substitution of 120 semester hours. Experience: Graduation from an accredited college or university with a Master's degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field may substitute for one year of the required experience in contract or grant management work. PREFERRED QUALIFICATIONS: Education: Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration, Finance, Accounting, or a closely related field. Experience: Experience in State of Texas Contract and Purchasing support involving federal guidelines; Experience in state procurement or contracting policies and procedures; Experience in purchasing and/or contracting goods and services at a Texas state agency, college or university, or local unit of government; Experience with CAPPS Financials or a similar integrated financial system or automated purchasing system; Experience working with federal or state grant funds. Licensure: Current Certified Texas Contract Manager (CTCM), Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Developer (CTCD), or other equivalent national certification, such as Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Purchasing Manager (CPM). KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of state procurement and contract management requirements and regulations; Knowledge of best practices of developing contracts for grant agreements; Knowledge of business administration and accounting principles and practices; Knowledge of policies and procedures of contract management; Skill in the use of a computer, financial software, and Microsoft Office Suite; Skill in effective verbal and written communication; Skill in identifying and resolving problems by using strong analytical, innovative approaches and taking initiative in preventing and solving problems; Skill in meeting deadlines; Contract Specialist I-II: Ability to evaluate contracts/grant agreements and recommend future status; Ability to interpret policies, procedures, and regulations; Ability to evaluate fiscal data for reasonableness, necessity, and conformity with contract or grant agreement requirements; Ability to write and edit contract/grant agreement requirements and specifications; Ability to act in the best interest of the agency and demonstrate a high level of integrity; Ability to communicate effectively; Ability to analyze fiscal management information to determine appropriate use of funds; Ability to work as a member of a team; Ability to conduct work activities in accordance with TPWD safety program; Contract Specialist III - IV: Abilities of Contract Specialist I-II; PLUS: Ability to oversee and/or supervise the work of others. WORKING CONDITIONS: Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday; Eligible to telework according to TPWD policies after appropriate training period; Required to work overtime as necessary; Required to perform manual labor, including lifting supplies and materials up to 20 lbs.; Must conform to agency work rules, safety program, and dress and grooming standards; Required to travel 5% with possible overnight stays; Non-smoking environment in State buildings and vehicles. TPWD IS AN EQUAL OPPORTUNITY EMPLOYER Closing Date: Dec 5, 2023, 11:59:00 PM
City of Portland, Oregon
Portland, Oregon, United States
The Position Job Title: Grant Manager (Analyst II) Application Limit: Please note that this recruitment will close on 12/11/23 OR when the 75 application limit has been reached. FLSA Status: Exempt Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. T o view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements . The Portland Children’s Levy (PCL) invests proceeds of a local option property tax levy in proven programs for children and their families through competitive grant processes. PCL grew out of a need to increase opportunity for all Portland’s children. PCL invests in community-based programs working to eliminate structural inequities faced by families and children of color, low-income families, and children/youth with disabilities. PCL supports environments where children’s race, ethnicity, disability, gender, and income do not determine their well-being and school success. We promote and foster an internal culture that supports equity, diversity, and inclusion in all of our interactions. PCL encourages candidates with knowledge, ability, and experience working with a broad range of individuals and diverse communities to apply. Although not required, PCL encourages candidates who can fluently speak more than one language to include that information in their resume. The Grant Manager position manages and monitors PCL grants in multiple program areas which may include early childhood, afterschool, mentoring, and hunger relief programs. This position is a member of the program team responsible for the design and implementation of competitive funding processes, program policies, and operating procedures. Specific duties include: Independently manage and monitor 25-30 multi-year grants in multiple program areas (early childhood, afterschool, mentoring, and/or hunger relief) including contract and budget negotiation, annual budget review and approval, grant report review and analysis, performance monitoring, invoice review and approval and individual support and guidance for grantees. Codevelop and implement grantmaking processes for competitive funding rounds in partnership with stakeholders, consultants, and PCL staff. Recruit, train, and support volunteer grant reviewers including ad-hoc review committees. Prepare materials and co-facilitate decision-making of PCL’s Allocation Committee in public meetings. Evaluate the performance of grant-funded programs using established performance measures. Analyze quantitative and qualitative data, make program improvement and funding recommendations, and contribute to PCL performance and other reports. Present information in public meetings to the PCL Community Council, Allocation Committee, and City Council. Convene and facilitate grantee meetings as needed to assess common technical assistance needs, provide opportunities for relationship building, and address programmatic or systemic issues. Provide or coordinate technical assistance to grantees. Identify grantee training needs, and support grantees to provide culturally responsive and trauma-informed services. Research and analyze policy issues related to equity, child/youth services, and/or hunger relief service systems. Represent PCL in community efforts focused on child/youth services and/or hunger relief systems. Share information and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices, and various organizations, committees, and community groups. Assist or lead other short-term projects related to the duties listed above on an as-needed basis. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, and short and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated , community-focused, and self-aware, please apply yourself at the City of Portland today. Work Location Most hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here . To Qualify Applicants must specifically address and demonstrate in their résumé and answers to supplemental questions how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications: 1. Experience using principles and practices of grantmaking processes, grant administration, budget management, and analysis of program and budget performance. 2. Experience with principles and practices of diversity, equity, and inclusion and a successful track record working with communities of color, historically underserved communities, and community-based organizations. 3. Knowledge of child/youth development and supportive services for children/youth, and work experience in fields of child/youth education or services, mental health, and/or social work. 4. Experience collecting, evaluating, analyzing (using Excel and/or other software), and interpreting data such as performance data on program activities, children/families served, program participation, and the impact of grants on program participants and organizations. 5. Experience communicating clearly using a strengths-based approach, both verbally and in writing; preparing clear, concise, and comprehensive reports, correspondence, and other documents involving quantitative and qualitative data; communicating complex analytical topics to non-technical audiences. Preferred Qualifications Experience using and/or working in services for children and families in the Multnomah County area, especially in publicly funded services for families affected by racial inequities. Multi-lingual or bilingual candidates are encouraged to apply. Bachelor’s degree from an accredited college or university with major course work in public administration, public health, social work, non-profit management, or related field and five years of progressively responsible professional experience in administration, operations, management, equity or related roles; or an equivalent combination of training and experience. Special Requirements: A valid driver’s license The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: 12/11/2023 OR when 75 applications have been received. Applications Reviewed: week of 12/11/2023 Eligible List Created: week of 12/18/2023 First interviews: second week of January Second interviews: third-fourth week of January Third interviews: fifth week of January Offer: early February **Timeline is approximate and subject to change without notice** Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted. Please note that this recruitment will close on 12/11/23 OR when the 75 application limit has been reached. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/event s . Questions? Terrol Johnson Senior Recruiter, Bureau of Human Resources Terrol.Johnson @portlandore gon.gov An Equal Opportunity/Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 12/11/2023 11:59 PM Pacific
Nov 14, 2023
Full Time
The Position Job Title: Grant Manager (Analyst II) Application Limit: Please note that this recruitment will close on 12/11/23 OR when the 75 application limit has been reached. FLSA Status: Exempt Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. T o view current labor agreements, please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements . The Portland Children’s Levy (PCL) invests proceeds of a local option property tax levy in proven programs for children and their families through competitive grant processes. PCL grew out of a need to increase opportunity for all Portland’s children. PCL invests in community-based programs working to eliminate structural inequities faced by families and children of color, low-income families, and children/youth with disabilities. PCL supports environments where children’s race, ethnicity, disability, gender, and income do not determine their well-being and school success. We promote and foster an internal culture that supports equity, diversity, and inclusion in all of our interactions. PCL encourages candidates with knowledge, ability, and experience working with a broad range of individuals and diverse communities to apply. Although not required, PCL encourages candidates who can fluently speak more than one language to include that information in their resume. The Grant Manager position manages and monitors PCL grants in multiple program areas which may include early childhood, afterschool, mentoring, and hunger relief programs. This position is a member of the program team responsible for the design and implementation of competitive funding processes, program policies, and operating procedures. Specific duties include: Independently manage and monitor 25-30 multi-year grants in multiple program areas (early childhood, afterschool, mentoring, and/or hunger relief) including contract and budget negotiation, annual budget review and approval, grant report review and analysis, performance monitoring, invoice review and approval and individual support and guidance for grantees. Codevelop and implement grantmaking processes for competitive funding rounds in partnership with stakeholders, consultants, and PCL staff. Recruit, train, and support volunteer grant reviewers including ad-hoc review committees. Prepare materials and co-facilitate decision-making of PCL’s Allocation Committee in public meetings. Evaluate the performance of grant-funded programs using established performance measures. Analyze quantitative and qualitative data, make program improvement and funding recommendations, and contribute to PCL performance and other reports. Present information in public meetings to the PCL Community Council, Allocation Committee, and City Council. Convene and facilitate grantee meetings as needed to assess common technical assistance needs, provide opportunities for relationship building, and address programmatic or systemic issues. Provide or coordinate technical assistance to grantees. Identify grantee training needs, and support grantees to provide culturally responsive and trauma-informed services. Research and analyze policy issues related to equity, child/youth services, and/or hunger relief service systems. Represent PCL in community efforts focused on child/youth services and/or hunger relief systems. Share information and provide answers to questions from the public, elected officials, external public agencies and jurisdictions, other Bureaus/Offices, and various organizations, committees, and community groups. Assist or lead other short-term projects related to the duties listed above on an as-needed basis. City of Portland Core Values: Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here . Why work at the City of Portland? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, healthcare flexible and/or dependent care spending accounts, Carrot Fertility, basic life, and short and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated , community-focused, and self-aware, please apply yourself at the City of Portland today. Work Location Most hybrid employees will be expected to perform at least half of their work in person. City Council approved a human resources administrative rule in January 2023, HRAR - 4.045 , requiring employees, including those who are fully remote and hybrid, to perform work within Oregon or Washington. For more information, click here . To Qualify Applicants must specifically address and demonstrate in their résumé and answers to supplemental questions how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications: 1. Experience using principles and practices of grantmaking processes, grant administration, budget management, and analysis of program and budget performance. 2. Experience with principles and practices of diversity, equity, and inclusion and a successful track record working with communities of color, historically underserved communities, and community-based organizations. 3. Knowledge of child/youth development and supportive services for children/youth, and work experience in fields of child/youth education or services, mental health, and/or social work. 4. Experience collecting, evaluating, analyzing (using Excel and/or other software), and interpreting data such as performance data on program activities, children/families served, program participation, and the impact of grants on program participants and organizations. 5. Experience communicating clearly using a strengths-based approach, both verbally and in writing; preparing clear, concise, and comprehensive reports, correspondence, and other documents involving quantitative and qualitative data; communicating complex analytical topics to non-technical audiences. Preferred Qualifications Experience using and/or working in services for children and families in the Multnomah County area, especially in publicly funded services for families affected by racial inequities. Multi-lingual or bilingual candidates are encouraged to apply. Bachelor’s degree from an accredited college or university with major course work in public administration, public health, social work, non-profit management, or related field and five years of progressively responsible professional experience in administration, operations, management, equity or related roles; or an equivalent combination of training and experience. Special Requirements: A valid driver’s license The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested . Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection. ** PLEASE NOTE : The eligible list generated from this recruitment may be used to fill future vacancies** Recruitment Timeline: Job Posting Closes: 12/11/2023 OR when 75 applications have been received. Applications Reviewed: week of 12/11/2023 Eligible List Created: week of 12/18/2023 First interviews: second week of January Second interviews: third-fourth week of January Third interviews: fifth week of January Offer: early February **Timeline is approximate and subject to change without notice** Applicant Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. E-mailed and/or faxed applications will not be accepted. Please note that this recruitment will close on 12/11/23 OR when the 75 application limit has been reached. Additional Information Work Status: Non-citizen applicants must be authorized to work in the United States at the time of application. Veterans' Preference: If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. ADA, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance. Equal Employment Opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Language Pay Differential City of Portland employees who speak one or more languages in addition to English may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here. Did you know? The City of Portland offers How to Apply Classes and How to Apply Videos . The class and the videos are free and review best practices for applying to the City. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement or starting in April 2023 you are invited to attend the Question and Answers session. If you prefer to attend a virtual in-person class, they are also available once a month. Follow the link for the most recent list of scheduled dates for the Question and Answer session and the How to Apply Class: https://www.portland.gov/bhr/event s . Questions? Terrol Johnson Senior Recruiter, Bureau of Human Resources Terrol.Johnson @portlandore gon.gov An Equal Opportunity/Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 12/11/2023 11:59 PM Pacific
City of Boynton Beach, FL
Boynton Beach, Florida, United States
