This examination is being given to fill one (1) vacancy in the Human Resources Division and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Human Resources Division is seeking an experienced analyst to perform complex professional level public personnel work in the area of leave management. Please click on the link below to view the recruitment brochure: Leave Administration Coordinator NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; frequent sitting, standing, and walking for long periods; occasional driving, climbing stairs, pushing, pulling, bending, and squatting; Lifting -Ability to occasionally lift up to 15 pounds; Vision -Constant reading and close-up work and good overall vision; frequent eye/hand coordination; occasional color/depth perception and peripheral vision; Dexterity -Frequent holding, grasping and writing; occasional reaching and repetitive motion; Hearing/Talking -Constant hearing normal speech, talking in person and on the telephone; occasional hearing faint sounds; Emotional/ Psychological -Constant public contact, decision making and concentration; frequent working alone; Special Requirements -May occasionally work weekends/nights; may be required to travel; Environmental -Occasional exposure to noise. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option offour medical plans: a Kaiser HMO plan, a Sutter Health Plus HMO plan, and two self-funded PPO plans called theSelect Plan and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice offour dental plans: Three through Delta Dental and one through United Health Care-Select Managed Care Direct Compensation Plan.The County pays the full premium for all but one Delta Dental Plan (Buy-up), which the employee pays a slightly higher cost.Dependent coverage is available at the employee's expense. Vision Insurance : The County provides two vision plan optionsthrough Vision Service Plan (VSP). There is no cost for the base plan atemployee only coverage. The buy-up plan option has a slightly higher cost.dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate.Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. Section 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan and dependent care costs. Annual limits are set by the IRS and may change each year. Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. For members of this unit, the County shall make a contribution equal to 1% of the employee's base salary to the deferred compensation plan. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : 14 paid holidays per year. Vacation Cash-Out : Members shall have the option of purchasing up to eight 8-hour days vacation time once each calendar year from the member's accumulated vacation with the approval of the County Administrator. Confidential Unit Supplement: :Members of this unit shall receive a supplement of 10% of base salary. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Recruitment Incentives : Upon the request of the Department Head and with the approval of the County Administrator or his designee, the following recruitment incentives may be provided: (a) Reimbursement of moving expenses : Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and his/her family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. (b) Vacation Accrual Rate : The San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. (c) Sick Leave : If the candidate is leaving other employment to accept the San Joaquin County position, credit of the candidate's actual unreimbursable sick leave hours from the candidate's last agency will be a maximum of 160 hours. Such hours shall be subject to San Joaquin County's minimum sick leave cash out options. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities :Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Note: County employees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the confidential unit shall have the option to either retain their existing cafeteria plan contribution amount or have a one-time option at time of hire of opting for the 10% unrepresented supplement in lieu of retaining their cafeteria allowance. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/13/2019 11:59:00 PM
Nov 19, 2019
Full Time
This examination is being given to fill one (1) vacancy in the Human Resources Division and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. The Human Resources Division is seeking an experienced analyst to perform complex professional level public personnel work in the area of leave management. Please click on the link below to view the recruitment brochure: Leave Administration Coordinator NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; frequent sitting, standing, and walking for long periods; occasional driving, climbing stairs, pushing, pulling, bending, and squatting; Lifting -Ability to occasionally lift up to 15 pounds; Vision -Constant reading and close-up work and good overall vision; frequent eye/hand coordination; occasional color/depth perception and peripheral vision; Dexterity -Frequent holding, grasping and writing; occasional reaching and repetitive motion; Hearing/Talking -Constant hearing normal speech, talking in person and on the telephone; occasional hearing faint sounds; Emotional/ Psychological -Constant public contact, decision making and concentration; frequent working alone; Special Requirements -May occasionally work weekends/nights; may be required to travel; Environmental -Occasional exposure to noise. BENEFITS Health Insurance : San Joaquin County provides a comprehensive benefits package to employees of this bargaining unit. The benefits include the option offour medical plans: a Kaiser HMO plan, a Sutter Health Plus HMO plan, and two self-funded PPO plans called theSelect Plan and Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance : The County provides employees with a choice offour dental plans: Three through Delta Dental and one through United Health Care-Select Managed Care Direct Compensation Plan.The County pays the full premium for all but one Delta Dental Plan (Buy-up), which the employee pays a slightly higher cost.Dependent coverage is available at the employee's expense. Vision Insurance : The County provides two vision plan optionsthrough Vision Service Plan (VSP). There is no cost for the base plan atemployee only coverage. The buy-up plan option has a slightly higher cost.dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate.Regular employees in this unit shall be provided with a supplemental life insurance policy with a face value up to $75,000. Section 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan and dependent care costs. Annual limits are set by the IRS and may change each year. Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $18,000 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $24,000. The Roth IRA (after tax) is also now available. For members of this unit, the County shall make a contribution equal to 1% of the employee's base salary to the deferred compensation plan. Vacation : Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holiday : 14 paid holidays per year. Vacation Cash-Out : Members shall have the option of purchasing up to eight 8-hour days vacation time once each calendar year from the member's accumulated vacation with the approval of the County Administrator. Confidential Unit Supplement: :Members of this unit shall receive a supplement of 10% of base salary. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing : Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Recruitment Incentives : Upon the request of the Department Head and with the approval of the County Administrator or his designee, the following recruitment incentives may be provided: (a) Reimbursement of moving expenses : Actual documented cost of moving to a maximum of $2,000. Costs may include moving expenses, interim housing, and travel expenses related to the move for the candidate and his/her family. Any approved reimbursement shall be made contingent upon employment, in two incremental payments: the first payment after six months of service, the second after twelve months of service. (b) Vacation Accrual Rate : The San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. (c) Sick Leave : If the candidate is leaving other employment to accept the San Joaquin County position, credit of the candidate's actual unreimbursable sick leave hours from the candidate's last agency will be a maximum of 160 hours. Such hours shall be subject to San Joaquin County's minimum sick leave cash out options. Educational Reimbursement Program : Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities :Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Note: County employees who currently receive a cafeteria plan allowance and subsequently transfer, demote or promote from or into the confidential unit shall have the option to either retain their existing cafeteria plan contribution amount or have a one-time option at time of hire of opting for the 10% unrepresented supplement in lieu of retaining their cafeteria allowance. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran's Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank orranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When fillingnine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: 12/13/2019 11:59:00 PM
San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: The College of Business at San Jose State University is the institution of opportunity for Silicon Valley, providing dynamic business education programs and innovative applied research opportunities to people of all aged and background. By supporting a culture of continuous improvement, the college of business empowers individuals to transform their lives through the pursuit of relevant professional development. Reporting to the chair for the department of Accounting and Finance in the Lucas College and Graduate School of Business, the Department Administrative Analyst independently provides a broad range of administrative, technical and analytical duties of moderate to high complexity. The incumbent is responsible for administrating the paperwork for department budget, financial, personnel tracking/hiring, course scheduling, and special and general activities of the department. This position manages the day-to-day operation of the department and trains, coordinates and oversees the staff and student assistants, as applicable. Additionally, this position provides administrative support to the Department Chair. Closing Date/Time: Open until filled
Dec 11, 2019
Full Time
Description: The College of Business at San Jose State University is the institution of opportunity for Silicon Valley, providing dynamic business education programs and innovative applied research opportunities to people of all aged and background. By supporting a culture of continuous improvement, the college of business empowers individuals to transform their lives through the pursuit of relevant professional development. Reporting to the chair for the department of Accounting and Finance in the Lucas College and Graduate School of Business, the Department Administrative Analyst independently provides a broad range of administrative, technical and analytical duties of moderate to high complexity. The incumbent is responsible for administrating the paperwork for department budget, financial, personnel tracking/hiring, course scheduling, and special and general activities of the department. This position manages the day-to-day operation of the department and trains, coordinates and oversees the staff and student assistants, as applicable. Additionally, this position provides administrative support to the Department Chair. Closing Date/Time: Open until filled
San Bernardino
5500 University Parkway, San Bernardino, CA 92407, USA
Description: Employment Status: Full-time, Exempt, Probationary (with the possibility of converting to permanent). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 18, 2019. Current employees will be given preferred consideration. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The Position: Office of Sponsored Programs Administration (SPA) is looking for a Post Award Accountant to join their team. The Post Award Accountant performs and oversees a variety of complex accounting assignments within a diverse scope for Sponsored Programs Administration. With high attention to detail and the ability to execute multiple initiatives under strict time constraints, the Post Award Accountant will be responsible for oversight of the Sponsored Program accounting activities, ensuring that all deadlines are met, and accounting functions are handled in accordance with State, University, Sponsor and federal guidelines. The Post Award Accountant works under the general supervision of the Director of Sponsored Programs Administration and will work in close collaboration with a team of Research Analysts for ensuring compliance with sponsor financial regulations. Typical duties include, but are not limited to the following: The Post Award Accountant will be responsible for the oversight of the sponsored program accounting operations including the preparation of invoices and financial reports to sponsors, recording of financial adjusting and reclassification of journal entries, recording of budget journal entries, reviewing and recording of cost transfers, preparing monthly and annual general ledger reports and accruals, and preparing and analyzing monthly indirect costs activity. Responsibilities will also include final invoice reconciliations, accounts receivable close outs, preparing quarterly and final Federal Financial Reports (FFRs), monthly and annual close out and recording of accruals and indirect costs, and overseeing financial post award aspects of annual audits, agency desk audits, monitoring and agency site visits. The Post Award Accountant also oversees cash management functions such as agency cash drawdowns and reconciliations, depositing and receipting payments, maintaining accounts receivables reconciliation, following up on outstanding receivables and collections, bank reconciliations, GA reconciliations, etc. Will serve as the subject matter expert (SME) in post-award accounting, and PeopleSoft Common Financial System (CFS) for all sponsored projects accounting and financial reporting activities; coordinates CFS systems upgrades and module implementations. This position is pivotal to ensuring good stewardship over the University's sponsored research funding as well as providing high quality customer service to all customers, including external customers and staff members across the University who are involved in supporting sponsored activities. Performs complex accounting work, including auditing, analyzing and verifying financial records, preparing financial and statistical reports. Interprets grant related fiscal regulations, assesses the risks, and prioritizes grant accounting activities. Performs and oversees grant accounting activities such as invoicing, invoice reconciliation. Development of monthly AR reconciliations and aging reports to management, including drawdowns, reconciling records for audits and other special projects as assigned, compiling financial reporting to funding agency, reviewing and reconciling accounts receivable closeout/residual balances. Performs recording of fixed assets and computing depreciation. Prepares year-end audit reports and schedules. Performs monthly and annual close activities including recording of accruals, indirect costs, payroll and benefits. Analyzes departmental policies, methods, and procedures and makes recommendations for revisions to administration. Special assignment activities Other duties as assigned. Education and Experience: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field AND equivalent to two (2) years of progressively responsible professional accounting experience OR a combination of education and experience which provides the required knowledge and abilities. Desired Qualifications: Prior experience with sponsored program accounting is preferred. Knowledge and Abilities: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures. Knowledge of statistical and mathematical presentation of data. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Ability to apply accounting principles to the analysis of complex accounting problems. Ability to analyze and interpret accounting data; prepare clear, accurate financial statements and reports. Ability to utilize problem-solving techniques in finding solutions to complex accounting problems. Ability to understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities. Ability to communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
Dec 11, 2019
Full Time
Description: Employment Status: Full-time, Exempt, Probationary (with the possibility of converting to permanent). Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m. First Review Deadline: This position will remain open until filled. Applications will be reviewed beginning December 18, 2019. Current employees will be given preferred consideration. The University: CSUSB is a preeminent center of intellectual and cultural activity in Inland Southern California. Set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire, and it has the second highest African American and Hispanic enrollments of all public universities in California. Seventy percent of those who graduate are the first in their families to do so. For more information on the campus, please visit the CSUSB website. The Position: Office of Sponsored Programs Administration (SPA) is looking for a Post Award Accountant to join their team. The Post Award Accountant performs and oversees a variety of complex accounting assignments within a diverse scope for Sponsored Programs Administration. With high attention to detail and the ability to execute multiple initiatives under strict time constraints, the Post Award Accountant will be responsible for oversight of the Sponsored Program accounting activities, ensuring that all deadlines are met, and accounting functions are handled in accordance with State, University, Sponsor and federal guidelines. The Post Award Accountant works under the general supervision of the Director of Sponsored Programs Administration and will work in close collaboration with a team of Research Analysts for ensuring compliance with sponsor financial regulations. Typical duties include, but are not limited to the following: The Post Award Accountant will be responsible for the oversight of the sponsored program accounting operations including the preparation of invoices and financial reports to sponsors, recording of financial adjusting and reclassification of journal entries, recording of budget journal entries, reviewing and recording of cost transfers, preparing monthly and annual general ledger reports and accruals, and preparing and analyzing monthly indirect costs activity. Responsibilities will also include final invoice reconciliations, accounts receivable close outs, preparing quarterly and final Federal Financial Reports (FFRs), monthly and annual close out and recording of accruals and indirect costs, and overseeing financial post award aspects of annual audits, agency desk audits, monitoring and agency site visits. The Post Award Accountant also oversees cash management functions such as agency cash drawdowns and reconciliations, depositing and receipting payments, maintaining accounts receivables reconciliation, following up on outstanding receivables and collections, bank reconciliations, GA reconciliations, etc. Will serve as the subject matter expert (SME) in post-award accounting, and PeopleSoft Common Financial System (CFS) for all sponsored projects accounting and financial reporting activities; coordinates CFS systems upgrades and module implementations. This position is pivotal to ensuring good stewardship over the University's sponsored research funding as well as providing high quality customer service to all customers, including external customers and staff members across the University who are involved in supporting sponsored activities. Performs complex accounting work, including auditing, analyzing and verifying financial records, preparing financial and statistical reports. Interprets grant related fiscal regulations, assesses the risks, and prioritizes grant accounting activities. Performs and oversees grant accounting activities such as invoicing, invoice reconciliation. Development of monthly AR reconciliations and aging reports to management, including drawdowns, reconciling records for audits and other special projects as assigned, compiling financial reporting to funding agency, reviewing and reconciling accounts receivable closeout/residual balances. Performs recording of fixed assets and computing depreciation. Prepares year-end audit reports and schedules. Performs monthly and annual close activities including recording of accruals, indirect costs, payroll and benefits. Analyzes departmental policies, methods, and procedures and makes recommendations for revisions to administration. Special assignment activities Other duties as assigned. Education and Experience: Equivalent to a bachelor's degree with a major in accounting, business administration, finance or a closely related field AND equivalent to two (2) years of progressively responsible professional accounting experience OR a combination of education and experience which provides the required knowledge and abilities. Desired Qualifications: Prior experience with sponsored program accounting is preferred. Knowledge and Abilities: Thorough knowledge of Generally Accepted Accounting Principles (GAAP); office methods and procedures. Knowledge of statistical and mathematical presentation of data. Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems. General understanding of internal control methods. Working knowledge of federal student financial aid annual reporting requirements, and quarterly grant reporting requirements. Ability to apply accounting principles to the analysis of complex accounting problems. Ability to analyze and interpret accounting data; prepare clear, accurate financial statements and reports. Ability to utilize problem-solving techniques in finding solutions to complex accounting problems. Ability to understand and apply applicable rules, regulations, policies, and principles; make decisions and recommendations regarding accounting activities. Ability to communicate effectively with others inside and outside the unit, including conveying technical information to non-Accountants. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) Closing Date/Time: Open until filled
LAWA Business & Jobs Resource Center
Los Angeles, CA, United States
Location: DFW Headquarters Building 8 (DFW-SV08) Additional Locations: None Requisition ID:34160 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Regional Operations Planning and Performance Team within the Regional Division. Responsible for analyzing all aspects of regional operational performance, covering a wide variety of both strategic and operational analysis. What you'll do Leads coordination of deep dive initiatives between regional carriers, hub leadership and mainline organization to understand and troubleshoot operational challenges and deliver performance improvement for the regional operation that represents over half of the departures at American Airlines Provides analysis and project management support for operational deep dives and competitive gap analysis to identify key performance drivers and opportunities to close the gap between American Eagle and industry leading reliability Develops and drives initiatives for reliability improvement across American Eagle through collaboration with various cross-functional teams Tracks operational performance across 9 carriers and 2 ground handlers, including analysis of MOGT, block times, crew turns, maintenance touch time, etc. Coordinates initiatives, actions and procedures with individual carriers, hub leadership and operational departments across American Airlines Coordinates with other departments i.e. Network Planning, Fleet and operations planning on key initiatives that drive operational reliability (spare gates, spare AC, overnight maintenance time / locations, crew turns, contractual constraints, corporate operations goals etc.) Develops presentations and provide internal recommendations regarding operation performance and initiatives to senior management Works with carriers to understand feedback during the schedule proposal process Performs financial analysis to understand cost and carrier performance across the Regional Fuel Savings Program All you'll need for success Minimum Qualifications- Education & Prior Job Experience Bachelor's degree in relevant field or equivalent experience/training Preferred Qualifications- Education & Prior Job Experience Experience in airline operations analysis, operations research Masters of Business Administration Skills, Licenses & Certifications Ability to possess sound strategic business analysis acumen and proven ability to develop highly complex analysis Ability to effectively handle multiple, concurrent projects with minimal supervision; appropriately prioritize projects to meet all critical deadlines Ability to be analytical, possess negotiations and problem-solving skills, as well as excellent organizational abilities Ability to be a strong collaborator with proven ability to drive change Occasional travel may be required What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:34160 Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Operations Manager, Business Analyst, Project Manager, MBA, Operations, Technology, Management
Date posted: 12/10/2019
Dec 11, 2019
Full Time
Location: DFW Headquarters Building 8 (DFW-SV08) Additional Locations: None Requisition ID:34160 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Regional Operations Planning and Performance Team within the Regional Division. Responsible for analyzing all aspects of regional operational performance, covering a wide variety of both strategic and operational analysis. What you'll do Leads coordination of deep dive initiatives between regional carriers, hub leadership and mainline organization to understand and troubleshoot operational challenges and deliver performance improvement for the regional operation that represents over half of the departures at American Airlines Provides analysis and project management support for operational deep dives and competitive gap analysis to identify key performance drivers and opportunities to close the gap between American Eagle and industry leading reliability Develops and drives initiatives for reliability improvement across American Eagle through collaboration with various cross-functional teams Tracks operational performance across 9 carriers and 2 ground handlers, including analysis of MOGT, block times, crew turns, maintenance touch time, etc. Coordinates initiatives, actions and procedures with individual carriers, hub leadership and operational departments across American Airlines Coordinates with other departments i.e. Network Planning, Fleet and operations planning on key initiatives that drive operational reliability (spare gates, spare AC, overnight maintenance time / locations, crew turns, contractual constraints, corporate operations goals etc.) Develops presentations and provide internal recommendations regarding operation performance and initiatives to senior management Works with carriers to understand feedback during the schedule proposal process Performs financial analysis to understand cost and carrier performance across the Regional Fuel Savings Program All you'll need for success Minimum Qualifications- Education & Prior Job Experience Bachelor's degree in relevant field or equivalent experience/training Preferred Qualifications- Education & Prior Job Experience Experience in airline operations analysis, operations research Masters of Business Administration Skills, Licenses & Certifications Ability to possess sound strategic business analysis acumen and proven ability to develop highly complex analysis Ability to effectively handle multiple, concurrent projects with minimal supervision; appropriately prioritize projects to meet all critical deadlines Ability to be analytical, possess negotiations and problem-solving skills, as well as excellent organizational abilities Ability to be a strong collaborator with proven ability to drive change Occasional travel may be required What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:34160 Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Operations Manager, Business Analyst, Project Manager, MBA, Operations, Technology, Management
Date posted: 12/10/2019
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: California State University Employees Union - Unit 9 Classification Salary Range: $5,325 - $9,635 per month Anticipated Hiring Range: $5,325 - $6,761 per month Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Summer Work Schedule: Monday - Thursday, 7:00 a.m. - 6:00 p.m. Recruitment Closing Date: December 23, 2019 THE DEPARTMENT This position is in the Institutional Research, Planning & Analytics (IRPA) department, within the IT Division. Under direction of the Associate Vice President, IRPA serves the university by providing leadership and support for institutional research, strategic planning, business intelligence, data visualization and predictive analytics. The office provides action-oriented data that helps decision-makers throughout the university foster student success and institutional effectiveness. DUTIES AND RESPONSIBILITIES The Senior Institutional Research Analyst will implement a systematic approach to fulfilling cyclical institutional research reporting needs including official enrollment census, CSU Chancellor's Office reports, and external requests for official university data (such as the Common Data Set, and the US News and World Report survey); develop and maintain a comprehensive repertoire of computer queries, jobs, syntax, and project notes in a secure manner to ensure that cyclical research requests can be completed in a consistent and highly efficient manner; provide training to other IR analysts to ensure continuity of service, in the event of absences or turnover; establish and maintain strong professional working relationships with campus academic and administrative offices, departments and programs, as necessary to obtain needed data and information; monitor the accuracy of information released by IR that shapes public understanding of Cal Poly Pomona; apply knowledge and expertise to improve data quality and integrity; exhibit a strong understanding of ethical, compliance, privacy and security issues; apply relevant policies and procedures related to access, security, and delivery of data and research; conduct broad-scale and highly complex institutional research projects and studies; design research methodologies for a variety of institutional research projects; exercise project responsibility from conceptual design and problem definition/hypothesis development through to data collection, analysis, interpretation and findings; apply advanced skills to query, aggregate, and analyze relevant university data; obtain and integrate external data resources as needed; utilize advanced research methodologies and higher order statistical analysis techniques to perform analyses using sound, up-to-date research practices; support the university's cyclical participation in national surveys of students by identifying intended survey participants, distributing surveys, synthesizing delivered reports and preparing custom analyses and reports as necessary; develop and conduct surveys of students, employees, and other constituents to gather quantitative and qualitative information on topics such as satisfaction with services, impact of programs, etc.; analyze results and present them in a clear and concise manner to campus leaders; learn and apply creative ways to communicate data and research in a variety of formats (i.e., written, verbal, visual) to engage various audiences. The incumbent will also provide data and analytic support for the university in compliance with accreditation studies at the university level; participate in state and national organizations for professional development; when the IR Director is not available, attend campus meetings as an alternate. QUALIFICATIONS Bachelor's Degree or its equivalent AND four (4) years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas OR The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience. General knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization and management; thorough knowledge of the subject area of the assignment; working knowledge of statistical methods. Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and other types of research methods; ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations. PREFERRED QUALIFICATIONS Graduate level coursework in advanced statistics and research methodology. At least two years conducting institutional research in a higher education setting. At least two years of experience querying and analyzing student data from large complex information systems (such as PeopleSoft). Experience with reporting institutional performance relative to accountability measures set at the system, state or federal level. Experience in assuring integrity in analysis and reporting, including the ability to analyze complex datasets and troubleshoot data integrity issues. Knowledge of current software tools to query, analyze and report data, and the ability to learn and master new tools. Experience using one or more of our current IR and planning tools (Veera Construct, Tableau, Qualtrics, Nuventive Improve) is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Type of Appointment: Full-time, Probationary Collective Bargaining Unit: California State University Employees Union - Unit 9 Classification Salary Range: $5,325 - $9,635 per month Anticipated Hiring Range: $5,325 - $6,761 per month Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. Summer Work Schedule: Monday - Thursday, 7:00 a.m. - 6:00 p.m. Recruitment Closing Date: December 23, 2019 THE DEPARTMENT This position is in the Institutional Research, Planning & Analytics (IRPA) department, within the IT Division. Under direction of the Associate Vice President, IRPA serves the university by providing leadership and support for institutional research, strategic planning, business intelligence, data visualization and predictive analytics. The office provides action-oriented data that helps decision-makers throughout the university foster student success and institutional effectiveness. DUTIES AND RESPONSIBILITIES The Senior Institutional Research Analyst will implement a systematic approach to fulfilling cyclical institutional research reporting needs including official enrollment census, CSU Chancellor's Office reports, and external requests for official university data (such as the Common Data Set, and the US News and World Report survey); develop and maintain a comprehensive repertoire of computer queries, jobs, syntax, and project notes in a secure manner to ensure that cyclical research requests can be completed in a consistent and highly efficient manner; provide training to other IR analysts to ensure continuity of service, in the event of absences or turnover; establish and maintain strong professional working relationships with campus academic and administrative offices, departments and programs, as necessary to obtain needed data and information; monitor the accuracy of information released by IR that shapes public understanding of Cal Poly Pomona; apply knowledge and expertise to improve data quality and integrity; exhibit a strong understanding of ethical, compliance, privacy and security issues; apply relevant policies and procedures related to access, security, and delivery of data and research; conduct broad-scale and highly complex institutional research projects and studies; design research methodologies for a variety of institutional research projects; exercise project responsibility from conceptual design and problem definition/hypothesis development through to data collection, analysis, interpretation and findings; apply advanced skills to query, aggregate, and analyze relevant university data; obtain and integrate external data resources as needed; utilize advanced research methodologies and higher order statistical analysis techniques to perform analyses using sound, up-to-date research practices; support the university's cyclical participation in national surveys of students by identifying intended survey participants, distributing surveys, synthesizing delivered reports and preparing custom analyses and reports as necessary; develop and conduct surveys of students, employees, and other constituents to gather quantitative and qualitative information on topics such as satisfaction with services, impact of programs, etc.; analyze results and present them in a clear and concise manner to campus leaders; learn and apply creative ways to communicate data and research in a variety of formats (i.e., written, verbal, visual) to engage various audiences. The incumbent will also provide data and analytic support for the university in compliance with accreditation studies at the university level; participate in state and national organizations for professional development; when the IR Director is not available, attend campus meetings as an alternate. QUALIFICATIONS Bachelor's Degree or its equivalent AND four (4) years of progressively responsible administrative, technical, or professional analytical experience which demonstrates ability to conduct substantive surveys and studies of problems and issues in assigned areas OR The rank of Associate Professor or higher in a four-year college or university and demonstrated experience in research or special study work may be substituted for the four years of experience. General knowledge of administrative survey principles and techniques and skill in their application; general knowledge of principles of organization and management; thorough knowledge of the subject area of the assignment; working knowledge of statistical methods. Ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to analytical and research studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and other types of research methods; ability to draw conclusions and develop recommendations, to prepare written reports, and to develop and level contacts including the leading of meetings and negotiations. PREFERRED QUALIFICATIONS Graduate level coursework in advanced statistics and research methodology. At least two years conducting institutional research in a higher education setting. At least two years of experience querying and analyzing student data from large complex information systems (such as PeopleSoft). Experience with reporting institutional performance relative to accountability measures set at the system, state or federal level. Experience in assuring integrity in analysis and reporting, including the ability to analyze complex datasets and troubleshoot data integrity issues. Knowledge of current software tools to query, analyze and report data, and the ability to learn and master new tools. Experience using one or more of our current IR and planning tools (Veera Construct, Tableau, Qualtrics, Nuventive Improve) is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 23, 2019
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Compliance Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Office of Research & Sponsored Programs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday; 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range* $4,429.00 Per Month ($53,148.00 Annually) Salary is commensurate with experience. Position Summary* The Compliance Coordinator will perform a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures. The Compliance Coordinator will be responsible for administrative support for the compliance program including, Time and Effort Reporting, sub-recipient monitoring, monitor/book cost-sharing projects, conduct mini audits, conduct data entry/checks/reconciliation in multiple systems both internal and external and to ensure compliance, assist with university audits, and document retention. Position Information The Compliance Coordinator will be responsible for administrative support for the compliance program. Specific duties include, but are not limited to: maintaining internal and external databases; tracking logs; researching and resolving problems related to fiscal compliance issues; assisting with Time and Effort report preparation; financial reconciliations; sub-recipient monitoring; cost-sharing monitoring/booking; conducting mini audits; conducting checks in multiple systems both internal and external and to ensure compliance; assisting with university audits; and document retention. Job functions distributions: Time and Effort and Payroll Certification by Project on prime and cost-sharing projects This include preparing reports for all individuals on grant funded projects and reconciling charges against HR and fiscal systems to ensure amounts are correctly charged or distributed among projects. Revise reports as needed and follow up with individuals to have the reports signed and returned. Conflict of Interest (COI) administration This include the handling of COI forms (both the Stat of California and Federal) upon receipt at pre-award stage and post-award stage, assigning users to the appropriate COI training courses, administering annual COI certifications, and follow up with individuals regarding their forms and trainings. Other compliance related Work on semi and annual audits (single audit, agency audit, Chancellor¿s Office); maintaining different spreadsheets: cost-sharing, debarrment and suspension, sexual harrassment, foreign source/government reporting, and updating policies and procedures as needed, etc. Other duties as assigned. Minimum Qualifications* - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Effective verbal, written and interpersonal communication skills; knowledge of common software packages; knowledge of spreadsheets and databases; ability to prioritize and coordinate multiple deadlines; ability to solve problems to meet needs of the project by interacting with faculty and staff; ability to communicate effectively verbally and in writing in order to explain business processes; ability to process a large number of time sensitive transactions/activities in a timely manner. - General knowledge and skills in sponsored programs administration/compliance and/or foundational knowledge of higher education/public administration principles, practices, and methods. - Basic knowledge of and ability to apply fundamental concepts. - Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to sponsored programs administration/compliance and/or other comparable administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using basic mathematical formulas and spreadsheets. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - Bachelor's degree, preferably in business administration: accounting, information systems, or decision sciences. Work experience may be substituted for education. Demonstrate the ability to communicate well, verbally and in writing. Understanding of federal regulations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Closing Date/Time: December 23, 2019
Dec 10, 2019
Full Time
