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Management Analyst II-Capital Projects Administration
San Joaquin County, CA Stockton, California, usa
May 14, 2019
Full Time
THE POSITION San Joaquin County is searching for an experienced professional who desires an exciting employment opportunity as a Management Analyst II with Capital Projects Administration. The Management Analyst II is part of the Capital Projects Administration team and will provide fiscal/accounting analysis, assistance with the preparation of the annual capital improvement program and budget, program monitoring and reports, and policy analysis functions. IDEAL CANDIDATE The ideal candidate will have a working knowledge of Capital Projects Administration, specifically capital improvement programs, public sector fiscal systems or construction budgeting. The Management Analyst II in this role will be able to work independently and within multidisciplinary teams, work with sensitive and confidential material, have the ability to adjust to rapidly shifting priorities, with proven management, analytical, and communication skills including the principles and practices of financial and policy analysis. This examination is being given to fill one vacancy in the Capital Projects Administration division of the General Services Department and to establish an eligible list to fill future vacancies. Please be advised that Human Resources will only be accepting online applications for this recruitment. Resumes and paper applicationswill not be accepted in lieu of an online application. A completed application must be received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Gathers information and data necessary for the study of policies, procedures, organization, operations, services, finances and other related matters; tabulates, charts data; and analyzes data gathered by statistical and other techniques. Performs general systems, procedures, workload, workflow and other studies. Conducts space need and property control studies. Reviews and analyzes departmental budgets; may monitor and administer department budget. Assists in preparation of capital improvement program. Researches and analyzes laws, policies, and other regulatory requirements and changes; develops policy statements for management approval. Confers with representatives of other agencies or departments; coordinates projects; serves as liaison between departments.Prepares reports of studies and recommendations; prepares and answers correspondence and questionnaires. May supervise others as assigned. MINIMUM QUALIFICATIONS Note: Supplemental application must be submitted with employment application. PLEASE NOTE: The following selective recruitment requirements were approved by the Director of Human Resources on May 7, 2019. Candidates must meet these requirements to be considered for this position. Education : Graduation from an accredited four year college or university with a major in public or business administration, economics, social or behavioral science, or a closely related field. Experience : Two years of management, administrative, or financial work requiring analysis and interpretation of data specifically in capital improvement programs, public sector fiscal systems or construction budgeting. Substitution : A Master's Degree in public or business administration, economics, or a closely related field from an accredited college or university may be substituted for one year of experience. KNOWLEDGE Principles and practices of governmental administration, including accounting, budgeting, finance, organizational planning and analysis, statistical analysis, research methods and report writing. ABILITY Learn principles, practices, methods and techniques of public administration, management analysis, and statistics to the gathering, organizing and analysis of data; present data in charts, graphs and appropriate forms; express oneself clearly and concisely both orally and in writing; prepare comprehensive reports; establish and maintain effective working relationships with others. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021 . Health Insurance : San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Employee Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays : Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Civil Service Rule 10 - Section 3 - Eligibility for Promotional Examinations To compete in a promotional examination, an employee must: A. Meet the minimum qualifications of the class on or before the final filing date for filing applications. B. Meet one of the following qualifying service requirements: 1. Have permanent status in the Classified Service. 2. If a probationary employee in Classified Service, must have served twelve (12) continuous and consecutive months immediately prior to the final filing date. Qualifying service under this rule may have been in either the Classified service or in any combination of Classified Service and service under a public employment program. 3. Public employment program employees who have served at least twelve (12) continuous and consecutive months immediately prior to the final filing date are eligible to compete in promotional examinations for entry level classes or a class equivalent to their current public employment class. For the purpose if this rule, an entry level class is defined as the lowest class in each class series excluding classes designated as trainee classes in the class title. 4. Employees in the Classified Service who have six (6) continuous months' service in trainee classes or entry level classes, as defined above, shall be eligible for promotional examinations to the next higher class in that same series. 5. Temporary, contract, or exempt employees who have at least six (6) months of full-time service with the County within the last twenty-four (24) months and are currently employed with the County immediately prior to the final filing date are eligible to compete in promotional exams for entry level or trainee classes. 6. Contract or exempt incumbents of positions which are converted to classified service are eligible to compete in promotional exams for the classes of positions which they occupy if they have served 2080 continuous and consecutive payroll hours (equivalent to one (1) year) in the same or related classes of positions as the promotional class immediately prior to the final filing date. 7. A Part-time employee who is actively employed (on payroll) and who has worked 2080 continuous and consecutive hours in a class that is above entry level may compete in promotional recruitment for that classification. C. Have a rating of satisfactory or better on the last performance evaluation, if applicable. D. If a person whose name is on a promotional list is separated (except for layoff) the name shall be removed from the promotional list of the action. Employeeswho meet the minimum qualifications will go through one of the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for one year, but may be extended up to two additional years by the Civil Service Commission. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; • They are related to the Appointing Authority or • The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 5/31/2019 11:59:00 PM
DIRECTOR OF FINANCE AND ADMINISTRATION
Administrative Office of the Courts Franklin, Kentucky
May 20, 2019
Announcement Number: 5463 DIRECTOR OF FINANCE AND ADMINISTRATION JOB CODE: TITLE: DIRECTOR OF FINANCE AND ADMINISTRATION DEPARTMENT: FINANCE AND ADMINISTRATION GRADE: 0 SALARY: $95,000.00 - $105,000.00 (ANNUAL SALARY) TENURED: NO LOCATION: Franklin TYPE: State Funded Full-time Post ID: 5463 Position #: TBA COUNTY WORKSTATION: Franklin CHARACTERISTICS OF THE JOB REPORTING DIRECTLY TO THE DIRECTOR/DEPUTY DIRECTOR OF THE KENTUCKY ADMINISTRATIVE OFFICE OF THE COURTS (AOC), THE DIRECTOR OF FINANCE AND ADMINISTRATION IS AN INTEGRAL PART OF THE SENIOR LEADERSHIP TEAM AND IS EXPECTED TO PARTICIPATE IN THE STRATEGIC DECISION-MAKING PROCESSES NECESSARY FOR THE SUCCESSFUL ATTAINMENT OF THE KCOJ OPERATIONAL AND FINANCIAL GOALS. THE DIRECTOR OF FINANCE AND ADMINISTRATION MANAGES THE DEPARTMENT OF COURT FACILITIES, THE DEPARTMENT OF FINANCIAL SERVICES, AND THE OFFICE OF BUDGET AND FORECASTING AND IS RESPONSIBLE FOR RELATED PROCESSES AND PROCEDURES AND SYSTEM DEVELOPMENT. THE DIRECTOR OF FINANCE AND ADMINISTRATION MUST HAVE STRONG INTERPERSONAL SKILLS WITH AN ABILITY TO COMMUNICATE AND PROGRESSIVELY MANAGE WELL AT ALL LEVELS OF THE ORGANIZATION, STRONG PROBLEM SOLVING AND CREATIVE SKILLS WITH THE ABILITY TO EXERCISE SOUND JUDGMENT AND MAKE DECISIONS BASED ON ACCURATE AND TIMELY ANALYSES, AND A HIGH LEVEL OF INTEGRITY AND DEPENDABILITY WITH A STRONG SENSE OF URGENCY AND RESULTS-ORIENTATION. MINIMUM REQUIREMENTS EDUCATION: MASTER'S OF BUSINESS ADMINISTRATION OR A RELATED ADVANCED DEGREE. EDUCATION/EXPERIENCE SUBSTITUTION CLAUSE : EXPERIENCE: MINIMUM 5 YEARS OF EXPERIENCE AS LISTED IN THE REQUIREMENTS SECTION. BACHELOR'S DEGREE PLUS 8 YEARS OF EXPERIENCE AS LISTED IN THE REQUIREMENTS SECTIONS. SPECIAL REQUIREMENTS: (LICENSES, REGULATIONS, CERTIFICATES, ADVANCED EDUCATION ETC.) : CERTIFIED GOVERNMENT FINANCIAL MANAGER(CGFM) PREFERRED TYPICAL WORKING CONDITIONS AND UNIQUE PHYSICAL REQUIREMENTS: WORK IS PRIMARILY PERFORMED IN AN OFFICE SETTING. TRAVEL MAY BE REQUIRED. Equal Opportunity Employer 05/20/2019 03:00:36AM Page 1 of 3 DIRECTOR OF FINANCE AND ADMINISTRATION EXAMPLES OF DUTIES OR RESPONSIBILITIES OF THIS CLASSIFICATION: ESTABLISHES, DIRECTS AND MANAGES THE AOC'S PROCEDURES AND PROCESSES RELATING TO BUDGET, FINANCIAL SERVICES, AND FACILITIES, UNDER THE OVERSIGHT OF THE DIRECTOR/DEPUTY DIRECTOR. MAKES RECOMMENDATIONS TO THE KENTUCKY SUPREME COURT CONCERNING NEW AND REVISED RULES OF ADMINISTRATIVE PROCEDURE FOR THE KENTUCKY COURT OF JUSTICE RELATING TO BUDGET, FINANCIAL MANAGEMENT, PROCUREMENT, AND FACILITIES. PROVIDES STRATEGIC MANAGEMENT FOR THE AOC'S FINANCIAL AND REAL PROPERTY FUNCTIONS INCLUDING THE OFFICE OF BUDGET AND FORECASTING, THE DEPARTMENT OF FINANCIAL SERVICES, AND THE DEPARTMENT OF COURT FACILITIES. MANAGES AND OVERSEES THE RELATIONSHIP BETWEEN AOC AND INTERNAL OR EXTERNAL AUDITORS. ENSURES THAT EFFECTIVE INTERNAL CONTROLS ARE IN PLACE AND ENSURES COMPLIANCE WITH GAAP AND GASB PRINCIPLES. IMPLEMENTS AUDIT RECOMMENDATIONS AND CONTINUAL IMPROVEMENT MEASURES. OVERSEES FINANCIAL SYSTEMS IMPLEMENTATIONS AND UPGRADES. IDENTIFIES AND MANAGES INSURANCE REQUIREMENTS AND RISKS INCLUDING RISKS OF FRAUD, WASTE, OR ABUSE. PROMOTES TRANSPARENCY AND ETHICS IN THE OPERATIONS OF THE AOC. OVERSEES THE ACTIVITIES OF THE OFFICE OF BUDGET, INCLUDING DEVELOPMENT OF THE BIENNIAL BUDGET REQUEST AND MANAGEMET OF GRANTS. OVERSEES THE ACTIVITIES OF THE DEPARTMENT OF FINANCIAL SERVICES, INCLUDING PROCUREMENT OF GOODS AND SERVICES FOR THE JUDICIAL BRANCH, THE DEVELOPMENT OF CONTRACTS FOR THE JUDICIAL BRANCH, PROPERTY ACCOUNTABILITY, FLEET MANAGEMENT, ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, AND THE DEVELOPMENT AND SUBMISSION OF THE ANNUAL CAFR. OVERSEES THE ACTIVITIES OF THE DEPARTMENT OF COURT FACILITIES, INCLUDING APPROVAL AND REIMBURSEMENT OF NONRECURRING OPERATING COSTS, LEASING REAL PROPERTY FOR THE JUDICIAL BRANCH, ESTABLISHING STANDARDS FOR MAINTENANCE AND JANITORIAL SERVICES AND COURT SECURITY FOR COURT FACILITIES STATEWIDE. OVERSEES THE DEVELOPMENT OF THE CAPITAL PLAN AND IMPLEMENTS CAPITAL PROJECTS AUTHORIZED BY THE GENERAL ASSEMBLY. PROVIDES SUPPORT IN TROUBLE-SHOOTING SITUATIONS REGARDING DAY-TO-DAY FINANCIAL AND ADMINISTRATIVE OPERATIONS AND TRAINING AS NEEDED REVIEWS AND ANALYZES MONTHLY BUDGETS AND MONTHLY FINANCIAL STATEMENTS INCLUDING REVENUE STATEMENTS AND CASH FLOW REPORTS FOR INTERNAL REPORTING AND PROVIDES RECOMMENDATIONS. OVERSEES THE PREPARATION OF ADDITIONAL FINANCIAL REPORTS REQUESTED BY MANAGEMENT, AUDITORS, AND OTHER EXTERNAL AND INTERNAL USERS. REVIEWS AND ANALYZES MONTHLY OUT-OF-STATE TRAVEL SUMMARIES AND CURRENT VENDOR LISTS AND PROVIDES RECOMMENDATIONS. MAY EXECUTE CONTRACTS ON BEHALF OF THE AOC DIRECTOR. APPROVES ANY DEVIATIONS FROM ESTABLISHED FINANCIAL OR ADMINISTRATIVE PROCEDURES ON BEHALF OF THE AOC DIRECTOR. COMMUNICATES WITH ELECTED OFFICIALS, LOCAL GOVERNMENTS, OTHER GOVERNMENT AGENCIES, AND THE GENERAL ASSEMBLY, INCLUDING TESTIFYING BEFORE THE GENERAL ASSEMBLY AS DIRECTED BY THE AOC DIRECTOR. HIRES, TRAINS, AND RETAINS SKILLED BUDGET, ACCOUNTING, PURCHASING, PROPERTY ACCOUNTABILITY, AND FACILITIES STAFF. ESTABLISHES AND MAINTAINS STRONG RELATIONSHIPS WITH MANAGERS AND EXECUTIVE OFFICERS TO IDENTIFY THEIR NEEDS AND SEEK BUSINESS SOLUTIONS. COLLABORATES WITH THE DIRECTOR, DEPUTY DIRECTOR, CIO, AND GENERAL COUNSEL ON STRATEGIC DECISIONS FOR THE AGENCY. EVALUATES AND ADVISES ON THE IMPACT OF LONG RANGE PLANNING, INTRODUCTION OF NEW PROGRAMS/STRATEGIES AND LEGISLATION. DIRECT REPORTS INCLUDE: BUDGET DIRECTOR, EXECUTIVE OFFICER OF FINANCIAL SERVICES, AND EXECUTIVE OFFICER OF COURT FACILITIES. Equal Opportunity Employer 05/20/2019 03:00:36AM Page 2 of 3 DIRECTOR OF FINANCE AND ADMINISTRATION Deadlines External Deadline: 05/23/2019 All Court of Justice Applications must be submitted online at http://courts.ky.gov by close of business by the appropriate deadline. If you have any questions, please contact: Department of Human Resources Administrative Office of the Courts 1001 Vandalay Drive Frankfort, KY 40601 Equal Opportunity Employer 05/20/2019 03:00:36AM Page 3 of 3 Closing Date/Time: 05/23/2019
ADMINISTRATIVE SERVICES MANAGER II
LOS ANGELES COUNTY Los Angeles, California, United States
May 20, 2019
Full Time
***Restricted to Permanent County Employees*** TRANSFER OPPORTUNITY The ISD Human Resources Department is seeking a well-qualified, self-motivated individual to fill the position of Administrative Services Manager II in the EEO/Performance Management/Employee Relations Section. This position performs a full range of difficult to complex assignments dealing with confidential and discreet personnel matters in our Department. This position would report to the EEO/Performance Management/Employee Relations' Section Manager. All interested permanent County employees that currently hold the Administrative Services Manager II classification, or who are eligible for administrative reassignment in accordance with Civil Service Rule 15, are invited to submit a letter of interest, a resume highlighting education and experience, two writing samples, and their last two years' performance evaluations and time records to : Veronica Olmos, Secretary Internal Services Department Human Resources Division EEO/Performance Management/Employee Relations Section 1100 N. Eastern Avenue, Trailer Annex Los Angeles, CA 90063 Phone: (323) 267- 2438 / Facsimile: (323) 780-1509 All materials submitted will be evaluated. Only the most qualified employees, based on the information submitted, will be contacted for an interview. The interview will be used to determine the final selection. Resumes and related documentation will be accepted until the needs of the Service have been met; this opportunity is subject to close without notice. Essential Job Functions Highly developed knowledge of the County Code, Los Angeles County Policies, Procedures, and Guidelines, and Los Angeles County Civil Service Rules and Procedures. Demonstrated experience managing professional staff handling investigations and advising on progressive disciplinary actions. Demonstrated experience making presentations before the County of Los Angeles Civil Service Commission and the Employee Relations Commission and conducting hearings. Demonstrated experience advising management on interpretation of departmental policy; and may provide training for managers and staff on employee discipline issues. Additional Information Desirable Qualifications : Graduation with a Juris Doctor degree or its equivalent from a law school accredited by the Committee of Bar Examiners or approved by the American Bar Association or by the California Council for Post-Secondary Education. Completion of Burstein/Prihar Advocacy Training or its equivalent. Adept at data collection and compilation. Vacancy Information : The vacancy is in the Internal Services Department, EEO/Performance Management/Employee Relations Section, Human Resources Division located at 1100 N. Eastern Ave., Trailer Annex, and Los Angeles, CA 90063. This worksite is on a 4/40 work schedule. Closing Date/Time:
ADMINISTRATIVE SERVICES MANAGER II
LOS ANGELES COUNTY Los Angeles, California, United States
May 19, 2019
Full Time
TRANSFER JOB OPPORTUNITY EXAM #: TRCH1003-18-38 *DO NOT FILE APPLICATION ONLINE* TheDepartment of Children and Family Services, Bureau of Finance and Administration (BFA) is seeking a highly qualified individual for the position of Administrative Services Manager II (ASM II). The position is located at DCFS Headquarters at 425 Shatto Place, Los Angeles, CA 90020. Essential Job Functions Providing administrative and technical support to the Administrative Deputy (AD); Facilitating and reviewing the budget process; Facilitating the hiring/staffing process as Bureau Liaison; Monitoring and tracking the Board, Office of Public Inquiry and Executive assignments/requests; Preparing, coordinating and analyzing multiple internal and executive reports; Coordinating and monitoring the Management Appraisal and Performance Plan (MAPP); Coordinating activities and maintaining communication with internal and external stakeholders; Informing the division managers and tracking all management assignments and special projects; and Overseeing the bureau workflow and advising the AD of performance issues. Requirements Individuals interested in applying for this position must currently hold the payroll title of Administrative Services Manager II. DESIRABLE QUALIFICATIONS: Excellent writing, verbal and problem-solving skills; Demonstrated ability to work effectively in a team setting, as well as a strong ability to work independently and meet deadlines; Strong leadership skills; Highly organized with the ability to multi-task and establish priorities; Must be creative and resourceful; Thorough knowledge of DCFS mission, practices, policies and procedures; Computer literacy (e.g., Microsoft Windows applications, use of internet); Ability to communicate with all levels of staff throughout the Department, including executive management, community agencies and stakeholders; Ability to work independently, collaboratively and as a team member; and Willing to work after hours, when required. Additional Information All materials submitted by the employee will be evaluated. The most qualified employees will be contacted for an interview. The interview process will be used to determine the final selection. Submission of interest does not guarantee an interview.Before extending an offer to candidates, the offer must first be cleared by the Personnel Section. This notice will remain open until the needs of the service are met. Individuals interested in transferring should submit a cover letter, with EMPLOYEE NUMBER , résumé, copies of their last two performance evaluations, their time sheets for the past 12 months and two writing samples. The cover letter and résumé should clearly outline how the employee meets the requirements and desirable qualifications. CLEARLY INDICATE ON THE COVER LETTER, THE COMPLETE TITLE OF THE VACANCY EXACTLY AS DESCRIBED IN THE TEXT BOX HEADING ABOVE. REQUESTED MATERIALS SHOULD BE MAILED OREMAILED TO: Department of Children and Family Services Bureau of Finance and Administration 425 Shatto Place, Room 300 Los Angeles, CA 90020 Attn: Sandra Cruz, CSA II Tel: (213)739-6434 Email: cruzsa@dcfs.lacounty.gov Closing Date/Time:
Training Coordinator (Strategic Advisor 1) - Long-Term Temporary
City of Seattle, WA Seattle, Washington, United States
May 18, 2019
Temporary
Position Description Seattle Public Utilities (SPU) is seeking a Training Coordinator to build instructor-led training (ILT) materials for a customized, enterprise-wide leadership development program. The Training Coordinator's role is to use source materials and a pre-existing curriculum map to create dynamic PowerPoint presentations, and effectively leverage templates for associated Participant and Facilitator guides. Candidate will excel at developing engaging classroom activities that support the course objectives; have excellent writing skills, high attention to detail, and demonstrated strength in content organization. The position reports to the Manager, Training and Development. This is a benefit eligible temporary assignment with an anticipated duration through August of 2020. It includes medical, dental and vision benefits as well as paid vacation, sick leave and holidays. Job Responsibilities • Perform, design, develop, and implement learning activities for leadership programs; • Create course materials while demonstrating familiarity with formatting printed collaterals in Microsoft Word and PowerPoint as well as limited graphic design, and create activity-based learning modalities to build polished, engaging classroom learning; • Collaborate with subject matter experts (SMEs) and program leads to ensure that content, learning objectives and delivery methodologies meet curriculum goals, while matching the appropriate media format, structure and design needs; • Creates storyboards and make recommendations for interactivity and development strategies; • Identify blended learning opportunities that maximize learner understanding; work with e-learning developer to align associated work products. Qualifications Education: A baccalaureate degree from an accredited college or university in Education, Literature, Creative/Technical Writing, Organizational Psychology or a related discipline required. Experience: Minimum of three (3) years' experience developing instructional content/collaterals, with a focus on instructor-led training is required. Knowledge of instructional design theory and practice; technical writing or curriculum design; strong proficiency with Microsoft Word and PowerPoint required. Education/Experience Equivalency: Combinations of appropriate education, training, certification and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements. Job offers are contingent on review of criminal history as well as verification of information provided by the applicant as part of the application process. Additional Information Seattle Public Utilities consists of three lines of business: Drinking Water, Drainage and Wastewater, and Solid Waste. Seattle Public Utilities provides more than 1.3 million customers in King County with a reliable water supply, as well as managing essential sewer, garbage, recycling, yard waste, surface water, and engineering services for the community. "Our Promise" to the community is to provide efficient and forward-looking utility services that keep Seattle the best place to live. Seattle is known as a progressive leader in technology, innovation, and the environment. As an employer, the City of Seattle is a leading local government in environmental stewardship, green building and social justice, making our City what it is today and shaping our future. Our employees play an important role in making this possible. Learn more about Seattle Public Utilities at our web page www.seattle.gov/util/ . Closing Date/Time: 6/4/2019 4:00 PM Pacific
Employee and Labor Relations Advisor (Strategic Advisor 1) - Temporary
City of Seattle, WA Seattle, Washington, United States
May 18, 2019
Temporary
