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1166 Administration and Management jobs

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City of Austin
Austin Energy Deputy General Manager & Chief Operating Officer
City of Austin, TX Austin, TX, United States
Minimum Qualifications Bachelor's degree from an accredited college or university with major course work in Engineering or in a field related to the job. Minimum eight (8) years of progressively increasing responsibilities relevant to the electric utility industry; including four (4) years in an executive capacity. Master's degree from an accredited college or university may substitute for (2) two years of the required non-executive experience. Notes to Applicants Pay Range Commensurate Hours Monday - Friday, 8:00 AM - 5:00 PM Hours may vary depending upon business needs. Ability to travel to more than one work location. Job Close Date Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd Austin Texas 78723 Preferred Qualifications Community Collaborator - Has experience presenting complex information strategies as a subject matter expert to internal and external stakeholders on projects and programs that may include public outreach, council updates, and program implementation. Electric Utility Expertise - Advanced expertise in the area of environmental stewardship for the Electric Utility Industry with a background in municipal or public power. Agility - Ability to effectively manage changes and guide those changes through significant challenges while achieving organizational goals and objectives. Equity Lens - Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and programs. Communicates Effectively - Demonstrates the ability to convey and receive information and ideas in an open, clear, and articulate manner with respect to cultural differences and others' perspectives. Exercises Leadership - Uses appropriate judgement to handle critical, problematic, or striking sets of conditions with focus, ownership, and accountability. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy and implement it in a clear and concise manner. Duties, Functions and Responsibilities Reporting to the General Manager, this position operates with a high level of autonomy as the Chief Operating Officer for Austin Energy (AE). The Chief Operating Officer provides leadership, oversight and strategic direction for utility operations of the City's electric utility including Transmission, Distribution, Engineering, Field Operations, Power Production, Energy Market Operations and Resource Planning functions (Operations Functions). This position has full responsibility for the Operations Functions of the electric utility. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Accountable for the overall leadership, direction, and financial management of AE Operations Functions, including emergency management and compliance with all associated regulatory requirements. Accountable for the operational performance of AE assets including safety, reliability, environmental responsibility, and cost-effective operations and maintenance. Accountable for planning and deploying operational strategic capital investments and the prudent management of risk, including risk associated with operating in the ERCOT wholesale market. Accountable for the timely and accurate recording and reporting of operational criteria for Austin Energy in accordance with all applicable policies, regulatory, and compliance requirements. Accountable for the planning, deployment, management and security of strategic data and technology resources in support of AE Operations Functions. Accountable for the effective and efficient planning, management, and development of the AE operations workforce with an emphasis on diversity, equity, and inclusion. Responsible for representing AE in matters of interest with governmental and regulatory agencies, boards, councils, and commissions, as well as partnership with oversight bodies. Responsible for advising the General Manager and other executives on matters pertaining to AE Operations Functions and ensure all functions are operating together effectively to achieve strategic initiatives and goals. Responsible for assuming AE General Manager duties and responsibilities in their absence. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of local, state, and federal laws; regulations and ordinances affecting the utility. Knowledge and expertise in the areas of electric industry and municipal utility Transmission, Distribution, Engineering, Field Operations, Power Production, Energy Market Operations, and Resource Planning functions. Knowledge of strategic business planning, reengineering, organizational change strategies, and performance measurement to achieve business excellence. Skill to develop flexible and adaptable strategies to achieve organizational goals by understanding the organizational capabilities and external market conditions, the regulatory environment, and technological advancements; ability to design short and long-term strategies and programs that are scalable and efficient in a large and complex organization. Skill in establishing and maintaining effective working relationships with city employees, City Council, the media, and the public. Skill in creating customer value and addressing evolving customer needs; ability to meet customer expectations. Ability to implement current best practices of leadership and management through training and maintaining an engaged work environment; develop staff to act with a focus on the future, be adaptable, overcome resistance to change and execute with a sense of urgency. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and community programs. Ability to manage diversity, understand inclusion, and work with diverse communities or populations to build constructive and effective relationships. Ability to develop, implement and administer goals, objectives and procedures for providing effective and efficient services for Austin Energy and the City of Austin. Ability to work with and coordinate between multiple city departments and internal business units to meet goals and objectives. Ability to make decisions and develop innovative approaches to deal with frequent change or unexpected events, handle conflict and uncertain situations. Ability to communicate effectively both verbally and in writing; develop and deliver public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a bachelor's degree from an accredited college or university with major course work in Engineering or in a field related to the job. Minimum eight (8) years of progressively increasing responsibilities relevant to the electric utility industry; including four (4) years in an executive capacity. Master's degree from an accredited college or university may substitute for (2) two years of the required non-executive experience. Do you meet these minimum qualifications? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your executive experience and your related span of control, budget and list the functions you oversee. (Open Ended Question) * Austin Energy fully participates in the ERCOT wholesale market as a vertically integrated utility. What experience do you have managing market risk and supporting energy market operations? (Open Ended Question) * Describe your experience working with community stakeholders to advance an initiative in a mutually beneficial manner. (Open Ended Question) * What role have you held during an electric utility operational emergency and how have you participated in a formal incident command structure? (Open Ended Question) * What does inclusion, diversity, equity and accessibility mean to you and how have you incorporated into your work? (Open Ended Question) * Are you currently serving in an executive position? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Jan 27, 2023
Full Time
Minimum Qualifications Bachelor's degree from an accredited college or university with major course work in Engineering or in a field related to the job. Minimum eight (8) years of progressively increasing responsibilities relevant to the electric utility industry; including four (4) years in an executive capacity. Master's degree from an accredited college or university may substitute for (2) two years of the required non-executive experience. Notes to Applicants Pay Range Commensurate Hours Monday - Friday, 8:00 AM - 5:00 PM Hours may vary depending upon business needs. Ability to travel to more than one work location. Job Close Date Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd Austin Texas 78723 Preferred Qualifications Community Collaborator - Has experience presenting complex information strategies as a subject matter expert to internal and external stakeholders on projects and programs that may include public outreach, council updates, and program implementation. Electric Utility Expertise - Advanced expertise in the area of environmental stewardship for the Electric Utility Industry with a background in municipal or public power. Agility - Ability to effectively manage changes and guide those changes through significant challenges while achieving organizational goals and objectives. Equity Lens - Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and programs. Communicates Effectively - Demonstrates the ability to convey and receive information and ideas in an open, clear, and articulate manner with respect to cultural differences and others' perspectives. Exercises Leadership - Uses appropriate judgement to handle critical, problematic, or striking sets of conditions with focus, ownership, and accountability. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy and implement it in a clear and concise manner. Duties, Functions and Responsibilities Reporting to the General Manager, this position operates with a high level of autonomy as the Chief Operating Officer for Austin Energy (AE). The Chief Operating Officer provides leadership, oversight and strategic direction for utility operations of the City's electric utility including Transmission, Distribution, Engineering, Field Operations, Power Production, Energy Market Operations and Resource Planning functions (Operations Functions). This position has full responsibility for the Operations Functions of the electric utility. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Accountable for the overall leadership, direction, and financial management of AE Operations Functions, including emergency management and compliance with all associated regulatory requirements. Accountable for the operational performance of AE assets including safety, reliability, environmental responsibility, and cost-effective operations and maintenance. Accountable for planning and deploying operational strategic capital investments and the prudent management of risk, including risk associated with operating in the ERCOT wholesale market. Accountable for the timely and accurate recording and reporting of operational criteria for Austin Energy in accordance with all applicable policies, regulatory, and compliance requirements. Accountable for the planning, deployment, management and security of strategic data and technology resources in support of AE Operations Functions. Accountable for the effective and efficient planning, management, and development of the AE operations workforce with an emphasis on diversity, equity, and inclusion. Responsible for representing AE in matters of interest with governmental and regulatory agencies, boards, councils, and commissions, as well as partnership with oversight bodies. Responsible for advising the General Manager and other executives on matters pertaining to AE Operations Functions and ensure all functions are operating together effectively to achieve strategic initiatives and goals. Responsible for assuming AE General Manager duties and responsibilities in their absence. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of local, state, and federal laws; regulations and ordinances affecting the utility. Knowledge and expertise in the areas of electric industry and municipal utility Transmission, Distribution, Engineering, Field Operations, Power Production, Energy Market Operations, and Resource Planning functions. Knowledge of strategic business planning, reengineering, organizational change strategies, and performance measurement to achieve business excellence. Skill to develop flexible and adaptable strategies to achieve organizational goals by understanding the organizational capabilities and external market conditions, the regulatory environment, and technological advancements; ability to design short and long-term strategies and programs that are scalable and efficient in a large and complex organization. Skill in establishing and maintaining effective working relationships with city employees, City Council, the media, and the public. Skill in creating customer value and addressing evolving customer needs; ability to meet customer expectations. Ability to implement current best practices of leadership and management through training and maintaining an engaged work environment; develop staff to act with a focus on the future, be adaptable, overcome resistance to change and execute with a sense of urgency. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces and community programs. Ability to manage diversity, understand inclusion, and work with diverse communities or populations to build constructive and effective relationships. Ability to develop, implement and administer goals, objectives and procedures for providing effective and efficient services for Austin Energy and the City of Austin. Ability to work with and coordinate between multiple city departments and internal business units to meet goals and objectives. Ability to make decisions and develop innovative approaches to deal with frequent change or unexpected events, handle conflict and uncertain situations. Ability to communicate effectively both verbally and in writing; develop and deliver public presentations. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires a bachelor's degree from an accredited college or university with major course work in Engineering or in a field related to the job. Minimum eight (8) years of progressively increasing responsibilities relevant to the electric utility industry; including four (4) years in an executive capacity. Master's degree from an accredited college or university may substitute for (2) two years of the required non-executive experience. Do you meet these minimum qualifications? Yes No * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your executive experience and your related span of control, budget and list the functions you oversee. (Open Ended Question) * Austin Energy fully participates in the ERCOT wholesale market as a vertically integrated utility. What experience do you have managing market risk and supporting energy market operations? (Open Ended Question) * Describe your experience working with community stakeholders to advance an initiative in a mutually beneficial manner. (Open Ended Question) * What role have you held during an electric utility operational emergency and how have you participated in a formal incident command structure? (Open Ended Question) * What does inclusion, diversity, equity and accessibility mean to you and how have you incorporated into your work? (Open Ended Question) * Are you currently serving in an executive position? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Metrolink
Director, Marketing & Partnerships
METROLINK Los Angeles, CA, US
SUMMARY PURPOSE OF POSITION The Southern California Regional Rail Authority (SCRRA), operator of the Metrolink Commuter Rail System, is seeking a Director, Marketing & Partnerships who will direct strategic planning, development and execution of all marketing and partnership functions at Metrolink. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receive general oversight from the Chief Customer Experience Officer, and collaboratively work with the Director of Communications. Responsible for managing and monitoring work performance of a division or a department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Direct marketing activities inclusive of marketing promotions, advertising (traditional, digital social), social media and experiential, as well as website and digital content. Ideate, develop and execute integrated strategic marketing plans in collaboration with the Director of Communications to build the brand, increase rider acquisition and retention and build non-fare revenue. Drive non-fare revenue via partnerships, sponsorships, loyalty program and the Corporate Partner Program. Form partnerships with external organizations and agencies to expand the Authority's marketing reach and revenue through cooperative efforts, joint marketing programs and sponsorship opportunities. Utilize quantitative and qualitative market research to establish and monitor marketing objectives, strategies and tactics and evaluate brand health. Formulate marketing budgets, oversee marketing expenditures and evaluate ROI for marketing efforts. Work in partnership with other departments including Finance, IDTS, Fare Collections, and Customer Relations to implement projects for improved customer experiences. Monitor and evaluate staff to establish training needs within the department and ensure objectives and expectations are met. Mentor and coach staff to help them grow as professionals. Direct the work of marketing and advertising firms and provide strategic marketing direction. Direct the preparation and processing of all Board items in relation to departmental goals and objectives. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor's degree in Marketing or Business Management or related field. A minimum of ten (10) years of work experience in marketing, advertising, communications and business development. A minimum of eight (8) years in a middle or senior level management position in a marketing or communications department or agency, performing similar functions supervising and monitoring staff and similar programs. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years. Preferred Qualifications Experienced with crisis management Experienced with experiential marketing and brand activation Experienced with multicultural marketing Experience working with lifestyle and travel/entertainment brands Service mentality Knowledge, Skills, and Abilities Knowledge of : Implementation of brand strategy and positioning Principles and practices of project management Metrolink and/or the Southern California transportation market Budgeting and financial management Skilled in : Creative ideation Driving integrated multi-channel marketing communications campaigns Developing, presenting and implementing creative marketing strategies Business development Relationship-building with partners and member agencies Team building, mentoring and cross-functional collaboration Ability to : Ideate, build and implement ground-breaking creative ideas Develop campaigns that achieve specific measurable objectives Measure and report on the efficacy of marketing communications campaigns Collaborate with colleagues and other departments to drive impact for the Agency Successfully balance multiple initiatives simultaneously driving initiatives through to completion PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Telecommuting may be available for this classification. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. T he SCRRA is an Equal Opportunity Employer. EEO/ADA Closing Date/Time: Continuous
Jan 24, 2023
Full Time
SUMMARY PURPOSE OF POSITION The Southern California Regional Rail Authority (SCRRA), operator of the Metrolink Commuter Rail System, is seeking a Director, Marketing & Partnerships who will direct strategic planning, development and execution of all marketing and partnership functions at Metrolink. TO APPLY: This is a continuous recruitment with the first review of applications beginning February 6, 2023 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receive general oversight from the Chief Customer Experience Officer, and collaboratively work with the Director of Communications. Responsible for managing and monitoring work performance of a division or a department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities. Direct marketing activities inclusive of marketing promotions, advertising (traditional, digital social), social media and experiential, as well as website and digital content. Ideate, develop and execute integrated strategic marketing plans in collaboration with the Director of Communications to build the brand, increase rider acquisition and retention and build non-fare revenue. Drive non-fare revenue via partnerships, sponsorships, loyalty program and the Corporate Partner Program. Form partnerships with external organizations and agencies to expand the Authority's marketing reach and revenue through cooperative efforts, joint marketing programs and sponsorship opportunities. Utilize quantitative and qualitative market research to establish and monitor marketing objectives, strategies and tactics and evaluate brand health. Formulate marketing budgets, oversee marketing expenditures and evaluate ROI for marketing efforts. Work in partnership with other departments including Finance, IDTS, Fare Collections, and Customer Relations to implement projects for improved customer experiences. Monitor and evaluate staff to establish training needs within the department and ensure objectives and expectations are met. Mentor and coach staff to help them grow as professionals. Direct the work of marketing and advertising firms and provide strategic marketing direction. Direct the preparation and processing of all Board items in relation to departmental goals and objectives. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor's degree in Marketing or Business Management or related field. A minimum of ten (10) years of work experience in marketing, advertising, communications and business development. A minimum of eight (8) years in a middle or senior level management position in a marketing or communications department or agency, performing similar functions supervising and monitoring staff and similar programs. A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years. Preferred Qualifications Experienced with crisis management Experienced with experiential marketing and brand activation Experienced with multicultural marketing Experience working with lifestyle and travel/entertainment brands Service mentality Knowledge, Skills, and Abilities Knowledge of : Implementation of brand strategy and positioning Principles and practices of project management Metrolink and/or the Southern California transportation market Budgeting and financial management Skilled in : Creative ideation Driving integrated multi-channel marketing communications campaigns Developing, presenting and implementing creative marketing strategies Business development Relationship-building with partners and member agencies Team building, mentoring and cross-functional collaboration Ability to : Ideate, build and implement ground-breaking creative ideas Develop campaigns that achieve specific measurable objectives Measure and report on the efficacy of marketing communications campaigns Collaborate with colleagues and other departments to drive impact for the Agency Successfully balance multiple initiatives simultaneously driving initiatives through to completion PHYSICAL REQUIREMENTS Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery Transport equipment or boxes up to 25lbs Exchange ideas by means of communication Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks Hear and perceive the nature of sounds when working on or near railroad tracks Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.). Telecommuting may be available for this classification. Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. T he SCRRA is an Equal Opportunity Employer. EEO/ADA Closing Date/Time: Continuous