Description: Working Title Compliance Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Office of Research & Sponsored Programs Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday; 8:00 a.m. to 5:00 p.m. Anticipated Hiring Range* $4,429.00 Per Month ($53,148.00 Annually) Salary is commensurate with experience. Position Summary* The Compliance Coordinator will perform a variety of administrative, technical and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit under general supervision. Work activities relate primarily to operations and procedures. The Compliance Coordinator will be responsible for administrative support for the compliance program including, Time and Effort Reporting, sub-recipient monitoring, monitor/book cost-sharing projects, conduct mini audits, conduct data entry/checks/reconciliation in multiple systems both internal and external and to ensure compliance, assist with university audits, and document retention. Position Information The Compliance Coordinator will be responsible for administrative support for the compliance program. Specific duties include, but are not limited to: maintaining internal and external databases; tracking logs; researching and resolving problems related to fiscal compliance issues; assisting with Time and Effort report preparation; financial reconciliations; sub-recipient monitoring; cost-sharing monitoring/booking; conducting mini audits; conducting checks in multiple systems both internal and external and to ensure compliance; assisting with university audits; and document retention. Job functions distributions: Time and Effort and Payroll Certification by Project on prime and cost-sharing projects This include preparing reports for all individuals on grant funded projects and reconciling charges against HR and fiscal systems to ensure amounts are correctly charged or distributed among projects. Revise reports as needed and follow up with individuals to have the reports signed and returned. Conflict of Interest (COI) administration This include the handling of COI forms (both the Stat of California and Federal) upon receipt at pre-award stage and post-award stage, assigning users to the appropriate COI training courses, administering annual COI certifications, and follow up with individuals regarding their forms and trainings. Other compliance related Work on semi and annual audits (single audit, agency audit, Chancellor¿s Office); maintaining different spreadsheets: cost-sharing, debarrment and suspension, sexual harrassment, foreign source/government reporting, and updating policies and procedures as needed, etc. Other duties as assigned. Minimum Qualifications* - Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Effective verbal, written and interpersonal communication skills; knowledge of common software packages; knowledge of spreadsheets and databases; ability to prioritize and coordinate multiple deadlines; ability to solve problems to meet needs of the project by interacting with faculty and staff; ability to communicate effectively verbally and in writing in order to explain business processes; ability to process a large number of time sensitive transactions/activities in a timely manner. - General knowledge and skills in sponsored programs administration/compliance and/or foundational knowledge of higher education/public administration principles, practices, and methods. - Basic knowledge of and ability to apply fundamental concepts. - Working knowledge of budget policies and procedures. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to sponsored programs administration/compliance and/or other comparable administrative specialty. - Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. - Ability to analyze data and make accurate projections using basic mathematical formulas and spreadsheets. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgment. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Preferred Qualifications - Bachelor's degree, preferably in business administration: accounting, information systems, or decision sciences. Work experience may be substituted for education. Demonstrate the ability to communicate well, verbally and in writing. Understanding of federal regulations. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Closing Date/Time: December 23, 2019
LAWA Business & Jobs Resource Center
Los Angeles, CA, United States
Location: DFW Headquarters Building 8 (DFW-SV08) Additional Locations: None Requisition ID:35472 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Customer Experience Reporting and Analytics Team within the Customer Experience Innovation and Delivery (CEID) Division. Responsible for providing data and analytics support to the CEID division. What you'll do Supports strategic direction for CEID through measurement and analysis of key performance metrics Performs complex quantitative analysis on a wide range of Customer Experience subject areas to identify insights, and support policy and procedure decision making Produces standard reports and support high-value analysis aimed at better understanding our customers and policies to improve the overall customer service experience and bottom line revenue Participates in the development of an overall analytics plan for the company and lead highly visible projects across multiple departments to support the plan Acts as an owner of at least one Customer Experience data subject area, serving as the main contact point for data requests, metadata, and statistical analyses Serves as the liaison between Mosaic and CEID developing new data sources and overseeing enhancements to existing databases Works with business partners to help define KPIs and data sources for newly developed policies and products All you'll need for success Minimum Qualifications- Education & Prior Job Experience Bachelors degree or equivalent experience/training 2 years of experience with data extraction, manipulation and analysis from relational databases Experience with data extraction tools and methods (SQL, SAS, Access, etc.) Experience using internal data warehouse's (e.g. Mosaic) for data extraction, analysis, and reporting Preferred Qualifications- Education & Prior Job Experience Masters degree Advanced knowledge of Microsoft Excel and Tableau Experience developing solutions on a Big Data platform utilizing tools such as Hue, Impala, Kylo, and ZoomData Experience in one or more of the following programming languages - SAS, Python, R, along with associated development environments (e.g. R-Studio, JupyterHub, etc.) INFORMS Certified Analytics Professional Skills, Licenses & Certifications Strong project management skills, including experience managing projects across departments Proficient with Microsoft Office applications to include MS Excel, Access and PowerPoint Advanced aptitude in problem-solving, including the ability to logically structure an appropriate analytical framework Excellent leadership and teamwork skills with proven ability to work effectively in a variety of situations What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:35472 Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Analytics, Data Analyst, Developer, SQL, Database, Management, Data, Technology
Date posted: 12/09/2019
Dec 10, 2019
Full Time
Location: DFW Headquarters Building 8 (DFW-SV08) Additional Locations: None Requisition ID:35472 Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!Why you'll love this job This job is a member of the Customer Experience Reporting and Analytics Team within the Customer Experience Innovation and Delivery (CEID) Division. Responsible for providing data and analytics support to the CEID division. What you'll do Supports strategic direction for CEID through measurement and analysis of key performance metrics Performs complex quantitative analysis on a wide range of Customer Experience subject areas to identify insights, and support policy and procedure decision making Produces standard reports and support high-value analysis aimed at better understanding our customers and policies to improve the overall customer service experience and bottom line revenue Participates in the development of an overall analytics plan for the company and lead highly visible projects across multiple departments to support the plan Acts as an owner of at least one Customer Experience data subject area, serving as the main contact point for data requests, metadata, and statistical analyses Serves as the liaison between Mosaic and CEID developing new data sources and overseeing enhancements to existing databases Works with business partners to help define KPIs and data sources for newly developed policies and products All you'll need for success Minimum Qualifications- Education & Prior Job Experience Bachelors degree or equivalent experience/training 2 years of experience with data extraction, manipulation and analysis from relational databases Experience with data extraction tools and methods (SQL, SAS, Access, etc.) Experience using internal data warehouse's (e.g. Mosaic) for data extraction, analysis, and reporting Preferred Qualifications- Education & Prior Job Experience Masters degree Advanced knowledge of Microsoft Excel and Tableau Experience developing solutions on a Big Data platform utilizing tools such as Hue, Impala, Kylo, and ZoomData Experience in one or more of the following programming languages - SAS, Python, R, along with associated development environments (e.g. R-Studio, JupyterHub, etc.) INFORMS Certified Analytics Professional Skills, Licenses & Certifications Strong project management skills, including experience managing projects across departments Proficient with Microsoft Office applications to include MS Excel, Access and PowerPoint Advanced aptitude in problem-solving, including the ability to logically structure an appropriate analytical framework Excellent leadership and teamwork skills with proven ability to work effectively in a variety of situations What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel Free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.Additional Locations: None Requisition ID:35472 Nearest Major Market: Fort Worth Nearest Secondary Market: Dallas Job Segment: Analytics, Data Analyst, Developer, SQL, Database, Management, Data, Technology
Date posted: 12/09/2019
City and County of Denver
Denver, Colorado, United States
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay $20.00 - $24.00 per hour Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Dec 09, 2019
Full Time
About Our Job This is a limited position with an expected end date of June 30, 2020. This position requires an Assessment. To be considered for this position, you must pass this Assessment. If you pass minimum requirements screening, you will be sent this Assessment via email and will have 5 days to complete this Assessment. Denver's Department of Public Health and Environment (DDPHE) is dedicated to advancing Denver's environmental and public health goals. DDPHE works collaboratively with city, state and community partners to conduct education, community engagement, and enforcement to promote healthy people, healthy pets, and a sustainable environment. DDPHE oversees a number of services related to public health and the environment and is comprised of seven divisions: the Division of Administration; Community & Behavioral Health; Public Health Investigations; Denver Animal Protection; the Office of Medical Examiner; and Environmental Quality. The Department's programs are funded from many sources, including the General Fund, Environmental Services Enterprise Fund, state grants, federal grants, private grants, contracts, and donations. For more information on DDPHE's programs and services, visit the DDPHE website at: http://www.denvergov.org/content/denvergov/en/environmental-health.html . The Division of Administration (ADMIN) provides overall policy direction, management, communications, and core services for the Department of Environmental Health. The Office manages departmental purchasing and budget, performance management, and community outreach and engagement. ADMIN also manages the City's contract with Denver Health for a number of public health and administrative services provided between the two organizations. The Division of Administration has an opening for an Board Secretary and Administrative Support Assistant. This is a critical position that performs a number of functions that support the department's Division of Administration and the Board of Public Health & Environment. Key duties include, but are not limited to, the following: Board Secretary Arrange logistics for all board meetings (12 per year, 2nd Thursday of the month) Create the board agenda and meeting materials Respond to the general public regarding concerns and public comment Prepare board presenters Case Manager for appeals to the Board Prepare and mail Board Correspondence Citation Appeal intake, as needed Back-up Hearing Clerk & related support Service and Support Answering the phone Escorting customers from the lobby to the 8th floor Organizing, ordering, and stocking supplies for the Administration Division. (This is a P Card holder) Finding and booking meeting rooms Limited calendar support Assist with meeting set-up Putting correspondence on letterhead Lead Cashier Taking payments Special Projects Liaison with building management, security, real estate and facilities Radon Kit Support And other duties that may arise While the full pay range of this Job Classification is $18.99 - $27.73 per hour, our target hiring salary for this position is between $20.00 - $24.00, depending on education, experience and qualifications. About You Our ideal candidate will have: Previous experience supporting a Board or Board member Four (4) years of relevant experience or bachelor's degree preferred We realize your time is valuable so please do not apply if you do not have at least the following required minimum qualifications: Education requirement: Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Experience Requirement: Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III). Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements. To be considered for this position, you must include the following on your job application (upload the attachment(s) to the Resume/CV section on the My Experience tab): Resume Cover Letter detailing qualifications and interest in the position About Everything Else Job Profile CC1503 Administrative Support Assistant IV To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $18.99 - $27.73 Starting Pay $20.00 - $24.00 per hour Agency Dept of Public Health & Environment Assessment Requirement Administrative Professional The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. This is a Management Analyst 3 position located in Carson City, NV within the Organizational Change Management Section of the Office of Project Management . The position currently supports the Advantage Financial, Data Warehouse of Nevada (DAWN), iHub and other related training applications while working as part of the SMART 21 team in the development of the new financial management system, helping to identify and reengineer business process workflows, develop training materials and training employees. This position will also perform various Organizational Change Management duties and other related duties as assigned. The ideal candidate will have a thorough knowledge of the Advantage Financial and DAWN systems and experience in developing materials and conducting training. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/16/2019
Dec 09, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. This is a Management Analyst 3 position located in Carson City, NV within the Organizational Change Management Section of the Office of Project Management . The position currently supports the Advantage Financial, Data Warehouse of Nevada (DAWN), iHub and other related training applications while working as part of the SMART 21 team in the development of the new financial management system, helping to identify and reengineer business process workflows, develop training materials and training employees. This position will also perform various Organizational Change Management duties and other related duties as assigned. The ideal candidate will have a thorough knowledge of the Advantage Financial and DAWN systems and experience in developing materials and conducting training. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/16/2019
City of Fort Worth, TX
Fort Worth, Texas, United States
Requisition Number: 59215 Department: Performance and Budget Office The City of Fort Worth Performance and Budget Department is seeking a highly motivated individual with excellent strategic and analytical skills to join our forward-thinking team and fill the position of Performance Analyst . The selected candidate will assist with the city-wide performance measurement system, strategic planning initiatives, develop and administer various surveys, and conduct complex studies, research and analysis. This position supports and expands existing efforts to enhance the City's major performance management and process improvement programs. This is an excellent opportunity for a professional committed to influence change and engage employees in efforts to track performance of programs and operations, maximize resources, increase customer value, and sustain best practices through robust analytics. The City of Fort Worth is focused on using data and analysis to help us make smarter decisions to deliver efficient and effective services. About Our Job In this role you will directly impact the daily operations of the City. As part of a centralized, strategically focused team, you will: Provide performance measurement expertise to leaders and employees Train and mentor employees and teams in performance measure development Develop analytical reports and data visualizations to identify performance issues, recommend policy alternatives, and drive performance improvement Train and assist staff in the use of the City's performance management software systems Coordinate benchmark studies against similar entities Oversee the development, administration, analysis and reporting of the annual employee survey and assist departments with developing customer surveys. Design and develop methodologies for assigned studies to evaluate governmental operations in areas such as organizational structure, function, work methods, staff utilization, feasibility of proposed changes, and relationships among organizational units Identify and develop appropriate organizational benchmarks and performance measures Help manage preparation for and participate in regularly scheduled strategic plan and performance measurement reviews Improve public transparency and accountability by managing information published on the City's website About You. Our ideal candidate has: A Bachelor's Degree from an accredited college or university with major course work in public administration, business administration or a related field Four (4) years of experience coordinating or leading performance management or measurement, process improvement, strategic planning, data analysis or organizational analysis. Preference may be given to candidates with Experience with ClearPoint or similar performance measurement/strategic alignment software Government experience in managing performance measurement data and developing measures A Master's degree in Public Administration or related field Closing Date/Time: 12/23/19
Dec 09, 2019
Full Time
Requisition Number: 59215 Department: Performance and Budget Office The City of Fort Worth Performance and Budget Department is seeking a highly motivated individual with excellent strategic and analytical skills to join our forward-thinking team and fill the position of Performance Analyst . The selected candidate will assist with the city-wide performance measurement system, strategic planning initiatives, develop and administer various surveys, and conduct complex studies, research and analysis. This position supports and expands existing efforts to enhance the City's major performance management and process improvement programs. This is an excellent opportunity for a professional committed to influence change and engage employees in efforts to track performance of programs and operations, maximize resources, increase customer value, and sustain best practices through robust analytics. The City of Fort Worth is focused on using data and analysis to help us make smarter decisions to deliver efficient and effective services. About Our Job In this role you will directly impact the daily operations of the City. As part of a centralized, strategically focused team, you will: Provide performance measurement expertise to leaders and employees Train and mentor employees and teams in performance measure development Develop analytical reports and data visualizations to identify performance issues, recommend policy alternatives, and drive performance improvement Train and assist staff in the use of the City's performance management software systems Coordinate benchmark studies against similar entities Oversee the development, administration, analysis and reporting of the annual employee survey and assist departments with developing customer surveys. Design and develop methodologies for assigned studies to evaluate governmental operations in areas such as organizational structure, function, work methods, staff utilization, feasibility of proposed changes, and relationships among organizational units Identify and develop appropriate organizational benchmarks and performance measures Help manage preparation for and participate in regularly scheduled strategic plan and performance measurement reviews Improve public transparency and accountability by managing information published on the City's website About You. Our ideal candidate has: A Bachelor's Degree from an accredited college or university with major course work in public administration, business administration or a related field Four (4) years of experience coordinating or leading performance management or measurement, process improvement, strategic planning, data analysis or organizational analysis. Preference may be given to candidates with Experience with ClearPoint or similar performance measurement/strategic alignment software Government experience in managing performance measurement data and developing measures A Master's degree in Public Administration or related field Closing Date/Time: 12/23/19
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Director of Prospect Research and Strategy Classification Administrator II-Range A AutoReqId 494701 Department Central Development Sub-Division University Advancement Salary Range Salary commensurate with experience and qualifications (Anticipated hiring range: $6,250 - $7,084 per month) Appointment Type At Will Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We are seeking an exceptional individual to join our team as the Director of Prospect Research and Strategy. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Director of Prospect Research and Strategy reports to the Associate Vice President, Central Development and provides a comprehensive range of prospect research, analysis, data analytics, management and data-mining in order to successfully execute the flow of prospects into and through the major donor pipeline. The position is responsible for properly targeting the cultivation and solicitation resources of the department for maximum support for all colleges and programs including the comprehensive campaign. Trains, directs and supervises the research team including providing assignments and managing their results. The Director will create and implement plans that: accurately identify new prospective donors, update information on existing prospective donors, and estimate inclination as well as capacity to give to the university. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university. 4 years of development prospect research experience. Demonstrated ability to perform research on individuals at a high level, using a variety of resources (e.g. LexisNexis, WealthEngine, ResearchPoint, etc.). Expertise in Excel and experience utilizing databases (Blackbaud Raiser's Edge NXT Ellucian Advance, etc.) to review donors, produce queries and reports, and update records. Ability to work independently and manage several projects simultaneously while exercising critical thinking skills. Knowledge of current trends in prospect management, prospect research, and fundraising campaigns. Excellent analytical, inquisitive, and communication skills, including strong written and verbal skills. Ability to appropriately handle confidential and sensitive information with the highest professional and ethical standards. Demonstrated experience managing staff and building effective teams. Demonstrated success in providing excellent customer service. Ability to perform prospect research core functions with a high level of skill. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Frontline fundraising experience. Experience in Higher Education environment. License/Certifications Valid California Driver's License Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial "Conflict of Interest Form 700: Statement of Economic Interests" within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Advertised: 05 Dec 2019 (9:00 AM) Pacific Standard Time Applications close: 19 Dec 2019 (9:00 PM) Pacific Standard Time Closing Date/Time: December 19, 2019
Dec 07, 2019
Full Time
Description: Job Title Director of Prospect Research and Strategy Classification Administrator II-Range A AutoReqId 494701 Department Central Development Sub-Division University Advancement Salary Range Salary commensurate with experience and qualifications (Anticipated hiring range: $6,250 - $7,084 per month) Appointment Type At Will Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We are seeking an exceptional individual to join our team as the Director of Prospect Research and Strategy. The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Director of Prospect Research and Strategy reports to the Associate Vice President, Central Development and provides a comprehensive range of prospect research, analysis, data analytics, management and data-mining in order to successfully execute the flow of prospects into and through the major donor pipeline. The position is responsible for properly targeting the cultivation and solicitation resources of the department for maximum support for all colleges and programs including the comprehensive campaign. Trains, directs and supervises the research team including providing assignments and managing their results. The Director will create and implement plans that: accurately identify new prospective donors, update information on existing prospective donors, and estimate inclination as well as capacity to give to the university. Other duties as assigned. Essential Qualifications Bachelor's degree from an accredited four-year college or university. 4 years of development prospect research experience. Demonstrated ability to perform research on individuals at a high level, using a variety of resources (e.g. LexisNexis, WealthEngine, ResearchPoint, etc.). Expertise in Excel and experience utilizing databases (Blackbaud Raiser's Edge NXT Ellucian Advance, etc.) to review donors, produce queries and reports, and update records. Ability to work independently and manage several projects simultaneously while exercising critical thinking skills. Knowledge of current trends in prospect management, prospect research, and fundraising campaigns. Excellent analytical, inquisitive, and communication skills, including strong written and verbal skills. Ability to appropriately handle confidential and sensitive information with the highest professional and ethical standards. Demonstrated experience managing staff and building effective teams. Demonstrated success in providing excellent customer service. Ability to perform prospect research core functions with a high level of skill. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Frontline fundraising experience. Experience in Higher Education environment. License/Certifications Valid California Driver's License Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial "Conflict of Interest Form 700: Statement of Economic Interests" within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Advertised: 05 Dec 2019 (9:00 AM) Pacific Standard Time Applications close: 19 Dec 2019 (9:00 PM) Pacific Standard Time Closing Date/Time: December 19, 2019
Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Description: Job Title Director of Strategic Initiatives/University Projects Classification Administrator III-Range A AutoReqId 494374 Department President's Office Sub-Division President's Office Salary Range Salary commensurate with experience and qualifications Appointment Type At Will Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Reporting to the President's Office, Chief of Staff, the Director, Strategic Initiatives/ University Projects is responsible for managing and monitoring the implementation, execution and coordination of California State University Fullerton's strategic plan, both campus-wide and through cross-divisional interactions. The incumbent will promote the value and accessibility of higher education embedded in the strategic plan, and advance the long-term sustainability of that value through the vibrant and rigorous implementation of the plan's identified strategies to attain plan objectives. Responsibilities include: Manage, execute and coordinate special projects at the divisional and campus-wide level for the President's Office;, Create detailed project plans and manage day-to-day- project activities and progress; Organize and run project meetings; Serve as a liaison between external agencies and internal administrative units and coordinate a wide range of inter-related activities of both short and long-term duration that may involve campus issues and legislative relations; Develop and coordinate strategic institutional relationships, coordinating internally-focused and externally-focused strategic campus projects;. Plan, develop and implement campus strategies for the fulfillment and realization of initiatives; Formulate action plans and provide direction in order to implement approved strategies; Operationalize tactical deployment of assigned projects and initiatives, establishing and maintaining effective working relations with others to successfully complete projects and initiatives; Anticipate and assess situations accurately and adopts effective courses of action as appropriate; Use analytical and planning skills to ensure deadlines are met, reports filed and other benchmarks of project-s/proposal progress are fulfilled; Communicate updates either verbally or in writing with project stakeholders; Participate with senior management on institutional planning; Recommend and participate in the development of University procedures; Serve as liaison with government and/or community leadership on strategic and operational matters pertaining to the specific area of institutional interest; Project solutions to a variety of problems using sound judgement and discretion; Represent the campus and its mission and values; Maintain awareness of contemporary affairs in Higher Education, as well as provide research briefings, condensing research findings into summaries, fact checking/ data-source and validation; Prepare executive summaries/ white papers covering relevant contemporary information as well as specific research as deemed necessary/ relevant, and disseminate as appropriate; Prepare and or contribute to the preparation of reports, proposals, briefings, presentations and drafts of high-level correspondence on institutional and strategic issues, as appropriate; Function as a project researcher by collecting/ reviewing research for initiatives, identify objectives or other target topics and prepares briefing notes and reports; Other duties as assigned. Essential Qualifications Advanced degree from accredited university is required with at least five years of related experience. Experience in strategic planning, as well as handling complex, diverse, large-scale projects. Familiarity with shared governance in higher education setting. Excellent communication and intrapersonal skills suited to interaction with senior level administrators. Ability to encourage innovation and positive change. Demonstrated operational and strategic leadership success. Ability to set strategic direction and design and implement effective institutional policies and programs. Skills in collaboration, managing change, and building consensus. Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information to draw reasonable and fair conclusions and make sound decisions and recommendations. Ability to maintain a high level of confidentiality. Sensitivity and respect for diverse academic, socio-economic, ethnic, religious, cultural backgrounds, disability and sexual orientation of students, faculty and staff. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial "Conflict of Interest Form 700: Statement of Economic Interests" within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Advertised: 17 Oct 2019 (9:00 AM) Pacific Daylight Time Applications close: 12 Dec 2019 (9:00 PM) Pacific Standard Time Closing Date/Time: December 12, 2019
Dec 07, 2019
Full Time
Description: Job Title Director of Strategic Initiatives/University Projects Classification Administrator III-Range A AutoReqId 494374 Department President's Office Sub-Division President's Office Salary Range Salary commensurate with experience and qualifications Appointment Type At Will Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, CSUF Garden Grove Center, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Reporting to the President's Office, Chief of Staff, the Director, Strategic Initiatives/ University Projects is responsible for managing and monitoring the implementation, execution and coordination of California State University Fullerton's strategic plan, both campus-wide and through cross-divisional interactions. The incumbent will promote the value and accessibility of higher education embedded in the strategic plan, and advance the long-term sustainability of that value through the vibrant and rigorous implementation of the plan's identified strategies to attain plan objectives. Responsibilities include: Manage, execute and coordinate special projects at the divisional and campus-wide level for the President's Office;, Create detailed project plans and manage day-to-day- project activities and progress; Organize and run project meetings; Serve as a liaison between external agencies and internal administrative units and coordinate a wide range of inter-related activities of both short and long-term duration that may involve campus issues and legislative relations; Develop and coordinate strategic institutional relationships, coordinating internally-focused and externally-focused strategic campus projects;. Plan, develop and implement campus strategies for the fulfillment and realization of initiatives; Formulate action plans and provide direction in order to implement approved strategies; Operationalize tactical deployment of assigned projects and initiatives, establishing and maintaining effective working relations with others to successfully complete projects and initiatives; Anticipate and assess situations accurately and adopts effective courses of action as appropriate; Use analytical and planning skills to ensure deadlines are met, reports filed and other benchmarks of project-s/proposal progress are fulfilled; Communicate updates either verbally or in writing with project stakeholders; Participate with senior management on institutional planning; Recommend and participate in the development of University procedures; Serve as liaison with government and/or community leadership on strategic and operational matters pertaining to the specific area of institutional interest; Project solutions to a variety of problems using sound judgement and discretion; Represent the campus and its mission and values; Maintain awareness of contemporary affairs in Higher Education, as well as provide research briefings, condensing research findings into summaries, fact checking/ data-source and validation; Prepare executive summaries/ white papers covering relevant contemporary information as well as specific research as deemed necessary/ relevant, and disseminate as appropriate; Prepare and or contribute to the preparation of reports, proposals, briefings, presentations and drafts of high-level correspondence on institutional and strategic issues, as appropriate; Function as a project researcher by collecting/ reviewing research for initiatives, identify objectives or other target topics and prepares briefing notes and reports; Other duties as assigned. Essential Qualifications Advanced degree from accredited university is required with at least five years of related experience. Experience in strategic planning, as well as handling complex, diverse, large-scale projects. Familiarity with shared governance in higher education setting. Excellent communication and intrapersonal skills suited to interaction with senior level administrators. Ability to encourage innovation and positive change. Demonstrated operational and strategic leadership success. Ability to set strategic direction and design and implement effective institutional policies and programs. Skills in collaboration, managing change, and building consensus. Ability to gather, assemble, analyze and evaluate facts, evidence, data and other information to draw reasonable and fair conclusions and make sound decisions and recommendations. Ability to maintain a high level of confidentiality. Sensitivity and respect for diverse academic, socio-economic, ethnic, religious, cultural backgrounds, disability and sexual orientation of students, faculty and staff. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial "Conflict of Interest Form 700: Statement of Economic Interests" within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position. Regular attendance is considered an essential job function. Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Advertised: 17 Oct 2019 (9:00 AM) Pacific Daylight Time Applications close: 12 Dec 2019 (9:00 PM) Pacific Standard Time Closing Date/Time: December 12, 2019
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title OneCard/Gator Pass Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* OneCard Office Appointment Type* This is a one year probationary position. Time Base* Full Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $3,900.00 to $4,113.00 per month ($46,800.00 to $49,356.00 annually) Salary is commensurate with experience. Position Summary* The OneCard/Gator Pass Specialist provides administrative and technical support for the OneCard and Gator Pass program. The Specialist functions as a key student/customer support representative for the OneCard/Gator Pass program. This position provides students, staff, and faculty with accurate information about various aspects of the programs in person and by phone and email. The incumbent performs fundamental analysis and troubleshooting of issues to determine the need for escalation to the OneCard lead. The specialist is responsible for taking photographs of students, staff, and faculty and card production. The position is a primary reviewer and approver of photos submitted through the online process and produces the relevant identity cards. The Specialist ensures all images and cards generated meet the card office¿s standards for our campus identity and transit program. The incumbent performs monthly account reconciliations for various campus vendors. This position is responsible for daily collections from Add Value stations on campus. The incumbent conducts collection in dual custody with the Bursar's office; daily collection requires regular deposits. Position Information - Counter/front line card and transit support services, including photo taking/reviewing and card production and providing accurate OneCard and Gator Pass program information. This includes basic troubleshooting of cardholder issues/problems. - Reconciliation of customer and vendor accounts and performing daily collection from Add Value station and making daily deposits. - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi¿Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications - Bachelor of Science in Business Administration or related field. - Two (2) years of experience working in a college or university card office. - Strong interpersonal & communication skills; must be detail oriented - Ability to use a computer and related software: MS Office, Word, Outlook and Excel. - Experience with digital cameras and card printing systems using TruCredential printing software. - Equivalent of two (2) years of progressive responsibility in financial record¿keeping and cash handling. - Ability to interpret student accounts and utilize logic to troubleshoot basic issues. - Ability to understand and interpret departmental policies and procedures. - Knowledge and ability to understand financial record¿keeping methods and practices. - General knowledge of governmental financial recording keeping. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 12/20/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Dec 07, 2019
Full Time
Description: Working Title OneCard/Gator Pass Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* OneCard Office Appointment Type* This is a one year probationary position. Time Base* Full Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $3,900.00 to $4,113.00 per month ($46,800.00 to $49,356.00 annually) Salary is commensurate with experience. Position Summary* The OneCard/Gator Pass Specialist provides administrative and technical support for the OneCard and Gator Pass program. The Specialist functions as a key student/customer support representative for the OneCard/Gator Pass program. This position provides students, staff, and faculty with accurate information about various aspects of the programs in person and by phone and email. The incumbent performs fundamental analysis and troubleshooting of issues to determine the need for escalation to the OneCard lead. The specialist is responsible for taking photographs of students, staff, and faculty and card production. The position is a primary reviewer and approver of photos submitted through the online process and produces the relevant identity cards. The Specialist ensures all images and cards generated meet the card office¿s standards for our campus identity and transit program. The incumbent performs monthly account reconciliations for various campus vendors. This position is responsible for daily collections from Add Value stations on campus. The incumbent conducts collection in dual custody with the Bursar's office; daily collection requires regular deposits. Position Information - Counter/front line card and transit support services, including photo taking/reviewing and card production and providing accurate OneCard and Gator Pass program information. This includes basic troubleshooting of cardholder issues/problems. - Reconciliation of customer and vendor accounts and performing daily collection from Add Value station and making daily deposits. - Other duties as assigned ____________________________________________________________________________ At All Times - Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi¿Cultural University (P30D) - Demonstrate safe work practices for oneself, others and the office environment. Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications - Bachelor of Science in Business Administration or related field. - Two (2) years of experience working in a college or university card office. - Strong interpersonal & communication skills; must be detail oriented - Ability to use a computer and related software: MS Office, Word, Outlook and Excel. - Experience with digital cameras and card printing systems using TruCredential printing software. - Equivalent of two (2) years of progressive responsibility in financial record¿keeping and cash handling. - Ability to interpret student accounts and utilize logic to troubleshoot basic issues. - Ability to understand and interpret departmental policies and procedures. - Knowledge and ability to understand financial record¿keeping methods and practices. - General knowledge of governmental financial recording keeping. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication across a variety of venues. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 12/20/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Management Analyst 2 provides support for the Radiation Control Program with the Division of Public and Behavioral Health located in Carson City, Nevada. The incumbent is responsible for providing a variety of administrative support to the Program Manager and staff to include computer RCP generated reports; organizing and developing user and program administrative solutions for RCP (CLICS) centralized licensing, inspection, and certification system online; interpreting procedures regarding RCP regulations 457 and 459; compile and analyze data of staffing requirements, plan, organize and coordinate the development and implementation of new program requirements for accountability; participate in the preparation of program costs associated with the implementation of new work elements within the program; and coordinate the development of new forms, work methods and automated systems used to process information related to assigned programs. Because of the responsibility of this position, applicants must be self-motivated and timely; possess excellent multitasking skills, be customer service oriented; and assume any additional responsibilities to assist other staff members when necessary. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/13/2019