Position Description Seattle Public Utilities (SPU) provides essential utility services to a rapidly growing and increasingly complex city and region. With more people living in Seattle than ever before, we face a range of new challenges, requirements, and responsibilities. This is an exciting time for us, as we embrace the challenge of balancing environmental enhancement, service excellence, and compliance with affordability. We are exploring and sharing approaches to meeting new and future demands. SPU strives to be a Community Centered Utility working to make Seattle the best place to live for everyone. We deliver high quality, vital services, across four lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. We also provide drinking water for 1.4 million regional customers in Seattle and the other municipalities. Our customers depend on us to deliver high quality, reliable utility services and to provide value for dollar. With that goal in mind, we pursue everything we do with the following core areas of focus: Achieve Excellence in Core Service Delivery Increase Affordability and Accountability Improve Investment Value Enhance Public Health and Environment Ensure Equity and Inclusion Expand our Impact through Strong Partnerships SPU has an opportunity for two temporary Employee and Labor Relations Advisors . One assignment will last for up to 11 months and one assignment for up to 6 months from the date of hire. Job Responsibilities The Employee and Labor Relations Advisor is responsible for fostering partnerships with all levels of employees, management and business partners to provide advice, consulting, and mentoring guidance regarding employee and labor relation processes, procedures and best practices as they relate to employee engagement, recognition, training, performance, misconduct, allegations of discrimination, harassment, retaliation, labor practices and EEO matters. Ideal candidates will have experience with a complex, diverse workforce, a strong desire to work with both front-line employees and management, and experience with public sector organizational practices and labor unions. Examples of key responsibilities of this position include the following: Meet with employees in person to assess their concerns and complaints, and with managers regarding employee misconduct and performance Investigate, or assist in management fact finding or investigations regarding allegations of misconduct, discrimination, harassment, and other matters as necessary, and prepare investigation reports when appropriate. Conduct debriefing sessions with employees and management Advise all levels of SPU employees and managers regarding personnel issues and/or refer issues to appropriate HR management or professional staff for assistance, which may include interpretation/implementation of City Personnel Rules, Department Guidelines, and Collective Bargaining Agreements Research and develop discipline comparisons and recommendations Contribute to ER/LR data reporting tracking and analysis Contribute to SPU's performance management and performance appraisal program by guiding leaders on evaluating, memorializing, and communicating about employee performance Plan, develop, and prepare materials for labor/management initiatives, collective bargaining negotiations, grievances, and arbitration Manage special projects, such as the Commercial Driver's License (CDL) compliance program, Stay and Exit interview processing, and other human resources functions as assigned Support and work to promote Race and Social Justice Initiatives Qualifications Education: Bachelor's degree in Human Resources, Business, Public Administration or related field. Experience: At least three (3) years of progressively responsible experience in performing employee and/or laborrelations work in a comparable organization including conducting or providing oversight for investigations to include EEO investigations. Other required skills include the ability to negotiate, counsel, manage conflict, facilitate communications, and influence; work effectively in a large, complex multicultural and diverse organization; exercise independent, sound judgment and initiative within established guidelines when recommending a course of action; prepare clear, concise, accurate and persuasive reports, correspondence, analytical studies and other written materials; possess active listening skills; and be proficient with Microsoft Office software (e.g., Word, Excel, PowerPoint). Certification/License: Washington State Driver License or evidence of equivalent mobility is required. SPU operates facilities throughoutSeattle and King County. Travel to remote work sites is required on an as-needed basis. Additional Information: The ideal candidate will have: Knowledge of and relevant experience in employment law related matters, and experience in providing analysis regarding discrimination, harassment and retaliation in the workplace is preferred; as is experience working with labor unions/contracts and demonstrated experience in a leadership role in a complex unionized environment. Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check which includes criminal history review. Want to know more about Seattle Public Utilities? Check out our web page at www.seattle.gov/util/ Closing Date/Time: 6/4/2019 4:00 PM Pacific
LEGAL RECORDS ASSISTANT
City of Long Beach, CA Long Beach, CA, United States
May 18, 2019
Full Time
DESCRIPTION The Long Beach City Attorney's Office seeks to employ a Legal Records Assistant to perform clerical support work for its Litigation Division. EXAMPLES OF DUTIES Opens and organizes new files; Scans, copies and saves to the system large volumes of documents; Assists with preparing discovery/pleading shells; Sends requests for medical records to copy service; Collates documents for court filings; Prepares labels andenvelopesfor mailing; Creates litigation binders for trials or hearings; Files all papers into the physical files, maintains/organizes file cabinets by sorting, filing, and moving files from drawers; Closes out physical files, updates file location in database and prepares the closed files for boxing and transfer to archives; Provides office back-up and team support; Assists with special projects as necessary or requested. SUCCESSFUL CANDIDATES WILL DEMONSTRATE: A strong knowledge of office procedures and equipment, computer skills, and a working knowledge of Microsoft Office products (Outlook, Word, and Excel); Good organizational skills, detail oriented, and able to work with speed and accuracy; Ability to communicate clearly and concisely orally and in writing; Ability to use correct English grammar, punctuation, and spelling; Ability to alphabetize or numerically/chronologically sort materials; Sound judgment and decision making in accordance with office policies and procedures; Ability to effectively prioritize multiple tasks and ensure timely completion; Ability to work independently with only occasional instruction or assistance; Ability to establish and maintain harmonious and effective working relationships; Ability to interact professionally and tactfully at all times; Good attendance, professional appearance and demeanor. REQUIREMENTS TO FILE Possess a minimum of a High School Diploma or GED; and One year of paid clerical experience (preferably in a law office). BENEFITS: Retirement - City offersCalPERS(2% at 62 unless currentCalPERSmember), coordinated with Social Security. Vacation - Twelve days after one year of service; 15 days after four years, six months of service; 20 days after 19½ years of service. Holidays - Nine designated holidays per year, plus four floating personal holidays to be used at the employee's discretion. Sick Leave - One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Bereavement Leave - Three days for death or critical illness of family member, plus three days of accrued sick leave, if needed. Health & Dental Insurance - Two plans available: one HMO and one PPO plan. The City pays major portion of the premium for employee and dependents depending on the health/dental plan selected. Flexible Spending Account - Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Life Insurance - City-paid term life insurance policy of $20,000. Deferred Compensation 457(b) Plan - Optional for employee contribution to a supplementary retirement savings program available throughICMARetirement Corporation. Alternate Work Schedule - 9/80 (Alternate Fridays off). Parking - Free. Transportation - Free on Long Beach Transit. Credit Union - Membership Available. Public Service Loan Forgiveness - May be eligible. SPECIAL NOTE: This is an "at-will" position. The appointed candidate will serve at the discretion of the City Attorney, and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach. SELECTION PROCEDURE This recruitment will close at 4:30 PM PST on Friday, May 24, 2019 . To be considered for this opportunity, interested candidates must complete an online application with responses to the supplemental questions and attach their cover letter and resume. Incomplete application packets and application packets that clearly do not meet the minimum requirements will not be considered. Candidates determined to be best suited for the position will be invited to participate in the selection process. If you have questions about this recruitment, please emailcityattorney@longbeach.gov. For technical support, contact 877-204-4442. EQUAL OPPORTUNITY EMPLOYER: The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If you require an accommodation because of a disability in order to participate in any phase of the application process or if you would like to request this information in an alternative format, please call (562) 570-2200.Closing Date/Time: 5/24/2019 4:30 PM Pacific
ADMINISTRATIVE SERVICES MANAGER
Santa Cruz County, CA Santa Cruz, California, United States
May 18, 2019
Full Time
Introduction Definition THE JOB: Under general direction, plan, organize, direct and coordinate the central administrative functions, fiscal operations, program support, management information systems and data processing support activities of a large department/agency or multiple programs with County-wide impact; and perform other duties as required. The list established from this recruitment will be used to fill future County-wide vacancies during the life of the eligible list. Employment Standards THE REQUIREMENTS: Any combination of education and experience which will provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain these would be: Bachelor's degree from an accredited college or university in Public Administration, Business Administration, Accounting or a closely related field, AND Three years of increasingly responsible management or supervisory experience in a large or complex centralized administrative or financial operation. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Knowledge: Thorough knowledge of governmental finance and budgeting procedures; work organization, simplification and layout; the principles and practices of supervision, training and personnel management; and the principles and practices of organization and administration. Working knowledge of the principles and techniques of administrative survey and analysis; administrative problems involved in the operation of a large or complex agency; information systems relating to financial and records management; and purchasing and contracting procedures. Ability to: Plan, organize and direct through subordinate managers and supervisors the work of staff performing a wide variety of administrative, fiscal, information systems and program support function; exercise initiative, ingenuity and sound judgment to solve difficult fiscal and administrative problems; analyze, interpret, explain and apply complex regulations, laws and directives; develop new policies and procedures as necessary to improve operations and implement changes required by laws and regulations; establish and maintain effective working relationships with departmental staff, government officials, and others contacted in the course of work; evaluate policy and practices, define problem areas; develop policies and practices to improve operations; express ideas effectively in oral and written form; prepare clear and concise reports and correspondence; interpret departmental operations and programs to the public; and represent the department in speaking to community groups. Benefits EMPLOYEE BENEFITS: VACATION - 16 days 1st year, increasing to 31 days per year after 15 years of service. Available after 1 year of service. ADMINISTRATIVE LEAVE - One week advanced upon appointment; two weeks accrued each year; can be taken in cash or time off. HOLIDAYS - 13 paid holidays per year. SICK LEAVE - Six days per year. BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state. MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents. DENTAL PLAN - County pays for employee and eligible dependent coverage. VISION PLAN - The County pays for employee coverage. Employee may purchase eligible dependent coverage. RETIREMENT AND SOCIAL SECURITY - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees' Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security. LIFE INSURANCE - County paid $50,000 term policy. Employee may purchase additional life insurance. LONG TERM DISABILITY PLAN - Plan pays 66 2/3% of the first $13,500, up to $9,000 per month maximum. DEPENDENT-CARE PLAN - Employees who pay for qualifying child or dependent care expenses may elect this pre-tax program. H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program. HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses. DEFERRED COMPENSATION - A deferred compensation plan is available to employees. Selection Plan THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list. HOW TO APPLY: Apply Online Now! Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 510, Santa Cruz, CA, 95060. For information, call (831) 454-2600. Hearing Impaired TDD/TTY: 711. Applications will meet the final filing date if received in one of the following ways: 1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date. Women, minorities and people with disabilities are encouraged to apply. If you have a disability that requires test accommodation, please call (831) 454-2600. To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S. Some positions may require Fingerprinting and/or Background Investigation. NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. An Equal Opportunity Employer County of Santa Cruz www.santacruzcountyjobs.com LIVE Here WORK Here PLAY Here Closing Date/Time: 6/14/2019 11:59:00 PM
Administrative Analyst I/II (Economic Development)
City of Vallejo Vallejo, California, United States
May 18, 2019
Full Time
Description THE CITY OF VALLEJO The City of Vallejo, with a population of over 120,000, is located at the confluence of the Napa River and the San Francisco Bay. Home to Six Flags Discovery Kingdom, a historical downtown, three higher-education institutions, a burgeoning craft brewing community, direct 60-minute high-speed commuter ferry service to San Francisco, and room to grow and add housing, Vallejo is the destination for the 21st Century economy. Vallejo is at the center of the Northern California Economic Mega Region, linking the Bay Area and Northern California's talent, connectivity, transportation and recreational resources. Vallejo's deep maritime roots and a 150-year history of attracting business, investment and talented workforce have made it the nation's most diverse city. Vallejo's economy is growing at nearly twice the national average, and ranks among the top 1% metro regions in the U.S. With six federally-designated Opportunity Zones, including Mare Island's 700+ acres of mixed-use commercial space, Vallejo is the next California hub of economic growth and prosperity. THE DEPARTMENT The Economic Development Division at the City of Vallejo works to enhance the City's economic engine of business, investment, construction, employment and growth. The Division has five goals: job creation, increasing City revenues, enhancing the City image, revitalizing neighborhoods, and retaining and expanding existing businesses and employment anchors. The Economic Development Division works directly under the City Manager, and is supported by a team of seven employees that work closely with Planning, Building, Housing and Public Works to ensure a seamless and successful experience for stakeholders who invest in the City. THE POSITION This recruitment is being conducted to fill one full-time Administrative Analyst I/II vacancy within the Economic Development Division. The list established by this recruitmentmay be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Economic Development Division is seeking a dynamic candidate to play an important role in the operations and activities of the division. This position would be assigned to assist in project management across several program areas including development projects, public private partnerships, City assets, workforce development, marketing, economic development incentives, and community engagement. The Administrative Analyst I/II position in the Economic Development Division uses economic development principles and practices, including business retention, expansion, and attraction; real estate development agreements and entitlements; public private partnerships; equitable development practices; and/or public financing mechanisms to perform a wide variety of responsible and complex administrative and analytical support duties, such as property research, tracking economic indicators, fund and contract administration, preparation of grant applications, supporting asset management functions, producing a variety of professional communications, data analysis, and community engagement. Ideally, the most successful candidates will have some experience in the program areas or duties listed above (or other directly related areas); or a graduate degree that is directly related to one or more of the program areas or duties listed above. The department may choose to fill this vacancy at either the I or II level, depending on the qualifications of the candidate pool. SALARY Administrative Analyst I : $36.58 - $44.46 Hourly $2,926.03 - $3,556.61 Bi-weekly $6,339.74 - $7,705.99 Monthly $76,076.82 - $92,471.84 Annual Administrative Analyst II : $42.42 - $51.56 Hourly $3,393.30 - $4,124.58 Bi-Weekly $7,352.16 - $8,936.60 Monthly $88,225.93 - $107,239.17 Annual This is an at-will position and as such serves at the pleasure of the City Manager. DISTINGUISHING CHARACTERISTICS Administrative Analyst I This is the entry level class in the Administrative Analyst series. This class is distinguished from the Administrative Analyst II by the performance of more routine tasks and duties assigned to positions within the series. Since this class is typically used as a training class, employees may have only limited or no directly related work experience Administrative Analyst II This is the full journey level class within the Administrative Analyst series. Employees within this class are distinguished from the Administrative Analyst I by the performance of the full range of duties as assigned. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, have prior experience. SUPERVISION RECEIVED AND EXERCISED Administrative Analyst I Receives general supervision from higher level supervisory and management staff. Administrative Analyst II Receives direction from higher level supervisory and management staff. May exercise direct supervision over clerical and technical staff. Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. -Important responsibilities and duties may include, but are not limited to, the following: Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment forms. Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations. Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls. Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations. Assist in the drafting and implementation of department policies and procedures. Serve as a liaison with public and private organizations, community groups and other social organizations. Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required. Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations. Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements. Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis. Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff. Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required. Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department. Perform related duties and responsibilities as required. Typical Qualifications Administrative Analyst I Knowledge of : Basic principles and practices of budget administration. Basic methods of research, program analysis, and report preparation. English usage, spelling grammar and punctuation. Modern office procedures, methods and computer software and hardware. Basic principles and procedures of record keeping. Ability to : Learn to interpret the policies and procedures of the assigned department. Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Perform personnel activities with adherence to confidentiality for the assigned department. Perform responsible administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference. Administrative Analyst II In addition to the qualifications stated for Administrative Analyst I: Knowledge of : Policies and procedures of the assigned department. Methods of research, program analysis, and report preparation. Public relations techniques. Principles and procedures of record keeping. Basic principles and practices of supervision and training. Ability to : Organize and direct the work of assigned staff. Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Work independently in the absence of supervision. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Administrative Analyst I Experience : Some administrative and analytical experience, preferably within a local government environment, is desirable. Training : Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. Administrative Analyst II Experience : Two years of increasingly responsible administrative and analytical experience preferably within a local government environment. Training : Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration or a related field. Supplemental Information The Recruitment & Selection Process Applications are due by 5:00 P.M. on Monday June 10, 2019. Applicants must submita completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of June 10, 2019. 3. Applicants who are found to be the best qualified may be contacted for a preliminary phone interview. Candidates who are deemed to bethe best qualifiedwill be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment. The City reserves the right to limit the number of candidates to those determined to be best qualifiedbased upon all requested application materials, including training and experience, current resume,and responses to supplemental questions. 4. Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the department's discretion. The Department will conduct all final interviews and make the final candidate selection forthis position. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment orselection process may contact the Human Resources Department to request an accommodation.Please contact April Adams at (707)648-4398or send an email to: april.adams@cityofvallejo.net no later than June 10 at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to:1)Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3)Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Closing Date/Time: 6/10/2019 5:00 PM Pacific
MANAGEMENT ANALYST 2
State of Nevada Carson, Nevada, United States
May 17, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Management Analyst II reports directly to the Revenue Administrative Services Officer III and is responsible for monthly reconciliation and analysis of DMV revenues and distributions; quarterly trial balance reconciliation including recommending and monitoring adjustments, merchant fee tracking, analysis, and projections; internal control review and compliance; development and review of policy and procedures; assisting with year-end closing tasks; providing information and participating in implementing Department projects; and acts as back-up to Revenue Administrative Services Officer III, Revenue Management Analyst III, and revenue recovery supervisor. DMV shall not knowingly employ a person if they have been convicted of any of the felonies listed under the Real ID regulation, which includes Espionage, Sedition, Treason, Terrorism, Transportation Security Incident, Improper Transportation of a Hazardous Material, Unlawful Possession of Explosives, Murder, Making any Threat Concerning a Lethal Device, Racketeering. Additional Real ID criteria provides that the DMV shall not employ a person if they have been convicted of a felony within 7 years of their application or if an applicant was released from incarceration for one of these crimes within five years of their application including Unlawful Firearm Violations, Extortion, Fraud, Bribery, Smuggling, Immigration Violations, Distribution of Controlled Substances, Arson, Kidnapping, Rape or Sexual Abuse, Assault With Intent to Kill, Robbery, or Fraudulent Seaport Entry. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 05/21/2019
ADMINISTRATIVE ANALYST (PROGRAM MANAGEMENT)
Los Angeles Metro Los Angeles, California, US
May 17, 2019
Full Time
