Under general supervision, Senior Management Analysts support and assist in the management of business and/or personnel functions within a division or department, and provide responsible administrative support to assigned management staff. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of assigned clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director.
The current vacancies exist in the Transportation Department and the Planning and Development Department; however, the Senior Management Analyst position exists in several departments and the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. As such, all persons interested in this classification with the City of Fresno are encouraged to apply, regardless of their department of interest.
Aug 08, 2019
Full Time
Under general supervision, Senior Management Analysts support and assist in the management of business and/or personnel functions within a division or department, and provide responsible administrative support to assigned management staff. Incumbents are responsible for assigned business management functions in an operating department, including personnel management, organizational analysis and development, budget development and coordination, developing and monitoring operating policies and procedures, and supervision of assigned clerical, technical, and professional staff. This is an unclassified position in which the incumbent serves at the will of the Department Director.
The current vacancies exist in the Transportation Department and the Planning and Development Department; however, the Senior Management Analyst position exists in several departments and the City of Fresno may choose to utilize the applications received through this recruitment for future vacancies. As such, all persons interested in this classification with the City of Fresno are encouraged to apply, regardless of their department of interest.
Housing Authority of the City of Alameda
701 Atlantic Avenue, Alameda, CA, USA
Two positions are currently open , both in the Executive Administration Department.
One position will have an emphasis on human resources . For this position, AHA is particularly interested in applications from candidates with a strong track record in human resources and/or public agency operations, and a familiarity with technologies used in the management of those functions.
The second position will have an emphasis on procurement administration , and will perform a broad array of general analytical work for AHA
Final decisions about the division of assignments between the two positions will be determined at the time of hire. Both positions require the ability to communicate and work effectively with a wide variety of internal and external partners, lead project teams, and receive work direction from multiple department staff.
Project areas may include:
Refining and implementing the agency safety and workers compensation programs
Redesigning the agency procurement policy and procedures, and tracking of procurement's and awarded contracts
Working with the HR Director on employee performance and relations issues, and assisting with the development of new employment or operational policies and procedures
Researching, procuring, and implementing a variety of technical systems, including payroll and broader HRIS/HCM/HRMS systems
Overseeing content and administration of AHA’s website, and recommending priorities and options for future re-designs
Researching and drafting a variety of agency policies and procedures
Performing data collection, analysis and summarization on a variety of agency-wide projects
Jul 18, 2019
Full Time
Two positions are currently open , both in the Executive Administration Department.
One position will have an emphasis on human resources . For this position, AHA is particularly interested in applications from candidates with a strong track record in human resources and/or public agency operations, and a familiarity with technologies used in the management of those functions.
The second position will have an emphasis on procurement administration , and will perform a broad array of general analytical work for AHA
Final decisions about the division of assignments between the two positions will be determined at the time of hire. Both positions require the ability to communicate and work effectively with a wide variety of internal and external partners, lead project teams, and receive work direction from multiple department staff.
Project areas may include:
Refining and implementing the agency safety and workers compensation programs
Redesigning the agency procurement policy and procedures, and tracking of procurement's and awarded contracts
Working with the HR Director on employee performance and relations issues, and assisting with the development of new employment or operational policies and procedures
Researching, procuring, and implementing a variety of technical systems, including payroll and broader HRIS/HCM/HRMS systems
Overseeing content and administration of AHA’s website, and recommending priorities and options for future re-designs
Researching and drafting a variety of agency policies and procedures
Performing data collection, analysis and summarization on a variety of agency-wide projects
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER R1848V-R FILINGDATES August 26, 2019 at 8:00 a.m. (PT) through September 9, 2019 at 5:00 p.m. (PT) TYPE OF RECRUITMENT INTERDEPARTMENTAL PROMOTIONAL OPPORTUNITY RESTRICTED TO PERMANENT EMPLOYEES OF THE COUNTY OF LOS ANGELESWHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS. Currentemployees in the unclassified service who meet one of the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. -OR- Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing. ______________________________________________________________________________ DEFINITION: Performs a variety of analytical, technical, and/or confidential and sensitive assignments in core functional areas of human resources, contract development and administration, or health programsoperations and administration. CLASSIFICATION STANDARDS: This is a broad-based, flexibly-staffedclass in which incumbents utilize a similar level of analytical and technical skills and abilities while drawing upon knowledge acquired through specialized experience, training, and/or education. Positions allocable to this class that function in human resources and contracts development and administration are located in a central administrative department or the central administrative office of a line department; and positions that function in line department health programs are located in the centralized program-support function or in a centrally-administered, department-wide program. Incumbents typically report to a higher-level analyst or supervisor, and are responsible for carrying out a variety of analytical and technical assignments within the aforementioned areas. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interactingwith internal and external higher-level staff and management in the planning and coordination of work efforts. Incumbents in this class receive general supervision while independently carrying out a variety of routine to moderately complex assignments, and more direct supervision during the performance of complex assignments. Each require the use of established research and analytical methods and techniques and sound professional judgment to analyze related problems and issues and identify and select the most appropriate course of action from a set of alternatives. Recommendations made at this level impact higher-level staff and management decisions. Assignments are made in terms of objectives, priorities and deadlines to be achieved, with incumbents exercising responsibility in planning and carrying out the successive steps required to complete thework. Assignments are typically covered by established guidelines and methods. However, more complex assignments may require incumbents to make independent interpretations of data gathering methods and analytical techniques in order to achieve study objectives, or seek guidance from a supervisor in situations where existing guidelines, methods and procedurescannot be applied or require significant deviations. Completed work products are evaluated for technical soundness and conformity to pertinent policies and requirements. Management Analyst is distinguished from the Management Assistant in that the latter represents an entry-level class in whichincumbents learn to apply a basic knowledge of the principles, concepts and methods used to research, analyze and resolve problems associated with designated administrative functional areas, whereas the former carries out the full range of routine to moderately complex assignments in order to gain additional professional experience in preparation for advancement to the Administrative Services Manager I or Health Program Analyst I class. Essential Job Functions Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., Internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Compiles information by grouping and/or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate analysis. Analyzes information using qualitative and/or quantitative analytical methods in order to understand and draw fact-based conclusions, often from large amounts of information; identifies issues and problems requiring additional research and study and takes appropriate action to ensure sound study results. Develops and/or recommends the development of policies, programs, or procedures to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success. Prepares a variety of documents (e.g., reports, business correspondence, memoranda), adapting formats suitable to the purpose and using relevant software programs (e.g., word processing, desktop publishing, presentation) in order to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards). Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies/organizations) when participating in meetings, mediating disputes, making presentations, providing advice and/or consultation services, etc. in order to communicate information, share ideas, present recommended solutions, gain agreement and coordinate activities. Coordinates activities, such as those of contractors, consultants, outside agencies, etc. to ensure that programs are successfully planned, implemented, and/or evaluated. Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable, and that programs are proceeding as intended. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to continue or modify the program. Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, and departmental policies and procedures in order to ensure all work done complies with established guidelines and requirements. EXAMPLE OFDUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Human Resources: In a central administrative department, assists operating departments in the solution of specific problems of human resources where the objective is clearly defined, the data can be obtained, and the investigation, verification, and analysis completed, using established methods, procedures, and standards with only minor modifications; reports to operating departments the findings, recommendations, and results of studies, and assists in the implementation of changes and resolutions of differences. Conducts examinations administered by the department by reviewing examination contents, preparing job bulletins, reviewing and accepting or rejecting applications, and preparing justifications for selective certifications; may recruit special examiners and interviewers for specific examinations and represent the department at community, school, or outreach events such as job fairs. Advises unit supervisors and departmental managers regarding compliance with Civil Service Rules and departmental policies and procedures; may assist managers with the preparation of improvement needed or unsatisfactory performance evaluations, compilation of employee performance documentation, and steps for implementing progressive discipline. Investigates and recommends management action in matters involving employee performance or disciplinary issues; may assist advocacy staff in the preparation of the departmental position in such cases and represent the department in meetings with employees or employee representatives to resolve disciplinary issues. Reviews, analyzes, and makes recommendations regarding workers' compensation cases and/or employee benefits issues; may correspond directly with the employee, with the Department of Human Resources, or with the third-party administrator (TPA). Conducts classification studies of existing departmental positions and prepares findings and recommendations which may result in reclassification; prepares duty statements, organization charts, and other materials supporting departmental requests for new positions in the annual budget process. May gather facts, analyze, and prepare recommendations to management on employee allegations of discrimination, harassment, or other illegal or inappropriate behavior in the workplace. May develop and conduct training programs on issues such as employee safety and new employee orientation. Contract Development and Administration: Conducts routine and/ormoderately complex contract feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations. Conducts contract solicitations; develops specifications and/or scope of work, solicitation packages, proposal/bid evaluation processes; and prepares documentation for routine and/or moderately complex contracts to support contract recommendations. Assists in negotiating legal and operational terms, requirements, and conditions for contract awards and modifications; assists in preparing related documents including contracts, amendments and letter agreements. Assists in conducting legal research onapplicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations. Prepares letters and memos to the Board of Supervisors recommending contract awards for review by senior level contract staff. Assist line operations in identifying contractual and funding problems, and in resolving differences with contractors. Assists in formulating policies and procedures for contract development and/or in designing forms and other tools to aid in contract development. Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance. Mental Health and Public Health Programs: Analyzes the administration of a Countywide mental health or public health program during one or more phases of development, implementation, and evaluation. Assists in the development of policies, procedures,standards, and guidelinesto support centrally-administered programs. Assists in formulating program modifications and developscorrective action plans for quality assurance based on program evaluations. Assists and supports ongoing and cyclical program budgetary and financial analysis as part of program evaluation and contract negotiations. Assists in planning and implementing projects in specialized areas of mental health and public health services including identifying system and communitybarriers to the implementation of Countywide programs. Researches and drafts requests for proposals and requests for servicesas part ofnew and renewed grants and assists in negotiating details with other governmental agencies. Designs graphical presentationsand delivers to management, community groups, and contract agenciesconcerning program development, implementation, and evaluation plans. Prepares records, reports, and mechanisms for the purpose of monitoring the fidelity of a program or project with respect to adherence to budgetary plans, evidence-based practices,outcomes, andother pertinentobjectives. Requirements MINIMUM REQUIREMENTS: Option 1: A Bachelor's degree from an accredited* college or university -AND- Two years of experience performingbasic to routine analytical assignments thatinvolved researching, analyzing and synthesizing data, as well asrecommending solutions to problems related to administrative or program support functional areas**. Option 2: A Master's degree or higher from an accredited* college or university ina discipline related to core administrative areas such as contract development and administration orhuman resources; health programs analysis; or in a discipline related to the core business function or mission of the department. Option 3: Four years of experience performing basic to routine analytical assignments which involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas**. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Positions within this class require light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any degree, such as a Bachelor's or Master's, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows degree has been conferred and the area of specialization with your application at the time of filing or within fifteen (15) calendar days from application submission. **Experience performing basic to routine analytical assignments which involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas is gained at the level of Los Angeles County class of Management Assistantor higher. Acceptable classes, but not limited to are Administrative Assistant I,Staff Assistant I, Contract Monitor,Administrative Intern I, Associate Analyst, CEO,Intermediate Board Specialist, Program Assistant, PSS, Operations Assistant I, Sheriff, Employment Services Assistant I, Sheriff, Human Resources Trainee, Appeals Hearing Specialist, Staff Development Specialist,Senior Departmental Personnel Assistant, Senior Personnel Assistant,or higher. ENDORSEMENT OF COUNTY QUALIFICATIONS: Employees who wish to qualify using experience gained in county classifications not listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus,temporary assignment bonus,or reclassification study with CEO classificationwith your application at the time of filing or within fifteen (15) calendar days from application submission. Employees do not need to submit such verification if they hold or have held one of the positions listed above. WITHHOLD INFORMATION: Applicants MUST meet theMinimum Requirements at the time of filing. No withhold is allowed . SUPPLEMENTAL QUESTIONNAIRE: As part of this application process, applicants will be required to complete a supplemental questionnaire to document specific work experience. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from Class Specification andSelection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Additional Information EXAMINATION CONTENT: This examination will consist ofmultiple choice tests weighted 100% covering written expression, reading comprehension, data analysis and decision-making, achievement, confidence and optimism, deductive reasoning, independence, influence, professional potential, and reliability. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. APPLICANTS MUST MEET THEMINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. Notice of Non Acceptance and Final Result letter will be mailed via USPS. Multiple choicetest scores cannot be given over the telephone. TRANSFER OF SCORES: Applicantswho have taken identicaltest part(s) for other exams within the last 12 months will have theirtest scores for the identical test part(s) automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re-take any identical test parts for at least 12 months. SPECIAL INFORMATION TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources Website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. ELIGIBILITY INFORMATION: The names of candidates receiving a passing grade in the examination will be placed on the eligiblelist in the order of their score group for a period of twelve (12) months from the dateof promulgation. SELECTIVE CERTIFICATION: In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training. See the supplemental questions for a list of areas in which a Selective Certification may be established. If you wish to be considered for selective certification, you MUST clearly indicate the specialized experience in your application. REMINDER: Candidates should be prepared to respond to a supplemental questionnaire during the application process. In order to be considered for placement on any Selective Certification lists, you are required to complete the associated supplemental questions. The experience you claim in the supplemental questions must be consistent with the information you provide in your application . Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the Selective Certification list for that area. VACANCY INFORMATION: Theeligiblelist resulting from this examination will be used to fill vacancies throughout County of Los Angeles departments. AVAILABLE SHIFT: ANY APPLICANTS AND FILING INFORMATION: ApplicationsMUSTbe filed online only. Applications submitted by U.S. Postal Mail, fax or in person will not be accepted. We must receive your application by 5:00 p.m., PacificTime on or before the last day of filing. To apply for this examination, clickon the green"APPLY" buttonlocated on the upper right corner for this posting.You can also track the status of your application using this website. Fill out your application and supplemental questionnaire completely. The acceptanceof your application depends on whether you have clearly shown that you meet theminimum requirements. Provide any relevant education, training and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be disqualified. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applications must file their application online using their own user ID and password. Using a family members or friends user ID and password may erase a candidates original application record. ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Annie Wong Department Contact Email : awong@hr.lacounty.gov Closing Date/Time: 9/9/2019 5:00 PM Pacific
Aug 24, 2019
Full Time
EXAM NUMBER R1848V-R FILINGDATES August 26, 2019 at 8:00 a.m. (PT) through September 9, 2019 at 5:00 p.m. (PT) TYPE OF RECRUITMENT INTERDEPARTMENTAL PROMOTIONAL OPPORTUNITY RESTRICTED TO PERMANENT EMPLOYEES OF THE COUNTY OF LOS ANGELESWHO HAVE SUCCESSFULLY COMPLETED THEIR INITIAL PROBATIONARY PERIOD WITH LOS ANGELES COUNTY AND MEET THE QUALIFYING REQUIREMENTS. Currentemployees in the unclassified service who meet one of the following criteria also qualify to participate in this exam: Unclassified employees who have attained permanent County status on a classified position by successful completion of the initial probationary period, with no break in service since leaving the classified service. -OR- Full-time employees in the unclassified service with at least six months of full-time experience in the unclassified service at the time of filing. ______________________________________________________________________________ DEFINITION: Performs a variety of analytical, technical, and/or confidential and sensitive assignments in core functional areas of human resources, contract development and administration, or health programsoperations and administration. CLASSIFICATION STANDARDS: This is a broad-based, flexibly-staffedclass in which incumbents utilize a similar level of analytical and technical skills and abilities while drawing upon knowledge acquired through specialized experience, training, and/or education. Positions allocable to this class that function in human resources and contracts development and administration are located in a central administrative department or the central administrative office of a line department; and positions that function in line department health programs are located in the centralized program-support function or in a centrally-administered, department-wide program. Incumbents typically report to a higher-level analyst or supervisor, and are responsible for carrying out a variety of analytical and technical assignments within the aforementioned areas. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and tact in interactingwith internal and external higher-level staff and management in the planning and coordination of work efforts. Incumbents in this class receive general supervision while independently carrying out a variety of routine to moderately complex assignments, and more direct supervision during the performance of complex assignments. Each require the use of established research and analytical methods and techniques and sound professional judgment to analyze related problems and issues and identify and select the most appropriate course of action from a set of alternatives. Recommendations made at this level impact higher-level staff and management decisions. Assignments are made in terms of objectives, priorities and deadlines to be achieved, with incumbents exercising responsibility in planning and carrying out the successive steps required to complete thework. Assignments are typically covered by established guidelines and methods. However, more complex assignments may require incumbents to make independent interpretations of data gathering methods and analytical techniques in order to achieve study objectives, or seek guidance from a supervisor in situations where existing guidelines, methods and procedurescannot be applied or require significant deviations. Completed work products are evaluated for technical soundness and conformity to pertinent policies and requirements. Management Analyst is distinguished from the Management Assistant in that the latter represents an entry-level class in whichincumbents learn to apply a basic knowledge of the principles, concepts and methods used to research, analyze and resolve problems associated with designated administrative functional areas, whereas the former carries out the full range of routine to moderately complex assignments in order to gain additional professional experience in preparation for advancement to the Administrative Services Manager I or Health Program Analyst I class. Essential Job Functions Researches information by identifying, locating and extracting relevant data and information (e.g., by reading, collecting, downloading, interviewing) from varied sources (e.g., Internet search engines, library materials, government and technical reports, knowledgeable individuals) in order to obtain sufficient, valid and reliable data for analysis and decision making purposes. Compiles information by grouping and/or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate analysis. Analyzes information using qualitative and/or quantitative analytical methods in order to understand and draw fact-based conclusions, often from large amounts of information; identifies issues and problems requiring additional research and study and takes appropriate action to ensure sound study results. Develops and/or recommends the development of policies, programs, or procedures to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success. Prepares a variety of documents (e.g., reports, business correspondence, memoranda), adapting formats suitable to the purpose and using relevant software programs (e.g., word processing, desktop publishing, presentation) in order to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards). Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies/organizations) when participating in meetings, mediating disputes, making presentations, providing advice and/or consultation services, etc. in order to communicate information, share ideas, present recommended solutions, gain agreement and coordinate activities. Coordinates activities, such as those of contractors, consultants, outside agencies, etc. to ensure that programs are successfully planned, implemented, and/or evaluated. Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable, and that programs are proceeding as intended. Evaluates program effectiveness by comparing outcomes to goals in order to determine whether to continue or modify the program. Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, and departmental policies and procedures in order to ensure all work done complies with established guidelines and requirements. EXAMPLE OFDUTIES: The duties listed below are intended only as illustrations of the various types of work that may be performed.The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Human Resources: In a central administrative department, assists operating departments in the solution of specific problems of human resources where the objective is clearly defined, the data can be obtained, and the investigation, verification, and analysis completed, using established methods, procedures, and standards with only minor modifications; reports to operating departments the findings, recommendations, and results of studies, and assists in the implementation of changes and resolutions of differences. Conducts examinations administered by the department by reviewing examination contents, preparing job bulletins, reviewing and accepting or rejecting applications, and preparing justifications for selective certifications; may recruit special examiners and interviewers for specific examinations and represent the department at community, school, or outreach events such as job fairs. Advises unit supervisors and departmental managers regarding compliance with Civil Service Rules and departmental policies and procedures; may assist managers with the preparation of improvement needed or unsatisfactory performance evaluations, compilation of employee performance documentation, and steps for implementing progressive discipline. Investigates and recommends management action in matters involving employee performance or disciplinary issues; may assist advocacy staff in the preparation of the departmental position in such cases and represent the department in meetings with employees or employee representatives to resolve disciplinary issues. Reviews, analyzes, and makes recommendations regarding workers' compensation cases and/or employee benefits issues; may correspond directly with the employee, with the Department of Human Resources, or with the third-party administrator (TPA). Conducts classification studies of existing departmental positions and prepares findings and recommendations which may result in reclassification; prepares duty statements, organization charts, and other materials supporting departmental requests for new positions in the annual budget process. May gather facts, analyze, and prepare recommendations to management on employee allegations of discrimination, harassment, or other illegal or inappropriate behavior in the workplace. May develop and conduct training programs on issues such as employee safety and new employee orientation. Contract Development and Administration: Conducts routine and/ormoderately complex contract feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations. Conducts contract solicitations; develops specifications and/or scope of work, solicitation packages, proposal/bid evaluation processes; and prepares documentation for routine and/or moderately complex contracts to support contract recommendations. Assists in negotiating legal and operational terms, requirements, and conditions for contract awards and modifications; assists in preparing related documents including contracts, amendments and letter agreements. Assists in conducting legal research onapplicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations. Prepares letters and memos to the Board of Supervisors recommending contract awards for review by senior level contract staff. Assist line operations in identifying contractual and funding problems, and in resolving differences with contractors. Assists in formulating policies and procedures for contract development and/or in designing forms and other tools to aid in contract development. Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance. Mental Health and Public Health Programs: Analyzes the administration of a Countywide mental health or public health program during one or more phases of development, implementation, and evaluation. Assists in the development of policies, procedures,standards, and guidelinesto support centrally-administered programs. Assists in formulating program modifications and developscorrective action plans for quality assurance based on program evaluations. Assists and supports ongoing and cyclical program budgetary and financial analysis as part of program evaluation and contract negotiations. Assists in planning and implementing projects in specialized areas of mental health and public health services including identifying system and communitybarriers to the implementation of Countywide programs. Researches and drafts requests for proposals and requests for servicesas part ofnew and renewed grants and assists in negotiating details with other governmental agencies. Designs graphical presentationsand delivers to management, community groups, and contract agenciesconcerning program development, implementation, and evaluation plans. Prepares records, reports, and mechanisms for the purpose of monitoring the fidelity of a program or project with respect to adherence to budgetary plans, evidence-based practices,outcomes, andother pertinentobjectives. Requirements MINIMUM REQUIREMENTS: Option 1: A Bachelor's degree from an accredited* college or university -AND- Two years of experience performingbasic to routine analytical assignments thatinvolved researching, analyzing and synthesizing data, as well asrecommending solutions to problems related to administrative or program support functional areas**. Option 2: A Master's degree or higher from an accredited* college or university ina discipline related to core administrative areas such as contract development and administration orhuman resources; health programs analysis; or in a discipline related to the core business function or mission of the department. Option 3: Four years of experience performing basic to routine analytical assignments which involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas**. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. Positions within this class require light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: *In order to receive credit for any degree, such as a Bachelor's or Master's, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows degree has been conferred and the area of specialization with your application at the time of filing or within fifteen (15) calendar days from application submission. **Experience performing basic to routine analytical assignments which involved researching, analyzing and synthesizing data, as well as recommending solutions to problems related to administrative or program support functional areas is gained at the level of Los Angeles County class of Management Assistantor higher. Acceptable classes, but not limited to are Administrative Assistant I,Staff Assistant I, Contract Monitor,Administrative Intern I, Associate Analyst, CEO,Intermediate Board Specialist, Program Assistant, PSS, Operations Assistant I, Sheriff, Employment Services Assistant I, Sheriff, Human Resources Trainee, Appeals Hearing Specialist, Staff Development Specialist,Senior Departmental Personnel Assistant, Senior Personnel Assistant,or higher. ENDORSEMENT OF COUNTY QUALIFICATIONS: Employees who wish to qualify using experience gained in county classifications not listed above must provide verification of qualifying out-of-class experience by providing official documentation of additional responsibility bonus, out-of-class bonus,temporary assignment bonus,or reclassification study with CEO classificationwith your application at the time of filing or within fifteen (15) calendar days from application submission. Employees do not need to submit such verification if they hold or have held one of the positions listed above. WITHHOLD INFORMATION: Applicants MUST meet theMinimum Requirements at the time of filing. No withhold is allowed . SUPPLEMENTAL QUESTIONNAIRE: As part of this application process, applicants will be required to complete a supplemental questionnaire to document specific work experience. IMPORTANT NOTES: Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION. Utilizing VERBIAGE from Class Specification andSelection Requirements serving as your description of duties WILL NOT be sufficient to meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Additional Information EXAMINATION CONTENT: This examination will consist ofmultiple choice tests weighted 100% covering written expression, reading comprehension, data analysis and decision-making, achievement, confidence and optimism, deductive reasoning, independence, influence, professional potential, and reliability. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. APPLICANTS MUST MEET THEMINIMUM REQUIREMENTS AND MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE LIST. Notice of Non Acceptance and Final Result letter will be mailed via USPS. Multiple choicetest scores cannot be given over the telephone. TRANSFER OF SCORES: Applicantswho have taken identicaltest part(s) for other exams within the last 12 months will have theirtest scores for the identical test part(s) automatically transferred to this examination. This examination contains test parts that may be used in the future for new examinations. Your scores will be transferred to the new examination and may not be allowed to re-take any identical test parts for at least 12 months. SPECIAL INFORMATION TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources Website at http://hr.lacounty.gov/ . Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access test preparation for the computerized portion of the test by going to http://www.shldirect.com/practice_tests.html . While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. ELIGIBILITY INFORMATION: The names of candidates receiving a passing grade in the examination will be placed on the eligiblelist in the order of their score group for a period of twelve (12) months from the dateof promulgation. SELECTIVE CERTIFICATION: In accordance with TITLE 5 - PERSONNEL, APPENDIX 1 (Civil Service Rule 11.03) of the Los Angeles County Code, selective certification may be used for some positions that require special skills and/or training. See the supplemental questions for a list of areas in which a Selective Certification may be established. If you wish to be considered for selective certification, you MUST clearly indicate the specialized experience in your application. REMINDER: Candidates should be prepared to respond to a supplemental questionnaire during the application process. In order to be considered for placement on any Selective Certification lists, you are required to complete the associated supplemental questions. The experience you claim in the supplemental questions must be consistent with the information you provide in your application . Candidates who pass the examination and meet the criteria identified in the supplemental questions will be placed on the Selective Certification list for that area. VACANCY INFORMATION: Theeligiblelist resulting from this examination will be used to fill vacancies throughout County of Los Angeles departments. AVAILABLE SHIFT: ANY APPLICANTS AND FILING INFORMATION: ApplicationsMUSTbe filed online only. Applications submitted by U.S. Postal Mail, fax or in person will not be accepted. We must receive your application by 5:00 p.m., PacificTime on or before the last day of filing. To apply for this examination, clickon the green"APPLY" buttonlocated on the upper right corner for this posting.You can also track the status of your application using this website. Fill out your application and supplemental questionnaire completely. The acceptanceof your application depends on whether you have clearly shown that you meet theminimum requirements. Provide any relevant education, training and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be disqualified. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal Law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applications must file their application online using their own user ID and password. Using a family members or friends user ID and password may erase a candidates original application record. ADA Coordinator Email: adarequests@hr.lacounty.gov Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Department Contact Name: Annie Wong Department Contact Email : awong@hr.lacounty.gov Closing Date/Time: 9/9/2019 5:00 PM Pacific
Solano County, CA
Fairfield, California, United States
Introduction The Position To view the job descriptions for this position, please visit: Management Analyst (Entry): http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15890 To view the job descriptions for this position, please visit: Management Analyst (Journey) : http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15889 BENEFITS To view the benefits for a regular senior management position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16490 Selection Process 9/16/19 - deadline for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal Requirements A Bachelor's Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Management Analyst (Entry/Journey) and the recruitment number (19-102010-01). If submitting documents by email include the recruitment title and recruitment number in the subject field. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. Succinctly describe your professional experience as it relates directly to this management analyst position in each of the following areas: Preparation and presentation of reports to governing bodies. Budget experience including information on budget preparation, analysis, revenue forecasting, corrective action plans and monitoring. Include organization size, budget amount and specifics on your role played and level of responsibility. Analyzing administrative and operational problems. Coordination of projects involving two or more departments or jurisdictions. Specific work experience related to Economic Development. Knowledge of state and federal budgets, legislative process and local government platforms. Include your specific experience and your role in the process. Experience preparing and monitoring grant proposals. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Aug 24, 2019
Full Time