Dec 07, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Management Analyst 2 provides support for the Radiation Control Program with the Division of Public and Behavioral Health located in Carson City, Nevada. The incumbent is responsible for providing a variety of administrative support to the Program Manager and staff to include computer RCP generated reports; organizing and developing user and program administrative solutions for RCP (CLICS) centralized licensing, inspection, and certification system online; interpreting procedures regarding RCP regulations 457 and 459; compile and analyze data of staffing requirements, plan, organize and coordinate the development and implementation of new program requirements for accountability; participate in the preparation of program costs associated with the implementation of new work elements within the program; and coordinate the development of new forms, work methods and automated systems used to process information related to assigned programs. Because of the responsibility of this position, applicants must be self-motivated and timely; possess excellent multitasking skills, be customer service oriented; and assume any additional responsibilities to assist other staff members when necessary. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/13/2019
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located at High Desert State Prison (HDSP) in Indian Springs, Nevada. The position responsibilities include, but aren't limited to, monitoring categorical budgets to preclude overspending; maintaining accurate records and files to support fiscal transactions; preparing monthly projections; ensuring food services adhere to menu guide; developing and implementing fiscal policies and procedures; securing outside vendor services; identifying and implementing preventative maintenance procedures; developing solutions and advising management on available courses of action; and developing retention schedules and policies in accordance with legal requirements and State regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/20/2019
Dec 07, 2019
Full Time
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located at High Desert State Prison (HDSP) in Indian Springs, Nevada. The position responsibilities include, but aren't limited to, monitoring categorical budgets to preclude overspending; maintaining accurate records and files to support fiscal transactions; preparing monthly projections; ensuring food services adhere to menu guide; developing and implementing fiscal policies and procedures; securing outside vendor services; identifying and implementing preventative maintenance procedures; developing solutions and advising management on available courses of action; and developing retention schedules and policies in accordance with legal requirements and State regulations. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/20/2019
HOUSTON AIRPORT SYSTEM
Houston, ‎Texas, United States
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division / Section:Information Technology/ IT Administration Workdays & Hours: *Shift work, including rotation, weekends and holidays. (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Systems Support Analyst IV (IT Senior Consultant)will be ableto configure basic ONBASE software workflows to support business process automation; support ONBASE/ECM specific end-user devices or peripherals, such as signature pads and indexing scanners; design and configure Records Management solutions in ONBASE in compliance with Texas State Library and Archive Commission (TSLAC) regulations. The Systems Support Analyst IV (IT SeniorConsultant)will assist with ONBASE upgrades as the Subject Matter Expert (SME); will perform scheduled maintenance functions with ONBASE environments to include Hyland and Microsoft critical updates; meet with customers (internal and external) to identify/document requirements for electronic content management; will be responsible for ONBASE and integrated system administration activities and troubleshooting and resolutions of technical support issues as required. The Systems Support Analyst IV (IT Senior Consultant)will be responsible for the administration of the enterprise Records Management system, ONBASE, which includes the creation and maintenance of user groups and user profiles; Responsible for creating and maintaining ONBASE data storage objects (disk groups) that meet the organizations' access and retention needs; Works with team to architect storage solutions for system growth; Troubleshoot and resolves issues as required; Makes technical recommendations, explains current and future system capabilities and provides realistic work effort assessments; Working for improving the performance of the systems and will be working closely with management and other teams in achieving the organizational goal; Must be able to obtain and maintain security clearances; perform other duties as assigned by supervisors and managers. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Systems Support Analyst IV duties and responsibilities includebut are not limited to: Initiates and maintains procedures for reporting on system administration and utilization. Represents the department at conferences and meetings for the purpose of providing advice and guidance. Obtains information as to user needs and participates in decisions of necessary courses of action. Initiates projects or services for the generation, modification and maintenance of systems software in a large multi-user environment. Acts as liaison with the computer manufacturer or software vendor. Prepares standards and procedures with respect to system software. Provides assistance to applications programmers and analysts on the usage of available resources in relation to software and hardware. Resolves problems between programming and computer operating staffs related to systems software or operating procedures. Provides capacity planning and/or tuning services WORKING CONDITIONS: The position is physically comfortable, the individual has discretion about walking, standing, etc. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. Must be available to work all shifts, including rotation, weekends and holidays. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Bachelor's degree in Business Administration, Statistics, Computer Scienceor closely related field. EXPERIENCE REQUIREMENTS Four years of experience in data communications analysis and design, programming systems design and maintenance operating systems software support or a closely related field. Directly related professional experience may be substituted for the education requirement on a year-for year basis. PREFERENCES Preference will be given toapplicantswith three (3) years of professional work experience administering ONBASE; Possess a(n) Hyland OCSA Certification (current or previous); Have previous experience in designing and configuring Records Management solutions in ONBASE in compliance with Texas State Library and Archive Commission (TSLAC) regulations, as well as experience with upgrading versions of ONBASE. * **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.*** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade - 25 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment t sJFoM hat is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 12/13/2019 11:59 PM Central
Dec 06, 2019
Full Time
POSITION OVERVIEW Applications accepted from: ALL PERSONS INTERESTED Division / Section:Information Technology/ IT Administration Workdays & Hours: *Shift work, including rotation, weekends and holidays. (*Subject to change) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS The Systems Support Analyst IV (IT Senior Consultant)will be ableto configure basic ONBASE software workflows to support business process automation; support ONBASE/ECM specific end-user devices or peripherals, such as signature pads and indexing scanners; design and configure Records Management solutions in ONBASE in compliance with Texas State Library and Archive Commission (TSLAC) regulations. The Systems Support Analyst IV (IT SeniorConsultant)will assist with ONBASE upgrades as the Subject Matter Expert (SME); will perform scheduled maintenance functions with ONBASE environments to include Hyland and Microsoft critical updates; meet with customers (internal and external) to identify/document requirements for electronic content management; will be responsible for ONBASE and integrated system administration activities and troubleshooting and resolutions of technical support issues as required. The Systems Support Analyst IV (IT Senior Consultant)will be responsible for the administration of the enterprise Records Management system, ONBASE, which includes the creation and maintenance of user groups and user profiles; Responsible for creating and maintaining ONBASE data storage objects (disk groups) that meet the organizations' access and retention needs; Works with team to architect storage solutions for system growth; Troubleshoot and resolves issues as required; Makes technical recommendations, explains current and future system capabilities and provides realistic work effort assessments; Working for improving the performance of the systems and will be working closely with management and other teams in achieving the organizational goal; Must be able to obtain and maintain security clearances; perform other duties as assigned by supervisors and managers. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." The Systems Support Analyst IV duties and responsibilities includebut are not limited to: Initiates and maintains procedures for reporting on system administration and utilization. Represents the department at conferences and meetings for the purpose of providing advice and guidance. Obtains information as to user needs and participates in decisions of necessary courses of action. Initiates projects or services for the generation, modification and maintenance of systems software in a large multi-user environment. Acts as liaison with the computer manufacturer or software vendor. Prepares standards and procedures with respect to system software. Provides assistance to applications programmers and analysts on the usage of available resources in relation to software and hardware. Resolves problems between programming and computer operating staffs related to systems software or operating procedures. Provides capacity planning and/or tuning services WORKING CONDITIONS: The position is physically comfortable, the individual has discretion about walking, standing, etc. There are occasional minor discomforts from exposure to less-than-optimal temperature and air conditions. The position may involve dealing with modestly unpleasant situations, as with occasional exposure to office chemicals and/or extensive use of a video display terminal. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. Must be available to work all shifts, including rotation, weekends and holidays. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Bachelor's degree in Business Administration, Statistics, Computer Scienceor closely related field. EXPERIENCE REQUIREMENTS Four years of experience in data communications analysis and design, programming systems design and maintenance operating systems software support or a closely related field. Directly related professional experience may be substituted for the education requirement on a year-for year basis. PREFERENCES Preference will be given toapplicantswith three (3) years of professional work experience administering ONBASE; Possess a(n) Hyland OCSA Certification (current or previous); Have previous experience in designing and configuring Records Management solutions in ONBASE in compliance with Texas State Library and Archive Commission (TSLAC) regulations, as well as experience with upgrading versions of ONBASE. * **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.*** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade - 25 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment t sJFoM hat is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 12/13/2019 11:59 PM Central
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This position is located within the Department of Health and Human Services, Aging and Disability Services Division (ADSD) - Rural Regional Center in Sparks, NV. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and provides a positive working environment. The mission of ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful and dignified lives to the greatest extent possible. This position will assist with the biennial budget preparation through timely development/maintenance of spreadsheets; data and narrative entry in the Nevada Executive Budget System (NEBS) and verification of accuracy; review payables for accuracy and compliance with Federal, State and Internal Policies and Procedures assuring accurate coding and entry into the Integrated Financial System (IFS) program prior to applying approval; review encumbrances and projections as expenditures occur to assure accurate budget tracking; monitor cash and authority balances; prepare Work Programs in accordance with Federal, State, and Division Policies and Procedures; prepare timely reconciliations of positions for the Management Allocation Plan; conduct audits and participate in monthly Service Coordination/Fiscal Records audit; reconcile Fund map to the Budget Report; annually audit sample documents and evaluate internal controls for potential weaknesses or non-compliance in accordance with State Policies and Procedures; and biennially audit sample documents and evaluate internal control and complete the Biennial Report on internal controls. Nevada offers sunshine and recreational opportunities abound including golfing, biking, off-roading, hiking, skiing, and fishing. Nevada's beautiful landscape and thriving economy are just a few of the reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees' retirement plan; 11 paid holidays each year; and accrual of 3 weeks of annual leave and 3 weeks of sick leave each year. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/12/2019
Dec 06, 2019
Full Time
Management Analysts conduct a variety of studies, research and analysis of management and administrative areas such as budgeting and financial analysis; departmental operations; legislative analysis; management research; and statistical and informational analysis. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This position is located within the Department of Health and Human Services, Aging and Disability Services Division (ADSD) - Rural Regional Center in Sparks, NV. ADSD provides an atmosphere of innovative thinking, teamwork, friendly co-workers, and provides a positive working environment. The mission of ADSD is to provide leadership and advocacy in the planning, development and delivery of a high quality, comprehensive support service system across the lifespan to allow all of Nevada's elders, children and adults with disabilities or special health care needs, to live independent, meaningful and dignified lives to the greatest extent possible. This position will assist with the biennial budget preparation through timely development/maintenance of spreadsheets; data and narrative entry in the Nevada Executive Budget System (NEBS) and verification of accuracy; review payables for accuracy and compliance with Federal, State and Internal Policies and Procedures assuring accurate coding and entry into the Integrated Financial System (IFS) program prior to applying approval; review encumbrances and projections as expenditures occur to assure accurate budget tracking; monitor cash and authority balances; prepare Work Programs in accordance with Federal, State, and Division Policies and Procedures; prepare timely reconciliations of positions for the Management Allocation Plan; conduct audits and participate in monthly Service Coordination/Fiscal Records audit; reconcile Fund map to the Budget Report; annually audit sample documents and evaluate internal controls for potential weaknesses or non-compliance in accordance with State Policies and Procedures; and biennially audit sample documents and evaluate internal control and complete the Biennial Report on internal controls. Nevada offers sunshine and recreational opportunities abound including golfing, biking, off-roading, hiking, skiing, and fishing. Nevada's beautiful landscape and thriving economy are just a few of the reasons to join the Silver State workforce! Additional benefits include: medical, dental, life and disability insurance programs; participation in the public employees' retirement plan; 11 paid holidays each year; and accrual of 3 weeks of annual leave and 3 weeks of sick leave each year. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/12/2019
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This ASO 1 position is located in the Financial Management division of DETR in Carson City. The incumbent manages the internal support service for the cost allocated budget accounts; performs system administration functions; and is responsible for development and maintenance of certain budgets accounts. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/12/2019
Dec 06, 2019
Full Time
Administrative Services Officers function as business managers for a large division or major program area or facility, with responsibility for accounting, budgeting and business management of various services and operations. Incumbents possess a degree of knowledge and proficiency sufficient to perform work independently with little or no additional training. This ASO 1 position is located in the Financial Management division of DETR in Carson City. The incumbent manages the internal support service for the cost allocated budget accounts; performs system administration functions; and is responsible for development and maintenance of certain budgets accounts. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE AT ANY TIME BASED ON THE AMOUNT OF APPLICATIONS RECEIVED. QUALIFIED APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE.*** Closing Date/Time: 12/12/2019
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAM NUMBER: PH4729F FILING DATE : Wednesday,December 11, 2019 at 12:30 p.m. (PT) FILING WILL BE SUSPENDED AFTER THE FIRST 300 APPLICATIONS ARE RECEIVED OR BY MONDAY,DECEMBER 16, 2019, AT 5:00 P.M., PT, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 300 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. TYPE OF RECRUITMENT: Open Competitive Job Opportunity OUT-OF-CLASS EXPERIENCE: No out-of-class experience/verification of experience letter (VOEL) will be accepted. DEFINITION: Plans,implements, administers, and evaluates public health programs. CLASSIFICATION STANDARDS: This is the intermediate-level class in the Health Program Analyst Series. Positions allocable to this class are located in the department of Public Health and are responsible for the solution of complex and difficult problems and the making of recommendations in areas of resources and personnel utilization, development, implementation and improvement of programs, and the refinement of practices and policies having a significant impact on the entire program. Positions may also be responsible for leading a team of analysts or mentoring lower-level analyst staff. Factors affecting allocation of positions in the Health Program Analyst Series include but are not limited to scope and complexity of program/clinic, program budget, number and size of contracts, and size and composition of clinical, professional, and support staff Positions allocated to the Department of Public Health typically report to and receive supervision from a higher level program analyst or program manager/administrator. Positions serve as technical experts and consultants to management for a specific program, andfrequentlywork with community and city partners to shape and/or develop,and work toward passage and implementation of policies. Positions in the Health Program Analyst Series are distinguished from positions allocated to perform contract development and administration activities as part of a centralized departmental contracting function. Health Program Analyst II is distinguished from Health Program Analyst III in that the latter supervises a team of analystsengagedin program development, implementation, administration, and evaluation activities for a Bureau or centralized, department-wide program support function; orhas non-supervisoryresponsibility for these activities for a small Countywideprogram. These positions require advanced knowledge of principles of program administration, organization, and planning; methodologies, concepts, and practices of human services program development, support, and evaluation; and the ability to collect, evaluate, and synthesize data, draw conclusions, and formulate recommendations in connection with community health programs; interpret Federal, State, and County legislative regulations and mandates; and establish and maintain effective working relationships with staff, community members, and other public and private agencies; and communicate effectively orally and in writing. Essential Job Functions Develops new programs and/or recommends modifications to existing programs based on needs analysis in accordance with local, State, and/or federal requirements. Coordinates and facilitates collaborative efforts among public, private, and non-profit groups and organizations to meet the needs of the target population, and provides leadership, technical assistance, advocacy, and coalition building on behalf of targeted groups. Coordinates and participates in meetings with departmental, public, private, and non-profit groups and organizations to discuss and influence policy issues impacting the assigned program. Develops and implements community actions plans, and ensuresprogress toward policy passage and implementation. Evaluates the quality and effectiveness of services and operations provided by program staff and/or administered by contracted agencies; develops standards for evaluation for quality assurance. Investigates aspects of contracted agency operations such as financial capacity to provide services, contract management and compliance, client records, compliance with the service requirements of the contract, and personnel and program management. Performs detailed review of budgets submitted by contract agencies to evaluate program designs including number of clients to be served and units of service to be delivered; prepares written recommendations to management regarding impact on services. Researches and analyzes protocols, best practices, policy issues, pending legislation, regulations, potential funding sources, and technical research, and makes recommendations to management regarding impact on services. Prepares position papers/recommendations on issues relating to the program area. Works with departmental staff on contract development including selection criteria and preparation of statements of work delineating the number of clients to be served and the nature of services to be delivered; coordinates the review and approval of contract documents by management. Prepares and/or analyzesapplications for the most complex grantsand monitors program related activities and services to ensure quality assurance with grant activities. Attends and conducts meetings with department officials, members ofcommunity- based organizations, and the public interested in resolving issues and influencing the program. Prepares written reports on program activities and on progress toward achieving the overall goals of the program. Initiatesand/or participates in awareness campaigns that promote the program assigned; designs, lays out, produces, and may disseminate products such as flyers,newsletters, pamphlets, posters, and articles. Leads a team of analysts or mentors other analysts, as needed. Requirements SELECTION REQUIREMENTS: A Bachelor's Degree from an *accredited college or university in a discipline related to the core business function of the department such as: Public Health , Environmental Health , Community Health Education , Administration/ Management , Behavioral Sciences , Social Sciences , or closely related field. -AND- Four (4) years of full-timeexperience in the analysis of public health programs**, two (2) years of which must have been at the level of Health Program Analyst I***. A Master's Degree from an *accredited college or university in a discipline related to the core business function of the department may be substituted for one (1) year of the required experience in the analysis of public health programs**. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light- Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENTS INFORMATION: * ACCREDITATION: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES)or the Association of International Credential Evaluators, Inc. (AICE). In order to receive credit for any college or universitycourse work, or any type of college or universitydegree, such as Bachelor's Degree or higher,you must include a legible copy of the Official Diploma, or Official Transcript(s)****, or Official Letter from the accredited institution which shows the area of specialization and the date the degree was awarded with Registrar's signature and/or school seal withyour application online at the time of filing or within fifteen (15) calendar days from application submission to hrexams @ph.lacounty.gov . Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and, therefore, will NOT be accepted and may result in your application being incomplete andbe REJECTED . ** Experience in the analysis of public health programs is defined as the study and investigation of issues and problems of public health program development, implementation, administration, and evaluationwith theformation of applicable solutions and recommendations. *** Experience at the level of Health Program Analyst I in the County of Los Angeles is defined as one whoparticipates in planning, implementing, administering, and evaluating public health programs. DESIRABLE QUALIFICATION : Creditwill be given to applicants who possessadditional experience beyond the Selection Requirements andthe following desirable qualification: A Master's Degreefrom an *accredited college or university in a discipline related to the core business function of the department such as: Public Health , Environmental Health , Community Health Education , Administration/ Management , Behavioral Sciences , Social Sciences, or closely related field. If used to meet the Selection Requirements, no points will be awarded for meeting the Desirable Qualification. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation ofeducation and experience based upon theapplication, and desirable qualification at the time of filing weighted 100% . Candidates must meet the Selection Requirements and mustachieve a passing score of 70% or higher onthe examination in order to beadded on the Eligible Register. Passing this examination and beingplacedon the Eligible Register does not guarantee an offer of employment. Final results will be sent via United States Postal Service (USPS).Final Scores cannot be given over the phone or by email. Notificationlettersmay be sent electronically to the e-mail address provided on the application. It is important that candidates provide a valid e-mail address. Please add hrexams@ph.lacounty.gov to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the EligibleRegister in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERYTWELVE (12) MONTHS . Completed applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The EligibleRegister resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any APPLICATION AND FILING INFORMATION: Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required license, certificates,documents, and/or additional information, if any, must be received with your application at the time of filing online or within fifteen (15) calendar days from application submission to hrexams@ph.lacounty.gov . Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Applicants must submit their completed applications by 5:00 p.m., PDT, on the last day of filing. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS .Fill out your application completely to receive full credit for any relevant education, training, and job experience you include. In the space provided for education, include the names and addresses of schools attended, dates attended, degree received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week,description of work and duties performed. If your application is incomplete, yourapplication will be REJECTED . Failure to provide complete, accurateinformation willimpact the assessment of your qualifications and the acceptance of your application into the examination process. IMPORTANT NOTES: All information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejectedat any stage ofthe examination andhiring process, including after appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application may be REJECTED AS INCOMPLETE. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes in the following format: XXX-XX-XXXX. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact Email: hrexams@ph.lacounty.gov ADA Coordinator: (323) 914-8505 Teletype Phone: (213) 974-0911 California Relay Services Phone: (800) 735-2922 Closing Date/Time: 12/16/2019 5:00 PM Pacific
Dec 06, 2019
Full Time
EXAM NUMBER: PH4729F FILING DATE : Wednesday,December 11, 2019 at 12:30 p.m. (PT) FILING WILL BE SUSPENDED AFTER THE FIRST 300 APPLICATIONS ARE RECEIVED OR BY MONDAY,DECEMBER 16, 2019, AT 5:00 P.M., PT, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 300 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE. TYPE OF RECRUITMENT: Open Competitive Job Opportunity OUT-OF-CLASS EXPERIENCE: No out-of-class experience/verification of experience letter (VOEL) will be accepted. DEFINITION: Plans,implements, administers, and evaluates public health programs. CLASSIFICATION STANDARDS: This is the intermediate-level class in the Health Program Analyst Series. Positions allocable to this class are located in the department of Public Health and are responsible for the solution of complex and difficult problems and the making of recommendations in areas of resources and personnel utilization, development, implementation and improvement of programs, and the refinement of practices and policies having a significant impact on the entire program. Positions may also be responsible for leading a team of analysts or mentoring lower-level analyst staff. Factors affecting allocation of positions in the Health Program Analyst Series include but are not limited to scope and complexity of program/clinic, program budget, number and size of contracts, and size and composition of clinical, professional, and support staff Positions allocated to the Department of Public Health typically report to and receive supervision from a higher level program analyst or program manager/administrator. Positions serve as technical experts and consultants to management for a specific program, andfrequentlywork with community and city partners to shape and/or develop,and work toward passage and implementation of policies. Positions in the Health Program Analyst Series are distinguished from positions allocated to perform contract development and administration activities as part of a centralized departmental contracting function. Health Program Analyst II is distinguished from Health Program Analyst III in that the latter supervises a team of analystsengagedin program development, implementation, administration, and evaluation activities for a Bureau or centralized, department-wide program support function; orhas non-supervisoryresponsibility for these activities for a small Countywideprogram. These positions require advanced knowledge of principles of program administration, organization, and planning; methodologies, concepts, and practices of human services program development, support, and evaluation; and the ability to collect, evaluate, and synthesize data, draw conclusions, and formulate recommendations in connection with community health programs; interpret Federal, State, and County legislative regulations and mandates; and establish and maintain effective working relationships with staff, community members, and other public and private agencies; and communicate effectively orally and in writing. Essential Job Functions Develops new programs and/or recommends modifications to existing programs based on needs analysis in accordance with local, State, and/or federal requirements. Coordinates and facilitates collaborative efforts among public, private, and non-profit groups and organizations to meet the needs of the target population, and provides leadership, technical assistance, advocacy, and coalition building on behalf of targeted groups. Coordinates and participates in meetings with departmental, public, private, and non-profit groups and organizations to discuss and influence policy issues impacting the assigned program. Develops and implements community actions plans, and ensuresprogress toward policy passage and implementation. Evaluates the quality and effectiveness of services and operations provided by program staff and/or administered by contracted agencies; develops standards for evaluation for quality assurance. Investigates aspects of contracted agency operations such as financial capacity to provide services, contract management and compliance, client records, compliance with the service requirements of the contract, and personnel and program management. Performs detailed review of budgets submitted by contract agencies to evaluate program designs including number of clients to be served and units of service to be delivered; prepares written recommendations to management regarding impact on services. Researches and analyzes protocols, best practices, policy issues, pending legislation, regulations, potential funding sources, and technical research, and makes recommendations to management regarding impact on services. Prepares position papers/recommendations on issues relating to the program area. Works with departmental staff on contract development including selection criteria and preparation of statements of work delineating the number of clients to be served and the nature of services to be delivered; coordinates the review and approval of contract documents by management. Prepares and/or analyzesapplications for the most complex grantsand monitors program related activities and services to ensure quality assurance with grant activities. Attends and conducts meetings with department officials, members ofcommunity- based organizations, and the public interested in resolving issues and influencing the program. Prepares written reports on program activities and on progress toward achieving the overall goals of the program. Initiatesand/or participates in awareness campaigns that promote the program assigned; designs, lays out, produces, and may disseminate products such as flyers,newsletters, pamphlets, posters, and articles. Leads a team of analysts or mentors other analysts, as needed. Requirements SELECTION REQUIREMENTS: A Bachelor's Degree from an *accredited college or university in a discipline related to the core business function of the department such as: Public Health , Environmental Health , Community Health Education , Administration/ Management , Behavioral Sciences , Social Sciences , or closely related field. -AND- Four (4) years of full-timeexperience in the analysis of public health programs**, two (2) years of which must have been at the level of Health Program Analyst I***. A Master's Degree from an *accredited college or university in a discipline related to the core business function of the department may be substituted for one (1) year of the required experience in the analysis of public health programs**. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light- Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. SPECIAL REQUIREMENTS INFORMATION: * ACCREDITATION: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies which are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES)or the Association of International Credential Evaluators, Inc. (AICE). In order to receive credit for any college or universitycourse work, or any type of college or universitydegree, such as Bachelor's Degree or higher,you must include a legible copy of the Official Diploma, or Official Transcript(s)****, or Official Letter from the accredited institution which shows the area of specialization and the date the degree was awarded with Registrar's signature and/or school seal withyour application online at the time of filing or within fifteen (15) calendar days from application submission to hrexams @ph.lacounty.gov . Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and, therefore, will NOT be accepted and may result in your application being incomplete andbe REJECTED . ** Experience in the analysis of public health programs is defined as the study and investigation of issues and problems of public health program development, implementation, administration, and evaluationwith theformation of applicable solutions and recommendations. *** Experience at the level of Health Program Analyst I in the County of Los Angeles is defined as one whoparticipates in planning, implementing, administering, and evaluating public health programs. DESIRABLE QUALIFICATION : Creditwill be given to applicants who possessadditional experience beyond the Selection Requirements andthe following desirable qualification: A Master's Degreefrom an *accredited college or university in a discipline related to the core business function of the department such as: Public Health , Environmental Health , Community Health Education , Administration/ Management , Behavioral Sciences , Social Sciences, or closely related field. If used to meet the Selection Requirements, no points will be awarded for meeting the Desirable Qualification. Additional Information EXAMINATION CONTENT: This examination will consist of an evaluation ofeducation and experience based upon theapplication, and desirable qualification at the time of filing weighted 100% . Candidates must meet the Selection Requirements and mustachieve a passing score of 70% or higher onthe examination in order to beadded on the Eligible Register. Passing this examination and beingplacedon the Eligible Register does not guarantee an offer of employment. Final results will be sent via United States Postal Service (USPS).Final Scores cannot be given over the phone or by email. Notificationlettersmay be sent electronically to the e-mail address provided on the application. It is important that candidates provide a valid e-mail address. Please add hrexams@ph.lacounty.gov to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. ELIGIBILITY INFORMATION: The names of candidates receiving a passing score in the examination will be added to the EligibleRegister in the order of their score group for a period of twelve (12) months following the date of eligibility. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERYTWELVE (12) MONTHS . Completed applications will be processed on an as received basis and promulgated to the Eligible Register accordingly. VACANCY INFORMATION: The EligibleRegister resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. AVAILABLE SHIFT: Any APPLICATION AND FILING INFORMATION: Applications must be filed ONLINE ONLY . Applications submitted by U.S. mail, fax, or in person will NOT be accepted. Any required license, certificates,documents, and/or additional information, if any, must be received with your application at the time of filing online or within fifteen (15) calendar days from application submission to hrexams@ph.lacounty.gov . Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Applicants must submit their completed applications by 5:00 p.m., PDT, on the last day of filing. The acceptance of your application depends on whether you have clearly shown that you meet the SELECTION REQUIREMENTS .Fill out your application completely to receive full credit for any relevant education, training, and job experience you include. In the space provided for education, include the names and addresses of schools attended, dates attended, degree received, and degree major. For each job held, give the name and address of your employer, your job/position title, beginning and ending dates, number of hours worked per week,description of work and duties performed. If your application is incomplete, yourapplication will be REJECTED . Failure to provide complete, accurateinformation willimpact the assessment of your qualifications and the acceptance of your application into the examination process. IMPORTANT NOTES: All information supplied by applicants and included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. Applications may be rejectedat any stage ofthe examination andhiring process, including after appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT . Utilizing VERBIAGE from Class Specification and/or Selection Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. In doing so your application may be REJECTED AS INCOMPLETE. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes in the following format: XXX-XX-XXXX. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record. FAIR CHANCE INITIATIVE: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact Email: hrexams@ph.lacounty.gov ADA Coordinator: (323) 914-8505 Teletype Phone: (213) 974-0911 California Relay Services Phone: (800) 735-2922 Closing Date/Time: 12/16/2019 5:00 PM Pacific