Basic Function To provide journey-level administrative, budgetary, and analytical support for an assigned department. Example Of Duties Provides administrative support for a project team or department in one or more of the following areas as assigned: budget preparation and administration, contract monitoring, and personnel administration Conducts research and prepares reports, requiring compilation and analysis of data Conducts forecasting analyses and studies Develops program management, data tracking, and other software applications on personal computers Develops and implements records maintenance and analysis systems Monitors projects and programs, collects data, and prepares project status reports and presentations Represents the project team or department at meetings Performs and formulates financial, administrative, policy, and organizational analyses and recommendations Advises management and staff regarding performance and funding matters Monitors assigned departmental operating and capital budgets Recommends appropriate action regarding performance and budget variances Reviews invoices and other financial documents for accuracy and provides comments Prepares recommendations for proposed expenditures of capital funds Contributes to ensuring that the EEO policies and programs of Metro are carried out Requirements For Employment Bachelor's degree - Business, Public Administration, or other related field 2 years' experience performing basic or entry-level budgeting and administrative work; OR Associate's degree in a related field and 4 years' experience performing basic or entry-level budgeting and administrative work Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as a minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience utilizing Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and other computer based business management/document control systems Experience performing financial, accounting, budgetary, and/or cost related activities Experience supporting a complex multidisciplinary project and/or office with multiple departments and locations Experience supporting management in researching; analyzing data; and preparing reports, correspondence, and presentations Knowledge: Theories, principles, and practices of budget, and administrative and technical analysis Mathematics and business statistics Business computer software applications Abilities: Compile and analyze data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Communicate effectively orally and in writing Analyze situations, identify problems, and recommend solutions Exercise judgment and creativity in making decisions Think and act independently Interact professionally with various levels of Metro employees and outside representatives, consultants, and contractors Read, write, speak, and understand English Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (CM) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 14-JUN-19
Audit Process Consultant (Strategic Advisor 1)
City of Seattle, WA Seattle, Washington, United States
May 16, 2019
Full Time
Position Description Seattle City Light, a department of the City of Seattle, is one of the nation's largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship. We are seeking a talented Audit Process Consultant to serve as the risk and control expert for City Light, someone with innovative ideas who is interested in more than your typical auditing function. This position provides assurance and consultant serves to help prevent fraud, waste, and abuse of ratepayer funds and utility assets. The position represents interests and priorities across utility and partners with cross-functional units to design robust processes in maintaining City Light's ability to deliver safe, reliable, environmentally responsible, and low-cost power. This position will report to the Internal Audit Manager. Job Responsibilities The Audit Process Consultant is responsible for performing a broad range of internal auditing and advisory services throughout the utility with special emphasis on process mapping, operational controls, data analysis, and risk management.Job duties include: Develop and perform audit activities and best practice management reviews to ensure appropriate policies, procedures and regulatory requirements are followed; make recommendations to reduce the gaps and mitigate the risks; and improve the efficiency and effectiveness of customer service, operations, and financial reporting. Conduct data analysis and audit procedures to identify reportable issues. Maintain audit work papers to support audit procedures performed and conclusions reached. Provide innovative and creative ideas that can be used to develop risk-based auditing plans. Troubleshoot issues in the field as they arise on audits and brief the Internal Audit Manager as necessary. Draft and present issues and recommendations to senior management to inform decision-making regarding risk or operational impacts. Identify value-added and process improvement opportunities and convert them into scoped special projects. Follow up on recommendations and monitor management's implementation of the recommendations. Serve as liaison with external; auditor or other outside regulatory agencies to assist as needed; Conduct investigations and research to address defined issues; and Manage special projects as directed by the Internal Audit Manager. Qualifications Education: Bachelor's degree in Accounting, Business Administration, Finance, Organizational Development or related field. Experience: 4 years professional experience in accounting, auditing, finance, organizational development, risk management or related work with one-year equivalent to a Lead or Senior position. Combinations of appropriate education, training, certification and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements. Certification/License: Current Washington State driver's license. Desired Qualifications: Knowledge of audit process including the COSO framework and GAAP; GASB or FASB; SEC reporting requirements; Sarbanes-Oxley Act; and FERC accounting. Critical analytical skills and an ability to assess risk, analyze the business and operating impact, and identify underlying issues. Ability to create narratives, data flows, process mapping and Microsoft Visio experience. Solid knowledge of internal controls as well as operating efficiency and effectiveness of business practices. Strong administrative skills, including the ability to handle multiple engagements simultaneously. Self-starter with the ability to see a project through to completion and to take job ownership. Ability to scope, plan and execute individual audits and reviews with minimum direction. Team-player with excellent interpersonal and influencing skills. Ability to work effectively across the organization; build and maintain positive productive relationships; and be accepted as a business partner. Excellent communication and interpersonal skills, including an ability to listen to the needs of the utility's business units, comprehend complex matters, and develop practical resolutions as well as ability to present issues and recommendations in a clear and concise manner. Strong oral and written communication skills. Proven track record working with diverse groups in an organization, e.g. elected officials or board members; all levels of management; employees in skilled trades and professional occupations. Utilities experience. Big 4 firm experience. Master's degree in accounting, finance, economics, business or related field. Certified Public Accountant and/or Certified Internal Auditor. Ability to travel and work outside of Seattle as needed. Additional Information Job offers are contingent on the verification of credentials and other information required by the employment process including the completion of a background check which includes criminal history and driving history review. Want to know more about Seattle City Light? Check out our web page: http://www.seattle.gov/light/ . Closing Date/Time: 5/28/2019 4:00 PM Pacific
Administrative Specialist I - Case Preparation Clerk
City of Seattle, WA Seattle, Washington, United States
May 16, 2019
Full Time
Position Description The Criminal Division of the Seattle City Attorney's Office represents the City in prosecuting misdemeanors, gross misdemeanors and traffic infractions in Seattle Municipal Court. The types of cases prosecuted by the Criminal Division include driving under the influence, misdemeanor domestic violence, theft, assault, property damage and trespassing. The Case Preparation Unit is responsible for providing clerical support to Assistant City Prosecutors by routing police reports for review, generating criminal charging documents for filing with Seattle Municipal Court, assisting with court calendar preparation, researching and collecting data from government databases, and providing administrative support during all stages of prosecution. Job Responsibilities Using the City Attorney's Office case management system DAMION, create charging and other case related documents for filing with Seattle Municipal Court; Coordinate hearing information, track case activity, and account for all case files and required documents; Accurately research city, state, and federal criminal histories by utilizing several criminal justice databases while maintaining individual database certifications; Assist in distributing new police reports to prosecutors; Prepare case files for court hearings to include pulling case files from a file room; Enter, verify, and update existing case data in DAMION; Generate and run DAMION reports for specific work assignments; Maintain file room to include alpha and numerical filing, archiving and scanning of closed files, and overall file management; Gather, sort, distribute, and retrieve materials to/from King County Jail, Seattle Police Department and Seattle Municipal Court; Operate and troubleshoot office equipment such as copiers and printers; Other duties as assigned. Qualifications A successful candidate will have demonstrated ability to perform the above responsibilities, which includes but is not limited to: Working knowledge of criminal procedure, includinglegal terminology and court processes; Ability to type 35 or more words per minute; Strong interpersonal and communication skills; Demonstrated ability prioritize work assignments and complete tasks under pressure; Experience maintaining confidentiality with sensitive information; Close attention to detail; Ability to follow moderately complex written and oral instructions; dependability and punctuality; Strong problem-solving and critical thinking skills; Strong organizational skills. This position requires: One year of office clerical support experience (or a combination of education, training and experience which provides evidence of the ability to perform work of the class) The ability to work a shift starting as early as 5:15 a.m. The ability to work Saturdays and Holidays if required. The successful candidate to pass a criminal background check. The ability to frequently bend and lift; and to carry up to 35 pounds safely. Additional Information To be considered, all candidates must complete the application and attach the following: Cover letter Resume Applications that are not complete or that don't have the required documents will not be considered . For questions regarding the Seattle City Attorney's Office, this position, or the application process, please contact Sarah Price-Mitchell, HR Business Partner, at 206-684-8237 or sarah.price-mitchell@seattle.gov . If you have trouble uploading the documents, please reach out with enough time to submit the required materials prior to the closing date and time. Closing Date/Time: 5/28/2019 4:00 PM Pacific
Administrative Technician III
Oklahoma State Department of Health Beckham, Oklahoma, USA
May 16, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Beckham County Health Department. This is a classified position, PIN 34002853, in state government, located in Elk City, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $27,601.67 based on education and experience. Position Description : To provide support services to all local health department programs and offer clerical support to the professional and technical staff in Beckham County (Elk City). Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/29/2019 11:59:00 PM
Quality Improvement Supervisor I/II
SAN BENITO COUNTY, CA Hollister, California, United States
May 16, 2019
Full Time
THIS IS A CONTINUOUS POST AND MAY BE CLOSED AT ANY TIME. DEFINITION - QUALITY IMPROVEMENT SUPERVISOR I Under direction of the Behavioral Health Director or Management Designee, the Quality Improvement Supervisor-I plans, coordinates and evaluates a variety of service delivery systems and program activities within the Quality Improvement Program of the County Behavioral Health Department. The Quality Improvement Supervisor-I provides support in the evaluation of the work produced by professional, paraprofessional staff and other support personnel. The Quality Improvement Supervisor-I may plan for and perform a variety of administrative work functions associated with ensuring appropriate utilization of the type and quantities of behavioral health services. DEFINITION - QUALITY IMPROVEMENT SUPERVISOR II Under general direction of the Director of Behavioral Health, plans, organizes, manages, evaluates and supervises the activities that ensure the quality of client care and over-all quality/effectiveness of major programs within the County Behavioral Health Department; assigns and evaluates the work of multidisciplinary professional and paraprofessional staff and other support personnel, may plan and provide a variety of direct client behavioral health services, performs a variety of administrative work functions associated with ensuring fiscally sound utilization of behavioral health services; serves a primary role in the completion of the departments Performance Improvement Projects; serves as the departments Compliance Officer; serves as a liaison for the department with contracted direct service providers, community, regional, or State agencies DISTINGUISHING CHARACTERISTICS - QUALITY IMPROVEMENT SUPERVISOR I This is an entry level, middle management position (MEG) position in the Quality Improvement Supervisor series that works in a support role for the implementation of the Quality Improvement functions required in the operation of the Behavioral Health Department. The Quality Improvement Supervisor-I provides assistance with the administration of the quality improvement and compliance plan of a major department with multiple programs that include mental health and substance abuse branches. The Quality Improvement Supervisor-I assists in maintaining the quality of both staff and program performance and workload standards. The primary focus is to ensure the that the work produced within the Behavioral Health Department is in compliance with state and federal laws and regulations, utilization review and overall services and programs quality improvement in Behavioral Health. The Quality Improvement Supervisor-I is distinguished from the Quality Improvement Supervisor-II, as an entry level position in the series and does not assume overall management authority over the Quality Improvement activities and operations within the Behavioral Health Quality Improvement Program. As the Quality Improvement Supervisor-I is the first level in the Quality Improvement Supervisor series, an individual that occupies this position is expected to have the aptitude to learn and implement under direction, the regulations and laws to maintain the Behavioral Health Departments compliance. Additionally the Quality Improvement Supervisor-I in the support role should have the ability to perform tasks as delegated that require the use of Excel, basic math calculations and the construction of reports requiring the assembling of and organization and interpretation of behavioral health services data utilized for program evaluation and analysis. DISTINGUISHING CHARACTERISTICS - QUALITY IMPROVEMENT SUPERVISOR II This is middle level management position with primary responsibility for the administration of the quality improvement and compliance plans of a major department with multiple programs that include mental health and substance abuse branches. Incumbents are responsible for maintaining the quality of both staff and program performance and workload standards. This classification requires strong management and communication skills as well as problem solving skills and the ability to participate effectively in decision-making processes. This classification also requires a high degree of professional knowledge in the areas of mental health and substance abuse treatment/support services, federal and state laws and regulations related to MediCal and Medicare reimbursement and program operations. REPORTS TO - QUALITY IMPROVEMENT SUPERVISOR I Behavioral Health Director or Management Designee REPORTS TO - QUALITY IMPROVEMENT SUPERVISOR II Director of Behavioral Health CLASSIFICATIONS SUPERVISED - QUALITY IMPROVEMENT SUPERVISOR I/II This classification has no direct supervisor responsibility of specifically assigned staff, however the responsibilities of the position requires review and analysis of the work produced by professional level, paraprofessional, other support personnel and the service programs within which these staff provide services. PHYSICAL REQUIREMENTS Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX. TYPICAL WORKING CONDITIONS Work is performed in an office, clinic, homes, school, or community environments; work is performed with people who may exhibit unstable and potentially violent behavior; continuous contact with other staff and the public. Examples Of Essential Duties: QUALITY IMPROVEMENT SUPERVISOR I (The following is used as a partial description and does not exemplify the full scope of all duties required.) Supports in the review of client admission data and clinical documentation to ensure compliance with County and State regulations and policies relating to medical necessity and case documentation Reviews case records for the inclusion of required documentation components. Supports in the development of training for staff and contract providers on regulations, policies and procedures, code of conduct, documentation requirements, etc. Participates with department staff in utilization review and quality improvement meetings. Supports with the evaluation of financial status of inpatients at contractor inpatient facilities to identify appropriate lengths of stay, medical necessity and payer sources. Supports with the posting and reconciliation of all payments from all payer sources for inpatient physician services and bed day charges. Records MediCal and Medicare payments, cutbacks and denials. Prepares or supports in the preparation of comprehensive reports related to program operations and activities. Works on the design, implementation and completion of the departments Performance Improvement Projects. Support the responsibilities of compliance as identified in the department's Compliance and Quality Management Plans. Ensures the adherence to and fulfillment of the responsibilities of the department as described in the department's Annual Quality Improvement Plan. Responds to requests for information and assistance. Under supervision and with direction assists in the preparation for various state and federal program audits to ensure department compliance with MediCal and Medicare regulations. Supports with monitoring overall activities of assigned programs/functions, including contracted service providers/programs, methods and procedures for effectiveness and consistency with program goals and objectives. Supports in filing MediCal updates. Operates a computer and updates files, records. Other duties as assigned QUALITY IMPROVEMENT SUPERVISOR II (The following is used as a partial description and is not restrictive as to duties required.) Reviews client admission data and clinical documentation to ensure compliance with County and State regulations and policies relating to medical necessity and case documentation: when appropriate interviews clients, significant others, and consults with outpatient professional staff, and contract provider staff regarding client diagnoses, medical necessity, length of treatment and case documentation. Reviews case records and assesses for appropriate levels of care, aftercare and discharge planning. Represents the County in disputes with contract providers over appropriateness of treatment plans and length of stay in care. Advocates on behalf of the County with contract provider staff for appropriate client care. Provides training for professional, paraprofessional and contract provider staff on information about utilization and documentation requirements. Facilitates and participates with department staff in utilization review and quality improvement meetings. Evaluates financial status of inpatients at contactor inpatient facilities to identify payer sources; posts and reconciles all payments from all payer sources for inpatient physician services and bed day charges; records MediCal and Medicare payments, cutbacks and denials. Prepares comprehensive reports related to program operations and activities Works in a primary staff role in fulfilling the responsibilities for the design, implementation and completion of the departments Performance Improvement Projects Fulfills the responsibilities of the Compliance Officer as identified in the departments Compliance Plan Ensures the adherence to and fulfillment of the responsibilities of the department as described in the department's Annual Quality Improvement Plan Responds to requests for information and assistance Assists in the preparation for and participates in various state and federal program audits to ensure department compliance with MediCal and Medicare regulations Monitors and evaluates overall activities of assigned programs/functions, including contracted service providers/programs, methods and procedures for effectiveness and consistency with program goals and objectives, recommending and implementing upon Director approval changes in program, policies, and procedures as necessary. Files MediCal updates Operates a computer and updates files, records Typical Qualifications: Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: QUALITY IMPROVEMENT SUPERVISOR I Professional experience in a multidisciplinary community based program which includes experience in quality management, program evaluation, quality improvement and /or experience in the production of reports requiring basic math, assembly of data and work with Excel. AND A Masters or Bachelor's degree from an accredited college or university with major course works in social work, human services, clinical psychology, nursing, public administration, or a degree in another similar area of subject matter as those previously identified. License or Certificate: Possession of one of the following issued by the State of California is desirable, but not essential: Pre-licensed or Licensed Clinical Psychologist Pre-registered or Registered Nurse Pre-licensed or Licensed Clinical Social Worker Pre - licensed or licensed Marriage Family and Child Counselor QUALITY IMPROVEMENT SUPERVISOR II At least three years of licensed professional experience in a multidisciplinary Behavioral Health program which includes experience in administrative management and /or clinical supervision that demonstrates possession of the knowledge and abilities. AND Completion of academic coursework and training as defined in Title IX for the California Administrative Code in one of the following: Ph.D. in clinical psychology from an accredited school; Master's degree in Social Work from an accredited school of social work; Master's degree in Marriage, Family and Child Counseling, Psychology, or Counseling from an accredited school. Registered Nurse, meaning a person licensed as a registered by the California Board of Registered Nursing. SPECIAL REQUIREMENTS FOR QUALITY IMPROVEMENT II Special Requirements: Possession of a valid California class C driver license. Possession of one of the following licenses issued by the State of California: Clinical Psychologist; Registered Nurse; Clinical Social Worker; or Marriage Family and Child Counselor. Supplemental Information: QUALITY IMPROVEMENT SUPERVISOR I Knowledge of: Previous Knowledge of Quality review/quality assessment principles, practices, methods and techniques are desirable but not essential for the Quality Improvement Supervisor-I entry level but the candidate should possess the aptitude to understand, learn and apply the laws and regulations as related to the operations of a Behavioral Health Department. Cultural, socio-economic and language factors that affect service delivery to ethnic populations Basic training and employee development principles and practices Basic mathematics and basic computer applications and techniques Ability to: Work collaboratively with program managers and staff Promote and support quality management initiatives and operating systems Collect, interpret and evaluate data Interpret complex regulations, laws and guidelines, and policies and procedures governing behavioral health programs and services Prepare concise, logical oral and written reports and explain policies, procedures and recommendations Communicate effectively both orally and in writing Prepare and maintain accurate records Operate standard office equipment, utilize various software programs relevant to the responsibilities of the position Operate a motor vehicle; assist in the establishment of program goals and objectives and evaluate their attainment, train, evaluate and motivate staff QUALITY IMPROVEMENT SUPERVISOR II Knowledge of: Quality review/quality assessment principles, practices, methods and techniques Pertinent laws and regulations regarding health and social service programs, including guidelines pertaining to reimbursement of health care services Federal, state and county regulations and policies pertaining to utilization review Laws and regulations pertaining to client's legal rights Basic pharmacology and and the utilization of prescription drugs for treatment: Methods and procedures of admissions, discharges, and client care in outpatient and acute care psychiatric settings Principles, practices, and techniques of psychotherapy and psychiatric casework and substance abuse treatment Social aspects, attitudes, characteristics and behaviors of mental illness, emotional disturbances and addiction to drugs and alcohol Current developments in the field of Mental Health and Substance Abuse Treatment Community resources available to mental health and substance abuse programs Cultural, socio-economic and language factors that affect service delivery to ethnic populations Basic training and employee development principles and practices Basic mathematics and basic computer applications and techniques. Ability to: Review and interpret healthcare documentation, including interpretation of clinical data and medical terminology pertaining to diagnosis, treatment and medication Ascertain facts through examination of records Collect, interpret and evaluate data Interpret complex regulations, laws and guidelines, formulate policies and procedures, rationalize and project consequences of decisions, and /or recommendations Establish and maintain effective relations with clients, the general public, contract providers and personnel at all organizational levels Prepare concise, logical oral and written reports and explain policies, procedures and recommendations Communicate effectively both orally and in writing Prepare and maintain accurate records Operate standard office equipment, utilize various software programs relevant to the responsibilities of the position Operate a motor vehicle; assist in the establishment of program goals and objectives and evaluate their attainment, train, evaluate and motivate professional and support staff. In accordance with California Government Code section 3100, et., seq., all County of San Benito employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath. Closing Date/Time: Continuous