Purpose of Classification The purpose of this classification is to conduct research, develop proposals, and assist in the submission of and implementation of grants in the City of Boynton Beach. This position will assist with special projects in the pre-award planning and preparation, and the post-award administrative work related to City-wide. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Monitors and coordinates the financial and administrative operations of citywide grant programs. Interprets, explains, applies, and ensures compliance with guidelines of granting agencies and with all applicable laws, ordinances, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations. Utilizes various sources to research, identify, and determine availability of funding opportunities to support departmental goals and City Capital Improvement projects. Studies funding trends; secures and reviews funding source documents; research specific goals, purposes, conditions, restrictions, and qualifications for eligibility of each grant opportunity; gathers cost estimates to develop proposed budgets; evaluates potential success of funding opportunities; determines or recommends whether to apply for various grant programs. Supports the coordination, planning, and preparation of grant proposals including the preparation of City Commission agenda items; develops funding applications for various departments; prepares grant letters, application packages, and related documentation in prescribed format as directed by grant outlines or instructions; takes photographs in support of grant proposals; prepares necessary documentation to substantiate funding requests. Maintains specialized grant database and systems for recording and tracking grant proposals, awards, performance, and related statistical information; ensures all grant correspondence, files, reports, and tasks are recorded and regularly updated. Sets up project goals, reports, and other required tasks and deliverables in the grant database. Completes the analysis and reconciliation of grant-funded projects, reimbursement requests, and regulatory reports to the City’s financial system. Prepares and reconciles the Schedule of Federal Awards (SEFA) Prepares grant financial reports on a monthly, quarterly and as-needed basis. Prepares and completes various forms, correspondence, grant proposals, progress and annual reports, budgets, agendas, press releases, location maps, presentations, charts, tables, graphs, or other documents. Analyzes revenue and expenditure trends; prepares financial and statistical reports in compliance with all applicable Federal and state accounting and financial reporting requirements. Assists with audit preparation for grant-funded projects; assists leadership in decision-making processes. Operates a motor vehicle, personal computer, general office equipment, digital camera, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, e?mail, Internet, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner. Provides information and assistance to the public related to grant programs, procedures, forms, or other issues; responds to questions and complaints; research problems and initiates problem resolution; provides verbal and written information to the media. Attends meetings, serves on committees, and makes presentations as needed; attends community meetings; prepares information and makes presentations for public meetings. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Possesses effective speaking skills in a variety of situations; performs mathematical and statistical calculations; tracks project costs, expenditures, and revenues according to approved project budget. Exercises sound independent judgement and works within established guidelines with little or no direct supervision. Provides administrative and technical support to the Grants Manager, finance team and other city departments. Assists with special projects as needed. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, greeting visitors, making copies, sending/receiving faxes, ordering supplies, filing documentation, or processing incoming/outgoing mail. Serves as liaison between the city, community organizations, and residents to identify needs related to community development and affordable housing for low-income residents and neighborhoods. Assists with the preparation of consolidated plans, comprehensive annual financial reports, and annual action plan documents as needed. Assists in the administration and implementation of federally funded programs including subrecipient activities, income certification, and the Integrated Disbursement and Information System. Reviews and processes subrecipient requests; assists in draw-down processes; maintains program files and databases for federally funded programs. Performs general/clerical tasks, which may include answering telephone calls, greeting visitors, making copies, sending/receiving faxes, ordering supplies, filing documentation, or processing incoming/outgoing mail. Provides assistance to other employees or departments as needed; provides backup coverage in absence of other departmental staff members. Performs other related duties as required. Minimum Qualifications Bachelor’s degree in Business Administration, Public Administration, or closely related field; and supplemented by two (2) years previous experience and/or training that includes public grant administration and coordination; grant writing; organizational planning; research; proposal development; budgeting; project management; and personal computer operations; or Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver’s license. Minimum qualifications for education and experience must be met before consideration of the following preferred qualifications. PREFERRED QUALIFICATIONS Previous grant administration and review with a municipality or other government agency. Supplemental Information KNOWLEDGE, SKILLS AND ABILITIES Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Able to prepare accurate and thorough written reports. Understands and quickly accurately follows brief and oral and written instructions on moderately complex matters. Completes assigned tasks with minimal direction. Establishes and maintains harmonious relationships with supervisors, peers, customers, owners and tenants, City officials, other employees, other departments, other governmental and regulatory agencies, and the public as needed. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods at a keyboard or work station. Sensory Requirements : Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Tasks require the ability to communicate orally. Environmental Factors : Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. VETERANS' PREFERENCE Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City. Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package. The City of Boynton Beach's comprehensive benefits packageincludes: • Student Loan Forgiveness • Health Insurance • Dental Insurance • Vision Care Plan • Basic Term Life Insurance • Supplemental Life Insurance • Dependent Life Insurance • Accidental Death and Dismemberment Insurance • CityPension Plan • Short Term Disability and other Supplemental Plans • Long Term Disability Insurance • Employee Assistance Program • 457 Savings Plan (three options) • Paid Annual Leave / Vacation • Bonus Vacation Hours • 12Paid Holidays • Paid Sick Leave / Family Sick Leave • Educational Assistance Program *( Depending on budget funding ) •On-site Training Program • Wellness Program • Pre-Paid Legal and Identity Theft Protection Plans • Credit Union • Tax Deferred 125 Premium Plan • Flexible Spending Account • Direct Deposit • Social Security Student Loan Forgiveness Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s). Dental Insurance Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City. Vision Care Plan Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee. Life Insurance / Accidental Death and Dismemberment Insurance The City provides each eligible employee with term lifeandaccidental death insurance. Supplemental Life Insurance / Supplemental AD&D Insurance Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased. Dependent Life Insurance Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children. City Retirement / Pension Plans The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program. Supplemental Plans Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans. Short and Long Term Disability The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job. Employee Assistance Program (EAP) The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems. Deferred Compensation Plans (457 Plans) The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis. Vacation All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment. Holidays The City observes 12 paid holidays throughout the year. Sick Leave / Family Sick Leave Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family. Tuition Assistance *( Depending on availablebudget funding ) The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees. Wellness Program The City offers many wellness activities and programs throughout the year. Prepaid Legal Services and Identity Theft Protection Plan Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans. Credit Union All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities. Section 125 Plan for Health and Dental Premium Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you. Flexible Spending Accounts Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses . Direct Deposit Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
Nov 14, 2023
Full Time
Purpose of Classification The purpose of this classification is to conduct research, develop proposals, and assist in the submission of and implementation of grants in the City of Boynton Beach. This position will assist with special projects in the pre-award planning and preparation, and the post-award administrative work related to City-wide. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Monitors and coordinates the financial and administrative operations of citywide grant programs. Interprets, explains, applies, and ensures compliance with guidelines of granting agencies and with all applicable laws, ordinances, rules, regulations, standards, policies, and procedures; initiates any actions necessary to correct deviations. Utilizes various sources to research, identify, and determine availability of funding opportunities to support departmental goals and City Capital Improvement projects. Studies funding trends; secures and reviews funding source documents; research specific goals, purposes, conditions, restrictions, and qualifications for eligibility of each grant opportunity; gathers cost estimates to develop proposed budgets; evaluates potential success of funding opportunities; determines or recommends whether to apply for various grant programs. Supports the coordination, planning, and preparation of grant proposals including the preparation of City Commission agenda items; develops funding applications for various departments; prepares grant letters, application packages, and related documentation in prescribed format as directed by grant outlines or instructions; takes photographs in support of grant proposals; prepares necessary documentation to substantiate funding requests. Maintains specialized grant database and systems for recording and tracking grant proposals, awards, performance, and related statistical information; ensures all grant correspondence, files, reports, and tasks are recorded and regularly updated. Sets up project goals, reports, and other required tasks and deliverables in the grant database. Completes the analysis and reconciliation of grant-funded projects, reimbursement requests, and regulatory reports to the City’s financial system. Prepares and reconciles the Schedule of Federal Awards (SEFA) Prepares grant financial reports on a monthly, quarterly and as-needed basis. Prepares and completes various forms, correspondence, grant proposals, progress and annual reports, budgets, agendas, press releases, location maps, presentations, charts, tables, graphs, or other documents. Analyzes revenue and expenditure trends; prepares financial and statistical reports in compliance with all applicable Federal and state accounting and financial reporting requirements. Assists with audit preparation for grant-funded projects; assists leadership in decision-making processes. Operates a motor vehicle, personal computer, general office equipment, digital camera, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, e?mail, Internet, or other computer programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner. Provides information and assistance to the public related to grant programs, procedures, forms, or other issues; responds to questions and complaints; research problems and initiates problem resolution; provides verbal and written information to the media. Attends meetings, serves on committees, and makes presentations as needed; attends community meetings; prepares information and makes presentations for public meetings. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Possesses effective speaking skills in a variety of situations; performs mathematical and statistical calculations; tracks project costs, expenditures, and revenues according to approved project budget. Exercises sound independent judgement and works within established guidelines with little or no direct supervision. Provides administrative and technical support to the Grants Manager, finance team and other city departments. Assists with special projects as needed. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, greeting visitors, making copies, sending/receiving faxes, ordering supplies, filing documentation, or processing incoming/outgoing mail. Serves as liaison between the city, community organizations, and residents to identify needs related to community development and affordable housing for low-income residents and neighborhoods. Assists with the preparation of consolidated plans, comprehensive annual financial reports, and annual action plan documents as needed. Assists in the administration and implementation of federally funded programs including subrecipient activities, income certification, and the Integrated Disbursement and Information System. Reviews and processes subrecipient requests; assists in draw-down processes; maintains program files and databases for federally funded programs. Performs general/clerical tasks, which may include answering telephone calls, greeting visitors, making copies, sending/receiving faxes, ordering supplies, filing documentation, or processing incoming/outgoing mail. Provides assistance to other employees or departments as needed; provides backup coverage in absence of other departmental staff members. Performs other related duties as required. Minimum Qualifications Bachelor’s degree in Business Administration, Public Administration, or closely related field; and supplemented by two (2) years previous experience and/or training that includes public grant administration and coordination; grant writing; organizational planning; research; proposal development; budgeting; project management; and personal computer operations; or Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver’s license. Minimum qualifications for education and experience must be met before consideration of the following preferred qualifications. PREFERRED QUALIFICATIONS Previous grant administration and review with a municipality or other government agency. Supplemental Information KNOWLEDGE, SKILLS AND ABILITIES Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Able to prepare accurate and thorough written reports. Understands and quickly accurately follows brief and oral and written instructions on moderately complex matters. Completes assigned tasks with minimal direction. Establishes and maintains harmonious relationships with supervisors, peers, customers, owners and tenants, City officials, other employees, other departments, other governmental and regulatory agencies, and the public as needed. PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods at a keyboard or work station. Sensory Requirements : Tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Tasks require the ability to communicate orally. Environmental Factors : Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. VETERANS' PREFERENCE Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City. Full-time employees (those regularly scheduled to work at least 30hours per week) are eligible for the City's benefit package. The City of Boynton Beach's comprehensive benefits packageincludes: • Student Loan Forgiveness • Health Insurance • Dental Insurance • Vision Care Plan • Basic Term Life Insurance • Supplemental Life Insurance • Dependent Life Insurance • Accidental Death and Dismemberment Insurance • CityPension Plan • Short Term Disability and other Supplemental Plans • Long Term Disability Insurance • Employee Assistance Program • 457 Savings Plan (three options) • Paid Annual Leave / Vacation • Bonus Vacation Hours • 12Paid Holidays • Paid Sick Leave / Family Sick Leave • Educational Assistance Program *( Depending on budget funding ) •On-site Training Program • Wellness Program • Pre-Paid Legal and Identity Theft Protection Plans • Credit Union • Tax Deferred 125 Premium Plan • Flexible Spending Account • Direct Deposit • Social Security Student Loan Forgiveness Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s). Dental Insurance Premiums for eligible employeesare paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City. Vision Care Plan Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee. Life Insurance / Accidental Death and Dismemberment Insurance The City provides each eligible employee with term lifeandaccidental death insurance. Supplemental Life Insurance / Supplemental AD&D Insurance Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased. Dependent Life Insurance Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children. City Retirement / Pension Plans The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program. Supplemental Plans Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans. Short and Long Term Disability The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job. Employee Assistance Program (EAP) The City contracts with an employee assistance program (EAP) toprovide employees and their dependentswith free, confidential and professional counseling to help resolve personal or family problems. Deferred Compensation Plans (457 Plans) The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis. Vacation All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment. Holidays The City observes 12 paid holidays throughout the year. Sick Leave / Family Sick Leave Full-time employees accrue one day ofsick leaveper month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family. Tuition Assistance *( Depending on availablebudget funding ) The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees. Wellness Program The City offers many wellness activities and programs throughout the year. Prepaid Legal Services and Identity Theft Protection Plan Employees may chooseto enroll ina prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans. Credit Union All City employees mayjoin the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities. Section 125 Plan for Health and Dental Premium Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you. Flexible Spending Accounts Employees mayparticipate in flexible spending accounts for reimbursement of medical and/or dependent care expenses . Direct Deposit Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $24.3474 - $27.5469 DOE. The Community Justice Department is seeking a GRANTS AND CONTRACTS FINANCIAL ADMINISTRATOR to join their team. This position will administer financial management of grant programs and related contracts for the Community Justice Department (CJD), and coordinates grant applications for the department. Details: Priority screening will begin on Tuesday, November 28, 2023 . It is in your best interest to apply by this date. Applications will continue to be accepted until the position is filled. To Apply: Please complete all sections of the online application, even if a resume is submitted/requested. Please include with your completed application the following attachments: College transcripts (unofficial are accepted), a letter of