City of Boynton Beach, FL
Boynton Beach, Florida, United States
Purpose of Classification The purpose of this classification is to direct activities, operations, and projects assigned by the City Manager with oversight emphasis on: Finance, City Clerk, Information Technology, Library, Public Art, Grants and ADA Coordination.  The position may also serve as City Manager in his/her absence.  Essential Functions The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.  Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and providing regular performance feedback. Coordinates work activities of assigned divisions/departments; organizes and prioritizes projects and workload; makes work assignments; monitors status of work in progress and inspects completed work; consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. Consults with City Manager and other officials as needed to review division/department activities, provide recommendations/technical expertise, resolve problems, or receive advice/direction; advises City Manager on administrative details relating to daily functions of city government; plans, enacts, and monitors special programs/activities as directed by City Manager; assists City Manager with certain assigned duties. Coordinates division/department activities with those of other divisions, departments, consultants, outside agencies, or others as needed; participates with departments in accomplishment of activities necessary for city operations; acts as technical advisor to other agencies/departments. Performs the duties of City Manager in absence of City Manager and upon designation by City Manager. Provides oversight and guidance on Strategic Planning activities for responsible departments. Communicates and coordinates with departments to ensure targets are being met.  Manages a variety of special projects, programmatic, and community outreach initiatives. Serves on a variety of task forces, boards, and other collaborative teams.  Serves as team leader to assigned departmental operations; establishes goals for the division team and for individual departments; assists departments in meeting operational objectives; promotes team and professional development. Performs administrative functions associated with department/division operations;  reviews administrative policy manual; reviews/revises procedures to implement changes and improvements; makes suggestions to improve operational procedures; develops methods/strategies to meet program goals/objectives consistent with county, state, federal, and professional standards and/or needs of service population; monitors, allocates, and schedules resources to ensure accomplishment of program goals. Assists with preparation of annual City Budget; analyzes budget requests; researches budget-related matters; tracks pertinent data to facilitate budget planning; monitors expenditures to remain within established budget; develops revenue projections for next fiscal year; reviews budget transfers/amendments for justification, fiscal impact, and conformance with applicable policies/procedures. Assists with preparation of agenda and support materials for City Commission meetings; serves on committees as needed; attends board meetings, committee meetings, or other meetings; gives speeches or presentations. Documents all rights/obligations of the city and contractor/grantor to avoid misunderstandings regarding contractual activity; reviews contracts/grants to ensure compliance with established policies; amends/reconstructs contracts to comply with services needed. Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records. Prepares or completes various forms, reports, correspondence, logs, worksheets, graphs, tables, budget documents, grant applications, newsletter articles, press releases, policies, procedures, or other documents. Receives various forms, reports, correspondence, budget documents, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, desktop publishing, or other software programs. Attends work groups at public meetings, hearings, conferences, committee meetings, and board meetings as required. Communicates with City Manager, city officials, employees, other departments, consultants, regulatory agencies, vendors, community organizations, outside agencies, the public, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction. Troubleshoots problem situations; responds to complaints and questions; identifies irregularities and potential problems before they become crucial; researches variables and alternatives before making decisions; makes appropriate, unpopular, or difficult decisions in changing situations or under pressure. Provides information and education to schools, civic groups, business organizations, the media, and members of the community; gives speeches and presentations; prepares/distributes informational materials; coordinates various public ceremonies, dedications, and special events and conducts tours as necessary. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new procedures, technologies, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Responds to requests for information from the public and media representatives by assuring that current information on city activities is easily available and accessible. Writes grants to obtain funding for special projects. Performs other related duties as required. COMPETENCIES Demonstrated ability to promote the development and performance of staff through effective delegation, direction, support, and feedback; facilitating teamwork and creating a work environment that encourages responsibility and decision-making at all levels of the organization. Demonstrated ability to build cooperation and consensus among and within diverse groups; valuing and fostering diversity throughout the organization and community. Demonstrated understanding of service delivery management including functional and operational planning; determining citizen needs and providing responsive requests to the community. Demonstrated understanding of strategic leadership including initiative, calculated risk-taking, vision, creativity, and innovation; understanding of information technology and ensuring appropriate incorporation in plans to improve service delivery, information sharing, organizational communication, and citizen access. Demonstrated commitment to foster the values and integrity of representative government and local democracy through action and example; promoting active citizen involvement in local governance. Demonstrated understanding of budgeting; assessing short and long term financial impacts, program/service cost-effectiveness, and considering alternative strategies. Demonstrated ability to exchange verbal and nonverbal messages with others in a way that demonstrates respect for the individual and furthers organizational and community objectives; effectively conveying ideas and information to others. Demonstrated fairness, honesty, ethical, and legal awareness in personal and professional relationships and fostering integrity throughout the organization. Minimum Qualifications Bachelor degree from an accredited college or university in Public Administration, Public Relations, Political Science, Business Administration, Finance or closely related field. Six (6) years of experience in public administration with exposure to municipal government operations, public relations, public finance administration, and budgeting.  Must possess and maintain a valid Florida driver's license.  PREFERRED QUALIFICATIONS Master degree from an accredited college or university in Public Administration, Business Administration, or closely-related field. Supplemental Information PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS  Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.  Sensory Requirements : Some tasks require the ability to perceive and discriminate sound and visual cues or signals. Tasks require the ability to communicate orally.  Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.  The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. 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Dec 06, 2019
Full Time
Purpose of Classification The purpose of this classification is to direct activities, operations, and projects assigned by the City Manager with oversight emphasis on: Finance, City Clerk, Information Technology, Library, Public Art, Grants and ADA Coordination.  The position may also serve as City Manager in his/her absence.  Essential Functions The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.  Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and providing regular performance feedback. Coordinates work activities of assigned divisions/departments; organizes and prioritizes projects and workload; makes work assignments; monitors status of work in progress and inspects completed work; consults with assigned staff to review work requirements, status of work, and problems; assists with complex or problem situations; provides direction, advice, and technical expertise. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; initiates any actions necessary to correct deviations or violations. Consults with City Manager and other officials as needed to review division/department activities, provide recommendations/technical expertise, resolve problems, or receive advice/direction; advises City Manager on administrative details relating to daily functions of city government; plans, enacts, and monitors special programs/activities as directed by City Manager; assists City Manager with certain assigned duties. Coordinates division/department activities with those of other divisions, departments, consultants, outside agencies, or others as needed; participates with departments in accomplishment of activities necessary for city operations; acts as technical advisor to other agencies/departments. Performs the duties of City Manager in absence of City Manager and upon designation by City Manager. Provides oversight and guidance on Strategic Planning activities for responsible departments. Communicates and coordinates with departments to ensure targets are being met.  Manages a variety of special projects, programmatic, and community outreach initiatives. Serves on a variety of task forces, boards, and other collaborative teams.  Serves as team leader to assigned departmental operations; establishes goals for the division team and for individual departments; assists departments in meeting operational objectives; promotes team and professional development. Performs administrative functions associated with department/division operations;  reviews administrative policy manual; reviews/revises procedures to implement changes and improvements; makes suggestions to improve operational procedures; develops methods/strategies to meet program goals/objectives consistent with county, state, federal, and professional standards and/or needs of service population; monitors, allocates, and schedules resources to ensure accomplishment of program goals. Assists with preparation of annual City Budget; analyzes budget requests; researches budget-related matters; tracks pertinent data to facilitate budget planning; monitors expenditures to remain within established budget; develops revenue projections for next fiscal year; reviews budget transfers/amendments for justification, fiscal impact, and conformance with applicable policies/procedures. Assists with preparation of agenda and support materials for City Commission meetings; serves on committees as needed; attends board meetings, committee meetings, or other meetings; gives speeches or presentations. Documents all rights/obligations of the city and contractor/grantor to avoid misunderstandings regarding contractual activity; reviews contracts/grants to ensure compliance with established policies; amends/reconstructs contracts to comply with services needed. Compiles or monitors various administrative and statistical data pertaining to departmental operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; maintains records. Prepares or completes various forms, reports, correspondence, logs, worksheets, graphs, tables, budget documents, grant applications, newsletter articles, press releases, policies, procedures, or other documents. Receives various forms, reports, correspondence, budget documents, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Operates a computer to enter, retrieve, review or modify data; utilizes word processing, spreadsheet, desktop publishing, or other software programs. Attends work groups at public meetings, hearings, conferences, committee meetings, and board meetings as required. Communicates with City Manager, city officials, employees, other departments, consultants, regulatory agencies, vendors, community organizations, outside agencies, the public, the media, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction. Troubleshoots problem situations; responds to complaints and questions; identifies irregularities and potential problems before they become crucial; researches variables and alternatives before making decisions; makes appropriate, unpopular, or difficult decisions in changing situations or under pressure. Provides information and education to schools, civic groups, business organizations, the media, and members of the community; gives speeches and presentations; prepares/distributes informational materials; coordinates various public ceremonies, dedications, and special events and conducts tours as necessary. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new procedures, technologies, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Responds to requests for information from the public and media representatives by assuring that current information on city activities is easily available and accessible. Writes grants to obtain funding for special projects. Performs other related duties as required. COMPETENCIES Demonstrated ability to promote the development and performance of staff through effective delegation, direction, support, and feedback; facilitating teamwork and creating a work environment that encourages responsibility and decision-making at all levels of the organization. Demonstrated ability to build cooperation and consensus among and within diverse groups; valuing and fostering diversity throughout the organization and community. Demonstrated understanding of service delivery management including functional and operational planning; determining citizen needs and providing responsive requests to the community. Demonstrated understanding of strategic leadership including initiative, calculated risk-taking, vision, creativity, and innovation; understanding of information technology and ensuring appropriate incorporation in plans to improve service delivery, information sharing, organizational communication, and citizen access. Demonstrated commitment to foster the values and integrity of representative government and local democracy through action and example; promoting active citizen involvement in local governance. Demonstrated understanding of budgeting; assessing short and long term financial impacts, program/service cost-effectiveness, and considering alternative strategies. Demonstrated ability to exchange verbal and nonverbal messages with others in a way that demonstrates respect for the individual and furthers organizational and community objectives; effectively conveying ideas and information to others. Demonstrated fairness, honesty, ethical, and legal awareness in personal and professional relationships and fostering integrity throughout the organization. Minimum Qualifications Bachelor degree from an accredited college or university in Public Administration, Public Relations, Political Science, Business Administration, Finance or closely related field. Six (6) years of experience in public administration with exposure to municipal government operations, public relations, public finance administration, and budgeting.  Must possess and maintain a valid Florida driver's license.  PREFERRED QUALIFICATIONS Master degree from an accredited college or university in Public Administration, Business Administration, or closely-related field. Supplemental Information PHYSICAL AND SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS  Physical Ability : Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.  Sensory Requirements : Some tasks require the ability to perceive and discriminate sound and visual cues or signals. Tasks require the ability to communicate orally.  Environmental Factors : Essential functions are regularly performed without exposure to adverse environmental conditions.  The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. 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Description: Recruitment Details Position Details Recruitment Number VA1262 Posting Period Open Until Filled (Review of Applications will begin 12/18/19. Applications received after that date may be considered.) On Campus Only No Working Title HOUSING ADMINISTRATIVE ANALYST (Administrative Analyst/Specialist-NE) Class Title ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH Level/Range/Grade 1 Salary Range (From $ to $) $3,288 - $6,347 per month (New employees should anticipate being hired at the beginning of the salary range) Department University Housing Number of Positions 1 FLSA Code Non-Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time Full-time Pay Plan 12/12 CBU/MOU R09 - CSUEU Technical & Support Services Quick Link http://jobs.csuchico.edu/postings/5963 Work Schedule Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day Position Summary Primary Duties Under the general supervision of the Associate Director of Administration for University Housing (UH), this position supports on-going operations and training of the StarRez student housing administrative system. This system is used during the entire life cycle of a student living within University Housing. The smooth function of the housing application and assignments process are integral to living within University Housing and have broad impact on the enrollment of incoming freshmen. This position provides leadership for technical and administrative processes related to University Housing administrative systems. Incumbent assists with the creation of business processes in information systems, supports, interprets and analyzes functions, performing setup and testing, troubleshooting, as well as recommending and developing procedures. Additional duties include functional leadership of the University Housing systems process documentation and training. For a full description of job duties, please visit: https://csuchico.box.com/v/VA1262-Position-Description Knowledge, Skills and Abilities KNOWLEDGE: Incumbent must possess: • Working knowledge of: • Standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook). • General practices of university housing. • Budget policies and procedures. • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. • Basic knowledge of and ability to apply fundamental concepts. SKILLS: • Demonstrated skill with planning and prioritizing tasks. • Analytical skills, to identify underlying reasons or facts and summarize information or data into appropriate parts. • Problem solving skills to evaluate alternatives and recommend effective solutions. • Communication skills to understand, interpret and communicate procedures, polices, information and instructions, orally and in writing, as appropriate for the needs of the audience. • Effective interpersonal skills as work often involves front-line contacts with a variety of campus and community individuals. ABILITIES: Incumbent must have the ability to: • Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. • Analyze data and make accurate projections using business mathematics and basic statistical techniques. • Organize and plan work and projects including handling multiple priorities. • Make independent decisions and exercise sound judgment. • Compile, write, and present reports. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. • Perform duties as assigned. Required Education and/or Experience The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree and/or full-time equivalent training and one year of full time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Recruitment Preferences Preference may be given to applicants with the following as they may be considered specialized skills. • Bilingual/Multilingual skills. • Working knowledge of records management software programs. • Working knowledge of records retention policies and practices. Special Requirements • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. PHYSICAL REQUIREMENTS: Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. May need to travel across campus to other offices and buildings for meetings and events. WORK ENVIRONMENT: Work is performed in a typical office environment operating standard office equipment. Benefits This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation. Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community Detailed information is available at https://www.csuchico.edu/about/. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University's 6th Strategic Priority that focuses on sustainability, stewardship, and the environment - see http://www.csuchico.edu/sustainability/index.shtml. California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff. The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Posting Details Open Date (posting open date) 12/04/2019 Close Date (posting close date) Open Until Filled Yes Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: Recruitment Details Position Details Recruitment Number VA1262 Posting Period Open Until Filled (Review of Applications will begin 12/18/19. Applications received after that date may be considered.) On Campus Only No Working Title HOUSING ADMINISTRATIVE ANALYST (Administrative Analyst/Specialist-NE) Class Title ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH Level/Range/Grade 1 Salary Range (From $ to $) $3,288 - $6,347 per month (New employees should anticipate being hired at the beginning of the salary range) Department University Housing Number of Positions 1 FLSA Code Non-Exempt Status Regular: Permanent (after one-year probationary period) Full-time/part-time Full-time Pay Plan 12/12 CBU/MOU R09 - CSUEU Technical & Support Services Quick Link http://jobs.csuchico.edu/postings/5963 Work Schedule Hours Per Day 8 hours during the school year / 10 hours during the summer Days Per Week 5 days during the school year / 4 days during the summer Shift Day Position Summary Primary Duties Under the general supervision of the Associate Director of Administration for University Housing (UH), this position supports on-going operations and training of the StarRez student housing administrative system. This system is used during the entire life cycle of a student living within University Housing. The smooth function of the housing application and assignments process are integral to living within University Housing and have broad impact on the enrollment of incoming freshmen. This position provides leadership for technical and administrative processes related to University Housing administrative systems. Incumbent assists with the creation of business processes in information systems, supports, interprets and analyzes functions, performing setup and testing, troubleshooting, as well as recommending and developing procedures. Additional duties include functional leadership of the University Housing systems process documentation and training. For a full description of job duties, please visit: https://csuchico.box.com/v/VA1262-Position-Description Knowledge, Skills and Abilities KNOWLEDGE: Incumbent must possess: • Working knowledge of: • Standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook). • General practices of university housing. • Budget policies and procedures. • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. • Basic knowledge of and ability to apply fundamental concepts. SKILLS: • Demonstrated skill with planning and prioritizing tasks. • Analytical skills, to identify underlying reasons or facts and summarize information or data into appropriate parts. • Problem solving skills to evaluate alternatives and recommend effective solutions. • Communication skills to understand, interpret and communicate procedures, polices, information and instructions, orally and in writing, as appropriate for the needs of the audience. • Effective interpersonal skills as work often involves front-line contacts with a variety of campus and community individuals. ABILITIES: Incumbent must have the ability to: • Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. • Analyze data and make accurate projections using business mathematics and basic statistical techniques. • Organize and plan work and projects including handling multiple priorities. • Make independent decisions and exercise sound judgment. • Compile, write, and present reports. • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. • Perform duties as assigned. Required Education and/or Experience The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree and/or full-time equivalent training and one year of full time administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs. Recruitment Preferences Preference may be given to applicants with the following as they may be considered specialized skills. • Bilingual/Multilingual skills. • Working knowledge of records management software programs. • Working knowledge of records retention policies and practices. Special Requirements • California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. PHYSICAL REQUIREMENTS: Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a personal computer for long periods of time and frequently moving about inside the office. May need to travel across campus to other offices and buildings for meetings and events. WORK ENVIRONMENT: Work is performed in a typical office environment operating standard office equipment. Benefits This position qualifies for benefits including tuition fee waiver (if eligible). Benefit Information CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation. Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage. About the University and Community Detailed information is available at https://www.csuchico.edu/about/. As a university that educates students of various ethnic and cultural backgrounds, we value a diverse faculty and staff. CSU, Chico welcomes applicants who are knowledgeable about and interested in working within a cross-cultural learning environment. We also welcome those who share a passion and commitment to the University's 6th Strategic Priority that focuses on sustainability, stewardship, and the environment - see http://www.csuchico.edu/sustainability/index.shtml. California State University, Chico is committed to achieving excellence through diversity in the classroom and the workplace. It strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students, faculty, and staff. The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Posting Details Open Date (posting open date) 12/04/2019 Close Date (posting close date) Open Until Filled Yes Closing Date/Time: Open until filled
San Jose
1 Washington Street, San Jose, CA 95192, USA
Description: The Research Development Specialist helps build and enhance the extramural funding of SJSU research and training programs. The specialist helps position SJSU for emerging funding opportunities, and works as part of a team to provide consistent support for SJSU researchers in various activities, including: opportunity scouting, proposal scoping, pre-award consultations, hands-on proposal development, proposal review, coaching/mentoring, and early career training/outreach, and other support needs related to complex large-scale opportunities. The specialist serves as a liaison to the designated SJSU academic areas for large/complex research grants programs and proposals. The specialist provides oversight and coordination of research development programs, including program development, planning and evaluation, peer review of proposals and applicant relations, grant application and award management, and synthesis and dissemination of research findings. The specialist's designated research areas are in either/or the College of Social Sciences, College of Health & Human Sciences, and College of Humanities & the Arts, College of Science and the College of Education, College of Engineering. Closing Date/Time: Open until filled
Dec 06, 2019
Full Time
Description: The Research Development Specialist helps build and enhance the extramural funding of SJSU research and training programs. The specialist helps position SJSU for emerging funding opportunities, and works as part of a team to provide consistent support for SJSU researchers in various activities, including: opportunity scouting, proposal scoping, pre-award consultations, hands-on proposal development, proposal review, coaching/mentoring, and early career training/outreach, and other support needs related to complex large-scale opportunities. The specialist serves as a liaison to the designated SJSU academic areas for large/complex research grants programs and proposals. The specialist provides oversight and coordination of research development programs, including program development, planning and evaluation, peer review of proposals and applicant relations, grant application and award management, and synthesis and dissemination of research findings. The specialist's designated research areas are in either/or the College of Social Sciences, College of Health & Human Sciences, and College of Humanities & the Arts, College of Science and the College of Education, College of Engineering. Closing Date/Time: Open until filled
HOUSTON AIRPORT SYSTEM
Houston, ‎Texas, United States
POSITION OVERVIEW APPLICATION ACCEPTED FROM : ALL PERSONS INTERESTED Division/Section: Information Technology / IT Administration Workdays & Hours: Shift work, including rotation, weekends and holidays. (*Subject to change) DESCRIPTIONS OF DUTIES/ESSENTIAL FUNCTIONS The SENIOR STAFF ANALYST is a part of a team of that designs the analytics, compiles data, produces information and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned into various data systems unique to HAS. Ability to analyze data and create real-time reports through data warehouse systems from source systems such as but not limited to, automated passport control systems, custom off the shelf, configurable applications for HAS; asset management, work order systems, scheduling, workforce management, complex data analytic, cloud-based architecture. The Senior Staff Analyst coordinates and supports HAS and airline customers to identify business-case and implement services that align with expectations for growth/expansion that also considers federal and international privacy requirements and regulations. Supports and contributes to day-to-day data requirements for report and dashboard development. Monitors key performance indicators (KPIs) for various technology infrastructure systems to ensure quality of service and meet customer expectations, and federal requirements. Continues dashboard Tableau and Power BI view requirement definition with the various HAS business units. Participates in the development and completion of HAS IT policies, Standard Operating Procedures,T 3-5 year strategic plan (Master plan) and reviews existing procedures and plans and recommends improvement. Assists in the regular interpretation of administrative policies and oversees communication with department personnel regarding policies. The Senior Staff Analystwill receive training in TPIA (Texas Public Information Act) and become proficient in COH TPIA policies and procedures and will serve as HAS IT TPIA contact person to assist the HAS TPIA coordinator with all HAS IT related requests. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." TheSenior Staff Analyst dutiesincludebut are not limited to: • Investigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. • Assigned management responsibilities on a limited basis for certain functions, units or programs. May also function as a lead. • Compiles data, produces information and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. • Completes special projects as assigned, working on a wide variety of financial, administrative, professional, management and community issues and problems of medium to high complexity. • Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. • Handles highly confidential information. • Prepares, edits and revises department policy and procedure manuals. • Responds to correspondence, requests for information, etc. as assigned by supervisor. • Participates in the development of management and administrative policies, procedures and master plans with both short and long term objectives. • Analyzes and reviews management practices and procedures and develops recommendations for improvement. • Negotiates solutions for problems of medium to high complexity as assigned by supervisor. • Interprets administrative policies and oversees communication with department personnel regarding these policies. • Participates in evaluation and design of workflow, processes, various operations systems, etc. • Develops technological solutions and systems for continuous improvement programs and other appropriate applications. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-to-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS No license required. PREFERENCES Preference will be given to applicants with experience in Data Modeling with working knowledge of data modeling using tools such as Tableau and PowerBI are a plus.Aviation Industry Data Tools - experience and understanding of aviation industry data tools such as Diio and flight data feeds are desired. Candidates with the ability to communicate effectively orally and in writing when using bilingual or multilingual skills a plus. ***Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade - 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 12/12/2019 11:59 PM Central
Dec 05, 2019
Full Time
POSITION OVERVIEW APPLICATION ACCEPTED FROM : ALL PERSONS INTERESTED Division/Section: Information Technology / IT Administration Workdays & Hours: Shift work, including rotation, weekends and holidays. (*Subject to change) DESCRIPTIONS OF DUTIES/ESSENTIAL FUNCTIONS The SENIOR STAFF ANALYST is a part of a team of that designs the analytics, compiles data, produces information and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned into various data systems unique to HAS. Ability to analyze data and create real-time reports through data warehouse systems from source systems such as but not limited to, automated passport control systems, custom off the shelf, configurable applications for HAS; asset management, work order systems, scheduling, workforce management, complex data analytic, cloud-based architecture. The Senior Staff Analyst coordinates and supports HAS and airline customers to identify business-case and implement services that align with expectations for growth/expansion that also considers federal and international privacy requirements and regulations. Supports and contributes to day-to-day data requirements for report and dashboard development. Monitors key performance indicators (KPIs) for various technology infrastructure systems to ensure quality of service and meet customer expectations, and federal requirements. Continues dashboard Tableau and Power BI view requirement definition with the various HAS business units. Participates in the development and completion of HAS IT policies, Standard Operating Procedures,T 3-5 year strategic plan (Master plan) and reviews existing procedures and plans and recommends improvement. Assists in the regular interpretation of administrative policies and oversees communication with department personnel regarding policies. The Senior Staff Analystwill receive training in TPIA (Texas Public Information Act) and become proficient in COH TPIA policies and procedures and will serve as HAS IT TPIA contact person to assist the HAS TPIA coordinator with all HAS IT related requests. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required." TheSenior Staff Analyst dutiesincludebut are not limited to: • Investigates and makes recommendations for addressing issues of medium to high complexity and/or sensitivity. • Assigned management responsibilities on a limited basis for certain functions, units or programs. May also function as a lead. • Compiles data, produces information and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned. • Completes special projects as assigned, working on a wide variety of financial, administrative, professional, management and community issues and problems of medium to high complexity. • Represents supervisor at meetings and functions to gather information and to articulate supervisor's opinions and recommendations. • Handles highly confidential information. • Prepares, edits and revises department policy and procedure manuals. • Responds to correspondence, requests for information, etc. as assigned by supervisor. • Participates in the development of management and administrative policies, procedures and master plans with both short and long term objectives. • Analyzes and reviews management practices and procedures and develops recommendations for improvement. • Negotiates solutions for problems of medium to high complexity as assigned by supervisor. • Interprets administrative policies and oversees communication with department personnel regarding these policies. • Participates in evaluation and design of workflow, processes, various operations systems, etc. • Develops technological solutions and systems for continuous improvement programs and other appropriate applications. WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed. Graduate degrees related to the type of work to be performed may substitute for the experience requirement on a year-to-year basis. EXPERIENCE REQUIREMENTS Five years of professional administrative, financial or analytical experience related to the type of work being performed are required. Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis. LICENSE REQUIREMENTS No license required. PREFERENCES Preference will be given to applicants with experience in Data Modeling with working knowledge of data modeling using tools such as Tableau and PowerBI are a plus.Aviation Industry Data Tools - experience and understanding of aviation industry data tools such as Diio and flight data feeds are desired. Candidates with the ability to communicate effectively orally and in writing when using bilingual or multilingual skills a plus. ***Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRE The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - YES If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade - 28 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842. If you need special services or accommodations, call 281-233-1842. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM EEO Equal Employment Opportunity The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 12/12/2019 11:59 PM Central
Posting Title Temporary - Administrative Specialist or Administrative Senior Job Requisition Number COA081284 Position Number T76506 Job Type Full-Time Division Name Development Services Dept Minimum Qualifications Administrative Senior: Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Licenses or Certifications: None. Administrative Specialist: Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants THIS IS A TEMPORARY POSITION FOR THE DSD - ENVIRONMENTAL INSPECTIONS TEAM . This position will be filled at the Administrative Senior or Administrative Specialist level. The Development Services Department assist homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. The Administrative Senior/Administrative Specialist is a temporary, full-time position located within the Environmental Inspections team. This position will provide administrative support to the work group, as well as other duties assigned. Ideal candidates will possess the required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. A detailed complete online City of Austin employment application is required to help us better evaluate your qualifications, and will be used to determine salary if you are selected for this position. A resume must be submitted, but will not substitute for a complete online City of Austin employment application. Employment history dates must include month and year. Please verify that the employment history, dates, month, and year, on your resume exactly match the online employment application. A cover letter may be submitted. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range Admin Spec. - $19.08 - $23.85 Admin Sr.- $16.17 - $19.62 Hours Monday through Friday - 7.45 a.m. to 4.45 p.m. Job Close Date 12/22/2019 Type of Posting External Department Development Services Dept Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 5202 E. Ben White Blvd., Ste. 300, Austin TX 78741 Preferred Qualifications Experience with Customer Service Requests (CSRs) and AMANDA software for permits Experience working with BANNER or similar automated timekeeping system Experience with Microsoft Office Applications, to include Word, Excel and Outlook Ability to travel to more than one work location Duties, Functions and Responsibilities For the Duties, Functions and Responsibilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Knowledge, Skills and Abilities For the Knowledge, Skills and Abilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This vacancy will be filled at one of the following levels. Administrative Senior: The minimum qualifications are: Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Administrative Specialist: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Please indicate for which level you meet the minimum qualifications: Administrative Senior Administrative Specialist None of the above * Please describe your experience managing Customer Service Request (CSR) and AMANDA software for permits. (Open Ended Question) * How many years of experience do you have entering a high volume of time sheet data into a payroll system? None Less than 1 year 1-2 years 2-3 years 3-4 years 4 or more years * How many years of experience do you have providing administrative support to a division or office, including calendar scheduling, sorting and filing documents and processing incoming and outgoing mail? None Less than 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents ResumeOptional Documents Cover Letter
Dec 05, 2019
Full Time