Introduction The Position To view the job descriptions for this position, please visit: Management Analyst (Entry): http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15890 To view the job descriptions for this position, please visit: Management Analyst (Journey) : http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15889 BENEFITS To view the benefits for a regular senior management position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16490 Selection Process 9/16/19 - deadline for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal Requirements A Bachelor's Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Management Analyst (Entry/Journey) and the recruitment number (19-102010-01). If submitting documents by email include the recruitment title and recruitment number in the subject field. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. Succinctly describe your professional experience as it relates directly to this management analyst position in each of the following areas: Preparation and presentation of reports to governing bodies. Budget experience including information on budget preparation, analysis, revenue forecasting, corrective action plans and monitoring. Include organization size, budget amount and specifics on your role played and level of responsibility. Analyzing administrative and operational problems. Coordination of projects involving two or more departments or jurisdictions. Specific work experience related to Economic Development. Knowledge of state and federal budgets, legislative process and local government platforms. Include your specific experience and your role in the process. Experience preparing and monitoring grant proposals. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Posting Title Administrative Specialist (Human Resources) - (Reserved for City of Austin Employees Only) Job Requisition Number COA080712 Position Number 117149 Job Type Full-Time Division Name Aviation - Human Resources Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants POSITION OVERVIEW : The purpose of the position is to provide administrative support in the Human Resources Division. Facilitate the handling of time sensitive requests and confidential documents. Manages the calendar, travel, and correspondence for managers. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to manager. ASSESSMENT : A skills assessment(s) will be required for this position. TRAVEL : This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information: http://cityspace.ci.austin.tx.us/departments/hrm/risk/downloads/rmm_vol4_ds APPLICATION INFORMATION : • A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. • Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. • The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). • Resumes will not be used to qualify for the position and will not be used to recommend salary. • Supplemental information or changes to your application will not be accepted after the job posting closes. • The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. PHYSICAL REQUIREMENTS : 1. Utilize eyes for long periods of time while operating computer, & other office equipment. 2. Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard, & other office equipment. 3. Ability to verbally and effectively communicate utilizing face-to-face contact and telephones. 4. Walk moderate distances. 5. Sit for long periods of time to perform various computer / administrative tasks. 6. Lift and/or carry documents/boxes weighing up to 40 lbs. 7. Reach and bend arms to perform duties such as filing. 8. Reach and stretch arms above shoulders. 9. Bend upper body to pick-up items or to reach down. 10. Twist neck / head side to side, up and down. 11. Possess the physical and mental capacity to safely operate motor vehicle during daytime and / or night time when necessary. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work OVERTIME : Overtime may be required with or without notice. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $18.95 - $23.63 Hours Core Hours: Monday - Friday, 8:00am - 5:00pm. Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends. Job Close Date 09/06/2019 Type of Posting Reserved for City Employees Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location Austin-Bergstrom Inernational Airport Preferred Qualifications Three (3) or more years administrative experience in supporting managerial staff in a fast pace environment, dealing with the general public, executives, and preferably in a government or a municipality setting. Three (3) or more years experience in managing calendars, technical writing and editing memos, and tracking assignments, deadlines and working with multi organizational frameworks. Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * Describe your administrative experience in supporting managerial staff in a fast pace environment dealing with the general public, executives, and preferably in a government or a municipality setting (include the number of years of experience). (Open Ended Question) * Describe your experience in managing calendars, technical writing and editing memos, and tracking assignments, deadlines and working with multi organizational frameworks (include number years experience). (Open Ended Question) * The Transportation Security Administration TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. Do you agree to a minimum 10-year criminal background investigation and security threat assessment? Yes No * Are you a current City of Austin employee? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Optional Documents
Aug 23, 2019
Full Time
Posting Title Administrative Specialist (Human Resources) - (Reserved for City of Austin Employees Only) Job Requisition Number COA080712 Position Number 117149 Job Type Full-Time Division Name Aviation - Human Resources Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants POSITION OVERVIEW : The purpose of the position is to provide administrative support in the Human Resources Division. Facilitate the handling of time sensitive requests and confidential documents. Manages the calendar, travel, and correspondence for managers. Prepares correspondence, working with other staff within the department to provide input, gathers data, analyzes information and makes recommendations to manager. ASSESSMENT : A skills assessment(s) will be required for this position. TRAVEL : This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information: http://cityspace.ci.austin.tx.us/departments/hrm/risk/downloads/rmm_vol4_ds APPLICATION INFORMATION : • A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. • Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. • The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). • Resumes will not be used to qualify for the position and will not be used to recommend salary. • Supplemental information or changes to your application will not be accepted after the job posting closes. • The responses to the supplemental questions inquiring about experience should be reflected on your application. VETERAN : Veteran candidates will be required to provide a copy of their DD214 at the time of interview. GOOD STANDING - DEPARTMENT / DIVISION POSTINGS : Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified. CRIMINAL HISTORY BACKGROUND CHECK : Top candidate will be subject to a minimum 10 year criminal background check and security threat assessment. LANGUAGE : Must have the ability to read, write, and fluently speak in English. PHYSICAL REQUIREMENTS : 1. Utilize eyes for long periods of time while operating computer, & other office equipment. 2. Reasonable dexterity of hands and fingers to operate and/or manipulate computer keyboard, & other office equipment. 3. Ability to verbally and effectively communicate utilizing face-to-face contact and telephones. 4. Walk moderate distances. 5. Sit for long periods of time to perform various computer / administrative tasks. 6. Lift and/or carry documents/boxes weighing up to 40 lbs. 7. Reach and bend arms to perform duties such as filing. 8. Reach and stretch arms above shoulders. 9. Bend upper body to pick-up items or to reach down. 10. Twist neck / head side to side, up and down. 11. Possess the physical and mental capacity to safely operate motor vehicle during daytime and / or night time when necessary. WORK HOURS : Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekend work OVERTIME : Overtime may be required with or without notice. DEPARTMENT MAY CLOSE THE JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range $18.95 - $23.63 Hours Core Hours: Monday - Friday, 8:00am - 5:00pm. Shift may change according to departmental needs. Work hours may include after hours, holidays, and weekends. Job Close Date 09/06/2019 Type of Posting Reserved for City Employees Department Aviation Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location Austin-Bergstrom Inernational Airport Preferred Qualifications Three (3) or more years administrative experience in supporting managerial staff in a fast pace environment, dealing with the general public, executives, and preferably in a government or a municipality setting. Three (3) or more years experience in managing calendars, technical writing and editing memos, and tracking assignments, deadlines and working with multi organizational frameworks. Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications for this position? Yes No * Describe your administrative experience in supporting managerial staff in a fast pace environment dealing with the general public, executives, and preferably in a government or a municipality setting (include the number of years of experience). (Open Ended Question) * Describe your experience in managing calendars, technical writing and editing memos, and tracking assignments, deadlines and working with multi organizational frameworks (include number years experience). (Open Ended Question) * The Transportation Security Administration TSA-division of the USA Dept. of Homeland Security) requires all employees of the Austin-Bergstrom International Airport to pass a minimum 10-year criminal background investigation and security threat assessment. Do you agree to a minimum 10-year criminal background investigation and security threat assessment? Yes No * Are you a current City of Austin employee? Yes No * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Optional Documents
Posting Title Temporary -Administrative Specialist or Administrative Senior Job Requisition Number COA080711 Position Number T67006 Job Type Full-Time Division Name Watershed Protection Minimum Qualifications Administrative Senior Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications Licenses or Certifications: None Administrative Specialist Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: -Include details on the application of prior or current work history with the City of Austin. -A resume may be submitted with the employment application, but does not substitute for a complete employment application. -A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. -Include any previous employment that you wish to be considered as part of your qualifications and relevant experience. -Your work history must include employer name and address, job title, supervisor's name and phone number, the month and year of employment and whether it was full or part-time work. Each work history should include a detailed description of the work you performed. We do not accept "See Resume" and your application will be considered incomplete. This position requires traveling to multiple sites as part of the regular job duties. Pay Range $15.00 - $18.05 $17.59 - $ 22.70 Hours Monday - Friday 9:00 a.m. - 5:00 p.m. Job Close Date 09/05/2019 Type of Posting External Department Watershed Protection Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Clerical Location One Texas Center 505 Barton Springs Rd Austin, TX Preferred Qualifications 1.Knowledge of Microsoft Office Software for Windows, including Word, Excel, and Outlook. 2.Familiarity with management of paper and electronic records. 3.Prior use of InDesign software 4. Prior administrative support experience 5. Ability to travel to more than one work location. Duties, Functions and Responsibilities For the Duties, Functions and Responsibilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Knowledge, Skills and Abilities For the Knowledge, Skills and Abilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Administrative Specialist are Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. The minimum qualifications for the Administrative Senior are Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. For which position do you meet minimum qualifications: Administrative Specialist Administrative Senior I do not meet the minimum qualifications for either position * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * Please describe your experience in records management, including the organizing of both physical and electronic files. (Open Ended Question) * Describe any prior examples in which you have used InDesign software. (Open Ended Question) * Please describe your prior experience providing scheduling and email support for a senior or executive level staff member. (Open Ended Question) * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
Aug 23, 2019
Full Time
Posting Title Temporary -Administrative Specialist or Administrative Senior Job Requisition Number COA080711 Position Number T67006 Job Type Full-Time Division Name Watershed Protection Minimum Qualifications Administrative Senior Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications Licenses or Certifications: None Administrative Specialist Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: -Include details on the application of prior or current work history with the City of Austin. -A resume may be submitted with the employment application, but does not substitute for a complete employment application. -A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. -Include any previous employment that you wish to be considered as part of your qualifications and relevant experience. -Your work history must include employer name and address, job title, supervisor's name and phone number, the month and year of employment and whether it was full or part-time work. Each work history should include a detailed description of the work you performed. We do not accept "See Resume" and your application will be considered incomplete. This position requires traveling to multiple sites as part of the regular job duties. Pay Range $15.00 - $18.05 $17.59 - $ 22.70 Hours Monday - Friday 9:00 a.m. - 5:00 p.m. Job Close Date 09/05/2019 Type of Posting External Department Watershed Protection Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Clerical Location One Texas Center 505 Barton Springs Rd Austin, TX Preferred Qualifications 1.Knowledge of Microsoft Office Software for Windows, including Word, Excel, and Outlook. 2.Familiarity with management of paper and electronic records. 3.Prior use of InDesign software 4. Prior administrative support experience 5. Ability to travel to more than one work location. Duties, Functions and Responsibilities For the Duties, Functions and Responsibilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Knowledge, Skills and Abilities For the Knowledge, Skills and Abilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Administrative Specialist are Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. The minimum qualifications for the Administrative Senior are Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. For which position do you meet minimum qualifications: Administrative Specialist Administrative Senior I do not meet the minimum qualifications for either position * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, and Outlook? No experience Basic: create/edit simple documents, spreadsheets, & emails Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another * Please describe your experience in records management, including the organizing of both physical and electronic files. (Open Ended Question) * Describe any prior examples in which you have used InDesign software. (Open Ended Question) * Please describe your prior experience providing scheduling and email support for a senior or executive level staff member. (Open Ended Question) * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents Resume Optional Documents Cover Letter
Oklahoma State Department of Health
Logan, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Logan County Health Department. This is a classified position (PIN#34002290) in state government, located in Guthrie, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position will provide frontline clerical support for programs offered at Logan County Health Department. Duties include light typing; answering phones, scheduling appointments, providing general information to public; maintaining client records, filing and preparing reports, collecting fees and related services. • Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports. • Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements. • Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. • Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations. • Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and un-coded source documents; proofs previously entered data and makes routine corrections. • Examines, checks, verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies. • Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides assistance to clients as required. • All other duties as assigned. Physical Demands and Work Environment Office environment. Occasional travel is required. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/30/2019 11:59:00 PM
Aug 23, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Logan County Health Department. This is a classified position (PIN#34002290) in state government, located in Guthrie, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position will provide frontline clerical support for programs offered at Logan County Health Department. Duties include light typing; answering phones, scheduling appointments, providing general information to public; maintaining client records, filing and preparing reports, collecting fees and related services. • Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports. • Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements. • Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. • Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations. • Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and un-coded source documents; proofs previously entered data and makes routine corrections. • Examines, checks, verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies. • Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides assistance to clients as required. • All other duties as assigned. Physical Demands and Work Environment Office environment. Occasional travel is required. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/30/2019 11:59:00 PM
City of Sacramento, CA
Sacramento, California, United States
THE POSITION THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF 150 APPLICATIONS OR AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST. IDEAL CANDIDATE STATEMENT The City of Sacramento is seeking an administrative analyst with strong analytical and technical skills to fill the Administrative Analyst position within the Fire Department. This position will be located at Fire Administration Headquarters and will report directly to the Deputy Chief of Operations Administration which includes Training, Professional Standards, and Investigations. The duties and responsibilities require research, analysis, and the use of independent judgment and discretion to interpret and apply statutes, regulations, policies, and procedures in the field of labor relations. Under general directions, the ideal candidate will be required to perform professional-level analytical and technical work in the tracking, researching, and responding to Step 1 and Step II grievances and to meet timeliness associated with such grievances. The ideal candidate will be responsible for tracking and following up on all aspects of discipline, documentation and grievances; be responsible for creating Skelly packets, working with the Professional Standards Unit on complaints and documentation of remedies; work with City HR on threat assessments and follow up documentation. DEFINITION Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts and degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, faxed to (916) 596-1556, or emailed to employment@cityofsacramento.orgby the final filing deadline. If submitting in person or via fax/email, please include your name and Job # 014000-19-FD on your documents. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by acredentialsevaluation service. This evaluation must be submittedby the final filing deadline. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline OR upon receipt of 150 applications, whichever occurs first : Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of required education and/or degree equivalency must be submitted online with your application, emailed to employment@cityofsacramento.org , delivered in person, or sent to the Employment Office by fax or mail by the final filing deadline . 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process : Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
Aug 23, 2019
Full Time
THE POSITION THIS JOB POSTING WILL AUTOMATICALLY CLOSE UPON THE RECEIPT OF 150 APPLICATIONS OR AT THE FINAL FILING DEADLINE, WHICHEVER OCCURS FIRST. IDEAL CANDIDATE STATEMENT The City of Sacramento is seeking an administrative analyst with strong analytical and technical skills to fill the Administrative Analyst position within the Fire Department. This position will be located at Fire Administration Headquarters and will report directly to the Deputy Chief of Operations Administration which includes Training, Professional Standards, and Investigations. The duties and responsibilities require research, analysis, and the use of independent judgment and discretion to interpret and apply statutes, regulations, policies, and procedures in the field of labor relations. Under general directions, the ideal candidate will be required to perform professional-level analytical and technical work in the tracking, researching, and responding to Step 1 and Step II grievances and to meet timeliness associated with such grievances. The ideal candidate will be responsible for tracking and following up on all aspects of discipline, documentation and grievances; be responsible for creating Skelly packets, working with the Professional Standards Unit on complaints and documentation of remedies; work with City HR on threat assessments and follow up documentation. DEFINITION Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts and degrees must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, faxed to (916) 596-1556, or emailed to employment@cityofsacramento.orgby the final filing deadline. If submitting in person or via fax/email, please include your name and Job # 014000-19-FD on your documents. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by acredentialsevaluation service. This evaluation must be submittedby the final filing deadline. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline OR upon receipt of 150 applications, whichever occurs first : Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of required education and/or degree equivalency must be submitted online with your application, emailed to employment@cityofsacramento.org , delivered in person, or sent to the Employment Office by fax or mail by the final filing deadline . 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process : Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
City of Santa Monica
Santa Monica, California, United States
Job Summary The City Attorney's Office seeks an individual with excellent communication, organizational and analytical skills to serve as an analyst responsible for providing government transparency by gathering, reviewing, and producing public records in response to complex requests from members of the public. The administrative analyst will gather, review, redact, and produce public records to response to complex requests under the California Public Records Act from members of the public and media; provide guidance to City staff and assist them in searching for, identifying, and gathering potentially responsive records; under the guidance of a Deputy City Attorney, interpret and apply laws, rules, regulations and policies; keep abreast of changes in relevant public records regulations and laws; and perform various customer service and public relations tasks, including communicating with members of the public regarding public records requests and the public records process. The successful applicant will have a combination of required and preferred qualifications, including high ethical standards and excellent communication skills. REQUIRED QUALIFICATIONS: Knowledge of: Research techniques. Report writing. Principles of program planning, monitoring, implementation and evaluation. Effective leading and coordinating techniques. Effective customer service techniques. Ability to: Perform duties with sound ethics and good judgment. Communicate effectively, both orally and in writing. Manage voluminous records request in a timely and highly organized manner. Keep abreast of current developments in public records and government transparency laws. Maintain accurate records, including a searchable database of responses to public records requests. Prepare and present effective presentations. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service. Analyze and solve administrative problems. Research and interpret public records laws under supervision of a Deputy City Attorney. Skill in: Organizing and reporting on large volumes of data and information. Using a personal computer and applicable software applications. Working effectively with diverse social, cultural and economic backgrounds. Education, Training and Experience: Graduation from an accredited college or university with a Bachelor's degree in a relate field. PREFERRED QUALIFICATIONS: Knowledge of California Public Records Act and/or other government transparency laws. Demonstrated commitment to serving the public interest and/or providing government transparency. J.D. from an accredited law school; paralegal certificate; and/or two years of recent, paid work experience (public sector experience desirable) which has included performing research, analysis, report writing and administrative staff assistance tasks. Interested applicants should submit a cover letter, resume, writing sample of no more than ten pages, and the names of three references. These materials should be submitted in a single pdf document by email to CAO.Opportunities@smgov.net with the subject line: "Application - Administrative Analyst - PR". Candidates are strongly encouraged to apply by close of business on Monday, September 23, 2019 , when consideration of applicants will begin. The position will remain open until filled. Division and work assignments of the Administrative Analyst are subject to change based on the needs and workload of the City Attorney's Office overall. A background check will be required prior to beginning employment. Salary is dependent on qualifications and experience; excellent benefits. The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time: 9/23/2019 5:30 PM Pacific
Aug 23, 2019
Full Time
Job Summary The City Attorney's Office seeks an individual with excellent communication, organizational and analytical skills to serve as an analyst responsible for providing government transparency by gathering, reviewing, and producing public records in response to complex requests from members of the public. The administrative analyst will gather, review, redact, and produce public records to response to complex requests under the California Public Records Act from members of the public and media; provide guidance to City staff and assist them in searching for, identifying, and gathering potentially responsive records; under the guidance of a Deputy City Attorney, interpret and apply laws, rules, regulations and policies; keep abreast of changes in relevant public records regulations and laws; and perform various customer service and public relations tasks, including communicating with members of the public regarding public records requests and the public records process. The successful applicant will have a combination of required and preferred qualifications, including high ethical standards and excellent communication skills. REQUIRED QUALIFICATIONS: Knowledge of: Research techniques. Report writing. Principles of program planning, monitoring, implementation and evaluation. Effective leading and coordinating techniques. Effective customer service techniques. Ability to: Perform duties with sound ethics and good judgment. Communicate effectively, both orally and in writing. Manage voluminous records request in a timely and highly organized manner. Keep abreast of current developments in public records and government transparency laws. Maintain accurate records, including a searchable database of responses to public records requests. Prepare and present effective presentations. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service. Analyze and solve administrative problems. Research and interpret public records laws under supervision of a Deputy City Attorney. Skill in: Organizing and reporting on large volumes of data and information. Using a personal computer and applicable software applications. Working effectively with diverse social, cultural and economic backgrounds. Education, Training and Experience: Graduation from an accredited college or university with a Bachelor's degree in a relate field. PREFERRED QUALIFICATIONS: Knowledge of California Public Records Act and/or other government transparency laws. Demonstrated commitment to serving the public interest and/or providing government transparency. J.D. from an accredited law school; paralegal certificate; and/or two years of recent, paid work experience (public sector experience desirable) which has included performing research, analysis, report writing and administrative staff assistance tasks. Interested applicants should submit a cover letter, resume, writing sample of no more than ten pages, and the names of three references. These materials should be submitted in a single pdf document by email to CAO.Opportunities@smgov.net with the subject line: "Application - Administrative Analyst - PR". Candidates are strongly encouraged to apply by close of business on Monday, September 23, 2019 , when consideration of applicants will begin. The position will remain open until filled. Division and work assignments of the Administrative Analyst are subject to change based on the needs and workload of the City Attorney's Office overall. A background check will be required prior to beginning employment. Salary is dependent on qualifications and experience; excellent benefits. The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time: 9/23/2019 5:30 PM Pacific
City and County of Denver
Denver, Colorado, United States
About Our Job Denver's Parks Planning, Design and Construction Division consists of a team of highly-knowledgeable professionals dedicated to the development and improvement of the City & County of Denver's network of parks and parkways. The Division's efforts in planning, design and construction management ensure that Denver's valuable system of parks foster's Denver's development as a world-class city and enriches the lives of Denver's citizens and guests for years to come. This brand-new Senior Management Analyst position is an exciting opportunity for a data-loving analyst to be a part of a growing and collaborative team with a strong departmental vision. With the passage of Denver's 2A ballot initiative, the department has greatly increased its ability to deliver projects throughout Denver's parks and recreation system. The Senior Management Analyst will play a critical role in effectively organizing and implementing these new and exciting projects for citizens. While the full pay range of this Job Classification is $66,775 - $106,840, our target hiring salary for this position is between $66,775 - $96,824, depending on education, experience and qualifications. Job Responsibilities: Collect, organize, maintain, analyze and report Parks Planning Design & Construction (PDC) Team's related data and project information including but not limited to the following: Data for current and funded capital projects and planning projects including scope, schedule, budget, status, milestones and risks Data for planned and future capital projects and planning projects including scope, budget, priority and equity Data for current and future operating budget needs; Infor and other operational costs related to capital assets Coordinate annual capital budgeting process and operating budgeting process including Questica data entry and management Asset condition assessment information and deferred maintenance information for major department asset categories Develop mid- and long-term planning strategies to address deferred maintenance on critical asset categories Facilities condition information, inspection findings, and 311 requests/reports/questions Capital program/project planning information (requests from maintenance districts, council districts, RNO's and individual citizens) Project information for marketing and communications needs Integrate project data with GIS team and develop public facing communication tools Manage and maintain the Game Plan progress dashboard; including public comments and input Historic design and construction cost information Analyze historic on-call project management data and develop cost benefit analysis Build and maintain strong relationships with internal and external stakeholders and partners to foster collaboration and coordination Coordinate project information for Management Team and Planners to assist with reporting and updates for various stakeholders and ensuring alignment with City standards Coordinate project information with Marketing and Communications (e.g. website content and media inquiries) Research best practices for data management; Analyze, recommend and implement innovative approaches to: Systematic data architecture strategy for department, realigning processes as necessary Planning, design, construction, outreach and communication processes Equity Index; assist in the integration of equity as a major criterion for future planning and capital project funding Develop a series of reports, Power BI dashboards and/or other tools to track and communicate overall portfolio health, individual project health, capital program status and spend down Assist in the development of department-wide Resiliency calculations and metrics Analyze planner and project manager workloads and develop metrics and projections for required staffing resources About You We are looking for a self-motivated individual with an eye for innovation and attention to detail. Our ideal candidate will possess strong communication skills and a passion for data analytics. and contributing to a collaborative culture. This position will also require someone with a collaborative work style and the agility to respond effectively to the needs of a wide variety of stakeholders. Additionally, our ideal candidate will possess: Experience with business intelligence programs (Power BI preferred), including Power BI Experience and demonstrable success in data presentation skills We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Education requirement: Bachelor's Degree in Business Administration, Public Administration, Finance, Management, or a related field. Experience Requirement: Three (3) years of progressively responsible professional experience in administrative, management, and operational analysis work which must have included analyzing management problems and recommending solutions and implementation strategies. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. About Everything Else Job Profile CA2253 Management Analyst Senior To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $66,775.00 - $106,840.00 Starting Pay $66,775 - $96,824/year based on experience and education Agency Parks and Recreation The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Aug 23, 2019
Full Time
About Our Job Denver's Parks Planning, Design and Construction Division consists of a team of highly-knowledgeable professionals dedicated to the development and improvement of the City & County of Denver's network of parks and parkways. The Division's efforts in planning, design and construction management ensure that Denver's valuable system of parks foster's Denver's development as a world-class city and enriches the lives of Denver's citizens and guests for years to come. This brand-new Senior Management Analyst position is an exciting opportunity for a data-loving analyst to be a part of a growing and collaborative team with a strong departmental vision. With the passage of Denver's 2A ballot initiative, the department has greatly increased its ability to deliver projects throughout Denver's parks and recreation system. The Senior Management Analyst will play a critical role in effectively organizing and implementing these new and exciting projects for citizens. While the full pay range of this Job Classification is $66,775 - $106,840, our target hiring salary for this position is between $66,775 - $96,824, depending on education, experience and qualifications. Job Responsibilities: Collect, organize, maintain, analyze and report Parks Planning Design & Construction (PDC) Team's related data and project information including but not limited to the following: Data for current and funded capital projects and planning projects including scope, schedule, budget, status, milestones and risks Data for planned and future capital projects and planning projects including scope, budget, priority and equity Data for current and future operating budget needs; Infor and other operational costs related to capital assets Coordinate annual capital budgeting process and operating budgeting process including Questica data entry and management Asset condition assessment information and deferred maintenance information for major department asset categories Develop mid- and long-term planning strategies to address deferred maintenance on critical asset categories Facilities condition information, inspection findings, and 311 requests/reports/questions Capital program/project planning information (requests from maintenance districts, council districts, RNO's and individual citizens) Project information for marketing and communications needs Integrate project data with GIS team and develop public facing communication tools Manage and maintain the Game Plan progress dashboard; including public comments and input Historic design and construction cost information Analyze historic on-call project management data and develop cost benefit analysis Build and maintain strong relationships with internal and external stakeholders and partners to foster collaboration and coordination Coordinate project information for Management Team and Planners to assist with reporting and updates for various stakeholders and ensuring alignment with City standards Coordinate project information with Marketing and Communications (e.g. website content and media inquiries) Research best practices for data management; Analyze, recommend and implement innovative approaches to: Systematic data architecture strategy for department, realigning processes as necessary Planning, design, construction, outreach and communication processes Equity Index; assist in the integration of equity as a major criterion for future planning and capital project funding Develop a series of reports, Power BI dashboards and/or other tools to track and communicate overall portfolio health, individual project health, capital program status and spend down Assist in the development of department-wide Resiliency calculations and metrics Analyze planner and project manager workloads and develop metrics and projections for required staffing resources About You We are looking for a self-motivated individual with an eye for innovation and attention to detail. Our ideal candidate will possess strong communication skills and a passion for data analytics. and contributing to a collaborative culture. This position will also require someone with a collaborative work style and the agility to respond effectively to the needs of a wide variety of stakeholders. Additionally, our ideal candidate will possess: Experience with business intelligence programs (Power BI preferred), including Power BI Experience and demonstrable success in data presentation skills We realize that your time is valuable, so please do not apply unless you meet the following minimum qualifications: Education requirement: Bachelor's Degree in Business Administration, Public Administration, Finance, Management, or a related field. Experience Requirement: Three (3) years of progressively responsible professional experience in administrative, management, and operational analysis work which must have included analyzing management problems and recommending solutions and implementation strategies. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. About Everything Else Job Profile CA2253 Management Analyst Senior To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $66,775.00 - $106,840.00 Starting Pay $66,775 - $96,824/year based on experience and education Agency Parks and Recreation The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. The Highway Patrol Division (NHP) is recruiting for a Fiscal Services section manager at Carson City Headquarters. Under the direction of the Division Administrative Services Officer 3, the incumbent functions as the business manager for the Nevada Highway Patrol with oversight and responsibility for accounting, purchasing, travel, budgeting, contracts and leases, grants, seizures/forfeitures, permits, and business management of various services and operations. The incumbent formulates, develops, prepares, and monitors comprehensive biennial budgets; reviews and approves grant applications to secure funding for division objectives; oversees grant management and monitors grant revenue reimbursements; reviews and approves all contract amendments and new solicitations, as well as, any B&G space requests and justifications; oversees permit applications for hazardous materials transportation, amber and emergency lights, and collection of fees for the same; and ensures that the division seizures and forfeitures are handled accurately and timely and in accordance with State and Federal laws. The incumbent is also responsible to ensure all division payables are paid timely; travel reimbursements are processed according to SAM and department policy; accounts receivables are processed in accordance with State requirements; and all expenditures are in conformance with State and Department policies, regulations, internal controls, and budgetary limits. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
Aug 23, 2019
Full Time