Staff Services Analyst I
Lake County Department of Social Services Lower Lake, California, United States
May 16, 2019
Full Time
Position Information The Staff Services Analyst I/II classes are responsible for performing professional level analytical duties involving general administrative, staff development, fiscal, and/or program analytical work. Incumbents gather, tabulate, analyze, and chart data; interview and consult with departmental officials, employees, and others to give and receive information; prepare reports and make recommendations on procedures, policies, and program/functional area issues and alternatives; review and analyze proposed legislation and advise management on the potential impact; make decisions in financial, and other administrative systems of average to difficult complexity; prepare correspondence; and perform other related duties as assigned. Incumbents do not supervise other professional staff, but may supervise clerical and/or technical employees as an ancillary duty (not as the preponderant responsibility of the position). The Staff Services Analyst I level is the entry level into the professional Staff Services series. Incumbents work under close supervision. Assignments are generally limited in scope and under the direction of a higher-level employee. As experience is gained, the incumbent is granted more independence from supervision. Most incumbents are expected to promote to the II level after one year of satisfactory performance; however, positions limited to analytical duties of a more routine, repetitive nature will be permanently allocated to the Staff Services Analyst I level. The Staff Services Analyst II is the journey level in the series. Incumbents work under direction and are responsible for performing the full range of duties at the journey level and working independently. This class differs from the Staff Services Analyst III in that the latter is the advanced journey-level class in the series where incumbents typically serve as lead workers over other analysts and/or are assigned the more highly specialized and complex duties in their work units, often involving department-wide responsibilities and assignments. At the Staff Services Analyst II level, assignment can be in any one the following options: staff development, fiscal, or program analysis; or, incumbents may be assigned to perform general duties that encompass a broad scope of administrative analytical functions and areas of responsibility. For positions specifically assigned to a specialized option, specific minimum qualifications and recruitments are permitted. Minimum Qualifications Pattern 1: Graduation from an accredited four year college or university with a bachelor's degree; OR Pattern 2: Two (2) years (60 semester or 90 quarter) of college units; AND One (1) year of full time experience as an Eligibility Worker III, Integrated Case Worker III, Employment and Training Worker III, Social Worker II, Accounting Technician, Child Support Specialist III, or Staff Services Specialist; OR Two (2) years of full time experience as an Eligibility Worker II, Integrated Case Worker II, Employment and Training Worker II, Account Clerk III, or Child Support Specialist II; OR Two (2) years of full time technical level experience involving general administrative, personnel, fiscal, staff development, or program work. Substitution : Additional progressively responsible para-professional experience performing complex duties of a technical nature in any of the functional areas noted above may be substituted for the required education on a year-for-year basis. While the above requirements outline the minimum qualifications, applicants may be further evaluated for qualifications beyond those listed. Those applicants that are determined to be most highly qualified will be invited to participate in the next step of the selection process. Supplemental Information ADDITIONAL INFORMATION The ability to speak, read and write Spanish in addition to English would be an asset in this position, but is not required. A valid driver's license will be required at the time of interview. Individuals who do not meet this requirement due to a disability will be reviewed on a case-by-case basis. Positions require pre-employment screening, including background checks, and fingerprinting Government agencies accessing US government information, which includes federal tax information, must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check is required for all Social Services positions.Background requirements consist of three components which include fingerprinting, citizenship verification, and local law enforcement checks. State agencies must conduct investigations during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information. VETERANS PREFERENCE If you would like to request Veteran's preference points as part of the application packet, please attach a copy of your DD-214 form to your application. EXAMINATION INFORMATION If supplemental questions are included as a part of this job bulletin, applicants may be rated based upon their responses to the supplemental questions. If rated, only those that are determined to be highly qualified will be invited to participate in the next step of the selection process. SPECIAL TESTING ARRANGEMENTS Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CPS HR Consulting at mss@cpshr.us or 916-471-3507 upon notification that your application has been approved. Documentation from medical, military, school, or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination. ABOUT LAKE COUNTY Nestled inland and to the north of the San Francisco Bay Area, Lake County is rich with geographic history and landmarks. Lake County is home to Clear Lake, which is said to have been formed more than 2 million years ago and is the largest natural freshwater lake in the state of California. As a neighboring county to Napa, Lake County is renowned for growing premium wine grapes, pears, and walnuts, and as certified by the State's Air Resources Board, has the cleanest air in California. Also found in Lake County is Mount Konocti, which was formed from volcanic eruptions between 100,000 and 600,000 years ago. The local economy is based primarily on agriculture, tourism, and the geothermal power industry. Closing Date/Time: 5/29/2019 11:59 PM Pacific
Enterprise Data Center Systems Administration Supervisor
Maricopa County Office of Enterprise Technology Phoenix, Arizona, United States
May 16, 2019
Full Time
Position Overview The Enterprise Data Center Systems Administration Supervisor provides oversight of daily operations and supervision to a staff of System Administrators who perform, coordinate, and maintain the installation, configuration, uptime, performance, and administration of Data Center Systems. Supervisory responsibilities include hiring, assigning and monitoring workload, determining priorities, training, and performance management. Position Qualifications Minimum education and/or experience: Bachelor's degree in Computer Science or a closely related field and at least five (5) years of technical IT work experience which includes two (2) years in a management and/or supervisory capacity, and three (3) years systems hands-on experience for Operating System (O/S) Administration using Windows and VMware. An equivalent combination of post-secondary education and job-related experience may substitute for the degree requirement on a year for year basis. Specialized training, certifications, and/or other special requirements: Must possess or have the ability to obtain by the time of hire, a valid Arizona driver's license. Preferred education and/or experience: Configuration Management experience using Microsoft/Linux. SAN/Cluster experience (HP preferred,other tier1 can substitute). CommVault backup software experience. Preferred training, certifications and/or other special requirements: Bachelor's degree in Computer Science or Management. Three to fiveyears supervisory experience with people in server environment supporting Windows and VMware. Knowledge of Storage Area Networks and Network Attached Storage. Backup Management. Working conditions: Work is performed in an office and data center environment. Must be able to work after hours, weekends and holidays, as well as be on-call 24 hours a day, seven (7) days a week. Supervisors are expected to be available for on-call staff escalation, should an outside of business hour event occur requiring supervisor escalation. Maricopa County is an EEO/ADA Reasonable Accommodation Employer. Essential Job Tasks Supervises a team of System Administrators, providing continual coaching and feedback. Provides performance management and develops training plans to a team of System Administrators. Mentors a team of System Administrators, providing coaching and discipline as needed. Delegates and monitors subordinates' workloads, set priorities. Troubleshoots and resolves technical issues with subordinates, while providing guidance and training on troubleshooting techniques. Selection Procedure The hiring authority will select the successful candidate based on departmental needs. All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices. Typically successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances. Closing Date/Time: 5/28/2019 11:59 PM Arizona
Mobility Services Strategic Advisor (SA2)
City of Seattle, WA Seattle, Washington, United States
May 15, 2019
Full Time
Position Description Mission: To deliver a high-quality transportation system for Seattle. Vision: A vibrant Seattle with connected people, places, and products. Seattle Department of Transportation's (SDOT) portfolio of work is vast. From filling potholes to paving streets, tweaking traffic signals and helping buses and freight deliveries run on time, creating enjoyable public spaces and building out a network of bike lanes and sidewalks to serve all ages and abilities. And that's just a snapshot. In our quickly growing city, how we get around, how safe it is, how much it costs, how much time it takes, and how reliable it is - is top of mind for most of us just about every day. Our core values drive our work toward creating a safe, connected, vibrant, affordable, and innovative city for all. The Mobility Services SA2 reports to the Mobility Services Manager in the Transit and Mobility Division of the Seattle Department of Transportation (SDOT). This position is responsible for leading strategic and innovative transportation program development and implementation, including advancing a visionary mobility program to address emerging mobility technologies and transportation demand management. The position assists SDOT in proactively tracking evolving transportation technologies, including shared mobility and Shared Mobility Hubs, First Mile/Last Mile strategies, Mobility as a Service, autonomous vehicles and transportation electrification, that meet the City's transportation equity and Race and Social Justice goals. Job Responsibilities Lead and manage implementation of ongoing projects and pilots related to Electric Vehicle and Autonomous Vehicle policy, regulatory framework and deployment; Shared Mobility Hub Electrification; First and Last Mile Strategies and Solutions. Serve as a program lead to develop and manage an integrated framework for innovative mobility that support and aligns with adopted plans and SDOT priorities. Apply an entrepreneurial, adaptable mindset and support a culture of innovation, evaluation, and continuous improvement at SDOT. Lead internal cross divisional efforts. Coordinate across Department and working groups to obtain common strategic objectives. Experience working on implementing technological advances that increase the use of travel options and/or enhances user convenience. Advance local deployment of smart mobility and other emerging urban mobility solutions including working with multiple public/private non-traditional transportation providers and seek grant opportunities. Demonstrate a commitment to equity and sustainability. Ensure that various transportation options, including shared mobility, are available to all, and that the policy, programmatic, and regulatory efforts further equity goals. Develop and implement programs and strategies that address all ages, abilities, incomes and equitably serve all people and neighborhoods in Seattle. Identify trends and best practices to develop new initiatives and projects that are integrated with and support other City programs and policies. Represent the Department and the Division before a wide variety of internal and external audiences; prepare and deliver presentations other agencies, elected officials, transportation stakeholders and other related groups. Qualifications Minimum Qualifications: Education: Bachelor's Degree in Engineering, Transportation Planning, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class) Experience: Five years of professional experience leading and developing multi-modal transportation programs, including public engagement processes. DesiredQualifications: Masterdegree in relevant subject area At least three years' experience performing significant work with elected officials, members of the public and public agencies; communication skills (written and oral) that are effective and persuasive with a wide diversity of people Experience implementing personalized transportation services, including use of behavioral economics practices/behavior change program experience Experience implementing technological advances that increase use of travel options and/or user convenience Demonstrated success is creating partnerships and managing stakeholders with sometimes conflicting interests Ability to analyze data; define problems; identify potential solutions; develop implementation strategies; and evaluate outcomes Demonstrated ability to independently set workload priorities, manage multiple funding sources and lead multidisciplinary teams across organizational lines; and demonstrated ability to work with demanding and competing deadlines Experience negotiating agreements and problem-solving in a resource constrained environment Experience building partnerships with private and government entities Demonstrated ability to work under pressure and manage demanding and competing deadlines Ability to handle sensitive issues with diplomacy and poise Ability to effectively work in a multi-cultural workplace with a diverse customer base. Work Environment/Physical Demands: Work is usually performed in an office environment. Other Requirements: Ability to work occasional nights and weekends as required Current Washington State driver's license or evidence of equivalent mobility may be required for some positions. Additional Information Your application will not be reviewed if these items are missing or incomplete. Hiring Process Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered: Completed NEOGOV online application. Supplemental questionnaire responses. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications. Current résumé indicating relevant experience and education. Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check, pre-placement physical exam, and full driver's abstract. This recruitment process may be used as needed for up to six months, depending on hiring needs to hire qualified candidates for this position. Closing Date/Time: 5/21/2019 4:00 PM Pacific
Court Data Analyst - Denver County Court
City and County of Denver Denver, Colorado, United States
May 15, 2019
Full Time
About Our Job Application Process: We encourage you to apply as soon as possible because this posting may close without notice. The Denver County Court is seeking a Court Data Analyst. The mission of Denver County Court is to administer justice fairly, efficiently and effectively; provide excellent customer service, and foster a positive environment where employees enjoy their work. The City and County of Denver's third branch of government is comprised of 17 judges, 15 magistrates, and 245 staff members to serve your judicial needs for civil, small claims, traffic and criminal cases occurring within our great City. The Denver County Court proudly serves the community and continually seeks ways to provide greater access to citizens. Conducts research and analysis on specific operational and/or administrative issues and confers with manager(s), supervisor(s), and/or operating personnel on scope of work, purpose, time frames, and resources requirements. Researches, collects, and compiles information from various sources including trends, related laws, policies, procedures, methods, and/or practices, analyzes collected data, and explores possible alternatives/solutions and the feasibility of recommended changes. Develops recommendations for new, revised, and/or improved work processes, policies, procedures, practices, methods, and/or other tools to implement changes/improvements and evaluates the effectiveness of proposed changes/recommendations. Presents findings and recommendations including any budget implications for proposed recommendations and seeks support and approval of proposed recommendations. Plans and assists in the installation of new methods, policies, processes, and/or procedures, provides instruction and technical assistance to operating personnel, and performs follow up to ensure defined outcomes are achieved. Cultivates, fosters, and maintains positive working relationships with managers, supervisors, employees, and other stakeholders to gain their cooperation and support. Prepares written reports that summarize research, analysis, recommendations, and implementation strategies. By position, develops and documents functional specifications detailing user needs to be utilized by system technical design staff in automating business processes. Performs other related duties as assigned. About You The ideal candidate will have integrity and a strong commitment to public service, in addition to the following: Experience working with relational databases (SQL, PowerBI, etc) and Microsoft Office Applications Experience with data qualify auditing, data cleansing and data validation Experience developing data quality policy and data governance proficiency Ability to articulate and present data results Ability to be flexible and shift priorities Familiar with Open Records Act and Criminal Justice Record Act Prior Court experience is a plus We realize your time is valuable, so please do not apply unless you meet the following required minimum qualifications: Education: Bachelor's Degree in Business Administration, Public Administration, Management, or a related field. Experience: Two (2) years of professional administrative and analytical experience which must have included analyzing management problems and recommending solutions. Education/Experience Equivalency: One (1) year of the appropriate type and level of experience may be substituted for each required year of post-high school education. Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the multiple attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter About Everything Else Job Profile CA2252 Management Analyst II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Unlimited Pay Range Pay Range $58,433.00 - $93,493.00 Agency Denver County Court Assessment Requirement The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
FACILITIES MAINTENANCE SUPERVISOR (CONTRACTS & ADMINISTRATION)
Los Angeles Metro Los Angeles, California, US
May 15, 2019
Full Time
Basic Function Supervises multi-skilled personnel and contractors in the repair, modification, upgrade, overhaul, and maintenance of: buildings, facilities, grounds, fire and life safety systems, wayside structures, mechanical, electrical, or communications systems, and equipment Example Of Duties Ensures service requests and job specifications are completed on time Reviews design criteria and/or repair cost estimates Prepares and reviews requisition packages for procurement of new contracts, including contract specifications; scope of work statements; and justification for contract services, materials, equipment, deliverables, and schedules; monitors performance and budgetary compliance by vendors Prepares or assists Contract Administrators in the preparation of Requests for Proposals and Invitation for Bid; recommends amendments to and administers vendor contracts as required Evaluates bids and proposals Prepares memos, contract budgets, comprehensive reports, spreadsheets, and correspondence Develops annual maintenance budgets, monitors annual expenditures and ensures contracts and projects are completed within approved budgets Assists in reviewing construction and engineering drawings related to construction and maintenance work Diagnoses maintenance problems; makes or directs repairs, equipment overhauls, upgrades, and modifications; or recommends corrective action Prepares programs and schedules for equipment upgrades, and investigates and reports on accidents and equipment failure Administers service or maintenance contracts and ensures they meet applicable standards and are performed satisfactorily and in accordance with contract requirements Instructs contract personnel on safety practices; enforces safety regulations, and ensures regulatory compliance Inspects all work in progress and completed projects Develops, implements, and oversees maintenance programs; ensures compliance with preventive maintenance plans and schedules; reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports Works with other departments, outside agencies, and vendors to coordinate activities Informs other supervisors and management of problems and work in progress status Tracks, maintains, and distributes licenses and required permits for repairs on construction Utilizes a computer based information system to process work orders, incidents, timesheets, material requests, and perform other related tasks Accounts for personal compliance with all of Metro's safety rules, policies, and procedures Maintains, supports, and promotes a safe work environment while complying with all of Metro's safety rules, policies, and procedures Requirements For Employment Associate's degree - Related field or equivalent training from a recognized trade school 3 years of experience overseeing maintenance and repair contracts and overseeing contractors within the following areas: buildings, facilities, grounds, fire and life safety systems, wayside structures, mechanical, electrical, or communications systems, and equipment Experience as outlined above may be substituted for education on a year-for-year basis Valid California Class C driver license Special Conditions: Possible exposure to physical, weather, electrical, mechanical, and chemical hazards On call 24 hours Depending on assignment may be required to climb up to 50 feet Knowledge: Theories, principles, and practices of the repair and maintenance of facilities and associated systems including but not limited to fire and life safety systems, electrical, hydraulic, compressed air and construction Public agency procurement processes and contract administration Basic engineering principles Contract maintenance management procedures Applicable local, state, and federal laws, rules, and regulations relating to safety requirements and procedures including HAZMAT and Storm Water Pollution Act Principles of supervision Maintenance Information Systems Abilities: Plan, organize, and monitor the work of multi-skilled workers in a variety of locations or direct the work of contractors in maintaining and repairing facilities and related systems Communicate effectively orally and in writing Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements Mediate and negotiate Manage multiple projects from inception to culmination Determine strategies to achieve goals Prepare comprehensive reports and correspondence Analyze situations, identify problems, and recommend solutions Exercise judgment and creativity in making decisions Interact professionally with various levels of Metro employees and outside representatives Supervise internal or external subordinate staff Manage workforce in a cost effective manner Travel to offsite locations within a reasonable timeframe Provide oversight to offsite locations Selection Procedure Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro location: METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Telephone: (213) 922-7153 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro. All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (JD) *Open to the public and all Metro employeesThis job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. Closing Date/Time: 17-JUN-19