Posting Title Temporary - Administrative Specialist or Administrative Senior Job Requisition Number COA081284 Position Number T76506 Job Type Full-Time Division Name Development Services Dept Minimum Qualifications Administrative Senior: Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Licenses or Certifications: None. Administrative Specialist: Education and/or Equivalent Experience: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants THIS IS A TEMPORARY POSITION FOR THE DSD - ENVIRONMENTAL INSPECTIONS TEAM . This position will be filled at the Administrative Senior or Administrative Specialist level. The Development Services Department assist homeowners, business owners, and contractors when they build, demolish, remodel or perform any type of construction to ensure compliance with applicable city and building codes. The Administrative Senior/Administrative Specialist is a temporary, full-time position located within the Environmental Inspections team. This position will provide administrative support to the work group, as well as other duties assigned. Ideal candidates will possess the required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. A detailed complete online City of Austin employment application is required to help us better evaluate your qualifications, and will be used to determine salary if you are selected for this position. A resume must be submitted, but will not substitute for a complete online City of Austin employment application. Employment history dates must include month and year. Please verify that the employment history, dates, month, and year, on your resume exactly match the online employment application. A cover letter may be submitted. THE DEPARTMENT MAY CLOSE THIS JOB POSTING AT ANY TIME AFTER 7 DAYS . Pay Range Admin Spec. - $19.08 - $23.85 Admin Sr.- $16.17 - $19.62 Hours Monday through Friday - 7.45 a.m. to 4.45 p.m. Job Close Date 12/22/2019 Type of Posting External Department Development Services Dept Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location 5202 E. Ben White Blvd., Ste. 300, Austin TX 78741 Preferred Qualifications Experience with Customer Service Requests (CSRs) and AMANDA software for permits Experience working with BANNER or similar automated timekeeping system Experience with Microsoft Office Applications, to include Word, Excel and Outlook Ability to travel to more than one work location Duties, Functions and Responsibilities For the Duties, Functions and Responsibilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Knowledge, Skills and Abilities For the Knowledge, Skills and Abilities of this position, please click the appropriate job description below: Administrative Specialist Job Description Administrative Senior Job Description Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * This vacancy will be filled at one of the following levels. Administrative Senior: The minimum qualifications are: Graduation from an accredited high school or equivalent, plus five (5) years experience in a field related to the job. Any combination of education and/or work experience will substitute for minimum qualifications. Administrative Specialist: Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Please indicate for which level you meet the minimum qualifications: Administrative Senior Administrative Specialist None of the above * Please describe your experience managing Customer Service Request (CSR) and AMANDA software for permits. (Open Ended Question) * How many years of experience do you have entering a high volume of time sheet data into a payroll system? None Less than 1 year 1-2 years 2-3 years 3-4 years 4 or more years * How many years of experience do you have providing administrative support to a division or office, including calendar scheduling, sorting and filing documents and processing incoming and outgoing mail? None Less than 1 year 1 to 2 years 2 to 3 years 3 to 4 years 4 or more years * This position requires traveling to multiple sites as part of the regular job duties. Will you be able to meet this requirement? Yes No Optional & Required Documents Required Documents ResumeOptional Documents Cover Letter
Oklahoma State Department of Health
Pontotoc, Oklahoma, USA
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Pontotoc Health Department. This is a classified position (PIN#34003574) in state government, located in Ada, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position facilitates client services, interviews callers, arranges appointment's, completes data entry, and maintains confidential charts for Early Intervention and Children First programs. Processes Medicaid billing and prepares reports as requested. Advises clients of Medicaid eligibility. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/19/2019 11:59:00 PM
Dec 05, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to the Pontotoc Health Department. This is a classified position (PIN#34003574) in state government, located in Ada, OK. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position facilitates client services, interviews callers, arranges appointment's, completes data entry, and maintains confidential charts for Early Intervention and Children First programs. Processes Medicaid billing and prepares reports as requested. Advises clients of Medicaid eligibility. Physical Demands and Work Environment Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/19/2019 11:59:00 PM
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to Long Term Care. This is a classified position in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position is responsible for assisting with the processing of enforcement actions, change of ownership documentation, bed validation requests and initial certification packets to include faxing, scanning, verifying information, emailing and preparing emails or correspondence to facilities or other agencies and the processing incident reports received daily from long term care facilities which includes reviewing content and indexing by category. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Requirements : Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/19/2019 11:59:00 PM
Dec 05, 2019
Full Time
Introduction The Oklahoma State Department of Health (OSDH) is committed to providing quality health services to Oklahoma citizens. Our mission is to protect and promote health, to prevent disease and injury, and to cultivate conditions by which Oklahomans can be healthy. OSDH is seeking a full time Administrative Technician III providing support to Long Term Care. This is a classified position in state government, located in Oklahoma City. OSDH offers a comprehensive Benefits Package , including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents . For more information about the benefit allowance [ click here ] . The annual salary for this position is up to $29,101.67 based on education and experience. Position Description : This position is responsible for assisting with the processing of enforcement actions, change of ownership documentation, bed validation requests and initial certification packets to include faxing, scanning, verifying information, emailing and preparing emails or correspondence to facilities or other agencies and the processing incident reports received daily from long term care facilities which includes reviewing content and indexing by category. Physical Demands and Work Environment: Work is typically performed in an office setting with a climate controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone. Requirements : Applicants must be willing to perform all job-related travel associated with this position. STATE EMPLOYEE INFORMATION IF YOU ARE A CURRENT OR FORMER PERMANENT, CLASSIFIED STATE EMPLOYEE, PLEASE APPLY TO THE "INTERNAL JOBS" LISTING HERE . DO NOT APPLY VIA THIS RECRUITMENT. BASIC PURPOSE Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties. LEVEL DESCRIPTORS The Administrative Technician job family consists of four levels of work which are distinguished by the complexity of job assignments, the extent of responsibility, and specific duties assigned, the level of expertise required for the completion of assigned tasks, and the responsibility for the supervision of others. Level III: This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis. MINIMUM QUALIFICATIONS Level III: Education and Experience requirements at this level consist of two years of clerical office experience or an equivalent combination of education and experience. NOTES NOTES/REQUIREMENTS: If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview. All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship. FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE Please read instructions carefully and include all required documents when you submit your application. No additional information will be accepted after the application has been submitted. Selection Plan Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire. ***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time. Closing Date/Time: 12/19/2019 11:59:00 PM
City of Santa Monica
Santa Monica, California, United States
Job Summary Please note : The current vacancy is a 4 month limited term position with duties/assignments in both the City Manager's Office (Administration Division and Office of Communications) and City Council Office. Only the first 50 qualified applications received will be accepted for further consideration. Works under the close supervision of a management or professional employee in a City division or City department performing entry-level analytical and administrative duties that contribute to the delivery of City services and programs. Researches and analyzes policy issues, compiles data from studies, conducts surveys and assists in the development and administration of budgets. Major Duties Note: Duties may vary dependent upon assignment. Provides responsible technical and administrative staff assistance, including conducting special studies and surveys, performing research and analysis, preparing statistical charts and graphs, gathering data and preparing correspondence and reports.  Assists in the coordination of programs and projects, performing fiscal functions that may include budget preparation, revenue and expenditures analysis and projections.  Collaborates with various staff and other City Departments in completing special projects and reports.  Provides information and assistance to the public and staff on various City programs. Prepares and disseminates information and handles complaints and requests for information.  Interprets and applies rules, regulations and policies. May propose revisions and modifications and assist in writing new policies and procedures. Keeps abreast of changes in relevant regulations and laws in area of specialty.  Performs other related duties, as assigned. Minimum Qualifications Knowledge, Abilities and Skills:  Knowledge of:  Basic principles and practices of public administration. Basic principles and practices of municipal government operations. Quantitative and management analysis techniques. Research techniques. Report writing. Effective customer service techniques.  Ability to:  Analyze and solve administrative problems. Research and interpret technical information. Read and comprehend financial information. Learn principles of budget preparation and administration. Learn applicable federal, state, and local laws and regulations pertaining to area of assignment. Communicate effectively, both orally and in writing. Act as a resource for departmental concerns. Keep abreast of current developments in area(s) of specialty. Maintain accurate records. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service.  Skill in:  Using a personal computer and applicable software applications. Working effectively with persons from diverse social, cultural and economic backgrounds.  Education, Training and Experience:  Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, or a closely related field.                                                                                                                 One year of recent, paid work experience or internship experience performing research, analysis and report writing is desirable. Public sector experience is desirable.  Licenses and Certificates:  Possession of a valid class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Diversity and Inclusion HOW TO APPLY :   All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.   NOTE:  You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may attach a scanned copy of your college diploma or transcript to your online application, e-mail a scanned copy of your college diploma or transcript to merle.wynn@smgov.net or fax a copy to the attention of Merle Wynn at (310) 656-5705. Failure to do so may result in your application being disqualified.   SELECTION PROCESS :  All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified  on the basis of experience and education, as submitted, will be invited to participate further in the selection process.  Testing may consist of the following:   Training and Experience; Oral Interview  BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.  Inclusion & Diversity Statement  The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.  The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).  Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.  Closing Date/Time: 12/18/2019 5:30 PM Pacific
Dec 05, 2019
Full Time
Job Summary Please note : The current vacancy is a 4 month limited term position with duties/assignments in both the City Manager's Office (Administration Division and Office of Communications) and City Council Office. Only the first 50 qualified applications received will be accepted for further consideration. Works under the close supervision of a management or professional employee in a City division or City department performing entry-level analytical and administrative duties that contribute to the delivery of City services and programs. Researches and analyzes policy issues, compiles data from studies, conducts surveys and assists in the development and administration of budgets. Major Duties Note: Duties may vary dependent upon assignment. Provides responsible technical and administrative staff assistance, including conducting special studies and surveys, performing research and analysis, preparing statistical charts and graphs, gathering data and preparing correspondence and reports.  Assists in the coordination of programs and projects, performing fiscal functions that may include budget preparation, revenue and expenditures analysis and projections.  Collaborates with various staff and other City Departments in completing special projects and reports.  Provides information and assistance to the public and staff on various City programs. Prepares and disseminates information and handles complaints and requests for information.  Interprets and applies rules, regulations and policies. May propose revisions and modifications and assist in writing new policies and procedures. Keeps abreast of changes in relevant regulations and laws in area of specialty.  Performs other related duties, as assigned. Minimum Qualifications Knowledge, Abilities and Skills:  Knowledge of:  Basic principles and practices of public administration. Basic principles and practices of municipal government operations. Quantitative and management analysis techniques. Research techniques. Report writing. Effective customer service techniques.  Ability to:  Analyze and solve administrative problems. Research and interpret technical information. Read and comprehend financial information. Learn principles of budget preparation and administration. Learn applicable federal, state, and local laws and regulations pertaining to area of assignment. Communicate effectively, both orally and in writing. Act as a resource for departmental concerns. Keep abreast of current developments in area(s) of specialty. Maintain accurate records. Establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public. Provide effective customer service.  Skill in:  Using a personal computer and applicable software applications. Working effectively with persons from diverse social, cultural and economic backgrounds.  Education, Training and Experience:  Graduation from an accredited college or university with a Bachelor's degree in Public or Business Administration, or a closely related field.                                                                                                                 One year of recent, paid work experience or internship experience performing research, analysis and report writing is desirable. Public sector experience is desirable.  Licenses and Certificates:  Possession of a valid class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Diversity and Inclusion HOW TO APPLY :   All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.   NOTE:  You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may attach a scanned copy of your college diploma or transcript to your online application, e-mail a scanned copy of your college diploma or transcript to merle.wynn@smgov.net or fax a copy to the attention of Merle Wynn at (310) 656-5705. Failure to do so may result in your application being disqualified.   SELECTION PROCESS :  All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified  on the basis of experience and education, as submitted, will be invited to participate further in the selection process.  Testing may consist of the following:   Training and Experience; Oral Interview  BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.  Inclusion & Diversity Statement  The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.  The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities.  Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).  Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.  Closing Date/Time: 12/18/2019 5:30 PM Pacific
Sonoma State Unversity
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Department Name Center for Environmental Inquiry, School of Science & Technology Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $5,162 a month, at a 45% time base will not exceed $2,322.90 a month. Benefits include vacation, sick, and holiday time earned in relation to hours worked. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 18, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a part time, temporary, exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Director of the Center for Environmental Inquiry, the Center Outreach Specialist performs varied administrative, technical and analytical duties and provides day-to-day administration of the public educational programs within the Center for Environmental Inquiry (CEI). Work involves participation in the development, implementation, and evaluation of the public educational programs within the CEI. The Center Outreach Specialist works with high levels of leadership to align programs with CEI's mission and works collaboratively with CEI staff, faculty, students, volunteers, and regional experts. The incumbent independently plans and performs research, compiles data and prepares and presents reports with reliable conclusions and recommendations for action within CEI. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals, often providing project leadership or representing the organizational unit on key projects. Contacts involve interaction with all levels inside and outside the university. The CEI's vision is an Environmentally Ready Society, one where everyone has the skills to find solutions to the challenges facing the earth. At the heart of CEI programs are 4,200 acres of SSU preserve lands in Mendocino and Sonoma counties: Galbreath Wildlands Preserve, Fairfield Osborn Preserve and Los Guillicos Preserve. Working independently under general direction, the incumbent is responsible for independently planning, organizing and performing a wide variety of specialized administrative and technical duties in support of the CEI public educational programs. The major duties of the position include, but are not limited to, the following: - Serves as liaison for coordinating and growing CEI educational outreach activities; recruits, trains and provides work direction to student interns and volunteers. - Strategically develops public workshops and volunteer programs targeting knowledge and skills aligned with the CEI's mission. Types of activities may include, but are not limited to, workshops, citizen science projects, tours, speaker series, overnight immersive experiences, etc. The Center Outreach Specialist identifies administrative needs and develops appropriate solutions or recommendations; compiles, writes and presents reports related to the public educational programs. Program development is undertaken in close collaboration with Center staff, regional partners, faculty, students, and the volunteer Curiosity Corps. Works with Director of the Center for Environmental Inquiry to develop financial support for outreach programs, including grant-writing and donor interaction as needed. - Ensures successful implementation of outreach activities, including staffing, logistics, and administration. Designs multiple events, activities, and communication to meet long-term organizational goals. Collects feedback on CEI measures of success, provides summaries to Director of the Center for Environmental Inquiry, and revises program to improve results. - Oversees publication and communication (one-on-one meetings, presentations, drafting stories for promotional collateral and news media, website, Constant Contact, social media, campus news, radio, newspapers, etc.) of CEI outreach activities. The Center Outreach Specialist recruits participation from faculty, students and staff in disciplines across campus, maintains participant contact information in the CEI's shared contacts database; represents the CEI at campus and community events, regional workshops and conferences as requested. - Completes purchasing in accordance with university-approved guidelines; preparing expense reports; processing invoices, personnel documents, order forms, and other standard paperwork; responding to phone, email and in-person inquiries. - Incumbent may set support staff and work unit priorities and provide lead work direction and provides training and guidance to others. Incumbent interacts at all and the highest levels within and outside the university and may deal with sensitive and highly confidential information or situations. Performs other secondary duties as assigned. Duties take place mostly in an office setting located at Sonoma State University, however additional duties may be performed in various locations on the Sonoma State University campus, as well as in off-site locations, and at SSU preserve lands in Mendocino and Sonoma counties. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 30 lbs in weight and the ability to work outside in various weather conditions. Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. A master's degree or commensurate experience in an environmental related field is strongly preferred. Five or more years of experience organizing community outreach programs, including mid to large sized public and outdoor events that range from informal to formal is strongly preferred. Experience working in an academic setting within higher education highly preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Constant Contact and Little Green Light and PeopleSoft preferred. In addition, the incumbent must possess working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the CEI to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the CEI; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form to a diverse audience in a variety of settings; ability to train others on new skills and procedures and provide lead work direction. Must have exceptional organizational skills: detail-oriented, ability to multi-task, adapt to change, and to follow projects through to completion. Must have excellent writing and interpersonal skills. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Physical Requirements Requires successful completion of a pre-placement physical exam. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Dec 05, 2019
Part Time
Description: Department Name Center for Environmental Inquiry, School of Science & Technology Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $5,162 a month, at a 45% time base will not exceed $2,322.90 a month. Benefits include vacation, sick, and holiday time earned in relation to hours worked. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 18, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a part time, temporary, exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Director of the Center for Environmental Inquiry, the Center Outreach Specialist performs varied administrative, technical and analytical duties and provides day-to-day administration of the public educational programs within the Center for Environmental Inquiry (CEI). Work involves participation in the development, implementation, and evaluation of the public educational programs within the CEI. The Center Outreach Specialist works with high levels of leadership to align programs with CEI's mission and works collaboratively with CEI staff, faculty, students, volunteers, and regional experts. The incumbent independently plans and performs research, compiles data and prepares and presents reports with reliable conclusions and recommendations for action within CEI. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals, often providing project leadership or representing the organizational unit on key projects. Contacts involve interaction with all levels inside and outside the university. The CEI's vision is an Environmentally Ready Society, one where everyone has the skills to find solutions to the challenges facing the earth. At the heart of CEI programs are 4,200 acres of SSU preserve lands in Mendocino and Sonoma counties: Galbreath Wildlands Preserve, Fairfield Osborn Preserve and Los Guillicos Preserve. Working independently under general direction, the incumbent is responsible for independently planning, organizing and performing a wide variety of specialized administrative and technical duties in support of the CEI public educational programs. The major duties of the position include, but are not limited to, the following: - Serves as liaison for coordinating and growing CEI educational outreach activities; recruits, trains and provides work direction to student interns and volunteers. - Strategically develops public workshops and volunteer programs targeting knowledge and skills aligned with the CEI's mission. Types of activities may include, but are not limited to, workshops, citizen science projects, tours, speaker series, overnight immersive experiences, etc. The Center Outreach Specialist identifies administrative needs and develops appropriate solutions or recommendations; compiles, writes and presents reports related to the public educational programs. Program development is undertaken in close collaboration with Center staff, regional partners, faculty, students, and the volunteer Curiosity Corps. Works with Director of the Center for Environmental Inquiry to develop financial support for outreach programs, including grant-writing and donor interaction as needed. - Ensures successful implementation of outreach activities, including staffing, logistics, and administration. Designs multiple events, activities, and communication to meet long-term organizational goals. Collects feedback on CEI measures of success, provides summaries to Director of the Center for Environmental Inquiry, and revises program to improve results. - Oversees publication and communication (one-on-one meetings, presentations, drafting stories for promotional collateral and news media, website, Constant Contact, social media, campus news, radio, newspapers, etc.) of CEI outreach activities. The Center Outreach Specialist recruits participation from faculty, students and staff in disciplines across campus, maintains participant contact information in the CEI's shared contacts database; represents the CEI at campus and community events, regional workshops and conferences as requested. - Completes purchasing in accordance with university-approved guidelines; preparing expense reports; processing invoices, personnel documents, order forms, and other standard paperwork; responding to phone, email and in-person inquiries. - Incumbent may set support staff and work unit priorities and provide lead work direction and provides training and guidance to others. Incumbent interacts at all and the highest levels within and outside the university and may deal with sensitive and highly confidential information or situations. Performs other secondary duties as assigned. Duties take place mostly in an office setting located at Sonoma State University, however additional duties may be performed in various locations on the Sonoma State University campus, as well as in off-site locations, and at SSU preserve lands in Mendocino and Sonoma counties. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 30 lbs in weight and the ability to work outside in various weather conditions. Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. A master's degree or commensurate experience in an environmental related field is strongly preferred. Five or more years of experience organizing community outreach programs, including mid to large sized public and outdoor events that range from informal to formal is strongly preferred. Experience working in an academic setting within higher education highly preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Constant Contact and Little Green Light and PeopleSoft preferred. In addition, the incumbent must possess working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the CEI to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the CEI; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form to a diverse audience in a variety of settings; ability to train others on new skills and procedures and provide lead work direction. Must have exceptional organizational skills: detail-oriented, ability to multi-task, adapt to change, and to follow projects through to completion. Must have excellent writing and interpersonal skills. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. Physical Requirements Requires successful completion of a pre-placement physical exam. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Posting Title Internship - Data Analyst Job Requisition Number AFD300299 Position Number I91502 Job Type Part-Time Division Name Fire Administration Services C Minimum Qualifications Graduation from High School or equivalent, plus on (1) year of experience or three (3) years of education related to the job. Recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geography, Social Science, or related fields. Must be considered in good academic standing by college/university standards. Notes to Applicants The Austin Fire Department ( AFD ) Research and Data Analytics Division is looking to fill a Data Analyst Intern position. The Spring internship will begin January 21, 2020 and end May 01,2019 This position will be responsible for conducting geospatial and tabular statistical analysis to provide accurate data to Supervisors and Fire Personnel. This position is critical in helping administrators make informed, data-driven decision. About Research and Data Analytics: Research and Data Analytics provides information and guidance on performance measure reporting, response time analyses, development of Standards of Coverage, automatic aid agreements with surrounding Emergency Service Districts (ESDs) and annexations. Minimum Qualifications: Graduation from High School or equivalent, plus one (1) year of experience or three (3) of education related to the job. Recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geographic, Information Science ( GIS ), Social Science or related fields. Must be considered in good academic standing by college/university standards. Pay Range Unpaid Hours 15 - 20 hours per week with some flexibility Job Close Date 12/18/2019 Type of Posting External Department Fire Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Internships Location 4201 Ed Bluestein Blvd, Austin, TX 78721 Preferred Qualifications Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1 .Determines issues and identifies parameters for gathering information for a specific project. 2. Plans, designs, and tests research instrumentation and evaluate data to assess reliability and validity of data. 3. Conducts research studies using questionnaires, surveys, interviews, observation methods, case readings. 4. Analyzes trends, policies, procedures using statistical data. 5 .Designs methodology for tracking data using various software programs. 6. Authors, edits technical reports using details to support research findings. 7. Consults, makes presentations and makes recommendations using statistical data. 8 .Coordinates issues with management and other targeted audiences, serves on committees working with specific research projects. 9 Exchanges results of research data with other departments, agencies or specific technical groups. 10 .Reviews legislation, regulations, and policies to determine impact of research results. 11. Formulates strategy for managing issues using statistical data. Responsibilities- Supervision and/or Leadership Exercised: May lead other employees. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of statistical methodology. Knowledge of city practice, policy and procedures. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in the use of computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to assess information and summarize findings. Ability to establish database to maintain or track data. Ability to conduct presentations. Ability to author technical documents. Ability to identify variables and utilizing various resources to gather data. Ability to work with frequent interruptions and changes in priorities. Ability to lead others. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent, plus one (1) year of experience or three (3) years of education related to the job. Do you meet these minimum qualifications? Yes No * This position requires recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geography, Social Science, or related fields. How many classes have you completed in this field? 0 classes 1 class 2 classes 3 or more classes * This position requires a completion of junior level GIS course work. How many GIS related classes have you completed? 0 classes 1 classes 2 classes 3 or more classes * Which of the following answers best characterizes your level of knowledge with statistical methodology? Basic -- Familiar Intermediate -- Very Familiar Not Appliable * Which of the following answers best characterizes your level of knowledge with ESRI ArcGIS Pro? Basic - Familiar Intermediate - Used to performing detailed spatial analysis, created and mange data N/A * Which of the following answers best characterizes your experience with ESRI ArcGIS Map? Basic - Familiar with program and its capabilities Intermediate - Used to performing detailed spatial analysis, create, and manage data N/A * Which of the following answers best characterizes your knowledge with qualitative and quantitative research methods? Basic -- Familiar Intermediate -- Very Familiar Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Dec 04, 2019
Part Time
Posting Title Internship - Data Analyst Job Requisition Number AFD300299 Position Number I91502 Job Type Part-Time Division Name Fire Administration Services C Minimum Qualifications Graduation from High School or equivalent, plus on (1) year of experience or three (3) years of education related to the job. Recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geography, Social Science, or related fields. Must be considered in good academic standing by college/university standards. Notes to Applicants The Austin Fire Department ( AFD ) Research and Data Analytics Division is looking to fill a Data Analyst Intern position. The Spring internship will begin January 21, 2020 and end May 01,2019 This position will be responsible for conducting geospatial and tabular statistical analysis to provide accurate data to Supervisors and Fire Personnel. This position is critical in helping administrators make informed, data-driven decision. About Research and Data Analytics: Research and Data Analytics provides information and guidance on performance measure reporting, response time analyses, development of Standards of Coverage, automatic aid agreements with surrounding Emergency Service Districts (ESDs) and annexations. Minimum Qualifications: Graduation from High School or equivalent, plus one (1) year of experience or three (3) of education related to the job. Recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geographic, Information Science ( GIS ), Social Science or related fields. Must be considered in good academic standing by college/university standards. Pay Range Unpaid Hours 15 - 20 hours per week with some flexibility Job Close Date 12/18/2019 Type of Posting External Department Fire Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Internships Location 4201 Ed Bluestein Blvd, Austin, TX 78721 Preferred Qualifications Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1 .Determines issues and identifies parameters for gathering information for a specific project. 2. Plans, designs, and tests research instrumentation and evaluate data to assess reliability and validity of data. 3. Conducts research studies using questionnaires, surveys, interviews, observation methods, case readings. 4. Analyzes trends, policies, procedures using statistical data. 5 .Designs methodology for tracking data using various software programs. 6. Authors, edits technical reports using details to support research findings. 7. Consults, makes presentations and makes recommendations using statistical data. 8 .Coordinates issues with management and other targeted audiences, serves on committees working with specific research projects. 9 Exchanges results of research data with other departments, agencies or specific technical groups. 10 .Reviews legislation, regulations, and policies to determine impact of research results. 11. Formulates strategy for managing issues using statistical data. Responsibilities- Supervision and/or Leadership Exercised: May lead other employees. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of statistical methodology. Knowledge of city practice, policy and procedures. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in the use of computers and related software. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to assess information and summarize findings. Ability to establish database to maintain or track data. Ability to conduct presentations. Ability to author technical documents. Ability to identify variables and utilizing various resources to gather data. Ability to work with frequent interruptions and changes in priorities. Ability to lead others. Ability to establish and maintain good working relationships with other city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation from High School or equivalent, plus one (1) year of experience or three (3) years of education related to the job. Do you meet these minimum qualifications? Yes No * This position requires recent graduate or currently enrolled in an accredited college or university with major course work in Planning, Geography, Social Science, or related fields. How many classes have you completed in this field? 0 classes 1 class 2 classes 3 or more classes * This position requires a completion of junior level GIS course work. How many GIS related classes have you completed? 0 classes 1 classes 2 classes 3 or more classes * Which of the following answers best characterizes your level of knowledge with statistical methodology? Basic -- Familiar Intermediate -- Very Familiar Not Appliable * Which of the following answers best characterizes your level of knowledge with ESRI ArcGIS Pro? Basic - Familiar Intermediate - Used to performing detailed spatial analysis, created and mange data N/A * Which of the following answers best characterizes your experience with ESRI ArcGIS Map? Basic - Familiar with program and its capabilities Intermediate - Used to performing detailed spatial analysis, create, and manage data N/A * Which of the following answers best characterizes your knowledge with qualitative and quantitative research methods? Basic -- Familiar Intermediate -- Very Familiar Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
LOS ANGELES COUNTY
Los Angeles, California, United States
EXAMINATION NUMBER: PH8973D FIRSTDAY OF FILING : December 9,2019 at 12:30 p.m., Pacific Standard Time (PST) FILING WILL BE SUSPENDED AFTER THE FIRST 200 APPLICATIONS ARE RECEIVED OR BY FRIDAY, DECEMBER 13, 2019, AT 5:00 P.M., PST, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 200 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE TYPE OF RECRUITMENT: Open Competitive Job Opportunity Position Information: Plans, conducts, interprets and evaluates original research projects involving complex experimental designs in the field of behavioral and social sciences. Essential Job Functions Develops original research hypotheses directed toward the improvement of County services in areas such as mental healths probation, welfare services and human relations. Plans, designs, conducts and evaluates research projects involving complex experimental designs such as univariate and multi-variate analysis of variance, standard and inverse factor analysis and discriminant function. Devises data processing procedures that make use of high speed computers and works with computer personnel in the programming and processing of data.Prepares reports and recommendations based on research findings. Consults with other departmental professional and administrative personnel in the development of study designs, the execution of the studies and the practical application of the results of research projects. Consults with other agencies concerning research problems and studies.Trains and supervises technical and clerical personnel in connection with research projects. Requirements Meet one of the following options at the time of filing in order to move forward in the exam process. Option I: A Ph.D.degree* from an accredited college or universityin a field of the behavioral science or social science** -AND- One (1) years' post Doctoral relevant research experience, including responsibility for the design, evaluation, and implementation of relevant research projects in a behavioral or social science field. Option II: A Bachelor's degree* or higher from an accredited college or university in a field of the behavioral science or social science** -AND- any combination of relevant education and/or relevant research experience totaling at least five (5) years. Physical Class: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Special Requirement Information : *In order to receive credit for any college or universitycourse work, or any type of college or universitydegree, such as a Bachelor's Degree or higher,you must attach a legible copy of the Official Diploma,Official Transcript(s)***, or Official Letter fromthe accredited institution, which shows the area of specialization and the date the degree was awarded, with Registrar's signature and school seal to your application at the time of filing, or e-mail to mofong@ph.lacounty.gov withinfifteen (15) calendar days from application submission or your application may be rejected. ** Qualifying education in the field of the behavioral science orsocial scienceinclude but not limited to the following disciplines: Public Health, Anthropology, Biostatistics, Cognitive Science, Economics, Environmental Health, Epidemiology, Health Policy, History, Management Science, Organization Studies, Organizational Behavior, Psychology, Public Administration, Social Psychology, and Sociology. *** Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and, therefore, will NOT be accepted and will result in your application being incomplete andwill be REJECTED. No Out-of-Class Experience or Verification of Experience letters will be accepted. Desirable Qualifications: The experience listed below will be assessed as full-time work experience beyond the Requirements and points will be allocated: Master's degree* or higher from an accredited college or university in a field of the behavioral science, social science, Public Health, Business Analytics, Data Science, Data Analytics, Economics, Statistics, Epidemiology, Engineering, or a closely related research field, if the degree was not used to meet the education requirement . Experience using Statistical Analysis Software (SAS) or R package to perform descriptive and inferential statistics. Experience conducting statistical analysis using predictive and prescriptive modeling. Experience using mapping software to perform thematic mapping and spatial statistics. Proficient experience using SAS/ACCESS or R to import, clean, validate, integrate, and analyze large-scale data in various formats including tab or comma-delimited, Microsoft Excel, Microsoft Access, and SQL Server computer application. Experience using data visualization methods/tools to develop info graphics, dashboards and reports. Experience in survey development and Community-Based Participatory Research methods. Experience with qualitative data collection and analysis. Experience conducting exhaustive literature searches using multiple methods including online journal databases and other internet sources to develop various proposals, such as grants. Additional relevant research experience, beyond the requirements. Additional Information Our Assessment Process: Once we have determined that you meet one of our education and experience requirement options above, our process will consist of an evaluation of education and experience based on application information, desirable qualifications, and Supplemental Questionnaire at the time of filing weighted 100%. Applicants must meet one of the education and experience requirement options above and achieve a passing score of 70% or higher on the examination in order to be added to the hiring list (Eligible Register) for consideration of employment. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Non-Acceptance and Final ExaminationResults letters will be sent via United States Postal Service(USPS). Examination scores cannot be given over the phone or by e-mail. Notifications for this examination will be sent electronically to the e-mail address provided on the application and toyour account inbox at My Career Page Website .It is important that candidates provide a valid e-mail address. Please add mofong@ph.lacounty.gov and info@governmentjobs.com to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. Vacancy Information: The eligible register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. What to expect next: We ask that you submit an application through the "Apply" link at the top of the opportunity posting using your own user ID and password (using a family member or friend's user ID may erase a candidate's original application record). Applications must be filed online only. You can also track the status of your application using this website. Applications will be processed on an "as-received" basis and those receiving a passing score the assessment will be promulgatedto the eligible register accordingly. The names of candidates receiving a passing score in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Fair Chance Employer: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have any questions about anything? Please contact us using the following information: Available Shift: Any California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Exam Number: PH8973D Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact Email: HRExams@ph.lacounty.gov Closing Date/Time: 12/13/2019 5:00 PM Pacific