County of Mendocino
Director of Public Health
County of Mendocino, CA Ukiah, California, United States
The Position To view the job flyer click here . To view the complete classification specification click here . Click "Apply" below to submit an application. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600 Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications and supplemental questionnaires submitted by the final filing date will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. Based on the number of qualified candidates, a Qualifications Appraisal may be administered. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. Employment in some County departments or positions may require proof of Covid-19 vaccination/booster per the applicable California Public Health Officer's Order . The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: Continuous
Jan 21, 2023
Full Time
The Position To view the job flyer click here . To view the complete classification specification click here . Click "Apply" below to submit an application. Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600 Selection Procedure & Other Important Information Important Application Information: It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete. Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date. Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. Application materials are the property of Mendocino County and will not be returned. It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews. The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified. The provisions of this job bulletin do not constitute an expressed or implied contract. Examination Process: All complete applications and supplemental questionnaires submitted by the final filing date will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. Based on the number of qualified candidates, a Qualifications Appraisal may be administered. Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request . Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening. Employment in some County departments or positions may require proof of Covid-19 vaccination/booster per the applicable California Public Health Officer's Order . The option for telework may be available. Eligibility for telework is based on the position, employee, and telework environment; not every position, or every employee will be compatible to telework. Please see Policy #57 Telework Policy and Program Guidelines for details. This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date. The County of Mendocino is an Equal Opportunity Employer This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract. SALARY Compensation is based on a five-step salary range, with annual merit-based increases within the salary range. RETIREMENT Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to: https://www.mendocinocounty.org/retirement HOLIDAYS AND PERSONAL LEAVE Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit. VACATION Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years. SICK LEAVE Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually. MEDICAL, DENTAL, VISION,AND LIFE INSURANCE The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance. HEALTH INSURANCE For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb EMPLOYEE ASSISTANCE PROGRAM For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap EMPLOYEE WELLNESS PROGRAM For the most current information regardingEmployee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow LABOR CONTRACTS For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor Closing Date/Time: Continuous
City of La Mesa
Assistant City Manager
City of La Mesa City of La Mesa, CA
To perform highly responsible and complex professional administrative work while assisting the City Manager with the direction and coordination of the activities of all City departments; to provide leadership in policy formation; to promote effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provide responsible staff assistance to the City Manager, City Council and department heads; and to serve as acting City Manager as required.     Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assume full management responsibility for assigned functions, services, and activities of the City including overseeing assigned departments and divisions; provide direction to assigned staff on implementing City Council policy and direction and ensure City Council and City goals are carried out by departments.  Review and analyze legislation for impact on the City. Establish, within City policy, appropriate service and staffing levels for assigned functions; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Negotiate, implement and monitor City real estate developments, contracts, leases and agreements. Assist with the administration and management of economic development activities of the City, including gathering information, preparing studies and reports, and performing complex financial analysis. Oversee and participate in the development and administration of the budget for assigned functional areas; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. Participate in the preparation, coordination, and presentation of the City's annual budget, capital improvement budget, and internal fiscal control measures; participate in the development and presentation of financial forecasts and historical information, including reviewing expenditures and revenues.  Coordinate the City's Goals and Targets for Action Program; coordinate with the City Manager, City Council, and Department Directors to establish goals and targets for action; coordinate with Department Directors to establish work programs, determine project timelines, and review work progress on established goals and targets for actions; provide status reports to the City Manager and recommend remedial action. Develop and direct the City's Citizen Involvement Program to facilitate citizen communication; create and conduct community summits; oversee the citizen survey process; supervise the development of the City's web site and the televising of City Council meetings. Respond to requests for information from community residents, businesses, and other outside agencies; respond to and resolve difficult and sensitive citizen inquiries and complaints. Oversee the City's grant program; provide training to staff on securing grants; establish and implement programs to assist in securing additional grants for the City. Attend City Council meetings and meets with members of the Council as required. Serve as acting City Manager as required; oversee City operations in the City Manager's absence; provide assistance to the City Council; respond to requests for policy implementation direction; review draft City Council agendas, conduct agenda meetings, and sign staff reports. Perform related duties as required.
Jan 19, 2023
Full Time
To perform highly responsible and complex professional administrative work while assisting the City Manager with the direction and coordination of the activities of all City departments; to provide leadership in policy formation; to promote effective and efficient operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; provide responsible staff assistance to the City Manager, City Council and department heads; and to serve as acting City Manager as required.     Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assume full management responsibility for assigned functions, services, and activities of the City including overseeing assigned departments and divisions; provide direction to assigned staff on implementing City Council policy and direction and ensure City Council and City goals are carried out by departments.  Review and analyze legislation for impact on the City. Establish, within City policy, appropriate service and staffing levels for assigned functions; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly. Negotiate, implement and monitor City real estate developments, contracts, leases and agreements. Assist with the administration and management of economic development activities of the City, including gathering information, preparing studies and reports, and performing complex financial analysis. Oversee and participate in the development and administration of the budget for assigned functional areas; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary. Participate in the preparation, coordination, and presentation of the City's annual budget, capital improvement budget, and internal fiscal control measures; participate in the development and presentation of financial forecasts and historical information, including reviewing expenditures and revenues.  Coordinate the City's Goals and Targets for Action Program; coordinate with the City Manager, City Council, and Department Directors to establish goals and targets for action; coordinate with Department Directors to establish work programs, determine project timelines, and review work progress on established goals and targets for actions; provide status reports to the City Manager and recommend remedial action. Develop and direct the City's Citizen Involvement Program to facilitate citizen communication; create and conduct community summits; oversee the citizen survey process; supervise the development of the City's web site and the televising of City Council meetings. Respond to requests for information from community residents, businesses, and other outside agencies; respond to and resolve difficult and sensitive citizen inquiries and complaints. Oversee the City's grant program; provide training to staff on securing grants; establish and implement programs to assist in securing additional grants for the City. Attend City Council meetings and meets with members of the Council as required. Serve as acting City Manager as required; oversee City operations in the City Manager's absence; provide assistance to the City Council; respond to requests for policy implementation direction; review draft City Council agendas, conduct agenda meetings, and sign staff reports. Perform related duties as required.
Sierra Community College District
Director Facilities Development & Construction Management
SIERRA JOINT COMMUNITY COLLEGE DISTRICT Rocklin, California, United States
Description Under general administrative direction, plans, directs, manages, and oversees the activities and operations of the Facilities and Operations Department including facilities maintenance, energy management, grounds, custodial services, transportation, and construction projects; coordinates, facilitates and monitors capital outlay projects, and implements the capital construction process from construction stage to project completion; and coordinates assigned activities with other departments and outside agencies. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assumes full management responsibility for all Facilities and Operations Department services and activities including facilities maintenance, energy management, grounds, custodial services, transportation, and construction projects. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. Plans, directs, and coordinates, through subordinate level staff, the Facilities and Operations Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. Manages the construction of all District capital projects including those projects generated by facility bond funds; coordinates capital projects with scheduled maintenance activities; coordinates bid process and selection of contractors; develops management information and control processes to evaluate work-in-progress. Monitors new and remodel construction programs; inspects work-in-progress for all construction projects; prepares work-in-progress reviews; meets with staff and outside contractors to review workin-progress, identifying and resolving problems as they occur. Ensures that all construction and remodeling complies with uniform building codes and Division of the State Architect regulations relating to school and public building construction; establishes standards and suitability requirements for construction equipment, materials, and workmanship in areas including but not limited to concrete structures, fencing, athletic fields, painting, roofing, grading, drainage systems, electrical systems, interior structures, fixtures, and furniture. Assists in the development of short and long range facilities plans; evaluates growth, classroom, office and public space needs; identifies options that respond to needs and plans. Represents the Facilities and Operations Department to other departments and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues. Participates on a variety of boards, commissions, and committees; attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of capital construction, facilities development, maintenance and plant operations; incorporates new developments as appropriate. Responds to and resolves difficult and sensitive inquiries from staff and the public. Performs related duties as required. Minimum Qualifications QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor’s degree from an accredited college or university with major course work in construction management, engineering, architecture, industrial technology, or a related field. Experience: Seven years of increasingly responsible construction project management, facilities planning, and maintenance management experience including three years of management and administrative responsibility. Knowledge of: Operations, services, and activities of a comprehensive capital construction and facilities maintenance program. Advanced principles and practices of structure design and construction project management. Advanced principles and practices of program development and administration. Methods, techniques, materials, equipment, and tools used in the construction, maintenance, and repair of buildings and facilities. Methods and techniques of contract negotiation. Advanced math skills to perform forecasting and statistical/numerical analysis. Principles and practices of municipal budget preparation and administration. Time, material, and labor cost estimating principles and practices used in maintenance and repair projects. Principles of supervision, training, and performance evaluation. Occupational hazards and standard safety practices. Pertinent federal, state, and local laws, codes, and regulations. Principles of business letter writing and basic report preparation. Methods and techniques of public relations. Ability to: Manage and direct a comprehensive facilities maintenance and construction program. Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive organizational issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Administer large-scale capital projects and coordinate design and construction. Read, understand, and interpret drawings, plans, blueprints, and specifications for building and grounds projects. Prepare cost estimates, write construction or equipment specifications, and prepare bids. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Ensure adherence to safe work practices and procedures. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with occasional outdoor environment and exposure to noise, dust, fumes and inclement weather conditions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting with occasional outdoor environment for the inspection of facilities; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Required documents: A Sierra College application, A resume, andA cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: Continuous
Jan 19, 2023
Full Time
Description Under general administrative direction, plans, directs, manages, and oversees the activities and operations of the Facilities and Operations Department including facilities maintenance, energy management, grounds, custodial services, transportation, and construction projects; coordinates, facilitates and monitors capital outlay projects, and implements the capital construction process from construction stage to project completion; and coordinates assigned activities with other departments and outside agencies. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Examples Of Functions and Tasks REPRESENTATIVE DUTIES The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assumes full management responsibility for all Facilities and Operations Department services and activities including facilities maintenance, energy management, grounds, custodial services, transportation, and construction projects. Manages the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommends and administers policies and procedures. Establishes, within District policy, appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly. Assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement; directs and implements changes. Plans, directs, and coordinates, through subordinate level staff, the Facilities and Operations Department’s work plan; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with key staff to identify and resolve problems. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Oversees and participates in the development and administration of the department budget; approves the forecast of funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary. Manages the construction of all District capital projects including those projects generated by facility bond funds; coordinates capital projects with scheduled maintenance activities; coordinates bid process and selection of contractors; develops management information and control processes to evaluate work-in-progress. Monitors new and remodel construction programs; inspects work-in-progress for all construction projects; prepares work-in-progress reviews; meets with staff and outside contractors to review workin-progress, identifying and resolving problems as they occur. Ensures that all construction and remodeling complies with uniform building codes and Division of the State Architect regulations relating to school and public building construction; establishes standards and suitability requirements for construction equipment, materials, and workmanship in areas including but not limited to concrete structures, fencing, athletic fields, painting, roofing, grading, drainage systems, electrical systems, interior structures, fixtures, and furniture. Assists in the development of short and long range facilities plans; evaluates growth, classroom, office and public space needs; identifies options that respond to needs and plans. Represents the Facilities and Operations Department to other departments and outside agencies; coordinates assigned activities with those of other departments and outside agencies and organizations. Explains, justifies, and defends department programs, policies, and activities; negotiates and resolves sensitive and controversial issues. Participates on a variety of boards, commissions, and committees; attends and participates in professional group meetings; maintains awareness of new trends and developments in the field of capital construction, facilities development, maintenance and plant operations; incorporates new developments as appropriate. Responds to and resolves difficult and sensitive inquiries from staff and the public. Performs related duties as required. Minimum Qualifications QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Education and Experience Guidelines Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: A Bachelor’s degree from an accredited college or university with major course work in construction management, engineering, architecture, industrial technology, or a related field. Experience: Seven years of increasingly responsible construction project management, facilities planning, and maintenance management experience including three years of management and administrative responsibility. Knowledge of: Operations, services, and activities of a comprehensive capital construction and facilities maintenance program. Advanced principles and practices of structure design and construction project management. Advanced principles and practices of program development and administration. Methods, techniques, materials, equipment, and tools used in the construction, maintenance, and repair of buildings and facilities. Methods and techniques of contract negotiation. Advanced math skills to perform forecasting and statistical/numerical analysis. Principles and practices of municipal budget preparation and administration. Time, material, and labor cost estimating principles and practices used in maintenance and repair projects. Principles of supervision, training, and performance evaluation. Occupational hazards and standard safety practices. Pertinent federal, state, and local laws, codes, and regulations. Principles of business letter writing and basic report preparation. Methods and techniques of public relations. Ability to: Manage and direct a comprehensive facilities maintenance and construction program. Develop and administer departmental goals, objectives, and procedures. Analyze and assess programs, policies, and operational needs and make appropriate adjustments. Identify and respond to sensitive organizational issues, concerns, and needs. Plan, organize, direct, and coordinate the work of lower level staff. Delegate authority and responsibility. Select, supervise, train, and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Administer large-scale capital projects and coordinate design and construction. Read, understand, and interpret drawings, plans, blueprints, and specifications for building and grounds projects. Prepare cost estimates, write construction or equipment specifications, and prepare bids. Prepare clear and concise administrative and financial reports. Prepare and administer large and complex budgets. Interpret and apply applicable federal, state, and local policies, laws, and regulations. Ensure adherence to safe work practices and procedures. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with occasional outdoor environment and exposure to noise, dust, fumes and inclement weather conditions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting with occasional outdoor environment for the inspection of facilities; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Required documents: A Sierra College application, A resume, andA cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: Continuous