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. The Highway Patrol Division (NHP) is recruiting for a Fiscal Services section manager at Carson City Headquarters. Under the direction of the Division Administrative Services Officer 3, the incumbent functions as the business manager for the Nevada Highway Patrol with oversight and responsibility for accounting, purchasing, travel, budgeting, contracts and leases, grants, seizures/forfeitures, permits, and business management of various services and operations. The incumbent formulates, develops, prepares, and monitors comprehensive biennial budgets; reviews and approves grant applications to secure funding for division objectives; oversees grant management and monitors grant revenue reimbursements; reviews and approves all contract amendments and new solicitations, as well as, any B&G space requests and justifications; oversees permit applications for hazardous materials transportation, amber and emergency lights, and collection of fees for the same; and ensures that the division seizures and forfeitures are handled accurately and timely and in accordance with State and Federal laws. The incumbent is also responsible to ensure all division payables are paid timely; travel reimbursements are processed according to SAM and department policy; accounts receivables are processed in accordance with State requirements; and all expenditures are in conformance with State and Department policies, regulations, internal controls, and budgetary limits. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
Monterey County Human Resources
Salinas, California, United States
Position Description Application Filing Deadline: September 9, 2019 Exam #: 19/14C31/08MG Through collaborative partnerships, the Human Resources Department fosters organizational excellence in attracting, developing, and retaining a diverse and talented workforce to effectively serve our community. The Human Resources Department provides leadership in shaping an inclusive culture that drives excellence and innovation by supporting talent, engagement and the employee work-life experience to meet the needs of our diverse community. The Human Resources Department is seeking a talented, highly self-directed individual to fill a vacant Employee Engagement Manager position. This position will be working with and reporting to the Director of Human Resources to help create and implement employee engagement programs that will enhance and drive the employee experience across Monterey County. The incumbent will work closely with Department Heads and other key stakeholders and workgroups in development and execution to support adoption of strategies, establish and/or monitor key culture metrics and trends, and to identify, share, and implement best practices in employee engagement. This position will conduct the analysis of the County's employee engagement survey and will lead in developing strategies to respond to survey results. This position is responsible for the strategic roadmap, design, implementation and day-to-day management of County-wide talent initiatives focused on employee engagement, employee experience, and culture transformation. Uses advanced organizational development concepts to design and measure the effectiveness of engagement tools. Regularly works on high complex issues of strategic engagements where analysis of circumstances and information requires an in-depth evaluation of factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Works effectively with all levels in the organization, is politically astute, highly organized and focused on leading work to completion. NOTE: The Eligible List established will be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide . This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines. Examples of Duties Paramount duties include: Manages and provides administrative analytical staff support services for a major program or function. Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas. Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analysis. Implements and evaluates policies, procedures and programs related to the assignment. Works closely with managers and other staff within the department and the County to anticipate, obtain and provide ongoing and accurate information. Coordinates activities related to projects, programs and/or other areas being analyzed. Obtains data/information from internal and external departments and agencies in regard to areas being analyzed sus as funding sources, interdepartmental activities and programs. Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues. Provides direction to internal and external parties on assigned projects and activities. May supervise support, technical, professional and Management Analyst staff or serve as let to Management Analyst. To view the complete job description visit the Monterey County website: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Knowledge of: Principles and practices of management and supervision. Principles of mathematical and statistical analysis, preparation and presentation. Research techniques. Principles and practices of public and/or business administration. Report writing. Internal and external operations, functions and resources related to the assignment. Skill and Ability to: Manage analytical and administrative support services. Supervise management, professional, support and technical staff. Analyze and interpret a wide variety of complex data and information. Conduct comprehensive and in-depth research. Identify issues, options and projected outcomes and make recommendations. Prepare and present written and oral reports. Interpret and apply codes, regulations, laws, policies, procedures and guidelines. Coordinate a wide variety of activities. Work independently and in a timely fashion. Communicate effectively orally and in writing. Provide direction to others on projects and activities. Work cooperatively and tactfully with others. Examples of Experience/Education/Training Any combination of training, education, and/or experience which provides for the knowledge, skills, and abilities required to perform the duties listed above is qualifying. An example of a way these requirements might be acquired is: Education : Bachelor's degree in business administration, public administration, social services, political science, education, or a related field. Experience : Two years of experience performing administrative analytical duties which have provided some knowledge of the designated program or function. Additional Information Conditions of employment include: Possess and maintain a valid California Class C driver license and satisfactory driving record; Work outside of normal business hours on occasion as needed. Benefits: Monterey County offers an excellent benefits package. To view the " X " Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution prevail over this listing. Notes: As a condition of employment, prospective employees will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employees must have and show their Social Security Card on the first day of work. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line! Our website: www.co.monterey.ca.us/personnel Applications may also be obtained from and submitted to: Monterey County, Human Resources Department Attn: Michelle Gomez, Human Resources Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Email: gomezme@co.monterey.ca.us | Phone: (831) 755-5383 The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application package will include: A completed County of Monterey employment application Responses to the supplemental questions Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5383 Closing Date/Time: 9/9/2019 11:59 PM Pacific
Aug 23, 2019
Full Time
Position Description Application Filing Deadline: September 9, 2019 Exam #: 19/14C31/08MG Through collaborative partnerships, the Human Resources Department fosters organizational excellence in attracting, developing, and retaining a diverse and talented workforce to effectively serve our community. The Human Resources Department provides leadership in shaping an inclusive culture that drives excellence and innovation by supporting talent, engagement and the employee work-life experience to meet the needs of our diverse community. The Human Resources Department is seeking a talented, highly self-directed individual to fill a vacant Employee Engagement Manager position. This position will be working with and reporting to the Director of Human Resources to help create and implement employee engagement programs that will enhance and drive the employee experience across Monterey County. The incumbent will work closely with Department Heads and other key stakeholders and workgroups in development and execution to support adoption of strategies, establish and/or monitor key culture metrics and trends, and to identify, share, and implement best practices in employee engagement. This position will conduct the analysis of the County's employee engagement survey and will lead in developing strategies to respond to survey results. This position is responsible for the strategic roadmap, design, implementation and day-to-day management of County-wide talent initiatives focused on employee engagement, employee experience, and culture transformation. Uses advanced organizational development concepts to design and measure the effectiveness of engagement tools. Regularly works on high complex issues of strategic engagements where analysis of circumstances and information requires an in-depth evaluation of factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Works effectively with all levels in the organization, is politically astute, highly organized and focused on leading work to completion. NOTE: The Eligible List established will be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis County-wide . This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority in accordance with the Flexible Staffing Program and Guidelines. Examples of Duties Paramount duties include: Manages and provides administrative analytical staff support services for a major program or function. Makes recommendations regarding policies, procedures, organization, operations, programs and other management-related areas. Prepares and presents written and oral reports on recommendations, data, impacts, options, strategies and conclusions that are based on analysis. Implements and evaluates policies, procedures and programs related to the assignment. Works closely with managers and other staff within the department and the County to anticipate, obtain and provide ongoing and accurate information. Coordinates activities related to projects, programs and/or other areas being analyzed. Obtains data/information from internal and external departments and agencies in regard to areas being analyzed sus as funding sources, interdepartmental activities and programs. Plans, develops, conducts and evaluates training/informational programs for staff and/or the public on administrative or management issues. Provides direction to internal and external parties on assigned projects and activities. May supervise support, technical, professional and Management Analyst staff or serve as let to Management Analyst. To view the complete job description visit the Monterey County website: http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Knowledge of: Principles and practices of management and supervision. Principles of mathematical and statistical analysis, preparation and presentation. Research techniques. Principles and practices of public and/or business administration. Report writing. Internal and external operations, functions and resources related to the assignment. Skill and Ability to: Manage analytical and administrative support services. Supervise management, professional, support and technical staff. Analyze and interpret a wide variety of complex data and information. Conduct comprehensive and in-depth research. Identify issues, options and projected outcomes and make recommendations. Prepare and present written and oral reports. Interpret and apply codes, regulations, laws, policies, procedures and guidelines. Coordinate a wide variety of activities. Work independently and in a timely fashion. Communicate effectively orally and in writing. Provide direction to others on projects and activities. Work cooperatively and tactfully with others. Examples of Experience/Education/Training Any combination of training, education, and/or experience which provides for the knowledge, skills, and abilities required to perform the duties listed above is qualifying. An example of a way these requirements might be acquired is: Education : Bachelor's degree in business administration, public administration, social services, political science, education, or a related field. Experience : Two years of experience performing administrative analytical duties which have provided some knowledge of the designated program or function. Additional Information Conditions of employment include: Possess and maintain a valid California Class C driver license and satisfactory driving record; Work outside of normal business hours on occasion as needed. Benefits: Monterey County offers an excellent benefits package. To view the " X " Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution prevail over this listing. Notes: As a condition of employment, prospective employees will be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of criminal conviction. Employees must have and show their Social Security Card on the first day of work. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line! Our website: www.co.monterey.ca.us/personnel Applications may also be obtained from and submitted to: Monterey County, Human Resources Department Attn: Michelle Gomez, Human Resources Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Email: gomezme@co.monterey.ca.us | Phone: (831) 755-5383 The selection process is tentative and applicants will be notified if changes are made. The competitive selection process includes submittal of required application materials. A complete application package will include: A completed County of Monterey employment application Responses to the supplemental questions Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination. EQUAL OPPORTUNITY Monterey County is a drug-free work place and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5383 Closing Date/Time: 9/9/2019 11:59 PM Pacific
City of Scottsdale, Arizona
Scottsdale, AZ, United States
Introduction Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale . To learn more about working for the City of Scottsdale and meet a few of our employees, click here . About the position: This position is located in the City Court and performs a variety of specialized duties related to court financials and accounting, statistic gathering and analysis, contract administration, legal analysis, and project management. This position also requires serving as a lead in projects and assist with the supervision of staff. Must have the ability to learn a variety of complex computer applications, including the court case management system, and may provide leadership on high level projects. Selection Process: Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include two interviews. Successful candidates will receive a post-offer, pre-employment background screening to include: Fingerprinting Criminal Background screening for the past 7 years Minimum Qualifications Education and Experience: A Bachelor's Degree in Business, Public Administration or a related field from an accredited educational institution. Two years' experience in accounting, finance, or related field. An equivalent combination of education and job-related experience may substitute for the educational requirements on a year-for-year basis. Essential Functions Performs duties and responsibilities commensurate with assigned functional area within a division(s) which may include, but are not limited to, any combination of the following: Recommends and implements goals and objectives for special programs, projects and systems; establishes schedules and methods for program operations; implements policies, procedures, programs, methods and systems as appropriate. Performs extensive research for special projects; collects information on operational and administrative problems and performs comprehensive analysis; synthesize information and makes recommendations on policy issues; prepares comprehensive administrative, operational and statistical reports or manuals for use by internal and/or external organizations. Prepares monthly, quarterly and annual reports. Prepares procurement contracts. Prepares comprehensive and timely budget documents; prepares, revises, and administers annual budget and capital improvement programs; prepares cost estimates for budget recommendations and submits justification for budget items; monitors and controls expenditures; advises managers and other administrative personnel on budget problems, policies and procedures. Analyzes division accounts utilizing the City's automated financial system. Reviews and checks financial records to ensure conformance to standards. Participates on teams and task forces in support of departmental goals and objectives. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lift and carry materials weighing up to 30 pounds. Travel to/from meetings and to various locations. Click here to review the entire job description. The City of Scottsdale reserves the right to change this process at any time. EQUAL EMPLOYMENT OPPORTUNITY : It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Closing Date/Time: 9/5/2019 11:59 PM Arizona
Aug 22, 2019
Full Time
Introduction Located in the beautiful Sonoran Desert, Scottsdale, Arizona is bordered by Phoenix to the west and the McDowell Mountains on the east. Scottsdale is annually rated among the nation's most desirable communities to live in, visit and do business in. Check out more about Scottsdale . To learn more about working for the City of Scottsdale and meet a few of our employees, click here . About the position: This position is located in the City Court and performs a variety of specialized duties related to court financials and accounting, statistic gathering and analysis, contract administration, legal analysis, and project management. This position also requires serving as a lead in projects and assist with the supervision of staff. Must have the ability to learn a variety of complex computer applications, including the court case management system, and may provide leadership on high level projects. Selection Process: Applicants whose education, training and experience most closely meet the needs of the position may be invited to participate in a selection process to include two interviews. Successful candidates will receive a post-offer, pre-employment background screening to include: Fingerprinting Criminal Background screening for the past 7 years Minimum Qualifications Education and Experience: A Bachelor's Degree in Business, Public Administration or a related field from an accredited educational institution. Two years' experience in accounting, finance, or related field. An equivalent combination of education and job-related experience may substitute for the educational requirements on a year-for-year basis. Essential Functions Performs duties and responsibilities commensurate with assigned functional area within a division(s) which may include, but are not limited to, any combination of the following: Recommends and implements goals and objectives for special programs, projects and systems; establishes schedules and methods for program operations; implements policies, procedures, programs, methods and systems as appropriate. Performs extensive research for special projects; collects information on operational and administrative problems and performs comprehensive analysis; synthesize information and makes recommendations on policy issues; prepares comprehensive administrative, operational and statistical reports or manuals for use by internal and/or external organizations. Prepares monthly, quarterly and annual reports. Prepares procurement contracts. Prepares comprehensive and timely budget documents; prepares, revises, and administers annual budget and capital improvement programs; prepares cost estimates for budget recommendations and submits justification for budget items; monitors and controls expenditures; advises managers and other administrative personnel on budget problems, policies and procedures. Analyzes division accounts utilizing the City's automated financial system. Reviews and checks financial records to ensure conformance to standards. Participates on teams and task forces in support of departmental goals and objectives. Work Environment/Physical Demands The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lift and carry materials weighing up to 30 pounds. Travel to/from meetings and to various locations. Click here to review the entire job description. The City of Scottsdale reserves the right to change this process at any time. EQUAL EMPLOYMENT OPPORTUNITY : It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at (480) 312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at (480) 312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change. Closing Date/Time: 9/5/2019 11:59 PM Arizona
City of Fort Lauderdale, FL
City of Fort Lauderdale, Florida, United States
The City of Fort Lauderdale is seeking dynamic and goal-driven employees. Employees who are motivated to take on today's greatest challenges and rewards in the field of local public service. Employees who are passionate about making a difference and achieving our mission: We Build Community in a fast-paced organization that operates by vision, strategy, and action. Would you fit in? Apply now! Special instructions to apply are described in the last section below: "THE EXAMINATION AND HOW TO APPLY". Senior Budget and Financial Management Analysts work in the Division of Budget/CIP (Community Investment Plan) and Grants in the City Manager's Office. They serve as fiscal and management consultants to departments and as staff advisors to the City Manager's Office. Analysts are assigned specific City departments and are responsible for coordinating and developing recommendations for resource allocation activities and issues throughout the year. Work performed includes budget monitoring, forecasting, and operational analysis. Employees in this class conduct in-depth administrative and operational studies; develop and perform statistical and research studies; advise departments regarding budget issues, draft policies and procedures, assist in the maintenance of proper budgetary controls; prepare special financial and budget reports; and participate in a wide variety of related complex special assignments and projects. Work requires close attention to detail and a high level of analytical ability in order to provide input in the formulation of the City's budget. Employees must be proficient in the use of appropriate computer programs and have expert level proficiency in the use of Excel and other spreadsheet programs and have the ability to analyze financial and other data. NOTE: This position is an At-will position and not subject to Civil Service Rules or any collective bargaining agreement. Applications must be submitted via special instructions below (not through NeoGov). This position will remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!! Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category III for benefits purposes. ESSENTIAL JOB FUNCTIONS: Participates in the evaluation of work measurement/productivity studies, management control, plans of service, fiscal accountability, methods analysis, and other elements of management and administration. Assists in compiling statistical and financial data in order to examine budgets, and to justify funds requested. Conducts complex revenue and expenditure forecasts; coordinates and conducts sensitive and complex budgetary policy, financial, statistical, and programmatic research; analyzes spreadsheets and financial data for the purpose of making a financial recommendation leading to the efficient use of funds and to facilitate short and long range planning. Performs financial and operational analysis of a department's organizational structure, management systems, and manpower staffing needs to assist in the development of departmental-wide strategies and plans in support of the City's strategic objectives. Examines all budget estimates for completeness and conformance with procedures, regulations and prevailing policies, quality control, impact on and/or duplication with other departments, and inclusion of City Commission priorities; analyzes the need for budget amendments and carry forward requests and prepares the appropriate City Commission agenda items. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT: 1. Possess a Bachelor's degree from an accredited college or university with major course work in accounting, finance, statistics, economics, business or public administration, or other appropriate field. 2. Possess at least three (3) years of responsible professional experience in budgeting, accounting, auditing, or in performing related fiscal or management analysis work. Governmental experience in the above-noted areas is preferred. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. PREFERENCES: Related financial government experience. Relevant Master's degree. KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of the principles, practices, rules, regulations and procedures of budget preparation, analysis, monitoring and reporting. Considerable knowledge of the principles of management analysis, benchmarking and best practices. Considerable knowledge of local governmental operating and capital budgets and accounting principles, practices, standards, records and procedures. Knowledge of the principles and practices of management and public administration, including managerial efficiency concepts. Knowledge of practical research techniques and of the sources and availability of current information. Ability to analyze and monitor complex departmental operating and capital funds including revenue and expenditure forecasts, from initial budget submission and development to year-end closeout. Ability to communicate in a clear and concise manner and to persuasively support recommendations, both orally and in writing. Ability to work independently, in a creative and innovative environment, and to be willing to explore and advocate for change and/or alternative service delivery approaches. Ability to establish and maintain effective working relationships with department officials, City employees, and the general public. Expert level proficiency in Microsoft Excel and Office Suite. HOW TO APPLY/ VETERAN INFORMATION: Submit cover letter and resume only, not the standard City of Fort Lauderdale employment application, to: Charmaine Crawford, Administrative Supervisor Budget/CIP and Grants Division 101 NE 3rd Avenue, Suite 1400 Fort Lauderdale, FL 33301 ccrawford@fortlauderdale.gov Closing Date/Time: Continuous
Aug 22, 2019
Full Time
The City of Fort Lauderdale is seeking dynamic and goal-driven employees. Employees who are motivated to take on today's greatest challenges and rewards in the field of local public service. Employees who are passionate about making a difference and achieving our mission: We Build Community in a fast-paced organization that operates by vision, strategy, and action. Would you fit in? Apply now! Special instructions to apply are described in the last section below: "THE EXAMINATION AND HOW TO APPLY". Senior Budget and Financial Management Analysts work in the Division of Budget/CIP (Community Investment Plan) and Grants in the City Manager's Office. They serve as fiscal and management consultants to departments and as staff advisors to the City Manager's Office. Analysts are assigned specific City departments and are responsible for coordinating and developing recommendations for resource allocation activities and issues throughout the year. Work performed includes budget monitoring, forecasting, and operational analysis. Employees in this class conduct in-depth administrative and operational studies; develop and perform statistical and research studies; advise departments regarding budget issues, draft policies and procedures, assist in the maintenance of proper budgetary controls; prepare special financial and budget reports; and participate in a wide variety of related complex special assignments and projects. Work requires close attention to detail and a high level of analytical ability in order to provide input in the formulation of the City's budget. Employees must be proficient in the use of appropriate computer programs and have expert level proficiency in the use of Excel and other spreadsheet programs and have the ability to analyze financial and other data. NOTE: This position is an At-will position and not subject to Civil Service Rules or any collective bargaining agreement. Applications must be submitted via special instructions below (not through NeoGov). This position will remain open until a sufficient number of qualified applications have been received. The City offers a wide variety of benefits to their employees. In addition to the competitive benefits package and salary, the City offers 401(a) participation with a 9% City contribution and no employee match!! Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! That's right! Under the U.S. Department of Education's Public Service Loan Forgiveness ( PSLF ) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Please visit www.fortlauderdale.gov/PublicServiceLoanForgiveness for more information or to see if you qualify. This job classification is in Management Category III for benefits purposes. ESSENTIAL JOB FUNCTIONS: Participates in the evaluation of work measurement/productivity studies, management control, plans of service, fiscal accountability, methods analysis, and other elements of management and administration. Assists in compiling statistical and financial data in order to examine budgets, and to justify funds requested. Conducts complex revenue and expenditure forecasts; coordinates and conducts sensitive and complex budgetary policy, financial, statistical, and programmatic research; analyzes spreadsheets and financial data for the purpose of making a financial recommendation leading to the efficient use of funds and to facilitate short and long range planning. Performs financial and operational analysis of a department's organizational structure, management systems, and manpower staffing needs to assist in the development of departmental-wide strategies and plans in support of the City's strategic objectives. Examines all budget estimates for completeness and conformance with procedures, regulations and prevailing policies, quality control, impact on and/or duplication with other departments, and inclusion of City Commission priorities; analyzes the need for budget amendments and carry forward requests and prepares the appropriate City Commission agenda items. Performs related work as required. JOB REQUIREMENTS & WORK ENVIRONMENT: 1. Possess a Bachelor's degree from an accredited college or university with major course work in accounting, finance, statistics, economics, business or public administration, or other appropriate field. 2. Possess at least three (3) years of responsible professional experience in budgeting, accounting, auditing, or in performing related fiscal or management analysis work. Governmental experience in the above-noted areas is preferred. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education. PREFERENCES: Related financial government experience. Relevant Master's degree. KNOWLEDGE, SKILLS AND ABILITIES: Considerable knowledge of the principles, practices, rules, regulations and procedures of budget preparation, analysis, monitoring and reporting. Considerable knowledge of the principles of management analysis, benchmarking and best practices. Considerable knowledge of local governmental operating and capital budgets and accounting principles, practices, standards, records and procedures. Knowledge of the principles and practices of management and public administration, including managerial efficiency concepts. Knowledge of practical research techniques and of the sources and availability of current information. Ability to analyze and monitor complex departmental operating and capital funds including revenue and expenditure forecasts, from initial budget submission and development to year-end closeout. Ability to communicate in a clear and concise manner and to persuasively support recommendations, both orally and in writing. Ability to work independently, in a creative and innovative environment, and to be willing to explore and advocate for change and/or alternative service delivery approaches. Ability to establish and maintain effective working relationships with department officials, City employees, and the general public. Expert level proficiency in Microsoft Excel and Office Suite. HOW TO APPLY/ VETERAN INFORMATION: Submit cover letter and resume only, not the standard City of Fort Lauderdale employment application, to: Charmaine Crawford, Administrative Supervisor Budget/CIP and Grants Division 101 NE 3rd Avenue, Suite 1400 Fort Lauderdale, FL 33301 ccrawford@fortlauderdale.gov Closing Date/Time: Continuous
City of Sacramento, CA
Sacramento, California, United States
THE POSITION Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. This position is located within the Labor Relations Division of the Department of Human Resources and supports all City employees. This position will manage and administer all aspects of the City of Sacramento's leave administration program in compliance with federal and state laws, policies, procedures and MOUs; and disability management for industrial and non-industrial cases in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA); provide job-related training on leave administration and ADA, and assist with staffing the Sacramento Disabilities Advisory Commission. This position will serve as the subject matter expert for the City's absence management and reasonable accommodation program under the general direction and guidance of the ADA and Leaves Manager. Daily tasks will include but are not limited to, processing leaves of absences, providing support and guidance to City departments on leave of absences and reasonable accommodations, entering return to work documents and preparing reports using City's HRIS system, troubleshooting issues, research, compile, and evaluate data and make recommendations to support City departments with properly coding timesheets. IDEAL CANDIDATE The ideal candidate will have a comprehensive knowledge of federal and state laws, such as the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), USERRA, and California's Pregnancy Disability Leave Law. The successful candidate will have the ability to analyze and interpret laws, rules, MOUs, regulations and policies, and apply knowledge of a broad range of human resource management principles and practices. The ideal candidate will possess a positive attitude and demonstrate competence, professionalism, a strong work ethic, excellent organizational and customer service skills. Additionally, the ideal candidate will be a team player who is comfortable working with staff at all levels, and must have the ability to multi-task, work independently and effectively prioritize and manage their workload. Effective written and oral communication skills are required to be successful in this position. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts, degrees, or certificates must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, or fax to (916) 596-1556 by the final filing deadline. If submitting in person or via fax, please include your name and Recruitment#014000-19-HR on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Officeby the final filing deadline: Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). ?Proof of required education and/or degree equivalency must be submitted online with your application, emailed to employment@cityofsacramento.org , delivered in person, or sent to the Employment Office by fax or mailby the final filing deadline. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process : Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and passLiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification priorto receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
Aug 21, 2019
Full Time
THE POSITION Under general direction, the Administrative Analyst performs professional-level duties in one or more internal support areas, including budget, finance, personnel, contracts and grants, procurement, or other assignments supporting the mission of the organization; compiles and analyzes data; participates in design and implementation of systems and procedures. This position is located within the Labor Relations Division of the Department of Human Resources and supports all City employees. This position will manage and administer all aspects of the City of Sacramento's leave administration program in compliance with federal and state laws, policies, procedures and MOUs; and disability management for industrial and non-industrial cases in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA); provide job-related training on leave administration and ADA, and assist with staffing the Sacramento Disabilities Advisory Commission. This position will serve as the subject matter expert for the City's absence management and reasonable accommodation program under the general direction and guidance of the ADA and Leaves Manager. Daily tasks will include but are not limited to, processing leaves of absences, providing support and guidance to City departments on leave of absences and reasonable accommodations, entering return to work documents and preparing reports using City's HRIS system, troubleshooting issues, research, compile, and evaluate data and make recommendations to support City departments with properly coding timesheets. IDEAL CANDIDATE The ideal candidate will have a comprehensive knowledge of federal and state laws, such as the Family and Medical Leave Act (FMLA), California Family Rights Act (CFRA), Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), USERRA, and California's Pregnancy Disability Leave Law. The successful candidate will have the ability to analyze and interpret laws, rules, MOUs, regulations and policies, and apply knowledge of a broad range of human resource management principles and practices. The ideal candidate will possess a positive attitude and demonstrate competence, professionalism, a strong work ethic, excellent organizational and customer service skills. Additionally, the ideal candidate will be a team player who is comfortable working with staff at all levels, and must have the ability to multi-task, work independently and effectively prioritize and manage their workload. Effective written and oral communication skills are required to be successful in this position. DISTINGUISHING CHARACTERISTICS This journey-level exempt classification is populated with multiple incumbents. Incumbents perform the entire range of internal support functions and administrative and technical duties division/department-wide, requiring complete knowledge of departmental policies and procedures. The Administrative Analyst may specialize in one area, such as finance, or may have broader responsibility for multiple internal service functions. Incumbents may perform routine professional work with a fair degree of independence or may perform more complex work under closer supervision. The Administrative Analyst is distinguished from the next higher level class of Administrative Officer in that the latter has responsibility for all centralized administrative services for a department or major division. This classification is distinguished from the Program Analyst in that the latter has functional responsibility for a program or project, while the Administrative Analyst is responsible for internal administrative functions for a department. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, management of department level procurement, and/or coordination of personnel functions. Compiles and analyzes data and makes recommendations on the formulation of policy and procedures, and staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, and/or operational problems. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordination of departmental activities with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; responds to complaints and requests for information. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of statistical analysis. Principles and practices of personnel administration. Research techniques, methods, and procedures. Applicable Federal, State, and local laws and regulations. Methods of reporting information. Principles and practices of organization and public administration. Principles, methods, and practices of municipal finance, budgeting, and accounting. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Establish and maintain effective working relationships with employees, the general public and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, and policies and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of paid full time experience performing as a para-professional as it relates to report writing, research, analysis and/or technical support in the areas of administration, program management or system operations may substitute for the required education. PROOF OF EDUCATION Proof of education such as college transcripts, degrees, or certificates must be submitted to the City of Sacramento Employment Office in person, as an attachment(s) to the online application, or fax to (916) 596-1556 by the final filing deadline. If submitting in person or via fax, please include your name and Recruitment#014000-19-HR on your documents. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted before you will be considered for any positions. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Officeby the final filing deadline: Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week). ?Proof of required education and/or degree equivalency must be submitted online with your application, emailed to employment@cityofsacramento.org , delivered in person, or sent to the Employment Office by fax or mailby the final filing deadline. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- Human Resources will evaluate employment applications for the minimum qualifications stated on the job announcement. 4. Interview Process : Human Resources will forward qualified applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. The Director will review the results, if necessary conduct additional interviews, and forward the recommendation to the City Manager's Office for final action. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and passLiveScan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification priorto receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities; Send an email to employment@cityofsacramento.org ; Call the Human Resources Department at (916) 808-5726; or Visit the Human Resources Department at Historic City Hall, 915 I Street, Plaza Level, Sacramento, CA 95814.