Dec 04, 2019
Full Time
EXAMINATION NUMBER: PH8973D FIRSTDAY OF FILING : December 9,2019 at 12:30 p.m., Pacific Standard Time (PST) FILING WILL BE SUSPENDED AFTER THE FIRST 200 APPLICATIONS ARE RECEIVED OR BY FRIDAY, DECEMBER 13, 2019, AT 5:00 P.M., PST, WHICHEVER OCCURS FIRST. APPLICATIONS RECEIVED AFTER THE FIRST 200 WILL NOT BE CONSIDERED. THIS EXAMINATION WILL REOPEN AS THE NEEDS OF THE SERVICE REQUIRE TYPE OF RECRUITMENT: Open Competitive Job Opportunity Position Information: Plans, conducts, interprets and evaluates original research projects involving complex experimental designs in the field of behavioral and social sciences. Essential Job Functions Develops original research hypotheses directed toward the improvement of County services in areas such as mental healths probation, welfare services and human relations. Plans, designs, conducts and evaluates research projects involving complex experimental designs such as univariate and multi-variate analysis of variance, standard and inverse factor analysis and discriminant function. Devises data processing procedures that make use of high speed computers and works with computer personnel in the programming and processing of data.Prepares reports and recommendations based on research findings. Consults with other departmental professional and administrative personnel in the development of study designs, the execution of the studies and the practical application of the results of research projects. Consults with other agencies concerning research problems and studies.Trains and supervises technical and clerical personnel in connection with research projects. Requirements Meet one of the following options at the time of filing in order to move forward in the exam process. Option I: A Ph.D.degree* from an accredited college or universityin a field of the behavioral science or social science** -AND- One (1) years' post Doctoral relevant research experience, including responsibility for the design, evaluation, and implementation of relevant research projects in a behavioral or social science field. Option II: A Bachelor's degree* or higher from an accredited college or university in a field of the behavioral science or social science** -AND- any combination of relevant education and/or relevant research experience totaling at least five (5) years. Physical Class: 2 - Light: Light physical effort which may include occasional light lifting to a 10 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. Special Requirement Information : *In order to receive credit for any college or universitycourse work, or any type of college or universitydegree, such as a Bachelor's Degree or higher,you must attach a legible copy of the Official Diploma,Official Transcript(s)***, or Official Letter fromthe accredited institution, which shows the area of specialization and the date the degree was awarded, with Registrar's signature and school seal to your application at the time of filing, or e-mail to mofong@ph.lacounty.gov withinfifteen (15) calendar days from application submission or your application may be rejected. ** Qualifying education in the field of the behavioral science orsocial scienceinclude but not limited to the following disciplines: Public Health, Anthropology, Biostatistics, Cognitive Science, Economics, Environmental Health, Epidemiology, Health Policy, History, Management Science, Organization Studies, Organizational Behavior, Psychology, Public Administration, Social Psychology, and Sociology. *** Official Transcript is defined as a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar Office. A printout of the transcript from the school's website is NOT considered official and, therefore, will NOT be accepted and will result in your application being incomplete andwill be REJECTED. No Out-of-Class Experience or Verification of Experience letters will be accepted. Desirable Qualifications: The experience listed below will be assessed as full-time work experience beyond the Requirements and points will be allocated: Master's degree* or higher from an accredited college or university in a field of the behavioral science, social science, Public Health, Business Analytics, Data Science, Data Analytics, Economics, Statistics, Epidemiology, Engineering, or a closely related research field, if the degree was not used to meet the education requirement . Experience using Statistical Analysis Software (SAS) or R package to perform descriptive and inferential statistics. Experience conducting statistical analysis using predictive and prescriptive modeling. Experience using mapping software to perform thematic mapping and spatial statistics. Proficient experience using SAS/ACCESS or R to import, clean, validate, integrate, and analyze large-scale data in various formats including tab or comma-delimited, Microsoft Excel, Microsoft Access, and SQL Server computer application. Experience using data visualization methods/tools to develop info graphics, dashboards and reports. Experience in survey development and Community-Based Participatory Research methods. Experience with qualitative data collection and analysis. Experience conducting exhaustive literature searches using multiple methods including online journal databases and other internet sources to develop various proposals, such as grants. Additional relevant research experience, beyond the requirements. Additional Information Our Assessment Process: Once we have determined that you meet one of our education and experience requirement options above, our process will consist of an evaluation of education and experience based on application information, desirable qualifications, and Supplemental Questionnaire at the time of filing weighted 100%. Applicants must meet one of the education and experience requirement options above and achieve a passing score of 70% or higher on the examination in order to be added to the hiring list (Eligible Register) for consideration of employment. Passing this examination and being added to the Eligible Register does not guarantee an offer of employment. NO PERSON MAY COMPETEIN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS . Non-Acceptance and Final ExaminationResults letters will be sent via United States Postal Service(USPS). Examination scores cannot be given over the phone or by e-mail. Notifications for this examination will be sent electronically to the e-mail address provided on the application and toyour account inbox at My Career Page Website .It is important that candidates provide a valid e-mail address. Please add mofong@ph.lacounty.gov and info@governmentjobs.com to your e-mail address book and list of approved senders to prevent e-mail notifications from being filtered as spam/junk mail. Vacancy Information: The eligible register resulting from this examination will be used to fill vacancies in the Department of Public Health as they occur. What to expect next: We ask that you submit an application through the "Apply" link at the top of the opportunity posting using your own user ID and password (using a family member or friend's user ID may erase a candidate's original application record). Applications must be filed online only. You can also track the status of your application using this website. Applications will be processed on an "as-received" basis and those receiving a passing score the assessment will be promulgatedto the eligible register accordingly. The names of candidates receiving a passing score in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Fair Chance Employer: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individual assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Have any questions about anything? Please contact us using the following information: Available Shift: Any California Relay Services Phone: (800) 735-2922 Teletype Phone: (800) 899-4099 Alternate Teletype Phone: (800) 897-0077 Exam Number: PH8973D Department Contact Name: Exam Analyst Department Contact Phone: (323) 914-8488 Department Contact Email: HRExams@ph.lacounty.gov Closing Date/Time: 12/13/2019 5:00 PM Pacific
Sonoma State Unversity
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Department Name Geography, Environment, and Planning Salary and Benefits The salary range for this position is $17.90 to $31.47 an hour. The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $25.00 an hour. Benefits include vacation, sick, and holiday time earned in relation to hours worked. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on June 21, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Responsibilities Sonoma State University (SSU) is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Administrative Manager, School of Social Sciences, and with additional lead work direction from the Principal Investigator of the CalFire project and Director of the Center for Interdisciplinary Geospatial Analysis (CIGA) in SSU¿s GEP department and the CalFire Sonoma Lake Napa Unit (LNU) Vegetation Management Division, the GIS Technician will support the department and unit with the development of GIS maps. Under immediate supervision, the major duties of the position include, but are not limited to, the following: - In coordination with Unit staff, create new and update existing Pre-Fire Attack maps. - Assure standard product procedures and data management are followed. - Assemble and assist in the collection and preliminary interpretation of field data. - Provide draft products for review during process. - Assist with transition from GIS product to Microsoft Publisher for design layout. - Process GPS data with differential corrections. - Assist with fuel reduction project boundary development, modeling, and possibly emergency incident mapping. Performs other secondary duties as assigned. Duties take place in an office setting located at LNU headquarters at 1199 Big Tree Road in St. Helena, Napa County. The normal work schedule is hourly intermittent to meet operational needs of the department. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. Qualifications This position requires the equivalent to graduation from a four-year college or university, including or supplemented by a course in statistics and one year of experience in technical research or statistical work (one year of graduate study in the social sciences, economics, mathematics, statistics, public or business administration, or engineering fields may be substituted for the required experience). Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities delineated above may be substituted for the required education on a year-for-year basis. Familiarity with ArcGIS Desktop or ArcGIS Pro desktop GIS software, and ArcGIS Online required. At least two courses in GIS completed and one year of additional work experience using ArcGIS is desired. The incumbent must have working knowledge of research techniques and the methods of preparation of research reports; working knowledge of statistical principles and procedures, including methods of frequency series, data, simple correlation methods, sampling techniques, and construction of index numbers. Ability to assist in preparation of questionnaires, gathering and analyzing research data, and in compiling data for reports and summaries in tabular, graphic, and pictorial form. Ability to assist in preparation of maps, gathering and analyzing research data, and in providing high-quality data entry and pay strict attention to detail; ability to prepare clear and concise reports; ability to analyze situations accurately and to adopt an effective course of action; ability to speak and write effectively. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work well independently as well as cooperatively in group situations. Must respect and closely-follow established rules when visiting field sites, particularly private land. Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Dec 04, 2019
Part Time
Description: Department Name Geography, Environment, and Planning Salary and Benefits The salary range for this position is $17.90 to $31.47 an hour. The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $25.00 an hour. Benefits include vacation, sick, and holiday time earned in relation to hours worked. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on June 21, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Responsibilities Sonoma State University (SSU) is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Administrative Manager, School of Social Sciences, and with additional lead work direction from the Principal Investigator of the CalFire project and Director of the Center for Interdisciplinary Geospatial Analysis (CIGA) in SSU¿s GEP department and the CalFire Sonoma Lake Napa Unit (LNU) Vegetation Management Division, the GIS Technician will support the department and unit with the development of GIS maps. Under immediate supervision, the major duties of the position include, but are not limited to, the following: - In coordination with Unit staff, create new and update existing Pre-Fire Attack maps. - Assure standard product procedures and data management are followed. - Assemble and assist in the collection and preliminary interpretation of field data. - Provide draft products for review during process. - Assist with transition from GIS product to Microsoft Publisher for design layout. - Process GPS data with differential corrections. - Assist with fuel reduction project boundary development, modeling, and possibly emergency incident mapping. Performs other secondary duties as assigned. Duties take place in an office setting located at LNU headquarters at 1199 Big Tree Road in St. Helena, Napa County. The normal work schedule is hourly intermittent to meet operational needs of the department. As a non-exempt employee, any request for overtime will be specified and pre-approved by Appropriate Administrator. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. Qualifications This position requires the equivalent to graduation from a four-year college or university, including or supplemented by a course in statistics and one year of experience in technical research or statistical work (one year of graduate study in the social sciences, economics, mathematics, statistics, public or business administration, or engineering fields may be substituted for the required experience). Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities delineated above may be substituted for the required education on a year-for-year basis. Familiarity with ArcGIS Desktop or ArcGIS Pro desktop GIS software, and ArcGIS Online required. At least two courses in GIS completed and one year of additional work experience using ArcGIS is desired. The incumbent must have working knowledge of research techniques and the methods of preparation of research reports; working knowledge of statistical principles and procedures, including methods of frequency series, data, simple correlation methods, sampling techniques, and construction of index numbers. Ability to assist in preparation of questionnaires, gathering and analyzing research data, and in compiling data for reports and summaries in tabular, graphic, and pictorial form. Ability to assist in preparation of maps, gathering and analyzing research data, and in providing high-quality data entry and pay strict attention to detail; ability to prepare clear and concise reports; ability to analyze situations accurately and to adopt an effective course of action; ability to speak and write effectively. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work well independently as well as cooperatively in group situations. Must respect and closely-follow established rules when visiting field sites, particularly private land. Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Maritime Academy
200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: ABOUT THE POSITION: Cal Maritime is seeking an innovative and collaborative research leader to serve as the Senior Director (SD) of the Office of Research and Sponsored Programs (ORSP). The SD is responsible for building capacity and support for research and scholarship by working collegially with the campus community, for ensuring smooth and efficient pre- and post-award processes, and for developing and seeking funding for external grants, contracts, and funded projects. The SD and ORSP assure that all grants and contracts work is conducted in accordance with the highest ethical and regulatory standards. The SD provides vision, leadership and support for faculty and staff in planning and submitting external support proposals. Further, the SD develops and enhances support structures and programs for faculty and staff that will enhance understanding, compliance, and training for grant submission processes and will increase funding success. HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers. ABOUT CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses. POSITION SUMMARY: The Senior Director (SD) is responsible for overseeing the Office of Research and Sponsored Programs (ORSP) and for working with the campus community to develop and seek funding for external grants, contracts, and funded projects. The SD and ORSP staff assist with pre-award proposal development and submission, and with post-award support. They assure that all grants and contracts work is conducted in accordance with the highest ethical and regulatory standards. The SD provides vision, leadership and support for faculty and staff in planning and submitting external support proposals. Further, the SD develops and enhances support structures and programs for faculty and staff that will enhance understanding, compliance, and training for grant submission processes and will increase funding success. MAJOR RESPONSIBILITIES: • Provide leadership, direction and assistance for pre-award development and submission o Encourage scholarship, research, innovation and partnerships on campus through the development of innovative incentives and initiatives o Ensure compliance of grant awards and contracts with all applicable federal and funding source regulations, state laws, and institutional policies and procedures, and recommends acceptance or modification as they pertain to research compliance. o Monitor grant and research activity for compliance. This is inclusive of both pre-award grant proposals and post-award grant recipients (i.e. principal investigators) and grant sub recipients. When necessary, develops monitoring plans and documentation in order to ensure proper compliance. o Provide oversight of all administrative records and reports pertaining to compliance. Develops and oversees implementation of training for employees to ensure grant and research compliance. o Maintain currency with all applicable fields of grant and research compliance. o Support and promote the engagement of faculty and staff in research programs o Support and facilitate campus-wide and large-scale proposal development o Conduct faculty professional development workshops and training in conjunction with Faculty Development • Manage Office of Research and Sponsored Programs o Work with staff to ensure that appropriate processes and policies are in place related to research and sponsored programs o Identify issues and opportunities for improvements of office support services and work with campus to facilitate operations o Supervise ORSP staff and prepare performance reviews o Encourage and maintain working environment that supports diversity, teamwork, and customer service o Interface with University personnel to ensure compliance with appropriate budgeting, procurement, and other university policies and procedures • Provide administrative support for Golden Bear Research Center o Work with GBRC Director to manage and approve budgets, timesheets, and expenditure reports of GBRC o Serve as first line of oversight over proposed new and ongoing contracts and grants ensuring compliance with all policies and procedures. Facilitate development of new areas of research and contract work which may include faculty, staff and/or outside researchers • Represent Cal Maritime ORSP with the CSU and external agencies o Serve as Chief Research Officer at CSU CCRO (Council of Chief Research Officers) meetings o Represent Cal Maritime with external funding agencies and other professional organizations pertinent to research and sponsored programs activities o Attend meetings and conferences pertinent to Cal Maritime ORSP o Work closely with University Advancement personnel and CMA Foundation to develop external relationships in support of campus sponsored programs • Conduct research and/or quality control work in field of specialization o Maintain active involvement with research and/or contracted programs through grants, contracts and/or other external funding sources o Serve as a mentor and role model for other faculty and staff through own active participation in research and/or QC work REQUIRED QUALIFICATIONS: • A master's degree in a maritime-related or relevant discipline of science or engineering • Five years' experience in sponsored research or research administration (pre- and post-award) • At least three years' experience supervising and/or leading grants/contracts professionals in a higher education setting or a research institute • Demonstrated prior experience in research/contract proposal writing, conduct, funding and completion • Demonstrated knowledge/experience in pre- and post-award activities, including supporting investigators in all disciplines related to Cal Maritime • Working knowledge and experience with federal sponsoring agencies' programs and regulations, policies and procedures • Knowledge of intellectual property rights • Excellent oral and written communication skills, as well as financial analysis and negation skills • Experience with electronic research administration tools such as, but not limited to, online databases, Fastlane, Grants.gov, and other proposal submission portals and internet resources • Effective and collaborative leadership style and excellent interpersonal skills • Ability to work effectively and collegially with faculty and staff and communicate effectively with a diverse campus community • Commitment to professional ethics and integrity. PREFERRED QUALIFICATIONS: • Demonstrated knowledge/experience in pre- and post-award activities in science, engineering, maritime and/or industry-related fields • Experience in research and sponsored programs at a college or university • Relevant certifications such as Certified Research Administrator (CRA), Certified Pre-award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA). • A PhD in a science or engineering field SPECIAL CONDITIONS: PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: LIGHT WORK - involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. BACKGROUND CHECK: A background check (including a criminal records check) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. DESIGNATED POSITION: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with a Disability Closing Date/Time: Open until filled
Dec 04, 2019
Full Time
Description: ABOUT THE POSITION: Cal Maritime is seeking an innovative and collaborative research leader to serve as the Senior Director (SD) of the Office of Research and Sponsored Programs (ORSP). The SD is responsible for building capacity and support for research and scholarship by working collegially with the campus community, for ensuring smooth and efficient pre- and post-award processes, and for developing and seeking funding for external grants, contracts, and funded projects. The SD and ORSP assure that all grants and contracts work is conducted in accordance with the highest ethical and regulatory standards. The SD provides vision, leadership and support for faculty and staff in planning and submitting external support proposals. Further, the SD develops and enhances support structures and programs for faculty and staff that will enhance understanding, compliance, and training for grant submission processes and will increase funding success. HOW TO APPLY: Interested parties should submit the Cal Maritime Employment Application, a cover letter and resume. Apply on-line at http://www.csum.edu/web/hr/careers. ABOUT CALIFORNIA STATE UNIVERSITY MARITIME ACADEMY: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on a scenic waterfront site in Vallejo, the campus serves a student population of approximately 1100 undergraduates and 50 graduate students. The campus currently offers undergraduate degrees in Mechanical Engineering, Facilities Engineering Technology, Marine Engineering Technology, Marine Transportation, Global and Maritime Studies, and Business Administration. A master's degree in Transportation and Engineering Management is offered as well as a number of extended learning programs and courses. POSITION SUMMARY: The Senior Director (SD) is responsible for overseeing the Office of Research and Sponsored Programs (ORSP) and for working with the campus community to develop and seek funding for external grants, contracts, and funded projects. The SD and ORSP staff assist with pre-award proposal development and submission, and with post-award support. They assure that all grants and contracts work is conducted in accordance with the highest ethical and regulatory standards. The SD provides vision, leadership and support for faculty and staff in planning and submitting external support proposals. Further, the SD develops and enhances support structures and programs for faculty and staff that will enhance understanding, compliance, and training for grant submission processes and will increase funding success. MAJOR RESPONSIBILITIES: • Provide leadership, direction and assistance for pre-award development and submission o Encourage scholarship, research, innovation and partnerships on campus through the development of innovative incentives and initiatives o Ensure compliance of grant awards and contracts with all applicable federal and funding source regulations, state laws, and institutional policies and procedures, and recommends acceptance or modification as they pertain to research compliance. o Monitor grant and research activity for compliance. This is inclusive of both pre-award grant proposals and post-award grant recipients (i.e. principal investigators) and grant sub recipients. When necessary, develops monitoring plans and documentation in order to ensure proper compliance. o Provide oversight of all administrative records and reports pertaining to compliance. Develops and oversees implementation of training for employees to ensure grant and research compliance. o Maintain currency with all applicable fields of grant and research compliance. o Support and promote the engagement of faculty and staff in research programs o Support and facilitate campus-wide and large-scale proposal development o Conduct faculty professional development workshops and training in conjunction with Faculty Development • Manage Office of Research and Sponsored Programs o Work with staff to ensure that appropriate processes and policies are in place related to research and sponsored programs o Identify issues and opportunities for improvements of office support services and work with campus to facilitate operations o Supervise ORSP staff and prepare performance reviews o Encourage and maintain working environment that supports diversity, teamwork, and customer service o Interface with University personnel to ensure compliance with appropriate budgeting, procurement, and other university policies and procedures • Provide administrative support for Golden Bear Research Center o Work with GBRC Director to manage and approve budgets, timesheets, and expenditure reports of GBRC o Serve as first line of oversight over proposed new and ongoing contracts and grants ensuring compliance with all policies and procedures. Facilitate development of new areas of research and contract work which may include faculty, staff and/or outside researchers • Represent Cal Maritime ORSP with the CSU and external agencies o Serve as Chief Research Officer at CSU CCRO (Council of Chief Research Officers) meetings o Represent Cal Maritime with external funding agencies and other professional organizations pertinent to research and sponsored programs activities o Attend meetings and conferences pertinent to Cal Maritime ORSP o Work closely with University Advancement personnel and CMA Foundation to develop external relationships in support of campus sponsored programs • Conduct research and/or quality control work in field of specialization o Maintain active involvement with research and/or contracted programs through grants, contracts and/or other external funding sources o Serve as a mentor and role model for other faculty and staff through own active participation in research and/or QC work REQUIRED QUALIFICATIONS: • A master's degree in a maritime-related or relevant discipline of science or engineering • Five years' experience in sponsored research or research administration (pre- and post-award) • At least three years' experience supervising and/or leading grants/contracts professionals in a higher education setting or a research institute • Demonstrated prior experience in research/contract proposal writing, conduct, funding and completion • Demonstrated knowledge/experience in pre- and post-award activities, including supporting investigators in all disciplines related to Cal Maritime • Working knowledge and experience with federal sponsoring agencies' programs and regulations, policies and procedures • Knowledge of intellectual property rights • Excellent oral and written communication skills, as well as financial analysis and negation skills • Experience with electronic research administration tools such as, but not limited to, online databases, Fastlane, Grants.gov, and other proposal submission portals and internet resources • Effective and collaborative leadership style and excellent interpersonal skills • Ability to work effectively and collegially with faculty and staff and communicate effectively with a diverse campus community • Commitment to professional ethics and integrity. PREFERRED QUALIFICATIONS: • Demonstrated knowledge/experience in pre- and post-award activities in science, engineering, maritime and/or industry-related fields • Experience in research and sponsored programs at a college or university • Relevant certifications such as Certified Research Administrator (CRA), Certified Pre-award Research Administrator (CPRA), or Certified Financial Research Administrator (CFRA). • A PhD in a science or engineering field SPECIAL CONDITIONS: PHYSICAL, MENTAL and ENVIRONMENTAL CONDITIONS: LIGHT WORK - involves mainly sitting with up to 25% of the activities involving regular standing or walking; involves lifting of medium weight objects limited to 25 pounds. BACKGROUND CHECK: A background check (including a criminal records check) must be satisfactorily completed before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. DESIGNATED POSITION: This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. MANDATED REPORTER: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017 as a condition of employment. ELIGIBILITY TO WORK: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with a Disability Closing Date/Time: Open until filled
Sonoma State Unversity
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Department Name Reporting, Analytics and Scheduling Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $4,750 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on October 31, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the general direction of the Senior Director for Reporting & Analytics, the Reporting and Analytics Data Analyst is responsible for the design and creation of data structures to produce reports to make data actionable and facilitate decision making for Senior Management. The incumbent interacts with campus constituencies to understand data requirements and iteratively designs documents, dashboards, alerts and reports using available tools. The incumbent works with Reporting & Analytics team members to identify the best means to display data e.g., dashboard, chart, report, tabular, filters, selection options and subsequently build. In the construction of data visualizations, the incumbent uses the application of design and data analysis techniques to organize the presentation of data in impactful and user-friendly ways. The incumbent provides administrative, technical and analytical support to various University constituents and may provide lead work direction within the department. Major duties of the position include, but are not limited to, the following: - Creates and designs data structures and visualizations to produce reports that make data actionable and facilitates decision making for Senior Management. This may require the use of PeopleSoft Query, SQL scripts, Tableau/Tableau Prep or other software that enable the creation of said data structures and visualizations. - Interacts with campus constituencies to understand data requirements and iteratively design documents, dashboards, alerts and reports using available tools that are responsive to said constituencies. - Independently plans, organizes, and performs a wide variety of specialized administrative and technical duties in support of the successful completion of the projects and goals for the Office of Reporting & Analytics. Uses independent determination of approaches to projects and priorities with work reviewed against overall goals and objectives, with full accountability for results. - Coordinates the collection, retrieval, and storage of data relevant to projects assigned; analyzing data and making accurate projections using advanced methods and procedures for statistical analysis. - Interprets and synthesizes large volumes of data into easily comprehensible information; creating narrative reports as well as tables, charts, and illustrations; collaborating with team members, to prioritize and deliver on data requests and process improvements. - Completes system wide reporting requirements up to and including submission of reports on behalf of the University. - Identifies departmental needs, evaluates and develops new approaches to address complex problems or issues. - Provides expertise to executives and management in the use of available data tools. Performs other secondary duties as assigned. Duties will primarily take place in an office setting however, additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 20 lbs in weight. Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Master's degree and experience working in a complex data environment with complex data and data visualizations preferred. Working knowledge of University structure and specific knowledge of enrollment management, reporting and analytics, and/or university scheduling preferred. Intermediate proficiency with computers and Microsoft Office required. Knowledge of Google Suite, Tableau, SQL skills and PeopleSoft Query preferred. In addition, the incumbent must possess the following: - Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to enrollment management and reporting and analytics. - Thorough knowledge of policies, procedures, and outside regulations pertaining to enrollment management and reporting and analytics. - Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Ability to work independently with little or no supervision or collaboratively as a member of a team as appropriate. - Make independent decisions and exercise sound judgment, discretion and initiative in performing complex work; use appreciable judgment to develop policies and procedures in needed areas where precedents and policies guiding development activities may not exist or be available for reference. - Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. - Demonstrated ability to anticipate problems and address them proactively. - Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. - Demonstrated written and oral communication skills, with attention to accuracy and detail, and the ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to serve as a liaison for the Office of Reporting, Analytics and Scheduling. - Ability to train others on new skills and procedures; and provide lead work direction. Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Dec 04, 2019
Full Time
Description: Department Name Reporting, Analytics and Scheduling Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $4,750 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on October 31, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the general direction of the Senior Director for Reporting & Analytics, the Reporting and Analytics Data Analyst is responsible for the design and creation of data structures to produce reports to make data actionable and facilitate decision making for Senior Management. The incumbent interacts with campus constituencies to understand data requirements and iteratively designs documents, dashboards, alerts and reports using available tools. The incumbent works with Reporting & Analytics team members to identify the best means to display data e.g., dashboard, chart, report, tabular, filters, selection options and subsequently build. In the construction of data visualizations, the incumbent uses the application of design and data analysis techniques to organize the presentation of data in impactful and user-friendly ways. The incumbent provides administrative, technical and analytical support to various University constituents and may provide lead work direction within the department. Major duties of the position include, but are not limited to, the following: - Creates and designs data structures and visualizations to produce reports that make data actionable and facilitates decision making for Senior Management. This may require the use of PeopleSoft Query, SQL scripts, Tableau/Tableau Prep or other software that enable the creation of said data structures and visualizations. - Interacts with campus constituencies to understand data requirements and iteratively design documents, dashboards, alerts and reports using available tools that are responsive to said constituencies. - Independently plans, organizes, and performs a wide variety of specialized administrative and technical duties in support of the successful completion of the projects and goals for the Office of Reporting & Analytics. Uses independent determination of approaches to projects and priorities with work reviewed against overall goals and objectives, with full accountability for results. - Coordinates the collection, retrieval, and storage of data relevant to projects assigned; analyzing data and making accurate projections using advanced methods and procedures for statistical analysis. - Interprets and synthesizes large volumes of data into easily comprehensible information; creating narrative reports as well as tables, charts, and illustrations; collaborating with team members, to prioritize and deliver on data requests and process improvements. - Completes system wide reporting requirements up to and including submission of reports on behalf of the University. - Identifies departmental needs, evaluates and develops new approaches to address complex problems or issues. - Provides expertise to executives and management in the use of available data tools. Performs other secondary duties as assigned. Duties will primarily take place in an office setting however, additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 20 lbs in weight. Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Master's degree and experience working in a complex data environment with complex data and data visualizations preferred. Working knowledge of University structure and specific knowledge of enrollment management, reporting and analytics, and/or university scheduling preferred. Intermediate proficiency with computers and Microsoft Office required. Knowledge of Google Suite, Tableau, SQL skills and PeopleSoft Query preferred. In addition, the incumbent must possess the following: - Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to enrollment management and reporting and analytics. - Thorough knowledge of policies, procedures, and outside regulations pertaining to enrollment management and reporting and analytics. - Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Ability to work independently with little or no supervision or collaboratively as a member of a team as appropriate. - Make independent decisions and exercise sound judgment, discretion and initiative in performing complex work; use appreciable judgment to develop policies and procedures in needed areas where precedents and policies guiding development activities may not exist or be available for reference. - Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. - Demonstrated ability to anticipate problems and address them proactively. - Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations. - Demonstrated written and oral communication skills, with attention to accuracy and detail, and the ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to serve as a liaison for the Office of Reporting, Analytics and Scheduling. - Ability to train others on new skills and procedures; and provide lead work direction. Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Sonoma State Unversity