City of Ventura
PLANNING MANAGER
CITY OF VENTURA, CA 501 Poli Street, Ventura, California 93001, USA
THE POSITION The City of Ventura is hiring! We are accepting applications for the position of Planning Manager. The Planning Manager is key position within the Community Development Department and is an important member of the Department's leadership team. WHAT YOU'LL DO Reporting directly to the Community Development Director, the Planning Manager is responsible for planning, organizing and managing the activities and operations of the planning work program which includes development and implementation of multiple current and long-range planning programs, including a comprehensive update to the General Plan. These programs currently include zoning, land use, environmental review, design review, and related municipal plans and policies of the City. The Planning Manager also, serves as technical advisor to the Planning Commission, Design Review Committee and Historic Preservation Committee. This position is designated as "at will," serving at the pleasure of the Community Development Director, and subject to discharge without cause and the right of appeal. WHO YOU ARE The ideal candidate will be a high energy professional who is comfortable leading and managing in a dynamic environment. Offering depth in contemporary urban planning principles and practices, he/she will be an outstanding mentor and people manager who is committed to continuous improvement and exceptional customer service. Previous experience with streamlining and simplifying processes and enhancing customer experiences will be considered favorably. This talented professional will have the demonstrated ability in creating and maintaining a culture committed to excellence in the delivery of services and work products. A keen sense for efficient resource allocation, workload distribution and sound policies and procedures is desirable. Previous involvement in managing change related to the modernization of processes, systems and procedures will be considered favorably. Previous experience working with elected and appointed officials, community members, developers and other external stakeholders is a prerequisite for success in this position. The ideal candidate will be an exceptional verbal and written communicator with outstanding interpersonal skills and sophisticated political acumen. An approachable professional who welcomes community engagement and interaction, he/she will also be a skilled facilitator who is adept at exploring possibilities and guiding collaborative problem solving. A history of building productive internal and external relationships that support organization goals will be expected. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by selecting here Planning Manager . THE SCHEDULE This recruitment will follow the below timeline. Thursday, February 9, 2023, at 5:30pm - Application Deadline. Applications must be submitted by this date to be considered for the position. February 15, 2023 - Candidates will be notified by email of their status by this date. Week of February 20, 2023 - In-person Oral Panel Interviews and in-person Department Selection Interviews are tentatively scheduled for this week. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of February 27, 2023 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $118,776.32 - $159,162.64 Annually DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Thursday, February 9, 2023, at 5:30pm . If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and/or experience equivalent to a bachelor's degree in urban planning, business, economics, architecture, environmental studies, public administration, engineering or a related field and five years of professional planning experience with at least two years of administrative and supervisory responsibility for a major planning function. A Master's degree is preferred. License: Possession of a valid California Class C driver license is required. Certificate: American Institute of Certified Planners (AICP) certification is desirable. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Thursday, February 9, 2023, at 5:30pm. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for Week of February 20, 2023 . In-person Oral Panel Interviews and in-person Department Selection Interviews are tentatively scheduled for this week. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City's Adopted FY 2021/2022 Budget totals approximately $303.4 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2021-22 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America's most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura's impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they're counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Closing Date/Time: 2/9/2023 5:30 PM Pacific
Jan 18, 2023
Full Time
THE POSITION The City of Ventura is hiring! We are accepting applications for the position of Planning Manager. The Planning Manager is key position within the Community Development Department and is an important member of the Department's leadership team. WHAT YOU'LL DO Reporting directly to the Community Development Director, the Planning Manager is responsible for planning, organizing and managing the activities and operations of the planning work program which includes development and implementation of multiple current and long-range planning programs, including a comprehensive update to the General Plan. These programs currently include zoning, land use, environmental review, design review, and related municipal plans and policies of the City. The Planning Manager also, serves as technical advisor to the Planning Commission, Design Review Committee and Historic Preservation Committee. This position is designated as "at will," serving at the pleasure of the Community Development Director, and subject to discharge without cause and the right of appeal. WHO YOU ARE The ideal candidate will be a high energy professional who is comfortable leading and managing in a dynamic environment. Offering depth in contemporary urban planning principles and practices, he/she will be an outstanding mentor and people manager who is committed to continuous improvement and exceptional customer service. Previous experience with streamlining and simplifying processes and enhancing customer experiences will be considered favorably. This talented professional will have the demonstrated ability in creating and maintaining a culture committed to excellence in the delivery of services and work products. A keen sense for efficient resource allocation, workload distribution and sound policies and procedures is desirable. Previous involvement in managing change related to the modernization of processes, systems and procedures will be considered favorably. Previous experience working with elected and appointed officials, community members, developers and other external stakeholders is a prerequisite for success in this position. The ideal candidate will be an exceptional verbal and written communicator with outstanding interpersonal skills and sophisticated political acumen. An approachable professional who welcomes community engagement and interaction, he/she will also be a skilled facilitator who is adept at exploring possibilities and guiding collaborative problem solving. A history of building productive internal and external relationships that support organization goals will be expected. MORE INFORMATION For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City's Career Page at www.cityofventura.ca.gov/jobs or by selecting here Planning Manager . THE SCHEDULE This recruitment will follow the below timeline. Thursday, February 9, 2023, at 5:30pm - Application Deadline. Applications must be submitted by this date to be considered for the position. February 15, 2023 - Candidates will be notified by email of their status by this date. Week of February 20, 2023 - In-person Oral Panel Interviews and in-person Department Selection Interviews are tentatively scheduled for this week. Qualifying candidates will be notified by email if they are invited to the panel interview process. Week of February 27, 2023 - Candidates will be notified of the outcome of the interview by this date. The timeline dates are subject to change. Candidates will be notified as necessary. SALARY AND BENEFITS The City offers a total compensation package that includes both a generous salary and other benefits! SALARY : $118,776.32 - $159,162.64 Annually DOQ BENEFITS: Refer to the benefits tab on the job posting for specific information on City benefits. HOW TO APPLY To be considered for this exciting opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Thursday, February 9, 2023, at 5:30pm . If you have questions about the recruitment process, please contact Human Resources at recruitment@cityofventura.ca.gov . POSITION QUALIFICATIONS WHAT DOES IT TAKE TO QUALIFY A combination of education, training and/or experience equivalent to a bachelor's degree in urban planning, business, economics, architecture, environmental studies, public administration, engineering or a related field and five years of professional planning experience with at least two years of administrative and supervisory responsibility for a major planning function. A Master's degree is preferred. License: Possession of a valid California Class C driver license is required. Certificate: American Institute of Certified Planners (AICP) certification is desirable. APPLICATION AND INTERVIEW PROCESS YOUR APPLICATION Submit an online City job application and supplemental questionnaire by the filing deadline or first review date at www.cityofventura.ca.gov/jobs . It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process. DEADLINE TO APPLY : Applications and supplemental questions will be accepted until Thursday, February 9, 2023, at 5:30pm. APPLICATION REVIEW: All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. INTERVIEW DATES AND INFORMATION : A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for Week of February 20, 2023 . In-person Oral Panel Interviews and in-person Department Selection Interviews are tentatively scheduled for this week. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City. --------------------------------------------------------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov. THE ORGANIZATION The City of Ventura operates under the Council/ Manager form of government under a charter adopted by voters in 1934, with an elected seven-member City Council. This full-service municipality is supported by 11 major City departments: City Manager, City Attorney, Finance, Information Technology, Human Resources, Community Development, Parks & Recreation, Fire, Police, Public Works, and Ventura Water. The City's Adopted FY 2021/2022 Budget totals approximately $303.4 million. The City Council and the City Manager are dedicated to the highest standards of integrity, public service, and innovative approaches to governing. To learn more about the City of Ventura, please visit www.cityofventura.ca.gov and view the FY2021-22 Adopted Budget. CITY OF VENTURA The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America's most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 700 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community. Locals and visitors enjoy Ventura's impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov DIVERSITY, EQUITY AND INCLUSION The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations, and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they're counting on us. The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team! Closing Date/Time: 2/9/2023 5:30 PM Pacific
Placer County
Workers' Compensation Technician
PLACER COUNTY, CA Auburn, CA, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification received a general wage increase of 4% effective 7/2/22 and is scheduled to receive subsequent general wage increases of 4% in July 2023 and 4% in July 2024. The Placer County Human Resources Department is seeking one Administrative Technician to provide support to the County's Workers' Compensation Program. This position reports directly to the Risk Management Administrator. The incumbent will be responsible for the following: Keep statistics for all injuries. Accurately track and monitor temporary disability periods. Obtain and process work status information from the third-party administrator or physicians. Process confidential reports and documents. File required and other workers' compensation documents within defined timeframes. Answer basic workers' compensation questions from County employees, supervisors, and managers. Review and input information into the Third Party Administrator's Claims System. Collect, document, and maintain the Cal/OSHA 300 Log. In addition to salary, this position shall receive an additional 3.5% confidential pay. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee's salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To provide responsible para-professional administrative and technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; and to review routine administrative requests related to area of assignment. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned management, professional or supervisory personnel. May exercise technical and functional supervision over assigned clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; prepare technical documents related to program activities. Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers. Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents. Establish and maintain systems related to assigned technical areas of responsibility; monitor area activities and report progress as required. Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance. Review and verify documents related to department activities including budgets, grants, claims, legislation, classification, recruitment and selection, employee benefits, personnel actions, election documents, and/or other related information. Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; and prepare and type correspondence and compile and type reports. Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of responsible administrative clerical or technical experience preferably in the subject area to which assigned. Training: Equivalent to completion of 60 units of college level course work including completion of the general education requirements leading to an Associate of Arts degree. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, personnel and elections. Research methods and techniques. Computer software, including word processing, data base, spreadsheet and accounting applications. English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods. Modern office procedures, methods and computer equipment. Ability to: On a continuous basis, know and understand all aspects of the job; intermittently review work papers, reports and special projects; identify and interpret technical and numerical information; explain systems and procedures to staff and others. On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight. Perform independent research in carrying out technical administrative and technical duties. Collect, compile, analyze and present a variety of data in a meaningful way. Develop and implement various data collection and reporting systems. Review budget submissions and revisions for mathematical and accounting accuracy. Understand and interpret complex policies, procedures and regulations. Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public. Analyze situations quickly and objectively to determine proper course of action. Use a personal computer and office equipment necessary for successful job performance. Type at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Laura Carucci, Human Resources Analyst, at lcarucci@placer.ca.gov or (530) 889-4087. Closing Date/Time: 1/30/2023 5:00:00 PM
Jan 10, 2023
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification received a general wage increase of 4% effective 7/2/22 and is scheduled to receive subsequent general wage increases of 4% in July 2023 and 4% in July 2024. The Placer County Human Resources Department is seeking one Administrative Technician to provide support to the County's Workers' Compensation Program. This position reports directly to the Risk Management Administrator. The incumbent will be responsible for the following: Keep statistics for all injuries. Accurately track and monitor temporary disability periods. Obtain and process work status information from the third-party administrator or physicians. Process confidential reports and documents. File required and other workers' compensation documents within defined timeframes. Answer basic workers' compensation questions from County employees, supervisors, and managers. Review and input information into the Third Party Administrator's Claims System. Collect, document, and maintain the Cal/OSHA 300 Log. In addition to salary, this position shall receive an additional 3.5% confidential pay. BENEFITS Placer County offers a comprehensive benefits package to employees, including: Holidays: 14 paid holidays per year, 2 of which are floating holidays* Vacation leave: 10 days/year with ability to accrue 25 days/year Sick leave: 12 days/year* Cafeteria plan: 6% of employee's salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash Medical, dental, and vision insurance available for employees and dependents $50,000 life insurance policy at no cost to employee CalPERS retirement plans Retiree medical insurance Deferred compensation Education allowance: up to $1,200 per year Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency. *Amounts will be prorated for part-time employees and employees hired after the first of the year. The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To provide responsible para-professional administrative and technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; and to review routine administrative requests related to area of assignment. SUPERVISION RECEIVED AND EXERCISED Receives direction from assigned management, professional or supervisory personnel. May exercise technical and functional supervision over assigned clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; prepare technical documents related to program activities. Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers. Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents. Establish and maintain systems related to assigned technical areas of responsibility; monitor area activities and report progress as required. Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance. Review and verify documents related to department activities including budgets, grants, claims, legislation, classification, recruitment and selection, employee benefits, personnel actions, election documents, and/or other related information. Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties; and prepare and type correspondence and compile and type reports. Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Three years of responsible administrative clerical or technical experience preferably in the subject area to which assigned. Training: Equivalent to completion of 60 units of college level course work including completion of the general education requirements leading to an Associate of Arts degree. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, personnel and elections. Research methods and techniques. Computer software, including word processing, data base, spreadsheet and accounting applications. English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods. Modern office procedures, methods and computer equipment. Ability to: On a continuous basis, know and understand all aspects of the job; intermittently review work papers, reports and special projects; identify and interpret technical and numerical information; explain systems and procedures to staff and others. On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight. Perform independent research in carrying out technical administrative and technical duties. Collect, compile, analyze and present a variety of data in a meaningful way. Develop and implement various data collection and reporting systems. Review budget submissions and revisions for mathematical and accounting accuracy. Understand and interpret complex policies, procedures and regulations. Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public. Analyze situations quickly and objectively to determine proper course of action. Use a personal computer and office equipment necessary for successful job performance. Type at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please Click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Laura Carucci, Human Resources Analyst, at lcarucci@placer.ca.gov or (530) 889-4087. Closing Date/Time: 1/30/2023 5:00:00 PM
Municipality of Bethel Park
Municipal Manager
Municipality of Bethel Park Bethel Park, PA, USA
We’re seeking a positive individual with an outstanding personality and courageous spirit to lead our Municipality. The Municipal Manager is the chief administrative officer for the Municipality and is responsible for managing day-to-day municipal operations as well as for implementing the policies established by Municipal Council. Bethel Park is a full-service municipality with approximately 108 full-time and 9 part-time employees. The Municipality’s 2022 All Funds Budget is $71,712,597 of which $33,694,135 is the General Fund. Services provided include Financial Services, Information Technology, Human Resources, Community Services, Fire/Rescue, Police, Public Works, Library, and Recreation/Parks. All department heads including the Chief of Police report to the Municipal Manager.