SENIOR ANALYST
City of Brentwood, CA Brentwood, California, United States
May 14, 2019
Full Time
Position Information This position is a key part of the City of Brentwood's economic development team. Located in eastern Contra Costa County, Brentwood is a dynamic, fast growing, and high quality of life community. Attraction of high quality employers is a critical concern. Support of existing businesses, retail attraction, event facilitation, and downtown revitalization are also important goals. The position will support and help guide the Chamber of Commerce and merchant groups. Under direction of the Assistant City Manager, the incumbent will perform technical and administrative duties necessary to achieve economic development program goals and objectives. The ideal candidate will be intelligent and energetic and have municipal economic development experience with strong marketing, public relations, economics, design, facilitation and organizational skills. The Senior Analyst classification is used citywide. The current open position is located in the City Manager's Office as part of the Economic Development team. The eligible list created from this recruitment may be used for future openings in other departments. For more information, please refer to the job description . For information on the benefit packet, please visit our Benefits page . Qualifications Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, economics, or a related field that pertains to the scope of work. A Master's degree is desirable. Experience: Four years of increasingly responsible professional experience in a related field that pertains to the representative duties including experience related to program research, analysis, development, administration, project and program evaluation and monitoring, financing, and/or subdivision map processing depending on area of assignment. License or Certificate: Possession and maintenance of a valid California driver license. Application Process Applicants must submit the following: City of Brentwood Employment Application Resume Postmarks, faxes and incomplete applications will not be accepted. Your application must be filled out completely online. Resumes must also be submitted but it is not a substitute for a completed application. The examination process will consist of: Review of applications for minimum qualifications for the position and to ensure all materials have been submitted. Panel Interviews - Applicants passing the review process will be invited to participate in the panel interview tentatively scheduled for June 11, 2019 . All applicants that pass the Panel Interview will be placed on the eligible list which is good for at least 6 months and may be extended up to an additional 18 months. This eligible list will be used by the City of Brentwood to fill all current and future openings in this classification as long as the list is active. DISCLAIMER: The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Tests may consist of any combination of written, oral or other exercises or assessment procedures that test content. Components may include, but are not necessarily limited to, typing, math, reading, writing and analytical skills; problem solving ability; computer and software proficiency, or any other job-related knowledge, skill, ability or qualification. The City may, without notice, change or eliminate any particular assessment component or combination of components as needs dictate. The City of Brentwood is an Equal Opportunity Employer. Closing Date/Time: 5/29/2019 10:00 AM Pacific
Administrative Specialist II -BU
City of Seattle, WA Seattle, Washington, United States
May 14, 2019
Full Time
Position Description The City of Seattle Finance and Administrative Services department is seeking an Administrative Specialist II to provide a variety of customer service and clerical support to the License and Tax Administration department. This is an exciting opportunity to be part of a fast-paced, multi-tasking department that processes a variety of license and tax documents for the city of Seattle's growing business community. The Administrative Specialist II will act as receptioniston the 42nd floor and will for greet internal and external customers, pre-screen customers via telephone and in-person, enter customer information into an internal department database, open and sort incoming mail, manage an electric queuing system for multiple departments, maintain lobby appearance, prepare correspondence, update department forms, and perform data entry. Job Responsibilities Maintain order of a high-volume customer lobby Greet, direct, and assist walk-in customers Perform triage for customers visiting multiple units within FAS, including Tax Administration, RCCP, Treasury Services, and Payroll Services Respond to customer emails requesting forms and account maintenance Arrange accommodations, as necessary, for ADA and non-English speaking customers Monitor and maintain safety procedures for the lobby area Ensure that all customer guides are available in the lobby area are up-to-date Effectively handle a large volume of customer interaction with a diverse customer base Provide customers with interpretation and application of license and tax requirements, prior to more in-depth assistance by Tax Specialists, if applicable Communicate license and tax requirements to internal and external tax customers, in person, over the phone, in writing or via email Perform account closures in Seattle License Information Management (SLIM) system and send out successor information, as necessary Verify Washington State universal business identifier (UBI) numbers and update SLIM Review and mail out all new licenses Research customer accounts, perform account maintenance and generate appropriate forms Attend staff tax training workshops to ensure understanding of new and existing tax laws to effectively respond to customer inquiries Performs administrative support functions such as filing, organizing documents, printing and photocopying Open, sort, forward and distribute incoming mail and packages from various sources Answer the reception desk phone line and transfers calls appropriately Searches clients, updates customer information, and prints necessary forms for customers using the web and our internal database Maintains reception area and lobby appearance Reviews applications and fingerprint cards for completeness and assists customers in filling out forms and provides basic general information Responsible for locking up all tax documents, mail and monies that are left at reception at the end of each day and will be responsible for distributing it appropriately on the following business day Manage queue triage and monitor and assist customers with electronic sign-in & queuing system Daily coordination between multiple departments to ensure all customer transactions are taken care of and completed prior to closing Open and close the office each day Sign for package deliveries and route to appropriate unit/staff Performs other related duties as assigned Qualifications Requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class). Desired qualifications Experience or ability to manage numerous confidential documents Advanced proficiency working with Windows-based software including Internet, Adobe and Microsoft Office Suite (Outlook, Word, Excel, etc.) Strong organizational, planning, and coordination skills with demonstrated ability to respond quickly to changing priorities. Excellent written, oral, and interpersonal communication skills with the ability to effectively communicate with a team. Demonstrated experience working in a fast-paced, high volume customer service environment. Excellent attendance and punctuality. Aptitude for handling conflict and angry or upset customers while remaining calm and professional. Prior experience using Microsoft Word to create letter templates and mail merges. Excellent time management skills. Additional Information Must be able to work 8:00 am to 5:00 pm shift; no alternative work schedules Must be able to work in close proximity to animals A series of supplemental questions are required as part of the application. These supplemental questions are designed to assess your job related experience and qualifications. As part of the screening process your responses to the supplemental questions will be reviewed and validated in conjunction with your on line application, resume and cover letter. Closing Date/Time: 5/21/2019 4:00 PM Pacific
Administrative Specialist
City of Austin, TX Austin, TX, United States
May 14, 2019
Full Time
Posting Title Administrative Specialist Job Requisition Number COA079978 Position Number 104859 Job Type Full-Time Division Name South Austin Regional Wwtp Minimum Qualifications Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None Notes to Applicants This position will be filled at one of the following locations. Decision on assigned location will be made at the time of hire based on business need. South Austin Regional WWTP 1017 Fallwell Lane, Del Valle, TX 78617 Hornsby Bend Biosolids Plant 2210 S. FM 973, Austin, TX 78725 Walnut Creek WWTP 7113 FM 969, Austin, TX 78724 Davis WTP 3500 West 35th Street, Austin, TX 78731 Ullrich WTP 1000 Forest View Drive, Austin, TX 78746 Summit Water Quality Lab 14050 Summit Drive, Austin, TX 78728 Timothy Louviere Service Center 6301-B Harold Court, Austin, TX 78721 Webberville Service Center 2600 Webberville Road, Austin, TX 78702 This position works in a team environment with a common purpose for which its team members are mutually accountable to each other. This is maintained through peer reviews and rotating job responsibilities to ensure an understanding of how each team member contributes to the shared goal, promote City of Austin competencies, and to support professional growth and development opportunities. Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications. A résumé and cover letter are required, but will not substitute for a complete employment application. In the cover letter candidate should describe, in concise detail, their interest in this position. Do not use the phrase, "see résumé" to complete your employment application. That will be considered incomplete. Incomplete applications will not be considered. If you are selected to interview: Your skill level in some of the competency areas for this job will be assessed through skills testing - specifically, Business Writing, Microsoft Excel and Microsoft Outlook - with a required minimum passing score of 70%. If you are selected for hire: Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. If you are in the military or are a military veteran, you will need to provide a copy of the Member 4 page of your DD-214 prior to confirming a start date Must be able to travel to other locations, as needed A criminal background investigation is required. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $18.95 - $23.63 Commensurate Hours Monday through Friday, 7:30am to 4:00pm with some flexibility Job Close Date 05/21/2019 Type of Posting External Department Austin Water Utility Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location See Notes to Applicants Preferred Qualifications Payroll experience and experience using automated timekeeping systems such as BANNER , ADP , PeopleSoft or Kronos Experience processing accounts payable, to include working with other departments and vendors to meet strict payment deadlines and using the City of Austin's AIMS or eCombs systems, or other similar financial management software Experience working independently in remote locations Demonstrated experience providing excellent customer service, including research and resolution to complex issues Experience developing professional correspondence in a variety of formats, for distribution to a wide variety of recipients Experience providing administrative support to a management team and technical field crew Database or software experience and the demonstrated ability to compile data from various sources to produce comprehensive reports or presentations Familiarity with records management best practices and experience with records control schedules, retention periods, and disposal of paper and electronic records Advanced proficiency in Microsoft Word 2013, Excel 2013, PowerPoint 2013, and Outlook 2013 Ability to travel to other locations, as needed Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR's (Open Records Request), CAF's (Citizen Action Forms), RCA's (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements, account for the years of related experience, and explain any substitutions of experience for education, or vice-versa (if applicable). Indicate the position(s) listed on your application that support(s) your answer. (Open Ended Question) * Describe your experience processing payroll and timekeeping. Include your experience using automated timekeeping systems such as Banner, ADP, PeopleSoft or Kronos. (Open Ended Question) * Do you have experience in accounts payable, accounting research and payables reconciliation? Yes No * Please describe your experience and proficiency level with the City of Austin AIMS system. If you have not used this system, please describe your experience using other similar automated purchasing/procurement software. (Open Ended Question) * Providing excellent customer service is essential in this position. Please describe your experience working with the public and facilitating the resolution of customer issues. (Open Ended Question) * Describe your experience providing high-level administrative support (i.e., oversight of key administrative support functions) for a management team and work group. (Open Ended Question) * Describe your experience providing support to a technical field crew. (Open Ended Question) * Describe your database experience and your ability to collect data in a variety of formats, data entry, analysis, and produce reports. (Open Ended Question) * What type of records management experience do you have, if any? None Filing and indexing Filing, indexing, and archiving Filing, indexing, archiving, and disposition Filing, indexing, archiving, disposition, and management of a records control schedule * Which of the following best describes your proficiency with Microsoft Excel? Basic: create/edit simple spreadsheets, sort data, enter formulas Intermediate: create/edit spreadsheets, create charts/graphs from spreadsheet data, hide and unhide rows/columns, use basic functions such as SUM, AVERAGE, and COUNT Advanced: develop complex spreadsheets, create charts/graphs/tables, import data from external databases, use AutoFilter to analyze data, use complex functions/formulas for math & logic equations Limited or no MS Excel experience, but proficiency with another spreadsheet application such as Lotus 1-2-3 or Apple Numbers No experience with Microsoft Excel * Which of the following best describes your proficiency with Microsoft Outlook? Basic: able to send/receive emails and schedule calendar items Intermediate: able to reply/forward email, use mail options to mark messages as confidential/high priority, set up read receipts, send meeting notices, set up task lists Advanced: able to view calendar conflicts for multiple users, manage email/calendar for other users, set up rules & alerts, resend/recall emails, assign/track completion status of tasks No or limited experience with Microsoft Outlook, but experienced with a similar office productivity software such as Lotus Notes or Novell GroupWise None of the above * Which of the following best describes your level of proficiency with Microsoft Word? Basic: skill level includes creating/editing/saving files, applying text formatting, using templates, using spell check, inserting date/time Intermediate: skill level includes formatting pages/sections, margins, tabs, outlines and headers/footers, inserting text boxes, tables and graphs, tracking changes, inserting hyperlinks, protecting documents Advanced: skill level includes using mail merge, creating forms, footnotes and headers, superscripts/subscripts, creating index/concordance, line drawings and macros, importing/exporting files Limited or no MS Word experience, but proficiency with another word processing application such as WordPerfect or Apple Pages No experience with Microsoft Word or other word processing applications * Are you able to travel to other locations, as needed? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Were you referred to this opportunity by an Austin Water employee? If yes, please provide employee's full name. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Management Analyst
Contra Costa County, CA Martinez, California, United States
May 13, 2019
Full Time
The Position Bargaining Unit:Management-Mmgt Classes, Classified & Exempt 4% additional COLA eff. 7/1/19 The Contra Costa County Administrator's Office (CAO) is seeking to add an enthusiastic, solution-oriented and systematic analyst to serve as a key member of its dynamic, professional team. Progressive analysts who thrive in a fast-paced and exciting environment and who have a strong work ethic and affinity for public service are encouraged to apply. The ideal candidate will have a proven track record demonstrating their ability to do the following: Manage a variety of work projects simultaneously and carry them through successful completion Effectively communicate both orally and in writing Self-motivated with a strong work ethic Build and maintain strong working relationships Possess a solid background in local government administration, specifically services and financing Evaluate situations that can be controversial, problematic and sensitive Flexibility to adapt to changing circumstances Adeptly operate a personal computer with word processing spreadsheets and data software applications Creative problem solver Demonstrate strong ethics and integrity Positive attitude, political astuteness and handle conflict well Reporting to senior administrative staff in the County Administrator's Office, the Management Analyst, who will provide support to the Health and Human Service or Public Protection areas, will serve as the budget or program analyst and primary representative of the County Administrator's Office to assigned departments; advise departments and exercise central management oversight and control in areas including budget, personnel and administrative policy; perform complex, administrative, budgetary and management analysis; provide technical support and assistance to senior staff on assigned projects; and perform other related work as required. Incumbents are expected to exercise independence in handling a variety of sensitive County matters and are expected to be knowledgeable of the operations and service delivery systems of their departmental assignments and program areas. Budget duties require ongoing oversight and monitoring to the extent that budget modification plans can be prepared. Management Analysts review, and at times prepare, budget submissions; after thorough analysis and development of supporting data, prepare budget and staffing recommendations for the CAO for inclusion in the County's annual proposed budget and coordinate updates for the final budget with the CAO and Auditor Controller; provide technical advice and assistance to assigned departments with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation; conduct written analysis of budget and administrative assignments using a variety of data collection techniques; review actual expenditures, expenditure patterns, and projections of departments; design and prepare computer spreadsheets of major activities; and prepare agenda items. For more detailed information about this position, please visit Brochure-Management Analyst . For more information on the County Administrator's Office, please visit our website at http://www.co.contra-costa.ca.us/94/County-Administration Read the complete job description at www.cccounty.us/hr. The eligible list established from this recruitment may remain in effect for six months. TENTATIVE EXAM DATES Structured Oral Examination: Week of July 8, 2019 Typical Tasks Reviews budget submissions of assigned departments; after thorough analysis and development of supporting data, prepares budget and staffing recommendations for the County Administrator's Office (CAO) for inclusion in the County's annual proposed budget and coordinates updates for the final budget with the CAO and Auditor-Controller Provides technical advice and assistance to assigned departments with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation, and any other matter requiring the County Administrator's Office input Conducts written analysis of budget and administrative assignments using a variety of data collection techniques including interviews, record reviews, and statistical sampling Reviews actual expenditures, expenditure patterns, and projections of assigned departments and additional departments as requested for conformance with respective budgets. Designs, prepares and maintains computer spreadsheets of major activities such as budget monitoring of departments, revenue analysis, grant and contract administration Prepares agenda items for assigned projects, prepares thorough, accurate Board agenda items and reviews departmental agenda items for clarity and completeness Keeps informed of changing federal and state laws and administrative regulations affecting the budget and overall operations of assigned departments Assists in the analysis of city annexation and redevelopment proposals Facilitates and conducts analytical studies and surveys regarding administrative and operational issues to address management concerns and promote efficiencies Works with CAO staff and departments to develop and implement policies; assists in the development and implementation of improved policies and financial procedures; coordinates CAO directives to affected departments and agencies. Serves as a member of the County's management team and provides staff support to County Administrative Office, Board of Supervisors, other members of the management team and advisory groups Works cooperatively with others to complete assignments including sharing relevant information, assisting others, and suggesting improvements in the ways and means by which the office conducts business Minimum Qualifications Education: Possession of a bachelor's degree from an accredited college or university with a major in public administration, business administration, political science, accounting, economics, finance, or a closely related field. Experience: Two (2) years of full-time or its equivalent experience in fiscal operations, budget development and preparation, financial/budget analysis, or governmental analytical work, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Public sector experience preferred. Substitution for Experience: Possession of a master's degree in business or public administration or a closely related field may be substituted for six (6) months of the required experience. Selection Process Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 100%) The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
Senior Management Analyst
Contra Costa County, CA Martinez, California, United States
May 13, 2019