interest and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Coordinates administration grants received by the Community Justice Department and partners. Receives and disburses funds; establishes and maintains accurate accounting records; prepares periodic financial and performance reports; ensures compliance with all applicable rules, regulations, and contract agreements. Assists in the preparation of project and program budgets and monitoring of project/program progress. Performs general accounting duties for assigned grants accounts including monthly reconciliation of cash receipts and disbursements; developing monthly correcting and adjusting entries; coordinating and performing month-end closing process; and coordinating year-end closing. Performs miscellaneous reconciliations, including accounts payable, accounts receivable, warrants payable, and miscellaneous clearing funds. Prepares financial accounting reports and statements for month-end, year-end, and grants closeout process. Develops and requests entry of budget amendments, transfers, and corrections. Works closely with finance department to determine Budgeting, Accounting and Reporting System (BARS) appropriate accounting needs related to Projects and Grants. Collects, prepares, and develops information and work papers for outside auditors. Works on year-end financial schedules to be used for Annual County Financial Report and State reports such as Annual Financial Report. Acts as liaison to grantees and contract holders. Prepares and manages contract agreements and establishes program parameters and standards. Creates key performance indicators to measure whether goals are being met. May participate in public forums and planning groups to examine issues, assist in program development, and plan services. Facilitates meetings for the collaboration of a variety of interests and stakeholders. Coordinates efforts to prepare and submit applications for project funding in assigned areas such as criminal justice services and programs, community-based services, and human services. Integrates principles of justice, equity, diversity, and inclusion into proposals. Assists in researching grant opportunities. Performs financial analysis for matching fund requirements; reviews, prepares and implements grant applications and awards. Creates requests for proposals and bid documents; conducts bid openings; recommends bid awards. Minimum Qualifications Requires a bachelor's degree. Degrees best suited for this position include public administration, non-profit administration, accounting, finance, social sciences. Master’s degree preferred. Requires three years of experience in grant preparation and administration. Requires financial analysis skills and work experience with adjusting and correcting entries, reconciliation, and financial statement preparation. SPECIAL REQUIREMENT : Must pass an extensive criminal background investigation. Physical/Environmental Demands The work is commonly performed in an office setting. Requires occasional light lifting (up to 20 lbs). Requires occasional out-of-town travel to attend meetings, conferences, and workshops. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
Nov 09, 2023
Full Time
Definition This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $24.3474 - $27.5469 DOE. The Community Justice Department is seeking a GRANTS AND CONTRACTS FINANCIAL ADMINISTRATOR to join their team. This position will administer financial management of grant programs and related contracts for the Community Justice Department (CJD), and coordinates grant applications for the department. Details: Priority screening will begin on Tuesday, November 28, 2023 . It is in your best interest to apply by this date. Applications will continue to be accepted until the position is filled. To Apply: Please complete all sections of the online application, even if a resume is submitted/requested. Please include with your completed application the following attachments: College transcripts (unofficial are accepted), a letter of interest and a resume. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Representative Examples of Work Coordinates administration grants received by the Community Justice Department and partners. Receives and disburses funds; establishes and maintains accurate accounting records; prepares periodic financial and performance reports; ensures compliance with all applicable rules, regulations, and contract agreements. Assists in the preparation of project and program budgets and monitoring of project/program progress. Performs general accounting duties for assigned grants accounts including monthly reconciliation of cash receipts and disbursements; developing monthly correcting and adjusting entries; coordinating and performing month-end closing process; and coordinating year-end closing. Performs miscellaneous reconciliations, including accounts payable, accounts receivable, warrants payable, and miscellaneous clearing funds. Prepares financial accounting reports and statements for month-end, year-end, and grants closeout process. Develops and requests entry of budget amendments, transfers, and corrections. Works closely with finance department to determine Budgeting, Accounting and Reporting System (BARS) appropriate accounting needs related to Projects and Grants. Collects, prepares, and develops information and work papers for outside auditors. Works on year-end financial schedules to be used for Annual County Financial Report and State reports such as Annual Financial Report. Acts as liaison to grantees and contract holders. Prepares and manages contract agreements and establishes program parameters and standards. Creates key performance indicators to measure whether goals are being met. May participate in public forums and planning groups to examine issues, assist in program development, and plan services. Facilitates meetings for the collaboration of a variety of interests and stakeholders. Coordinates efforts to prepare and submit applications for project funding in assigned areas such as criminal justice services and programs, community-based services, and human services. Integrates principles of justice, equity, diversity, and inclusion into proposals. Assists in researching grant opportunities. Performs financial analysis for matching fund requirements; reviews, prepares and implements grant applications and awards. Creates requests for proposals and bid documents; conducts bid openings; recommends bid awards. Minimum Qualifications Requires a bachelor's degree. Degrees best suited for this position include public administration, non-profit administration, accounting, finance, social sciences. Master’s degree preferred. Requires three years of experience in grant preparation and administration. Requires financial analysis skills and work experience with adjusting and correcting entries, reconciliation, and financial statement preparation. SPECIAL REQUIREMENT : Must pass an extensive criminal background investigation. Physical/Environmental Demands The work is commonly performed in an office setting. Requires occasional light lifting (up to 20 lbs). Requires occasional out-of-town travel to attend meetings, conferences, and workshops. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region. Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.
TACOMA PUBLIC SCHOOLS
Tacoma, Washington, United States
Description Expected Start Date: Pay Rate: $16.32 Per Hour Hours per day: AM / PM Crossings Benefits : NONE Additional Information: Two positions available, each for 1 hour am / 1 hour pm One position available for one hour after school Examples Of Duties This position monitors the activities of elementary students at crosswalks and assists students in crossing the street safely. Responsibilities: 1. Stops oncoming traffic using a flag to permit student to cross the street safely; monitors traffic flow and notes gaps in traffic to stop oncoming vehicles causing minimal disruption of flow. 2. Monitors students’ activities and behavior while approaching crosswalk and remains alert for potentially unsafe situations to prevent accidents and/or injuries. 3. Reports inappropriate student behavior and vehicles that fail to stop when signaled. OTHER JOB DUTIES 1. Performs related duties as assigned. Minimum Qualifications Education and Experience Completion of district training for school crossing guards is highly desirable. Knowledge Skills and Abilities Knowledge of building policies and procedures related to crosswalk safety. Ability to work cooperatively with building staff. Ability to exercise fairness in dealing with students. Ability to establish and maintain effective work and student relationships with a variety of people in a multi-cultural, diverse socio-economic setting. Required Licenses/Special Requirements None Working Conditions Works with students in indoor and outdoor settings; physical ability to assist children; may be exposed to infectious diseases and inclement weather. Supplemental Information Job Locator Number: D4112 This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us 504 Coordinator, Secondary: Megan Nelson, 253-571-1003, mnelson@tacoma.k12.wa.us Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357. Closing Date/Time: 12/3/2023 11:59 PM Pacific
Nov 08, 2023
Part Time
Description Expected Start Date: Pay Rate: $16.32 Per Hour Hours per day: AM / PM Crossings Benefits : NONE Additional Information: Two positions available, each for 1 hour am / 1 hour pm One position available for one hour after school Examples Of Duties This position monitors the activities of elementary students at crosswalks and assists students in crossing the street safely. Responsibilities: 1. Stops oncoming traffic using a flag to permit student to cross the street safely; monitors traffic flow and notes gaps in traffic to stop oncoming vehicles causing minimal disruption of flow. 2. Monitors students’ activities and behavior while approaching crosswalk and remains alert for potentially unsafe situations to prevent accidents and/or injuries. 3. Reports inappropriate student behavior and vehicles that fail to stop when signaled. OTHER JOB DUTIES 1. Performs related duties as assigned. Minimum Qualifications Education and Experience Completion of district training for school crossing guards is highly desirable. Knowledge Skills and Abilities Knowledge of building policies and procedures related to crosswalk safety. Ability to work cooperatively with building staff. Ability to exercise fairness in dealing with students. Ability to establish and maintain effective work and student relationships with a variety of people in a multi-cultural, diverse socio-economic setting. Required Licenses/Special Requirements None Working Conditions Works with students in indoor and outdoor settings; physical ability to assist children; may be exposed to infectious diseases and inclement weather. Supplemental Information Job Locator Number: D4112 This job description is not an employment agreement or contract. District administration has the exclusive right to alter this job description at any time without notice. The statements contained herein reflect general details as necessary to describe the primary functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance the workload. Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator: Renee Trueblood, 253-571-1252, civilrights@tacoma.k12.wa.us Title IX Coordinator: Wayne Greer, 253-571-1191, wgreer@tacoma.k12.wa.us 504 Coordinator, Elementary: Jennifer Herbold, 253-571-1096, jherbol@tacoma.k12.wa.us 504 Coordinator, Secondary: Megan Nelson, 253-571-1003, mnelson@tacoma.k12.wa.us Mailing address: P.O. Box 1357, Tacoma, WA 98401-1357. Closing Date/Time: 12/3/2023 11:59 PM Pacific
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Nursing Mentor (Perkins Grant) Job Category: NBU Job Opening Date: August 29, 2023 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: To mentor students in the Nursing program . Must be a current student at Saddleback College to apply. Additional Information: $17.00/hr Up to 20 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Nov 03, 2023
Part Time
Title: Nursing Mentor (Perkins Grant) Job Category: NBU Job Opening Date: August 29, 2023 Job Closing Date: June 30, 2024 Locations: Saddleback College Department: Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Type: Hourly Hours Per Week: 0 Job Description: To mentor students in the Nursing program . Must be a current student at Saddleback College to apply. Additional Information: $17.00/hr Up to 20 hours per week Schedule TBD On-site only This position is a short-term, temporary, hourly, Non-Bargaining Unit (NBU) assignment, not to exceed 160 days per fiscal year (July 1-June 30). The assignment is on an as needed basis, and may be shortened or extended at any time, due to departmental needs, with little to no notice. This recruitment will remain open until filled or withdrawn. Once you have submitted an application electronically, the current status of your application will be available to view at any time upon signing in under your personal username and password. Please do not call the Human Resources Office regarding the status of your application. Employment with the South Orange County Community College District is contingent upon successful completion of the Human Resources pre-employment ("onboarding") process. The Human Resources onboarding process may include, but is not limited to, successful completion of Live Scan fingerprinting (approx.. $70), I-9 completion, background checks, reference checks, TB testing, as well as completion of the online onboarding process. Failure to successfully complete any portion of the onboarding process will invalidate any conditional job offer received. Falsification of, or omission on, any SOCCCD pre-employment information may result in withdrawal of any conditional job offer or termination of employment. Short term, non-bargaining unit (NBU) positions may only be used on an intermittent/seasonal basis. Ed. Code sect. 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis." The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. Documentation according to USCIS I-9 guidelines (i.e. ID card and Social Security card) must be presented at the time of hire. Per IRS regulations, a Social Security card must be presented at the time of hire. Inclusion, Diversity, and Equity: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. Disability Accommodations: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . NBU at-will employment: After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the District. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated. Worksite: NBU employees are limited to working in a single position in one department/site Work schedules: Department/Division managers, administrators, and/or supervisors shall determine the work schedule of NBU employees to include the number of days and hours worked per week and the start and stop times. 160-day restriction: NBU employees will not work more than 160 days (in any combination of NBU positions) no matter how many hours per day they work. Payroll reporting period: The payroll reporting period is from the 15th of the first month to the 14th of the next month. NBU employees are paid on the 10th of the following month. Ex: Pay Period 01/15/23 through 02/14/23 will be paid on March 10th. California Sick leave : NBU employees are eligible for California Sick leave per AB1522. Information regarding AB1522 is provided to all NBU new hires during the onboarding process. Retirement information: NBU employees may not work more than 960 hours from July 1st-June 30th. NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees' Retirement System (CalPERS), through payroll deduction of about 7-9%. The District does not intend to employ NBU employees for more than 1,000 hours during any fiscal year. Sexual Harassment/Discrimination: The District is committed to providing an environment that respects the dignity of individuals and groups; is free of sexual harassment, exploitation, intimidation, violence, and other unlawful discrimination, preferential treatment, and harassment, including that which is based on any legally protected characteristic. Equal Employment Opportunity: It is the intent of the Board to establish and maintain within the District and all of its programs and activities a policy of equal opportunity in employment for all persons, and to prohibit discrimination, preferential treatment, or harassment based on sex, age, gender identity, gender expression, race, color, ethnic group identification, national origin, ancestry, religion, mental or physical disability, medical condition, genetic information, pregnancy, marital status or sexual orientation or because an individual is perceived as having one or more of the above characteristics. Confidentiality: Confidentiality of student and staff information is protected under federal law. Any information regarding students or staff that might be accessed in the course of a work assignment through a computer, student file, or other documentation, is to be used strictly to perform my job duties and may only be shared with those who are authorized to have such information. Mandated reporter: Child Abuse and Neglect Reporting: The South Orange County Community College District recognizes the responsibility of its staff to report to the appropriate agency when there is a reasonable suspicion that an abuse or neglect of a child may have occurred. Elder and Dependent Adult Abuse Reporting: It is the policy of the South Orange County Community College District to treat reports of violence against elderly persons or dependent adults as high priority criminal activity that is to be fully investigated regardless of the relationship between the victim and the suspect(s). Campus Crime and Safety Awareness : Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in Human Resources upon request. Drug-Free Environment: The District shall be free from all unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. The unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in all facilities under the control and use of the District. Any student or employee who violates this policy will be subject to disciplinary action, consistent with local, state, or federal law, which may include the referral to an appropriate rehabilitation program, suspension, demotion, expulsion, or dismissal. Smoke Free District: It is the intent of the South Orange County Community College District to maintain an educational and workplace environment that is conductive to the health and safety of our students and employees. Realizing the health hazards posed by smoking and by second-hand smoke, it is policy of the South Orange County Community College District to maintain a smoke free environment for all district sites. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. DISABILITY ACCOMMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources (DHR) at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu . CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources (DHR) office upon request. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY: The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must make sure that you have completed your application for a posting by 11:59 p.m. , Pacific Time, on the posting's Job Close Date, along with any required documents , in order to be considered for the position.