Jan 05, 2023
Full Time
We’re seeking a positive individual with an outstanding personality and courageous spirit to lead our Municipality. The Municipal Manager is the chief administrative officer for the Municipality and is responsible for managing day-to-day municipal operations as well as for implementing the policies established by Municipal Council. Bethel Park is a full-service municipality with approximately 108 full-time and 9 part-time employees. The Municipality’s 2022 All Funds Budget is $71,712,597 of which $33,694,135 is the General Fund. Services provided include Financial Services, Information Technology, Human Resources, Community Services, Fire/Rescue, Police, Public Works, Library, and Recreation/Parks. All department heads including the Chief of Police report to the Municipal Manager.
HR Dynamics & Performance Management, Inc.
Administrative Services Director
City of Wildomar Wildomar, CA, USA
The ideal candidate will be a seasoned public sector professional with a broad range of experience in the operations, services, and activities of a comprehensive administrative services program including accounting, finance, investments, collections, purchasing, franchise agreements, billing, payroll, budget preparation, contract administration, grant administration, human resources, risk management, and information technology.  A thorough understanding of financial and budgeting processes and principles, and the ability to foster a team environment that promotes staff development, creativity and innovation is desired in the ultimate candidate.   
Jan 03, 2023
Full Time
The ideal candidate will be a seasoned public sector professional with a broad range of experience in the operations, services, and activities of a comprehensive administrative services program including accounting, finance, investments, collections, purchasing, franchise agreements, billing, payroll, budget preparation, contract administration, grant administration, human resources, risk management, and information technology.  A thorough understanding of financial and budgeting processes and principles, and the ability to foster a team environment that promotes staff development, creativity and innovation is desired in the ultimate candidate.   
Orange County Employees Retirement System
Director Of Enterprise Project Management Office
Orange County Employees Retirement System 2223 East Wellington Avenue, Santa Ana, CA, USA
Essential Duties and Responsibilities:     Include but are not limited to the following: Establish the Enterprise Project Management Office (EPMO) and organization structure. Develop and implement a governance framework for senior management to make strategic decisions throughout OCERS in an effective and consistent manner. Provide senior management objective oversight into the current status of all projects and facilitate and support the selection and prioritization of projects that have the highest potential value, impact, and alignment with the strategic plan. Define, develop, and manage the organizational project management methodology, standards, tools, and templates to provide consistency in process, reporting, and approach. Interface with senior management to define project priorities, implementation opportunities, challenges, and project risks. Assist with the planning, budgeting, funding, and resourcing of OCERS programs and projects. Manage resource availability and capacity across enterprise-wide projects. Assist project leads and business owners to define project goals and objectives, develop project scope, plan, and schedule. Works closely with project leads and business owners to confirm key performance indicators and establishes performance metrics to ensure deliverables meet goal(s). Coordinate the enterprise project portfolio, including balancing staff, financial, and infrastructure resources by priority, dependencies, start-up/closeout timelines, resource capacity, and availability within time, scope, and budget constraints. Monitor progress and performance of projects as well as efforts between projects to understand dependencies and cumulative impacts to the organization to support the organization’s strategic goals. Track and regularly report on the status of all projects to senior management regarding progress toward key milestones and issues and report on any program-level trends, risks, and issues. Assess and monitor risks across various projects in the portfolio and monitor the overall risk level for the program. May manage the risk, issue, and change resolution process, and work with other leaders to take corrective action as needed. Keep stakeholders and management constantly engaged and ensures expectations are clear and being met. Facilitate project status meetings and executive committee reports. Establish change management plans for staff within the organization. Conduct lessons learned sessions during and after projects to identify recommendations for improvement. Collaborate with business Information Technology (IT) teams in establishing robust project management tools. Ensure the collection and archiving of documents from completed projects and analyze them for trends. Assist the Contract Administrator with proposal development, contract negotiations, and implementation efforts through project teams, vendors, and sourcing/procurement teams. Provide ongoing guidance, mentoring, feedback, and motivation to staff to ensure competent performance while adhering to OCERS policies and procedures. Monitor operations of the EPMO to ensure compliance with OCERS policies and standards. May perform the full range of supervisory duties over subordinate staff. Perform other related duties as required. Core Competencies OCERS Executive management will be expected to: Manage and develop their talent. Represent Senior Executives when needed. Participate in vetting and onboarding new staff. Manage business plan initiatives with a plan for achievement. Maintain a high level of oral and written communication. Act as a model for OCERS culture. Maintain a high level of accountability. Focus on strategy and long-term goals of the organization. Have foresight on future challenges and develop a plan for how to face them. Have clear expectations on personal career development.
Dec 27, 2022
Full Time
Essential Duties and Responsibilities:     Include but are not limited to the following: Establish the Enterprise Project Management Office (EPMO) and organization structure. Develop and implement a governance framework for senior management to make strategic decisions throughout OCERS in an effective and consistent manner. Provide senior management objective oversight into the current status of all projects and facilitate and support the selection and prioritization of projects that have the highest potential value, impact, and alignment with the strategic plan. Define, develop, and manage the organizational project management methodology, standards, tools, and templates to provide consistency in process, reporting, and approach. Interface with senior management to define project priorities, implementation opportunities, challenges, and project risks. Assist with the planning, budgeting, funding, and resourcing of OCERS programs and projects. Manage resource availability and capacity across enterprise-wide projects. Assist project leads and business owners to define project goals and objectives, develop project scope, plan, and schedule. Works closely with project leads and business owners to confirm key performance indicators and establishes performance metrics to ensure deliverables meet goal(s). Coordinate the enterprise project portfolio, including balancing staff, financial, and infrastructure resources by priority, dependencies, start-up/closeout timelines, resource capacity, and availability within time, scope, and budget constraints. Monitor progress and performance of projects as well as efforts between projects to understand dependencies and cumulative impacts to the organization to support the organization’s strategic goals. Track and regularly report on the status of all projects to senior management regarding progress toward key milestones and issues and report on any program-level trends, risks, and issues. Assess and monitor risks across various projects in the portfolio and monitor the overall risk level for the program. May manage the risk, issue, and change resolution process, and work with other leaders to take corrective action as needed. Keep stakeholders and management constantly engaged and ensures expectations are clear and being met. Facilitate project status meetings and executive committee reports. Establish change management plans for staff within the organization. Conduct lessons learned sessions during and after projects to identify recommendations for improvement. Collaborate with business Information Technology (IT) teams in establishing robust project management tools. Ensure the collection and archiving of documents from completed projects and analyze them for trends. Assist the Contract Administrator with proposal development, contract negotiations, and implementation efforts through project teams, vendors, and sourcing/procurement teams. Provide ongoing guidance, mentoring, feedback, and motivation to staff to ensure competent performance while adhering to OCERS policies and procedures. Monitor operations of the EPMO to ensure compliance with OCERS policies and standards. May perform the full range of supervisory duties over subordinate staff. Perform other related duties as required. Core Competencies OCERS Executive management will be expected to: Manage and develop their talent. Represent Senior Executives when needed. Participate in vetting and onboarding new staff. Manage business plan initiatives with a plan for achievement. Maintain a high level of oral and written communication. Act as a model for OCERS culture. Maintain a high level of accountability. Focus on strategy and long-term goals of the organization. Have foresight on future challenges and develop a plan for how to face them. Have clear expectations on personal career development.

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Coachella Valley Water District
Controller
Coachella Valley Water District Palm Desert, CA, USA
EXAMPLES OF ESSENTIAL FUNCTIONS : Provides day-to-day leadership and works with staff to ensure a high-performance, customer service-oriented work environment that supports the District’s mission; directs all activity of the General Accounting section including general ledger fund accounting, cash and investments, accounts receivable, accounts payable, construction and cost accounting, fixed assets and debt service. Manages the responsibilities, authority, and accountability of all direct subordinates; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; takes disciplinary action to address performance deficiencies, in accordance with District policies and labor contract agreements. Works closely with District staff to provide direction, leadership, and solutions to problems; applies continuous process improvement principles to assigned areas of responsibility; makes policy decisions and changes as required and ensures effectiveness of the business processes undertaken by the department and the division. Develops, implements, and oversees the District’s monthly, quarterly and annual comprehensive financial reports, and accounting and fiscal reporting programs, activities, and services; oversees implementation and maintenance of new accounting-related systems and programs. Coordinates activities for the District's annual audit; establishes the audit schedule and prepares and provides work papers and schedules, financial statements and footnotes as determined by the auditor; responds to questions and issues; prepares the Comprehensive Annual Financial Reports. See http://www.cvwd.org/175/Job-Descriptions for full job description.
Dec 22, 2022
Full Time
EXAMPLES OF ESSENTIAL FUNCTIONS : Provides day-to-day leadership and works with staff to ensure a high-performance, customer service-oriented work environment that supports the District’s mission; directs all activity of the General Accounting section including general ledger fund accounting, cash and investments, accounts receivable, accounts payable, construction and cost accounting, fixed assets and debt service. Manages the responsibilities, authority, and accountability of all direct subordinates; establishes performance requirements and personal development targets; regularly monitors performance and provides coaching for performance improvement and development; takes disciplinary action to address performance deficiencies, in accordance with District policies and labor contract agreements. Works closely with District staff to provide direction, leadership, and solutions to problems; applies continuous process improvement principles to assigned areas of responsibility; makes policy decisions and changes as required and ensures effectiveness of the business processes undertaken by the department and the division. Develops, implements, and oversees the District’s monthly, quarterly and annual comprehensive financial reports, and accounting and fiscal reporting programs, activities, and services; oversees implementation and maintenance of new accounting-related systems and programs. Coordinates activities for the District's annual audit; establishes the audit schedule and prepares and provides work papers and schedules, financial statements and footnotes as determined by the auditor; responds to questions and issues; prepares the Comprehensive Annual Financial Reports. See http://www.cvwd.org/175/Job-Descriptions for full job description.