Full Time
The Position Bargaining Unit: Management-Mmgt Classes, Classified & Exempt 4% additional COLA eff. 7/1/19 The Contra Costa County Administrator's Office (CAO) is seeking to add an enthusiastic, solution-oriented and systematic analyst to serve as a key member of its dynamic, professional team. Progressive analysts who thrive in a fast-paced and exciting environment and who have a strong work ethic and affinity for public service are encouraged to apply. The ideal candidate will have a proven track record demonstrating their ability to do the following: Manage a variety of work projects simultaneously and carry them through successful completion Effectively communicate both orally and in writing Self-motivated with a strong work ethic Build and maintain strong working relationships Possess a solid background in local government administration, specifically services and financing Evaluate situations that can be controversial, problematic and sensitive Flexibility to adapt to changing circumstances Adeptly operate a personal computer with word processing spreadsheets and data software applications Creative problem solver Demonstrate strong ethics and integrity Positive attitude, political astuteness and handle conflict well Reporting to senior administrative staff in the County Administrator's Office, the Senior Management Analyst, who will provide support to the Health and Human Service or Public Protection areas, will serve as the budget or program analyst and primary representative of the County Administrator's Office to assigned departments; advise departments and exercise central management oversight and control in areas including budget, personnel and administrative policy; perform complex, administrative, budgetary and management analysis; provide technical support and assistance to senior staff on assigned projects; and perform other related work as required. Incumbents are expected to exercise independence in handling a variety of sensitive County matters and are expected to be knowledgeable of the operations and service delivery systems of their departmental assignments and program areas. Budget duties require ongoing oversight and monitoring to the extent that budget modification plans can be prepared. Senior Management Analysts are generally assigned responsibility for multi-faceted departments/programs and more complex budgets, may be assigned direct management of a designated program or project relating to a functional area, and may provide technical advice and lead direction to others in the completion of assignments. Senior Management Analysts review, and at times prepare, budget submissions; after thorough analysis and development of supporting data, prepare budget and staffing recommendations for the CAO for inclusion in the County's annual proposed budget and coordinate updates for the final budget with the CAO and Auditor Controller; provide technical advice and assistance to assigned departments with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation; conduct written analysis of budget and administrative assignments using a variety of data collection techniques; review actual expenditures, expenditure patterns, and projections of departments; design and prepare computer spreadsheets of major activities; and prepare agenda items. For more detailed information about this position, please visit Brochure-Senior Management Analyst . For more information on the County Administrator's Office, please visit our website at http://www.co.contra-costa.ca.us/94/County-Administration Read the complete job description at www.cccounty.us/hr . The eligible list established from this recruitment may remain in effect for six months. TENTATIVE EXAM DATES Structured Oral Examination: Week of July 8, 2019 Typical Tasks MANAGEMENT RESPONSIBILITIES: Coordinates County government programs and/or services in an assigned functional area including program planning, administration and budgeting Reviews, and at times prepares, budget submissions of assigned departments; after thorough analysis and development of supporting data, prepares budget and staffing recommendations for the County Administrator's Office (CAO) for inclusion in the County's annual proposed budget and coordinates updates for the final budget with the CAO and Auditor-Controller Evaluates program requirements including staffing, furnishings and equipment and building facilities Conducts independent written analysis of budget, personnel, and administrative assignments using a variety of data collection techniques including interviews, record reviews, and statistical sampling Reviews actual expenditures, expenditure patterns, and projections of assigned departments and additional departments as requested for conformance with respective budgets Keeps informed of changing federal and state laws and administrative regulations affecting the budget and overall operations of assigned departments and functional area Independently designs, prepares and maintains computer spreadsheets of major activities such as budget monitoring of departments, revenue analysis, grant and contract administration, and labor costing Prepares agendas for assigned projects, prepares thorough, accurate Board agenda items and reviews departmental agenda items for clarity and completeness Provides technical advice and assistance to department staff with budget development, fiscal management, agenda submittals, work plans, special projects, rate recovery schedules, fee updates, program development and evaluation, and any other matter requiring the County Administrator's Office input Assists in the analysis of city annexation and redevelopment proposals Facilitates and conducts analytical studies and surveys regarding administrative and operational issues to address management concerns and promote efficiencies Works with CAO staff and departments to develop and implement policies; assists in the development and implementation of improved policies and financial procedures; and coordinates CAO directives to affected departments and agencies Independently formulates recommendations for action; prepares narrative and/or statistical reports, including implementation strategies; makes presentations to management or the public as required Serves as a member of the County's management team and provides staff support to County Administrative Office, Board of Supervisors, other members of the management team and advisory groups Works cooperatively with others to complete assignments including sharing relevant information, acting as a liaison between departments and programs, and suggesting and implementing improvements in the ways and means by which the office conducts business May provide lead direction to subordinate staff in the performance of administration and/or budgetary analysis CLERK OF THE BOARD'S OFFICE RESPONSIBILITIES: In addition to the management responsibilities stated above, individuals assigned to the Clerk of the Board Office performs the following duties: Oversees and manages the County's Boards and Commissions program, ensuring compliance with state and local statutes Provides Clerk of the Board management and administrative support, including acting as a meeting clerk, in the absence of the Chief Assistant Clerk of the Board - Senior Deputy County Administrator. Minimum Qualifications Education: Possession of a bachelor's degree from an accredited college or university with a major in public administration, political science, business administration, economics, finance, accounting or a closely related field. Experience: Three (3) years of full-time or its equivalent experience in fiscal operations, budget development and preparation, financial/budget analysis, or governmental analytical work, or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Public sector experience preferred. Substitution for Experience: Possession of a master's degree in business or public administration or a closely related field may be substituted for six (6) months of the required experience. Selection Process Application Filing: All applicants must apply on-line at www.cccounty.us/hr and submit the information as indicated on the job announcement by the final filing date. A completed Supplemental Questionnaire is required at the time of applying. Application Evaluation: Depending on the number of applications received, an Application Evaluation Board may be convened to evaluate and select the best-qualified candidates for invitation to the next phase of the examination. Oral Interview: Conducted by a Qualifications Appraisal Board who will evaluate candidates in job-related areas. (Weighted 100%) The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices. CONVICTION HISTORY After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment. DISASTER SERVICE WORKER All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.
MANAGEMENT ANALYST INTERN
CLARK COUNTY, NV Las Vegas, Nevada, United States
May 11, 2019
Temporary
ABOUT THE POSITION Clark County invites qualified candidates to apply for the position of Management Analyst Intern. TheIntern provides research, management, and administrative support to the Clark County Department of Administrative Services, the County Manager's Office, and the Board of County Commissioners. The Intern performs professional level administrative, organizational, systems, budgetary and related analysis for the organization and will interact with all departments in the County. Organizationally, the position is located within the Clark County Department of Administrative Services and will be supervised by the Chief Administrative Officer. This talented professional with a master's degree in public administration, management, public policy, public affairs, or related area, will be given the opportunity to play a key role in a myriad of high-priority County projects, and contribute to the organization at the executive leadership level; thrive in an environment that recognizes potential; and gain unique exposure to County operations. This unique position is designed to recruit top talent and help develop future leaders for Clark County. During your time as a Management Intern, you will spend one (1) year in the Clark County Department of Administrative Services supporting the department, the County Manager's Office, and the Board of County Commissioners. This position provides unique access to leaders of Clark County and is an excellent opportunity to learn about multiple facets of one of the nation's largest counties. TheInternship will begin on the agreed date of hire (approximately August1, 2019) and conclude after one (1) year. This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by the Office of Human Resources. MINIMUM REQUIREMENTS Applicants must have satisfactorily completed the requirements for a Master's Degree in Public Administration or a directly related field by July 1, 2019 or prior to employment, whichever comes first. (Verification of graduate degree will be required prior to starting employment). REQUIRED FORMS AND DOCUMENTS: 1. Clark County Application/On-Line Profile - Follow all the instructions on the application to include any education and experience that would qualify you for this position. Qualifying education and experience must clearly be documented in the "Education" and "Work Experience" sections of the application. Do notwrite "see attached resume" on your application. 2. Résumé - Include all experience in your resume related to this position. Include dates of employment and hours worked per week, in addition to the duties of the position. Include a list of all relevant extracurricular activities including community services/volunteer, professional organizations, school activities and honors. Sample resume format is available upon request. 3. Names, addresses and telephone numbers of three references, including that of a graduate advisor or instructor and a former work supervisor. 4. Undergraduate and graduate transcript to date (unofficial transcripts will be accepted). Transcripts must be turned in separately for both graduate and undergraduate coursework, even if obtained from the same university. It is the responsibility of the applicant to have alternative grade point scales converted to the standard 4.0 scale. Foreign applicants must provide translated copies of transcripts. 5. A one-page written statement on the applicant's reasons for applying for the internship. 6. A writing sample of between three (3) and five (5) double-spaced typed pages that discusses a current public policy problemthat you believe has an impact on Clark County. State the issue clearly and factually, along with any proposed policies, programs, or initiatives that will address the problem. Please be sure to state your opinion of the issue as well as supporting arguments. Applicants are responsible for submitting all required forms and documents prior to the closing date. Documents should be attached electronically to the application or e-mailed toClark County Human Resources, Attn: Carol Burgeson at carol.burgeson@clarkcountynv.gov . Additional information will not be accepted after the closing date. Initial interviews may be conducted by phone with final candidates being asked to participate in personal interviews in Las Vegas. Candidates will be given a minimum of 21-day advance notice to make personal travel arrangements. Travel and hotel costs will not be reimbursed. EXAMPLES OF DUTIES Since this Management Analyst Intern position is exclusively for the Department of Administrative Services, the Intern may be assigned any of the following duties and responsibilities: Participates in administrative, operational, budgetary or other studies related to the activities or operational area to which assigned. Determines analytical techniques and data gathering processes and obtains required information for analysis. Analyzes alternatives and makes recommendations regarding such matters as organizational structure, team and quality improvement alternatives, budget development and administration, staffing, facilities, productivity, and policy and procedure development and implementation. Oversees ongoing departmental areas such as directing departmental capital improvement inventories, developing departmental funding sources and accounting and project control systems. Confers with management and operational staff and assists in implementing changes resulting from such studies and analyses. Assists with and performs specific management support activities such as coordinating and preparing Board agenda items, coordinating departmental budget development and administration, reviewing and assessing proposed legislation, coordinating the development of departmental automated systems and representing the department head and others as specified. Confers with and represents the department and the County in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public. Provides liaison and staff support to a variety of committees and commissions. Leads special projects as assigned. Negotiates and administers a variety of agreements and service contracts. Maintains accurate records and files related to the areas of assignment. Prepares a variety of technical, statistical and narrative reports, correspondence and other written materials. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of arranging for transportation in order to attend off-site meetings and visit various work sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Closing Date/Time: 6/7/2019 5:01 PM Pacific
MANAGEMENT ANALYST 4
State of Nevada Carson, Nevada, United States
May 11, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as managers who train, supervise and evaluate the performance of subordinate supervisors; develop policies and procedures; and allocate staff and resources to accomplish goals and objectives. This position serves as the Program Manager for the Nevada Division of State Lands (NDSL) Nevada Tahoe Resource Team (NTRT). The NTRT is a multi-agency, interdisciplinary team consisting of professional staff from NDSL, Division of Forestry, Division of State Parks, and Department of Wildlife. The NTRT implements Nevada's share of the Lake Tahoe Environmental Improvement Program (EIP), a complex and collaborative effort to preserve and restore the Lake Tahoe Basin. The position also oversees the management of approximately 500 state-owned Lake Tahoe parcels, the Nevada Lake Tahoe License Plate grant program, and the Nevada Land Bank. Duties include overseeing the NTRT's timely implementation of Lake Tahoe restoration and land management projects; managing five non-executive budget accounts in compliance with applicable laws, regulations, policies and procedures; conducting long-range program and budget planning consistent with NDSL's Strategic Plan and the goals of the EIP; requesting new bond sales and managing existing bond authority; seeking and securing supplemental grant funding; and representing NDSL at local, state and federal meetings and with a variety of coordinating groups regarding Lake Tahoe. The position reports to the NDSL Deputy Administrator under general administrative direction of the Administrator. Applicants with direct experience with Lake Tahoe Basin natural resource programs and policies and/or advanced degrees in planning or natural resource management are encouraged to apply. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 05/24/2019
LEGAL RESEARCH ASSISTANT 1
State of Nevada Carson, Nevada, United States
May 11, 2019
Full Time
Legal Research Assistants provide paralegal assistance/support to agency counsel, research legal issues, and draft legal opinions, pleadings, motions and other documents. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This position in the Division of Industrial Relations, Legal Department in Carson City, Nevada. The incumbent primarily supports Division wide functions. This support includes functions in bankruptcy, collection work, OSHA administrative litigation, and workers' compensation administrative hearing practice. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 05/24/2019
MANAGEMENT ANALYST 2
State of Nevada Las Vegas, Nevada, United States
May 11, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Department of Education is recruiting for a Management Analyst 2, geographically located in Las Vegas, Nevada. The incumbent will apply statistical analyses; plan and implement data collection processes; collaborate with the Pre-K program team to establish baseline data; monitor data collection; evaluate the data and data collection methods; make recommendations for improvements; and support sub-grantees and Pre-K sites in collection, entry and interpretation of data. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 05/24/2019
ADMINISTRATIVE SERVICES MANAGER II
LOS ANGELES COUNTY Los Angeles, California, United States
May 11, 2019
Full Time
COUNTY OF LOS ANGELES TREASURER AND TAX COLLECTOR TRANSFER OPPORTUNITY ANNOUNCEMENT VACANCY INFORMATION : The Treasurer and Tax Collector (TTC) is seeking a highly motivated and qualified individual for the position ofAdministrative Services ManagerII in the Administrative Services Branch's Personnel Office. This transfer opportunity is located at the TTC headquarters in the Kenneth Hahn Hall of Administration building in downtown Los Angeles, which offers close proximity to various forms of public transportation and parking options. The address is 500 West Temple Street, Room 490, Los Angeles, CA 90012. This position offers a 5/40 or 9/80 work schedule. The County of Los Angeles provides employees who work in the Civic Center with a transportation allowance of $70 per month. Essential Job Functions DUTIES INCLUDE BUT ARE NOT LIMITED TO: Supervise thePersonnel Operations Unit. Overseethe administration of departmental job examinations and administer unclassified and classified management and executive examinations. Perform organizational and salary studies, and coordinate their submission tothe CEO Classification and Compensation Divisions. Conduct annual bonus reviews(ie. Out-of-Class, Additional Responsibilities, Superior-Subordinate, etc.), and obtain CEO approvals as needed. Oversee and approve departmental ePAR and eHR transactions including, but not limited to incoming and outgoing transactions,promotions,bonuses, and position control changes. Monitor the distribution and maintenance of requisitions in List Management. Function asthe departmentalMAPPand Performance Net administrator. Ensure the accurate and timely completion of annual recurrent assessments and reports such as the Outside Employment, Interlocking Trust, and Authorized User Agreement. Collaborate with other Countydepartments to recruit for temporary and special assignments such as the annual Property Tax Installments. DESIRABLE QUALIFICATIONS: Demonstrated ability to work independently,meet deadlines, and exceed expectations. Strong Organizational skillswith ability toswitch focus amongst a variety of priorities, and problem solve emergent issues. Excellent communication skills. Strong leadership skills and technical knowledge to effectively oversee daily personnel, classification, and recruitment operations functions. Demonstrated experience in handling employee performance or discipline issues. Requirements **DO NOT APPLY ONLINE** This transfer opportunity is only open to permanent County employees who currently hold the County of Los Angeles payroll title ofAdministrative Services Manager II, or its equivalent . Qualified employees are invited to submit a cover letter, resume, copies of the last two performance evaluations, and Time History Reports (Prime Variance only)for the last two years. Please e-mail your information to: TTC Exams/Recruitment LA County - Treasurer and Tax Collector Personnel Office Email: ttcexams@ttc.lacounty.gov Phone: (213) 893-0054 Please include your name, title of this transfer opportunity, and transfer opportunity bulletin number on all emailed documents. Additional Information All materials submitted by the individual will be evaluated. Only the most qualified individuals will be invited to participate in an interview. This transfer opportunity may close at any time without prior notice. Closing Date/Time:
Administrative Technician III
Oklahoma State Department of Health Oklahoma, USA
May 10, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Vital Records. This is a classified position, in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $27,601.67 based on education and experience. This position has a preferred qualification : Bilingual Speaker in English and Spanish, ability to communicate verbally and in writing with English/Spanish speaking clients. Position Description : Provide customer service to internal and external customers in the direction, processing, registration and issuance of certified Oklahoma birth and death records. Review complex legal documents and make independent decisions regarding the eligibility of the requestor to receive the requested record. Ensure timely, accurate, and legal compliance with state statutes, federal guidelines and OSDH regulations for the provision of these services. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/23/2019 11:59:00 PM
Administrative Technician III
Oklahoma State Department of Health Washington, Oklahoma, USA
May 10, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking full time Administrative Technician III providing support to Washington County Health Department. This is a classified position (PIN#34002372) in state government, located in Bartlesville, OK. OSDH offers a comprehensive Benefits Packet , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $27,601.67 based on education and experience. Position Description : This position is the first contact with client, either by phone or in person. Position enters and maintains client records and other data to prepare client for clinical services. Position will also take care of billing for services and collection of fees. Physical Demands While performing the duties of the job, employees are frequently required to stand, walk, lift, and reach. Work Environment This position is set in an office environment. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/20/2019 11:59:00 PM
Administrative Technician II
Oklahoma State Department of Health Garfield, Oklahoma, USA
May 10, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician providing support to Garfield County Health Department. This is a classified position (PIN 34001527) in state government, located in Enid. OSDH offers a comprehensive Benefits Packet , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here] . The annual salary for this position is up to $25,213.00 based on education and experience. Position Description : This position will independently perform technical duties and provide support to professional and technical staff to the Garfield County Health Department programs and staff. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level II: This is the career level of this job family where employees are assigned duties at all levels of complexity. Some responsibility may also be assigned for providing training or assistance to lower level employees. MINIMUM QUALIFICATIONS Level II: Education and Experience requirements at this level consist of one year of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Non-Competitive ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 5/21/2019 11:59:00 PM