Description Under the general direction of the Deputy Finance Director the purpose of the position is to oversee the administration of all grant funds in support of the various departments within the City. An employee in this classification performs a variety of duties in preparing grant applications and monitoring programs to ensure compliance with specific regulations. Oversees any grant services or activities performed by a third-party contractor and assists with the implementation of grant programs for the City as required. Duties The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Conducts research of available federal, state, county, corporate and private foundation grants for all City departments. Disseminates grant information to appropriate departments regarding availability of funds to assess their interest. Develops and composes grant proposals to obtain available government and private funding from various programs and projects. Obtains assistance of outside consultants procured by the City to prepare more technical or complicated grants. Assist in the preparing of ordinances, resolutions, agendas, agreements, and other grant-related documents as necessary. Assist in the annual preparation of Lee County Tourism Development Council (TDC) grants for the City. Ensures the compliance of the grants that are awarded to the City by preparing all necessary documents, reports, and reimbursement requests. Performs or monitors compliance as required by grant documents. Ensures compliance with applicable federal and state accounting and financial reporting requirements. Develops policies/procedures/systems for the effective administration of grants to ensure compliance and effective internal controls. Monitor terms and conditions of awards and sub-awards which may also include changes in scope or requests time extensions from funding sources to obtain contract amendments reflecting changes. Communicates with department directors or designees who are responsible for implementing projects to determine need for extensions and/or amendments. Monitors grant budgets and appropriations, produces reports as needed. Monitors grant expenditures for allowability; monitors grant revenue and coordinate/prepares draw down of funds for approval and submittal. Discusses program requirements and sources of funds available with administrative personnel. Perform annual grant accounting reconciliation procedures in coordination with year-end closing procedures. Directs the establishment and maintenance of a resource library on available grants and completed grant applications. Maintains tracking of grant status for auditing/budgeting and information for statistical reports. Maintains master files on grants. Responsible for the preparation of reports to funding agencies. Provides information to accounting staff to ensure proper recording of grants for financial records. Performs frequent interdepartmental communications, attends conferences and professional meetings. Collects data from departments to package and submit reimbursement requests from funding sources. May require driving a motor vehicle to accomplish assign tasks. This position requires regular and reliable attendance and the employee’s physical presence at the workplace Assists with special projects as assigned. Performs related work as required and as directed. Required Education, Experience, License, Registration, and Certification Qualifications EDUCATION and/or EXPERIENCE Bachelor’s degree in accounting, finance, public administration, business administration, or related field from an accredited college Three (3) years progressively responsible grant writing and administration experience in a governmental environment preferred. Equivalent combination of education, training, certification and experience will be considered Proficiency in Microsoft Office is essential CERTIFICATES, LICENSES, REGISTRATIONS Must possess and maintain a valid Florida Driver’s License, or ability to obtain within 30 days of hire or promotion. Supplemental or Additional Information Knowledge of state, local, federal, county, corporate and foundation grant procedures and audit and compliance requirements. Able to obtain knowledge of the requirements, policies, and procedures of various departments. Knowledge of availability of grants and how to research and monitor grant opportunities. Proven track record in obtaining and monitoring compliance of grants. Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events. Comprehend basic legal principles of contracts and agreements. Maintain accurate financial records reports for informational, auditing, and operational use. Interpret, apply, and explain complex laws, codes, regulations, and ordinances. Review and verify accuracy of critical financial/trade data. Prepare budgetary and financial analyses. Organize own work, setting priorities and meeting critical deadlines. Making accurate arithmetic, financial, and statistical computations. Effectively communicate in person, over the telephone, and in writing. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Operate modern office equipment including computer equipment and software programs. Exceptional computer skills with Microsoft Office are essential. Benefits for full-time employeesinclude: Health insurance and subsidy for family and spouse coverage Dental insurance Life Insurance Accidental Death & Dismembermentinsurance Retirement plan 457 Deferred compensation plan Retirement Health Savings Plan Roth IRA Vacation, medical and personal leave Blood donation leave program 10paid holidays Beach parking sticker at resident rate Reimbursementof co-pays for annual physical and cancer screenings Paid Family Membership to SanibelRecreation Center Unlimited Sanibel Causeway transponder Cape Coral bridges transponder, if applicable
Oct 31, 2023
Full Time
Description Under the general direction of the Deputy Finance Director the purpose of the position is to oversee the administration of all grant funds in support of the various departments within the City. An employee in this classification performs a variety of duties in preparing grant applications and monitoring programs to ensure compliance with specific regulations. Oversees any grant services or activities performed by a third-party contractor and assists with the implementation of grant programs for the City as required. Duties The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Conducts research of available federal, state, county, corporate and private foundation grants for all City departments. Disseminates grant information to appropriate departments regarding availability of funds to assess their interest. Develops and composes grant proposals to obtain available government and private funding from various programs and projects. Obtains assistance of outside consultants procured by the City to prepare more technical or complicated grants. Assist in the preparing of ordinances, resolutions, agendas, agreements, and other grant-related documents as necessary. Assist in the annual preparation of Lee County Tourism Development Council (TDC) grants for the City. Ensures the compliance of the grants that are awarded to the City by preparing all necessary documents, reports, and reimbursement requests. Performs or monitors compliance as required by grant documents. Ensures compliance with applicable federal and state accounting and financial reporting requirements. Develops policies/procedures/systems for the effective administration of grants to ensure compliance and effective internal controls. Monitor terms and conditions of awards and sub-awards which may also include changes in scope or requests time extensions from funding sources to obtain contract amendments reflecting changes. Communicates with department directors or designees who are responsible for implementing projects to determine need for extensions and/or amendments. Monitors grant budgets and appropriations, produces reports as needed. Monitors grant expenditures for allowability; monitors grant revenue and coordinate/prepares draw down of funds for approval and submittal. Discusses program requirements and sources of funds available with administrative personnel. Perform annual grant accounting reconciliation procedures in coordination with year-end closing procedures. Directs the establishment and maintenance of a resource library on available grants and completed grant applications. Maintains tracking of grant status for auditing/budgeting and information for statistical reports. Maintains master files on grants. Responsible for the preparation of reports to funding agencies. Provides information to accounting staff to ensure proper recording of grants for financial records. Performs frequent interdepartmental communications, attends conferences and professional meetings. Collects data from departments to package and submit reimbursement requests from funding sources. May require driving a motor vehicle to accomplish assign tasks. This position requires regular and reliable attendance and the employee’s physical presence at the workplace Assists with special projects as assigned. Performs related work as required and as directed. Required Education, Experience, License, Registration, and Certification Qualifications EDUCATION and/or EXPERIENCE Bachelor’s degree in accounting, finance, public administration, business administration, or related field from an accredited college Three (3) years progressively responsible grant writing and administration experience in a governmental environment preferred. Equivalent combination of education, training, certification and experience will be considered Proficiency in Microsoft Office is essential CERTIFICATES, LICENSES, REGISTRATIONS Must possess and maintain a valid Florida Driver’s License, or ability to obtain within 30 days of hire or promotion. Supplemental or Additional Information Knowledge of state, local, federal, county, corporate and foundation grant procedures and audit and compliance requirements. Able to obtain knowledge of the requirements, policies, and procedures of various departments. Knowledge of availability of grants and how to research and monitor grant opportunities. Proven track record in obtaining and monitoring compliance of grants. Skill in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events. Comprehend basic legal principles of contracts and agreements. Maintain accurate financial records reports for informational, auditing, and operational use. Interpret, apply, and explain complex laws, codes, regulations, and ordinances. Review and verify accuracy of critical financial/trade data. Prepare budgetary and financial analyses. Organize own work, setting priorities and meeting critical deadlines. Making accurate arithmetic, financial, and statistical computations. Effectively communicate in person, over the telephone, and in writing. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain effective working relationships with employees and those contacted in the course of the work. Operate modern office equipment including computer equipment and software programs. Exceptional computer skills with Microsoft Office are essential. Benefits for full-time employeesinclude: Health insurance and subsidy for family and spouse coverage Dental insurance Life Insurance Accidental Death & Dismembermentinsurance Retirement plan 457 Deferred compensation plan Retirement Health Savings Plan Roth IRA Vacation, medical and personal leave Blood donation leave program 10paid holidays Beach parking sticker at resident rate Reimbursementof co-pays for annual physical and cancer screenings Paid Family Membership to SanibelRecreation Center Unlimited Sanibel Causeway transponder Cape Coral bridges transponder, if applicable
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
Description: CLASSIFICATION TITLE: Public Affairs/Communication Specialist II UNION CODE: R09 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,761 - $4,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,761 - $6,803 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by October 13, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: The Division of University Advancement engages CSUB alumni, donors, and friends to connect the university with the community through communications, events, programs, and philanthropic opportunities. The division aims to advance the resources available to the university and strengthen higher education in our region. Within the Division of University Advancement, the Athletics Annual Fund Coordinator, independently, under general supervision of the Associate Athletics Director of Development, performs complex duties in coordinating and supporting the Roadrunner Club through the cultivation, solicitation, and stewardship of donors and prospects for CSUB Athletics. DUTIES & RESPONSIBILITIES: Stewardship Manage an assigned portfolio of annual fund-level donors and prospects. Keep continued contact (in-person, electronically, and telephonically) to provide the highest level of stewardship and donor service exercising regular judgement and discretion. In concert with the Associate Athletics Director of Development, and appropriate event staff, coordinate donor events that provide stewardship opportunities through reserving space, performing outreach, sending reminders to attendees, assisting with marketing/promotion of the event, and setting up and taking down the event. Order gifts and promotional items and benefit delivery at the direction of the Director. Set-up, monitor event success, communicate any needs to the appropriate individual, and teardown basketball/baseball hospitality and chalk talks. With direction from the Associate Athletic Director of Development, assist with the coordination of the Roadrunner Club Board and its volunteers by setting up and sending calendar invites for meetings, creating agendas, prepare materials, etc. Solicitation In conjunction with Annual Giving and Stewardship department, coordinate phone-a-thon program by pulling phone lists, setting up times and phones for student athletes or board members to make calls, creation of emails, and putting together quarterly newsletter and annual informational brochure following pre-established template. Independently maintain contact (in-person, electronically, and telephonically) with donors about renewing annual gifts, and maintain contact with prospective donors about making contributions, to support CSUB athletics. With approval from the Athletics Director, the Associate Athletics Director of Development, and assigned athletics staff, work with coaching staff and student-athletes on fundraising efforts for scholarships and excellence funds. Assist with the drafting of proposals for donors and prospective donors usingpre-made templates. Identification Work with Data Analyst and Prospect Researcher to assist with prospect research to identify potential donors. Attend community and sporting events to network and develop relationships. Regularly enter data into the university’s donor database and help maintain data integrity. This includes updating contact information, reviewing giving history, managing relationships, running lists and reports. Cultivation Participate in the development and execution of cultivation events with prospective donors and current donors (i.e. AD’s Dinner, influencer dinners, and other meetings). Attend campus and community events to network with prospective donors. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a Bachelor’s degree in journalism, communications, marketing or other related field and two (2) years of professional experience in marketing, social media management, communications, public relations or related field. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Working knowledge of and ability to apply standard theories, practices, principles, and techniques related to stewardship and solicitation. Ability to build and manage more sophisticated contacts through networking. Demonstrated ability to keep abreast of campus events and subject matter expertise in relation to current events to identify and capitalize on stewardship and solicitation. Working knowledge of copyright and other applicable laws pertaining to publications and the media. Ability to think strategically, work well under pressure, and effectively manage the details of several concurrent projects. Ability to analyze and select pertinent facts and integrate them into communication vehicles. Strong story development and journalistic writing skills, as well as advanced editorial skills. Knowledge of fund development principles. Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and target audiences. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills. Ability to provide lead work direction as needed. Demonstrated ability to apply independently a wide variety of complex policies and procedures where specific guidelines may not exist. Ability to identify deviations from applicable policies. Ability to organize work by coordinating multiple projects, setting priorities, meeting deadlines and following up on assignments with minimal direction. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Candidate must be committed to the adherence of NCAA rules and regulations. PREFERRED QUALIFICATIONS: Experience working in fundraising for a collegiate athletics department. Specific experience assisting a successful annual fund. Experience with Raiser’s Edge donor records database system. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: CLASSIFICATION TITLE: Public Affairs/Communication Specialist II UNION CODE: R09 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,761 - $4,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,761 - $6,803 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by October 13, 2023 ; however, the position will remain open until filled. POSITION PURPOSE: The Division of University Advancement engages CSUB alumni, donors, and friends to connect the university with the community through communications, events, programs, and philanthropic opportunities. The division aims to advance the resources available to the university and strengthen higher education in our region. Within the Division of University Advancement, the Athletics Annual Fund Coordinator, independently, under general supervision of the Associate Athletics Director of Development, performs complex duties in coordinating and supporting the Roadrunner Club through the cultivation, solicitation, and stewardship of donors and prospects for CSUB Athletics. DUTIES & RESPONSIBILITIES: Stewardship Manage an assigned portfolio of annual fund-level donors and prospects. Keep continued contact (in-person, electronically, and telephonically) to provide the highest level of stewardship and donor service exercising regular judgement and discretion. In concert with the Associate Athletics Director of Development, and appropriate event staff, coordinate donor events that provide stewardship opportunities through reserving space, performing outreach, sending reminders to attendees, assisting with marketing/promotion of the event, and setting up and taking down the event. Order gifts and promotional items and benefit delivery at the direction of the Director. Set-up, monitor event success, communicate any needs to the appropriate individual, and teardown basketball/baseball hospitality and chalk talks. With direction from the Associate Athletic Director of Development, assist with the coordination of the Roadrunner Club Board and its volunteers by setting up and sending calendar invites for meetings, creating agendas, prepare materials, etc. Solicitation In conjunction with Annual Giving and Stewardship department, coordinate phone-a-thon program by pulling phone lists, setting up times and phones for student athletes or board members to make calls, creation of emails, and putting together quarterly newsletter and annual informational brochure following pre-established template. Independently maintain contact (in-person, electronically, and telephonically) with donors about renewing annual gifts, and maintain contact with prospective donors about making contributions, to support CSUB athletics. With approval from the Athletics Director, the Associate Athletics Director of Development, and assigned athletics staff, work with coaching staff and student-athletes on fundraising efforts for scholarships and excellence funds. Assist with the drafting of proposals for donors and prospective donors usingpre-made templates. Identification Work with Data Analyst and Prospect Researcher to assist with prospect research to identify potential donors. Attend community and sporting events to network and develop relationships. Regularly enter data into the university’s donor database and help maintain data integrity. This includes updating contact information, reviewing giving history, managing relationships, running lists and reports. Cultivation Participate in the development and execution of cultivation events with prospective donors and current donors (i.e. AD’s Dinner, influencer dinners, and other meetings). Attend campus and community events to network with prospective donors. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to a Bachelor’s degree in journalism, communications, marketing or other related field and two (2) years of professional experience in marketing, social media management, communications, public relations or related field. LICENSES - Possession of a valid driver’s license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Working knowledge of and ability to apply standard theories, practices, principles, and techniques related to stewardship and solicitation. Ability to build and manage more sophisticated contacts through networking. Demonstrated ability to keep abreast of campus events and subject matter expertise in relation to current events to identify and capitalize on stewardship and solicitation. Working knowledge of copyright and other applicable laws pertaining to publications and the media. Ability to think strategically, work well under pressure, and effectively manage the details of several concurrent projects. Ability to analyze and select pertinent facts and integrate them into communication vehicles. Strong story development and journalistic writing skills, as well as advanced editorial skills. Knowledge of fund development principles. Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and target audiences. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills. Ability to provide lead work direction as needed. Demonstrated ability to apply independently a wide variety of complex policies and procedures where specific guidelines may not exist. Ability to identify deviations from applicable policies. Ability to organize work by coordinating multiple projects, setting priorities, meeting deadlines and following up on assignments with minimal direction. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Demonstrated ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure, policies and procedures. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Candidate must be committed to the adherence of NCAA rules and regulations. PREFERRED QUALIFICATIONS: Experience working in fundraising for a collegiate athletics department. Specific experience assisting a successful annual fund. Experience with Raiser’s Edge donor records database system. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Exempt III) Full-time position available on or after December 4, 2023 for Student Affairs. Under the general supervision of the Assistant Vice President for Operations, Planning and Assessment the Grant Specialist independently oversees the grant portfolio and assessment program for the division of Student Affairs. The position engages with a range of internal and external partners communicating in a timely and appropriate manner. The incumbent performs a wide variety of program, administrative and analytical tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures. Job Duties Duties include but are not limited to: Maintain knowledge of institutional mission, values, goals and priorities identifying funding opportunities that support university operations, demographics and regional/community engagement. Research grant funded opportunities from a wide range of government and non-government agencies and foundations. Complete analyses making informed recommendations to leadership in a timely manner. Serve as a content expert proactively seeking out best practices and information on current regulatory requirements. Strategically engage with regional community, government and non-profit agencies to establish relationships, build partnerships and recruit collaborators. Act as the university representative attending meetings, consortiums, etc. Prepare and deliver presentations in support of cultivating a diverse collection of potential university partners on multi-partner grants across a wide spectrum of topics (e.g. education, workforce development, career readiness, wellness, civic engagement). Act as a steward of institutional knowledge identifying, collecting, and maintaining a system of informational resources. Collaborate with internal and external partners to gather relevant information and data needed for grant applications. Partner with multiple Principal Investigators to meet deadlines. Oversee all aspects of the grant application process, including the totality of the submission packet. Independently or in partnership with co-sponsors, draft and/or consult on grant proposals based on the requirements of the funding agency. Develop grant proposals that align with the institution mission, vision, values, and goals. Ensure diversity, inclusion, and cultural practices are included in grant proposals. Ensure institutional contributions (e.g. funding, personnel, etc.) and project outcome expectations are included in multi-sponsor proposals. Route proposals for approval and signature. Submit signed proposals as required. Respond to internal and external inquiries on drafted and submitted proposals. Maintain accurate records of grant submissions and outcomes. Independently and in collaboration with Principal Investigators (PI) oversee a multi-million dollar Student Affairs grant portfolio. Oversee all post-award operations. Serve as the Student Affairs lead for management of grant funded programs within Student Affairs. Maintain an inventory and ensure grant requirements are met. (e.g. regulatory and policy requirements, program goals, oversight groups, reporting requirements). Act as a resource for Principal Investigators (PI) overseeing the daily operations of grant-funded programs. As assigned serve as the Principal Investigator with direct oversight of grant funded services or programs. Utilize project and change management to establish project implementation timelines and processes. Review, interpret and communicate award agreements, goals and objectives to involved parties. Establish processes, procedures and policies in relation grant management and individual grant requirements. Partner and liaison as needed, providing input and suggestions. Liaison with the Senior Budget Analyst and PI to determine allowability, allocability and reasonableness of expenditures on grants. Partner to complete reconciliations to award allocations and requirements. Identify and facilitate grant sun-setting processes. Analyze and recommend post-grant programs and services. Oversee the Student Affairs department and division assessment processes. (e.g. logic models, accreditation, department and program evaluation, learning objective outcomes, service metrics) Create, facilitate, and maintain a system for Student Affairs data collection and use processes. Identify data collection needs, as well as current internal and institutional resources utilized. Review Student Affairs and institutional action and implementation plans, identifying progress and timelines to achieve overall stated objectives. Understand current department-level alignment to Strategic Plan priorities and GI 2025 goals, assisting Directors to identify potential contributions and collaboration opportunities. Coordinate reports, overseeing department submission processes, as well as the collection and compilation of reports into comprehensive reports are necessary. (e.g. including but not limited to mid-year reports, year-end, accreditation, etc.) Liaison with the Office of Information Technology and Office of Institutional Effectiveness and Analytics to set-up data dashboards and other technology-related resources. Coordinate Student Affairs participation in various student-focused qualitative and quantitative tools, staff-oriented satisfaction feedback mechanisms, etc. Coordinate Student Affairs assessment and divisional showcases to the campus community. Maintain inventory of technology and software programs in use within the division. Determine capacity to expand said technology to other units. Identify capacity to utilize existing campus software programs to support Student Affairs units (e.g. EAB, Campus Groups, Point N Click, Handshake, StarRez.) Make informed recommendations as warranted. Other duties as assigned. Minimum Qualifications Education: Equivalent to graduation from a four-year college or university. (Additional qualifying related experience may be substituted for the required education on a year for year basis.) Experience: Four years of related technical or administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. (A graduate degree in a related field may be substituted for one year of the required experience) Preferred Qualifications Bachelor’s degree in English, communications, creative writing, or a related field (Master’s degree preferred). Minimum of three years’ experience in grant writing or grant management. Experience working in a Higher Education setting. Experience in fundraising processes. Experience with grant application processes, requirements, and proposal submission. Experience in research and writing skills to develop compelling narratives. Experience with program evaluation, assessment practices, and project/change management systems. Previous experience working with historically under-served student populations. Proficiency in MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Knowledge, Skills, Abilities Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Repetitive use of keyboard and mouse. Sit for long periods of time at a computer terminal. Salary Range Anticipated salary will be $6,322 - $6,954 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt III range: $6,322 - $12,285 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER NOVEMBER 7, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
Oct 24, 2023
Full Time
Description: Position Summary (Classified as: Administrative Analyst/Specialist, Exempt III) Full-time position available on or after December 4, 2023 for Student Affairs. Under the general supervision of the Assistant Vice President for Operations, Planning and Assessment the Grant Specialist independently oversees the grant portfolio and assessment program for the division of Student Affairs. The position engages with a range of internal and external partners communicating in a timely and appropriate manner. The incumbent performs a wide variety of program, administrative and analytical tasks of a responsible and difficult nature requiring independence, judgment, and the application of a comprehensive knowledge of a variety of policies and procedures. Job Duties Duties include but are not limited to: Maintain knowledge of institutional mission, values, goals and priorities identifying funding opportunities that support university operations, demographics and regional/community engagement. Research grant funded opportunities from a wide range of government and non-government agencies and foundations. Complete analyses making informed recommendations to leadership in a timely manner. Serve as a content expert proactively seeking out best practices and information on current regulatory requirements. Strategically engage with regional community, government and non-profit agencies to establish relationships, build partnerships and recruit collaborators. Act as the university representative attending meetings, consortiums, etc. Prepare and deliver presentations in support of cultivating a diverse collection of potential university partners on multi-partner grants across a wide spectrum of topics (e.g. education, workforce development, career readiness, wellness, civic engagement). Act as a steward of institutional knowledge identifying, collecting, and maintaining a system of informational resources. Collaborate with internal and external partners to gather relevant information and data needed for grant applications. Partner with multiple Principal Investigators to meet deadlines. Oversee all aspects of the grant application process, including the totality of the submission packet. Independently or in partnership with co-sponsors, draft and/or consult on grant proposals based on the requirements of the funding agency. Develop grant proposals that align with the institution mission, vision, values, and goals. Ensure diversity, inclusion, and cultural practices are included in grant proposals. Ensure institutional contributions (e.g. funding, personnel, etc.) and project outcome expectations are included in multi-sponsor proposals. Route proposals for approval and signature. Submit signed proposals as required. Respond to internal and external inquiries on drafted and submitted proposals. Maintain accurate records of grant submissions and outcomes. Independently and in collaboration with Principal Investigators (PI) oversee a multi-million dollar Student Affairs grant portfolio. Oversee all post-award operations. Serve as the Student Affairs lead for management of grant funded programs within Student Affairs. Maintain an inventory and ensure grant requirements are met. (e.g. regulatory and policy requirements, program goals, oversight groups, reporting requirements). Act as a resource for Principal Investigators (PI) overseeing the daily operations of grant-funded programs. As assigned serve as the Principal Investigator with direct oversight of grant funded services or programs. Utilize project and change management to establish project implementation timelines and processes. Review, interpret and communicate award agreements, goals and objectives to involved parties. Establish processes, procedures and policies in relation grant management and individual grant requirements. Partner and liaison as needed, providing input and suggestions. Liaison with the Senior Budget Analyst and PI to determine allowability, allocability and reasonableness of expenditures on grants. Partner to complete reconciliations to award allocations and requirements. Identify and facilitate grant sun-setting processes. Analyze and recommend post-grant programs and services. Oversee the Student Affairs department and division assessment processes. (e.g. logic models, accreditation, department and program evaluation, learning objective outcomes, service metrics) Create, facilitate, and maintain a system for Student Affairs data collection and use processes. Identify data collection needs, as well as current internal and institutional resources utilized. Review Student Affairs and institutional action and implementation plans, identifying progress and timelines to achieve overall stated objectives. Understand current department-level alignment to Strategic Plan priorities and GI 2025 goals, assisting Directors to identify potential contributions and collaboration opportunities. Coordinate reports, overseeing department submission processes, as well as the collection and compilation of reports into comprehensive reports are necessary. (e.g. including but not limited to mid-year reports, year-end, accreditation, etc.) Liaison with the Office of Information Technology and Office of Institutional Effectiveness and Analytics to set-up data dashboards and other technology-related resources. Coordinate Student Affairs participation in various student-focused qualitative and quantitative tools, staff-oriented satisfaction feedback mechanisms, etc. Coordinate Student Affairs assessment and divisional showcases to the campus community. Maintain inventory of technology and software programs in use within the division. Determine capacity to expand said technology to other units. Identify capacity to utilize existing campus software programs to support Student Affairs units (e.g. EAB, Campus Groups, Point N Click, Handshake, StarRez.) Make informed recommendations as warranted. Other duties as assigned. Minimum Qualifications Education: Equivalent to graduation from a four-year college or university. (Additional qualifying related experience may be substituted for the required education on a year for year basis.) Experience: Four years of related technical or administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. (A graduate degree in a related field may be substituted for one year of the required experience) Preferred Qualifications Bachelor’s degree in English, communications, creative writing, or a related field (Master’s degree preferred). Minimum of three years’ experience in grant writing or grant management. Experience working in a Higher Education setting. Experience in fundraising processes. Experience with grant application processes, requirements, and proposal submission. Experience in research and writing skills to develop compelling narratives. Experience with program evaluation, assessment practices, and project/change management systems. Previous experience working with historically under-served student populations. Proficiency in MS Office and PeopleSoft (Word, Outlook, Access, Excel, PowerPoint, etc.) Knowledge, Skills, Abilities Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. A background check (which may include: fingerprinting, checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Repetitive use of keyboard and mouse. Sit for long periods of time at a computer terminal. Salary Range Anticipated salary will be $6,322 - $6,954 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Analyst/Specialist, Exempt III range: $6,322 - $12,285 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Bargaining Unit: 9 Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER NOVEMBER 7, 2023. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: Open until filled