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Department Name Library Administration Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $5,162 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 12, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the general direction of the Digital Initiatives Manager, the Library Facilities Specialist provides oversight for administrative operations within the Library building facility, including consulting and serving as project coordinator in working with Facilities Management on building maintenance, repairs, renovations, tenant improvement projects, and major capital projects. The incumbent researches, analyzes, recommends, oversees and evaluates building-related activities which, on a day-to-day basis, ensure and maintain a healthy, safe building environment and support physical access to services and collections. The incumbent coordinates with individuals at all levels within and outside the university and serves as the primary facilities resource for all building tenants whether Library employees or other agencies, as well as faculty, staff, students, and the wider community. This requires the incumbent to analyze and address problems and diverse and complex matters of policy, procedure, and practice by providing information, historical background, and rationales related to the Library facility to support decisions. The major duties of the position include, but are not limited to, the following in independently performing a wide variety of administrative and technical duties to provide project leadership in support of building maintenance, security and safety, building physical facilities and access, and library equipment. The incumbent works with Library units to identify building maintenance needs both routinely and during special situations and manages the complete workflow of facilities work orders associated with library spaces (i.e. offices, classrooms, meeting rooms, student learning spaces, service points, restrooms, storage areas, and the building exterior and grounds). Plans and coordinates all moves and relocations of furniture and equipment in the Library and oversees the acquisition, disposal, and inventory of library furniture. Solicits, evaluates, and recommends quotes and proposals for building-related vendors for building maintenance and repairs, furniture, window treatments, flooring, and building accessories. Works closely with Library and Facilities personnel on Library housekeeping, construction projects and building renovation efforts. Oversees the Library's infrastructure for interoffice, campus, and postal mail. The incumbent maintains project plans, fit plans, quotes, and scopes of work for building improvements. Works closely with architects, design consultants, vendors, campus facilities personnel, and Library Administration on ideating, developing, and finalizing building design plans for tenant improvement projects, building renovations, and major capital projects. The incumbent also participates in and serves in a lead role in Library department, operations, and all-library meetings, on various committees, including the Library Building Committee and attends campus meetings related to facilities and emergency management. In addition, the Library Facilities Specialist serves as the primary facilities contact for a variety of Library operations requiring the routine assessment, implementation and evaluation associated with the following: - Use of Library space (i.e. external events and internal Library exhibit openings, guest speakers, book signings, meetings, workshops, and other special events) and leads the planning, execution, and assessment of 24/7 study hall services during finals and other times, including coordination of building systems hours, security details, library staff scheduling, police patrols, enhanced housekeeping, and post-activity assessment and reports. Plans, organizes, and leads work direction to staff and student employees in the logistics for special set ups, tear downs, and resets according to program activity or event and oversees work performed by campus personnel and external vendors. - Oversight for the Library public, service point, and employee print, copy, and scan program, coordinating service and repair of all Library printers, copies, scanners, safes, and cash registers. Supports the MDRP in establishing and reinforcing appropriate practices for cash management. Coordinates the service and repair of coin and cash machines, people counters, security gates, microfilm and microfiche machines, and other equipment for staff or public use. Provides oversight for the printer and copier paper and toner resupply program. - Oversight for the maintenance, repair, and annual contract review of the Automated Retrieval System (ARS). Oversees the ARS bin audit cycle, working closely with the Library Stacks Manager and providing direction to student and regular employees conducting the audits. Coordinates with the Director of Library Technology on planning and executing major upgrades to the ARS. - Oversight for the Library's access control (keys and swipes) program for all building tenants. Investigates and recommends equipment and best practices for access control. Determines authority level access. Manages database of key and swipes assignment and establishes best practices for access control. Works with campus Facilities personnel on mechanical or other issues with access control. Ensures appropriate access and oversight after hours for campus personnel and contractors. - Lead building marshal for emergency response, managing the marshal program and ensuring all regular, temporary, and student employees are trained in responding to work regularly natural and other disasters such as fire, earthquake, flood, and active shooter. Ensures the Library's emergency phone/cellular tree, assigned to all key personnel, is current at all times. Manages the first responder program for building leaks and floods, working closely with public safety officials to library faculty to establish priorities for salvaging damaged collections. Maintains working relationship with first-responder recovery vendors. Works closely with Library Administration Serves as point person to work regularly with public safety officials to provide emergency training, assess drills and real-world emergencies, and resolve security issues. Provides oversight for service and repair of the building cameras, public address system, radio system, and the carillon. Trains staff on applicable systems, adds and/or deletes users, determines access levels, troubleshoots problems, and contacts and works with service technicians. Ensures Library-owned event equipment, furniture, and materials are in good working condition and available as needed. Establishes repair and replacement cycles for these systems, and recommends the acquisition, replacement, and sunsetting of equipment and product replacements. - Library representative to the University's emergency operations activities to ensure any campus emergency services are in good working order. Implements all safety related instructions and emergency procedures, updates policies, and arranges emergency and disaster response trainings. - Provides oversight of adherence to campus, State, and Federal ADA guidelines, and responses to complaints, suggestions, and requests about the facility. Working with Environmental Health & Occupational Safety, Plant Operations and Department of Public Safety, as appropriate to resolve building safety problems. Performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available Monday through Friday to meet the operational needs of the campus and library. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. Qualifications Requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Three years of experience in facilities coordination in a public or government setting and project management is strongly preferred. Advanced proficiency with computers and Microsoft Office required, Google Suite and PeopleSoft experience preferred. Bilingual (Spanish) preferred. In addition, this position requires working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to building operations to develop conclusions and make recommendations in supporting library operations; thorough knowledge of policies, procedures, and outside regulations pertaining to facilities, equipment and security coordination services; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; ability to organize and plan work and projects involving prioritization; ability to make independent decisions and exercise sound judgment, discretion and initiative in performing complex work; ; and a working knowledge of budget policies and procedures. The incumbent must possess the ability to work with students, faculty, staff and the community in a wide variety of situations; must be detail-oriented; must have the ability to analyze data and make accurate projections using business mathematics; must have the ability to work independently with little or no supervision; must have strong written and oral communication skills and have the ability to compile, write, and present reports related to the program. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. Must have the ability to effectively communicate with all levels within the university and demonstrated ability to establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents, and serve as a liaison for the organizational unit. Must be able to accept constructive feedback and work cooperatively in group situations. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a Procard card. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Dec 04, 2019
Full Time
Description: Department Name Library Administration Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,897 to $5,162 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on December 12, 2019. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to and under the general direction of the Digital Initiatives Manager, the Library Facilities Specialist provides oversight for administrative operations within the Library building facility, including consulting and serving as project coordinator in working with Facilities Management on building maintenance, repairs, renovations, tenant improvement projects, and major capital projects. The incumbent researches, analyzes, recommends, oversees and evaluates building-related activities which, on a day-to-day basis, ensure and maintain a healthy, safe building environment and support physical access to services and collections. The incumbent coordinates with individuals at all levels within and outside the university and serves as the primary facilities resource for all building tenants whether Library employees or other agencies, as well as faculty, staff, students, and the wider community. This requires the incumbent to analyze and address problems and diverse and complex matters of policy, procedure, and practice by providing information, historical background, and rationales related to the Library facility to support decisions. The major duties of the position include, but are not limited to, the following in independently performing a wide variety of administrative and technical duties to provide project leadership in support of building maintenance, security and safety, building physical facilities and access, and library equipment. The incumbent works with Library units to identify building maintenance needs both routinely and during special situations and manages the complete workflow of facilities work orders associated with library spaces (i.e. offices, classrooms, meeting rooms, student learning spaces, service points, restrooms, storage areas, and the building exterior and grounds). Plans and coordinates all moves and relocations of furniture and equipment in the Library and oversees the acquisition, disposal, and inventory of library furniture. Solicits, evaluates, and recommends quotes and proposals for building-related vendors for building maintenance and repairs, furniture, window treatments, flooring, and building accessories. Works closely with Library and Facilities personnel on Library housekeeping, construction projects and building renovation efforts. Oversees the Library's infrastructure for interoffice, campus, and postal mail. The incumbent maintains project plans, fit plans, quotes, and scopes of work for building improvements. Works closely with architects, design consultants, vendors, campus facilities personnel, and Library Administration on ideating, developing, and finalizing building design plans for tenant improvement projects, building renovations, and major capital projects. The incumbent also participates in and serves in a lead role in Library department, operations, and all-library meetings, on various committees, including the Library Building Committee and attends campus meetings related to facilities and emergency management. In addition, the Library Facilities Specialist serves as the primary facilities contact for a variety of Library operations requiring the routine assessment, implementation and evaluation associated with the following: - Use of Library space (i.e. external events and internal Library exhibit openings, guest speakers, book signings, meetings, workshops, and other special events) and leads the planning, execution, and assessment of 24/7 study hall services during finals and other times, including coordination of building systems hours, security details, library staff scheduling, police patrols, enhanced housekeeping, and post-activity assessment and reports. Plans, organizes, and leads work direction to staff and student employees in the logistics for special set ups, tear downs, and resets according to program activity or event and oversees work performed by campus personnel and external vendors. - Oversight for the Library public, service point, and employee print, copy, and scan program, coordinating service and repair of all Library printers, copies, scanners, safes, and cash registers. Supports the MDRP in establishing and reinforcing appropriate practices for cash management. Coordinates the service and repair of coin and cash machines, people counters, security gates, microfilm and microfiche machines, and other equipment for staff or public use. Provides oversight for the printer and copier paper and toner resupply program. - Oversight for the maintenance, repair, and annual contract review of the Automated Retrieval System (ARS). Oversees the ARS bin audit cycle, working closely with the Library Stacks Manager and providing direction to student and regular employees conducting the audits. Coordinates with the Director of Library Technology on planning and executing major upgrades to the ARS. - Oversight for the Library's access control (keys and swipes) program for all building tenants. Investigates and recommends equipment and best practices for access control. Determines authority level access. Manages database of key and swipes assignment and establishes best practices for access control. Works with campus Facilities personnel on mechanical or other issues with access control. Ensures appropriate access and oversight after hours for campus personnel and contractors. - Lead building marshal for emergency response, managing the marshal program and ensuring all regular, temporary, and student employees are trained in responding to work regularly natural and other disasters such as fire, earthquake, flood, and active shooter. Ensures the Library's emergency phone/cellular tree, assigned to all key personnel, is current at all times. Manages the first responder program for building leaks and floods, working closely with public safety officials to library faculty to establish priorities for salvaging damaged collections. Maintains working relationship with first-responder recovery vendors. Works closely with Library Administration Serves as point person to work regularly with public safety officials to provide emergency training, assess drills and real-world emergencies, and resolve security issues. Provides oversight for service and repair of the building cameras, public address system, radio system, and the carillon. Trains staff on applicable systems, adds and/or deletes users, determines access levels, troubleshoots problems, and contacts and works with service technicians. Ensures Library-owned event equipment, furniture, and materials are in good working condition and available as needed. Establishes repair and replacement cycles for these systems, and recommends the acquisition, replacement, and sunsetting of equipment and product replacements. - Library representative to the University's emergency operations activities to ensure any campus emergency services are in good working order. Implements all safety related instructions and emergency procedures, updates policies, and arranges emergency and disaster response trainings. - Provides oversight of adherence to campus, State, and Federal ADA guidelines, and responses to complaints, suggestions, and requests about the facility. Working with Environmental Health & Occupational Safety, Plant Operations and Department of Public Safety, as appropriate to resolve building safety problems. Performs other secondary duties as assigned. Duties will primarily take place in an office setting however additional duties may be performed in various locations on the Sonoma State University campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available Monday through Friday to meet the operational needs of the campus and library. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays. Qualifications Requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Three years of experience in facilities coordination in a public or government setting and project management is strongly preferred. Advanced proficiency with computers and Microsoft Office required, Google Suite and PeopleSoft experience preferred. Bilingual (Spanish) preferred. In addition, this position requires working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to building operations to develop conclusions and make recommendations in supporting library operations; thorough knowledge of policies, procedures, and outside regulations pertaining to facilities, equipment and security coordination services; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; ability to organize and plan work and projects involving prioritization; ability to make independent decisions and exercise sound judgment, discretion and initiative in performing complex work; ; and a working knowledge of budget policies and procedures. The incumbent must possess the ability to work with students, faculty, staff and the community in a wide variety of situations; must be detail-oriented; must have the ability to analyze data and make accurate projections using business mathematics; must have the ability to work independently with little or no supervision; must have strong written and oral communication skills and have the ability to compile, write, and present reports related to the program. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. Must have the ability to effectively communicate with all levels within the university and demonstrated ability to establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents, and serve as a liaison for the organizational unit. Must be able to accept constructive feedback and work cooperatively in group situations. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. May be required to meet the standards of the University Conflict of Interest policy if performing purchasing with a Procard card. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Sonoma State Unversity
1801 E Cotati Ave, Rohnert Park, California, USA
Description: Department Name Information Technology (IT) Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,671 to $5,162 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, December 10. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Director of Enterprise Applications, the CMS Analyst provides support to the CMS department on varied administrative, technical and analytical duties in support of CMS department and its directors. Work involves participation in the development, alteration, implementation and evaluation of the CMS department's policies, practices and procedures. The incumbent independently plans and performs research, compiles data and completes analysis of various projects, system maintenance, documentation updates including, but not limited to, the creation and edits to support business process guides. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals. Examples of said projects include testing new and updated or modified functionality, identifying and reporting bugs in a clear and thorough manner and processing records related to business needs, analyzing business processes and problems with the assigned campus department to recommend improved business approaches using technology, and engaging in projects and daily integration with 3rd party systems. Contacts involve interaction with all levels inside and outside the university, and will include dealing with sensitive and confidential information. Working independently under general direction, the incumbent is responsible for the following major duties of the position which include, but are not limited to: - Testing and participating in the implementation of new functionality; - Reviewing, testing and aiding in the functional approval of system enhancements and requested changes; - Acting as an internal and external resource for the CMS department on policy, program and procedural matters; - Training end users; - Reviewing, testing, documenting and supporting testing cycles for maintenance packs, baseline releases, Sonoma customizations, projects, and other assigned tasks; - Carrying out needed analyses either proactively or in response to user requests; - Analyzing and addressing PeopleSoft problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action; - Leading or coordinating projects involving providing direction to external involved parties; - Working closely with other CMS Analysts on module related projects; - Maintaining and coordinating project plans on assigned projects; - Coordinating with other groups on campus, as needed, to gather information and troubleshoot any system issues; - Regular data entry related to PeopleSoft set up pages; - Developing user-level and technical requirements specifications for new systems or changes to existing systems; - As requested, maintaining the CMS web pages and various IT List-serves; - Regularly monitoring the Nightly Run processes and contacting responsible parties if there are issues; - Creating and modifying PeopleSoft queries to meet campus needs; - Consulting with campus departments regarding business processes and how to utilize PeopleSoft and/or other SSU applications to enhance their processes; - Contributing to the broader and more complex organizational projects and goals, providing project leadership and/or representing the CMS deportment on key projects within and outside the University as requested by Appropriate Administrator; Performs other secondary duties as assigned. Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may on occasion require travel, by automobile or airplane, and overnight stay to travel off campus to trainings and meetings. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 15 lbs in weight. Qualifications Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. A high degree of computer literacy, including strong technical skills using the internet as a research tool, and using spreadsheets, screen-capture software, and software programs including Microsoft Office products (Word, Excel, Excel Pivot Tables, PowerPoint, Outlook), Google Suite, Oracle, database software, point of sale systems, and experience with PeopleSoft preferred. Experience with the project implementation life cycle including requirements analysis, gap analysis, application configuration, systems integration, product enhancement and support is strongly preferred. In addition, the incumbent should possess the following: - Experience analyzing and addressing problems using sound reasoning and interpretation and application of information to develop and recommend alternatives and best courses of action. - Strong interpersonal written and verbal communication skills, including presentation skills; ability to work with diverse groups of people, and the ability to work as a member of a team. - Excellent problem solving and analytical skills and the ability to meet deadlines under pressure while maintaining accuracy and attention to detail, organization skills; and the ability to recognize and handle confidential information with discretion. - Thorough knowledge of policies, procedures, practices, techniques and outside regulations to allow incumbent to develop conclusions and make recommendations for the department and campus community it supports. - Ability to prioritize work, take initiative, plan, organize, coordinate and complete assignments independently and with general direction, operating in a professional, fast-paced environment, and handling multiple tasks and competing demands. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Working knowledge of operational and fiscal analysis and techniques. - Ability to quickly learn new systems and functionality through in-person and remote trainings, documentation, and self-exploration. - An excellent foundation of English grammar, spelling and punctuation and the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. - Outstanding customer service skills and the ability to approach individuals in a tactful manner, and treat individuals with respect and consideration. - Must be able to accept constructive feedback. - Demonstrated ability to effectively interpret, organize and present information and ideas in written and/or presentation form. Ability to effectively present information and respond to questions from groups of managers, students, faculty and the general public. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Dec 04, 2019
Full Time
Description: Department Name Information Technology (IT) Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,671 to $5,162 a month. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources. Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Tuesday, December 10. Please refer to the Application Process section of this posting for additional details. Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. Reporting to the Director of Enterprise Applications, the CMS Analyst provides support to the CMS department on varied administrative, technical and analytical duties in support of CMS department and its directors. Work involves participation in the development, alteration, implementation and evaluation of the CMS department's policies, practices and procedures. The incumbent independently plans and performs research, compiles data and completes analysis of various projects, system maintenance, documentation updates including, but not limited to, the creation and edits to support business process guides. The incumbent contributes to the completion of broad and more complex organizational or program projects and goals. Examples of said projects include testing new and updated or modified functionality, identifying and reporting bugs in a clear and thorough manner and processing records related to business needs, analyzing business processes and problems with the assigned campus department to recommend improved business approaches using technology, and engaging in projects and daily integration with 3rd party systems. Contacts involve interaction with all levels inside and outside the university, and will include dealing with sensitive and confidential information. Working independently under general direction, the incumbent is responsible for the following major duties of the position which include, but are not limited to: - Testing and participating in the implementation of new functionality; - Reviewing, testing and aiding in the functional approval of system enhancements and requested changes; - Acting as an internal and external resource for the CMS department on policy, program and procedural matters; - Training end users; - Reviewing, testing, documenting and supporting testing cycles for maintenance packs, baseline releases, Sonoma customizations, projects, and other assigned tasks; - Carrying out needed analyses either proactively or in response to user requests; - Analyzing and addressing PeopleSoft problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action; - Leading or coordinating projects involving providing direction to external involved parties; - Working closely with other CMS Analysts on module related projects; - Maintaining and coordinating project plans on assigned projects; - Coordinating with other groups on campus, as needed, to gather information and troubleshoot any system issues; - Regular data entry related to PeopleSoft set up pages; - Developing user-level and technical requirements specifications for new systems or changes to existing systems; - As requested, maintaining the CMS web pages and various IT List-serves; - Regularly monitoring the Nightly Run processes and contacting responsible parties if there are issues; - Creating and modifying PeopleSoft queries to meet campus needs; - Consulting with campus departments regarding business processes and how to utilize PeopleSoft and/or other SSU applications to enhance their processes; - Contributing to the broader and more complex organizational projects and goals, providing project leadership and/or representing the CMS deportment on key projects within and outside the University as requested by Appropriate Administrator; Performs other secondary duties as assigned. Duties take place mostly in an office setting located at Sonoma State University. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. The position may on occasion require travel, by automobile or airplane, and overnight stay to travel off campus to trainings and meetings. This position requires, with or without reasonable accommodations, the ability to frequently sit, move or stand for office and/or event functions, be at a computer for 6-8 hours/day, occasionally reach with hands and arms, climb or balance, stoop and kneel and lift objects of up to 15 lbs in weight. Qualifications Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. A high degree of computer literacy, including strong technical skills using the internet as a research tool, and using spreadsheets, screen-capture software, and software programs including Microsoft Office products (Word, Excel, Excel Pivot Tables, PowerPoint, Outlook), Google Suite, Oracle, database software, point of sale systems, and experience with PeopleSoft preferred. Experience with the project implementation life cycle including requirements analysis, gap analysis, application configuration, systems integration, product enhancement and support is strongly preferred. In addition, the incumbent should possess the following: - Experience analyzing and addressing problems using sound reasoning and interpretation and application of information to develop and recommend alternatives and best courses of action. - Strong interpersonal written and verbal communication skills, including presentation skills; ability to work with diverse groups of people, and the ability to work as a member of a team. - Excellent problem solving and analytical skills and the ability to meet deadlines under pressure while maintaining accuracy and attention to detail, organization skills; and the ability to recognize and handle confidential information with discretion. - Thorough knowledge of policies, procedures, practices, techniques and outside regulations to allow incumbent to develop conclusions and make recommendations for the department and campus community it supports. - Ability to prioritize work, take initiative, plan, organize, coordinate and complete assignments independently and with general direction, operating in a professional, fast-paced environment, and handling multiple tasks and competing demands. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Working knowledge of operational and fiscal analysis and techniques. - Ability to quickly learn new systems and functionality through in-person and remote trainings, documentation, and self-exploration. - An excellent foundation of English grammar, spelling and punctuation and the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. - Outstanding customer service skills and the ability to approach individuals in a tactful manner, and treat individuals with respect and consideration. - Must be able to accept constructive feedback. - Demonstrated ability to effectively interpret, organize and present information and ideas in written and/or presentation form. Ability to effectively present information and respond to questions from groups of managers, students, faculty and the general public. Application Process Please visit http://web.sonoma.edu/jobs/ to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (hr@sonoma.edu | 707.664.3100). Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application) A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process. Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country. Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited. Sonoma State University's Jeanne Clery Act Annual Security Report is available at www.sonoma.edu/ps/about/jeanneclery.html; Annual Campus Housing Fire Safety Report is available at www.sonoma.edu/housing/general-info/emergency-prep/fire-safety.html. Closing Date/Time: Open until filled
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Time and Labor Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $38.86 (Step 1) to $50.80/(Step 5) SEIU-TAD This is an SEIU Union Represented position under Pay Grade SEIU-TAD. This position salary will start at the minimum level for external candidates. Posted Date December 3, 2019 Closing Date December 14, 2019 Note: Closing date has been changed to Open until Filled. Candidates that have already submitted an application do not need to re-apply. All applications will be considered. Reports To Manager of Time and Labor Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment This position is responsible for performing the more complex specialized technical and analytical functions within the Time and Labor Administration Unit. Employees in this class exercise independent judgment in the performance of most duties. This class is the full journey level for the Time and Labor Administration Analyst series. This class is distinguished from the Senior Time and Labor Administration Analyst in that the latter possesses specialized technical and/or functional expertise, and is given the most challenging analytical and technical assignments among Time and Labor Administration Unit staff. Essential Job Functions Performs a variety of administrative support activities related to Time and Labor processes, including running ad hoc queries; running Time Administration and Time and Labor reports; and handling basic exception errors associated with Time Administration process. Performs a variety of Time and Labor troubleshooting and support activities, including supporting foreworkers, supervisors, and managers in troubleshooting process issues; and in resolving time exceptions. Works with Payroll staff on payable time load and coordinates with foreworkers, supervisors and managers on required last-minute updates. Performs a variety of special projects and assignments related to the Time and Labor aspects of development and maintenance, including testing patches and fixes, and developing specifications for required reports and/or Time and Labor rules. Minimum Qualifications Education : A Bachelor's degree in business or public administration, economics, or a closely related field from an accredited college or university. Experience : Two (2) years of (full-time equivalent) verifiable professional level experience in administrative analyses, which must have included hands-on experience of automated timekeeping systems. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor's degree is preferred. Knowledge of : Automated timekeeping systems. Basic principles, practices and methods of administrative and organizational analysis. Basic principles and practices of accounting. Basic principles and practices of system testing. Principles and practices of program implementation. Latest technology related to office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications. Principles of business letter writing and report preparation. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping. Related Federal, State and local laws, codes and regulations. Skill in : Performing administrative and technical analytical support duties in a variety of areas including payroll, financial, and information systems. Collecting, evaluating and interpreting varied information and data. Evaluating alternatives and reaching sound conclusions. Interpreting and applying laws, regulations, policies and procedures. Preparing clear, concise and complete reports and other written materials. Maintaining accurate records and files. Working independently in the absence of supervision. Coordinating multiple projects and meeting critical deadlines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply on line, at www.bart.gov/jobs . Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by calling (510) 464-6112. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status).
Dec 03, 2019
Full Time
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting over 400,000 daily riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Department Time and Labor Pay and Benefits BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2019 current employee cost $147.14 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents. Pay Rate $38.86 (Step 1) to $50.80/(Step 5) SEIU-TAD This is an SEIU Union Represented position under Pay Grade SEIU-TAD. This position salary will start at the minimum level for external candidates. Posted Date December 3, 2019 Closing Date December 14, 2019 Note: Closing date has been changed to Open until Filled. Candidates that have already submitted an application do not need to re-apply. All applications will be considered. Reports To Manager of Time and Labor Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment This position is responsible for performing the more complex specialized technical and analytical functions within the Time and Labor Administration Unit. Employees in this class exercise independent judgment in the performance of most duties. This class is the full journey level for the Time and Labor Administration Analyst series. This class is distinguished from the Senior Time and Labor Administration Analyst in that the latter possesses specialized technical and/or functional expertise, and is given the most challenging analytical and technical assignments among Time and Labor Administration Unit staff. Essential Job Functions Performs a variety of administrative support activities related to Time and Labor processes, including running ad hoc queries; running Time Administration and Time and Labor reports; and handling basic exception errors associated with Time Administration process. Performs a variety of Time and Labor troubleshooting and support activities, including supporting foreworkers, supervisors, and managers in troubleshooting process issues; and in resolving time exceptions. Works with Payroll staff on payable time load and coordinates with foreworkers, supervisors and managers on required last-minute updates. Performs a variety of special projects and assignments related to the Time and Labor aspects of development and maintenance, including testing patches and fixes, and developing specifications for required reports and/or Time and Labor rules. Minimum Qualifications Education : A Bachelor's degree in business or public administration, economics, or a closely related field from an accredited college or university. Experience : Two (2) years of (full-time equivalent) verifiable professional level experience in administrative analyses, which must have included hands-on experience of automated timekeeping systems. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A Bachelor's degree is preferred. Knowledge of : Automated timekeeping systems. Basic principles, practices and methods of administrative and organizational analysis. Basic principles and practices of accounting. Basic principles and practices of system testing. Principles and practices of program implementation. Latest technology related to office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications. Principles of business letter writing and report preparation. English usage, spelling, grammar and punctuation. Principles and procedures of record keeping. Related Federal, State and local laws, codes and regulations. Skill in : Performing administrative and technical analytical support duties in a variety of areas including payroll, financial, and information systems. Collecting, evaluating and interpreting varied information and data. Evaluating alternatives and reaching sound conclusions. Interpreting and applying laws, regulations, policies and procedures. Preparing clear, concise and complete reports and other written materials. Maintaining accurate records and files. Working independently in the absence of supervision. Coordinating multiple projects and meeting critical deadlines. Establishing and maintaining effective working relationships with those contacted in the course of the work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Selection Process This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application. The Employment Office will screen bids/applications/resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application and/or Bid Form in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the Bid or application form. Application Process This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates. External applicants may only apply on line, at www.bart.gov/jobs . Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112. The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Equal Employment Opportunity The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by calling (510) 464-6112. Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs. Other Information Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request. Note When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status).