City and County of Denver
Denver, Colorado, United States
About Our Job This job application will close on September 8th, 2019 at 11:59 pm. Please apply as soon as possible in order to be considered. At Community Planning and Development, we envision, enable and ensure a better Denver. Denver's Community Planning and Development Department is responsible for visionary city planning and ensuring that all buildings are safe. Community Planning and Development plays a role in growing our world-class city, while keeping its beloved features intact. From the skyscrapers of the Central Business District; to the walkable, mixed-use neighborhoods of Stapleton; to the charming Victorian effects of the Baker district, the staff at Community Planning and Development works to make Denver a great place to live, work and play. The department's three primary functions are planning, permitting and inspections. Learn more about how we're "BUILDING COMMUNITY" at www.DenverGov.org/CPD and www.DenverGov.org/DS . Interested? At the City and County of Denver and CPD you can apply your expertise and contribute directly to the community. Please review the required qualifications and submit your application/resume for consideration by clicking the 'Apply' button at the top of this posting and/or visit www.denvergov/jobs The Community Planning and Development Department (CPD) is seeking a highly motivated individual to join our Performance and Data Management Team as a full-time Management Analyst Specialist. The ideal candidate for this critically important position will be intellectually curious, self-directed, highly analytical, possess an entrepreneurial curiosity, and take an enterprising approach to research, analysis and problem-solving. The Management Analyst will work closely with the Executive leadership team. Performs professional-level data collection to analyze trends and evaluate options to optimize departmental operations and recommend business-process improvements to management. This position will identify useable operational-level and outcome level metrics from the department's strategic plan and research sources for those metrics. This position will have a very hands-on role in recommending, developing and conducting policy solutions to enhance process improvement projects, including facilitating departmental Value Stream Analysis and Rapid Improvement Events. This position will also assist in developing innovation plans and planning and assisting in the installation of new methods, policies, processes and/or procedures. Key responsibilities will include: Performs qualitative and quantitative analyses--including developing complex and accurate financial models--focused on deriving insights on a variety of strategic issues. Works with and provides recommendations to management on existing, new, and proposed strategic planning and analysis issues, including help manage and derive insights on departmental performance. Applies management analysis techniques to solve problems and serves as a change agent to help drive organizational effectiveness and operational improvement, which will include organizational paradigm shifting. Facilitates modifications/conversions, and prepares recommendations to implement new policies, procedures, and/or best practices. Plans and conducts specialized, complex, and multi-dimensional analytical management, financial, operational, and/or administrative studies including organizational design of operational systems and processes and determine study and/or project goals, objectives, methods, time frames, information parameters, and resource requirements. Works with the senior management team to make initial assessment of issue(s) or problem area(s) by researching best practices, trends, and historical and current data, along with related laws, policies, procedures, methods, and/or practices, defining the scope of work, developing the methodology for the collection of relevant data, and assembling and designating data into meaningful formats to facilitate data analysis. Conducts research to obtain necessary information and data from departmental and citywide systems for analysis, analyze collected data to identify problems and probable causes, and explore possible alternatives/solutions and the feasibility of recommended changes. Develops proposals and recommendations based on research and analysis for new, revised, and/or improved work processes, policies, procedures, practices, methods, and/or other tools to implement changes/improvements, streamline organizational processes and practices to increase overall effectiveness and determine the impact of proposed changes/recommendations and the positive or negative effects to the city and/or department. Discusses study findings and recommendations with management including forecasting effect on related systems and operations, analyze and presents the impacts for proposed recommendations including when feasible, the cost of implementation. Develops and implements policies and procedures, provides advice and technical assistance in order to facilitate recommended changes, modifications, and/or improvements, and works with management to take corrective action to ensure the outcomes defined for the project/study are achieved. Cultivates, fosters, and maintains positive working relationships with managers, supervisors, employees, and other stakeholders to gain their cooperation and support in assigned projects/studies. Prepares written reports that summarize research, analysis, recommendations, and implementation strategies. Provides guidance and technical support and assists employees with difficult and/or unusual assignments. Please include a cover letter and resume in a single PDF with your application. About You Our ideal candidate has: Lean Six Sigma highly desired Governmental budgeting principles and processes Organizational process improvement Performance measurement and program evaluation Previous work in the public sector Familiarity with data visualization software such as Power BI Experience developing queries and analyzing complex datasets using SQL and other reporting tools Knowledge of advanced data modeling and statistical techniques used for predictive analytics Ability to communicate effectively - verbally and in writing Efficiently demonstrates excellent time/work management skills Works well under pressure and able to multitask Problem solver that can envision various outcomes and plan accordingly to mitigate risky outcomes Strong attention to detail and highly organized Self-motivated and motivated to help others Ability to work as part of a team to support both internal and external customers Dependable and can maintain confidentiality We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Business Administration, Public Administration, Finance, Management, or a related field. Experience: Three (3) years of professional experience planning and conducting management studies including determining study methods and procedures, analyzing data, developing recommendations and implementation strategies, and preparing reports of findings and recommendations. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. About Everything Else Job Profile CA2254 Management Analyst Specialist To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $76,307.00 - $122,091.00 Starting Pay Based on education and experience Agency Community Planning & Development The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Aug 21, 2019
Full Time
About Our Job This job application will close on September 8th, 2019 at 11:59 pm. Please apply as soon as possible in order to be considered. At Community Planning and Development, we envision, enable and ensure a better Denver. Denver's Community Planning and Development Department is responsible for visionary city planning and ensuring that all buildings are safe. Community Planning and Development plays a role in growing our world-class city, while keeping its beloved features intact. From the skyscrapers of the Central Business District; to the walkable, mixed-use neighborhoods of Stapleton; to the charming Victorian effects of the Baker district, the staff at Community Planning and Development works to make Denver a great place to live, work and play. The department's three primary functions are planning, permitting and inspections. Learn more about how we're "BUILDING COMMUNITY" at www.DenverGov.org/CPD and www.DenverGov.org/DS . Interested? At the City and County of Denver and CPD you can apply your expertise and contribute directly to the community. Please review the required qualifications and submit your application/resume for consideration by clicking the 'Apply' button at the top of this posting and/or visit www.denvergov/jobs The Community Planning and Development Department (CPD) is seeking a highly motivated individual to join our Performance and Data Management Team as a full-time Management Analyst Specialist. The ideal candidate for this critically important position will be intellectually curious, self-directed, highly analytical, possess an entrepreneurial curiosity, and take an enterprising approach to research, analysis and problem-solving. The Management Analyst will work closely with the Executive leadership team. Performs professional-level data collection to analyze trends and evaluate options to optimize departmental operations and recommend business-process improvements to management. This position will identify useable operational-level and outcome level metrics from the department's strategic plan and research sources for those metrics. This position will have a very hands-on role in recommending, developing and conducting policy solutions to enhance process improvement projects, including facilitating departmental Value Stream Analysis and Rapid Improvement Events. This position will also assist in developing innovation plans and planning and assisting in the installation of new methods, policies, processes and/or procedures. Key responsibilities will include: Performs qualitative and quantitative analyses--including developing complex and accurate financial models--focused on deriving insights on a variety of strategic issues. Works with and provides recommendations to management on existing, new, and proposed strategic planning and analysis issues, including help manage and derive insights on departmental performance. Applies management analysis techniques to solve problems and serves as a change agent to help drive organizational effectiveness and operational improvement, which will include organizational paradigm shifting. Facilitates modifications/conversions, and prepares recommendations to implement new policies, procedures, and/or best practices. Plans and conducts specialized, complex, and multi-dimensional analytical management, financial, operational, and/or administrative studies including organizational design of operational systems and processes and determine study and/or project goals, objectives, methods, time frames, information parameters, and resource requirements. Works with the senior management team to make initial assessment of issue(s) or problem area(s) by researching best practices, trends, and historical and current data, along with related laws, policies, procedures, methods, and/or practices, defining the scope of work, developing the methodology for the collection of relevant data, and assembling and designating data into meaningful formats to facilitate data analysis. Conducts research to obtain necessary information and data from departmental and citywide systems for analysis, analyze collected data to identify problems and probable causes, and explore possible alternatives/solutions and the feasibility of recommended changes. Develops proposals and recommendations based on research and analysis for new, revised, and/or improved work processes, policies, procedures, practices, methods, and/or other tools to implement changes/improvements, streamline organizational processes and practices to increase overall effectiveness and determine the impact of proposed changes/recommendations and the positive or negative effects to the city and/or department. Discusses study findings and recommendations with management including forecasting effect on related systems and operations, analyze and presents the impacts for proposed recommendations including when feasible, the cost of implementation. Develops and implements policies and procedures, provides advice and technical assistance in order to facilitate recommended changes, modifications, and/or improvements, and works with management to take corrective action to ensure the outcomes defined for the project/study are achieved. Cultivates, fosters, and maintains positive working relationships with managers, supervisors, employees, and other stakeholders to gain their cooperation and support in assigned projects/studies. Prepares written reports that summarize research, analysis, recommendations, and implementation strategies. Provides guidance and technical support and assists employees with difficult and/or unusual assignments. Please include a cover letter and resume in a single PDF with your application. About You Our ideal candidate has: Lean Six Sigma highly desired Governmental budgeting principles and processes Organizational process improvement Performance measurement and program evaluation Previous work in the public sector Familiarity with data visualization software such as Power BI Experience developing queries and analyzing complex datasets using SQL and other reporting tools Knowledge of advanced data modeling and statistical techniques used for predictive analytics Ability to communicate effectively - verbally and in writing Efficiently demonstrates excellent time/work management skills Works well under pressure and able to multitask Problem solver that can envision various outcomes and plan accordingly to mitigate risky outcomes Strong attention to detail and highly organized Self-motivated and motivated to help others Ability to work as part of a team to support both internal and external customers Dependable and can maintain confidentiality We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Business Administration, Public Administration, Finance, Management, or a related field. Experience: Three (3) years of professional experience planning and conducting management studies including determining study methods and procedures, analyzing data, developing recommendations and implementation strategies, and preparing reports of findings and recommendations. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. About Everything Else Job Profile CA2254 Management Analyst Specialist To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $76,307.00 - $122,091.00 Starting Pay Based on education and experience Agency Community Planning & Development The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
LOS ANGELES COUNTY
Los Angeles, California, United States
REBULLETIN INFORMATION This announcement is a re-bulletin to re-open the filing period and update the essential job functions. Persons who have already applied within the last twelve (12) months need not reapply but may submit additional information by the last day of filing. The information must include your name, the correct examination title and number. EXAM NUMBER: PH4593G FIRST DAY OF FILING : Monday,August 26, 2019 at10:00 a.m., Pacific Time (PT) FILING WILL BE SUSPENDED AFTER THE FIRST 300 APPLICATIONS ARE RECEIVED OR BY TUESDAY, AUGUST 27, 2019, AT 5:00 P.M., PT, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 300 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. TYPE OF RECRUITMENT: Open Competitive Job Opportunity DEFINITION : Researches, analyzes, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs having department-wide impact within the Department of Public Health. CLASSIFICATION STANDARDS: Positions allocable to this class are distinguished by their responsibility for serving as technical experts and consultants to management in major health service areas. Positions analyze and make recommendations for the effective use of resources and personnel, the implementation and improvement of programs and operations, and the refinement of management practices and policies having department-wide impact. Positions in this class also perform special assignments and projects, as directed. Essential Job Functions Researches and develops proposals to address emerging issues that impact department-wide functions and services. Assists the Department in implementing cross-programmatic activities. Serves as a Departmental liaison to staff and partners to exchange and disseminate information regarding public health initiatives. Leads the coordination and development of written communications, such as regular program reports, educational materials, and correspondence with internal and external stakeholders. Establishes and monitors the objectives and priorities for activities necessary to meet Departmental, County and State requirements. Assists with developing, revising, and evaluating program procedures and trainings to ensure compliance with Departmental guidelines. Works with programs to develop recommendations to address operational problems and increase programs' efficiency and effectiveness. Analyzes department services and makes recommendations on contracting-out for such services; develops Requests for Proposals as appropriate, receives and evaluates bids, selects vendors, and coordinates transition of County programs to private vendors. Supports collaboration of key Departmental leaders and staff. Acts as a team leader of department-wide projects, as needed. Performs special assignments and projects, as directed. Requirements SELECTION REQUIREMENTS: OPTION I: A Bachelor's degree* from an accredited college or university and four (4)years of full-time work experience in a staff capacity** analyzing and making recommendations for the solution of problems of organization, program, procedure, budget or personnel. ** Work experience in a staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support. - OR - OPTIONII: A Bachelor's degree* from an accredited college or university and one (1)year of full-time highly responsible administrative or staff work experience at the level of the County of Los Angeles Class of Assistant Staff Analyst, Health***or higher. *** Work experience at the level of the County of Los Angeles Class of Assistant Staff Analyst, Health is defined as one whoassists in research and analysis, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs within a Department ofHealth. Full-time experience is evaluated on the basis of a verifiable 40-hours work week. Work performed part-time will be prorated on a month-to-month basis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: * In order to receive credit for any college or universitycoursework, or any type of college or universitydegree, such as Bachelor's Degree or higher,you must attach a legible copy of the Official Diploma,Official Transcript(s) **** , or Official Letter fromthe accredited institution (which shows the date the degree was awarded) with Registrar's signature and school seal, withyour application online at the time of filing or within fifteen (15) calendar days from application submission to vangarcia@ph.lacounty.gov . ****Official Transcript is defined as a transcript that bears the college seal and states "Official" and/or "Copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official, therefore, it will NOT be accepted and will result in your application being REJECTED as INCOMPLETE. Additional Information EXAMINATION CONTENT: This examination will consist of a multiple choice test weighted 100% covering: Verbal Ability Achievement Confidence and Optimism Deductive Reasoning Independence Influence Professional Potential Reliability Applicants must meet one of the Selection Requirements OPTIONS and achieve a passing score of 70% or higher on this examination in order to beaddedto the Eligible Register. Applicants with disabilities who require special arrangements must provide the Recruitment and Examining Unit with written notification at the time of filing. TRANSFER OF SCORES: Candidates that have taken identical test part(s) for other exams within the last twelve (12) months, will have theirresponses for the identical test part(s) automatically transferred to this examination. This examination contains test part(s) that may be used in the future for new examinations. Upon acceptance of your application, yourtest responses will be transferred to the new examination and may not be allowed to retake any identical test part(s) for at least twelve (12) months. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Passing this examination and beingadded tothe Eligible Register does not guarantee an offer of employment. Non-Acceptance andExamination Results letterswill be sent viaUnited States Postal Service(USPS).Examination scores cannot be given over the phone or by e-mail. Notifications and/or invitation lettersmay be sent electronically to the e-mail address provided on the application. It is important that candidates provide a valid e-mail address. Please add vangarcia@ph.lacounty.gov to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam or junk mail. To update this type of information, applicants must make the changes to their profile at https://www.governmentjobs.com/careers/lacounty . TEST PREPARATION: The following test preparation resources are available to assist applicants prepare for employment tests and interviews: An interactive Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources' website at: http://hr.lacounty.gov/ .Under the "Find a Job" tab click on "Job Search Toolkit." Scroll down to find a guide on "Effective Interviewing." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access practice tests for the computerized portion of the test by going to the following website: http://www.shldirect.com/practice.tests.html . While these study guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will beadded to the Eligible Register in the order of their score group for a period oftwelve (12) months following the date of promulgation. Complete applications will be processed on an "as-received" basis andwill be added to the Eligible Register accordingly. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The EligibleRegister resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any APPLICATION AND FILING INFORMATION: Applications must be filedONLINE ONLY. We must receive your complete application and required document(s) and/or additional information, if any, byTuesday, August 27, 2019,at 5:00 p.m., PT. Filing will be suspended after the first 300 applications are receive or by Tuesday, August 27, 2019, at 5:00 p.m., PT, whichever occurs first .Applications received after the first 300 will not be considered. Applicationssubmitted bymail, fax,orin person will NOT be accepted. NOTE: If you are unable to attach the required document(s) and/or additional information, if any, with your application online, you must e-mail them to vangarcia@ph.lacounty.gov within fifteen (15) calendar days from application submission.In the "Subject" of the e-mail pleasetype the Exam Number and Exam Title. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS for one of the OPTIONS listed . Please fill out the application and Supplemental Questionnaire accurately and completely toreceive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree(s) major. For each job held,provide the name and address of your employer, your job/position title, start and end dates of employment,number of hours worked per week, and a detailed description of the work and duties performed. If your application and/or Supplemental Questionnaire is/are INCOMPLETE , the applicationwill be REJECTED . Failure to provide complete, accurateinformation willimpact the assessment of your qualifications and the acceptance of your application into the examination process. IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Class Specification, Selection Requirements, and/or Special Requirement Information serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be REJECTED as INCOMPLETE . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes in the format XXX-XX-XXXX. Federal law requires that all employed persons have a Social Security Number . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 914-8505 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact E-mail: hrexams@ph.lacounty.gov Closing Date/Time: 8/27/2019 5:00 PM Pacific
Aug 21, 2019
Full Time
REBULLETIN INFORMATION This announcement is a re-bulletin to re-open the filing period and update the essential job functions. Persons who have already applied within the last twelve (12) months need not reapply but may submit additional information by the last day of filing. The information must include your name, the correct examination title and number. EXAM NUMBER: PH4593G FIRST DAY OF FILING : Monday,August 26, 2019 at10:00 a.m., Pacific Time (PT) FILING WILL BE SUSPENDED AFTER THE FIRST 300 APPLICATIONS ARE RECEIVED OR BY TUESDAY, AUGUST 27, 2019, AT 5:00 P.M., PT, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 300 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. TYPE OF RECRUITMENT: Open Competitive Job Opportunity DEFINITION : Researches, analyzes, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs having department-wide impact within the Department of Public Health. CLASSIFICATION STANDARDS: Positions allocable to this class are distinguished by their responsibility for serving as technical experts and consultants to management in major health service areas. Positions analyze and make recommendations for the effective use of resources and personnel, the implementation and improvement of programs and operations, and the refinement of management practices and policies having department-wide impact. Positions in this class also perform special assignments and projects, as directed. Essential Job Functions Researches and develops proposals to address emerging issues that impact department-wide functions and services. Assists the Department in implementing cross-programmatic activities. Serves as a Departmental liaison to staff and partners to exchange and disseminate information regarding public health initiatives. Leads the coordination and development of written communications, such as regular program reports, educational materials, and correspondence with internal and external stakeholders. Establishes and monitors the objectives and priorities for activities necessary to meet Departmental, County and State requirements. Assists with developing, revising, and evaluating program procedures and trainings to ensure compliance with Departmental guidelines. Works with programs to develop recommendations to address operational problems and increase programs' efficiency and effectiveness. Analyzes department services and makes recommendations on contracting-out for such services; develops Requests for Proposals as appropriate, receives and evaluates bids, selects vendors, and coordinates transition of County programs to private vendors. Supports collaboration of key Departmental leaders and staff. Acts as a team leader of department-wide projects, as needed. Performs special assignments and projects, as directed. Requirements SELECTION REQUIREMENTS: OPTION I: A Bachelor's degree* from an accredited college or university and four (4)years of full-time work experience in a staff capacity** analyzing and making recommendations for the solution of problems of organization, program, procedure, budget or personnel. ** Work experience in a staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support. - OR - OPTIONII: A Bachelor's degree* from an accredited college or university and one (1)year of full-time highly responsible administrative or staff work experience at the level of the County of Los Angeles Class of Assistant Staff Analyst, Health***or higher. *** Work experience at the level of the County of Los Angeles Class of Assistant Staff Analyst, Health is defined as one whoassists in research and analysis, and makes recommendations regarding the use and deployment of resources and the implementation and refinement of operations and programs within a Department ofHealth. Full-time experience is evaluated on the basis of a verifiable 40-hours work week. Work performed part-time will be prorated on a month-to-month basis. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENT INFORMATION: * In order to receive credit for any college or universitycoursework, or any type of college or universitydegree, such as Bachelor's Degree or higher,you must attach a legible copy of the Official Diploma,Official Transcript(s) **** , or Official Letter fromthe accredited institution (which shows the date the degree was awarded) with Registrar's signature and school seal, withyour application online at the time of filing or within fifteen (15) calendar days from application submission to vangarcia@ph.lacounty.gov . ****Official Transcript is defined as a transcript that bears the college seal and states "Official" and/or "Copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official, therefore, it will NOT be accepted and will result in your application being REJECTED as INCOMPLETE. Additional Information EXAMINATION CONTENT: This examination will consist of a multiple choice test weighted 100% covering: Verbal Ability Achievement Confidence and Optimism Deductive Reasoning Independence Influence Professional Potential Reliability Applicants must meet one of the Selection Requirements OPTIONS and achieve a passing score of 70% or higher on this examination in order to beaddedto the Eligible Register. Applicants with disabilities who require special arrangements must provide the Recruitment and Examining Unit with written notification at the time of filing. TRANSFER OF SCORES: Candidates that have taken identical test part(s) for other exams within the last twelve (12) months, will have theirresponses for the identical test part(s) automatically transferred to this examination. This examination contains test part(s) that may be used in the future for new examinations. Upon acceptance of your application, yourtest responses will be transferred to the new examination and may not be allowed to retake any identical test part(s) for at least twelve (12) months. MULTIPLE CHOICE TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19. Passing this examination and beingadded tothe Eligible Register does not guarantee an offer of employment. Non-Acceptance andExamination Results letterswill be sent viaUnited States Postal Service(USPS).Examination scores cannot be given over the phone or by e-mail. Notifications and/or invitation lettersmay be sent electronically to the e-mail address provided on the application. It is important that candidates provide a valid e-mail address. Please add vangarcia@ph.lacounty.gov to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam or junk mail. To update this type of information, applicants must make the changes to their profile at https://www.governmentjobs.com/careers/lacounty . TEST PREPARATION: The following test preparation resources are available to assist applicants prepare for employment tests and interviews: An interactive Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources' website at: http://hr.lacounty.gov/ .Under the "Find a Job" tab click on "Job Search Toolkit." Scroll down to find a guide on "Effective Interviewing." Test Preparation Information is located under the "Employment Test Assistance" section. You can also access practice tests for the computerized portion of the test by going to the following website: http://www.shldirect.com/practice.tests.html . While these study guides will help in preparing for the test, we advise you to review all related materials that you deem necessary. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will beadded to the Eligible Register in the order of their score group for a period oftwelve (12) months following the date of promulgation. Complete applications will be processed on an "as-received" basis andwill be added to the Eligible Register accordingly. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS. SPECIAL INFORMATION: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. VACANCY INFORMATION: The EligibleRegister resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any APPLICATION AND FILING INFORMATION: Applications must be filedONLINE ONLY. We must receive your complete application and required document(s) and/or additional information, if any, byTuesday, August 27, 2019,at 5:00 p.m., PT. Filing will be suspended after the first 300 applications are receive or by Tuesday, August 27, 2019, at 5:00 p.m., PT, whichever occurs first .Applications received after the first 300 will not be considered. Applicationssubmitted bymail, fax,orin person will NOT be accepted. NOTE: If you are unable to attach the required document(s) and/or additional information, if any, with your application online, you must e-mail them to vangarcia@ph.lacounty.gov within fifteen (15) calendar days from application submission.In the "Subject" of the e-mail pleasetype the Exam Number and Exam Title. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS for one of the OPTIONS listed . Please fill out the application and Supplemental Questionnaire accurately and completely toreceive full credit for any relevant education and/or job experience you include. In the space provided on the application for education, include names and addresses of schools attended, dates attended, degree(s) received, and degree(s) major. For each job held,provide the name and address of your employer, your job/position title, start and end dates of employment,number of hours worked per week, and a detailed description of the work and duties performed. If your application and/or Supplemental Questionnaire is/are INCOMPLETE , the applicationwill be REJECTED . Failure to provide complete, accurateinformation willimpact the assessment of your qualifications and the acceptance of your application into the examination process. IMPORTANT NOTES: Please note that ALL information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejected at any stage of the examination and selection process. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from the Class Specification, Selection Requirements, and/or Special Requirement Information serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so, your application will be REJECTED as INCOMPLETE . SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes in the format XXX-XX-XXXX. Federal law requires that all employed persons have a Social Security Number . NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. California Relay Services Phone: (800) 735-2922 ADA Coordinator Phone: (323) 914-8505 Teletype Phone: (800) 899-4099 Alternate Teletype Phone : (800) 897-0077 Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact E-mail: hrexams@ph.lacounty.gov Closing Date/Time: 8/27/2019 5:00 PM Pacific
Posting Title Administrative Specialist Job Requisition Number COA080596 Position Number 104546 Job Type Full-Time Division Name Ww Environmental Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This position will float between the following locations, as needed: South Austin Regional WWTP 1017 Fallwell Lane, Del Valle, TX 78617 Hornsby Bend Biosolids Plant 2210 S. FM 973, Austin, TX 78725 Walnut Creek WWTP 7113 FM 969, Austin, TX 78724 Davis WTP 3500 West 35th Street, Austin, TX 78731 Ullrich WTP 1000 Forest View Drive, Austin, TX 78746 Summit Water Quality Lab 14050 Summit Drive, Austin, TX 78728 Timothy Louviere Service Center 6301-B Harold Court, Austin, TX 78721 Webberville Service Center 2600 Webberville Road, Austin, TX 78702 This position works in a team environment with a common purpose for which its team members are mutually accountable to each other. This is maintained through peer reviews and rotating job responsibilities to ensure an understanding of how each team member contributes to the shared goal, promote City of Austin competencies, and to support professional growth and development opportunities. Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications. A résumé and cover letter are required, but will not substitute for a complete employment application. In the cover letter candidate should describe, in concise detail, their interest in this position. Do not use the phrase, "see résumé" to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job will be assessed through skills testing - specifically, Microsoft Excel and Microsoft Outlook - with a required minimum passing score of 70%. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date Must be able to drive a City vehicle to various work locations, as needed A criminal background investigation is required. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $18.95 - $23.63 Commensurate Hours 7:30 AM - 4:00 PM Monday-Friday Job Close Date 08/26/2019 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Floating - See Notes to Applicants section for all locations Preferred Qualifications Strong planning and organizational skills, and the ability to work at multiple work locations on a daily/weekly basis as needed Demonstrated experience working with frequent interruptions and changes in priorities and collaborating effectively with other departments or units within an organization to meet business objectives Payroll experience and experience using automated timekeeping systems such as BANNER , ADP , PeopleSoft or Kronos Experience processing accounts payable, to include working with other departments and vendors to meet strict payment deadlines using the City of Austin's AIMS or eCombs systems or similar financial management software Demonstrated experience providing excellent customer service, including research and resolution of complex issues Experience using Adobe Acrobat and Microsoft SharePoint and the ability to enter and edit content and create forms Experience working independently, with minimal direct supervision and providing administrative support to a management team and team members working in the field Database or software experience and the demonstrated ability to compile data from various sources to produce comprehensive reports or presentations Familiarity with records management best practices and experience with records control schedules, retention periods, and disposal of paper and electronic records Valid Texas driver's license and the ability to drive a City vehicle Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements, account for the years of related experience, and explain any substitutions of experience for education, or vice-versa (if applicable). Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Describe your experience processing payroll and timekeeping. Include your experience using automated timekeeping systems such as Banner, ADP, PeopleSoft or Kronos. (Open Ended Question) * Do you have experience in accounts payable, accounting research and payables reconciliation? Yes No * Please describe your experience and proficiency level with the City of Austin AIMS system. If you have not used this system, please describe your experience using other similar automated purchasing/procurement software. (Open Ended Question) * Providing excellent customer service is essential in this position. Please describe your experience working with the public and facilitating the resolution of customer issues. (Open Ended Question) * Please describe your experience working independently with minimal direct supervision and supporting a management team or team members who are located in the same work location as you and/or work in the field, and indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Please describe your experience using Adobe Acrobat and Microsoft SharePoint to enter and edit data and create forms, and indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Describe your database experience and your ability to collect data in a variety of formats, data entry, analysis, and produce reports. (Open Ended Question) * What type of records management experience do you have, if any? None Filing and indexing Filing, indexing, and archiving Filing, indexing, archiving, and disposition Filing, indexing, archiving, disposition, and management of a records control schedule * Please describe your ability to approach job tasks with flexibility as tasks and priorities often change. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. Indicate from which job/s you have gained this skill based on the application you submitted. (Open Ended Question) * Do you have a valid Texas Class C driver's license or the ability to acquire by hire date? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 20, 2019
Full Time
Posting Title Administrative Specialist Job Requisition Number COA080596 Position Number 104546 Job Type Full-Time Division Name Ww Environmental Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This position will float between the following locations, as needed: South Austin Regional WWTP 1017 Fallwell Lane, Del Valle, TX 78617 Hornsby Bend Biosolids Plant 2210 S. FM 973, Austin, TX 78725 Walnut Creek WWTP 7113 FM 969, Austin, TX 78724 Davis WTP 3500 West 35th Street, Austin, TX 78731 Ullrich WTP 1000 Forest View Drive, Austin, TX 78746 Summit Water Quality Lab 14050 Summit Drive, Austin, TX 78728 Timothy Louviere Service Center 6301-B Harold Court, Austin, TX 78721 Webberville Service Center 2600 Webberville Road, Austin, TX 78702 This position works in a team environment with a common purpose for which its team members are mutually accountable to each other. This is maintained through peer reviews and rotating job responsibilities to ensure an understanding of how each team member contributes to the shared goal, promote City of Austin competencies, and to support professional growth and development opportunities. Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications. A résumé and cover letter are required, but will not substitute for a complete employment application. In the cover letter candidate should describe, in concise detail, their interest in this position. Do not use the phrase, "see résumé" to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job will be assessed through skills testing - specifically, Microsoft Excel and Microsoft Outlook - with a required minimum passing score of 70%. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date Must be able to drive a City vehicle to various work locations, as needed A criminal background investigation is required. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $18.95 - $23.63 Commensurate Hours 7:30 AM - 4:00 PM Monday-Friday Job Close Date 08/26/2019 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Floating - See Notes to Applicants section for all locations Preferred Qualifications Strong planning and organizational skills, and the ability to work at multiple work locations on a daily/weekly basis as needed Demonstrated experience working with frequent interruptions and changes in priorities and collaborating effectively with other departments or units within an organization to meet business objectives Payroll experience and experience using automated timekeeping systems such as BANNER , ADP , PeopleSoft or Kronos Experience processing accounts payable, to include working with other departments and vendors to meet strict payment deadlines using the City of Austin's AIMS or eCombs systems or similar financial management software Demonstrated experience providing excellent customer service, including research and resolution of complex issues Experience using Adobe Acrobat and Microsoft SharePoint and the ability to enter and edit content and create forms Experience working independently, with minimal direct supervision and providing administrative support to a management team and team members working in the field Database or software experience and the demonstrated ability to compile data from various sources to produce comprehensive reports or presentations Familiarity with records management best practices and experience with records control schedules, retention periods, and disposal of paper and electronic records Valid Texas driver's license and the ability to drive a City vehicle Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements, account for the years of related experience, and explain any substitutions of experience for education, or vice-versa (if applicable). Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Describe your experience processing payroll and timekeeping. Include your experience using automated timekeeping systems such as Banner, ADP, PeopleSoft or Kronos. (Open Ended Question) * Do you have experience in accounts payable, accounting research and payables reconciliation? Yes No * Please describe your experience and proficiency level with the City of Austin AIMS system. If you have not used this system, please describe your experience using other similar automated purchasing/procurement software. (Open Ended Question) * Providing excellent customer service is essential in this position. Please describe your experience working with the public and facilitating the resolution of customer issues. (Open Ended Question) * Please describe your experience working independently with minimal direct supervision and supporting a management team or team members who are located in the same work location as you and/or work in the field, and indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Please describe your experience using Adobe Acrobat and Microsoft SharePoint to enter and edit data and create forms, and indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Describe your database experience and your ability to collect data in a variety of formats, data entry, analysis, and produce reports. (Open Ended Question) * What type of records management experience do you have, if any? None Filing and indexing Filing, indexing, and archiving Filing, indexing, archiving, and disposition Filing, indexing, archiving, disposition, and management of a records control schedule * Please describe your ability to approach job tasks with flexibility as tasks and priorities often change. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. Indicate from which job/s you have gained this skill based on the application you submitted. (Open Ended Question) * Do you have a valid Texas Class C driver's license or the ability to acquire by hire date? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Oklahoma State Department of Health