City of Seattle, WA
Seattle, Washington, United States
Position Description Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, homeless people, seniors, and persons with disabilities. We invest in programs that help people gain independence and success. The Senior Grants and Contracts Specialist will prepare and manage contracts for the Aging and Disability Services Division that include contracting for providers to serve older adults and adults with disabilities for Medicaid Case Management clients and non-Medicaid clients. Types of services could include Public Health, Nutrition, Transportation, COVID funded programs & other long-term care service areas. This individual will monitor agencies ensuring compliance with federal, state, and local fund source requirements and program guidelines while also providing technical assistance. This position will report to a Grants & Contracts Supervisor. Job Responsibilities Prepare and execute contracts with agencies, serve as lead for an Area Agency of Aging (AAA) service area, including services to the Medicaid Case Management client population as well as non Medicaid client population. Monitor agency performance by completing on-site assessments and regular desk monitoring. Monitoring activities include evaluating agencies’ adherence to state program rules and policies through review of records, verifying the accuracy of monthly billing, and addressing contract related complaints. Analyze and interpret policies and Washington Administrative Code regulations. Support agencies in meeting complex program requirements through technical assistance and training. Act as a resource for policy implementation to support high quality program operations. Act as a liaison between internal partners, external partners, agencies, and DSHS staff. Work effectively with all parties to collaboratively address issues, provide policy guidance, and share information. Lead or assist with the review of new provider applications to determine if agencies meet qualification requirements. Prepare reports and presentations on programs and services for internal and external stakeholders. Qualifications Minimum Qualifications: Education: Bachelor's Degree in Business or Public Administration, a human services field, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Experience: Requires a minimum of two years professional experience in contract administration, budget management, planning, human services administration. Desired Qualifications: Experience working with Medicaid-funded aging supports, for example, long term services & supports such as In Home Care Services, Adult Day Services and Community Living support for the deaf and blind. Experience developing contracts and monitoring for compliance with fiscal and programmatic standards. Experience implementing, analyzing, and/or ensuring compliance with complex State/Federal laws, regulations, policies, and procedures in the provision of services to vulnerable populations. Experience in providing technical assistance to strengthen compliance with contract terms or service delivery. Strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and ADS leadership. Understanding of race & social justice principles and impacts of systemic racism and oppression on communities served by Aging and Disability Services division and Human Services Department. Demonstrated proficiency with standard computer software including Microsoft Office (i.e. Outlook, Word, and Excel). Additional Information Additional Requirements: Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Supplemental questionnaire responses The full salary range for this opportunity is: $36.47 - $42.57 an hour. The first pull of resumes will be on October 17, 2023. Then bi weekly as needed. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
Oct 11, 2023
Full Time
Position Description Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, homeless people, seniors, and persons with disabilities. We invest in programs that help people gain independence and success. The Senior Grants and Contracts Specialist will prepare and manage contracts for the Aging and Disability Services Division that include contracting for providers to serve older adults and adults with disabilities for Medicaid Case Management clients and non-Medicaid clients. Types of services could include Public Health, Nutrition, Transportation, COVID funded programs & other long-term care service areas. This individual will monitor agencies ensuring compliance with federal, state, and local fund source requirements and program guidelines while also providing technical assistance. This position will report to a Grants & Contracts Supervisor. Job Responsibilities Prepare and execute contracts with agencies, serve as lead for an Area Agency of Aging (AAA) service area, including services to the Medicaid Case Management client population as well as non Medicaid client population. Monitor agency performance by completing on-site assessments and regular desk monitoring. Monitoring activities include evaluating agencies’ adherence to state program rules and policies through review of records, verifying the accuracy of monthly billing, and addressing contract related complaints. Analyze and interpret policies and Washington Administrative Code regulations. Support agencies in meeting complex program requirements through technical assistance and training. Act as a resource for policy implementation to support high quality program operations. Act as a liaison between internal partners, external partners, agencies, and DSHS staff. Work effectively with all parties to collaboratively address issues, provide policy guidance, and share information. Lead or assist with the review of new provider applications to determine if agencies meet qualification requirements. Prepare reports and presentations on programs and services for internal and external stakeholders. Qualifications Minimum Qualifications: Education: Bachelor's Degree in Business or Public Administration, a human services field, or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Experience: Requires a minimum of two years professional experience in contract administration, budget management, planning, human services administration. Desired Qualifications: Experience working with Medicaid-funded aging supports, for example, long term services & supports such as In Home Care Services, Adult Day Services and Community Living support for the deaf and blind. Experience developing contracts and monitoring for compliance with fiscal and programmatic standards. Experience implementing, analyzing, and/or ensuring compliance with complex State/Federal laws, regulations, policies, and procedures in the provision of services to vulnerable populations. Experience in providing technical assistance to strengthen compliance with contract terms or service delivery. Strong written, oral, and interpersonal communication skills with the ability to effectively communicate with peers, external partners, and ADS leadership. Understanding of race & social justice principles and impacts of systemic racism and oppression on communities served by Aging and Disability Services division and Human Services Department. Demonstrated proficiency with standard computer software including Microsoft Office (i.e. Outlook, Word, and Excel). Additional Information Additional Requirements: Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Current résumé indicating relevant experience and education. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Supplemental questionnaire responses The full salary range for this opportunity is: $36.47 - $42.57 an hour. The first pull of resumes will be on October 17, 2023. Then bi weekly as needed. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
Chief Animal Control Officer
Community Development Department – Animal Care Services Division
City of Sacramento, California
Annual Salary: $97,087.91 – $127,387.75 DOE/DOQ
The City of Sacramento seeks a Chief Animal Control Officer (Chief) to lead the Field Services and Homeless Outreach Assistance Programs within the Animal Care Services Division of the Community Development Department. The Chief will have extensive knowledge and experience in the enforcement of codes, ordinances, and laws (including animal, civil, and/or criminal law). They will also oversee other professionals and design and implement progressive community enforcement programs that consider the well-being of citizens, animals, and pet owners. This Chief will oversee 19 full-time dedicated employees and a budget of approximately $1.8 million. They will also have oversight of all animal control activities, including supervising and managing the success of animal control officers, collaborating with other enforcement agencies, enforcing animal ordinances, and contributing to the safety and well-being of animals by leading community outreach programs. Through their enforcement efforts, they will also strive to provide resources, guidance, and support to pet owners, connecting them with animal care and human services. The City of Sacramento is a model for progressive animal sheltering and field services, and this Division prioritizes keeping pets in the care of their owners whenever possible. If you are excited to contribute your experience and provide this important service to the City of Sacramento, apply today!
See the full recruitment brochure here: https://indd.adobe.com/view/80203ff0-fef1-4f7b-b43d-f256758e88d9
THE JOB The Chief Animal Control Officer (Chief) will report to the Animal Care Services Manager (Manager). The Chief has oversight of both the Field Services and Homeless Outreach Assistance Program, supervising a total of 19 dedicated employees. The Chief will serve in collaboration with the Manager to be a primary voice of the organization as a liaison between the City and outside agencies. The Chief will represent the Division at City Council meetings, with community organizations, and on related committees for animal control matters. In this role, the Chief will directly engage with elected officials and other community leaders.
While the Chief will have a regular Monday-Friday schedule, executive staff also take emergency on-call shifts on a rotating schedule. This position consists of 80% administrative work and 20% (or less) fieldwork. During their time in the field, the Chief will provide critical support to staff as they investigate reports. The primary duty of the Chief is to ensure the big-picture operational success of the Division and its programs, with most of their time spent training and supporting staff as well as establishing program goals and objectives.
IDEAL CANDIDATE The ideal candidate will be a self-directed and decisive leader with experience in municipal, state, and federal animal-related codes and laws, who is excited to embrace the Division’s mission of strengthening the human-animal bond and taking an education-first approach to animal services. The ideal Chief will also have expertise in developing or improving staff training programs. They will approach their role with an emphasis on diversity, equity, and inclusion and be an encouraging leader who empowers their team while providing strong leadership. The ideal Chief will also be progressive in their approach to enforcement, ensuring the community is served effectively and with compassion.
EMPLOYMENT STANDARDS
Applicants must meet the following requirements at the time of application:
Education: Associate’s degree or 60 semester units from an accredited college or university with major course work in animal science, veterinary science, business administration, public administration, administration of justice, or related field.
Experience: Four (4) years paid full-time experience in the administration and operation of an animal care, enforcement, or control operation; including supervising, training, and reviewing the work of staff reports.
Driver’s License: Possession of a valid California Class C Driver’s License at the time of appointment.
Substitution:
Bachelor’s degree from an accredited college or university with major course work in animal science, veterinary science, business administration, public administration, administration of justice, or related field may substitute for two (2) years of the required experience.
Desired:
Certification: Possession of State of California Peace Officer Standards and Training (POST) Penal Code832 (Arrest, Search and Seizure) Certificate is desirable.
Chosen candidate must pass a background investigation, which includes a criminal history check for job-related convictions, finger printing, drug use history, and polygraph.
View this position’s full job description and classification here: https://wbcpinc.com/wp-content/uploads/2023/09/Class-Spec-Chief-Animal-Control-Officer.pdf
SALARY AND BENEFITS
An annual salary of $97,087.91 – $127,387.75 DOE/DOQ, plus a generous benefits package (see further details here . Labor agreement falls under Unit 01 .)
HOW TO APPLY: For first consideration, Apply ASAP at wbcpinc.com/job-board
Interviews will take place as qualified candidates are identified.
Please contact Human Resources Manager, Ebony Heaven, for more information:
Office: (916) 808-7984
eheaven@cityofsacramento.org
Sep 22, 2023
Full Time
Chief Animal Control Officer
Community Development Department – Animal Care Services Division
City of Sacramento, California
Annual Salary: $97,087.91 – $127,387.75 DOE/DOQ
The City of Sacramento seeks a Chief Animal Control Officer (Chief) to lead the Field Services and Homeless Outreach Assistance Programs within the Animal Care Services Division of the Community Development Department. The Chief will have extensive knowledge and experience in the enforcement of codes, ordinances, and laws (including animal, civil, and/or criminal law). They will also oversee other professionals and design and implement progressive community enforcement programs that consider the well-being of citizens, animals, and pet owners. This Chief will oversee 19 full-time dedicated employees and a budget of approximately $1.8 million. They will also have oversight of all animal control activities, including supervising and managing the success of animal control officers, collaborating with other enforcement agencies, enforcing animal ordinances, and contributing to the safety and well-being of animals by leading community outreach programs. Through their enforcement efforts, they will also strive to provide resources, guidance, and support to pet owners, connecting them with animal care and human services. The City of Sacramento is a model for progressive animal sheltering and field services, and this Division prioritizes keeping pets in the care of their owners whenever possible. If you are excited to contribute your experience and provide this important service to the City of Sacramento, apply today!
See the full recruitment brochure here: https://indd.adobe.com/view/80203ff0-fef1-4f7b-b43d-f256758e88d9
THE JOB The Chief Animal Control Officer (Chief) will report to the Animal Care Services Manager (Manager). The Chief has oversight of both the Field Services and Homeless Outreach Assistance Program, supervising a total of 19 dedicated employees. The Chief will serve in collaboration with the Manager to be a primary voice of the organization as a liaison between the City and outside agencies. The Chief will represent the Division at City Council meetings, with community organizations, and on related committees for animal control matters. In this role, the Chief will directly engage with elected officials and other community leaders.
While the Chief will have a regular Monday-Friday schedule, executive staff also take emergency on-call shifts on a rotating schedule. This position consists of 80% administrative work and 20% (or less) fieldwork. During their time in the field, the Chief will provide critical support to staff as they investigate reports. The primary duty of the Chief is to ensure the big-picture operational success of the Division and its programs, with most of their time spent training and supporting staff as well as establishing program goals and objectives.
IDEAL CANDIDATE The ideal candidate will be a self-directed and decisive leader with experience in municipal, state, and federal animal-related codes and laws, who is excited to embrace the Division’s mission of strengthening the human-animal bond and taking an education-first approach to animal services. The ideal Chief will also have expertise in developing or improving staff training programs. They will approach their role with an emphasis on diversity, equity, and inclusion and be an encouraging leader who empowers their team while providing strong leadership. The ideal Chief will also be progressive in their approach to enforcement, ensuring the community is served effectively and with compassion.
EMPLOYMENT STANDARDS
Applicants must meet the following requirements at the time of application:
Education: Associate’s degree or 60 semester units from an accredited college or university with major course work in animal science, veterinary science, business administration, public administration, administration of justice, or related field.
Experience: Four (4) years paid full-time experience in the administration and operation of an animal care, enforcement, or control operation; including supervising, training, and reviewing the work of staff reports.
Driver’s License: Possession of a valid California Class C Driver’s License at the time of appointment.
Substitution:
Bachelor’s degree from an accredited college or university with major course work in animal science, veterinary science, business administration, public administration, administration of justice, or related field may substitute for two (2) years of the required experience.
Desired:
Certification: Possession of State of California Peace Officer Standards and Training (POST) Penal Code832 (Arrest, Search and Seizure) Certificate is desirable.
Chosen candidate must pass a background investigation, which includes a criminal history check for job-related convictions, finger printing, drug use history, and polygraph.
View this position’s full job description and classification here: https://wbcpinc.com/wp-content/uploads/2023/09/Class-Spec-Chief-Animal-Control-Officer.pdf
SALARY AND BENEFITS
An annual salary of $97,087.91 – $127,387.75 DOE/DOQ, plus a generous benefits package (see further details here . Labor agreement falls under Unit 01 .)
HOW TO APPLY: For first consideration, Apply ASAP at wbcpinc.com/job-board
Interviews will take place as qualified candidates are identified.