City of Fremont, CA
Information Technology Security Manager
City of Fremont, CA Fremont, California, United States
Description The IT Department is recruiting for Information Technology Security Manager. Please click HERE to view a copy of our recruitment brochure. The first review of applications is on January 25, 2023, at 12:00 PM (PT). Applications submitted after this date may not be considered and the recruitment may close without notice after the first review date. A resume must be submitted with the completed City application. To apply for this outstanding opportunity, please complete an application package online by clicking "Apply" just above this box. For additional information, please contact the Human Resources Department at: 3300 Capitol Ave., Building B Fremont, CA 94538 Ph: (510) 494-4660 humanresources@fremont.gov Closing Date/Time: Continuous
Dec 17, 2022
Full Time
Description The IT Department is recruiting for Information Technology Security Manager. Please click HERE to view a copy of our recruitment brochure. The first review of applications is on January 25, 2023, at 12:00 PM (PT). Applications submitted after this date may not be considered and the recruitment may close without notice after the first review date. A resume must be submitted with the completed City application. To apply for this outstanding opportunity, please complete an application package online by clicking "Apply" just above this box. For additional information, please contact the Human Resources Department at: 3300 Capitol Ave., Building B Fremont, CA 94538 Ph: (510) 494-4660 humanresources@fremont.gov Closing Date/Time: Continuous
Charleston County Government
Assistant Budget Director
CHARLESTON COUNTY, SC North Charleston, SC, United States
Description The seven-person Budget Department formulates financial strategies, prepares annual budgets and multi-year financial plans, assists in the management of federal and state grants, and monitors the County's annual budget. The County's annual operating budget is $754 million ($292 million General Fund), and the County's five-year Capital Improvement Plans total $1.1 billion. HIRING RANGE: $75,940 - $103,292 (Salary based on qualifications/experience) OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY Duties and Responsibilities RESPONSIBILITIES: Assist Budget Director with development and monitoring of County operating budgets and long-term financial plans Salary modeling and projections Revenue projections Coordinate development of both the proposed and approved budget documents Supervise three Budget Analysts Assist Budget Director with compliance to local, state and federal regulations Assist Budget Director with County's financial response to disasters (FEMA) Minimum Qualifications Bachelor's Degree in Accounting, Finance or a related field. Seven (7) or more years of progressively responsible financial or budget experience in a local governmental setting including at least three years of supervisory experience. Certified Public Accountant with governmental experience preferred. Certified Government Finance Officer preferred. Any equivalent combination which provides the knowledge, skills and abilities necessary to perform the work. Knowledge, Skills and Abilities Possess excellent interpersonal and oral/written communications skills Possess advanced knowledge and proficiency with large-scale governmental financial systems and other common applications (Microsoft) Demonstrate a strong working knowledge of generally accepted accounting principles and budgeting in local governmental setting Exercise tact, discretion and sound judgment in addressing sensitive or confidential matters Demonstrate logical and creative thought processes to develop solutions Closing Date/Time:
Dec 10, 2022
Full Time
Description The seven-person Budget Department formulates financial strategies, prepares annual budgets and multi-year financial plans, assists in the management of federal and state grants, and monitors the County's annual budget. The County's annual operating budget is $754 million ($292 million General Fund), and the County's five-year Capital Improvement Plans total $1.1 billion. HIRING RANGE: $75,940 - $103,292 (Salary based on qualifications/experience) OPEN UNTIL FILLED - APPLICATION REVIEW BEGINS IMMEDIATELY Duties and Responsibilities RESPONSIBILITIES: Assist Budget Director with development and monitoring of County operating budgets and long-term financial plans Salary modeling and projections Revenue projections Coordinate development of both the proposed and approved budget documents Supervise three Budget Analysts Assist Budget Director with compliance to local, state and federal regulations Assist Budget Director with County's financial response to disasters (FEMA) Minimum Qualifications Bachelor's Degree in Accounting, Finance or a related field. Seven (7) or more years of progressively responsible financial or budget experience in a local governmental setting including at least three years of supervisory experience. Certified Public Accountant with governmental experience preferred. Certified Government Finance Officer preferred. Any equivalent combination which provides the knowledge, skills and abilities necessary to perform the work. Knowledge, Skills and Abilities Possess excellent interpersonal and oral/written communications skills Possess advanced knowledge and proficiency with large-scale governmental financial systems and other common applications (Microsoft) Demonstrate a strong working knowledge of generally accepted accounting principles and budgeting in local governmental setting Exercise tact, discretion and sound judgment in addressing sensitive or confidential matters Demonstrate logical and creative thought processes to develop solutions Closing Date/Time:
San Joaquin County
Deputy Director - Case Management
San Joaquin County, CA Stockton, California, usa
The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin General Hospital is offering an excellent employment opportunity for the Deputy Director - Case Management.The ideal candidate is a motivated leader with a passion to serve economically and diverse communities, demonstrated case management experience in an acute care hospital setting, strong work ethic, administrative experience, and excellent oral and written communication skills. For additional information about the position, including salary and benefits package, please see the recruitment brochure: Deputy Director - Case Management Offers of employment are contingent upon passing a background investigation. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Dec 03, 2022
Full Time
The Hospital San Joaquin General Hospital (SJGH), originally established in 1857, is a general acute care facility providing a full range of inpatient services including General Medical/Surgical Care, High-Risk Obstetrics and Neonatal Intensive Care, Pediatrics and Intensive Care. In addition to the 196-bed hospital, the medical campus includes multiple facilities dedicated to comprehensive outpatient services including Primary Care and Specialty Clinics. The Hospital's Ambulatory Care sites, including offices located at French Camp and Stockton provide over 1,340,000 outpatient clinic visits a year. In addition to providing direct medical services, the hospital is active in providing education for health professionals through post-graduate residency programs in General Surgery, Internal Medicine and Family Practice and has trained over 3,000 physicians since the residency programs were established in 1932. The hospital also participates in clinical affiliation agreements for training programs in a variety of health professions including Registered and Licensed Vocational nurses, Pharmacists, Radiology Technologies, Social Workers and Respiratory Therapists. Recruitment San Joaquin General Hospital is offering an excellent employment opportunity for the Deputy Director - Case Management.The ideal candidate is a motivated leader with a passion to serve economically and diverse communities, demonstrated case management experience in an acute care hospital setting, strong work ethic, administrative experience, and excellent oral and written communication skills. For additional information about the position, including salary and benefits package, please see the recruitment brochure: Deputy Director - Case Management Offers of employment are contingent upon passing a background investigation. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For currentemployment opportunitiesplease callour 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Placer County
Executive Assistant to the County Executive Officer
PLACER COUNTY, CA Auburn, CA, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Executive Assistant position is an outstanding opportunity to work in a fast-paced, dynamic environment in direct administrative support of the County Executive Officer. This position will perform a wide variety of highly confidential, complex, and responsible administrative duties, including performing research, compiling and analyzing information, drafting letters and correspondence, performing special administrative projects, as well as coordinating and scheduling meetings and travel for the County Executive Officer. As the Executive Assistant is at the hub of many activities, the ideal candidate will need to be able to build and maintain positive working relationships with other County departments and the public. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Confidential benefits For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform complex, confidential, and specialized professional administrative functions for a variety of programs and projects for the County Executive Officer and associated staff; coordinates meetings, and schedules; supervise assigned clerical, secretarial, and administrative support staff; and perform related work as assigned. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Set priorities and meet critical deadlines; organize work effectively in accordance with and in anticipation of the needs of the County Executive Officer. Transmit information on behalf of the County Executive Officer and coordinate departmental activities with other County departments; monitor the progress and execution of projects and activities initiated by County Executive Office. Perform complex and highly responsible verbal and written secretarial and administrative duties for the County Executive Officer and associated staff. Receive and screen visitors, telephone calls, and emails of a highly confidential and sensitive nature; provide information which requires the use of independent judgment and interpretation of policies and procedures; respond to complaints and requests for information or refer to departmental staff as appropriate. Independently initiate and compose reports, documents, and other communications on behalf of the County Executive Officer. Research, compile, and summarize a variety of informational or statistical materials; may compile and review budget figures and process purchase requisitions; maintain budget, purchasing, and other financial and business records. Review and approve staff requests and transactions for spend authorizations, reimbursements, procurement card expenses, and other expenditures on behalf of the County Executive Officer. Prior to review and authorization by the County Executive Officer, review all finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage; return to appropriate department for corrections. Maintain the County Executive Officer's calendar; schedule meetings, appointments, and speaking engagements using discretion with time commitments; notify participants, coordinate timeframes and meeting locations, and prepare required informational materials, including agendas and meeting notes/minutes. Manage all administrative tasks for the County Executive Officer related to travel arrangements. Advise the County Executive Officer on matters of a sensitive nature that may affect County operations and interpersonal relationships. Represent the County and/or the County Executive Officer to the public, businesses, Board members, and other agencies at the request of the County Executive Officer. Provide directions and convey complex, sensitive information on behalf of the County Executive Officer to members of the Board of Supervisors, department directors, CEO staff, and others. Coordinate office activities, meetings, events, and schedules; develop and recommend office procedures and systems; ensure smooth office operations; ensure adherence to all deadlines. Plan, prioritize, assign, supervise, and review the work of clerical, secretarial, and administrative support staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Review and summarize miscellaneous reports and documents; prepare background documents as necessary. Research and analyze routine administrative projects, topics, and other related matters for the County Executive Officer and Board of Supervisors; prepare first draft reports on routine administrative matters. Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the County Executive Officer. Provide follow up to assignments given to management staff by the County Executive Officer; provide status reports to the County Executive Officer. Independently respond to letters, emails, and general correspondence of a routine nature. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience providing administrative and secretarial support to management personnel, preferably in the public sector. At least one year of supervisory experience is preferred. Training: Equivalent to the completion of the twelfth grade, preferably supplemented by secretarial/office management or general business college course work. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of routine analytical research. Principles and practices of providing complex professional administrative support. Principles and practices of supervision, training, and evaluating performance. Principles and practices of motivation, team building, and conflict resolution. Organization, procedures, and operating details of a county executive's office. County emergency operations and procedures. Techniques required to handle complaints and provide excellent public service. English usage, spelling, grammar, and punctuation. Modern administrative and office methods, procedures, and equipment. Computer software, including word processing, database, spreadsheet, and other related applications. County governmental structure, operations, and pertinent County functions, policies, rules, and regulations. Principles and methods of business letter and report writing. Advanced secretarial/executive assistant techniques. Ability to: On a continuous basis, sit at desk for long periods of time. Intermittently stand, walk, bend, squat, kneel, and/or twist to reach office equipment; write or use keyboard to communicate through written means; see with sufficient visual acuity to perform essential job functions; occasionally run errands; may lift light weight. Intermittently review and analyze documents related to department operations; observe, identify, and problem solve office issues and procedures; understand, interpret, and explain department and county policies and procedures; recall and utilize a variety of information; work under time pressure and complete a high volume of tasks; and focus on a single task for long periods of time. Prioritize and coordinate tasks and events in a highly sensitive environment and effectively manage time. Plan, organize, assign, supervise, and coordinate the work of clerical and technical staff. Train and evaluate assigned staff. Employ good judgement and make sound decisions in accordance with established procedures and policies. Maintain confidentiality and exercise sound judgement related to matters of a sensitive nature. Research and prepare correspondence and reports. Interpret and explain pertinent laws and rules. Understand, organize, index, and reference a wide variety of administrative information and records. Analyze situations carefully, recommend solutions, and adopt effective courses of action. Communicate clearly and concisely, both orally and in writing. Independently perform a variety of sensitive secretarial and administrative tasks. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. MISCELLANEOUS INFORMATION Length of Probation: This classification serves at the pleasure of the Appointing Authority and has no specific term and no right to continuous employment. Bargaining Unit: Confidential CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Laura Carucci, HR Analyst, at lcarucci@placer.ca.gov or (530) 889-4087. Closing Date/Time: 2/10/2023 5:00:00 PM
Nov 17, 2022
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Executive Assistant position is an outstanding opportunity to work in a fast-paced, dynamic environment in direct administrative support of the County Executive Officer. This position will perform a wide variety of highly confidential, complex, and responsible administrative duties, including performing research, compiling and analyzing information, drafting letters and correspondence, performing special administrative projects, as well as coordinating and scheduling meetings and travel for the County Executive Officer. As the Executive Assistant is at the hub of many activities, the ideal candidate will need to be able to build and maintain positive working relationships with other County departments and the public. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Confidential benefits For more information regarding the benefits Placer County has to offer please visit Placer County's Human Resources website. DEFINITION To perform complex, confidential, and specialized professional administrative functions for a variety of programs and projects for the County Executive Officer and associated staff; coordinates meetings, and schedules; supervise assigned clerical, secretarial, and administrative support staff; and perform related work as assigned. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Set priorities and meet critical deadlines; organize work effectively in accordance with and in anticipation of the needs of the County Executive Officer. Transmit information on behalf of the County Executive Officer and coordinate departmental activities with other County departments; monitor the progress and execution of projects and activities initiated by County Executive Office. Perform complex and highly responsible verbal and written secretarial and administrative duties for the County Executive Officer and associated staff. Receive and screen visitors, telephone calls, and emails of a highly confidential and sensitive nature; provide information which requires the use of independent judgment and interpretation of policies and procedures; respond to complaints and requests for information or refer to departmental staff as appropriate. Independently initiate and compose reports, documents, and other communications on behalf of the County Executive Officer. Research, compile, and summarize a variety of informational or statistical materials; may compile and review budget figures and process purchase requisitions; maintain budget, purchasing, and other financial and business records. Review and approve staff requests and transactions for spend authorizations, reimbursements, procurement card expenses, and other expenditures on behalf of the County Executive Officer. Prior to review and authorization by the County Executive Officer, review all finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage; return to appropriate department for corrections. Maintain the County Executive Officer's calendar; schedule meetings, appointments, and speaking engagements using discretion with time commitments; notify participants, coordinate timeframes and meeting locations, and prepare required informational materials, including agendas and meeting notes/minutes. Manage all administrative tasks for the County Executive Officer related to travel arrangements. Advise the County Executive Officer on matters of a sensitive nature that may affect County operations and interpersonal relationships. Represent the County and/or the County Executive Officer to the public, businesses, Board members, and other agencies at the request of the County Executive Officer. Provide directions and convey complex, sensitive information on behalf of the County Executive Officer to members of the Board of Supervisors, department directors, CEO staff, and others. Coordinate office activities, meetings, events, and schedules; develop and recommend office procedures and systems; ensure smooth office operations; ensure adherence to all deadlines. Plan, prioritize, assign, supervise, and review the work of clerical, secretarial, and administrative support staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed. Review and summarize miscellaneous reports and documents; prepare background documents as necessary. Research and analyze routine administrative projects, topics, and other related matters for the County Executive Officer and Board of Supervisors; prepare first draft reports on routine administrative matters. Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention of the County Executive Officer. Provide follow up to assignments given to management staff by the County Executive Officer; provide status reports to the County Executive Officer. Independently respond to letters, emails, and general correspondence of a routine nature. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Position may require travel to and from other locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience providing administrative and secretarial support to management personnel, preferably in the public sector. At least one year of supervisory experience is preferred. Training: Equivalent to the completion of the twelfth grade, preferably supplemented by secretarial/office management or general business college course work. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of routine analytical research. Principles and practices of providing complex professional administrative support. Principles and practices of supervision, training, and evaluating performance. Principles and practices of motivation, team building, and conflict resolution. Organization, procedures, and operating details of a county executive's office. County emergency operations and procedures. Techniques required to handle complaints and provide excellent public service. English usage, spelling, grammar, and punctuation. Modern administrative and office methods, procedures, and equipment. Computer software, including word processing, database, spreadsheet, and other related applications. County governmental structure, operations, and pertinent County functions, policies, rules, and regulations. Principles and methods of business letter and report writing. Advanced secretarial/executive assistant techniques. Ability to: On a continuous basis, sit at desk for long periods of time. Intermittently stand, walk, bend, squat, kneel, and/or twist to reach office equipment; write or use keyboard to communicate through written means; see with sufficient visual acuity to perform essential job functions; occasionally run errands; may lift light weight. Intermittently review and analyze documents related to department operations; observe, identify, and problem solve office issues and procedures; understand, interpret, and explain department and county policies and procedures; recall and utilize a variety of information; work under time pressure and complete a high volume of tasks; and focus on a single task for long periods of time. Prioritize and coordinate tasks and events in a highly sensitive environment and effectively manage time. Plan, organize, assign, supervise, and coordinate the work of clerical and technical staff. Train and evaluate assigned staff. Employ good judgement and make sound decisions in accordance with established procedures and policies. Maintain confidentiality and exercise sound judgement related to matters of a sensitive nature. Research and prepare correspondence and reports. Interpret and explain pertinent laws and rules. Understand, organize, index, and reference a wide variety of administrative information and records. Analyze situations carefully, recommend solutions, and adopt effective courses of action. Communicate clearly and concisely, both orally and in writing. Independently perform a variety of sensitive secretarial and administrative tasks. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. MISCELLANEOUS INFORMATION Length of Probation: This classification serves at the pleasure of the Appointing Authority and has no specific term and no right to continuous employment. Bargaining Unit: Confidential CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Laura Carucci, HR Analyst, at lcarucci@placer.ca.gov or (530) 889-4087. Closing Date/Time: 2/10/2023 5:00:00 PM
City of Fremont, CA
Deputy Information Technology Director
City of Fremont, CA Fremont, California, United States
Description The City of Fremont is recruiting for Deputy Information Technology Director. Please click HERE to view a copy of our recruitment brochure. The first review of applications is on December 8, 2022, at 12:00 PM (PT). Applications submitted after this date may not be considered and the recruitment may close without notice after the first review date. A resume and cover letter must be submitted with the completed City application. To apply for this outstanding opportunity, please complete an application package online by clicking "Apply" just above this box. For additional information, please contact the Human Resources Department at: 3300 Capitol Ave., Building B Fremont, CA 94538 Ph: (510) 494-4660 humanresources@fremont.gov Closing Date/Time: Continuous
Nov 10, 2022
Full Time
Description The City of Fremont is recruiting for Deputy Information Technology Director. Please click HERE to view a copy of our recruitment brochure. The first review of applications is on December 8, 2022, at 12:00 PM (PT). Applications submitted after this date may not be considered and the recruitment may close without notice after the first review date. A resume and cover letter must be submitted with the completed City application. To apply for this outstanding opportunity, please complete an application package online by clicking "Apply" just above this box. For additional information, please contact the Human Resources Department at: 3300 Capitol Ave., Building B Fremont, CA 94538 Ph: (510) 494-4660 humanresources@fremont.gov Closing Date/Time: Continuous
Strategic Government Resources
City Manager
City of Justin, Texas Justin, Texas, USA
Boasting a rich history and strong sense of community just beyond the reaches of Dallas-Fort Worth’s hustle and bustle, the City of Justin is everything a hometown should be. Friendly, quiet, safe; there are no strangers here, with a mere 5,400 residents scattered across 4.4 square miles of Denton County. While growth is on its way, Justin’s residents hope to hold tight to the amenities and sense of place that made their home what it is today. The City of Justin is seeking a bold, visionary servant leader ready to take the helm of a fast-growth town eager to retain its quality of life and sense of community. Candidates should have broad experience in city management and knowledge of municipal budget preparation and maintenance, program development and administration, applicable state and federal laws and regulations, and performance management. They should also be skilled in working with elected and appointed officials, guiding conversations, building consensus, and challenging leaders to think strategically and innovatively. The Justin community is best served by an involved and engaged City Manager, someone approachable who understands how to go the extra mile in resolving resident concerns and complaints. Candidates should have strong communication, negotiating, and interpersonal skills, experience building bridges between a City and its residents and business community, and a proactive approach to managing issues through thoughtful planning. The ideal candidate is searching for a long-term post, ready to provide stability to City staff and make their mark on the community as it grows and develops. This position requires a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a closely related field, with a master’s degree preferred. Candidates should have a minimum of five to seven years of increasingly responsible experience in local government or a related field. Experience as a city manager, assistant city manager, or high-level department head for a similarly sized or larger community would be particularly valuable. The City of Justin is offering a starting salary range of $160,000 to $190,000 for this position based on qualifications and experience. Please apply online For more information on this position, contact: Jay Singleton, Senior Vice President JaySingleton@GovernmentResource.com 817-223-2654
Jan 30, 2023
Full Time
Boasting a rich history and strong sense of community just beyond the reaches of Dallas-Fort Worth’s hustle and bustle, the City of Justin is everything a hometown should be. Friendly, quiet, safe; there are no strangers here, with a mere 5,400 residents scattered across 4.4 square miles of Denton County. While growth is on its way, Justin’s residents hope to hold tight to the amenities and sense of place that made their home what it is today. The City of Justin is seeking a bold, visionary servant leader ready to take the helm of a fast-growth town eager to retain its quality of life and sense of community. Candidates should have broad experience in city management and knowledge of municipal budget preparation and maintenance, program development and administration, applicable state and federal laws and regulations, and performance management. They should also be skilled in working with elected and appointed officials, guiding conversations, building consensus, and challenging leaders to think strategically and innovatively. The Justin community is best served by an involved and engaged City Manager, someone approachable who understands how to go the extra mile in resolving resident concerns and complaints. Candidates should have strong communication, negotiating, and interpersonal skills, experience building bridges between a City and its residents and business community, and a proactive approach to managing issues through thoughtful planning. The ideal candidate is searching for a long-term post, ready to provide stability to City staff and make their mark on the community as it grows and develops. This position requires a bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, or a closely related field, with a master’s degree preferred. Candidates should have a minimum of five to seven years of increasingly responsible experience in local government or a related field. Experience as a city manager, assistant city manager, or high-level department head for a similarly sized or larger community would be particularly valuable. The City of Justin is offering a starting salary range of $160,000 to $190,000 for this position based on qualifications and experience. Please apply online For more information on this position, contact: Jay Singleton, Senior Vice President JaySingleton@GovernmentResource.com 817-223-2654
City of Menlo Park
Housing Manager
CITY OF MENLO PARK, CA Menlo Park, CA, USA
Description Do you thrive doing thought-provoking and challenging work in affordable housing?Are you seeking a role to take on new and exciting projects that offer the opportunity to improve the community? Are you interested in working with other dedicated and talented professionals? If so, apply to join the Menlo Park team and become part of a dynamic organization! The City of Menlo Park is currently recruiting for an excellent manager to join and serve as a visionary leader for the housing team. The Housing Manager plays a significant role in Menlo Park’s housing policies and programs, is an important part of the City’s management team, and leads a division of talented analysts to provide a range of housing services. The Housing Manager is responsible for planning, organizing, managing, and directing the staff and activities; provides professional and technical guidance on housing policy and programs and oversees the City’s Below Market Rate (BMR) Housing Program; manages the effective use of division resources to improve organizational productivity and enhance customer service; performs complex work including budget administration and housing-related program evaluation and implementation. Community Development is responsible for ensuring a sustainable and vibrant community that supports a high quality of life for residents, businesses and visitors. It contains the Planning, Building and Housing Divisions. Core services performed include: long range and current planning; building permitting and inspection services; and affordable housing programs. The department is supported by a staff of approximately 35 and a total annual fiscal year 2022-2023 budget of $13.4 million. Housing is responsible for the City’s affordable housing programs, including preservation and production of below market rate rental and ownership housing. The division administers the City’s Below Market Rate (BMR) program, develops housing policy and supports the implementation of the Housing Element to provide and promote new affordable housing opportunities and programs to support a diverse, equitable and inclusive community. Staff serves as the liaison to the Housing Commission. Ideal candidate The ideal candidate will be innovative, have a strong knowledge of housing laws, policies, programs and trends, and possess strong leadership skills with a genuine desire to serve the Menlo Park community. The candidate will have excellent attention to detail and strong communication, report writing and collaboration skills. The ideal candidate is an independent thinker who thrives in a fast-paced, constantly changing environment; is successful collaborating vertically and horizontally in the organization; demonstrates a can-do attitude; can work independently and with colleagues, consultants and the public; and can foster and thrive in a team environment. The City of Menlo Park’s leadership team members must demonstrate positivity, accountability, ability to work collaboratively with stakeholders, intellectual curiosity, commitment to continuous improvement, and dedication to public service. Minimum qualifications Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, public policy, business administration, planning, community development, urban studies, land development or a closely related field Five years of increasingly responsible professional experience in community housing including two years of lead and/or supervisory experience A master's degree in a field as listed above may substitute for one year of the required experience Possession of a valid California driver's license and a satisfactory driving record Job description Housing Manager Benefits The City offers an excellent benefit package consisting of: Health Insurance: City contribution of 100% of health premium costs on behalf of employees and their eligible dependent(s) Health Reimbursement Arrangement: City contribution of $2,500 per calendar year Dental: City-paid coverage for employee and dependents Vision: City-paid coverage for employee and dependents General leave: 338 hours of general leave accrual each year (no separate accrual for sick leave); up to 120 hours may be cashed-out in accordance with the City’s leave buy-back policy; accrued general leave is fully paid out on separation from City service Administrative leave: 80 hours of administrative leave each year Holidays: 11 official holidays Retirement: CalPERS: For classic members 2.0% @ 60 formula. For all others, 2.0% @ 62 formula Deferred Compensation: Voluntary participation in City Plans; City matches employee contribution up to 4% of salary or to the IRS maximum, whichever is less, for Tier 2 ‘’classic” and all “new” members. Life Insurance: City-paid policy equal to 1.5 times regular annual wage Long Term Disability and AD&D insurance: City-paid coverage Auto Allowance: $250 per pay period (adjusted annually by CPI) Educational reimbursement: up to $3,600 per year Employees are provided with access to an on-site gym at no cost For additional benefit information, visit menlopark.gov/laboragreements and review the Management Appointees Compensation Plan. . Special instructions This recruitment will be open until 11:59 p.m. Sunday, Feb. 26, 2023. Please upload your resume and a cover letter and be sure to fill out the required City application completely, including all relevant work experience. Applications will be screened according to the qualifications outlined in this announcement. Not all applications which may meet the minimum requirements will proceed to the next phase of the recruitment process. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. Interviews are tentatively scheduled for the week of March 6, 2023. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at jobs@menlopark.gov before the closing date for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a reference check, criminal conviction history questionnaire, Occuscreen background check and DOJ fingerprinting. Applicants must be successful in all phases of the selection process to be considered for this position. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. Recruitment contact Brittany Mello Closing Date/Time: February 26, 2023, 11:59 PM
Jan 30, 2023
Full Time