McCurtain, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking two full time Administrative Technician III's providing support to McCurtain County Health Department. These are a classified positions (PIN #34000510) in state government, located in Idabel, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides clerical support for operations of WIC, Immunization, family Planning, STD, Tuberculosis, Guidance, Children First, Early Intervention, Consumer Health, and Child Health Programs. Other task include light typing, answering switchboard, scheduling appointments, providing general information to the public, maintaining confidential records, preparation of program reports, and collection of fees. Physical Demands and Work Environment These positions are set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/27/2019 11:59:00 PM
Aug 20, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking two full time Administrative Technician III's providing support to McCurtain County Health Department. These are a classified positions (PIN #34000510) in state government, located in Idabel, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides clerical support for operations of WIC, Immunization, family Planning, STD, Tuberculosis, Guidance, Children First, Early Intervention, Consumer Health, and Child Health Programs. Other task include light typing, answering switchboard, scheduling appointments, providing general information to the public, maintaining confidential records, preparation of program reports, and collection of fees. Physical Demands and Work Environment These positions are set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/27/2019 11:59:00 PM
This examination is being given to fillone vacancy in theSheriff's Officeand to establish an eligible list to fill future vacancies. Candidates must be able to pass a Sheriff's Office background investigation and pre-employment drug screeningto be considered for this position. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; tabulates, charts data; and analyzes data gathered by statistical and other techniques. Performs general systems, procedures, workload, workflow and other studies. Conducts space need and property control studies. Reviews and analyzes departmental budgets; may monitor and administer department budget. Assists in preparation of capital improvement program. Researches and analyzes laws, policies, and other regulatory requirements and changes; develops policy statements for management approval. Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments.Prepares reports of studies and recommendations; prepares and answers correspondence and questionnaires. May supervise others as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four year college or university with a major in public or business administration, economics, social or behavioral science, or a closely related field. Experience : Two years of management, administrative, financial, budget, or personnel work requiring analysis and interpretation of data. Substitution : A Master's Degree in public or business administration, economics, or a closely related field from an accredited college or university may be substituted for one year of experience. Note: Supplemental application must be submitted with employment application. KNOWLEDGE Principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods and report writing. ABILITY Learn principles, practices, methods and techniques of public administration, management analysis, and statistics to the gathering, organizing and analysis of data; present data in charts, graphs and appropriate forms; express oneself clearly and concisely both orally and in writing; prepare comprehensive reports; establish and maintain effective working relationships with others. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/30/2019 11:59:00 PM
Aug 20, 2019
Full Time
This examination is being given to fillone vacancy in theSheriff's Officeand to establish an eligible list to fill future vacancies. Candidates must be able to pass a Sheriff's Office background investigation and pre-employment drug screeningto be considered for this position. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; tabulates, charts data; and analyzes data gathered by statistical and other techniques. Performs general systems, procedures, workload, workflow and other studies. Conducts space need and property control studies. Reviews and analyzes departmental budgets; may monitor and administer department budget. Assists in preparation of capital improvement program. Researches and analyzes laws, policies, and other regulatory requirements and changes; develops policy statements for management approval. Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments.Prepares reports of studies and recommendations; prepares and answers correspondence and questionnaires. May supervise others as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four year college or university with a major in public or business administration, economics, social or behavioral science, or a closely related field. Experience : Two years of management, administrative, financial, budget, or personnel work requiring analysis and interpretation of data. Substitution : A Master's Degree in public or business administration, economics, or a closely related field from an accredited college or university may be substituted for one year of experience. Note: Supplemental application must be submitted with employment application. KNOWLEDGE Principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods and report writing. ABILITY Learn principles, practices, methods and techniques of public administration, management analysis, and statistics to the gathering, organizing and analysis of data; present data in charts, graphs and appropriate forms; express oneself clearly and concisely both orally and in writing; prepare comprehensive reports; establish and maintain effective working relationships with others. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented bySEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals,use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/30/2019 11:59:00 PM
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 52252 Department: Water/WW The City of Fort Worth Water Department's Business Services Division is seeking to hire an IT Tech Support Analyst II in its Water IT Section to provide full life cycle management and administrative support for the utilities network infrastructure. The ideal candidate will be able to communicate clearly and concisely, both verbally and in writing to both technical and non-technical audiences; demonstrate strong interpersonal and customer service skills and the ability to thrive in a highly technical and dynamic 24/7 environment. This position will report to the Infrastructure Manager and is required to participate in a 24/7, 365 day on call rotational schedule, weekend rotation, and maintain set office hours as well as provide support during non-business hours as needed . Duties and responsibilities include: Assisting with implementing, maintaining, & troubleshooting wireless, local & wide-area networks Implementation and support of the network security infrastructure including firewalls, VPNs and all layers of network security. Configure and implement network solutions that meet business needs for projects with varying size and complexity Support for the departments core business process Assist customers with helpdesk and PC support Analyze, and optimize network performance under supervision of management staff Work simultaneously on multiple projects; prioritize tasks and duties; provide support and reporting to management and supervisory staff Minimum job requirements include: Bachelor's Degree from an accredited college or university with major coursework in Computer Science, Management Information Systems or a related field Two (2) years of responsible experience in information system technical support work such as operating systems, networking, server backup and recovery or related fields. Preferred Skills/Experiences: Supporting Data Center Operations, Networks, and Call Center environments Possession of a Network Certification Supporting firewall and security platforms, wireless, and SSL/VPN Asset inventory, desktop and helpdesk operations Experience working in municipal or local government environments - a plus if for a water utility Closing Date/Time: 9/3/19
Aug 20, 2019
Full Time
Requisition Number: 52252 Department: Water/WW The City of Fort Worth Water Department's Business Services Division is seeking to hire an IT Tech Support Analyst II in its Water IT Section to provide full life cycle management and administrative support for the utilities network infrastructure. The ideal candidate will be able to communicate clearly and concisely, both verbally and in writing to both technical and non-technical audiences; demonstrate strong interpersonal and customer service skills and the ability to thrive in a highly technical and dynamic 24/7 environment. This position will report to the Infrastructure Manager and is required to participate in a 24/7, 365 day on call rotational schedule, weekend rotation, and maintain set office hours as well as provide support during non-business hours as needed . Duties and responsibilities include: Assisting with implementing, maintaining, & troubleshooting wireless, local & wide-area networks Implementation and support of the network security infrastructure including firewalls, VPNs and all layers of network security. Configure and implement network solutions that meet business needs for projects with varying size and complexity Support for the departments core business process Assist customers with helpdesk and PC support Analyze, and optimize network performance under supervision of management staff Work simultaneously on multiple projects; prioritize tasks and duties; provide support and reporting to management and supervisory staff Minimum job requirements include: Bachelor's Degree from an accredited college or university with major coursework in Computer Science, Management Information Systems or a related field Two (2) years of responsible experience in information system technical support work such as operating systems, networking, server backup and recovery or related fields. Preferred Skills/Experiences: Supporting Data Center Operations, Networks, and Call Center environments Possession of a Network Certification Supporting firewall and security platforms, wireless, and SSL/VPN Asset inventory, desktop and helpdesk operations Experience working in municipal or local government environments - a plus if for a water utility Closing Date/Time: 9/3/19
City and County of Denver
Denver, Colorado, United States
About Our Job This posting will accept applications until August 25, 2019. The Public Works Finance and Administration Division is seeking a Contract Compliance Specialist. This position, in the highly specialized Contract Administration Unit of Denver Public Works, reviews and processes task order and work order agreements to ensure compliance with the financial and administrative terms of the master-on-call contract to which it is tied. Additionally, this position approves and processes vendor invoices according to the contractual terms and applicable rules and regulations and may withhold payment until the invoice is in compliance with the agreement. The focus will be on monitoring contractual and financial compliance on contracts generally related to design, construction, and services ancillary to construction. The Department of Public Works delivers services that help to define and improve the quality of life in Denver. Denver Public Works is responsible for road maintenance and repair; residential trash, recycling and compost collection; design and construction of streets, bridges, public buildings, and storm and sanitary sewers; transportation and parking services; oversight and regulation of use of the public right-of-way; and implementation of the Public Works Environmental Management System (EMS). For more information, please visit the Public Works website at http://www.denvergov.org/dpw . Job duties and responsibilities of this position include, but are not limited to, the following: Review and authorize high-level construction and professional invoices, submittals, and encumbrance requests according to the contractual terms and applicable rules and regulations Enter a variety of information into databases for tracking Generate, review, and analyze reports for financial budgets, spending, tracking, and confirming compliance with contractual language Train project managers, vendors, and other agencies on established contract policies and procedures and provide technical assistance for completing required reports, inquiries, and applications Maintain contract files throughout term of contract, generate status reports for management, and process close-out documents at conclusion Perform mathematical calculations (variety of mathematical techniques such as formulas and percentages) to ensure accuracy and correctness of financial spreadsheets, documents, and reports Serve as a resource in cases of contract, payment, or other agency inquiries and research requests Review and manage the Workday, Salesforce, and Jaggaer Work/Task order signing and workflow processes Encourage and facilitate cooperation, pride, trust, and group identity, foster commitment and team spirit, and work with others to achieve goals Assist in coordinating and checking the work of other employees for assigned projects About You Our ideal candidate will have: Experience tracking expenditures and reading budget reports with an aptitude for mathematical analysis Strong decision-making skills and sound judgement Strong research, comprehension and problem-solving skills Strong attention to detail and accuracy Excellent customer service skills with internal/external employees and customers The ability to work through details of assigned contracts while building professional partnerships with those individuals within assigned portfolios The ability to troubleshoot and make decisions in providing special technical support, furnish/research information, and evaluate and choose the best alternative to make determinations and draw conclusions The ability to compose, review, edit, and issue written or verbal information to diverse audiences and situations The ability to plan, prioritize, execute, and manage workload while being flexible to change and interruptions We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Business Administration, Public Administration, or a related field Experience: Two (2) years of paraprofessional or technical experience evaluating contracts for compliance with standards driven by some combination of service, performance, and financial criteria Licensures/Certification(s): None Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA0752 Contract Compliance Coordinator To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $26.29 - $38.38 Starting Pay $26.29 - $32.34/hour based on experience and education Agency Public Works The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Aug 20, 2019
Full Time
About Our Job This posting will accept applications until August 25, 2019. The Public Works Finance and Administration Division is seeking a Contract Compliance Specialist. This position, in the highly specialized Contract Administration Unit of Denver Public Works, reviews and processes task order and work order agreements to ensure compliance with the financial and administrative terms of the master-on-call contract to which it is tied. Additionally, this position approves and processes vendor invoices according to the contractual terms and applicable rules and regulations and may withhold payment until the invoice is in compliance with the agreement. The focus will be on monitoring contractual and financial compliance on contracts generally related to design, construction, and services ancillary to construction. The Department of Public Works delivers services that help to define and improve the quality of life in Denver. Denver Public Works is responsible for road maintenance and repair; residential trash, recycling and compost collection; design and construction of streets, bridges, public buildings, and storm and sanitary sewers; transportation and parking services; oversight and regulation of use of the public right-of-way; and implementation of the Public Works Environmental Management System (EMS). For more information, please visit the Public Works website at http://www.denvergov.org/dpw . Job duties and responsibilities of this position include, but are not limited to, the following: Review and authorize high-level construction and professional invoices, submittals, and encumbrance requests according to the contractual terms and applicable rules and regulations Enter a variety of information into databases for tracking Generate, review, and analyze reports for financial budgets, spending, tracking, and confirming compliance with contractual language Train project managers, vendors, and other agencies on established contract policies and procedures and provide technical assistance for completing required reports, inquiries, and applications Maintain contract files throughout term of contract, generate status reports for management, and process close-out documents at conclusion Perform mathematical calculations (variety of mathematical techniques such as formulas and percentages) to ensure accuracy and correctness of financial spreadsheets, documents, and reports Serve as a resource in cases of contract, payment, or other agency inquiries and research requests Review and manage the Workday, Salesforce, and Jaggaer Work/Task order signing and workflow processes Encourage and facilitate cooperation, pride, trust, and group identity, foster commitment and team spirit, and work with others to achieve goals Assist in coordinating and checking the work of other employees for assigned projects About You Our ideal candidate will have: Experience tracking expenditures and reading budget reports with an aptitude for mathematical analysis Strong decision-making skills and sound judgement Strong research, comprehension and problem-solving skills Strong attention to detail and accuracy Excellent customer service skills with internal/external employees and customers The ability to work through details of assigned contracts while building professional partnerships with those individuals within assigned portfolios The ability to troubleshoot and make decisions in providing special technical support, furnish/research information, and evaluate and choose the best alternative to make determinations and draw conclusions The ability to compose, review, edit, and issue written or verbal information to diverse audiences and situations The ability to plan, prioritize, execute, and manage workload while being flexible to change and interruptions We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education: Bachelor's Degree in Business Administration, Public Administration, or a related field Experience: Two (2) years of paraprofessional or technical experience evaluating contracts for compliance with standards driven by some combination of service, performance, and financial criteria Licensures/Certification(s): None Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements About Everything Else Job Profile CA0752 Contract Compliance Coordinator To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $26.29 - $38.38 Starting Pay $26.29 - $32.34/hour based on experience and education Agency Public Works The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
City and County of Denver
Denver, Colorado, United States
About Our Job Posting will close on September 2, 2019. The Denver Police Department is seeking a Management Analyst II for the Conduct Review Office. The Denver Police Department Conduct Review Office was created in 2012 to work with the Internal Affairs Division and the Director of Safety's office to enhance and improve the disciplinary process through centralizing the case review system. This has established a more efficient and consistent review of Internal Affairs cases. The employee will effectively and efficiently assess and evaluate investigative reports, statements, video and audio evidence, and apply appropriate City/Police Department policies, rules and regulations, and other agency orders and directives. The assessment and evaluation phase will be done in a complete and fair manner, without bias. The employee will ensure confidentiality of information obtained during the course of his / her duties and will seek supervisory approval to release or share information when a question of confidentiality arises and is unclear. Job responsibilities will include: Prepare Review and Findings letters in an unbiased manner - Review and Findings letters will have a logical flow of information and serve as an accurate interpretation of facts. They will contain accurate specifications, correct spelling, punctuation and grammar, and when appropriate; disciplinary recommendations properly derived from the Denver Police Department Discipline Handbook. Review and Findings Letters and other documents will be satisfactory for both internal and external review, including the Civil Service Commission and Colorado state and Federal Courts that can withstand administrative and judicial scrutiny. Have knowledge of policies, procedures, and ordinance requirements sufficient to reach appropriate disciplinary recommendations in compliance with Civil Service oversight and Colorado state and Federal Court review. Have skill in interpreting and applying written guidelines, precedents and work practices to standardized work situations or specific cases. Have the ability to orally present recommendations to the Commander in the Conduct Review Office concerning review of Scheduled Discipline cases. Ensure completeness, fairness, and a bias-free process, case review and Review and Findings Letters are done with the greatest possible efficiency. Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, government regulations, executive orders, agency rules, government organization and functions, and the democratic political process. Identify rules, principles, or relationships that explain facts, data, or other information; analyze information and make correct inferences and draw accurate conclusions. The employee will create complete and accurate documents. All written communications will be neat and contain correct spelling and grammar. Formal written responses will be conducted in the proper business and / or department format. In creating, editing and compiling written documents, as well as manipulating and retrieving files. The employee will effectively use a computer and the following programs and equipment: Microsoft Windows, Word and Excel IA-Pro DPD Web Printer with copy, fax and scan functions. The employee will provide excellent customer service by answering the main telephone line in a prompt and courteous fashion, identifying the assignment and his/her self. Employee is helpful in assisting callers, takes accurate and complete messages, and writes legibly. The employee maintains a professional demeanor in all public contacts and gives and receives information tactfully, courteously and accurately. When authorized, the employee will provide accurate information to members of the Department, public or other governmental agencies upon request. This will include general information about DPD disciplinary procedures and other information deemed necessary and appropriate for release in relation to the resolution and / or processing of cases under the purview of the Conduct Review Office. About You Our ideal candidate will have: Experience reviewing conduct and recommending solutions; Experience with Employment and Human Resource procedures related to discipline, rules and regulations; Experience providing support in legal writing, research and analysis; Law Degree or Paralegal Degree from an accredited institution with legal writing experience; and General knowledge of the First, Fourth, Fifth, Eighth, and Fourteenth Amendments of the U.S. Constitution, as well as prohibitions against sexual, racial, and other forms of harassment and retaliation based on a protected class under Title VII. To be considered for this position, you must include a resume on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab). We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Bachelor's Degree in Business Administration, Public Administration, Management, or a related field. Experience Requirement: Two (2) years of professional administrative and analytical experience which must have included analyzing management problems and recommending solutions. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. About Everything Else Job Profile CA2252 Management Analyst Associate To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $58,433.00 - $93,493.00 Starting Pay Agency Denver Police Department The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Aug 20, 2019
Full Time
About Our Job Posting will close on September 2, 2019. The Denver Police Department is seeking a Management Analyst II for the Conduct Review Office. The Denver Police Department Conduct Review Office was created in 2012 to work with the Internal Affairs Division and the Director of Safety's office to enhance and improve the disciplinary process through centralizing the case review system. This has established a more efficient and consistent review of Internal Affairs cases. The employee will effectively and efficiently assess and evaluate investigative reports, statements, video and audio evidence, and apply appropriate City/Police Department policies, rules and regulations, and other agency orders and directives. The assessment and evaluation phase will be done in a complete and fair manner, without bias. The employee will ensure confidentiality of information obtained during the course of his / her duties and will seek supervisory approval to release or share information when a question of confidentiality arises and is unclear. Job responsibilities will include: Prepare Review and Findings letters in an unbiased manner - Review and Findings letters will have a logical flow of information and serve as an accurate interpretation of facts. They will contain accurate specifications, correct spelling, punctuation and grammar, and when appropriate; disciplinary recommendations properly derived from the Denver Police Department Discipline Handbook. Review and Findings Letters and other documents will be satisfactory for both internal and external review, including the Civil Service Commission and Colorado state and Federal Courts that can withstand administrative and judicial scrutiny. Have knowledge of policies, procedures, and ordinance requirements sufficient to reach appropriate disciplinary recommendations in compliance with Civil Service oversight and Colorado state and Federal Court review. Have skill in interpreting and applying written guidelines, precedents and work practices to standardized work situations or specific cases. Have the ability to orally present recommendations to the Commander in the Conduct Review Office concerning review of Scheduled Discipline cases. Ensure completeness, fairness, and a bias-free process, case review and Review and Findings Letters are done with the greatest possible efficiency. Knowledge of laws, legal codes, court procedures, precedents, legal practices and documents, government regulations, executive orders, agency rules, government organization and functions, and the democratic political process. Identify rules, principles, or relationships that explain facts, data, or other information; analyze information and make correct inferences and draw accurate conclusions. The employee will create complete and accurate documents. All written communications will be neat and contain correct spelling and grammar. Formal written responses will be conducted in the proper business and / or department format. In creating, editing and compiling written documents, as well as manipulating and retrieving files. The employee will effectively use a computer and the following programs and equipment: Microsoft Windows, Word and Excel IA-Pro DPD Web Printer with copy, fax and scan functions. The employee will provide excellent customer service by answering the main telephone line in a prompt and courteous fashion, identifying the assignment and his/her self. Employee is helpful in assisting callers, takes accurate and complete messages, and writes legibly. The employee maintains a professional demeanor in all public contacts and gives and receives information tactfully, courteously and accurately. When authorized, the employee will provide accurate information to members of the Department, public or other governmental agencies upon request. This will include general information about DPD disciplinary procedures and other information deemed necessary and appropriate for release in relation to the resolution and / or processing of cases under the purview of the Conduct Review Office. About You Our ideal candidate will have: Experience reviewing conduct and recommending solutions; Experience with Employment and Human Resource procedures related to discipline, rules and regulations; Experience providing support in legal writing, research and analysis; Law Degree or Paralegal Degree from an accredited institution with legal writing experience; and General knowledge of the First, Fourth, Fifth, Eighth, and Fourteenth Amendments of the U.S. Constitution, as well as prohibitions against sexual, racial, and other forms of harassment and retaliation based on a protected class under Title VII. To be considered for this position, you must include a resume on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab). We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Bachelor's Degree in Business Administration, Public Administration, Management, or a related field. Experience Requirement: Two (2) years of professional administrative and analytical experience which must have included analyzing management problems and recommending solutions. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. About Everything Else Job Profile CA2252 Management Analyst Associate To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Position Salary Range $58,433.00 - $93,493.00 Starting Pay Agency Denver Police Department The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
SANTA CLARA COUNTY, CA
San Jose, California, United States
Under general direction, to plan, organize, and direct the activities focused on research and evaluation of an agency/departments program and service performance outcomes; to develop and validate new service technologies and best practice models of service delivery; and to establish partnerships with other agencies, departments, universities and organizations to share and leverage research resources as appropriate. Please note: Dependent upon the number of candidates who meet the employment standards for this position, qualified candidates may be asked to attend an examination. Not all examination processes require personal appearance. Should an examination require personal appearance, qualified candidates will be notified by email no less than (10) ten days prior to the date of the examination. Typical Tasks Leads applied research, evaluation, and assessment studies, as well as cost-benefit analysis on various agency departmental programs/services and community needs, to increase knowledge to support recommendations for best practices for agency programs and services; Assists directors and program managers in defining appropriate research and evaluation agenda, goals and measures required to implement and evaluate program services; Acts as a departmental resource on questions related to relevant research projects; Implements funded research studies in compliance with funding agency standards; Maintains on-going liaison with local governments, community organizations, planning agencies, and private groups; Assists with the preparation and submission of Institutional Review Board proposals; Develops and manages research and evaluation grants and contracts; Applies statistical expertise to select appropriate research designs including data sampling methods and collection procedures and analytical strategies; Uses qualitative and quantitative methods to research studies, including but not limited to regression analysis, weighting techniques, imputation, and modeling; Oversees preparation of reports and presents findings on research and evaluation activities to departments and management and national and local conferences and submits manuscripts to peer-reviewed publications. Assists in selection, supervision, direction, evaluation and discipline of staff, and ensures their orientation, training and development; May function as project leader or supervise small number of staff to train staff in the activities related to research and program evaluation; Coordinates or directs monitoring and evaluations of departmental and contracted services including the development of designs, criteria, and procedures; Identifies grant opportunities and grant preparation for research, evaluation, needs assessment and outcome measurement projects, based on agency needs; Acts as the principal liaison with grant writers and collaborates with principals in other agencies to support grant writing activities; Monitors compliance with terms of grants received in collaboration with other program and finance staff; May be assigned as a Disaster Service Worker, as required; Performs related work as required. Employment Standards Sufficient experience and education that demonstrates the ability to perform the above tasks and the possession and application of the following knowledge and abilities: Training and Experience Note: The following knowledge and abilities are acquired through possession of Master's Degree in Social Work, Public Policy, Public Health, Public Administration AND Three (3) years of experience performing research and evaluation and performance outcome activities in a direct client service environment. Experience must include completion of one (1) research project and participated in one (1) professional presentation related to human services research. A Ph.D. in an appropriate field may substitute for one (1) year of required experience. Possession of a California' Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Permit. Knowledge of: Principles of government organization and administration; Principles and techniques of fiscal and program management and direct client level services; Principles and techniques of management, supervision and training; Current trends in federal, state, and local field-relevant research and evaluation of programs and services; Researching grant acquisition sources and writing persuasive grant proposals; Best practices, evidence based practices and web-based resources, including command of the empirical literature and policies relevant to field of practice; Quantitative and qualitative research methods, including, but not limited to, research design, interviewing protocols, instrument design, sampling, data collection, etc.; Database conventions and performance measures; Standard and statistical software applications; Common computer applications including word processing and spreadsheets; Principles and methods of advanced statistical modeling such as multivariate regression analysis, categorical data analysis, structural equation modeling, etc. Ability to: Lead research and evaluation studies and collaborate with directors and managers of County agency and departments in defining research objectives; Use research findings to recommend evidence best practices for agency programs and services and to make informed policy recommendations; Communicate effectively with a variety of governmental, academic, and community agencies orally and in writing; Write, present, and negotiate grant applications; Conceptualize research study from development of research question to analytic strategies and presentation of findings; Analyze, interpret, prepare, and present data related to research and evaluation findings to a broad audience including peer-reviewed publications; Use qualitative and quantitative research methods in applied public service settings; Initiate, plan, and complete work assignments with a minimum amount of supervision; Establish and maintain cooperative working relationships with those contacted in the course of work. Closing Date/Time: 9/19/2019 11:59 PM Pacific
Aug 20, 2019
Full Time
Under general direction, to plan, organize, and direct the activities focused on research and evaluation of an agency/departments program and service performance outcomes; to develop and validate new service technologies and best practice models of service delivery; and to establish partnerships with other agencies, departments, universities and organizations to share and leverage research resources as appropriate. Please note: Dependent upon the number of candidates who meet the employment standards for this position, qualified candidates may be asked to attend an examination. Not all examination processes require personal appearance. Should an examination require personal appearance, qualified candidates will be notified by email no less than (10) ten days prior to the date of the examination. Typical Tasks Leads applied research, evaluation, and assessment studies, as well as cost-benefit analysis on various agency departmental programs/services and community needs, to increase knowledge to support recommendations for best practices for agency programs and services; Assists directors and program managers in defining appropriate research and evaluation agenda, goals and measures required to implement and evaluate program services; Acts as a departmental resource on questions related to relevant research projects; Implements funded research studies in compliance with funding agency standards; Maintains on-going liaison with local governments, community organizations, planning agencies, and private groups; Assists with the preparation and submission of Institutional Review Board proposals; Develops and manages research and evaluation grants and contracts; Applies statistical expertise to select appropriate research designs including data sampling methods and collection procedures and analytical strategies; Uses qualitative and quantitative methods to research studies, including but not limited to regression analysis, weighting techniques, imputation, and modeling; Oversees preparation of reports and presents findings on research and evaluation activities to departments and management and national and local conferences and submits manuscripts to peer-reviewed publications. Assists in selection, supervision, direction, evaluation and discipline of staff, and ensures their orientation, training and development; May function as project leader or supervise small number of staff to train staff in the activities related to research and program evaluation; Coordinates or directs monitoring and evaluations of departmental and contracted services including the development of designs, criteria, and procedures; Identifies grant opportunities and grant preparation for research, evaluation, needs assessment and outcome measurement projects, based on agency needs; Acts as the principal liaison with grant writers and collaborates with principals in other agencies to support grant writing activities; Monitors compliance with terms of grants received in collaboration with other program and finance staff; May be assigned as a Disaster Service Worker, as required; Performs related work as required. Employment Standards Sufficient experience and education that demonstrates the ability to perform the above tasks and the possession and application of the following knowledge and abilities: Training and Experience Note: The following knowledge and abilities are acquired through possession of Master's Degree in Social Work, Public Policy, Public Health, Public Administration AND Three (3) years of experience performing research and evaluation and performance outcome activities in a direct client service environment. Experience must include completion of one (1) research project and participated in one (1) professional presentation related to human services research. A Ph.D. in an appropriate field may substitute for one (1) year of required experience. Possession of a California' Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Permit. Knowledge of: Principles of government organization and administration; Principles and techniques of fiscal and program management and direct client level services; Principles and techniques of management, supervision and training; Current trends in federal, state, and local field-relevant research and evaluation of programs and services; Researching grant acquisition sources and writing persuasive grant proposals; Best practices, evidence based practices and web-based resources, including command of the empirical literature and policies relevant to field of practice; Quantitative and qualitative research methods, including, but not limited to, research design, interviewing protocols, instrument design, sampling, data collection, etc.; Database conventions and performance measures; Standard and statistical software applications; Common computer applications including word processing and spreadsheets; Principles and methods of advanced statistical modeling such as multivariate regression analysis, categorical data analysis, structural equation modeling, etc. Ability to: Lead research and evaluation studies and collaborate with directors and managers of County agency and departments in defining research objectives; Use research findings to recommend evidence best practices for agency programs and services and to make informed policy recommendations; Communicate effectively with a variety of governmental, academic, and community agencies orally and in writing; Write, present, and negotiate grant applications; Conceptualize research study from development of research question to analytic strategies and presentation of findings; Analyze, interpret, prepare, and present data related to research and evaluation findings to a broad audience including peer-reviewed publications; Use qualitative and quantitative research methods in applied public service settings; Initiate, plan, and complete work assignments with a minimum amount of supervision; Establish and maintain cooperative working relationships with those contacted in the course of work. Closing Date/Time: 9/19/2019 11:59 PM Pacific
City of Santa Monica
Santa Monica, California, United States