Please contact Human Resources Manager, Ebony Heaven, for more information:
Office: (916) 808-7984
eheaven@cityofsacramento.org
City of Seattle, WA
Seattle, Washington, United States
Position Description This is an exciting opportunity to join a team as it provides strong stewardship of Federal grant programs. The City flexibly and innovatively deploys federal grant funds across multiple departments to support low and moderate individuals and families through economic and housing development, public services and job initiatives, and assistance for people experiencing homelessness. The successful candidate will enjoy providing technical assistance to the community and partners to ensuring compliance with regulations, as well as supporting professional development of employees. This position will supervise a team of who work to ensure federal Housing and Urban Development (HUD) and other state and local laws are followed by City departments utilizing HUD funds. This position is also responsible for overseeing approximately 5-10 construction projects’ compliance with Federal labor standards (Davis-Bacon and Section 3). This position will report to the Federal Grants Manager and supports overall system improvements and effective execution of the teams responsibilities. Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, people experiencing homeless, seniors, and people with disabilities. We invest in programs that help people gain independence and success. This position will be hybrid and require a t least 2 days per week of in-office work. This position is open until filled and the first review of resumes will be on June 13. Job Responsibilities Unit Supervision (60%) Supervise 3-4 staff engaged in planning, coordinating and administering HUD Block Grant activities across multiple City departments, including completion of Environmental Review, project set-up and reporting in proprietary federal databases such as the Integrated Database Disbursement System (IDIS) and labor standards database reporting platforms. In collaboration with the Federal Grants Manager, lead the standardization of systems and processes within grant administration, and identify and plan for a working environment of continuous process improvement. Develop and update policies and procedures which affect both internal unit procedures and instructions to entities receiving or considering applying for federal grant allocations. Coordinate state and federal audits and monitoring activities which impact multiple staff units. Ensure staff complete appropriate training and tools to keep current with changing regulations and improve skill sets for operations quality and efficiency. Complete required staff evaluation and assist in their project management success. Federal Labor Standards administration (40%) Managing and monitoring Labor Standards requirements for Federal and State Prevailing Wage grant funding agreements and projects with grantee departments and agencies, including: - Pre-approving activities for Davis-Bacon prevailing wage rate and Section 3 requirements, - Setting up pre-award conferences with developers and contractors, - Monitoring Section 3 and Davis-Bacon and State prevailing wage compliance for HSD and HUD funded projects City-wide, both remotely and on-site as applicable, - Providing technical assistance to project managers and community stakeholders, - Filing reports and responding to requests from HUD and other partners as necessary. Other duties as assigned. Qualifications Minimum Qualifications: A baccalaureate degree in business or public administration, finance, economics or other field related to this work and four years of professional experience in financial analysis; project management, grants administration, inter-agency agreements; contract administration or related work (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: The most competitive candidates will be able to demonstrate experience with and knowledge of the following areas. We encourage you to apply even if you do not meet each one of the experiences listed here. 3+ years experience supervising professional staff Financial analysis, project management, grant administration, inter-agency agreements and contract administration Experience administering Community Development Block Grant (CDBG), Housing Opportunities for People Living with HIV/AIDS (HOPWA), Home Investments Partnerships (HOME) and/or Emergency Solutions Grants (ESG) individually or in combination. Real Estate terminology and practices, and construction terminology and practices Experience with Federal Davis-Bacon wage laws and/or State Prevailing Wage laws Familiarity with Federal Dept. of Housing and Urban Development (HUD) rules and regulations Familiarity with labor compliance and certified payroll software such as LCP Tracker Excellent project management, analytical and organizational skills To be successful in this job you will need: A work ethic of continuous process improvement Ability to manage multiple, and sometimes conflicting deadlines Excellent verbal and written communication skills Additional Information Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.Current résumé indicating relevant experience and education. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The full salary range for this position is $47.57 - $55.44 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
Aug 31, 2023
Full Time
Position Description This is an exciting opportunity to join a team as it provides strong stewardship of Federal grant programs. The City flexibly and innovatively deploys federal grant funds across multiple departments to support low and moderate individuals and families through economic and housing development, public services and job initiatives, and assistance for people experiencing homelessness. The successful candidate will enjoy providing technical assistance to the community and partners to ensuring compliance with regulations, as well as supporting professional development of employees. This position will supervise a team of who work to ensure federal Housing and Urban Development (HUD) and other state and local laws are followed by City departments utilizing HUD funds. This position is also responsible for overseeing approximately 5-10 construction projects’ compliance with Federal labor standards (Davis-Bacon and Section 3). This position will report to the Federal Grants Manager and supports overall system improvements and effective execution of the teams responsibilities. Human Services, a department of the City of Seattle, funds and operates programs and services that meet the basic needs of the most vulnerable people our community - families and individuals with low incomes, children, domestic violence and sexual assault victims, people experiencing homeless, seniors, and people with disabilities. We invest in programs that help people gain independence and success. This position will be hybrid and require a t least 2 days per week of in-office work. This position is open until filled and the first review of resumes will be on June 13. Job Responsibilities Unit Supervision (60%) Supervise 3-4 staff engaged in planning, coordinating and administering HUD Block Grant activities across multiple City departments, including completion of Environmental Review, project set-up and reporting in proprietary federal databases such as the Integrated Database Disbursement System (IDIS) and labor standards database reporting platforms. In collaboration with the Federal Grants Manager, lead the standardization of systems and processes within grant administration, and identify and plan for a working environment of continuous process improvement. Develop and update policies and procedures which affect both internal unit procedures and instructions to entities receiving or considering applying for federal grant allocations. Coordinate state and federal audits and monitoring activities which impact multiple staff units. Ensure staff complete appropriate training and tools to keep current with changing regulations and improve skill sets for operations quality and efficiency. Complete required staff evaluation and assist in their project management success. Federal Labor Standards administration (40%) Managing and monitoring Labor Standards requirements for Federal and State Prevailing Wage grant funding agreements and projects with grantee departments and agencies, including: - Pre-approving activities for Davis-Bacon prevailing wage rate and Section 3 requirements, - Setting up pre-award conferences with developers and contractors, - Monitoring Section 3 and Davis-Bacon and State prevailing wage compliance for HSD and HUD funded projects City-wide, both remotely and on-site as applicable, - Providing technical assistance to project managers and community stakeholders, - Filing reports and responding to requests from HUD and other partners as necessary. Other duties as assigned. Qualifications Minimum Qualifications: A baccalaureate degree in business or public administration, finance, economics or other field related to this work and four years of professional experience in financial analysis; project management, grants administration, inter-agency agreements; contract administration or related work (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class). Desired Qualifications: The most competitive candidates will be able to demonstrate experience with and knowledge of the following areas. We encourage you to apply even if you do not meet each one of the experiences listed here. 3+ years experience supervising professional staff Financial analysis, project management, grant administration, inter-agency agreements and contract administration Experience administering Community Development Block Grant (CDBG), Housing Opportunities for People Living with HIV/AIDS (HOPWA), Home Investments Partnerships (HOME) and/or Emergency Solutions Grants (ESG) individually or in combination. Real Estate terminology and practices, and construction terminology and practices Experience with Federal Davis-Bacon wage laws and/or State Prevailing Wage laws Familiarity with Federal Dept. of Housing and Urban Development (HUD) rules and regulations Familiarity with labor compliance and certified payroll software such as LCP Tracker Excellent project management, analytical and organizational skills To be successful in this job you will need: A work ethic of continuous process improvement Ability to manage multiple, and sometimes conflicting deadlines Excellent verbal and written communication skills Additional Information Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application.Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.Current résumé indicating relevant experience and education. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check. Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The full salary range for this position is $47.57 - $55.44 per hour. The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: "Most" Employees Plans - Human Resources | seattle.gov Closing Date/Time: Continuous
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN APPROVED. The Licensed Vocational Nurse or Certified Medical Assistant performs technical nursing work in providing clinical health care to County residents. Work involves obtaining personal and routine medical information from clients, administering medications and vaccinations, and counseling clients on proper hygiene and health care practices. Employee is also responsible for referring clients to other Department clinics or programs, and/or other health care professionals or human services agencies. Employee is subject to the usual hazards of nursing work, including potential exposure to communicable diseases and blood-borne pathogens. Examples of Duties Interviews clients to obtain personal and routine medical data in accordance with established policies and procedures; weights and measures clients, measures blood pressure and temperature, etc.; obtains blood samples using aseptic methods, and measures blood sugar and hemoglobin; prepares and updates client records. Counsels clients as to proper hygiene and health care practices and routines; answers inquiries and refers clients to Department programs or community health care professionals and human services agencies, as appropriate. Maintains various activity and client logs, submitting according to established procedures; establishes and maintains a variety of files according to prescribed systems. Administers vaccinations as directed by physician, adhering to established policies and procedures; reviews and updates patient records. Administers medications as directed by physician, adhering to established policies and procedures; reviews and updates patient records. Contacts clients via telephone or through personal visits to monitor effects of treatment or counseling provided at clinic. Answers telephone and receives inquiries, providing information based on knowledge of Department programs and procedures, or referring callers to proper officials or other agencies, as appropriate; schedules clients for visits to clinic; may record and relay messages for physicians or other officials. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications Graduation from a Vocational Nursing program approved by the State of Texas as an LVN or Certified Medical Assistant documentation certifying as a CMA and minimum one year of experience in a related field; or an equivalent combination of education and related experience required. Certification by the State of Texas as a Licensed Vocational Nurse or nurses with valid out of state licenses from states participating in the Nurse License Compact required. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Travel between Denton/Lewisville offices may be required depending on the staffing need. Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN APPROVED. The Licensed Vocational Nurse or Certified Medical Assistant performs technical nursing work in providing clinical health care to County residents. Work involves obtaining personal and routine medical information from clients, administering medications and vaccinations, and counseling clients on proper hygiene and health care practices. Employee is also responsible for referring clients to other Department clinics or programs, and/or other health care professionals or human services agencies. Employee is subject to the usual hazards of nursing work, including potential exposure to communicable diseases and blood-borne pathogens. Examples of Duties Interviews clients to obtain personal and routine medical data in accordance with established policies and procedures; weights and measures clients, measures blood pressure and temperature, etc.; obtains blood samples using aseptic methods, and measures blood sugar and hemoglobin; prepares and updates client records. Counsels clients as to proper hygiene and health care practices and routines; answers inquiries and refers clients to Department programs or community health care professionals and human services agencies, as appropriate. Maintains various activity and client logs, submitting according to established procedures; establishes and maintains a variety of files according to prescribed systems. Administers vaccinations as directed by physician, adhering to established policies and procedures; reviews and updates patient records. Administers medications as directed by physician, adhering to established policies and procedures; reviews and updates patient records. Contacts clients via telephone or through personal visits to monitor effects of treatment or counseling provided at clinic. Answers telephone and receives inquiries, providing information based on knowledge of Department programs and procedures, or referring callers to proper officials or other agencies, as appropriate; schedules clients for visits to clinic; may record and relay messages for physicians or other officials. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications Graduation from a Vocational Nursing program approved by the State of Texas as an LVN or Certified Medical Assistant documentation certifying as a CMA and minimum one year of experience in a related field; or an equivalent combination of education and related experience required. Certification by the State of Texas as a Licensed Vocational Nurse or nurses with valid out of state licenses from states participating in the Nurse License Compact required. Possession of a valid driver's license. Must be able to obtain a State of Texas driver's license within 90 days of employment. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Travel between Denton/Lewisville offices may be required depending on the staffing need. Closing Date/Time: Continuous
CITY OF PETALUMA, CA
Petaluma, California, United States
Summary/Class Characteristics Senior Transit Planner (Grants Management) / Transit Planner II To learn more about this opportunity and to apply, please visit: Senior Transit Planner (Grants Management) or Transit Planner II - Petaluma, CA - WBCP, Inc. Jobs (applicantpool.com) The City of Petaluma seeks its next exemplary public servant to serve as the City's Senior Transit Planner OR Transit Planner II to join the Transit Division. The City is looking to hire one candidate for either of these roles. The Senior Transit Planner helps lead the Transit Division, potentially overseeing several staff and an annual budget of approximately $4 million dollars. This senior-level position requires a strong background in finance and grants management, along with administrative and leadership skills. The position will potentially help to present on projects to various boards and commissions representing Petaluma Transit. The Transit Planner II position assists with the day-to-day operations of the Division, such as transit route development, scheduling, short-term planning, operations, and GIS projects. These positions allow for career growth and the opportunity to gain a diverse skillset, leading to an increase in responsibilities and potentially supervisory functions. The Division is looking for a candidate who is collaborative, communicative, flexible, and pushes for innovation and out-of-the-box thinking to join its close-knit team of transit professionals. If you're interested in working for a full-service transit agency that offers the opportunity to work on a variety of forward-looking projects, apply today! See the full recruitment brochure here: https://indd.adobe.com/view/f93c10ee-307e-4a63-88d4-028bc626531c The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/ Closing Date/Time: Continuous
Aug 29, 2023
Full Time
Summary/Class Characteristics Senior Transit Planner (Grants Management) / Transit Planner II To learn more about this opportunity and to apply, please visit: Senior Transit Planner (Grants Management) or Transit Planner II - Petaluma, CA - WBCP, Inc. Jobs (applicantpool.com) The City of Petaluma seeks its next exemplary public servant to serve as the City's Senior Transit Planner OR Transit Planner II to join the Transit Division. The City is looking to hire one candidate for either of these roles. The Senior Transit Planner helps lead the Transit Division, potentially overseeing several staff and an annual budget of approximately $4 million dollars. This senior-level position requires a strong background in finance and grants management, along with administrative and leadership skills. The position will potentially help to present on projects to various boards and commissions representing Petaluma Transit. The Transit Planner II position assists with the day-to-day operations of the Division, such as transit route development, scheduling, short-term planning, operations, and GIS projects. These positions allow for career growth and the opportunity to gain a diverse skillset, leading to an increase in responsibilities and potentially supervisory functions. The Division is looking for a candidate who is collaborative, communicative, flexible, and pushes for innovation and out-of-the-box thinking to join its close-knit team of transit professionals. If you're interested in working for a full-service transit agency that offers the opportunity to work on a variety of forward-looking projects, apply today! See the full recruitment brochure here: https://indd.adobe.com/view/f93c10ee-307e-4a63-88d4-028bc626531c The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/ Closing Date/Time: Continuous