Description Do you thrive doing thought-provoking and challenging work in affordable housing?Are you seeking a role to take on new and exciting projects that offer the opportunity to improve the community? Are you interested in working with other dedicated and talented professionals? If so, apply to join the Menlo Park team and become part of a dynamic organization! The City of Menlo Park is currently recruiting for an excellent manager to join and serve as a visionary leader for the housing team. The Housing Manager plays a significant role in Menlo Park’s housing policies and programs, is an important part of the City’s management team, and leads a division of talented analysts to provide a range of housing services. The Housing Manager is responsible for planning, organizing, managing, and directing the staff and activities; provides professional and technical guidance on housing policy and programs and oversees the City’s Below Market Rate (BMR) Housing Program; manages the effective use of division resources to improve organizational productivity and enhance customer service; performs complex work including budget administration and housing-related program evaluation and implementation. Community Development is responsible for ensuring a sustainable and vibrant community that supports a high quality of life for residents, businesses and visitors. It contains the Planning, Building and Housing Divisions. Core services performed include: long range and current planning; building permitting and inspection services; and affordable housing programs. The department is supported by a staff of approximately 35 and a total annual fiscal year 2022-2023 budget of $13.4 million. Housing is responsible for the City’s affordable housing programs, including preservation and production of below market rate rental and ownership housing. The division administers the City’s Below Market Rate (BMR) program, develops housing policy and supports the implementation of the Housing Element to provide and promote new affordable housing opportunities and programs to support a diverse, equitable and inclusive community. Staff serves as the liaison to the Housing Commission. Ideal candidate The ideal candidate will be innovative, have a strong knowledge of housing laws, policies, programs and trends, and possess strong leadership skills with a genuine desire to serve the Menlo Park community. The candidate will have excellent attention to detail and strong communication, report writing and collaboration skills. The ideal candidate is an independent thinker who thrives in a fast-paced, constantly changing environment; is successful collaborating vertically and horizontally in the organization; demonstrates a can-do attitude; can work independently and with colleagues, consultants and the public; and can foster and thrive in a team environment. The City of Menlo Park’s leadership team members must demonstrate positivity, accountability, ability to work collaboratively with stakeholders, intellectual curiosity, commitment to continuous improvement, and dedication to public service. Minimum qualifications Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in public administration, public policy, business administration, planning, community development, urban studies, land development or a closely related field Five years of increasingly responsible professional experience in community housing including two years of lead and/or supervisory experience A master's degree in a field as listed above may substitute for one year of the required experience Possession of a valid California driver's license and a satisfactory driving record Job description Housing Manager Benefits The City offers an excellent benefit package consisting of: Health Insurance: City contribution of 100% of health premium costs on behalf of employees and their eligible dependent(s) Health Reimbursement Arrangement: City contribution of $2,500 per calendar year Dental: City-paid coverage for employee and dependents Vision: City-paid coverage for employee and dependents General leave: 338 hours of general leave accrual each year (no separate accrual for sick leave); up to 120 hours may be cashed-out in accordance with the City’s leave buy-back policy; accrued general leave is fully paid out on separation from City service Administrative leave: 80 hours of administrative leave each year Holidays: 11 official holidays Retirement: CalPERS: For classic members 2.0% @ 60 formula. For all others, 2.0% @ 62 formula Deferred Compensation: Voluntary participation in City Plans; City matches employee contribution up to 4% of salary or to the IRS maximum, whichever is less, for Tier 2 ‘’classic” and all “new” members. Life Insurance: City-paid policy equal to 1.5 times regular annual wage Long Term Disability and AD&D insurance: City-paid coverage Auto Allowance: $250 per pay period (adjusted annually by CPI) Educational reimbursement: up to $3,600 per year Employees are provided with access to an on-site gym at no cost For additional benefit information, visit menlopark.gov/laboragreements and review the Management Appointees Compensation Plan. . Special instructions This recruitment will be open until 11:59 p.m. Sunday, Feb. 26, 2023. Please upload your resume and a cover letter and be sure to fill out the required City application completely, including all relevant work experience. Applications will be screened according to the qualifications outlined in this announcement. Not all applications which may meet the minimum requirements will proceed to the next phase of the recruitment process. All applicants will be notified by email as to whether or not they are invited to participate further in the selection process. Interviews are tentatively scheduled for the week of March 6, 2023. The City of Menlo Park is an Equal Opportunity Employer. It is the policy of the City of Menlo Park not to discriminate against all qualified applicants or employees. We will make reasonable efforts in the selection process to accommodate persons with disabilities. Please contact Human Resources at jobs@menlopark.gov before the closing date for accommodation requests. Before receiving an offer of employment, the candidate will be required to successfully complete a reference check, criminal conviction history questionnaire, Occuscreen background check and DOJ fingerprinting. Applicants must be successful in all phases of the selection process to be considered for this position. In accordance with the Immigration Reform and Control Act, all potential employees are required to provide proof of U.S. Citizenship or authorization to work in the United States. Recruitment contact Brittany Mello Closing Date/Time: February 26, 2023, 11:59 PM
City of Menlo Park
Community Development Director
CITY OF MENLO PARK, CA Menlo Park, CA, USA
The community The City of Menlo Park is a city of beautiful, tree-lined neighborhoods and active commercial districts. Located conveniently between the major metropolitan areas of San Francisco and San Jose, Menlo Park is home to approximately 35,000 residents in its 19 square miles. Menlo Park’s residents reflect a diverse range of backgrounds and interests who are actively engaged in community life. As home to numerous venture capital firms and neighbor to Stanford University, Menlo Park is well situated to benefit from and help shape new technologies and innovations originating from the Silicon Valley. The City hosts such major employers as Meta, SRI, Grail, Intersect, Pacific Bio Sciences, AH Capital, UPS, Rosewood Hotel, Exponent and Personis. Incorporated in 1927, Menlo Park is a General Law city operating under a Council-Manager form of government. The City Council is the City’s five-member governing body whose members are elected by-district to four-year overlapping terms in general municipal elections. The Mayor and Vice Mayor each serve one-year terms and are selected annually by the City Council in December. The City Council appoints the City Manager and City Attorney as well as members of the City’s numerous commissions and committees. City departments that report to the City Manager include the City Manager’s Office, Administrative Services, Community Development, Library and Community Services, Police and Public Works. Fire protection and sanitary services are provided by separate special districts. The City is supported by approximately 291 full-time equivalent employees and has a total budget of $226.7 million. As evidence of the City’s sound fiscal stewardship and solid financial standing, Menlo Park is one of the few cities in California that consistently maintains an AAA bond rating. The position Under administrative direction from the City Manager, the Community Development Director plans, organizes, manages, directs and oversees the staff, functions, and activities of Community Development, including building, land use and zoning, housing, short- and long-range planning, construction and building inspection, and may include economic development. The department includes 36 FTE and a budget over $13 million. Last fiscal year, the very engaged team of professional staff processed over 1,300 residential and 170 commercial building permits, conducted over 9,000 building inspections, released 25 below market rate rental units for occupancy, and approved three bonus level mixed-use and residential development projects resulting in the approval of over 1,000 housing units and over $23 million in community amenities. The City continues to see strong demand for development, and staff are focused on expanding access to services with innovative techniques and technology. This position also provides highly responsible and complex professional assistance to the City Manager in areas of expertise, including proposing amendments to the City’s General Plan, related ordinances, and housing and economic programs. Additional responsibilities include coordinating the activities of Community Development with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The Community Development Director is also responsible for directing special studies related to activities of Community Development and submitting recommendations on projects and programs to the City Manager; directing the development of in-service training programs to increase departmental efficiency and preparing employees for advancement; representing the City within the community, and at regional, state, and national organizations; speaking before public and professional groups; and resolving citizen complaints or problems concerning activities of the Department which cannot be handled by division heads. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council. Familiarity with the Planning and Housing Commissions and the ability to develop, oversee, and implement projects and programs in a variety of areas is essential. Examples of typical job functions include: Assuming full management responsibility for all Community Development Department programs, services and activities; functional areas include building permitting and inspection, planning, land use and zoning, and housing; may participate in economic development; Managing and participating in the development and administration of the department’s annual budget; directing the forecast of additional funds needed for staffing, equipment, materials and supplies; directing the monitoring of revenue and approving expenditures; Selecting, training and motivating department personnel; evaluating and reviewing work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; working with employees on performance issues; implementing discipline and termination procedures; responding to staff questions and concerns; Interpreting complex planning, zoning and building code enforcement rules, regulations and ordinances; providing direction to management and staff on the interpretation and application of these rules and codes within their specific areas of assignment; Overseeing the management of contract services, including reviewing Requests for Proposals, advertising and bid processes, participating in interviews of potential contractors, and obtaining City Council approval for professional service agreements and contracts; monitoring project progress, payments and budget, and evaluating the quality of contracted professional services work; Monitoring development proposals in neighboring jurisdictions; reviewing documentation for proposed projects; preparing comment letters; meeting with representatives of the neighboring jurisdictions to advocate for the City’s position and to address issues; keeping the City Manager and City Council advised of status of projects in neighboring jurisdictions which have an impact on the City; Managing and directing the work of staff in carrying out enforcement of local ordinances and codes including building codes, zoning ordinances, zoning and subdivision conditions of approval, grading policies, substandard buildings and heritage tree preservation; Working collaboratively with other City departments to provide feedback and guidance regarding complex topics of importance to the City, including advising on environmental review requirements and compliance with CEQA, alignment with City planning documents such as the General Plan, developing strategies for effective and broad community engagement, and providing input toward the development of the Capital Improvement Plan; Participating in and making presentations to the City Council, Planning Commission, and Housing Commission and a variety of other boards and commissions; attending and participating in professional group meetings, remaining abreast of new trends and innovations in the field of community development; Preparing, reviewing, and presenting staff reports and reporting on special projects as assigned by the City Manager; and Responding to difficult and sensitive public inquiries and complaints and assisting with resolutions and alternative recommendations. The ideal candidate The City of Menlo Park is seeking a Community Development Director who is a committed and strong leader that can represent the department with integrity. The selected candidate will have the opportunity to make an impact on the community’s future for quality development. The ideal candidate has knowledge and experience in principles and practices of municipal government administration, building plans review, processing, inspection, code enforcement, public agency development and contract administration. Candidates should have a demonstrated history valuing community engagement and thorough knowledge of strategies to effectively gather, compile and implement feedback, especially focused on inclusion and accessibility. Bringing creativity and vision, the Director will serve as an ambassador of the organization to the community as well as businesses, developers and other key stakeholders. The incoming Director will be looked upon to deal effectively with advisory boards and commissions as well as other elected public officials. Candidates should be able to establish and maintain cooperative working relationships with City officials, other governmental agencies and the general public. Individuals who understand the political climate and work effectively within it are desired. The City is seeking an approachable individual who possesses effective oral and written communication skills, self-confidence, and an ability to see the big picture. With responsibility for the overall management of the Community Development Department, it is expected that the selected candidate will be a subject matter expert who can communicate complex ideas to a broad audience of varying levels of understanding. Candidates are expected to have thorough knowledge of administrative principles and practices, including goal setting, program development, implementation and evaluation, public agency budget development, contract administration, Citywide administrative practices, and general principles of risk management related to the functions of the assigned area. Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban planning, engineering, public administration, business administration or a related field, and seven (7) years of management and/or administrative experience in planning or building inspection/code enforcement programs, including at least three (3) years management or supervisory experience. Compensation The Community Development Director annual salary range is $165,126 - $234,259; placement within this range is dependent upon qualifications and experience. The salary is supplemented by a competitive benefits package that includes, but is not limited to: CalPERS retirement - California Public Employees Retirement Systems classic member, 2% @ 60; new member 2% at 62. Employees pay the full employee contribution required by their benefit formula plus 50% of the annual increase in employer’s contribution. For fiscal year 2022-23, the employee’s total contribution is 13.04% for classic members and 12.79% for new members toward the employer’s required contribution. This position does not participate in Social Security. Bonus - Subject to annual budget appropriations, the City Manager may award employees a bonus of up to $20,000 each fiscal year. Deferred compensation match - Unrepresented management employees who are CalPERS classic Tier 2 or new members receive a City match of employee contribution to a 457(b) plan, 1:1 up to 4% of base salary. Full paid health and wellness benefits - The City pays the full employee and eligible dependent(s) premium cost for the following benefits: Employee’s choice of any CalPERS medical plan, a $3,000 per year per individual dental benefit, a $3,000 lifetime orthodontia benefit, and vision insurance including a vision buy-up option. Counseling and referral services provided through the Employee Assistance Program. The City also pays the costs for the employee only health and wellness benefits: Annual $2,500 City contribution to a portable health-reimbursement account with no vesting requirement for eligible health and wellness costs, long-term disability insurance, ADD insurance and a term-life insurance policy equal to 1.5 times the employee’s annual salary up to $350,000. City pays retiree medical contributions as required by the CalPERS/PEMHCA medical program. Both employer and employee pay required Medicare contributions. Paid Time Off - The City affords unrepresented management a paid time off program, in addition to 11 city holidays. General leave accrual of 13 hours per pay period provides for paid time off, in accordance with citywide leave policies, for any purpose required by the employee and takes the place of traditional vacation leave, sick leave and floating holiday leave (1,200 hours accrual cap). In addition, unrepresented management receive 80 hours per year of management leave. Education Reimbursement - In addition to City-paid education, memberships and training, the City reimburses employees for tuition expenses or existing student loan payments, subject to program guidelines. The maximum Education reimbursement per employee is $3,600, subject to annual budget appropriations and applicable taxes based on the type of reimbursement. Vehicle Allowance - $250 per pay period. To apply If you are interested in this outstanding opportunity, please apply online at bobmurrayassoc.com . Filing deadline Feb. 27, 2023 Following the filing deadline, resumes will be screened according to the qualifications outlined above. The most qualified candidates will be invited to personal interviews with Bob Murray & Associates. Candidates will be advised of the status of the recruitment following finalists’ selection. Finalist interviews will be held with the City of Menlo Park. A select group of candidates will be asked to provide references once it is anticipated that they may be recommended as finalists. References will be contacted only following candidate approval. If you have any questions, please do not hesitate to contact Valerie Phillips at 916-784-9080. Closing Date/Time: February 27, 2022, 11:59 PM
Jan 30, 2023
Full Time