Job Summary The Community and Cultural Services Principal Administrative Analyst is responsible for overseeing the Department's $40 million annual budget including but not limited to managing the biennial budget preparation process, overseeing metric development and tracking, and tracking expenditures and revenues. The position is also responsible for the Department's annual Capital Improvement Program including developing a multi-year plan for applying for funding to improve parks, open space and recreational facilities guided by the City's Parks and Recreation Master Plan. The position collaborates with Public Works to advance the capital projects and leads the development and implementation of community engagement efforts for each project. This requires frequent evening and weekend events and activities including making presentations to Boards, Commissions, neighborhood organizations, and at community wide workshops and open houses. The position also spearheads policy initiatives related to parks and recreational facilities and supervises park planners. The position monitors grant opportunities and legislation related to parks and open space and applies for funding as opportunities arise. The position may represent the Department Director/Assistant Director at meetings and convening. NOTE: The current opening is in the Administration and Planning Division of the Community and Cultural Services Department. The eligible list that will be established as a result of this recruitment will be used to fill all Principal Administrative Analyst vacancies that occur in the City during the life of the list. Performs complex, professional level, highly responsible financial, analytical and administrative duties within an assigned department. Conducts, coordinates and prepares comprehensive administrative and budgetary analyses and reports. Supervises, organizes and reviews the work of assigned staff. Major Duties Note: Duties may vary depending upon work location and assignment. Prepares and monitors the departmental annual budget, mid-year budget review, work plans and five-year forecasts. Coordinates preparation of division budgets and prepares final department budget for department head approval. Serves as liaison with the Finance Department regarding the Department's budget. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures. Analyzes revenues and expenditures and prepares periodic financial forecasts. Makes fiscal and budgetary recommendations and assists with necessary adjustments. Coordinates and prepares Capital Improvement Project (CIP) budgets. Serves as liaison for interdepartmental CIP activities regarding the City's annual CIP program. Prepares quarterly progress reports, detailing the annual CIP program and CIP project expenditures. Monitors and supervises professional services and consultant work to ensure that project objectives, budgets and schedules are consistent and conform to City plans and policies. Gathers a variety of statistical data and performs research and analysis of complex administrative, technical or operational issues. Prepares feasibility studies and makes recommendations on the impact to the Department's operation. Oversees and participates in the development and implementation of goals, objectives, policies, procedures and priorities for assigned Department. Reviews, monitors, and evaluates programs, policies, processes and procedural matters to ensure and improve effectiveness of department performance and compliance with applicable regulatory requirements. Assists in the implementation of new programs and procedures. Assists the Department Director in personnel related department issues. May act as a liaison with the Human Resources Department regarding employee performance evaluation tracking, requests for leave of absence, and progressive disciplinary processes. Researches, monitors and evaluates trends and keeps abreast of current laws, regulations and innovations applicable to assigned area. Shares findings with management and makes recommendations to meet emerging needs. Coordinates the City Council agenda management process for assigned Department, including review and approval of staff reports, information items and other materials submitted for City Council consideration and action. Cooperates and collaborates with outside agencies, groups and individuals in the coordination of departmental activities. Makes presentations to management, City Council, boards, commissions and/or represents the Department at conferences and meetings. Responds to inquiries, complaints, questionnaires and requests for information. Supervises, motivates and trains assigned staff. Coordinates and evaluates the work of staff, as assigned. Performs other related duties, as assigned. Minimum Qualifications Knowledge of: Principles and practices of public administration. Quantitative and management analysis techniques. Budgeting policies, practices and analysis. Budget development and administration. Professional report writing. Research and statistical methods. Project management techniques. Applicable federal, state and local laws and regulations. Collaboration process techniques. Principles and practices of supervision and training. Effective supervisory techniques. Effective customer service techniques. Ability to: Supervise, motivate and train assigned staff. Plan, coordinate and evaluate the work of staff. Compile, organize and analyze complex statistical data. Plan, develop and implement projects and programs. Prepare clear and concise analytical and financial reports. Identify and analyze administrative problems and develop and recommend sound solutions. Prioritize and meet multiple, frequently changing deadlines. Work independently and collaboratively to resolve issues and reach consensus. Plan and conduct various complex administrative and operational studies and projects. Interpret, apply and communicate policies, procedures and regulations. Make oral presentations. Communicate effectively, both orally and in writing. Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, officials, contractors, outside agencies and the general public. Provide effective customer service Skill in: Conducting research, analyzing information, and writing comprehensive reports. Using a personal computer and applicable software applications. Supervising and training staff. Working effectively with others. Education, Training, and Experience: Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Public Policy, Accounting, Finance or a closely related field. Four years of recent, paid work experience performing professional level administrative analysis which has included budgeting and fiscal oversight responsibilities. At least two years of the recent work experience must have been at a supervisory or senior analyst level or above. One year of leading, coordinating and/or supervising the work of others, and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the required two years of supervisory experience. Licenses and Certificates: Possession of, or ability to obtain, a valid Class C driver license. Diversity and Inclusion HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted. NOTE: You must submit a copy of your college level-transcripts or diploma with your application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may upload and attach a scanned copy of your transcripts or diploma to your on-line application, or e-mail a copy to rosie.cruz@smgov.net, or fax a copy to the attention of Rosie Cruz at (310) 656-5705. SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing will consist of the following: Oral Interview: 100% NOTE: THE ORAL INTERVIEW IS TENTATIVELY SCHEDULED FOR SEPTEMBER 26, 2019. BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time: 9/6/2019 5:00 PM Pacific
Aug 20, 2019
Full Time
Job Summary The Community and Cultural Services Principal Administrative Analyst is responsible for overseeing the Department's $40 million annual budget including but not limited to managing the biennial budget preparation process, overseeing metric development and tracking, and tracking expenditures and revenues. The position is also responsible for the Department's annual Capital Improvement Program including developing a multi-year plan for applying for funding to improve parks, open space and recreational facilities guided by the City's Parks and Recreation Master Plan. The position collaborates with Public Works to advance the capital projects and leads the development and implementation of community engagement efforts for each project. This requires frequent evening and weekend events and activities including making presentations to Boards, Commissions, neighborhood organizations, and at community wide workshops and open houses. The position also spearheads policy initiatives related to parks and recreational facilities and supervises park planners. The position monitors grant opportunities and legislation related to parks and open space and applies for funding as opportunities arise. The position may represent the Department Director/Assistant Director at meetings and convening. NOTE: The current opening is in the Administration and Planning Division of the Community and Cultural Services Department. The eligible list that will be established as a result of this recruitment will be used to fill all Principal Administrative Analyst vacancies that occur in the City during the life of the list. Performs complex, professional level, highly responsible financial, analytical and administrative duties within an assigned department. Conducts, coordinates and prepares comprehensive administrative and budgetary analyses and reports. Supervises, organizes and reviews the work of assigned staff. Major Duties Note: Duties may vary depending upon work location and assignment. Prepares and monitors the departmental annual budget, mid-year budget review, work plans and five-year forecasts. Coordinates preparation of division budgets and prepares final department budget for department head approval. Serves as liaison with the Finance Department regarding the Department's budget. Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures. Analyzes revenues and expenditures and prepares periodic financial forecasts. Makes fiscal and budgetary recommendations and assists with necessary adjustments. Coordinates and prepares Capital Improvement Project (CIP) budgets. Serves as liaison for interdepartmental CIP activities regarding the City's annual CIP program. Prepares quarterly progress reports, detailing the annual CIP program and CIP project expenditures. Monitors and supervises professional services and consultant work to ensure that project objectives, budgets and schedules are consistent and conform to City plans and policies. Gathers a variety of statistical data and performs research and analysis of complex administrative, technical or operational issues. Prepares feasibility studies and makes recommendations on the impact to the Department's operation. Oversees and participates in the development and implementation of goals, objectives, policies, procedures and priorities for assigned Department. Reviews, monitors, and evaluates programs, policies, processes and procedural matters to ensure and improve effectiveness of department performance and compliance with applicable regulatory requirements. Assists in the implementation of new programs and procedures. Assists the Department Director in personnel related department issues. May act as a liaison with the Human Resources Department regarding employee performance evaluation tracking, requests for leave of absence, and progressive disciplinary processes. Researches, monitors and evaluates trends and keeps abreast of current laws, regulations and innovations applicable to assigned area. Shares findings with management and makes recommendations to meet emerging needs. Coordinates the City Council agenda management process for assigned Department, including review and approval of staff reports, information items and other materials submitted for City Council consideration and action. Cooperates and collaborates with outside agencies, groups and individuals in the coordination of departmental activities. Makes presentations to management, City Council, boards, commissions and/or represents the Department at conferences and meetings. Responds to inquiries, complaints, questionnaires and requests for information. Supervises, motivates and trains assigned staff. Coordinates and evaluates the work of staff, as assigned. Performs other related duties, as assigned. Minimum Qualifications Knowledge of: Principles and practices of public administration. Quantitative and management analysis techniques. Budgeting policies, practices and analysis. Budget development and administration. Professional report writing. Research and statistical methods. Project management techniques. Applicable federal, state and local laws and regulations. Collaboration process techniques. Principles and practices of supervision and training. Effective supervisory techniques. Effective customer service techniques. Ability to: Supervise, motivate and train assigned staff. Plan, coordinate and evaluate the work of staff. Compile, organize and analyze complex statistical data. Plan, develop and implement projects and programs. Prepare clear and concise analytical and financial reports. Identify and analyze administrative problems and develop and recommend sound solutions. Prioritize and meet multiple, frequently changing deadlines. Work independently and collaboratively to resolve issues and reach consensus. Plan and conduct various complex administrative and operational studies and projects. Interpret, apply and communicate policies, procedures and regulations. Make oral presentations. Communicate effectively, both orally and in writing. Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, officials, contractors, outside agencies and the general public. Provide effective customer service Skill in: Conducting research, analyzing information, and writing comprehensive reports. Using a personal computer and applicable software applications. Supervising and training staff. Working effectively with others. Education, Training, and Experience: Graduation from an accredited college or university with a Bachelor's degree in Business or Public Administration, Public Policy, Accounting, Finance or a closely related field. Four years of recent, paid work experience performing professional level administrative analysis which has included budgeting and fiscal oversight responsibilities. At least two years of the recent work experience must have been at a supervisory or senior analyst level or above. One year of leading, coordinating and/or supervising the work of others, and successful completion of the City of Santa Monica's Pre-Supervisory Academy may substitute for the required two years of supervisory experience. Licenses and Certificates: Possession of, or ability to obtain, a valid Class C driver license. Diversity and Inclusion HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted. NOTE: You must submit a copy of your college level-transcripts or diploma with your application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You may upload and attach a scanned copy of your transcripts or diploma to your on-line application, or e-mail a copy to rosie.cruz@smgov.net, or fax a copy to the attention of Rosie Cruz at (310) 656-5705. SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing will consist of the following: Oral Interview: 100% NOTE: THE ORAL INTERVIEW IS TENTATIVELY SCHEDULED FOR SEPTEMBER 26, 2019. BACKGROUND INVESTIGATIONS: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Closing Date/Time: 9/6/2019 5:00 PM Pacific
City of Portland, Oregon
Portland, Oregon, United States
The Position The Portland Police Bureau is seeking qualified Analysts to join their team. This recruitment will remain open until 100 applications have been received or until the posted closing date, Friday, August 30, 2019, whichever comes first.Applications received after the 100 application limit has been reached will not be included in this recruitment process . The City of Portland's Police Bureau (PPB) is seeking Analysts to serve as team members in their Office of Inspector General. These Analysts serve as members of the Audit Team within the Office of Inspector General of the Portland Police Bureau (PPB). Under general direction, the Analysts are responsible for compiling, entering, maintaining, integrating, analyzing and reporting findings on use of force and other related statistical data and information for the PPB to aid in determining patterns and trends. Analysts will also be performing internal audits to determine if systems and functions in place are meeting Bureau goals. The Analysts must possess the ability to work in a team-oriented atmosphere, demonstrate the ability to collaborate and work in support of high quality public service objectives and possess outstanding human relations and communication skills. The applicant must be able to make presentations to small as well as large audiences on an as needed basis. The Analyst's responsibility, in these positions, may include: Performing risk assessments to determine appropriate and necessary audit engagements. Collecting, evaluating and interpreting narrative and statistical data in order to develop audit reports documenting the causes of inefficiencies and uneconomical practices. Completing force data audits using a standardized audit methodology to gauge PPB compliance with the United States Department of Justice (USDOJ) Settlement Agreement. Compiling, analyzing and formatting audit data for delivery to USDOJ, PPB command staff, public and community stakeholders. Preparing reports to be released to the public. Preparing specific reports on use of force and developing recommendations for appropriate bureau responses. The ideal candidates would possess the following desirable attributes ( please note , these are desirable, not required ): Knowledge and experience conducting audits consistent with Generally Accepted Government Auditing Standards (GAGAS) A Master's degree with an emphasis on auditing WHY JOIN THE CITY OF PORTLAND? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families.If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. To Qualify The following minimum qualifications are required for this position: Experience applying risk management techniques and auditing complex processes. Knowledge of statistical analysis and proficiency with software used for statistical analysis. Ability to prepare data sets for use in analysis including experience developing data collection tools, coding data points, and experience with cleansing and formatting data. Experience creating data visualizations, tables, charts, and graphs to communicate analysis and audit results. Experience developing audit methodology, recommendations, reports and oral presentations to effectively communicate audit findings to varied audiences. Experience querying and retrieving data from relational databases. Applicants must also possess: A valid Stare Drivers License and an acceptable driving record at the time of appointment. The ability to successfully pass an in-depth background investigation. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.Some positions may require those placed on the eligible list to completeand sign a criminal background statement before being considered for employment. Recruitment Timeline: Posting: 08/19/19 - 08/30/19 Applications Reviewed: week of 09/02/19 Eligible List: week of 09/16/19 Selection Phase Begins: Tentatively the week of 09/30/19 *Timeline is approximate and subject to change Additional Information Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Applications for this position will be accepted, online, until 100 completed applications have been received, but will close no later than 11:59 PM, on August 30, 2019,whichever comes first. Do not attach materials not requested . Applications received after the 100 application limit has been reached will not be included in this recruitment process. E-mailed and/or faxed applications will not be accepted . If you are requesting Veteran's Preference , attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than11:59 PM on the closing date of this recruitment. Non-citizen applicants must be authorized to work in the United States at time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement. Questions? Teresa Dahrens, Senior Human Resources Analyst Bureau of Human Resources Teresa.Dahrens@portlandoregon.gov (503) 823-4516 An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 8/30/2019 12:01 AM Pacific
Aug 19, 2019
Full Time
The Position The Portland Police Bureau is seeking qualified Analysts to join their team. This recruitment will remain open until 100 applications have been received or until the posted closing date, Friday, August 30, 2019, whichever comes first.Applications received after the 100 application limit has been reached will not be included in this recruitment process . The City of Portland's Police Bureau (PPB) is seeking Analysts to serve as team members in their Office of Inspector General. These Analysts serve as members of the Audit Team within the Office of Inspector General of the Portland Police Bureau (PPB). Under general direction, the Analysts are responsible for compiling, entering, maintaining, integrating, analyzing and reporting findings on use of force and other related statistical data and information for the PPB to aid in determining patterns and trends. Analysts will also be performing internal audits to determine if systems and functions in place are meeting Bureau goals. The Analysts must possess the ability to work in a team-oriented atmosphere, demonstrate the ability to collaborate and work in support of high quality public service objectives and possess outstanding human relations and communication skills. The applicant must be able to make presentations to small as well as large audiences on an as needed basis. The Analyst's responsibility, in these positions, may include: Performing risk assessments to determine appropriate and necessary audit engagements. Collecting, evaluating and interpreting narrative and statistical data in order to develop audit reports documenting the causes of inefficiencies and uneconomical practices. Completing force data audits using a standardized audit methodology to gauge PPB compliance with the United States Department of Justice (USDOJ) Settlement Agreement. Compiling, analyzing and formatting audit data for delivery to USDOJ, PPB command staff, public and community stakeholders. Preparing reports to be released to the public. Preparing specific reports on use of force and developing recommendations for appropriate bureau responses. The ideal candidates would possess the following desirable attributes ( please note , these are desirable, not required ): Knowledge and experience conducting audits consistent with Generally Accepted Government Auditing Standards (GAGAS) A Master's degree with an emphasis on auditing WHY JOIN THE CITY OF PORTLAND? The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in ALL people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package , including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families.If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today. To Qualify The following minimum qualifications are required for this position: Experience applying risk management techniques and auditing complex processes. Knowledge of statistical analysis and proficiency with software used for statistical analysis. Ability to prepare data sets for use in analysis including experience developing data collection tools, coding data points, and experience with cleansing and formatting data. Experience creating data visualizations, tables, charts, and graphs to communicate analysis and audit results. Experience developing audit methodology, recommendations, reports and oral presentations to effectively communicate audit findings to varied audiences. Experience querying and retrieving data from relational databases. Applicants must also possess: A valid Stare Drivers License and an acceptable driving record at the time of appointment. The ability to successfully pass an in-depth background investigation. The Recruitment Process An evaluation of each applicant's training and experience, as demonstrated in your resume and responses to the supplemental questions weighted 100%. Do not attach materials not requested. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection.Some positions may require those placed on the eligible list to completeand sign a criminal background statement before being considered for employment. Recruitment Timeline: Posting: 08/19/19 - 08/30/19 Applications Reviewed: week of 09/02/19 Eligible List: week of 09/16/19 Selection Phase Begins: Tentatively the week of 09/30/19 *Timeline is approximate and subject to change Additional Information Application Instructions Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the "To Qualify" section of this announcement in accordance with the following Application Instructions: Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the "To Qualify" section above. Applications for this position will be accepted, online, until 100 completed applications have been received, but will close no later than 11:59 PM, on August 30, 2019,whichever comes first. Do not attach materials not requested . Applications received after the 100 application limit has been reached will not be included in this recruitment process. E-mailed and/or faxed applications will not be accepted . If you are requesting Veteran's Preference , attach a copy of your DD214 / DD215 and / or Veteran's Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than11:59 PM on the closing date of this recruitment. Non-citizen applicants must be authorized to work in the United States at time of application. It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. If you wish to identify yourself as an individual with a disability under the Americans With Disabilities Act of 1990 and will be requesting accommodation, the requests must be made to the Analyst(s) named below No Later Than the Closing Date of This Announcement. Questions? Teresa Dahrens, Senior Human Resources Analyst Bureau of Human Resources Teresa.Dahrens@portlandoregon.gov (503) 823-4516 An Equal Opportunity / Affirmative Action Employer Closing Date/Time: 8/30/2019 12:01 AM Pacific
Description Are you a passionate person that will look for the "Yes" to assist disabled individuals in the workplace? Do you enjoy engaging with individuals and finding solutions together? Check out this unique career opportunity to be the lead Reasonable Accommodation Specialist! Ethics and Equal Opportunity Programs Unit (Position Code 1022) Overview: This position is responsible for leading and administering Valley Water's Reasonable Accommodation (RA) Program. The selected individual will oversee the day-to-day administration of the RA Program for all employees and applicants under legal compliance of the Americans with Disabilities Act (ADA) and Fair Employment Housing Act (FEHA). The incumbent will also administer assigned leaves of absences under legal compliance of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and adherence with Valley Water MOUs and Policies. Additional duties include administering the RA budget and special projects/assignments. Key Responsibilities include, but are not limited to : Following legal compliance with ADA and FEHA laws, pro-actively conduct good-faith interactive RA meetings/dialogue with employees/applicants, managers, personal advocates and union representatives. Verbally educate all parties in the RA process including roles and responsibilities. Document in detail all meetings/discussions, prepare and organize hard and soft copy files. Continuously engage and interact via verbal and written communications with employees/applicants, managers, Health Care Providers for data gathering to obtain medical clarification on work restrictions/functional limitations, facilitate workplace accommodation decisions and ensure implementation of RA decisions. Coordinate, schedule and prepare for Reasonable Accommodations Meetings lasting several hours with all parties including employees, union representatives and executive management. Take thorough minutes requiring a high level of accuracy and speed. As necessary, may be the lead at the Accommodations Meetings. Prepare detailed and accurate RA materials including, but not limited to, Customized Medical Clarification Questionnaires, Good-Faith Interactive Status Update Letters, and preparation of various notices throughout the RA process. Coordinate and schedule Fitness-For-Duty Exams with external vendors and Health Care Providers. Administer assigned leaves of absences to ensure a cohesive and seamless process as the leave transitions to RA. Duties include working closely with employees to ensure timely completion of approval documents from Health Care Providers and managers for adherence under FMLA/CFRA, MOUs and Policies. Administer the RA Program budget including management of POs and Invoices, tracking of consultant expenditures and purchases of RA equipment. Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below. Ideal Candidate's Background includes: Ideal Experience: Experience in administering a Reasonable Accommodation Program and Human Resources related functions. Experience in Medical Leaves of Absence in compliance with state and federal laws. Program management or Lead experience. Ideal Knowledge: Administration of Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), Family Medical Leave Act (FMLA), and California Family Rights Act (CFRA). Legal and professional standards pertaining to Reasonable Accommodation processes including, but not limited to, restructuring jobs, modifying work schedules, and implementing work restrictions. Human Resources concepts, policies, procedures, and employment practices. Administration of Medical Leaves of Absence. Concept of Fitness-for-Duty Exams and other related medical conditions and terminology. Familiarity of California Workers Compensation laws. Ideal Skills and Abilities: Maintain complete confidentiality and appropriately handle sensitive information with discretion. Use sound and excellent judgment. Ability to interpret and apply relevant laws, regulations, policies, MOUs, and analyze complex administrative issues and make appropriate recommendations for action. Superb written and verbal communication skills including strong ability to actively listen. Possess high analytical and critical thinking abilities to effectively solve problems. Highly skilled in organizing and prioritizing competing work assignments. Strong customer service abilities across all levels of Valley Water. Demonstrate high level of compassion, empathy and sensitivity while displaying confidence when effectively handling sensitive medical issues with individuals. Attention to detail, pro-activeness, and responsiveness are imperative. Ideal Training and Education: Master's degree in Human Resources Management, Business Administration, Public Administration Juris Doctorate is a plus. Training in ADA, FEHA, FMLA, CFRA laws highly preferred. PHR, SHRM, Human Resource certifications is a plus. License or Certificate Special Requirement: Possession of, or ability to obtain, an appropriate, valid California driver's license is required. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click here Selection Process (1) The selection process may include one or more of the following:application review, application assessment, performance test, written test and/or oral interview examination. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated for minimum qualifications.Resumes are recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities.Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned.Human Resources staff is not authorized to make copies of application materials for applicants. Closing Date/Time:
Aug 19, 2019
Full Time
Description Are you a passionate person that will look for the "Yes" to assist disabled individuals in the workplace? Do you enjoy engaging with individuals and finding solutions together? Check out this unique career opportunity to be the lead Reasonable Accommodation Specialist! Ethics and Equal Opportunity Programs Unit (Position Code 1022) Overview: This position is responsible for leading and administering Valley Water's Reasonable Accommodation (RA) Program. The selected individual will oversee the day-to-day administration of the RA Program for all employees and applicants under legal compliance of the Americans with Disabilities Act (ADA) and Fair Employment Housing Act (FEHA). The incumbent will also administer assigned leaves of absences under legal compliance of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and adherence with Valley Water MOUs and Policies. Additional duties include administering the RA budget and special projects/assignments. Key Responsibilities include, but are not limited to : Following legal compliance with ADA and FEHA laws, pro-actively conduct good-faith interactive RA meetings/dialogue with employees/applicants, managers, personal advocates and union representatives. Verbally educate all parties in the RA process including roles and responsibilities. Document in detail all meetings/discussions, prepare and organize hard and soft copy files. Continuously engage and interact via verbal and written communications with employees/applicants, managers, Health Care Providers for data gathering to obtain medical clarification on work restrictions/functional limitations, facilitate workplace accommodation decisions and ensure implementation of RA decisions. Coordinate, schedule and prepare for Reasonable Accommodations Meetings lasting several hours with all parties including employees, union representatives and executive management. Take thorough minutes requiring a high level of accuracy and speed. As necessary, may be the lead at the Accommodations Meetings. Prepare detailed and accurate RA materials including, but not limited to, Customized Medical Clarification Questionnaires, Good-Faith Interactive Status Update Letters, and preparation of various notices throughout the RA process. Coordinate and schedule Fitness-For-Duty Exams with external vendors and Health Care Providers. Administer assigned leaves of absences to ensure a cohesive and seamless process as the leave transitions to RA. Duties include working closely with employees to ensure timely completion of approval documents from Health Care Providers and managers for adherence under FMLA/CFRA, MOUs and Policies. Administer the RA Program budget including management of POs and Invoices, tracking of consultant expenditures and purchases of RA equipment. Ideal Candidate's Background Includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below. Ideal Candidate's Background includes: Ideal Experience: Experience in administering a Reasonable Accommodation Program and Human Resources related functions. Experience in Medical Leaves of Absence in compliance with state and federal laws. Program management or Lead experience. Ideal Knowledge: Administration of Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), Family Medical Leave Act (FMLA), and California Family Rights Act (CFRA). Legal and professional standards pertaining to Reasonable Accommodation processes including, but not limited to, restructuring jobs, modifying work schedules, and implementing work restrictions. Human Resources concepts, policies, procedures, and employment practices. Administration of Medical Leaves of Absence. Concept of Fitness-for-Duty Exams and other related medical conditions and terminology. Familiarity of California Workers Compensation laws. Ideal Skills and Abilities: Maintain complete confidentiality and appropriately handle sensitive information with discretion. Use sound and excellent judgment. Ability to interpret and apply relevant laws, regulations, policies, MOUs, and analyze complex administrative issues and make appropriate recommendations for action. Superb written and verbal communication skills including strong ability to actively listen. Possess high analytical and critical thinking abilities to effectively solve problems. Highly skilled in organizing and prioritizing competing work assignments. Strong customer service abilities across all levels of Valley Water. Demonstrate high level of compassion, empathy and sensitivity while displaying confidence when effectively handling sensitive medical issues with individuals. Attention to detail, pro-activeness, and responsiveness are imperative. Ideal Training and Education: Master's degree in Human Resources Management, Business Administration, Public Administration Juris Doctorate is a plus. Training in ADA, FEHA, FMLA, CFRA laws highly preferred. PHR, SHRM, Human Resource certifications is a plus. License or Certificate Special Requirement: Possession of, or ability to obtain, an appropriate, valid California driver's license is required. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click here Selection Process (1) The selection process may include one or more of the following:application review, application assessment, performance test, written test and/or oral interview examination. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated for minimum qualifications.Resumes are recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities.Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned.Human Resources staff is not authorized to make copies of application materials for applicants. Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
POSITION/PROGRAM INFORMATION: Law Office of the Los Angeles County PUBLIC DEFENDER TRANSFER OPPORTUNITY Restricted to permanent employees of Los Angeles County MANAGEMENT ANALYST Human Resources Division (Return-to-Work, Exams, and Personnel Operations Units) ABOUT THE POSITION: The Law Office of the Los Angeles County Public Defender is seekingself-motivated and well-organized individuals to fill Management Analyst vacancies within theHuman Resources Division, Return-to-Work, Exams, and Personnel Operations Units. The positions report to an Administrative Services Manager I and perform a variety of duties related to the administration and implementation of the Los Angeles County's Return-to-Work policies and Civil Service Examinations, and policies and procedures relative to Personnel Transactions. DESIRABLE QUALIFICATIONS: Working knowledge of applicable Federal, State, and local laws on Industrial Accidents/Injuries, the Los Angeles County's Return-to-Work policies, the Los Angeles County Code, Civil Service Rules, the Department of Human Resources' Policies, Procedures, and Guidelines , and the Interpretive Manual. Experience in utilizing various County systems and applications, such as the Absence Management System (AMS), Claims Vision, the electronic Human Resources (eHR) system, the electronic Personnel Action Request (ePAR), and NeoGov. Excellent oral and written communication skills. Strong research, analytical, and organizational skills and possesses a keen attention to detail. Excellent customer service and interpersonal skills. Possesses the ability to build and maintain good working relationships with all levels of staff, other County departments, and the public. Ability to work independently and as part of a team. Ability to maintain a high degree of confidentiality. Ability to effectively manage multiple tasks, and adapt to shifting priorities and organizational changes in a deadline-driven environment. Proficient in Microsoft Office applications (Word, Excel, Access, Visio, etc.). Requirements Restricted to permanent employees of Los Angeles County who have passed their initial probationary period and hold the payroll title of a Management Analyst. Interested employees are invited to submit a letter of interest, a resume highlighting education and relevant work experience, copies of performance evaluations and time records for the last two (2) years, and two (2) writing samples. Only the mostqualified candidates will be invited for an interview. PLEASE SUBMIT THE REQUESTED DOCUMENTS TO: Marian Bellard, Senior Secretary II Human Resources Division Law Office of the Los Angeles County Public Defender Human Resources Division E-mail: MBellard@pubdef.lacounty.gov This opportunity is subject to closure without prior notice. Closing Date/Time:
Aug 19, 2019
Full Time
POSITION/PROGRAM INFORMATION: Law Office of the Los Angeles County PUBLIC DEFENDER TRANSFER OPPORTUNITY Restricted to permanent employees of Los Angeles County MANAGEMENT ANALYST Human Resources Division (Return-to-Work, Exams, and Personnel Operations Units) ABOUT THE POSITION: The Law Office of the Los Angeles County Public Defender is seekingself-motivated and well-organized individuals to fill Management Analyst vacancies within theHuman Resources Division, Return-to-Work, Exams, and Personnel Operations Units. The positions report to an Administrative Services Manager I and perform a variety of duties related to the administration and implementation of the Los Angeles County's Return-to-Work policies and Civil Service Examinations, and policies and procedures relative to Personnel Transactions. DESIRABLE QUALIFICATIONS: Working knowledge of applicable Federal, State, and local laws on Industrial Accidents/Injuries, the Los Angeles County's Return-to-Work policies, the Los Angeles County Code, Civil Service Rules, the Department of Human Resources' Policies, Procedures, and Guidelines , and the Interpretive Manual. Experience in utilizing various County systems and applications, such as the Absence Management System (AMS), Claims Vision, the electronic Human Resources (eHR) system, the electronic Personnel Action Request (ePAR), and NeoGov. Excellent oral and written communication skills. Strong research, analytical, and organizational skills and possesses a keen attention to detail. Excellent customer service and interpersonal skills. Possesses the ability to build and maintain good working relationships with all levels of staff, other County departments, and the public. Ability to work independently and as part of a team. Ability to maintain a high degree of confidentiality. Ability to effectively manage multiple tasks, and adapt to shifting priorities and organizational changes in a deadline-driven environment. Proficient in Microsoft Office applications (Word, Excel, Access, Visio, etc.). Requirements Restricted to permanent employees of Los Angeles County who have passed their initial probationary period and hold the payroll title of a Management Analyst. Interested employees are invited to submit a letter of interest, a resume highlighting education and relevant work experience, copies of performance evaluations and time records for the last two (2) years, and two (2) writing samples. Only the mostqualified candidates will be invited for an interview. PLEASE SUBMIT THE REQUESTED DOCUMENTS TO: Marian Bellard, Senior Secretary II Human Resources Division Law Office of the Los Angeles County Public Defender Human Resources Division E-mail: MBellard@pubdef.lacounty.gov This opportunity is subject to closure without prior notice. Closing Date/Time:
LOS ANGELES COUNTY
Los Angeles, California, United States
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB#TRPB1848-03 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department'sHuman Resources Division is seeking a well-qualified individual to fill the position of Management Analyst in the Examinations & RecruitmentUnit. Restricted to permanentCounty of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title ofManagement Analyst. Qualified candidates areinvitedto submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variances only) for the last two (2) years to: Christina Rojas LA County Probation Department Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: 562-940-3798 Please email documents to Christina.Rojas@probation.lacounty.gov with the subject line: Management Analyst- HR Exams & Recruitment Unit All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes but is not limited toa review of their official personnel folder and reference checks. Essential Job Functions Conductstest development analysis by meeting with subject matter experts to gather data on the required job skills, knowledge, abilities, personal characteristics, competencies, and attributes; utilizes other test development tools and/or methods to collect data such as, on-the-job observations, surveys and questionnaires; and prepares job analysis reports and job validations reports for management's review and approval. Conducts research of examination and recruitment trends by studying litigation cases, employee relations issues, and training and development deficiencies in the Department; evaluates adverse impact resulting from the use of examination instruments or processes; and recommends changes to recruitment processes and practices to improve the outcome of the Department's recruitment efforts. Develops examination bulletins, tools and instruments for technical, administrative and program recruitment; and creates web-based questionnaires utilizing the countywide web-based recruitment system by applying job analysis and test validation findings to enhance recruitment efforts and increase recruitment and hiring efficiencies. Evaluates applications for sworn and non-sworn examinations based on established rating tools, andpromulgatescertification lists. Conducts interview orientation for panelist participating in structured interviews. Develops departmental policies, procedures, and directives as it relates to examinations and/or recruitment/hiring processes and practices; and reviews and recommends updates to policies and procedures to ensure updates correspond to any countywide updates/changes and/or union contractual agreements. Works directly with representatives of the Board of State and Community Corrections, various government agency representatives, the Department of Human Resources' Test and Development Unit, and other Test and Research vendors as it relates to the developmentof examinations,examination instruments and/or methods and test outcomes. Conducts departmental examination audits and prepares corrective action measures and reports; and recommends departmental training and/or changes to processes to comply with County and department policies and procedures and State and Federal laws. Desirable Qualifications: Strong Analytical Skills Strong verbal and written communication skills Strong Interpersonal Skills Experience in utilizing NeoGov to develop bulletins and review application Experience in conducting job analysis and exam plans and test development Requirements Permanent County of Los Angelesemployees that have passed their initial probationary period andcurrently hold the payroll title of Management Analyst. THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information This vacancy is located at: Probation Department Headquarters 9150 E. Imperial Hwy. Downey, CA 90242 Closing Date/Time:
Aug 18, 2019
Full Time