Sr Administrative Services Manager
City of Fort Worth, TX Fort Worth, Texas, United States
May 10, 2019
Full Time
Requisition Number: 51891 Department: Water/WW The City of Fort Worth Water Department is seeking a Sr Administrative Services Manager to lead the department's budgetary and fiscal operations. The Sr Administrative Services Manager oversees a staff of 14 employees and manages the daily financial operations of the department. Sr Administrative Services Manager job duties include: Manage the financial operations and performance of the Water & Sewer enterprise fund with a combined budget of $460 million for Water, Sewer and Reclaimed operations and 990 positions. Develop the annual operating budget for the department, including Water, Sewer and Reclaimed revenues and expenditures. Direct the annual cost-of-service rate setting processes for retail water and sewer and wholesale water and sewer customers. Manage annual revenue bond sales and commercial paper program with $150M in authorization. Oversee allocation of funding sources in the five-year Capital Improvement Program totaling more than $1B to ensure that appropriate funding sources are applied to projects. Prepare financial forecasts for various internal and external audiences. Manage the annual audit process in collaboration with the Finance Department. Monitor, research and communicate topics of a financial nature to Water & Sewer fiscal staff and management team, Budget Office, City Manager's Office, Mayor and City Councilmembers, and other stakeholders. Oversee purchasing/procurement functions for the department. Oversee fleet management for the department. To be successful, the person in this position should demonstrate: Ability to communicate and interact effectively (both written and oral) with internal and external stakeholders, from internal fiscal staff to the Budget Office, CFO, City Manager's Office and City Councilmembers; and external agencies such as the Tarrant Regional Water District, Trinity River Authority, Texas Water Development Board, bond ratings agencies, and the department's Retail Rate Structure Stakeholder group. Experience leveraging multiple funding sources to meet operational goals. Knowledge of advanced principles of municipal budget preparation, trend analysis, forecasting and control. Knowledge of rate design principles and allocation of costs across customer classes. Preferred experience includes: Knowledge of and experience implementing the principles and attributes of Effective Utility Management (EUM). Knowledge of enterprise financial and budgeting systems such as PeopleSoft ERP and Hyperion. Minimum requirements include: Master's degree from an accredited college or university with major coursework in business management, public administration, business administration, or a related field. At least four (4) years of increasingly responsible and complex administrative, fiscal, personnel and management experience including two (2) years in a supervisory capacity. Closing Date/Time: 5/23/19
PRINCIPAL STAFF ANALYST (MHSA Coordinator)
Fresno County Fresno, California, United States
May 10, 2019
Full Time
ANNUAL SALARY: $90,142   APPLICATIONS MUST BE SUBMITTED ONLINE ONLY   The  Department of Behavioral Health  currently has an excellent career opportunity available for ambitious, detail oriented, hardworking professionals interested in a career as a  Principal Staff Analyst . Principal Staff Analysts  manage a departmental program or function, including but not limited to: planning, evaluation, and administration; and perform related work as required. Incumbents in this classification assist County Management by performing a wide variety of research, analysis, planning, evaluation, and administrative duties. Assignments may be directed toward accomplishing either specific programs or broad objectives of County operations.   The selected candidate will serve as the Mental Health Services Act (MHSA) Coordinator for the Department of Behavioral Health. Under the provisions of MHSA, also known as Proposition 63, County mental health departments receive categorical funding to assist in the provision of mental health services to underserved and un-served populations. These services are provided through new programs and/or expansions of existing programs. The Department of Behavioral Health is responsible for planning, developing, and administering all components of MHSA services. MHSA represents a comprehensive approach to the development of community based mental health services in which the Act addresses a broad continuum of community services and support, prevention and early intervention, workforce education and training,  capital facilities and technology and innovation. The MHSA Coordinator will be a key participant in the planning and budgeting of MHSA programs and will ensure that the Department adheres to all reporting requirements.   Note : The eligible list established from this recruitment may be used to fill both extra-help and permanently allocated positions vacancies occur. Individuals selected for extra-help appointment may be transitioned to a permanently allocated position at a later date as authorized by the Fresno County Personnel Rules. Positions in this classification are in Medical Group I - Light Physical Activity (Personnel Rule 8). This group includes positions which require only light physical effort and may include lifting of small, light objects and some bending, stooping, squatting, twisting, and reaching. Considerable walking or standing may be involved. Eligible candidates must be able to perform the essential functions of the position with or without reasonable accommodation. Closing Date/Time: Wed. 05/22/19 4:00 PM Pacific Time
Community Development Analyst I or II
Sacramento Housing & Redevelopment Agency (SHRA) Sacramento, CA, United States
May 09, 2019
Full Time
Description Classification: Represented by SHRA Employee Association Assist in the coordination and administration of CDBG Program within the City or County Areas Examination Only the most qualified applicants will be invited to an Oral Exam. As part of the Oral Exam, candidates may be required to respond to some written questions. Salary Range: The opening in Community Development is for a Range I or Range II. Range I: $53,609-$68,420 Range 2: $62,059-$79,204 Supplemental Questions Please thoroughly complete the supplemental questions when submitting your application. Applicants who answer "see resume" on the supplemental questions may be disqualified. Essential Areas of Responsibility Planning and Implementation • Analyze and Develop census data and demographic information to determine CDBG project area eligibility • Develop, Organize service provider files, service contracts, amendments, memorandum of understanding • Organize field visits to monitor city and county CDBG sub-recipients/grantees for compliance • Develop, analyze financial data for CDBG budget, department reports • Evaluate, analyze, coordinate and implement required documentation for CDBG monitoring requirements • Develop, coordinate required yearly status reports to HUD, (City/County Action Plan, Federal CDBG evaluation and reporting reports, housing impediments) • Develop, analyze, implement 3 and 5 year goals and objectives for city and county CDBG • Assist, coordinate with staff teams in community development, development services, housing services, administration, loan management, finance, legal concerning policy/program/project issues CDBG Program Support • Process sub-recipient payments, billing statements, public hearing notices • Coordinate meetings with program staff on technical program issues • Develop timelines/gantt charts for project development • Develop newsletters, staff reports, letters, memos, special project assignments upon request • Analyze, track, CDBG eligibility requirements according to current federal guidelines Other Program Support • Research, evaluate and implement internal and external communications to Agency staff members • Strong computer skills in Microsoft Word, Excel, Access, Project, HUD mandated software, Outlook, Internet • Attend City/County/Agency meetings upon request • Coordinate grand openings, meetings, workshops, presentations Education & Experience Bachelors degree plus 3 years experience or 7 years experience Job Duties & Responsibilities OTHER DUTIES: All employees may be assigned, and required to carry out, additional duties at any time. An employee with a known disability will only be assigned additional duties when the duty being added is an essential function of the position, or can be carried out with reasonable accommodation. Every employee is expected to participate in discussions of individual, department and Agency performance and work on problem-solving teams as assigned. Any employee serving on a problem-solving team may be asked to carry out the role of team leader. Any person driving for Sacramento Housing and Redevelopment Agency must maintain a valid driver's license on his/her person, and demonstrate compliance with the motor vehicle law, standards of courtesy on the road and attention to safety. All drivers must maintain their insurability. Closing Date/Time: 5/31/2019 5:00 PM Pacific
Senior Analyst (Budget/CIP)
City of San Jose San Jose, California, United States
May 09, 2019
Full Time
Positions and Duties The DPW is hiring one Senior Analyst for its Capital Improvement Program (CIP) to support Measure T Bond. This position will support a growing team that will manage upcoming and future workload related to the delivery of Measure T bond-funded infrastructure projects. Public Works has begun coordination and collaboration efforts with partner departments to identify, verify, scope, and proceed with projects related to Measure T. As the bond gets underway, a Senior Analyst is needed not only to provide strong budget support, but also to ensure proper processes are engaged that will lead to the overall success of the bond. The Senior Analyst position is a management-level position that reports to the Administrative Officer of Public Works. Responsibilities for the position may include, but are not limited to, the following: Prepare 5-year CIP source and use and related documents Prepare budget documents and deliverables for various budget processes Manage appropriations and request charge codes from Finance/Budget Monitor, open, and close charge codes in PeopleSoft and FMS Review labor reports and verify charges with project managers Prepare budget and expenditure reports regularly and as-needed Prepare and review reimbursement request packages Coordinate with partner departments for project deliverables and reports Provide budget and fiscal support to project managers Manage audit processes Act as Measure T liaison with Budget Office Act as Measure T liaison with partner departments and Finance for reimbursement documentation Special projects as assigned This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Work Management System Data Analyst
City of Seattle, WA Seattle, Washington, United States
May 09, 2019
Full Time
Position Description Seattle Public Utilities (SPU) is recruiting for a Work Management System Data Analyst. This is a key analytical position in the Work Management Support (WMS) group and relies on strong technical and analytical skills to provide work and asset management related analysis and reporting services to all levels of management in order to support the strategic requirements of the Utility. Our City Values The City of Seattle is committed to creating a workplace where every employee is valued for who they are and can do their best work. As City employees, we commit to the citywide values of equity, inclusion, learning, accountability, and stewardship so that we can each thrive in the workplace. Our values shape how we create and maintain a work environment that is based on care, consideration, and respect so we can best serve our communities and support one another as colleagues. About Seattle Public Utilities: Seattle Public Utilities (SPU) provides essential utility services to a rapidly growing and increasingly complex city and region. With more people living in Seattle than ever before, we face a range of new challenges, requirements, and responsibilities. This is an exciting time for us, as we embrace the challenge of balancing environmental enhancement, service excellence, and compliance with affordability. We are exploring and sharing approaches to meeting new and future demands. SPU strives to be a Community Centered Utility working to make Seattle the best place to live for everyone. We deliver high quality, vital services, across four lines of business: providing water, solid waste, drainage and wastewater services for Seattle residents and businesses. We also provide drinking water for 1.4 million regional customers in Seattle and the other municipalities. Our customers depend on us to deliver high quality, reliable utility services and to provide value for dollar. With that goal in mind, we pursue everything we do with the following core areas of focus: Achieve Excellence in Core Service Delivery Increase Affordability and Accountability Improve Investment Value Enhance Public Health and Environment Ensure Equity and Inclusion Expand our Impact through Strong Partnerships. Job Responsibilities The work of the Analyst includes: Provides analytic support related to asset management and maintenance activities to Planning and System Support Division staff, Line of Business leadership and Field Operations staff. Interfaces with customers to understand and interpret business requirements in order to provide targeted reports from SPU's work management systems. Identify opportunities for continuous process and data gathering improvements, both within Maximo and the line of business processes. Facilitate diverse working groups representing various interests to identify reporting requirements, business process and data requirements. Create and document business process and training support documentation for Maximo user. Communicates complex analysis effectively through written reports, tabular and graphical results to drive decision-making and action. Generates system and ad hoc reports to provide clarity for budget and rate-setting exercises. Develops and implements reporting to assist in developing Key Performance Indicators (KPI) and metrics reporting for maintenance activities. Provides support to multi-tiered QA/QC process through the development and implementation of structured and ad-hoc reports/queries. Processes ad hoc data import and data export requests. Provides timely and accurate responses to legal inquiries (under the direction of SPU legal representatives, Public Disclosure Requests (PDR), and other authorized requestors. Provides support to Maximo user community in the use of Maximo, Mobile Computing technologies and a variety of reporting platforms. Serves as the Subject Matter Expert for sustainment and maintenance of the Maximo system Qualifications Experience: Three (3)years of experience in systems, operations, procedures, research or analysis. Education: Bachelor's degree in business or public administration, finance, computer science or a related field. Education/Experience Equivalency: Combinations of appropriate education, training, certification and experience will be evaluated on an individual basis for comparability to the minimum education and experience requirements. Additional Information The ideal candidate should possess: Three (3) plus years ofincreasingly responsible professional-level experience in business reporting and analytics. Proven high level of MS Office data management tools including Excel,Access and demonstrated experience in reporting within an Oracle environment. Experience in CMMS systems, maintenance operations, business procedures, data research and analysis. Experience with ESRI Geographic Information System (GIS) reporting/display tools is a plus. Experience working with data related to water, drainage and wastewater, gas or other utilities. Project management experience. Closing Date/Time: 5/21/2019 4:00 PM Pacific
SENIOR MANAGEMENT ANALYST (Contracts Analyst)
VALLEY WATER San Jose, California, United States
May 09, 2019
Full Time
Description Purchasing and Consultant Contracts Unit (Position Code 1020) Overview: If you are a highly motivated, flexible, and organized professional with contract management experience, then join the dedicated team of contract professionals in the Purchasing and Contracts Unit. The Senior Management Analyst (Contracts Analyst)will independently facilitate the competitive procurement of professional services in support of all Valley Water business areas. Working directly with project managers, counsel's office, and management, this position is responsible for the effective facilitation of highly complex professional service procurements, including the development of scopes of work, creation of proposal solicitation packages, evaluation of proposals, contract negotiation, and dispute resolution. This position will also work closely with department supervisors and managers to assess operational practices and deploy improvement initiatives that align with best practices. Key Responsibilities include, but are not limited to : Work with project managers, counsel's office, and management to develop scope of work for complex professional service contracts. Develop proposal solicitation packages, evaluate proposals, negotiate contracts, and resolve disputes. Execute procurement processes while in compliance with internal and external laws, regulations, and policies. Provide ongoing technical support, guidance, and training for departmental colleagues. Identify operational areas for improvement and provide recommendations to management. Ideal Candidate's Background includes: Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below. Ideal Experience: 5 years of public sector experience leading the procurement of professional services. Proficiency in the use of Enterprise Resource Planning (ERP) Systems and/or automated procurement systems. Experience in engineering planning and design contracts for large public works projects. Project Management. Experience leading projects. Significant experience working directly with project managers to develop scopes of work and negotiate complex and high dollar professional service contracts. Ideal Knowledge Detailed knowledge and understanding of State, Federal and Local public procurement laws and regulations. Ideal Skills and Abilities: Work with interdisciplinary teams including project managers, counsel, and management to achieve common goals and objectives. Communicate effectively (both verbal and written). Negotiation skills. Minimum Qualifications: Experience: Five years of increasingly responsible experience in administrative, management, systems, operations, budgetary or similar analyses; experience should reflect diversity of analytical experience. Ideal Training and Education: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, political science, business administration or a related field. Directly related experience may be substituted for the college requirement based on one and one-half years of experience for one year of education to a maximum of four years. License or Certificate Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click here Selection Process (1) The selection process may include one or more of the following:application review, application assessment, performance test, written test and/or oral interview examination. (2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above.Resumes are recommended. NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary. Consideration may be given to existing applicant pools within the same classification. Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request. Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities.Please advise Human Resources in advance of any special needs by calling 1-408-630-2260. Please be aware that once submitted all application materials become the property of Valley Water and will not be returned.Human Resources staff is not authorized to make copies of application materials for applicants. Closing Date/Time: 5/27/2019 11:59 PM Pacific
Organizational Change Manager (Management Analyst III)
City of Tacoma, WA Tacoma, WA, United States
May 08, 2019
Full Time
Position Description The City of Tacoma is seeking an experienced and dynamic change leader who will guide the organization through the myriad changes we are embracing as we seek to continuously improve the quality of our services for the community. As an Organizational Change Manager, your first priority will be to support the City of Tacoma SAP HANA Analytics (HANAlytics) team in their efforts to transform the way all City departments access and utilize data from our ERP system. This challenging and rewarding opportunity will require you to design, develop, and implement a change management framework that meets the needs of the project team, and that provides guidance and support to employees at all levels of the organization as the project is rolled out. They will be responsible for understanding complex technical requirements and translating them into common language to guide individuals throughout all levels of the organization through the stages of change including, awareness, desire, knowledge, ability, and reinforcement. These efforts prepare, equip and support a wide variety of employees across diverse functions throughout the City in moving from current state to future state practices, which are vital to adoption. Key deliverables for the HANAlytics project include: Organizational and stakeholder assessment(s) Organization readiness, culture, and risk assessments Sponsor, leadership, and stakeholder engagement plans Communication strategy and plan Training strategy and plan Facilitation of change characteristics and "as-is/to-be" process documentation and analysis Post-implementation reviews, including measures of success and lessons learned Comprehensive change and workforce transition plans and programs, including strategies to support change and transition initiatives Upon the successful implementation of the HANAlytics project, you will then develop and implement a broader change management framework for use throughout the City. As a senior strategic advisor, you will assist executive project champions, citywide senior leadership teams, and program/people managers throughout the organization in guiding and implementing the adoption of this framework in business-led change initiatives. This citywide program is housed within Human Resources and works closely with senior executive management to engage in dynamic and cross-functional projects and policy development. Once fully staffed in 2019, the Continuous Improvement team (CI) will consist of nine staff across three areas: Innovation & Process Improvement Using the City of Tacoma's ci4i Improvement Framework, this team is responsible for conducting process improvement efforts with workgroups throughout the organization to enhance service delivery to the community, improve internal operations, and generate financial efficiencies. This team also supports citywide efforts to further City Council priorities (similar to a Bloomberg Innovation Team). Learning This team will be responsible for transforming the Citywide corporate training program to develop a variety of learning opportunities to help our workforce sharpen the skills they need to address increasingly complex issues. Organizational Effectiveness This team will be responsible for working with people managers and program managers citywide to increase our effectiveness as an organization through better leadership and streamlined organizational processes. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications Desirable Qualifications (Training and Education): A Bachelor's Degree and advanced subject matter expertise in change management, as indicated by Prosci, CCMP, or similar change management certification. Candidate should also have 5-7 years of OCM experience delivering services in a large organization. Preferred : Experience leading large organization-wide change management projects. Experience working with governments and/or utilities in program and project management. Experience working with technology teams in complex environments. Knowledge & Skills Collaborates - Building partnerships and working collaboratively with others to meet shared objectives Plans and Aligns - planning and prioritizing work to meet commitments aligned with organizational goals Communicates Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Organizational Savvy - Maneuvering comfortably through complex policy, process, and people related to organizational dynamics Interpersonal Savvy - Relating openly and comfortably with diverse groups of people The Ideal Candidate The City of Tacoma is seeking an engaging and adaptive Organizational Change Manager with expertise in guiding implementation and adoption of new technology. The ideal candidate is strategically minded with excellent communications skills and can confidently maneuver through complex policies, processes, systems and relationships. This individual should be future oriented, display outstanding judgment, and enjoy the challenges of a highly technical, dynamic and fast-paced work environment. The top candidate for this position will have a successful and verifiable career history with proven experience as a strong change leader with examples of value-added special projects and organizational initiatives. Candidates that represent the diversity of the Tacoma community and/or are multilingual are encouraged to apply. Selection Process & Supplemental Information The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. To be considered for this challenging and rewarding career opportunity, please apply online through the City of Tacoma's website and attach a detailed resume and cover letter describing your experience, training, motivations, and expertise as it relates to the responsibilities of this position and a list of five references at the time of application. Please also attach a digital file of 10 pages or less that represents work you are proud of (could be a presentation, report, photo with explanation, etc.) NOTE: Applications received without the required resume and cover letter will not progress in the selection process. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contactthe Human Resources officeat (253) 591.5400 by 5:00 pm of the closingdateof the job announcement.This will allow us to assist you before the job announcement closes. Closing Date/Time: 5/20/2019 5:00 PM Pacific