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt I *** Temporary 1 year appointment that may be renewed annually through September 30, 2027 *** This is a grant-supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. RESPONSIBILITIES & DUTIES: Responsible for day-to-day project administration with some discretion for advising and coordinating with individuals at all levels within the organization on fiscal and administrative operations. Ensures compliance with applicable campus and federal regulations or requirements governing the program. Independently contributes to the completion of broader and more complex project goals and objectives. Provides lead work direction and delegates assignments to student assistants and occasionally to professional staff and serves as a liaison between the Project Director and Project staff and other departments proactively anticipating and addressing complex problems and issues. Assignments require independent performance and accountability for own work results, often managing sensitive information and situations. Engages in ongoing professional development with the goal of enhancing existing procedures and systems for operations and fiscal management. Coordinates the implementation of multiple project deliverables to ensure timely development and implementation of programmatic activities. Serves as expert on operational procedures; analyzes operational processes and recommends efficient methods for ongoing continuous improvement to meet operational goals. Regularly participates and contributes to planning and development of SOAR at CI activities. Meets with Project staff to review programmatic goals and implementation timelines to assess impact on Project expenditures. Evaluates the operational impact of proposed revisions to implementation plans to develop budget recommendations for achieving project goals. Plans and develops operational procedures and convenes team meetings with Project staff to ensure understanding and compliance with sponsor and campus regulations. Systematically and strategically develops institutional capacity for efficient project management and effective fiscal administration of the Title V grant. Serves as the budget lead and prime contact for fiscal administration. Prepares Project-related subaward agreements and oversees compliance, also serves as a liaison on contracts with outside and internal consultants. Participates in campus fiscal trainings and may also use expertise to lead department-level trainings on HSI post-award management and compliance. Meets regularly with staff from other projects to share operations, project management, compliance, and fiscal administration expertise. Coordinates budgetary operations to ensure proper grant/contract administration and compliance with CSU and sponsor policies using appreciable judgment and discretion to determine allowable and unallowable expenses, authorizes expenditures in accordance with approved budget, and maintains delegated signature authority for management of day-to-day operations. Meets regularly with staff from other projects and post-award office to review monthly expenditure reconciliations. Prepares and provides financial reports and budget updates to Project Director, provides budgetary analysis and projections. Develops and maintains systems for department level documentation for audit purposes. Develops and implements systems for Project data collection and for performance reporting. Responsible for preparing operational and budgetary reports and assists with summative reporting. Serves on all relevant university and community committees as assigned. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree required and a minimum of three years combined administrative experience working in a higher education setting with a working knowledge of grant project coordination, basic project budget management, and evaluation experience (data collection and analysis). Must have excellent organizational skills and the ability to independently handle multiple tasks while meeting tight deadlines. Knowledge of generally accepted accounting principles, financial reporting, record keeping, pre- and postaward grants and contract analysis. Excellent skills in budgeting and using spreadsheets; online research techniques and mathematics; analytical ability, sound judgment and reasoning, and policy interpretation. Excellent verbal and written communication skills (including formal presentations). Ability to work independently, cooperatively, and efficiently. Ability to cultivate a thorough knowledge of CSU policies and procedures, as well as pertinent laws regulating Title III/V federal grants including EDGAR, OMB Uniform Guidance, and OMB circular A-21. Ability to apply expertise to resolve complex issues and interpret and evaluate results to develop sound conclusions and recommend new or revised procedures. Ability to understand problems from a broad, interactive perspective and to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to develop and maintain cooperative working relationships campuswide with students, staff, faculty, administrators and with multiple educational partners. Demonstrated consultative skills in working with internal and external constituent groups and experience working both independently and as a team member. Ability to start and see a project through to completion within timelines and deadlines; and prioritize and implement a variety of complex tasks with accuracy. Expertise in operations, systems, and budget analysis. Experience with project evaluation data collection and reporting. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint, and Publisher), and experience with or capacity to use financial systems such as PeopleSoft Finance. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,170 - $4,642 per month Closing Date/Time: Open until filled
Aug 24, 2023
Full Time
Description: Division of Academic Affairs Administrative Analyst/Specialist - Exempt I *** Temporary 1 year appointment that may be renewed annually through September 30, 2027 *** This is a grant-supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. RESPONSIBILITIES & DUTIES: Responsible for day-to-day project administration with some discretion for advising and coordinating with individuals at all levels within the organization on fiscal and administrative operations. Ensures compliance with applicable campus and federal regulations or requirements governing the program. Independently contributes to the completion of broader and more complex project goals and objectives. Provides lead work direction and delegates assignments to student assistants and occasionally to professional staff and serves as a liaison between the Project Director and Project staff and other departments proactively anticipating and addressing complex problems and issues. Assignments require independent performance and accountability for own work results, often managing sensitive information and situations. Engages in ongoing professional development with the goal of enhancing existing procedures and systems for operations and fiscal management. Coordinates the implementation of multiple project deliverables to ensure timely development and implementation of programmatic activities. Serves as expert on operational procedures; analyzes operational processes and recommends efficient methods for ongoing continuous improvement to meet operational goals. Regularly participates and contributes to planning and development of SOAR at CI activities. Meets with Project staff to review programmatic goals and implementation timelines to assess impact on Project expenditures. Evaluates the operational impact of proposed revisions to implementation plans to develop budget recommendations for achieving project goals. Plans and develops operational procedures and convenes team meetings with Project staff to ensure understanding and compliance with sponsor and campus regulations. Systematically and strategically develops institutional capacity for efficient project management and effective fiscal administration of the Title V grant. Serves as the budget lead and prime contact for fiscal administration. Prepares Project-related subaward agreements and oversees compliance, also serves as a liaison on contracts with outside and internal consultants. Participates in campus fiscal trainings and may also use expertise to lead department-level trainings on HSI post-award management and compliance. Meets regularly with staff from other projects to share operations, project management, compliance, and fiscal administration expertise. Coordinates budgetary operations to ensure proper grant/contract administration and compliance with CSU and sponsor policies using appreciable judgment and discretion to determine allowable and unallowable expenses, authorizes expenditures in accordance with approved budget, and maintains delegated signature authority for management of day-to-day operations. Meets regularly with staff from other projects and post-award office to review monthly expenditure reconciliations. Prepares and provides financial reports and budget updates to Project Director, provides budgetary analysis and projections. Develops and maintains systems for department level documentation for audit purposes. Develops and implements systems for Project data collection and for performance reporting. Responsible for preparing operational and budgetary reports and assists with summative reporting. Serves on all relevant university and community committees as assigned. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Bachelor’s degree required and a minimum of three years combined administrative experience working in a higher education setting with a working knowledge of grant project coordination, basic project budget management, and evaluation experience (data collection and analysis). Must have excellent organizational skills and the ability to independently handle multiple tasks while meeting tight deadlines. Knowledge of generally accepted accounting principles, financial reporting, record keeping, pre- and postaward grants and contract analysis. Excellent skills in budgeting and using spreadsheets; online research techniques and mathematics; analytical ability, sound judgment and reasoning, and policy interpretation. Excellent verbal and written communication skills (including formal presentations). Ability to work independently, cooperatively, and efficiently. Ability to cultivate a thorough knowledge of CSU policies and procedures, as well as pertinent laws regulating Title III/V federal grants including EDGAR, OMB Uniform Guidance, and OMB circular A-21. Ability to apply expertise to resolve complex issues and interpret and evaluate results to develop sound conclusions and recommend new or revised procedures. Ability to understand problems from a broad, interactive perspective and to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Ability to develop and maintain cooperative working relationships campuswide with students, staff, faculty, administrators and with multiple educational partners. Demonstrated consultative skills in working with internal and external constituent groups and experience working both independently and as a team member. Ability to start and see a project through to completion within timelines and deadlines; and prioritize and implement a variety of complex tasks with accuracy. Expertise in operations, systems, and budget analysis. Experience with project evaluation data collection and reporting. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint, and Publisher), and experience with or capacity to use financial systems such as PeopleSoft Finance. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $4,170 - $4,642 per month Closing Date/Time: Open until filled
The Victim Services Counselor provides crisis intervention and comfort to victims and witnesses of crime and trauma. Assist victims while being interviewed by Deputies. Refer victims and witnesses to supportive agency programs. Serve as liaison between agencies and follow-up assistance to address victims' needs. Notify crime victims of their rights under state laws. Assist victims with applications for compensation. Assist victims before and during court. Assume on-call status to provide services 24-7. Provide training and support to community volunteers performing crisis intervention duties after hours. Apply By: Continuous Division: Sheriff Criminal Investigations Division Management Level: Individual Contributor Scheduled Weekly Hours: 30 Benefit Eligibility: This position is eligible for personal medical coverage beginning the first of the month after the hire date and has an assignment lasting no more than one year. Description: ****** This position is grant funded, non-benefited, and part time. ****** ********** Hourly pay is $25.00/hr ********** Provide intervention and counseling to victims and witnesses in crisis situations reported to the JCSO . Provide emotional support and assist vict ims while being interviewed by D eputies. Provide follow-up support to victims by phone. Establish and maintain effective working relationships with victims, witnesses and their families to provide crisis intervention counseling. Refer victims and witnesses to supportive human services agencies such as social services and mental health, as appropriate. Advocate for victims' and witnesses' rights/needs. Provide follow-up assistance to ensure victims' and witnesses' needs are addressed, including safety and individual and family support. Contact crime victims and witnesses w hose circumstances comply with State and F ederal law and guidelines for victims' advocacy. Not ify them of their rights under S tate law and explain services of the unit. Facilitate financial compensation to victims. Assist victims with applications and prepare documentation for the victim compensation process. Advocate for victims at monthly crime victim compensation board meetings. Use computerized data entry equipment and various word processing, database, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information. Prepare a variety of correspondence for victims according to circumstances. Summarize data in preparation of statistical reports. Train and supervise community volunteers to assist staff in program provision. Maintain and update manuals for volunteer training program. Make training materials available, as necessary. Represent the unit at county wide meetings. Serve as member of various committees and professional organizations. Attend meetings and provide input based on expertise and observations. Provide public education on victim rights. Attend department sponsored events and provide educational material on victim rights and issues surrounding the impact of trauma. Recruit volunteers through these events. Answer telephone inquiries. Provide information based on extensive knowledge of victim programs and activities or refer callers to appropriate personnel or services. Other duties and responsibilities as assigned. Must be able to pass a psychological screening and attend training. Position hours are swing shift, but have some flexibility of schedule for exact start and end times. Education: Bachelor's Degree Experience: Work Experience: Minimum one year Certifications: Languages: Category: Enforcement & Protective Services
Aug 17, 2023
Part Time
The Victim Services Counselor provides crisis intervention and comfort to victims and witnesses of crime and trauma. Assist victims while being interviewed by Deputies. Refer victims and witnesses to supportive agency programs. Serve as liaison between agencies and follow-up assistance to address victims' needs. Notify crime victims of their rights under state laws. Assist victims with applications for compensation. Assist victims before and during court. Assume on-call status to provide services 24-7. Provide training and support to community volunteers performing crisis intervention duties after hours. Apply By: Continuous Division: Sheriff Criminal Investigations Division Management Level: Individual Contributor Scheduled Weekly Hours: 30 Benefit Eligibility: This position is eligible for personal medical coverage beginning the first of the month after the hire date and has an assignment lasting no more than one year. Description: ****** This position is grant funded, non-benefited, and part time. ****** ********** Hourly pay is $25.00/hr ********** Provide intervention and counseling to victims and witnesses in crisis situations reported to the JCSO . Provide emotional support and assist vict ims while being interviewed by D eputies. Provide follow-up support to victims by phone. Establish and maintain effective working relationships with victims, witnesses and their families to provide crisis intervention counseling. Refer victims and witnesses to supportive human services agencies such as social services and mental health, as appropriate. Advocate for victims' and witnesses' rights/needs. Provide follow-up assistance to ensure victims' and witnesses' needs are addressed, including safety and individual and family support. Contact crime victims and witnesses w hose circumstances comply with State and F ederal law and guidelines for victims' advocacy. Not ify them of their rights under S tate law and explain services of the unit. Facilitate financial compensation to victims. Assist victims with applications and prepare documentation for the victim compensation process. Advocate for victims at monthly crime victim compensation board meetings. Use computerized data entry equipment and various word processing, database, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information. Prepare a variety of correspondence for victims according to circumstances. Summarize data in preparation of statistical reports. Train and supervise community volunteers to assist staff in program provision. Maintain and update manuals for volunteer training program. Make training materials available, as necessary. Represent the unit at county wide meetings. Serve as member of various committees and professional organizations. Attend meetings and provide input based on expertise and observations. Provide public education on victim rights. Attend department sponsored events and provide educational material on victim rights and issues surrounding the impact of trauma. Recruit volunteers through these events. Answer telephone inquiries. Provide information based on extensive knowledge of victim programs and activities or refer callers to appropriate personnel or services. Other duties and responsibilities as assigned. Must be able to pass a psychological screening and attend training. Position hours are swing shift, but have some flexibility of schedule for exact start and end times. Education: Bachelor's Degree Experience: Work Experience: Minimum one year Certifications: Languages: Category: Enforcement & Protective Services