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB#TRPB1848-03 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department'sHuman Resources Division is seeking a well-qualified individual to fill the position of Management Analyst in the Examinations & RecruitmentUnit. Restricted to permanentCounty of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title ofManagement Analyst. Qualified candidates areinvitedto submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variances only) for the last two (2) years to: Christina Rojas LA County Probation Department Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: 562-940-3798 Please email documents to Christina.Rojas@probation.lacounty.gov with the subject line: Management Analyst- HR Exams & Recruitment Unit All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes but is not limited toa review of their official personnel folder and reference checks. Essential Job Functions Conductstest development analysis by meeting with subject matter experts to gather data on the required job skills, knowledge, abilities, personal characteristics, competencies, and attributes; utilizes other test development tools and/or methods to collect data such as, on-the-job observations, surveys and questionnaires; and prepares job analysis reports and job validations reports for management's review and approval. Conducts research of examination and recruitment trends by studying litigation cases, employee relations issues, and training and development deficiencies in the Department; evaluates adverse impact resulting from the use of examination instruments or processes; and recommends changes to recruitment processes and practices to improve the outcome of the Department's recruitment efforts. Develops examination bulletins, tools and instruments for technical, administrative and program recruitment; and creates web-based questionnaires utilizing the countywide web-based recruitment system by applying job analysis and test validation findings to enhance recruitment efforts and increase recruitment and hiring efficiencies. Evaluates applications for sworn and non-sworn examinations based on established rating tools, andpromulgatescertification lists. Conducts interview orientation for panelist participating in structured interviews. Develops departmental policies, procedures, and directives as it relates to examinations and/or recruitment/hiring processes and practices; and reviews and recommends updates to policies and procedures to ensure updates correspond to any countywide updates/changes and/or union contractual agreements. Works directly with representatives of the Board of State and Community Corrections, various government agency representatives, the Department of Human Resources' Test and Development Unit, and other Test and Research vendors as it relates to the developmentof examinations,examination instruments and/or methods and test outcomes. Conducts departmental examination audits and prepares corrective action measures and reports; and recommends departmental training and/or changes to processes to comply with County and department policies and procedures and State and Federal laws. Desirable Qualifications: Strong Analytical Skills Strong verbal and written communication skills Strong Interpersonal Skills Experience in utilizing NeoGov to develop bulletins and review application Experience in conducting job analysis and exam plans and test development Requirements Permanent County of Los Angelesemployees that have passed their initial probationary period andcurrently hold the payroll title of Management Analyst. THIS IS NOT A BULLETIN FOR A CIVIL SERVICE EXAMINATION. Additional Information This vacancy is located at: Probation Department Headquarters 9150 E. Imperial Hwy. Downey, CA 90242 Closing Date/Time:
City of San Rafael, CA
San Rafael, California, United States
MANAGEMENT ANALYST Fixed-Term/Full-Time $7,783 per month Plus excellent benefits Deadline to apply: Apply by Monday, September 9, 2019 for first consideration THE POSITION: The City of San Rafael Fire Department is hiring for the position of Management Analyst - Fixed Term/Full-Time. Under administrative direction, this position assists with business functions and related administrative support for assigned fire department related services and programs; plans, analyzes, directs, reviews and evaluates department functions and administrative activities; manages multiple contracts for services; represents the Fire Department at meetings and performs related work as required. Fixed-Term appointments may be made for up to a three-year period. Continued appointment in this position is contingent upon funding and job performance. This is an "at will" position . The incumbent in this position will assist the Fire Chief and Command Staff by providing day-to-day administrative and non-safety support and will be responsible for assisting with budget development and management, financial administration and reporting, revenue allocation, purchasing, contract administration, data collection and visualization for internal and public audiences, and program and service evaluation. This position will provide coordinated support, consultation, and services to department operations and multiple contracts for services. DUTIES/RESPONSIBILITIES: Provides assistance with fiscal and general business activities of the department. Develops and implements departmental goals, objectives, policies, procedures and work standards, particularly in the areas of finance, administration, human resources, capital assets, facilities, and contract services. Directs the preparation and administration of department and contract budgets, financial administration and reporting, revenue allocation and recovery, and grant administration. Makes presentations regarding plans and programs at public meetings; acts as a liaison and represents the department in meetings with city councils, elected officials, other agencies, governments, special interest groups, and private entities; and develops community contacts. Reviews and evaluates the effectiveness of program and service delivery; implements improvement plans to ensure maximum efficiency within such resources. Plans, organizes, administers, coordinates, reviews and evaluates day-to-day activities of assigned programs, which may include those which support divisions of a technical nature. Confers with safety operations to identify department and community needs; and oversees customer service initiatives. Directs or conducts special projects and a variety of analytical and feasibility studies; leads teams and committees considering system-wide issues and plans. Performs other duties as assigned. QUALIFICATIONS: Knowledge of principles and practices of program development and management, including design, implementation and evaluation, and resource management. Knowledge of principles, practices, and procedures of administrative operations, including budget development and administration, basic labor relations concepts, auditing and reconciling financial documents, and accounting and automated financial record keeping. Knowledge of applicable federal, state and local laws, codes, regulations, and reporting requirements, including state and federal laws and regulations related to public agency construction and maintenance programs and confidentiality of patient records and personally identifiable information. Knowledge of grant management and compliance requirements for State and Federal grants. Knowledge of research methodology, policy development, report writing and basic statistical techniques. Ability to recognize consequences of proposed actions and implement recommendations. Ability to develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls. Ability to plan, assign, manage, review and evaluate work of staff. Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials, managers, and employees; employee representatives; other governmental agencies and community. Ability to effectively communicate, both orally and in writing; present findings, recommendations and policies to public officials. Ability to represent the department in meetings with a variety of groups and individuals. Ability to prepare clear and concise reports, policies, procedures, correspondence and other written materials. Ability to analyze, interpret, apply and explain policies and procedures. Ability to think critically about complex and multi-dimensional issues and develop sound conclusions and solutions. Ability to prioritize work, coordinate multiple projects and meet critical deadlines. LANGUAGE/MATHEMATICAL/REASONING SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.' Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. EDUCATION AND/OR EXPERIENCE/OTHER REQUIREMENTS: Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field AND Three (3) years of progressively responsible analytical, administrative or managerial experience. Municipal government experience is desirable but not necessary. Valid CA driver's license. SELECTION PROCESS: Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference chec k, which will include fingerprinting. APPLICATION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. To file an application on line go to www.calopps.org . Select "Member Agencies". Select "City of San Rafael". Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19905484 Reasonable Accommodation : The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Management Analyst - Fixed-Term Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary for this position is $7,783 per month and a competitive benefits program including: Retirement: Participation in PARS (Public Agency Retirement System). Employer contribution of 3.75% and employee contribution of 3.75% of their salary to the retirement plan. Health Insurance: Full flex cafeteria plan which can be applied to a health plan (Employee Only - $634.57; Employee + 1 - $1,269.13; Employee + Family - $1,649.88) Dental Insurance: Fully paid for employee and dependents. Vision Insurance: Fully paid for employee and dependents. Administrative Leave: Ten (10) days of administrative leave per year. Pro-rated based on hire date. Sick Leave: Twelve (12) days of paid sick leave per year. Pro-rated based on hire date. Vacation: Ten (10) days per year. Pro-rated based on hire date. Other Leave: Eleven (11) City holidays and two (2) floating holidays. Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
Aug 17, 2019
Full Time
MANAGEMENT ANALYST Fixed-Term/Full-Time $7,783 per month Plus excellent benefits Deadline to apply: Apply by Monday, September 9, 2019 for first consideration THE POSITION: The City of San Rafael Fire Department is hiring for the position of Management Analyst - Fixed Term/Full-Time. Under administrative direction, this position assists with business functions and related administrative support for assigned fire department related services and programs; plans, analyzes, directs, reviews and evaluates department functions and administrative activities; manages multiple contracts for services; represents the Fire Department at meetings and performs related work as required. Fixed-Term appointments may be made for up to a three-year period. Continued appointment in this position is contingent upon funding and job performance. This is an "at will" position . The incumbent in this position will assist the Fire Chief and Command Staff by providing day-to-day administrative and non-safety support and will be responsible for assisting with budget development and management, financial administration and reporting, revenue allocation, purchasing, contract administration, data collection and visualization for internal and public audiences, and program and service evaluation. This position will provide coordinated support, consultation, and services to department operations and multiple contracts for services. DUTIES/RESPONSIBILITIES: Provides assistance with fiscal and general business activities of the department. Develops and implements departmental goals, objectives, policies, procedures and work standards, particularly in the areas of finance, administration, human resources, capital assets, facilities, and contract services. Directs the preparation and administration of department and contract budgets, financial administration and reporting, revenue allocation and recovery, and grant administration. Makes presentations regarding plans and programs at public meetings; acts as a liaison and represents the department in meetings with city councils, elected officials, other agencies, governments, special interest groups, and private entities; and develops community contacts. Reviews and evaluates the effectiveness of program and service delivery; implements improvement plans to ensure maximum efficiency within such resources. Plans, organizes, administers, coordinates, reviews and evaluates day-to-day activities of assigned programs, which may include those which support divisions of a technical nature. Confers with safety operations to identify department and community needs; and oversees customer service initiatives. Directs or conducts special projects and a variety of analytical and feasibility studies; leads teams and committees considering system-wide issues and plans. Performs other duties as assigned. QUALIFICATIONS: Knowledge of principles and practices of program development and management, including design, implementation and evaluation, and resource management. Knowledge of principles, practices, and procedures of administrative operations, including budget development and administration, basic labor relations concepts, auditing and reconciling financial documents, and accounting and automated financial record keeping. Knowledge of applicable federal, state and local laws, codes, regulations, and reporting requirements, including state and federal laws and regulations related to public agency construction and maintenance programs and confidentiality of patient records and personally identifiable information. Knowledge of grant management and compliance requirements for State and Federal grants. Knowledge of research methodology, policy development, report writing and basic statistical techniques. Ability to recognize consequences of proposed actions and implement recommendations. Ability to develop, implement and interpret goals, objectives, policies, procedures, work standards and internal controls. Ability to plan, assign, manage, review and evaluate work of staff. Ability to establish and maintain effective working relationships with those contacted in the course of work, including City officials, managers, and employees; employee representatives; other governmental agencies and community. Ability to effectively communicate, both orally and in writing; present findings, recommendations and policies to public officials. Ability to represent the department in meetings with a variety of groups and individuals. Ability to prepare clear and concise reports, policies, procedures, correspondence and other written materials. Ability to analyze, interpret, apply and explain policies and procedures. Ability to think critically about complex and multi-dimensional issues and develop sound conclusions and solutions. Ability to prioritize work, coordinate multiple projects and meet critical deadlines. LANGUAGE/MATHEMATICAL/REASONING SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.' Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. EDUCATION AND/OR EXPERIENCE/OTHER REQUIREMENTS: Any combination of education and experience that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be: Graduation from an accredited four-year college or university with major course work in public administration, business administration or a related field AND Three (3) years of progressively responsible analytical, administrative or managerial experience. Municipal government experience is desirable but not necessary. Valid CA driver's license. SELECTION PROCESS: Qualified applicants will be interviewed by the hiring department and the most qualified applicants will be subject to a reference chec k, which will include fingerprinting. APPLICATION PROCESS: City of San Rafael application is required. Resumes do not substitute for the City application. To file an application on line go to www.calopps.org . Select "Member Agencies". Select "City of San Rafael". Follow this link to submit your application: https://www.calopps.org/san-rafael/job-19905484 Reasonable Accommodation : The City of San Rafael will make reasonable accommodations in the exam process to accommodate disabled applicants. If you have a disability for which you require an accommodation, please contact us at (415) 485-3474 before the test date. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Such accommodations must be requested by the applicant. Job PDF: Management Analyst - Fixed-Term Job Announcement.pdf Benefits The City of San Rafael offers an attractive compensation and benefits program. The salary for this position is $7,783 per month and a competitive benefits program including: Retirement: Participation in PARS (Public Agency Retirement System). Employer contribution of 3.75% and employee contribution of 3.75% of their salary to the retirement plan. Health Insurance: Full flex cafeteria plan which can be applied to a health plan (Employee Only - $634.57; Employee + 1 - $1,269.13; Employee + Family - $1,649.88) Dental Insurance: Fully paid for employee and dependents. Vision Insurance: Fully paid for employee and dependents. Administrative Leave: Ten (10) days of administrative leave per year. Pro-rated based on hire date. Sick Leave: Twelve (12) days of paid sick leave per year. Pro-rated based on hire date. Vacation: Ten (10) days per year. Pro-rated based on hire date. Other Leave: Eleven (11) City holidays and two (2) floating holidays. Recruitment Contact Contact phone: (415)485-3474 Contact email: rhonda.castellucci@cityofsanrafael.org Closing Date/Time: Until filled
Oklahoma State Department of Health
Latimer, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Latimer County Health Department. This is a classified position (PIN#34000392) in state government, located in Wilburton, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides support services to all local health department programs. It offers clerical support to the professional and technical staff in Muskogee County. Tasks include but are not limited to light typing, answering the telephone, scheduling appointments, filing and maintaining the client records, collection of fees, advises client of Medicaid eligibility and process applications. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/30/2019 11:59:00 PM
Aug 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Latimer County Health Department. This is a classified position (PIN#34000392) in state government, located in Wilburton, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position provides support services to all local health department programs. It offers clerical support to the professional and technical staff in Muskogee County. Tasks include but are not limited to light typing, answering the telephone, scheduling appointments, filing and maintaining the client records, collection of fees, advises client of Medicaid eligibility and process applications. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/30/2019 11:59:00 PM
Contra Costa County, CA
Martinez, California, United States
The Position Contra Costa County recognizes that our employees are what make us great! The Human Resources Department has 50 employees organized into three (3) primary service units that provide services to County Departments, employees, and the public. Human Resources team members work in collaboration with one another and the County Administrator's Office to provide central human resources services and oversight to 24 County departments. In order to provide the best human resources services to our partners and clients, we strive to recruit motivated, forward-thinking, results-driven people. This is an exciting time to join Contra Costa County! Over the past three years, we have been actively upgrading our two core HRIS;Peoplesoft and NeoGov, and implementing other technologies to streamline processes, produce actionable data, and improve outcomes.In addition, we are actively working to identify innovative and creative approaches to add value and provide high quality services to our County partners and the public. As a part of the Human Resources Department's leadership team, the Administrative Services Officer provides vital support to these initiatives. The successful Administrative Services Officer will be a skilled professional and proactive business partner who takes ownership for solutions and reinforces through their example the expectation of superior customer service. While this recruitment is to fill acurrent opening in Human Resources, theeligiblelist may also be used for other County departments.The eligible list established from this recruitment may remain in effect for six months. What you will typically be responsible for: Conducting studies and preparing reports on departmental operations including procedures, systems, work load space requirements and capital outlay projects; Directing departmental budget activities including the review and evaluation of budget requests, the collection of budget data, and the preparation of a final budget; Maintaining budgetary and fiscal controls for the department; Directing and coordinating facilities maintenance; Advising administrative and supervisory personnel on affirmative action, recruiting, classifications, employee relations, employee development, employee safety and employee evaluation matters; May supervise assigned analyst, program and clerical staff. A few reasons you might love this job: Your work will have a direct impact on not only the department, but also the County'sability to provide important public services. Each day is different and brings new opportunities and challenges. You will work with people who are passionate about their work, and focused on continuousimprovement and innovation. A few challenges you might face in this job: You will balance multiple assignments with competing deadlines. Your customers will include some people with difficult personalities and/or high expectations. To accomplish some of your responsibilities, you will have to navigate sometimes cumbersome processes to reach your goal. (Read the complete job description online here: https://www.governmentjobs.com/careers/contracosta/classspecs/4350?keywords=administrative%20services%20officer&pagetype= classSpecifications ) Competencies Required: Personal Effectiveness/Professional Integrity and Ethics - Displayinghonesty, adherence to principles, and personal accountability. Personal Effectiveness/Displaying Ownership and Accountability - Holding self and others accountable for measurable high-quality, timely, and cost-effective results. OrganizationalEffectiveness/Managing Organizational Complexity - Maneuvering through complex political situations and functions within the organization. Organizational Effectiveness/Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Interpersonal - Affecting or changing others' positions and opinions. Engaging others for input, contribution, and shared responsibility. Communication - Proactively obtaining and sharing information. Informational - Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. A cover letter is required and should be submitted with the application. The cover letter shouldsummarize what qualifies you for the position and why you are interested in the opportunity. Tentative Recruitment Schedule Online Assessment: Week of September 2, 2019 Structured Interviews: Week of September 9, 2019 Final Selection Interviews: Week of September 16, 2019 Target Start Date: Early October Minimum Qualifications License Required: Possession of a valid California motor vehicle operator's license. Out of State valid motor vehicle operator's license will be accepted during the application process. Education: Possession of a Baccalaureate degree from an accredited college or university with a major in business administration, public administration or a closely related field. Experience: Four (4) years of full-time (or the equivalent of full-time) experience in an administrative staff position performing administrative, budgetary or personnel analysis. Substitution for Academic Major: One (1) year of additional full-time (or the equivalent of full-time) experience in an administrative capacity performing administrative, budgetary or personnel analysis may be substituted for the required academic major. Substitution for Education and Experience: Successful completion of 30 graduate units in business or public administration or a closely related field from an accredited college or university may be substituted for either the required undergraduate academic major or for (6) six months of the required experience. Selection Process 1. Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A cover letter is required and should be submitted with the application. The cover letter shouldsummarize what qualifies you for the position and why you are interested in the opportunity. 2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. 3. Written Exam: Scheduled for the week of September 2, 2019. Candidates will be evaluated on necessary knowledge and skills that may include: the ability to collect and analyze data, and draw logical conclusions; the ability to interpret and apply rules and regulations; and the ability to use Microsoft software. (Weighted 25%) 4. Structured Interviews: Scheduled for the week of September 9, 2019. Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 75%) 5. Final Selection Interviews: Scheduled for the week of September 16,2019. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Aug 16, 2019
Full Time
The Position Contra Costa County recognizes that our employees are what make us great! The Human Resources Department has 50 employees organized into three (3) primary service units that provide services to County Departments, employees, and the public. Human Resources team members work in collaboration with one another and the County Administrator's Office to provide central human resources services and oversight to 24 County departments. In order to provide the best human resources services to our partners and clients, we strive to recruit motivated, forward-thinking, results-driven people. This is an exciting time to join Contra Costa County! Over the past three years, we have been actively upgrading our two core HRIS;Peoplesoft and NeoGov, and implementing other technologies to streamline processes, produce actionable data, and improve outcomes.In addition, we are actively working to identify innovative and creative approaches to add value and provide high quality services to our County partners and the public. As a part of the Human Resources Department's leadership team, the Administrative Services Officer provides vital support to these initiatives. The successful Administrative Services Officer will be a skilled professional and proactive business partner who takes ownership for solutions and reinforces through their example the expectation of superior customer service. While this recruitment is to fill acurrent opening in Human Resources, theeligiblelist may also be used for other County departments.The eligible list established from this recruitment may remain in effect for six months. What you will typically be responsible for: Conducting studies and preparing reports on departmental operations including procedures, systems, work load space requirements and capital outlay projects; Directing departmental budget activities including the review and evaluation of budget requests, the collection of budget data, and the preparation of a final budget; Maintaining budgetary and fiscal controls for the department; Directing and coordinating facilities maintenance; Advising administrative and supervisory personnel on affirmative action, recruiting, classifications, employee relations, employee development, employee safety and employee evaluation matters; May supervise assigned analyst, program and clerical staff. A few reasons you might love this job: Your work will have a direct impact on not only the department, but also the County'sability to provide important public services. Each day is different and brings new opportunities and challenges. You will work with people who are passionate about their work, and focused on continuousimprovement and innovation. A few challenges you might face in this job: You will balance multiple assignments with competing deadlines. Your customers will include some people with difficult personalities and/or high expectations. To accomplish some of your responsibilities, you will have to navigate sometimes cumbersome processes to reach your goal. (Read the complete job description online here: https://www.governmentjobs.com/careers/contracosta/classspecs/4350?keywords=administrative%20services%20officer&pagetype= classSpecifications ) Competencies Required: Personal Effectiveness/Professional Integrity and Ethics - Displayinghonesty, adherence to principles, and personal accountability. Personal Effectiveness/Displaying Ownership and Accountability - Holding self and others accountable for measurable high-quality, timely, and cost-effective results. OrganizationalEffectiveness/Managing Organizational Complexity - Maneuvering through complex political situations and functions within the organization. Organizational Effectiveness/Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Interpersonal - Affecting or changing others' positions and opinions. Engaging others for input, contribution, and shared responsibility. Communication - Proactively obtaining and sharing information. Informational - Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks. A cover letter is required and should be submitted with the application. The cover letter shouldsummarize what qualifies you for the position and why you are interested in the opportunity. Tentative Recruitment Schedule Online Assessment: Week of September 2, 2019 Structured Interviews: Week of September 9, 2019 Final Selection Interviews: Week of September 16, 2019 Target Start Date: Early October Minimum Qualifications License Required: Possession of a valid California motor vehicle operator's license. Out of State valid motor vehicle operator's license will be accepted during the application process. Education: Possession of a Baccalaureate degree from an accredited college or university with a major in business administration, public administration or a closely related field. Experience: Four (4) years of full-time (or the equivalent of full-time) experience in an administrative staff position performing administrative, budgetary or personnel analysis. Substitution for Academic Major: One (1) year of additional full-time (or the equivalent of full-time) experience in an administrative capacity performing administrative, budgetary or personnel analysis may be substituted for the required academic major. Substitution for Education and Experience: Successful completion of 30 graduate units in business or public administration or a closely related field from an accredited college or university may be substituted for either the required undergraduate academic major or for (6) six months of the required experience. Selection Process 1. Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A cover letter is required and should be submitted with the application. The cover letter shouldsummarize what qualifies you for the position and why you are interested in the opportunity. 2. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. 3. Written Exam: Scheduled for the week of September 2, 2019. Candidates will be evaluated on necessary knowledge and skills that may include: the ability to collect and analyze data, and draw logical conclusions; the ability to interpret and apply rules and regulations; and the ability to use Microsoft software. (Weighted 25%) 4. Structured Interviews: Scheduled for the week of September 9, 2019. Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 75%) 5. Final Selection Interviews: Scheduled for the week of September 16,2019. The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Office of Civil Rights Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $92,002.00 - $139,383.00 Annually (Pay Band 05 Non Represented) Posted Date August 15, 2019 Closing Date August 29, 2019 Reports To K. Tate Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment Under the general direction of the Principal Administrative Analyst, the incumbent will be responsible for the day to day activities including but not limited to the coordination, implementation, and monitoring of the District's Equal Employment Opportunity (EEO), Diversity & Inclusion, and Title VII programs. Incumbent is responsible for performing various EEO compliance duties including: monitor District's selection process, conduct both internal and external EEO investigations filed by applicants and employees, conduct EEO training for all staff, report and review employment data for Equal Employment Opportunity Program (EEOP), conduct public outreach meetings, analyze and monitor availability, utilization and placement goal data, develop statistical reports; develops annual EEO goal progress report for Executives and Managers; and supervisory/lead role to subordinate staff. The incumbent will provide knowledge of federal, state, and local Civil Rights laws, including Affirmative Action and Equal Employment Opportunity; work independently to analyze and interpret district policies and procedures, prepare complex statistical and analytical reports; establish cooperative working relationships with persons contacted in the course of performing assigned duties; use Microsoft Office Suite, Affirmative Action, data base, presentation software and spreadsheet software programs; use personnel and employment practices, EEO and Title VII investigative process knowledge and experience. Essential Job Functions 1. Participates in the more complex and difficult work of staff responsible for developing and implementing equal employment opportunity programs. 2. Analyzes and interprets District workforce utilization data such as applicant flow, and develops reports for required government reporting and internal monitoring process. 3. Coordinates with Human Resources staff to design and implement recruitment strategies to attract qualified candidates from targeted groups. 4. Monitors selection process, including reviewing job postings, advertisements and other recruitment materials and makes recommendations for improvements based on job related criteria in accordance with applicable laws and regulations. 5. Responds to regulatory agencies in response to employee and applicant complaints. Interprets District EEO policies to employees and applications, as required. 6. Develops and analyzes statistical reports of District work force information using applicable factors to develop affirmative action goals and time tables. 7. Interprets equal employment opportunity policies, procedures and regulations to District staff and the general public. 8. Develops and maintains employee discrimination complaint handling policies and procedures; develops and maintains internal and District forms related to complaint handling. 9. Conducts complaint investigations; interviews complainants, respondents and witnesses; communicates with management to resolve issues; provides counseling as needed. 10. Conducts and attends public outreach meetings. 11. Develops, updates and presents District-wide equal employment opportunity training programs such as Sexual Harassment, Assembly Bill (AB) 1825, AB 2053, New Hire Orientation training and related program areas. Minimum Qualifications Education: A Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
Aug 16, 2019
Full Time
Office of Civil Rights Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $92,002.00 - $139,383.00 Annually (Pay Band 05 Non Represented) Posted Date August 15, 2019 Closing Date August 29, 2019 Reports To K. Tate Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment Under the general direction of the Principal Administrative Analyst, the incumbent will be responsible for the day to day activities including but not limited to the coordination, implementation, and monitoring of the District's Equal Employment Opportunity (EEO), Diversity & Inclusion, and Title VII programs. Incumbent is responsible for performing various EEO compliance duties including: monitor District's selection process, conduct both internal and external EEO investigations filed by applicants and employees, conduct EEO training for all staff, report and review employment data for Equal Employment Opportunity Program (EEOP), conduct public outreach meetings, analyze and monitor availability, utilization and placement goal data, develop statistical reports; develops annual EEO goal progress report for Executives and Managers; and supervisory/lead role to subordinate staff. The incumbent will provide knowledge of federal, state, and local Civil Rights laws, including Affirmative Action and Equal Employment Opportunity; work independently to analyze and interpret district policies and procedures, prepare complex statistical and analytical reports; establish cooperative working relationships with persons contacted in the course of performing assigned duties; use Microsoft Office Suite, Affirmative Action, data base, presentation software and spreadsheet software programs; use personnel and employment practices, EEO and Title VII investigative process knowledge and experience. Essential Job Functions 1. Participates in the more complex and difficult work of staff responsible for developing and implementing equal employment opportunity programs. 2. Analyzes and interprets District workforce utilization data such as applicant flow, and develops reports for required government reporting and internal monitoring process. 3. Coordinates with Human Resources staff to design and implement recruitment strategies to attract qualified candidates from targeted groups. 4. Monitors selection process, including reviewing job postings, advertisements and other recruitment materials and makes recommendations for improvements based on job related criteria in accordance with applicable laws and regulations. 5. Responds to regulatory agencies in response to employee and applicant complaints. Interprets District EEO policies to employees and applications, as required. 6. Develops and analyzes statistical reports of District work force information using applicable factors to develop affirmative action goals and time tables. 7. Interprets equal employment opportunity policies, procedures and regulations to District staff and the general public. 8. Develops and maintains employee discrimination complaint handling policies and procedures; develops and maintains internal and District forms related to complaint handling. 9. Conducts complaint investigations; interviews complainants, respondents and witnesses; communicates with management to resolve issues; provides counseling as needed. 10. Conducts and attends public outreach meetings. 11. Develops, updates and presents District-wide equal employment opportunity training programs such as Sexual Harassment, Assembly Bill (AB) 1825, AB 2053, New Hire Orientation training and related program areas. Minimum Qualifications Education: A Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience: Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Selection Process Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations). Application Process Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Applications must be complete by the closing date and time listed on the job announcement. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 52232 Department: Economic Development Administrative Technician (Office of Business Diversity) The Economic Development Department is seeking a qualified individual to perform a high level of administrative support to the Office of Business Diversity (OBD) Division located at the Business Assistance Center, 1150 S. Freeway, Fort Worth, Texas 76104. The position requires a high energy, well-organized, professional with a proven level of experience and skill set capable of managing the daily flow of a high-paced office. Strong customer service, written and verbal communication, and documentation skills are essential. The qualified candidate will perform a variety of administrative support tasks, including staff support to the OBD Manager and Contract Compliance Specialists (CCS). The candidate will also provide customer service to all clients, maintain compliance database and contract files. The incumbent in this position will provide information on departmental policies and programs to the public and respond to public inquires in a professional manner. Additional duties will include: Data entry, filing documents and reports, and other duties as assigned. The ideal candidate will be detail-oriented, organized, and have knowledge of local government operations, services, policies and procedures and able to meet deadlines in a fast-paced environment. Experience in Microsoft Word, Excel and Access, Adobe (PDF), PeopleSoft and BuySpeed Online) are preferred. Preferred Experience: Small, Minority-owned, Women-owned, and Disadvantaged Business Enterprise (S/M/W/DBE) Programs Interaction with the Vendor Community B2GNow Certification System Experience Familiar with the S/M/W/DBE Certification Process Tradeshows and Vendor Fair Experience Monitoring Contracts for Compliance Job Requirements : Associate's Degree from an accredited college with major course work in Business, Business Administration, Finance, Public Administration, Office Administration or related field PLUS two (2) years of combined complex clerical and routine administrative experience. OR High School diploma PLUS four (4) years of combined complex clerical and routine administrative experience may be substituted for the minimum qualifications. The City of Fort Worth affords equal employment opportunity to all individuals regardless of race, color, national origin, gender, gender identity, religion, age, disability, veteran status, or sexual orientation. This policy is practiced in all personnel actions and conditions of employment, including but not limited to: recruitment, employment, training, promotion, transfer, demotion, termination, layoff, discipline, compensation, and benefits. Closing Date/Time: 8/30/19
Aug 16, 2019
Full Time
Requisition Number: 52232 Department: Economic Development Administrative Technician (Office of Business Diversity) The Economic Development Department is seeking a qualified individual to perform a high level of administrative support to the Office of Business Diversity (OBD) Division located at the Business Assistance Center, 1150 S. Freeway, Fort Worth, Texas 76104. The position requires a high energy, well-organized, professional with a proven level of experience and skill set capable of managing the daily flow of a high-paced office. Strong customer service, written and verbal communication, and documentation skills are essential. The qualified candidate will perform a variety of administrative support tasks, including staff support to the OBD Manager and Contract Compliance Specialists (CCS). The candidate will also provide customer service to all clients, maintain compliance database and contract files. The incumbent in this position will provide information on departmental policies and programs to the public and respond to public inquires in a professional manner. Additional duties will include: Data entry, filing documents and reports, and other duties as assigned. The ideal candidate will be detail-oriented, organized, and have knowledge of local government operations, services, policies and procedures and able to meet deadlines in a fast-paced environment. Experience in Microsoft Word, Excel and Access, Adobe (PDF), PeopleSoft and BuySpeed Online) are preferred. Preferred Experience: Small, Minority-owned, Women-owned, and Disadvantaged Business Enterprise (S/M/W/DBE) Programs Interaction with the Vendor Community B2GNow Certification System Experience Familiar with the S/M/W/DBE Certification Process Tradeshows and Vendor Fair Experience Monitoring Contracts for Compliance Job Requirements : Associate's Degree from an accredited college with major course work in Business, Business Administration, Finance, Public Administration, Office Administration or related field PLUS two (2) years of combined complex clerical and routine administrative experience. OR High School diploma PLUS four (4) years of combined complex clerical and routine administrative experience may be substituted for the minimum qualifications. The City of Fort Worth affords equal employment opportunity to all individuals regardless of race, color, national origin, gender, gender identity, religion, age, disability, veteran status, or sexual orientation. This policy is practiced in all personnel actions and conditions of employment, including but not limited to: recruitment, employment, training, promotion, transfer, demotion, termination, layoff, discipline, compensation, and benefits. Closing Date/Time: 8/30/19
Solano County, CA
Fairfield, California, United States
Introduction The Position To view the job descriptions for this position, please visit: Management Analyst (Principal): https://www.jobaps.com/Solano/specs/classspecdisplay.asp?ClassNumber=107330&R1=&R3 = BENEFITS To view the benefits for a regular senior management position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16490 Selection Process 9/9/19 - deadline for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal Requirements A Bachelor's Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Management Analyst (Principal)) and the recruitment number (19-107330-01). If submitting documents by email include the recruitment title and recruitment number in the subject field. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1. Describe your technical experience forecasting/modeling local government expenditures and revenues. Please list the various software applications that you have used to forecast/model budget figures. 2. Describe your public sector experience in the preparation and analysis of expenditure patterns, projection of future revenues and expenditures, the implementation of corrective action plans, and monitoring of a budget. Include the organization size, (and assigned departments if applicable), budget amount, the role you played, and level of responsibility. 3. In your current or previous public sector experience, describe your role and responsibilities in analyzing the budget implications of state and federal budget proposals and their impact and implementation to the agency or your assigned departments. 4. In your current or previous public sector experience, describe your role in land use planning, economic development, or redevelopment in California. 5. In your current or previous public sector experience, describe your role with budget and board staff reports and presentations relating to health and social services and/or public safety programs. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Aug 16, 2019