Continuous Improvement Specialist (Management Analyst I)
City of Tacoma, WA Tacoma, WA, United States
May 08, 2019
Full Time
Position Description The City of Tacoma seeks a high-performing Continuous Improvement Specialist to support the Innovation and Process Improvement group--within the Continuous Improvement team--by aiding with routine project management administration, change management coordination, and customer relationship management. Under minimal supervision, this position supports a high-performing team of higher-level professional CI Analysts in their work on complex, cross-departmental projects with high impact and visibility across the City, which includes General Government and Tacoma Public Utilities. The CI Specialist will support the CI team by ensuring that project deliverables are fulfilled on time and within the project charter's specifications and objectives. This position is term-limited and funding cannot be guaranteed beyond December 31, 2020. To achieve this, the CI Specialist will be responsible for duties and tasks that include, but are not limited to: Data mining / collection and analysis Highly efficient meeting and workshop coordination High-touch liaising with directors and managers across all City departments Detail-oriented analytical problem solving Succinct and precise note taking and task tracking in work meetings with staff at all levels Meticulous tracking of key performance indicators for each project Maintenance of internal project management processes and tracking systems Adaptive situational awareness competencies to support the management of large cross-functional teams This citywide program is housed within Human Resources and works closely with senior executive management to engage in dynamic and cross-functional projects and policy development. Once fully staffed in 2019, the Continuous Improvement team (CI) will consist of nine staff across three areas: Innovation & Process Improvement Using the City of Tacoma's ci4i Improvement Framework, this team is responsible for conducting process improvement efforts with workgroups throughout the organization to enhance service delivery to the community, improve internal operations, and generate financial efficiencies. This team also supports citywide efforts to further City Council priorities (similar to a Bloomberg Innovation Team). Learning This team will be responsible for transforming the Citywide corporate training program to develop a variety of learning opportunities to help our workforce sharpen the skills they need to address increasingly complex issues. Organizational Effectiveness This team will be responsible for working with people managers and program managers citywide to increase our effectiveness as an organization through better leadership and streamlined organizational processes. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications Desirable Qualifications (Training and Education): Associate's Degree or above, and at least two years of work in project management, business operations, change management, or program management. Preferred : Bachelor's Degree and training or certification in a process improvement or problem solving methodologies such as lean, Total Quality Management (TQM), High Performing Organization (HPO), Theory of Constraints (TOC), Root Cause Analysis (RCA), or similar. Knowledge & Skills Project management task tracking Process and stakeholder mapping Organizational analysis Business Intelligence, program evaluation and/or strategic planning experience Experience with complex scheduling and coordinating of large cross-functional teams Precise and effective business communications - developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences Facilitating for effective and equitable collaboration Confidence and persuasiveness in communicating and liaising with decision makers Strong time management regiments and the ability to prioritize completing objectives to meet commitments aligned with organizational goals Confidence and ability to maneuver comfortably through complex policy, process, and people related to organizational dynamics Interpersonal savvy - ability to relate openly and comfortably with diverse groups of people The Ideal Candidate A CI Specialist will be adept at supporting seven to ten projects at once by regularly liaising with project leads and internal customers, managing ambiguity and high-pressure environments with sound decision-making analysis and work prioritization, and completing duties that support CI initiatives and projects on time with a high-degree of precision. This individual should be a strong writer and communicator, a detailed analyst with adaptability to move from high-level to low-level analysis and design, and a conscientious and adaptive self-starter who will identify and implement business and process improvements for the CI team as they arise in day-to-day work. This individual should enjoy the challenges of a highly technical, dynamic and fast-paced work environment. Candidates that represent the diversity of the Tacoma community and/or are multilingual are encouraged to apply. Selection Process & Supplemental Information The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. To be considered for this challenging and rewarding career opportunity, please apply online through the City of Tacoma's website and attach a detailed resume and cover letter describing your experience, training, motivations, and expertise as it relates to the responsibilities of this position and a list of five references at the time of application. Please also attach a digital file of 10 pages or less that represents work you are proud of (could be a presentation, report, photo with explanation, etc.) NOTE: Applications received without the required resume and cover letter will not progress in the selection process. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contactthe Human Resources officeat (253) 591.5400 by 5:00 pm of the closingdateof the job announcement.This will allow us to assist you before the job announcement closes. Closing Date/Time: 5/27/2019 5:00 PM Pacific
MANAGEMENT ANALYST 3
State of Nevada Carson, Nevada, United States
May 08, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents function as first-line supervisors who train, supervise and evaluate the performance of assigned staff; assign and review work; and initiate disciplinary action. This position is for a Management Analyst III within the Department of Health and Human Services, Office of Analytics in Carson City, NV. This position is responsible for the collection of healthcare data; analyzing hospital and other Medicaid provider financial and statistical data; preparing financial reports; assisting with the development of Medicaid Rates and analyzing hospital and other Medicaid provider financial and statistical data; preparing financial reports; assisting with the development of Medicaid Rates and analyzing rate appeals for Medicaid providers; calculating and preparing analysis showing fiscal impact of rate proposals; reviewing and analyzing changes in federal and state law to determine the impact to the agency; drafting state plan amendments and other policies and procedures; and presenting at public hearings and provider workshops. This position maintains data quality and control and completes all requests related to claims data from internal and external partners within specified timeframes in a very fast-paced working environment under minimal supervision. This position requires the demonstrated use of statistical methods and programs utilizing SAS or similar analytic software. This position may require travel both in and out of state up to 25%. Nevada offers sunshine and recreational opportunities including golfing, biking, off-roading, hiking, skiing, and fishing. Nevada's landscape and economy are a few reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees retirement plan; 11 paid holidays; and accrual of 3 weeks of sick leave each year. DHCFP is committed to Equal Employment Opportunity/Affirmative Action. *** THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE. *** Closing Date/Time: 05/21/2019
Associate Management Analyst
SANTA CLARA COUNTY, CA San Jose, California, United States
May 08, 2019
Full Time
Under close supervision, initially in a training capacity, to conduct or assist in conducting of a variety of analytical, staff studies and/or projects for assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives. NOTE: Candidates who meet the employment standards will be invited to take a written examination. Written exams are tentatively scheduled for Thursday, June 20, 2019, Friday, June 21, 2019, and Saturday, June 22, 2019. Typical Tasks Conducts or participates in systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions;   Assists with or performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors;   Gathers data, analyzes information, and prepares reports outlining methodology, analysis and recommendations related to administrative, fiscal, organizational, human resources and management issues;   Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information;   Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements;   Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs;   Develops, summarizes, and maintains administrative and fiscal records;    Develops and analyzes quantitative data for management control and evaluation purposes;   Prepares and presents a variety of budgetary, informational and statistical reports which may include recommendations in written, graphic, and oral presentations;   Uses a variety of information applications and databases to collect, analyze and prepare reports;   May be assigned as a Disaster Service Worker, as required;   Performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities.   Training and Experience Note: The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree.  Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis.   Special Requirements:   Possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of:    Basic organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures;   Basic concepts and purposes of administrative and human resources management such as budgeting, workload and staffing analysis, position classification and pay, recruitment and test development, and employee relations;   Basic local government functions and organization;   Principles of mathematical and statistical computations;   Effective communication and interviewing techniques required for gathering, evaluating, and transmitting information;   English usage, grammar, spelling, vocabulary, and punctuation;   Modern office practices, methods, and computer equipment and applications related to the work.  Ability to:     Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data;   Analyze information, reach valid conclusions, and provide appropriate recommendations;   Prepare and present clear and concise reports;   Identify and define problem areas;   Identify and evaluate concrete variables;   Persuade, justify, and project consequences of decisions and/or recommendations;   Plan, coordinate and initiate action necessary to implement recommendations;   Communicate effectively and establish and maintain cooperative working relationships with departmental officials, employees and the general public;   Develop and evaluate alternatives;   Reason logically and creatively and utilize a variety of analytical techniques to resolve managerial problems.   Willingness to do routine or detailed work in order to learn the practical application of management analysis principles and techniques.   Willingness and ability to accept increasing responsibility. Closing Date/Time: 5/21/2019 11:59 PM Pacific
Management Analyst
SANTA CLARA COUNTY, CA San Jose, California, United States
May 08, 2019
Full Time
Under general supervision, to conduct a wide variety of administrative, analytical, and staff studies and/or projects for assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives. NOTE: Candidates who meet the employment standards will be invited to take a written examination. Written exams are tentatively scheduled for Thursday, June 20, 2019, Friday, June 21, 2019, and Saturday, June 22, 2019. Typical Tasks Conducts systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions;   Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors;   Gathers data and analyzes information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues;   Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information;   Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements;   Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs;   Develops, summarizes, and maintains administrative and fiscal records;   Develops and analyzes quantitative data for management control and evaluation purposes;   Prepares and presents a variety of budgetary, informational and statistical reports which may include recommendations in written, graphic and oral presentations;   Makes verbal presentations of study findings/recommendations to department and County management, boards and commissions;   Acts as departmental resource in the area of expertise;   Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements;   Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials;   Manages projects and develops study project plans, may conduct or assist in conducting studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/projects;   Uses a variety of information applications and databases to collect, analyze and prepare reports;   May train and guide lower level staff;   May be assigned as a Disaster Service Worker, as required;   Performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities.   Training and Experience Note:   The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree.  Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis;   AND   Two (2) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing.   Possession of a Master's degree may substitute for one (1) year of the required experience.   Special Requirements: Possession of a valid California driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Authorization.   Some positions may require Live Scan screening as part of the background check process. Knowledge of:   Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures;   Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems;   Methods of research and report preparation, writing and presentation;   Contracts and negotiation techniques;   Project management and reporting requirements;   Basic local government functions and organization;   Principles of mathematical and statistical computations;   Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information;   English usage, grammar, spelling, vocabulary, and punctuation;   Modern office practices, methods, and computer equipment and applications related to the work.   Ability to:  Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data;   Analyze information and reach valid conclusions;   Prepare and present clear and concise reports;   Identify and define problem areas;   Identify and evaluate concrete and abstract variables;   Persuade, justify, and project consequences of decisions and/or recommendations;   Plan, coordinate and initiate action necessary to implement recommendations;   Negotiate, monitor, and review contracts for compliance;   Represent the department on assigned committees and with outside agencies;   Interact with personnel at all organizational levels and functions in stressful and/or confrontation type situations and establish and maintain effective communication;   Analyze policies and procedures and make recommendations to management;   Utilize computers and advanced computer software to analyze information;   Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes;   Work independently performing a wide variety of analytical assignments and meet deadlines. Closing Date/Time: 5/21/2019 11:59 PM Pacific
Senior Management Analyst
SANTA CLARA COUNTY, CA San Jose, California, United States
May 08, 2019
Full Time
Under direction, to conduct highly complex administrative, analytical, and staff studies and/or projects to assigned departmental activities; analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements in support of the management functions, practices and services or the implementation of program objectives; and to serve as a consultant to top management impacting management policy and planning activities.   NOTE: Candidates who meet the employment standards will be invited to take a written examination. Written exams are tentatively scheduled for Thursday, June 20, 2019, Friday, June 21, 2019, and Saturday, June 22, 2019. Typical Tasks Conducts complex and diverse organization, policy, systems and analytical studies on organization, procedures, budgetary requirements, human resources management and other related management functions; Performs cost studies, conducts surveys, and conducts feasibility studies by collecting, tabulating and analyzing a wide variety of data using appropriate statistical methods to determine trends, cycles, and underlying factors; Gathers data and analyzes  information, and prepares reports outlining methodology, analysis recommendations related to administrative, fiscal, organizational, human resources and management issues; Interviews and consults with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information; Analyzes programmatic practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; Conducts needs analysis, feasibility studies, and evaluations for assigned projects and programs; Develops, summarizes, and maintains administrative and fiscal records; Develops and analyzes quantitative data for management control and evaluation purposes; Prepares, recommends and presents a variety of budgetary, informational and statistical reports on a broad spectrum of specialized administrative and program related problems, through written, graphic, and oral presentations Makes verbal presentations of study findings/recommendations to department and County management and boards and commissions as the assignment requires; Serves as the subject expert on a departmental or County-wide basis in the area of assignment,  and is accountable for proficiency in using the tools of a highly complex management analysis activity; Negotiates and monitors contracts; ensures compliance with contract provisions; coordinates with service providers in the delivery of contract requirements; Prepares and participates in RFP process, writes grant proposals, reports, program documentation, policies, procedures and other written materials; Manages projects and develops study project plans, may conduct studies requiring inter-departmental coordination; effectively recommends study parameters and determines appropriate methodology and sources of information for assigned studies/proejcts; Uses a variety of information applications and databases to collect, analyze and prepare reports; May provide direct supervision to subordinate staff by directing the work activities; prioritizing and coordinating work assignments; reviewing work for accuracy; recommending improvements in workflow and procedures; May participate in the selecting, training, motivating, and evaluating assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; May be assigned as a Disaster Service Worker, as required; And performs other related duties as required. Employment Standards Sufficient education, training and experience that demonstrates the ability to perform the above typical tasks, and possession of the following knowledge and abilities. Training and Experience Note :  The required knowledge and abilities are acquired through training and experience equivalent to the possession of a Bachelor's degree.  Relevant analytical, administrative, lead, supervisory or management experience that includes interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing can substitute for education on a year-for-year basis;   AND Four (4) years of experience performing analytical, administrative, lead, supervisory or management duties, which include interpreting rules and regulations, gathering and analyzing data and formulating recommendations, and report writing; one year must be at the journey level. Possession of a Master's degree can substitute for one (1) year of the required experience. Special Requirements: Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Some positions may require Live Scan screening as part of the background check process. Knowledge of: Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies and procedures; Methods of research and report preparation, writing and presentation; Contracts and negotiation skills; Project management and reporting requirements; Staff analysis methods, study plan preparation, statistical methods applicable to management analysis; Management problem solving methods; Basic local governmental functions and organization; Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures; Effective communication and interviewing techniques at all organizational levels of the County or other public or private agencies required for gathering, evaluating, and transmitting information; English usage, grammar, spelling, vocabulary, and punctuation; Modern office practices, methods, and computer equipment and applications related to the work. Ability to: Formulate, gather, interpret, analyze, evaluate and present a variety of financial, informational, and statistical data; Reason logically and creatively and utilize a variety of analytical techniques to resolve complex and specialized managerial problems; Identify and define problem areas and develop and evaluate alternatives to these complex issues; Persuade, justify, and project consequences of decisions and/or recommendations; Negotiate, monitor, and review contracts for compliance; Prepare and present clear and concise reports; Supervise and train staff in work procedures; Consult with and advise administrators and other interested parties on a wide variety of issues in the subject matter specialization; Gain and maintain the confidence and cooperation of those contacted during the course of work especially in sensitive relationships with representatives of departmental and other outside groups; Represent management and/or act as management spokesperson in dealing with other employees, departments, boards, commissions or other outside agencies or groups; Deal tactfully and persuasively with others in controversial situations; Analyze policies and procedures and make recommendations to management; Utilize computers and advanced computer software to analyze information; Make recommendations for program and procedural modifications based on financial performance, regulatory and/or legislative changes; Work independently performing complex analytical assignments and meets deadlines. Closing Date/Time: 5/21/2019 11:59 PM Pacific