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,897 - $7,051 per month Anticipated Hiring Range: $3,897 - $4,948 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT Cal Poly Pomona is committed to ensuring equality in educational opportunity and meaningful access for all students. The Disability Resource Center (DRC) supports this commitment by providing services and resources intended to facilitate equal access for students with documented disabilities. The DRC serves as the campus office to verify eligibility for services and to determine reasonable and appropriate accommodations and services. DRC's approach to providing services for students with disabilities is interactive and highly individualized. DUTIES AND RESPONSIBILITIES The Disability Resource Center Analyst will, under the general supervision of the Director, work as part of a team and also independently provide administrative, project support, and lead direction to Disability Resource Center front office administrative operations; conduct independent research, plan, implement, problem solve, and consult with management for the best course of action in the areas including but not limited to: customer service, communication, and understanding of policies and procedures; coordinate and work with individuals at all levels within the organization; be responsible for completing multiple work unit projects and priorities simultaneously; serve as the department's first point of contact providing general department information; provide accurate, professional, communication through various modalities to on and off campus entities; learn and apply university and department policies and procedures in screening contacts that include students, faculty, staff, administrators, and the general public; independently mediate and resolve conflicts related to the provision of accommodations with both students and faculty, and the registration process with both students and parents; continually investigate and assess issues with broad administrative impact and address them proactively; effectively organize highly sensitive information and interpersonal interactions at all levels of the organization maintaining strict confidentiality; answer questions and handle situations in which knowledge, interpretations, and diplomacy are critical, especially in handling confidential information; in conjunction with the Director and Disability Leadership Team, provide assistance in the development of short and long term strategic planning process for the department; work on assignments and projects that are varied and complex with a high degree of accountability for the end result; oversee and prepare correspondence, documents, templates, and administrative paperwork; perform writing, editing, and publishing duties as necessary; evaluate administrative processes, prepare reports on findings, and recommend appropriate and effective courses of action; participate in employee training opportunities and professional development activities designed to enhance work effectiveness; calendar and coordinate events including: scheduling meetings, conferences, events and activities, responding promptly to meeting request and availability, and coordinate monthly and annual meetings/functions; and organize and coordinate DRC activities with other departments as required . The incumbent will assist the Accommodation Specialist with the daily testing and notetaking services operations; respond to inquiries related to testing and notetaking services from students, faculty, and staff; will explain and interpret department policies and procedures related to testing and notetaking services; and, in the absence of the Accommodations Specialist, oversee testing and notetaking services operations. The incumbent will serve as the department's chief personnel specialist by performing the following duties: managing HR confidential documentation for DRC new hires, performance matters, etc. for multiple employee classifications including MPP; work with campus Human Resources to ensure completeness, integrity and timeliness of all personnel transactions and processes such as recruitment posting, interview scheduling and travel, selection process, etc.; and oversee the organization and maintenance of up-to-date personnel records for employees in the department. The incumbent will serve as the chief payroll specialist by performing the following duties: verifying all DRC staff information is correct in PeopleSoft, work with the Deaf/Hard of Hearing coordinators to verify Temporary, Hourly, Intermittent (THI) hours worked, shift differential and holiday/sick/vacation leave; ensure that employment documents are handled in accordance with university policies; and ensure employees that drive on state business using a personal vehicle or an electric cart have completed the appropriate training, DMV pull and paperwork; and that their eligibility remains current. The incumbent will serve as the department's procurement specialist: assess office supply needs, purchase supplies and process other requests as needed; prepare and submit requisitions to create purchase orders; review vendor agreements and contracts for completion and accuracy; process, reconcile, and submit invoice payments by deadlines; prepare monthly credit card reconciliation reports and ensure compliance to University policies and procedures; complete expense reports as needed; and will work closely with Disability Program Specialist to ensure accurate tracking of expenditures. QUALIFICATIONS Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two (2) years of related experience. Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS Current understanding of legislation relevant to students with disabilities including Section 504 and 508 if the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA); understanding of disability accommodations and documentation requirements; ability to independently handle multiple work priorities/projects and accountability for own work results; ability to independently apply a wide variety of policies and procedures related to DRC administrative services/operations; ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature; ability to oversee clerical operations and provide lead direction to support staff; ability to learn, interpret, and apply a wide variety of policies and procedures related to DRC services; knowledge of basic methods/procedures for research and statistical analysis and ability to apply them; ability to organize and plan work projects handling multiple priorities; ability to make independent decisions and exercise sound judgement; ability to compile, write, and present reports related to assigned accommodation area; demonstrate ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department; and experience with PeopleSoft, desktop publishing, and Disability Database Management Systems is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,897 - $7,051 per month Anticipated Hiring Range: $3,897 - $4,948 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT Cal Poly Pomona is committed to ensuring equality in educational opportunity and meaningful access for all students. The Disability Resource Center (DRC) supports this commitment by providing services and resources intended to facilitate equal access for students with documented disabilities. The DRC serves as the campus office to verify eligibility for services and to determine reasonable and appropriate accommodations and services. DRC's approach to providing services for students with disabilities is interactive and highly individualized. DUTIES AND RESPONSIBILITIES The Disability Resource Center Analyst will, under the general supervision of the Director, work as part of a team and also independently provide administrative, project support, and lead direction to Disability Resource Center front office administrative operations; conduct independent research, plan, implement, problem solve, and consult with management for the best course of action in the areas including but not limited to: customer service, communication, and understanding of policies and procedures; coordinate and work with individuals at all levels within the organization; be responsible for completing multiple work unit projects and priorities simultaneously; serve as the department's first point of contact providing general department information; provide accurate, professional, communication through various modalities to on and off campus entities; learn and apply university and department policies and procedures in screening contacts that include students, faculty, staff, administrators, and the general public; independently mediate and resolve conflicts related to the provision of accommodations with both students and faculty, and the registration process with both students and parents; continually investigate and assess issues with broad administrative impact and address them proactively; effectively organize highly sensitive information and interpersonal interactions at all levels of the organization maintaining strict confidentiality; answer questions and handle situations in which knowledge, interpretations, and diplomacy are critical, especially in handling confidential information; in conjunction with the Director and Disability Leadership Team, provide assistance in the development of short and long term strategic planning process for the department; work on assignments and projects that are varied and complex with a high degree of accountability for the end result; oversee and prepare correspondence, documents, templates, and administrative paperwork; perform writing, editing, and publishing duties as necessary; evaluate administrative processes, prepare reports on findings, and recommend appropriate and effective courses of action; participate in employee training opportunities and professional development activities designed to enhance work effectiveness; calendar and coordinate events including: scheduling meetings, conferences, events and activities, responding promptly to meeting request and availability, and coordinate monthly and annual meetings/functions; and organize and coordinate DRC activities with other departments as required . The incumbent will assist the Accommodation Specialist with the daily testing and notetaking services operations; respond to inquiries related to testing and notetaking services from students, faculty, and staff; will explain and interpret department policies and procedures related to testing and notetaking services; and, in the absence of the Accommodations Specialist, oversee testing and notetaking services operations. The incumbent will serve as the department's chief personnel specialist by performing the following duties: managing HR confidential documentation for DRC new hires, performance matters, etc. for multiple employee classifications including MPP; work with campus Human Resources to ensure completeness, integrity and timeliness of all personnel transactions and processes such as recruitment posting, interview scheduling and travel, selection process, etc.; and oversee the organization and maintenance of up-to-date personnel records for employees in the department. The incumbent will serve as the chief payroll specialist by performing the following duties: verifying all DRC staff information is correct in PeopleSoft, work with the Deaf/Hard of Hearing coordinators to verify Temporary, Hourly, Intermittent (THI) hours worked, shift differential and holiday/sick/vacation leave; ensure that employment documents are handled in accordance with university policies; and ensure employees that drive on state business using a personal vehicle or an electric cart have completed the appropriate training, DMV pull and paperwork; and that their eligibility remains current. The incumbent will serve as the department's procurement specialist: assess office supply needs, purchase supplies and process other requests as needed; prepare and submit requisitions to create purchase orders; review vendor agreements and contracts for completion and accuracy; process, reconcile, and submit invoice payments by deadlines; prepare monthly credit card reconciliation reports and ensure compliance to University policies and procedures; complete expense reports as needed; and will work closely with Disability Program Specialist to ensure accurate tracking of expenditures. QUALIFICATIONS Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two (2) years of related experience. Working knowledge of, and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations; thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty; working knowledge of operational and fiscal analysis and techniques; ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations; expertise in investigating and analyzing problems with a broad administrative impact and implications; ability to anticipate problems and address them proactively; demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form; ability to train others on new skills and procedures and provide lead work direction. PREFERRED QUALIFICATIONS Current understanding of legislation relevant to students with disabilities including Section 504 and 508 if the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA); understanding of disability accommodations and documentation requirements; ability to independently handle multiple work priorities/projects and accountability for own work results; ability to independently apply a wide variety of policies and procedures related to DRC administrative services/operations; ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature; ability to oversee clerical operations and provide lead direction to support staff; ability to learn, interpret, and apply a wide variety of policies and procedures related to DRC services; knowledge of basic methods/procedures for research and statistical analysis and ability to apply them; ability to organize and plan work projects handling multiple priorities; ability to make independent decisions and exercise sound judgement; ability to compile, write, and present reports related to assigned accommodation area; demonstrate ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the department; and experience with PeopleSoft, desktop publishing, and Disability Database Management Systems is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 9 Classification Salary Range: $3,288 - $6,347 per month Anticipated Hiring Range: $3,288 - $4,308 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT The Division of University Advancement is one of five current central divisions of the University whose primary purpose is to enhance the private support of the University. The University Development creates programs, events and activities that stimulate the involvement and interest of an ever-growing base of nearly 160,000 alumni, parents, current donors, and friends. The development staff work together to maintain relationships with on-campus and off-campus constituencies and stakeholder groups interested in advancing the mission of the University. University Advancement manages the operational requirements of the Cal Poly Pomona Philanthropic Foundation. DUTIES AND RESPONSIBILITIES The Administrative Assistant to the Executive Director of Major Gifts will provide Administrative Support to the Office of University Development/Major Gifts which will include: tracking submission deadlines for various assignments and ensure advancement and program reports are submitted timely; independently responding to written and verbal inquiries from donors, alumni, corporate partners, and campus personnel regarding advancement programs; analyzing existing procedures and develop, recommend, and initiate responses and action to requests for information, procedures, policy, etc. which requires independent research; and representing the office of University Development/Major Gifts when communicating with university administrative offices and serve as a liaison with all the direct reports to the Executive Director of Major Gifts which includes the college/division based directors of development and development associates. The incumbent will serve as a budget analyst and maintain state and foundation office budgets and monitor the financial activity of budgets, providing historical and current data; coordinate credit card accounts for the Directors of Development and Executive Director of Major Gifts by reviewing, preparing documentation for payment, and approve expenditures which may require higher level signatures; track expenses and transfers; reconcile accounts using the on line Concur system for travel; create and maintain detailed spreadsheets of donor/prospect cultivation and stewardship expenditures for each Director of Development and track against budget amount allocated for the fiscal year; independently initiate and/or draft memos and correspondence which may require the selection of a variety of resource materials using creativity and inventiveness; develop complex documents, presentations and spreadsheets to include research and production using various computer software; and independently initiate and coordinate any activities, projects or systems that will contribute to the overall effectiveness of the department. The incumbent will coordinate office operations and activities that include: screening visitors, telephone calls and correspondence for the Executive Director of Major Gifts; answering inquiries regarding the university and division policy and referring people to the appropriate person or area when required; dealing with a variety of public contacts that include donors of all levels, prospects, corporations, campus administrators, faculty, and staff; providing and receiving a variety of complex information items as well as taking and delivering accurate, complex and confidential messages; coordinating travel arrangements for the Executive Director and Directors of Development to include transportation, lodging, registrations, and upon completion of travel, completing travel expense claim forms; preparing payroll and attendance for the department; acting as a liaison with Payroll Services ensuring that all payroll and attendance policies and procedures are followed; maintaining staff calendar for the Executive Director's review and tracking of staff; planning, organizing, and reserving conference rooms; working with IT on technical equipment needed; organizing and maintaining the complex filing system and confidential files; providing all information and material needed from the files and ensure protection of information contained in the files; scheduling meetings and coordinating the calendar for the Executive Director of Major Gifts; and providing administrative support relating to forms and documents required by the Cal Poly Pomona Philanthropic Foundation. The incumbent will assist in the coordination and implementation of various solicitation, cultivation and stewardship special events which involves development of invitation lists, site selection, catering and coordination with other development professionals and University Advancement staff; interact on a highly professional level with a variety of diverse constituents to independently plan and implement campus tours, receptions and luncheons for groups of all sizes which enhance the image of the university and, at times, lead to major gifts and support of the university. Private automobile used occasionally for work-related travel. Valid CA Driver's License and insurance is required. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. PREFERRED QUALIFICATIONS Knowledge of the financial structure of donations, grants and contracts to include cash, gift-in-kind, stocks, securities, planned gifts, endowments and real estate is preferred. BACKGROUND CHECK A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp CONDITION OF EMPLOYMENT The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: SALARY AND BENEFITS: The starting salary will be between $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The mission of the Office of Environmental Health & Safety is to protect the health and safety of all members of the campus community and to ensure the campus complies with applicable codes and regulations. Working directly with an array of faculty and staff, EH&S acts to prevent accidents, resolve unsafe conditions, protect the environment, and provide consultation on environmental, health and safety practices and regulatory information. ABOUT THE POSITION: The EHS Coordinator will be overseeing the campus safety inspection and hazard assessment program; tracks EHS training and chemical inventory/hazard assessment/inspection completions; and assists with implementing various EHS programs such as radiation safety, hazard material and waste management, PPE, and environmental protection programs. RESPONSIBILITIES: * Manage and track EHS inspection program for both the Hayward and Concord campus, to include fire extinguisher inspections and certification, fume hoods, spray booths, biosafety cabinets, and emergency showers and eyewashes. * Perform general safety inspections; track inspections for teaching and research labs, mechanical rooms, shops, offices, and other spaces throughout campus; and follow up on corrective actions. * Track chemical inventory completions, hazard assessments, and inspections in RSS for Science; work with various department throughout campus to complete hazardous material inventory as needed. * Support Radiation Safety Program. * Manage EHS training program; to include assigning courses and tracking training in CSULearn, courses conducted by EHS, specific/hands-on safety training conducted by individual department, and student safety training for various departments throughout campus. * Manage and implement personal protective equipment (PPE) program. * Conduct and track PPE hazard assessments. * Support hazardous waste management program. * Collect samples for lead and asbestos analyses as needed. * Conduct inspections for SPCC, storm water protection, and FOG program; track and follow up on corrective actions. * Conduct safety training and respirator fit test. REQUIREMENTS: * Organize and detail oriented * Ability to work independently and as a team member * Customer service orientated * Excellent communication skills * Proficient in Microsoft Office * Must be able to lift 40 lbs, walk on uneven surfaces in all areas of the campus including undeveloped locations (steep slopes), building roofs, ladders, confined spaces etc. Must be able to wear a negative pressure full-face respirator. MINIMUM QUALIFICATIONS: Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. PREFERRED SKILLS AND KNOWLEDGE: * Experience in EHS is preferred. * BS degree in Science or related field. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Dec 03, 2019
Full Time
Description: SALARY AND BENEFITS: The starting salary will be between $3,897.00/month to $5,474.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html ABOUT CAL STATE EAST BAY: Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. DEPARTMENT STATEMENT: The mission of the Office of Environmental Health & Safety is to protect the health and safety of all members of the campus community and to ensure the campus complies with applicable codes and regulations. Working directly with an array of faculty and staff, EH&S acts to prevent accidents, resolve unsafe conditions, protect the environment, and provide consultation on environmental, health and safety practices and regulatory information. ABOUT THE POSITION: The EHS Coordinator will be overseeing the campus safety inspection and hazard assessment program; tracks EHS training and chemical inventory/hazard assessment/inspection completions; and assists with implementing various EHS programs such as radiation safety, hazard material and waste management, PPE, and environmental protection programs. RESPONSIBILITIES: * Manage and track EHS inspection program for both the Hayward and Concord campus, to include fire extinguisher inspections and certification, fume hoods, spray booths, biosafety cabinets, and emergency showers and eyewashes. * Perform general safety inspections; track inspections for teaching and research labs, mechanical rooms, shops, offices, and other spaces throughout campus; and follow up on corrective actions. * Track chemical inventory completions, hazard assessments, and inspections in RSS for Science; work with various department throughout campus to complete hazardous material inventory as needed. * Support Radiation Safety Program. * Manage EHS training program; to include assigning courses and tracking training in CSULearn, courses conducted by EHS, specific/hands-on safety training conducted by individual department, and student safety training for various departments throughout campus. * Manage and implement personal protective equipment (PPE) program. * Conduct and track PPE hazard assessments. * Support hazardous waste management program. * Collect samples for lead and asbestos analyses as needed. * Conduct inspections for SPCC, storm water protection, and FOG program; track and follow up on corrective actions. * Conduct safety training and respirator fit test. REQUIREMENTS: * Organize and detail oriented * Ability to work independently and as a team member * Customer service orientated * Excellent communication skills * Proficient in Microsoft Office * Must be able to lift 40 lbs, walk on uneven surfaces in all areas of the campus including undeveloped locations (steep slopes), building roofs, ladders, confined spaces etc. Must be able to wear a negative pressure full-face respirator. MINIMUM QUALIFICATIONS: Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. PREFERRED SKILLS AND KNOWLEDGE: * Experience in EHS is preferred. * BS degree in Science or related field. HOW TO APPLY: In addition to the standard Cal State East Bay application, please submit a: 1. Cover letter 2. Resume 3. List of three (3) or more professional references Resumes alone will not be accepted in lieu of a completed online application. To apply on-line, please go to www.csueastbay.edu/jobs. If you are a first time user, you must register, create a user ID and password, fill in your basic information, save and click on the position you are interested in, click on the "Apply Now" button to begin the online application. This position will remain open until filled and may close without further notice. Applicants will receive a confirmation of receipt via automatic email reply regarding their application materials. In addition, all applicants who were not selected will receive email notification at the conclusion of the recruitment process. Please be patient as this process may take several weeks. CONDITION(S) OF EMPLOYMENT: Satisfactory completion of a background check that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. OTHER INFORMATION: All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html MANDATED REPORTER: The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. SPONSORSHIP: Cal State East Bay is not a sponsoring agency for Staff or Management positions. EEO STATEMENT: As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Closing Date/Time: Open until filled
Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: CSUEU - Unit 9 Classification Salary Range: $5,908 - $11,481 per month Anticipated hiring range: $5,908 - $7,766 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT: Enrollment Management & Services advances the educational mission of the University by providing leadership for the University's enrollment planning and management efforts including the comprehensive services and programs that promote the recruitment, matriculation, financial support and academic success of students. Enrollment Management & Services, utilizing the PeopleSoft enterprise system, supplemental software applications, and comprehensive reporting systems supports the enrollment planning process with critical data for student, academic, and financial planning. Enrollment Management & Services unit includes Outreach, Recruitment and Education Partnerships; Admissions and Enrollment Planning; Financial Aid and Scholarships; and the Registrar's Office. DUTIES AND RESPONSIBILITIES: The Financial Aid Compliance Officer will identify and monitor trends in the financial aid regulatory environment, assesses their impact, and keeps staff, management and leadership informed; develop, implement, and maintain an effective, highly complex and critical compliance program to detect, prevent, and resolve issues that fail to meet federal and state financial aid regulation; and encourage a coordinated, collaborative and practical approach to administration of financial aid compliance responsibilities serving as a key advisor exercising considerable influence over strategic objectives and methods. The incumbent will monitor federal and state financial aid regulatory environments and communicates proposed changes with the Financial Aid and Scholarship Office; independently manage and implement highly complex and business solutions with broad scope within and outside the organization processing improvement efforts, often developing new strategic approaches and solutions; and monitor institution website content for compliance with intuition policy and that it contains vital information to students, prospective students and parents as to guidelines for Financial Aid Process and how eligibility is determined. The incumbent will promote compliance with financial aid rules and regulations having broad campus and potentially system wide impact; update policy & procedure manual and workflow procedures to maintain compliance with federal and state financial aid requirements; and develop materials and workshops to keep financial aid staff aware of regulatory requirements. The incumbent will ensure the Office of Financial Aid and Scholarships is performing return of Title IV calculations (repayment of federal aid} when students lose eligibility; and develop processes within the financial aid office to ensure effective, quality, compliant, and timely processing of student financial aid applications. The incumbent will identify and analyze systematic problems, proposes solutions, and provides training to address issues; and identify areas of non-compliance and coordinates development of appropriate corrective actions to manage and mitigate risk, and to improve compliance practices. The incumbent will ensure that the student information system is set up to properly administer financial aid according to regulatory requirements; ensures that communication, in all forms and modalities, with students and the campus community meets states and federal regulations. The incumbent will develop procedures and internal controls to ensure that financial aid is properly awarded to the appropriate students; serve as the key contact and expert ensuring timely and accurate transmittal of data to the Department of Education and to the CSU Chancellor's Office; and coordinate and complete annual internal and required external financial aid audits, involving the analysis, interpretation, integration, compilation, application, and presentation of complex data and information. QUALIFICATIONS: Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS six (6) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; and expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Oversees the day-to day operations of the area and is accountable for short- and long-term goals and objectives. Serves as a key technical advisor to executives and management. Independently manages and implements complex projects and business solutions within the organization and uses substantial judgment in the analysis, interpretation, integration and application of complex data. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop new strategic approaches and solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; and the ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Seven (7) years of professional experience in higher education with at least five (5) years' experience in financial aid; Master's degree or law degree preferred; experience working with PeopleSoft and an imaging system; experience responding to regulatory, compliance, and audit issues, and the development and/or interpretation of policies, rules, or regulations; and demonstrated experience identifying and analyzing compliance issues. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Dec 03, 2019
Full Time
Description: Type of Appointment: Full-Time, Probationary Collective Bargaining Unit: CSUEU - Unit 9 Classification Salary Range: $5,908 - $11,481 per month Anticipated hiring range: $5,908 - $7,766 per month Recruitment Closing Date: December 16, 2019 THE DEPARTMENT: Enrollment Management & Services advances the educational mission of the University by providing leadership for the University's enrollment planning and management efforts including the comprehensive services and programs that promote the recruitment, matriculation, financial support and academic success of students. Enrollment Management & Services, utilizing the PeopleSoft enterprise system, supplemental software applications, and comprehensive reporting systems supports the enrollment planning process with critical data for student, academic, and financial planning. Enrollment Management & Services unit includes Outreach, Recruitment and Education Partnerships; Admissions and Enrollment Planning; Financial Aid and Scholarships; and the Registrar's Office. DUTIES AND RESPONSIBILITIES: The Financial Aid Compliance Officer will identify and monitor trends in the financial aid regulatory environment, assesses their impact, and keeps staff, management and leadership informed; develop, implement, and maintain an effective, highly complex and critical compliance program to detect, prevent, and resolve issues that fail to meet federal and state financial aid regulation; and encourage a coordinated, collaborative and practical approach to administration of financial aid compliance responsibilities serving as a key advisor exercising considerable influence over strategic objectives and methods. The incumbent will monitor federal and state financial aid regulatory environments and communicates proposed changes with the Financial Aid and Scholarship Office; independently manage and implement highly complex and business solutions with broad scope within and outside the organization processing improvement efforts, often developing new strategic approaches and solutions; and monitor institution website content for compliance with intuition policy and that it contains vital information to students, prospective students and parents as to guidelines for Financial Aid Process and how eligibility is determined. The incumbent will promote compliance with financial aid rules and regulations having broad campus and potentially system wide impact; update policy & procedure manual and workflow procedures to maintain compliance with federal and state financial aid requirements; and develop materials and workshops to keep financial aid staff aware of regulatory requirements. The incumbent will ensure the Office of Financial Aid and Scholarships is performing return of Title IV calculations (repayment of federal aid} when students lose eligibility; and develop processes within the financial aid office to ensure effective, quality, compliant, and timely processing of student financial aid applications. The incumbent will identify and analyze systematic problems, proposes solutions, and provides training to address issues; and identify areas of non-compliance and coordinates development of appropriate corrective actions to manage and mitigate risk, and to improve compliance practices. The incumbent will ensure that the student information system is set up to properly administer financial aid according to regulatory requirements; ensures that communication, in all forms and modalities, with students and the campus community meets states and federal regulations. The incumbent will develop procedures and internal controls to ensure that financial aid is properly awarded to the appropriate students; serve as the key contact and expert ensuring timely and accurate transmittal of data to the Department of Education and to the CSU Chancellor's Office; and coordinate and complete annual internal and required external financial aid audits, involving the analysis, interpretation, integration, compilation, application, and presentation of complex data and information. QUALIFICATIONS: Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS six (6) years of related experience. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; and expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Oversees the day-to day operations of the area and is accountable for short- and long-term goals and objectives. Serves as a key technical advisor to executives and management. Independently manages and implements complex projects and business solutions within the organization and uses substantial judgment in the analysis, interpretation, integration and application of complex data. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to develop new strategic approaches and solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; and the ability to train others on new skills and procedures and provide lead work direction. PREFERRED EXPERIENCE: Seven (7) years of professional experience in higher education with at least five (5) years' experience in financial aid; Master's degree or law degree preferred; experience working with PeopleSoft and an imaging system; experience responding to regulatory, compliance, and audit issues, and the development and/or interpretation of policies, rules, or regulations; and demonstrated experience identifying and analyzing compliance issues. BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html Closing Date/Time: December 16, 2019
Position Description The City of Tacoma's Information Technology Department is currently recruiting for a highly motivated, energetic, qualified candidate interested in innovation and application mobility to join its Business Enterprise Solutions Team (BEST). The team is responsible for the configuration and maintenance of the City's SAP ISU CCS module. The employee in this position serves as a subject matter expert for SAP CCS Customer Service workstream. This work requires independent analysis of moderate and complex situations. The Business Analyst II position is the second level of the Business Analyst series and serves as a functional bridge between IT and the business unit. The responsibilities of this journey level classification are to provide functional analytical support to end users on automated systems, conduct workflow and interface analyses, configure SAP, design and develop customized reports and queries, and test and implement processes for upgrades and conversions. The Business Analyst II serves as a journey level functional analyst.Independently conducts studies and analyses of current and proposed computer applications and programs related to department or program goals, organizational structure and resource utilization, productivity and efficiency to support business needs with the City's SAP system. The candidate must have knowledge of the SAP CCS Customer Service front office processes. Creation of new accounts, closing accounts, creating payment plans, move-in and move-outs are examples of the front office processes. Ability to break down a business need to determine whether a business process change and/or technical solution is needed to fulfill the business requirement Independently determine the technological solution to a business need; develop the method, design, and analysis for its execution Assess and document business needs, business processes, and support systems Identify and write requirements for computer applications to address business needs and construct business processes and workflows Communicate effectively with stakeholders on system processes, applications and modifications Execute functional changes and coordinate system integration testing Conduct user acceptance testing and parallel testing with end users; verify data integrity; and document testing results WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Affordable benefits. Medical coverage for eligible employees, spouses/domestic partners and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowingtax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. 12 Paid holidays. Alifetime benefit pension plan. Qualifications Qualifications (Training and Education) Bachelor's degree required in information technology, business or public administration or a related field and two years functional experience - OR - four years experience working specifically with SAP. Note: Bachelor's degree can also be substituted with four years of consultative experience in information technology analysis, system maintenance, or troubleshooting/problem resolution. No sponsorship is available for this position. Applicants must be authorized to work in the United States, for any employer, now and in the future. Desired Qualifications: SAP: Three years of functional experience in the SAP CCS Customer Service module with a good understanding of the integration points with other modules. Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letterdetailing your roles and responsibilities as it relates to the position. Applications received without the required resume and cover letter will not progress in the selection process. NOTE: Thursday, December 12, 2019 will be the first review of applications received for consideration forthis recruitment by a panel of Subject Matter Experts. Candidates who meet the minimum qualifications will have their responses to the supplemental questions evaluated by a panel of subject matter experts. These questions will be scored on the basis of information provided; therefore, it is the responsibility of the applicant to carefully list all pertinent experience and training related to this position. The evaluation committee will not have access to the candidate's application. Providing false information will result in disqualification. Candidates must pass this evaluation in order to be placed on the eligible list for interview and hiring consideration. Appointment is subject to passing a background check. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, or questions regarding this job announcement, callthe Human Resources officeat (253) 591.5400 before 4:00 pm of the closingdateof the job announcement. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 12/23/2019 5:00 PM Pacific
Dec 02, 2019
Full Time
Position Description The City of Tacoma's Information Technology Department is currently recruiting for a highly motivated, energetic, qualified candidate interested in innovation and application mobility to join its Business Enterprise Solutions Team (BEST). The team is responsible for the configuration and maintenance of the City's SAP ISU CCS module. The employee in this position serves as a subject matter expert for SAP CCS Customer Service workstream. This work requires independent analysis of moderate and complex situations. The Business Analyst II position is the second level of the Business Analyst series and serves as a functional bridge between IT and the business unit. The responsibilities of this journey level classification are to provide functional analytical support to end users on automated systems, conduct workflow and interface analyses, configure SAP, design and develop customized reports and queries, and test and implement processes for upgrades and conversions. The Business Analyst II serves as a journey level functional analyst.Independently conducts studies and analyses of current and proposed computer applications and programs related to department or program goals, organizational structure and resource utilization, productivity and efficiency to support business needs with the City's SAP system. The candidate must have knowledge of the SAP CCS Customer Service front office processes. Creation of new accounts, closing accounts, creating payment plans, move-in and move-outs are examples of the front office processes. Ability to break down a business need to determine whether a business process change and/or technical solution is needed to fulfill the business requirement Independently determine the technological solution to a business need; develop the method, design, and analysis for its execution Assess and document business needs, business processes, and support systems Identify and write requirements for computer applications to address business needs and construct business processes and workflows Communicate effectively with stakeholders on system processes, applications and modifications Execute functional changes and coordinate system integration testing Conduct user acceptance testing and parallel testing with end users; verify data integrity; and document testing results WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Affordable benefits. Medical coverage for eligible employees, spouses/domestic partners and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowingtax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. 12 Paid holidays. Alifetime benefit pension plan. Qualifications Qualifications (Training and Education) Bachelor's degree required in information technology, business or public administration or a related field and two years functional experience - OR - four years experience working specifically with SAP. Note: Bachelor's degree can also be substituted with four years of consultative experience in information technology analysis, system maintenance, or troubleshooting/problem resolution. No sponsorship is available for this position. Applicants must be authorized to work in the United States, for any employer, now and in the future. Desired Qualifications: SAP: Three years of functional experience in the SAP CCS Customer Service module with a good understanding of the integration points with other modules. Selection Process & Supplemental Information Interested individuals should apply online and attach a detailed resume and cover letterdetailing your roles and responsibilities as it relates to the position. Applications received without the required resume and cover letter will not progress in the selection process. NOTE: Thursday, December 12, 2019 will be the first review of applications received for consideration forthis recruitment by a panel of Subject Matter Experts. Candidates who meet the minimum qualifications will have their responses to the supplemental questions evaluated by a panel of subject matter experts. These questions will be scored on the basis of information provided; therefore, it is the responsibility of the applicant to carefully list all pertinent experience and training related to this position. The evaluation committee will not have access to the candidate's application. Providing false information will result in disqualification. Candidates must pass this evaluation in order to be placed on the eligible list for interview and hiring consideration. Appointment is subject to passing a background check. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums, and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. A magnet for families looking for affordable housing options in the Puget Sound area, Tacoma also draws those who prefer to live in a more urban downtown setting with competitively priced condos and apartments that feature panoramic mountain and water views. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, or questions regarding this job announcement, callthe Human Resources officeat (253) 591.5400 before 4:00 pm of the closingdateof the job announcement. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 12/23/2019 5:00 PM Pacific
San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
Nov 28, 2019
Full Time
Description: Working Title Emergency Preparedness & Clery Administrative Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Campus Safety- University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday - Friday: 8:00 a.m. - 5:00 p.m. Anticipated Hiring Range* $4,644.00 - $5,160.00 Per Month ($55,728.00 - $61,920.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Director of Emergency Preparedness & Clery Compliance, the Administrative Assistant supports the Emergency Management Program by performing a full range of office and administrative support tasks related to program and policy research, analysis, training, workload planning, and development of procedures involving the mandates and guidelines set forth in Executive Order No. 1056, "California State University - Emergency Management Program". The incumbent builds on knowledge of Emergency Preparedness, Clery Act reporting and SFSU policies to support the unit by coordinating efforts with the Director of Emergency Preparedness & Clery Compliance in promoting the Campus Emergency Management Plan and the Clery Act to ensure compliance with applicable regulations or requirements governing the program and the California State University (CSU). The incumbent assists with coordinating and collaborating with campus community stakeholders for promoting safety awareness and emergency preparation during all phases of an incident (Prevention, Protection, Mitigation, Response, Recovery). Additionally, the incumbent facilitates training, developing and maintaining relationships with (local, state and federal) public agency partners, and implementation of the UPD Emergency Preparedness program. The incumbent assists with answering questions of varying complexity related to training, procedures, deadlines, and assists the Director of Emergency Preparedness & Clery Compliance in optimizing existing procedures through research and development. The incumbent also maintains emergency preparedness equipment, supplies and monthly testing to ensure readiness at all times. Position Information Provide Administrative Support to Emergency Management - Research, compile and analyze information/data regarding a variety of administrative, management, fiscal and organizational issues. - Gather relevant data, information and/or documentation from a variety of campus sources. - Develop and/or assist in developing recommendations and/or course of action. - Participate and assist in the design, development, implementation, and management of new and revised programs, systems, procedures and methods of operation. - Develop and maintain desktop procedures and the Emergency Management Strategic Plan. - Prepare and/or assist in the preparation of a variety of emergency management reports. - Compile and evaluate information in preparation for writing reports. - Present reports, including formal presentations to groups. - Prepare and maintain annual training matrix. - Analyze existing policies and procedures. - Compile information and documentation in preparation for producing reports and/or draft reports for management/administration. - Review campus and department Emergency Operations Plans (EOPs) annually and provide recommendations as applicable. - Maintain inventory of the Division of Campus Safety (DCS) and Emergency Operations Center (EOC) emergency supplies. - Recommend necessary purchases for EOC and emergency supplies. Facilitate Department and Building Emergency Plans - Coordinate DCS activities with campus stakeholders and external agencies to ensure compliance with CSU Executive Order 1056 and other applicable state and Federal statutes. - Represent the emergency management program during interdepartmental and external meetings when supervisor is not present. - Maintain effective working relationships with internal and external stakeholders. - Provide customer service to those contacted in the course of work. - Promote outreach to the campus community via information booths and presentations. - Participate in activities of various disaster planning committees. - Integrate efforts with the Community Liaison Unit to participate in events on campus to promote emergency preparedness. - Promote emergency preparedness events. - Invite experts to be guest speakers during the monthly EOC Brown Bag Lunch Series and develop agenda items. - Attend Emergency Management training and conferences. - Engage in outreach programs with local, state, and federal partners. Assist with Maintaining Campus' Clery Act Compliance - Support the Director of Emergency Preparedness & Clery Compliance with crime data analysis & community outreach/education and overall Clery compliance. - Assist in developing and coordinating the institution's Clery Act Compliance program for the campus emergency notification system and campus evacuation planning. - Assist in preparing, publishing, and distributing the Annual Security and Fire Safety Report. - Assist in preparing and publishing daily police activity logs on the department website. Other duties as assigned. Minimum Qualifications* Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Independently perform varied or specialized administrative and analytical duties and/or service as a program administrator. - Contribute to the completion of broader and more complex organizational or program projects and goals. Provide project leadership or represent the work unit on key projects within and outside the organization. - Accountable for own work results which are reviewed for soundness of judgement. - Considerable judgment and discretion reflective of a thorough knowledge of a professional administrative specialty and/or program and/or policy areas need to be exercised. Policies and practices referenced for guidance. - Analyze and address problems using reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action. - Ingenuity in determining methods to achieve programmatic goals and develop and implement program policies required. - Work required coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entities. - As required, day-to-day program or work unit operations are overseen and lead work direction to administrative staff, including accountability for results, is provided. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications - Ability to perform all duties in a professional, competent, and courteous manner, exercising independent judgment and sound decision-making skills. - Ability to handle all duties with accuracy, attention to detail, timeliness and trust. - Ability to plan, organize, and prioritize work to meet deadlines. - Possession of strong oral and written communication skills, with the ability to seek guidance from supervisor and UPD command staff members, as required. - Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion. - Knowledge of community policing programs, public safety procedures and emergency response planning. - Ability to interact effectively with members of the department and public in stressful situations. - Ability to communicate effectively with a diverse student, staff, faculty, and campus community. Possess outstanding interpersonal skills and work well with others. - Must be technologically proficient and familiar with the following: Windows platform, word processing, spreadsheets, databases, and other software platforms. - Possession of an Emergency Management Certificate, or prior experience in emergency management operations. - Familiarity of the Neighborhood Information Management System (NIMS), the Standard Emergency Management System (SEMS), the Incident Command System (ICS) guidelines, and general emergency preparedness practices. - Experience working in higher education. License/Certification Required Incumbent must maintain current licenses, certificates, permits, or other items required for this position; and immediately report to supervisor the loss or expiration of same. Environmental/Physical/Special Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolution. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