Full Time
Introduction The Position To view the job descriptions for this position, please visit: Management Analyst (Principal): https://www.jobaps.com/Solano/specs/classspecdisplay.asp?ClassNumber=107330&R1=&R3 = BENEFITS To view the benefits for a regular senior management position, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16490 Selection Process 9/9/19 - deadline for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal Requirements A Bachelor's Degree is required for this position. All candidates must submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying the date and degree conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date will be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . When submitting documents in-person, by mail or by fax, include the recruitment title (Management Analyst (Principal)) and the recruitment number (19-107330-01). If submitting documents by email include the recruitment title and recruitment number in the subject field. Supplemental Questionnaire This Supplemental Questionnaire will be used to determine applicants' qualifications for this position and assess an applicant's ability to advance in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely. Omitted information will not be considered or assumed. Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank. Please note that the experience in your answers must be reflected in your employment history. 1. Describe your technical experience forecasting/modeling local government expenditures and revenues. Please list the various software applications that you have used to forecast/model budget figures. 2. Describe your public sector experience in the preparation and analysis of expenditure patterns, projection of future revenues and expenditures, the implementation of corrective action plans, and monitoring of a budget. Include the organization size, (and assigned departments if applicable), budget amount, the role you played, and level of responsibility. 3. In your current or previous public sector experience, describe your role and responsibilities in analyzing the budget implications of state and federal budget proposals and their impact and implementation to the agency or your assigned departments. 4. In your current or previous public sector experience, describe your role in land use planning, economic development, or redevelopment in California. 5. In your current or previous public sector experience, describe your role with budget and board staff reports and presentations relating to health and social services and/or public safety programs. Americans With Disabilities Act It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job. APPLICANTS WITH DISABILITIES: Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need an accommodation during any phase of the recruitment/testing/examination process (as detailed in the "Selection Process"), must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?BlobID=23215 . This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request. Solano County Click here to take a video tour of Solano County OUR COMMUNITY Solano County is the ideal place to live, learn, work and play... The America's Promise Alliance has named Solano County as one of the 100 Best Communities for Young People for six straight years - the only California community with that distinction. • Live - Solano County as well as cities within the County have ranked in the top 15 hottest markets across the country and within the Bay Area due to prime location and affordability. • Learn - Higher education abounds! Within the County, education choices include: Solano Community College, CSU Maritime Academy, Brandman University, and Touro University. Bordering our County is the renowned University of California Davis. • Work - The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. Blessed with a thriving agricultural economy, the county is also home to biotechnology and other growth industries. • Play - Situated midway between San Francisco and Sacramento-the State capitol, Solano County is home to rolling hillsides, waterfronts and fertile farmland. County residents can enjoy day trips to the San Francisco Bay area, Lake Tahoe region and the Napa and Sonoma Valleys. County Population (2018): 439,793 The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Closing Date/Time: Open Until Filled
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Under the general direction of the Administrative Officers (ASOs), this Management Analyst 3 (MA 3) position will serve as the process improvement lead and coordinator of complex business needs for the Administrative Services Division of the Nevada Department of Transportation (NDOT), which includes the following Sections: Agreement Services, Contract Services, Buildings and Grounds, Record Management, and Over-Dimensional Vehicle Permits. The incumbent will also serve as the liaison between NDOT Divisions and the Information Technology Division to lead the development and implementation of software solutions, systems, business processes and procedures department-wide. The incumbent will ensure best practices are replicated throughout NDOT. The MA 3 will also assist the ASOs in the analysis and preparation of budget and legislative data and reports, as well as, lead a unit responsible for ensuring consistency in negotiations within NDOT's many divisions and broad range of agreement types. Incumbent functions as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action. The incumbent will ensure: personnel issues are addressed in a timely manner and staff coverage is maintained; employee evaluations are completed; and disciplinary actions are initiated, if needed. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
Aug 15, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Under the general direction of the Administrative Officers (ASOs), this Management Analyst 3 (MA 3) position will serve as the process improvement lead and coordinator of complex business needs for the Administrative Services Division of the Nevada Department of Transportation (NDOT), which includes the following Sections: Agreement Services, Contract Services, Buildings and Grounds, Record Management, and Over-Dimensional Vehicle Permits. The incumbent will also serve as the liaison between NDOT Divisions and the Information Technology Division to lead the development and implementation of software solutions, systems, business processes and procedures department-wide. The incumbent will ensure best practices are replicated throughout NDOT. The MA 3 will also assist the ASOs in the analysis and preparation of budget and legislative data and reports, as well as, lead a unit responsible for ensuring consistency in negotiations within NDOT's many divisions and broad range of agreement types. Incumbent functions as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action. The incumbent will ensure: personnel issues are addressed in a timely manner and staff coverage is maintained; employee evaluations are completed; and disciplinary actions are initiated, if needed. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. This recruitment is for an Administrative Services Officer 4, serving as the Medical Administrator overseeing the administration of the Medical Division for the Nevada Department of Corrections. This position requires external and internal contact providing effective information about the operations and budget and developing constructive relationships with providers and government officials. Specific duties include researching and compiling information regarding inmate health statistics, medical services, and other metrics that represent the productivity of the Medical Division. This position will oversee proposed purchases, expenses, and contracts; develop revenue/expenditure forecasts by analyzing historical fiscal data and trends; and prepare and present justifications for budget proposals and operations to NDOC management, the Executive Budget Office, the Board of Examiners, legislative staff, and the Legislature. The Medical Administrator will also work with representatives of other federal, state, local, and regulatory agencies, vendors, contractors, providers, advocacy groups, community partners, and others in the community to coordinate activities on initiatives. This position must promote the needs of the Medical Division and provide effective information and strategic administrative guidance to the NDOC Medical Director to help manage NDOC's resources for cost effective medical services. As the Medical Administrator, this position reports to the Deputy Director of Support Services. Specific knowledge of health care administration, health care financing, health care delivery, medical terminology, and provider relations is preferred but not required. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
Aug 15, 2019
Full Time
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. This recruitment is for an Administrative Services Officer 4, serving as the Medical Administrator overseeing the administration of the Medical Division for the Nevada Department of Corrections. This position requires external and internal contact providing effective information about the operations and budget and developing constructive relationships with providers and government officials. Specific duties include researching and compiling information regarding inmate health statistics, medical services, and other metrics that represent the productivity of the Medical Division. This position will oversee proposed purchases, expenses, and contracts; develop revenue/expenditure forecasts by analyzing historical fiscal data and trends; and prepare and present justifications for budget proposals and operations to NDOC management, the Executive Budget Office, the Board of Examiners, legislative staff, and the Legislature. The Medical Administrator will also work with representatives of other federal, state, local, and regulatory agencies, vendors, contractors, providers, advocacy groups, community partners, and others in the community to coordinate activities on initiatives. This position must promote the needs of the Medical Division and provide effective information and strategic administrative guidance to the NDOC Medical Director to help manage NDOC's resources for cost effective medical services. As the Medical Administrator, this position reports to the Deputy Director of Support Services. Specific knowledge of health care administration, health care financing, health care delivery, medical terminology, and provider relations is preferred but not required. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 08/29/2019
LOS ANGELES COUNTY
Los Angeles, California, United States
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH8972-5 VACANCY INFORMATION Substance Abuse Prevention and Control Clinical Services and Analytics Branch Health Outcomes and Data Analytics Unit The Department of Public Health, Substance Abuse Prevention and Control (SAPC) program is seeking a highly qualified individual for the position of Research Analyst II, B.S. in the Health Outcomes and Data Analytics Unit.This unit is responsible for analyzing/managing SUD treatment data (e.g., service utilization, claims, assessment); surveillance data (e.g., ED, hospitalization, mortality); preventative data (e.g., community needs assessment, prevention data system); various program evaluation and assessments; preparing data reports; processing of data requests; and other data analytic assignments for SAPC. Essential Job Functions Experience conducting literature searches using multiple methods including online journal databases and other internet sources. Experience as a lead or co-author on at least one peer-reviewed publication. Assist in the planning, establishment, and management of SAPC's SUD treatment, surveillance and prevention data system. Conduct thorough literature search and present summaries to the team to allow for a better understanding of the context of the issues at interest. Assist in preparation of reports, data briefs, and other written material resources to communicate to the community and stakeholders. Assist in data mining to identify possible solutions for problems related to SUD treatment and prevention service effectiveness (e.g., disparities, utilization forecasting). Assist in conducting research studies and descriptive and inferential analysis of small and large datasets using SAS and/or R. Assist in responding to data requests from other SAPC units. Requirements Must be a permanent County of Los Angeles employee who currently holds the payroll title of Research Analyst II, B.S . DESIRABLE QUALIFICATIONS: Experience using Statistical Analytic System (SAS) to import data in various formats including tab- or comma delimited, and/or analysis of large datasets using Base SAS. Experience using Microsoft Excel to enter and summarize data. Experience using Geographic Information Systems (GIS) software to create thematic maps and conduct spatial analysis. All interested employees who currently hold the payroll title of Research Analyst II, B.S. are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, and a copy of their Time History Report (All Earnings) for the last 24 months.Any additional information a candidate wishes to have taken into consideration, will be accepted. All materials submitted will be evaluated. Only the most qualified candidates will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Jamenie Lazaro Substance Abuse Prevention and Control Clinical Services and Analytics Branch Health Outcomes and Data Analytics Unit 1000 S. Fremont Ave. A9 East, 3rd Floor Alhambra, CA 91803 Phone: (626) 299-3514 Email: jalazaro@ph.lacounty.gov This is not an official examination bulletin ***DO NOT APPLY ONLINE*** Closing Date/Time:
Aug 15, 2019
Full Time
DEPARTMENT OF PUBLIC HEALTH TRANSFER OPPORTUNITY ANNOUNCEMENT TRPH8972-5 VACANCY INFORMATION Substance Abuse Prevention and Control Clinical Services and Analytics Branch Health Outcomes and Data Analytics Unit The Department of Public Health, Substance Abuse Prevention and Control (SAPC) program is seeking a highly qualified individual for the position of Research Analyst II, B.S. in the Health Outcomes and Data Analytics Unit.This unit is responsible for analyzing/managing SUD treatment data (e.g., service utilization, claims, assessment); surveillance data (e.g., ED, hospitalization, mortality); preventative data (e.g., community needs assessment, prevention data system); various program evaluation and assessments; preparing data reports; processing of data requests; and other data analytic assignments for SAPC. Essential Job Functions Experience conducting literature searches using multiple methods including online journal databases and other internet sources. Experience as a lead or co-author on at least one peer-reviewed publication. Assist in the planning, establishment, and management of SAPC's SUD treatment, surveillance and prevention data system. Conduct thorough literature search and present summaries to the team to allow for a better understanding of the context of the issues at interest. Assist in preparation of reports, data briefs, and other written material resources to communicate to the community and stakeholders. Assist in data mining to identify possible solutions for problems related to SUD treatment and prevention service effectiveness (e.g., disparities, utilization forecasting). Assist in conducting research studies and descriptive and inferential analysis of small and large datasets using SAS and/or R. Assist in responding to data requests from other SAPC units. Requirements Must be a permanent County of Los Angeles employee who currently holds the payroll title of Research Analyst II, B.S . DESIRABLE QUALIFICATIONS: Experience using Statistical Analytic System (SAS) to import data in various formats including tab- or comma delimited, and/or analysis of large datasets using Base SAS. Experience using Microsoft Excel to enter and summarize data. Experience using Geographic Information Systems (GIS) software to create thematic maps and conduct spatial analysis. All interested employees who currently hold the payroll title of Research Analyst II, B.S. are invited to submit a cover letter, their resume, copies of their last two (2) performance evaluations, and a copy of their Time History Report (All Earnings) for the last 24 months.Any additional information a candidate wishes to have taken into consideration, will be accepted. All materials submitted will be evaluated. Only the most qualified candidates will be contacted for an interview. Interested candidates should submit documents via US mail or email to: Jamenie Lazaro Substance Abuse Prevention and Control Clinical Services and Analytics Branch Health Outcomes and Data Analytics Unit 1000 S. Fremont Ave. A9 East, 3rd Floor Alhambra, CA 91803 Phone: (626) 299-3514 Email: jalazaro@ph.lacounty.gov This is not an official examination bulletin ***DO NOT APPLY ONLINE*** Closing Date/Time:
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34001034) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position provides Administrative Support for Health Facility Systems (HFS) and Reception Services for Protective Health Services (PHS). Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/29/2019 11:59:00 PM
Aug 15, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Health Resources Development Service within the Oklahoma Department of Health. This is a classified position (PIN#34001034) in state government, located in Oklahoma City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : Position provides Administrative Support for Health Facility Systems (HFS) and Reception Services for Protective Health Services (PHS). Physical Demands and Work Environment This position is set in an office environment. While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 8/29/2019 11:59:00 PM
Coordinates inter-neighborhood learning opportunities.
Facilitates a grantmaking process directing resources to neighborhood priorities identified in the Neighborhood Improvement Plans, including identifying potential grantmaking opportunities and strategies and preparing recommendations.
Conducts basic research on grant applicants, nonprofit issues or other matters pertinent to specific neighborhood priorities.
Coordinates meetings, convenings and other events, which includes coordinating attendee schedules, invitations, and meeting preparation, set-up, attendance, notetaking and clean-up.
Acts as liaison for Neighborhood Advisory Councils and GMF.
Identifies and establishes learning programs of interest to residents and nonprofits.
Retrieves and compiles files (historical and data-based) of neighborhood projects for proposal review, presentations and writing for newsletter.
Prepares and proofreads written material for advisory boards and other convenings.
Maintains current calendars related to Sherman Park Advisory Committee and neighborhood happenings.
Contacts applicants, funders and other stakeholders as warranted.
Performs recordkeeping, contact management, photocopying, faxing and other administrative tasks as required to successfully support the Advisory Committee’s activities.
Maintains regular, proactive and responsive correspondence with residents, nonprofit organizations and other stakeholders.
Aug 15, 2019
Full Time
Coordinates inter-neighborhood learning opportunities.
Facilitates a grantmaking process directing resources to neighborhood priorities identified in the Neighborhood Improvement Plans, including identifying potential grantmaking opportunities and strategies and preparing recommendations.
Conducts basic research on grant applicants, nonprofit issues or other matters pertinent to specific neighborhood priorities.
Coordinates meetings, convenings and other events, which includes coordinating attendee schedules, invitations, and meeting preparation, set-up, attendance, notetaking and clean-up.
Acts as liaison for Neighborhood Advisory Councils and GMF.
Identifies and establishes learning programs of interest to residents and nonprofits.
Retrieves and compiles files (historical and data-based) of neighborhood projects for proposal review, presentations and writing for newsletter.
Prepares and proofreads written material for advisory boards and other convenings.
Maintains current calendars related to Sherman Park Advisory Committee and neighborhood happenings.
Contacts applicants, funders and other stakeholders as warranted.
Performs recordkeeping, contact management, photocopying, faxing and other administrative tasks as required to successfully support the Advisory Committee’s activities.
Maintains regular, proactive and responsive correspondence with residents, nonprofit organizations and other stakeholders.
LOS ANGELES COUNTY
Los Angeles, California, United States
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB #TRPB1848-05 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department's Administrative Services Bureau, Human Resources Divisionis seeking a well-qualified individual to fill the position of Management Analyst in theOperations Unit. Permanent County of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title of Management Analyst are invited to submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variance only) for the last two (2) years to: Leonila-Niue Malufau Key Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: (562) 940-2720 Please email documents to: Leonila-Niue.Key@probation.lacounty.gov with the subject line "Management Analyst- Operations" All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes a review of their official personnel folder and reference checks. Essential Job Functions Receive and process transactions initiated via a PAR to fill position for new hires, transfers, promotions, change of classification, pay location changes, etc. Draft change of status forms and input information for new hires, transfers, promotions, demotions, bonuses, special pay, name change, and calculate and process retroactive transactions into e-HR and ensure that all internal tracking systems are updated Analyze and ensure bid lists and certification lists are properly cleared per civil service rules and applicable MOUs Review, research and reference various human resources reference guides including the Los Angeles County Code Civil Services Rules, Memorandum of Understandings, Interpretive Manual, e-HR Desk Procedures and all other related processing resources Liaison with Special Assistants and Directors concerning Human Resources matters and interpreting Civil Service Rules and MOUs and providing recommendations regarding personnel matters Prepare management reports which may include graphs, pivot tables, and other Excel functions, reflecting hiring, transfers, vacancy statistics, salary history etc. by utilizing information from Countywide systems such as e-HR, CWTAPPS Reports, as well as other internal systems Attend e-HR Liaison meetings as needed Consult with the e-HR Project Team regarding historic data as well as other e-HR issues related to processing Requirements DESIRABLE QUALIFICATIONS: Strong analytical, organizational, interpersonal skills, experience processing change of status in e-HR and ePAR and in preparing written reports Excellent written and verbal communication skills Strong understanding of, proficiency and experience in MS Office Demonstrated ability to work independently with minimal supervision, and abilities in analyzing, organizing and prioritizing multiple assignments in a fast-paced environment Excellent customer service skills and the ability to effectively interface with all levels of customers in a professional demeanor Demonstrated knowledge of Civil Service Rules, DHR Policies, Procedures and Guidelines, and principals and practices of personnel administration Permanent County of Los Angeles employees thathave passed their initial probationary period and are currently holding the payroll title of Management Analyst. Additional Information This vacancy is located at: Probation Headquarters 9150 E. Imperial Hwy. Downey, CA 90242 Closing Date/Time:
Aug 15, 2019
Full Time
COUNTY OF LOS ANGELES PROBATION DEPARTMENT TRANSFER OPPORTUNITY JOB #TRPB1848-05 TYPE OF RECRUITMENT LATERAL TRANSFER (NON-COUNTY EMPLOYEES ARE NOT ELIGIBLE TO APPLY) The Probation Department's Administrative Services Bureau, Human Resources Divisionis seeking a well-qualified individual to fill the position of Management Analyst in theOperations Unit. Permanent County of Los Angeles employees who have passed their initial probationary period and are currently holding the payroll title of Management Analyst are invited to submit their resume, copies of their last two (2) performance evaluations, and time history report (prime variance only) for the last two (2) years to: Leonila-Niue Malufau Key Human Resources Division Examination and Recruitment Unit 9150 East Imperial Highway Downey, CA 90242 Phone: (562) 940-2720 Please email documents to: Leonila-Niue.Key@probation.lacounty.gov with the subject line "Management Analyst- Operations" All submitted documents will be evaluated and only the most qualified candidates will be scheduled for an interview. Successful candidates must complete a background check which includes a review of their official personnel folder and reference checks. Essential Job Functions Receive and process transactions initiated via a PAR to fill position for new hires, transfers, promotions, change of classification, pay location changes, etc. Draft change of status forms and input information for new hires, transfers, promotions, demotions, bonuses, special pay, name change, and calculate and process retroactive transactions into e-HR and ensure that all internal tracking systems are updated Analyze and ensure bid lists and certification lists are properly cleared per civil service rules and applicable MOUs Review, research and reference various human resources reference guides including the Los Angeles County Code Civil Services Rules, Memorandum of Understandings, Interpretive Manual, e-HR Desk Procedures and all other related processing resources Liaison with Special Assistants and Directors concerning Human Resources matters and interpreting Civil Service Rules and MOUs and providing recommendations regarding personnel matters Prepare management reports which may include graphs, pivot tables, and other Excel functions, reflecting hiring, transfers, vacancy statistics, salary history etc. by utilizing information from Countywide systems such as e-HR, CWTAPPS Reports, as well as other internal systems Attend e-HR Liaison meetings as needed Consult with the e-HR Project Team regarding historic data as well as other e-HR issues related to processing Requirements DESIRABLE QUALIFICATIONS: Strong analytical, organizational, interpersonal skills, experience processing change of status in e-HR and ePAR and in preparing written reports Excellent written and verbal communication skills Strong understanding of, proficiency and experience in MS Office Demonstrated ability to work independently with minimal supervision, and abilities in analyzing, organizing and prioritizing multiple assignments in a fast-paced environment Excellent customer service skills and the ability to effectively interface with all levels of customers in a professional demeanor Demonstrated knowledge of Civil Service Rules, DHR Policies, Procedures and Guidelines, and principals and practices of personnel administration Permanent County of Los Angeles employees thathave passed their initial probationary period and are currently holding the payroll title of Management Analyst. Additional Information This vacancy is located at: Probation Headquarters 9150 E. Imperial Hwy. Downey, CA 90242 Closing Date/Time:
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, CA, United States
Description Classification: Represented by SHRA Employee Association Assist in the coordination and administration of CDBG Program within the City or County Areas Examination Only the most qualified applicants will be invited to an Oral Exam. As part of the Oral Exam, candidates may be required to respond to some written questions. Salary Range: The opening in Community Development is for a Range I or Range II. Range I: $53,609-$68,420 Range 2: $62,059-$79,204 Supplemental Questions Please thoroughly complete the supplemental questions when submitting your application. Applicants who answer "see resume" on the supplemental questions may be disqualified. Essential Areas of Responsibility Planning and Implementation • Analyze and Develop census data and demographic information to determine CDBG project area eligibility • Develop, Organize service provider files, service contracts, amendments, memorandum of understanding • Organize field visits to monitor city and county CDBG sub-recipients/grantees for compliance • Develop, analyze financial data for CDBG budget, department reports • Evaluate, analyze, coordinate and implement required documentation for CDBG monitoring requirements • Develop, coordinate required yearly status reports to HUD, (City/County Action Plan, Federal CDBG evaluation and reporting reports, housing impediments) • Develop, analyze, implement 3 and 5 year goals and objectives for city and county CDBG • Assist, coordinate with staff teams in community development, development services, housing services, administration, loan management, finance, legal concerning policy/program/project issues CDBG Program Support • Process sub-recipient payments, billing statements, public hearing notices • Coordinate meetings with program staff on technical program issues • Develop timelines/gantt charts for project development • Develop newsletters, staff reports, letters, memos, special project assignments upon request • Analyze, track, CDBG eligibility requirements according to current federal guidelines Other Program Support • Research, evaluate and implement internal and external communications to Agency staff members • Strong computer skills in Microsoft Word, Excel, Access, Project, HUD mandated software, Outlook, Internet • Attend City/County/Agency meetings upon request • Coordinate grand openings, meetings, workshops, presentations Education & Experience Bachelors degree plus 3 years experience or 7 years experience Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. Closing Date/Time: 9/6/2019 5:00 PM Pacific
Aug 14, 2019
Full Time
Description Classification: Represented by SHRA Employee Association Assist in the coordination and administration of CDBG Program within the City or County Areas Examination Only the most qualified applicants will be invited to an Oral Exam. As part of the Oral Exam, candidates may be required to respond to some written questions. Salary Range: The opening in Community Development is for a Range I or Range II. Range I: $53,609-$68,420 Range 2: $62,059-$79,204 Supplemental Questions Please thoroughly complete the supplemental questions when submitting your application. Applicants who answer "see resume" on the supplemental questions may be disqualified. Essential Areas of Responsibility Planning and Implementation • Analyze and Develop census data and demographic information to determine CDBG project area eligibility • Develop, Organize service provider files, service contracts, amendments, memorandum of understanding • Organize field visits to monitor city and county CDBG sub-recipients/grantees for compliance • Develop, analyze financial data for CDBG budget, department reports • Evaluate, analyze, coordinate and implement required documentation for CDBG monitoring requirements • Develop, coordinate required yearly status reports to HUD, (City/County Action Plan, Federal CDBG evaluation and reporting reports, housing impediments) • Develop, analyze, implement 3 and 5 year goals and objectives for city and county CDBG • Assist, coordinate with staff teams in community development, development services, housing services, administration, loan management, finance, legal concerning policy/program/project issues CDBG Program Support • Process sub-recipient payments, billing statements, public hearing notices • Coordinate meetings with program staff on technical program issues • Develop timelines/gantt charts for project development • Develop newsletters, staff reports, letters, memos, special project assignments upon request • Analyze, track, CDBG eligibility requirements according to current federal guidelines Other Program Support • Research, evaluate and implement internal and external communications to Agency staff members • Strong computer skills in Microsoft Word, Excel, Access, Project, HUD mandated software, Outlook, Internet • Attend City/County/Agency meetings upon request • Coordinate grand openings, meetings, workshops, presentations Education & Experience Bachelors degree plus 3 years experience or 7 years experience Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. Closing Date/Time: 9/6/2019 5:00 PM Pacific
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, CA, United States
Description Classification: Represented by SHRA Employee Association To finance, assist in the development of, and establish programs and policies that provide affordable housing and neighborhood revitalization Candidates who most closely match the education and experience requirements may be invited to the Oral Exam for this classification. Candidates must successfully pass the oral exam in order to be placed on the eligible list for this classification. Candidates may be required to bring a copy of a cash flow statement that they have completed and present it to the panel as part of the examination. This announcement is for a Housing Finance Analyst I or II. Salary Range for HFA I - $59,104-$75,433 Salary Range for HFA II - $68,420-87,323 Essential Areas of Responsibility Through a variety of funding sources, the Development Department finances affordable housing developers to preserve and develop multifamily affordable housing in the City and County of Sacramento. In addition, the department works collaboratively with the City and County on the development and implementation of housing policy, including the City's and County's inclusionary housing programs and initiatives. This position will assume the duties outlined in the Job Description and will have responsibility for the housing finance data systems, internal and external reporting, GIS mapping, and assisting with housing policy research. Education & Experience Housing Finance Analyst I: Education: Bachelor's Degree in Public Administration, Community Development, Urban Planning, Social Services, Business, Banking or related field AND Experience: Minimum of one year experience in commercial real estate development, affordable housing, community planning, finance, or project delivery work in community development, redevelopment or similar organization. Housing Finance Analyst II: Education: Bachelor's Degree in Public Administration, Community Development, Urban Planning, Social Services, Business, Banking or related field AND Experience: Minimum of three years experience in commercial real estate development, affordable housing, community planning, finance, or project delivery work in community development, redevelopment or similar organization Job Duties & Responsibilities Program Development • Develop housing finance programs that provide multifamily affordable housing and/or revitalize older deteriorated neighborhoods • Seek funding from private and public entities to further leverage use of Agency funds and development objectives • Undertake market studies and gather other relevant information on effective housing programs and financing Project Implementation and Management • Lead or participate in project teams for major housing developments or programs • Manage contracting and performance of development-related entities (engineers, architects etc. ) for major projects • Review applications for loan and grant financing and bond issuances leading to funding recommendations • Complete financial analysis and risk assessments consistent with Agency underwriting policies and program guidelines • Prepare proposals for developer selection and other required consultants, including bond counsel and bond underwriters • Prepare reports and recommendations for governing board approval • Prepare and review Agency loan and bond documents • Coordinate intra-Agency communication with construction management and development staff to secure efficient project reviews • Review complex legal documents related to Agency lending or guarantees • Evaluate housing developments requesting financing under state or federal programs • Organize, attend and coordinate meetings with developers, lenders and other related parties to communicate Agency programs and policies Policy and Strategy Development • Develop and articulate housing finance and development policies at local, state and federal levels • Communicate Agency's positions at local, state and federal hearings • Assist development staff in planning neighborhood strategies by providing technical expertise and project information • Establish priority activities for Agency involvement and incorporation in Agency strategic plan • Organize, attend and coordinate meetings with government officials to plan common strategies and policies for affordable housing finance and development Closing Date/Time: 9/6/2019 5:00 PM Pacific
Aug 14, 2019
Full Time
Description Classification: Represented by SHRA Employee Association To finance, assist in the development of, and establish programs and policies that provide affordable housing and neighborhood revitalization Candidates who most closely match the education and experience requirements may be invited to the Oral Exam for this classification. Candidates must successfully pass the oral exam in order to be placed on the eligible list for this classification. Candidates may be required to bring a copy of a cash flow statement that they have completed and present it to the panel as part of the examination. This announcement is for a Housing Finance Analyst I or II. Salary Range for HFA I - $59,104-$75,433 Salary Range for HFA II - $68,420-87,323 Essential Areas of Responsibility Through a variety of funding sources, the Development Department finances affordable housing developers to preserve and develop multifamily affordable housing in the City and County of Sacramento. In addition, the department works collaboratively with the City and County on the development and implementation of housing policy, including the City's and County's inclusionary housing programs and initiatives. This position will assume the duties outlined in the Job Description and will have responsibility for the housing finance data systems, internal and external reporting, GIS mapping, and assisting with housing policy research. Education & Experience Housing Finance Analyst I: Education: Bachelor's Degree in Public Administration, Community Development, Urban Planning, Social Services, Business, Banking or related field AND Experience: Minimum of one year experience in commercial real estate development, affordable housing, community planning, finance, or project delivery work in community development, redevelopment or similar organization. Housing Finance Analyst II: Education: Bachelor's Degree in Public Administration, Community Development, Urban Planning, Social Services, Business, Banking or related field AND Experience: Minimum of three years experience in commercial real estate development, affordable housing, community planning, finance, or project delivery work in community development, redevelopment or similar organization Job Duties & Responsibilities Program Development • Develop housing finance programs that provide multifamily affordable housing and/or revitalize older deteriorated neighborhoods • Seek funding from private and public entities to further leverage use of Agency funds and development objectives • Undertake market studies and gather other relevant information on effective housing programs and financing Project Implementation and Management • Lead or participate in project teams for major housing developments or programs • Manage contracting and performance of development-related entities (engineers, architects etc. ) for major projects • Review applications for loan and grant financing and bond issuances leading to funding recommendations • Complete financial analysis and risk assessments consistent with Agency underwriting policies and program guidelines • Prepare proposals for developer selection and other required consultants, including bond counsel and bond underwriters • Prepare reports and recommendations for governing board approval • Prepare and review Agency loan and bond documents • Coordinate intra-Agency communication with construction management and development staff to secure efficient project reviews • Review complex legal documents related to Agency lending or guarantees • Evaluate housing developments requesting financing under state or federal programs • Organize, attend and coordinate meetings with developers, lenders and other related parties to communicate Agency programs and policies Policy and Strategy Development • Develop and articulate housing finance and development policies at local, state and federal levels • Communicate Agency's positions at local, state and federal hearings • Assist development staff in planning neighborhood strategies by providing technical expertise and project information • Establish priority activities for Agency involvement and incorporation in Agency strategic plan • Organize, attend and coordinate meetings with government officials to plan common strategies and policies for affordable housing finance and development Closing Date/Time: 9/6/2019 5:00 PM Pacific
The Treasurer-Tax Collector's Office is searching for an experienced professional who desires an exciting employment opportunity as a Management Analyst III. This position will work with the Tax Division as part of the management team and report to the Assistant Treasurer-Tax Collector. The incumbent will be responsible for oversight of the daily operations of the Tax Division and manage programs, projects, and staff. The ideal candidate will demonstrate leadership, initiative, exceptional organizational and customer service skills, and the ability to work well with others. ***To qualify , candidates must be currently employed bySan Joaquin County and meet all promotional eligibility requirements. For more information about the position, the department and compensation, please view the recruitment brochure: Management Analyst III Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays peryear. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employeeswho meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittalswill not be considered or accepted. Apply Online: www.sjgov.org/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must besubmitted onlineto the Human Resources Division beforethe submission deadline. Resumes and paper applicationswill not be accepted in lieu of an online application. ( The County assumes no responsibility foronline applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/30/2019 11:59:00 PM
Aug 13, 2019
Full Time
The Treasurer-Tax Collector's Office is searching for an experienced professional who desires an exciting employment opportunity as a Management Analyst III. This position will work with the Tax Division as part of the management team and report to the Assistant Treasurer-Tax Collector. The incumbent will be responsible for oversight of the daily operations of the Tax Division and manage programs, projects, and staff. The ideal candidate will demonstrate leadership, initiative, exceptional organizational and customer service skills, and the ability to work well with others. ***To qualify , candidates must be currently employed bySan Joaquin County and meet all promotional eligibility requirements. For more information about the position, the department and compensation, please view the recruitment brochure: Management Analyst III Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option of three medical plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation :The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : Depending on date of hire into the unit, employees earn either 10 or 14 holidays peryear. Administrative Leave : Each fiscal year, department heads grant 10 days of administrative leave to eligible salaried employees. Administrative leave may not be carried beyond to the next fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Note: County e mployees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the Middle Management represented unit which provides for a capped cafeteria plan contribution amount shall receive the capped amount of the Middle Management unit. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. Probationary, part-time, or temporary employees who have worked a minimum of 1040 hours in the previous 12 months or previous calendar year. 3. Exempt employees who have worked a minimum of 2,080 continuous and consecutive hours. C. Have a rating of satisfactory or better on the last performance evaluation. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employeeswho meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a longer period which shall not exceed a total of three years for the date esblished. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittalswill not be considered or accepted. Apply Online: www.sjgov.org/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must besubmitted onlineto the Human Resources Division beforethe submission deadline. Resumes and paper applicationswill not be accepted in lieu of an online application. ( The County assumes no responsibility foronline applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 8/30/2019 11:59:00 PM