The community The City of Menlo Park is a city of beautiful, tree-lined neighborhoods and active commercial districts. Located conveniently between the major metropolitan areas of San Francisco and San Jose, Menlo Park is home to approximately 35,000 residents in its 19 square miles. Menlo Park’s residents reflect a diverse range of backgrounds and interests who are actively engaged in community life. As home to numerous venture capital firms and neighbor to Stanford University, Menlo Park is well situated to benefit from and help shape new technologies and innovations originating from the Silicon Valley. The City hosts such major employers as Meta, SRI, Grail, Intersect, Pacific Bio Sciences, AH Capital, UPS, Rosewood Hotel, Exponent and Personis. Incorporated in 1927, Menlo Park is a General Law city operating under a Council-Manager form of government. The City Council is the City’s five-member governing body whose members are elected by-district to four-year overlapping terms in general municipal elections. The Mayor and Vice Mayor each serve one-year terms and are selected annually by the City Council in December. The City Council appoints the City Manager and City Attorney as well as members of the City’s numerous commissions and committees. City departments that report to the City Manager include the City Manager’s Office, Administrative Services, Community Development, Library and Community Services, Police and Public Works. Fire protection and sanitary services are provided by separate special districts. The City is supported by approximately 291 full-time equivalent employees and has a total budget of $226.7 million. As evidence of the City’s sound fiscal stewardship and solid financial standing, Menlo Park is one of the few cities in California that consistently maintains an AAA bond rating. The position Under administrative direction from the City Manager, the Community Development Director plans, organizes, manages, directs and oversees the staff, functions, and activities of Community Development, including building, land use and zoning, housing, short- and long-range planning, construction and building inspection, and may include economic development. The department includes 36 FTE and a budget over $13 million. Last fiscal year, the very engaged team of professional staff processed over 1,300 residential and 170 commercial building permits, conducted over 9,000 building inspections, released 25 below market rate rental units for occupancy, and approved three bonus level mixed-use and residential development projects resulting in the approval of over 1,000 housing units and over $23 million in community amenities. The City continues to see strong demand for development, and staff are focused on expanding access to services with innovative techniques and technology. This position also provides highly responsible and complex professional assistance to the City Manager in areas of expertise, including proposing amendments to the City’s General Plan, related ordinances, and housing and economic programs. Additional responsibilities include coordinating the activities of Community Development with those of other departments and outside agencies and managing and overseeing the complex and varied functions of the department. The Community Development Director is also responsible for directing special studies related to activities of Community Development and submitting recommendations on projects and programs to the City Manager; directing the development of in-service training programs to increase departmental efficiency and preparing employees for advancement; representing the City within the community, and at regional, state, and national organizations; speaking before public and professional groups; and resolving citizen complaints or problems concerning activities of the Department which cannot be handled by division heads. Successful performance of the work requires knowledge of public policy, municipal functions and activities, including the role of an elected City Council. Familiarity with the Planning and Housing Commissions and the ability to develop, oversee, and implement projects and programs in a variety of areas is essential. Examples of typical job functions include: Assuming full management responsibility for all Community Development Department programs, services and activities; functional areas include building permitting and inspection, planning, land use and zoning, and housing; may participate in economic development; Managing and participating in the development and administration of the department’s annual budget; directing the forecast of additional funds needed for staffing, equipment, materials and supplies; directing the monitoring of revenue and approving expenditures; Selecting, training and motivating department personnel; evaluating and reviewing work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; working with employees on performance issues; implementing discipline and termination procedures; responding to staff questions and concerns; Interpreting complex planning, zoning and building code enforcement rules, regulations and ordinances; providing direction to management and staff on the interpretation and application of these rules and codes within their specific areas of assignment; Overseeing the management of contract services, including reviewing Requests for Proposals, advertising and bid processes, participating in interviews of potential contractors, and obtaining City Council approval for professional service agreements and contracts; monitoring project progress, payments and budget, and evaluating the quality of contracted professional services work; Monitoring development proposals in neighboring jurisdictions; reviewing documentation for proposed projects; preparing comment letters; meeting with representatives of the neighboring jurisdictions to advocate for the City’s position and to address issues; keeping the City Manager and City Council advised of status of projects in neighboring jurisdictions which have an impact on the City; Managing and directing the work of staff in carrying out enforcement of local ordinances and codes including building codes, zoning ordinances, zoning and subdivision conditions of approval, grading policies, substandard buildings and heritage tree preservation; Working collaboratively with other City departments to provide feedback and guidance regarding complex topics of importance to the City, including advising on environmental review requirements and compliance with CEQA, alignment with City planning documents such as the General Plan, developing strategies for effective and broad community engagement, and providing input toward the development of the Capital Improvement Plan; Participating in and making presentations to the City Council, Planning Commission, and Housing Commission and a variety of other boards and commissions; attending and participating in professional group meetings, remaining abreast of new trends and innovations in the field of community development; Preparing, reviewing, and presenting staff reports and reporting on special projects as assigned by the City Manager; and Responding to difficult and sensitive public inquiries and complaints and assisting with resolutions and alternative recommendations. The ideal candidate The City of Menlo Park is seeking a Community Development Director who is a committed and strong leader that can represent the department with integrity. The selected candidate will have the opportunity to make an impact on the community’s future for quality development. The ideal candidate has knowledge and experience in principles and practices of municipal government administration, building plans review, processing, inspection, code enforcement, public agency development and contract administration. Candidates should have a demonstrated history valuing community engagement and thorough knowledge of strategies to effectively gather, compile and implement feedback, especially focused on inclusion and accessibility. Bringing creativity and vision, the Director will serve as an ambassador of the organization to the community as well as businesses, developers and other key stakeholders. The incoming Director will be looked upon to deal effectively with advisory boards and commissions as well as other elected public officials. Candidates should be able to establish and maintain cooperative working relationships with City officials, other governmental agencies and the general public. Individuals who understand the political climate and work effectively within it are desired. The City is seeking an approachable individual who possesses effective oral and written communication skills, self-confidence, and an ability to see the big picture. With responsibility for the overall management of the Community Development Department, it is expected that the selected candidate will be a subject matter expert who can communicate complex ideas to a broad audience of varying levels of understanding. Candidates are expected to have thorough knowledge of administrative principles and practices, including goal setting, program development, implementation and evaluation, public agency budget development, contract administration, Citywide administrative practices, and general principles of risk management related to the functions of the assigned area. Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban planning, engineering, public administration, business administration or a related field, and seven (7) years of management and/or administrative experience in planning or building inspection/code enforcement programs, including at least three (3) years management or supervisory experience. Compensation The Community Development Director annual salary range is $165,126 - $234,259; placement within this range is dependent upon qualifications and experience. The salary is supplemented by a competitive benefits package that includes, but is not limited to: CalPERS retirement - California Public Employees Retirement Systems classic member, 2% @ 60; new member 2% at 62. Employees pay the full employee contribution required by their benefit formula plus 50% of the annual increase in employer’s contribution. For fiscal year 2022-23, the employee’s total contribution is 13.04% for classic members and 12.79% for new members toward the employer’s required contribution. This position does not participate in Social Security. Bonus - Subject to annual budget appropriations, the City Manager may award employees a bonus of up to $20,000 each fiscal year. Deferred compensation match - Unrepresented management employees who are CalPERS classic Tier 2 or new members receive a City match of employee contribution to a 457(b) plan, 1:1 up to 4% of base salary. Full paid health and wellness benefits - The City pays the full employee and eligible dependent(s) premium cost for the following benefits: Employee’s choice of any CalPERS medical plan, a $3,000 per year per individual dental benefit, a $3,000 lifetime orthodontia benefit, and vision insurance including a vision buy-up option. Counseling and referral services provided through the Employee Assistance Program. The City also pays the costs for the employee only health and wellness benefits: Annual $2,500 City contribution to a portable health-reimbursement account with no vesting requirement for eligible health and wellness costs, long-term disability insurance, ADD insurance and a term-life insurance policy equal to 1.5 times the employee’s annual salary up to $350,000. City pays retiree medical contributions as required by the CalPERS/PEMHCA medical program. Both employer and employee pay required Medicare contributions. Paid Time Off - The City affords unrepresented management a paid time off program, in addition to 11 city holidays. General leave accrual of 13 hours per pay period provides for paid time off, in accordance with citywide leave policies, for any purpose required by the employee and takes the place of traditional vacation leave, sick leave and floating holiday leave (1,200 hours accrual cap). In addition, unrepresented management receive 80 hours per year of management leave. Education Reimbursement - In addition to City-paid education, memberships and training, the City reimburses employees for tuition expenses or existing student loan payments, subject to program guidelines. The maximum Education reimbursement per employee is $3,600, subject to annual budget appropriations and applicable taxes based on the type of reimbursement. Vehicle Allowance - $250 per pay period. To apply If you are interested in this outstanding opportunity, please apply online at bobmurrayassoc.com . Filing deadline Feb. 27, 2023 Following the filing deadline, resumes will be screened according to the qualifications outlined above. The most qualified candidates will be invited to personal interviews with Bob Murray & Associates. Candidates will be advised of the status of the recruitment following finalists’ selection. Finalist interviews will be held with the City of Menlo Park. A select group of candidates will be asked to provide references once it is anticipated that they may be recommended as finalists. References will be contacted only following candidate approval. If you have any questions, please do not hesitate to contact Valerie Phillips at 916-784-9080. Closing Date/Time: February 27, 2022, 11:59 PM
City of Birmingham
ADA Compliance Administrator - Birmingham
CITY OF BIRMINGHAM, AL Birmingham, Alabama, United States
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 30 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY An ADA Compliance Administrator in the Merit System manages disability affairs programs to ensure that a jurisdiction is following Title III of the Americans with Disabilities Act (ADA) regulations concerning reasonable accommodation requests and accessibility to all of a jurisdiction’s programs and facilities. ADA Compliance Administrators manage assigned staff, develop and implement policies and procedures, and resolve problems concerning ADA compliance issues. An incumbent in this job class exercises independent judgment in developing and establishing policies, procedures, and departmental objectives. The Administrator works with considerable independent judgment, discretion, and effectiveness. Their work is reviewed by a department head or deputy department head through conferences, periodic reports, and observations of results achieved. TYPICAL JOB DUTIES: Works with citizens and employees to ensure the City responds to their requests and complaints made under the ADA by receiving requests and complaints, conducting investigations, documenting actions made, contacting managers and/or department heads to discuss workplace accommodations, and locating resources and services for those with disabilities. Develops and implements an on-going self-evaluation process to assess current City policies, services and practices with regard to the Americans with Disabilities Act (ADA), and identifies disability and access related deficiencies involving public services, facilities design and alteration, transportation, and employment. Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. Designs, develops, and implements internal and external training programs and workshops by researching training content, composing presentations, outlines, and teaching tools to be used during training, and delivering training to update trainees on changes in policies, procedures to ensure ADA compliance with state, local, and federal guidelines. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Bachelor's degree in Architecture, Engineering, Building Sciences, Public Administration or a related degree. Experience complying with accessibility policies or policy changes under Title III, Americans with Disabilities Act and other federal regulations. Experience developing and implementing construction design and practices for municipal government facilities and infrastructure. Experience conducting research in order to analyze construction design documents as they apply to facility and infrastructure improvement to identify potential deficiencies and make decisions and recommendations for improvements. PREFERRED QUALIFICATIONS: None. COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Creativity & Innovation. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Teamwork & Interpersonal. Technical & Job-Specific Knowledge Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of Americans with Disabilities Act (ADA) standards. Knowledge of employment and labor laws governing the employer/employee relationship, the negotiation process, and collective bargaining. Knowledge of organizational policies, procedures, and goals. Knowledge of practices, methods, and techniques associated with contract and vendor management including contract writing, negotiation of terms and costs, and account reconciliation. Knowledge of principles and processes for providing customer and personal services (e.g., customer needs assessment, quality standards for services, and evaluation of customer satisfaction). Knowledge of principles involved in the management of staff/personnel. Knowledge of supervisory techniques in relation to a team environment (e.g., progressive discipline, team dynamics). Knowledge of the Americans with Disabilities Act (ADA) as it applies to various infrastructures. WORK ENVIRONMENT: Work is conducted mostly indoors in an office setting, with periodic field visits to external indoor locations. Work involves use of standard office equipment, such as computer, phone, copier, etc. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
Jan 30, 2023
Full Time
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 30 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY An ADA Compliance Administrator in the Merit System manages disability affairs programs to ensure that a jurisdiction is following Title III of the Americans with Disabilities Act (ADA) regulations concerning reasonable accommodation requests and accessibility to all of a jurisdiction’s programs and facilities. ADA Compliance Administrators manage assigned staff, develop and implement policies and procedures, and resolve problems concerning ADA compliance issues. An incumbent in this job class exercises independent judgment in developing and establishing policies, procedures, and departmental objectives. The Administrator works with considerable independent judgment, discretion, and effectiveness. Their work is reviewed by a department head or deputy department head through conferences, periodic reports, and observations of results achieved. TYPICAL JOB DUTIES: Works with citizens and employees to ensure the City responds to their requests and complaints made under the ADA by receiving requests and complaints, conducting investigations, documenting actions made, contacting managers and/or department heads to discuss workplace accommodations, and locating resources and services for those with disabilities. Develops and implements an on-going self-evaluation process to assess current City policies, services and practices with regard to the Americans with Disabilities Act (ADA), and identifies disability and access related deficiencies involving public services, facilities design and alteration, transportation, and employment. Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. Designs, develops, and implements internal and external training programs and workshops by researching training content, composing presentations, outlines, and teaching tools to be used during training, and delivering training to update trainees on changes in policies, procedures to ensure ADA compliance with state, local, and federal guidelines. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Bachelor's degree in Architecture, Engineering, Building Sciences, Public Administration or a related degree. Experience complying with accessibility policies or policy changes under Title III, Americans with Disabilities Act and other federal regulations. Experience developing and implementing construction design and practices for municipal government facilities and infrastructure. Experience conducting research in order to analyze construction design documents as they apply to facility and infrastructure improvement to identify potential deficiencies and make decisions and recommendations for improvements. PREFERRED QUALIFICATIONS: None. COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Creativity & Innovation. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Teamwork & Interpersonal. Technical & Job-Specific Knowledge Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of Americans with Disabilities Act (ADA) standards. Knowledge of employment and labor laws governing the employer/employee relationship, the negotiation process, and collective bargaining. Knowledge of organizational policies, procedures, and goals. Knowledge of practices, methods, and techniques associated with contract and vendor management including contract writing, negotiation of terms and costs, and account reconciliation. Knowledge of principles and processes for providing customer and personal services (e.g., customer needs assessment, quality standards for services, and evaluation of customer satisfaction). Knowledge of principles involved in the management of staff/personnel. Knowledge of supervisory techniques in relation to a team environment (e.g., progressive discipline, team dynamics). Knowledge of the Americans with Disabilities Act (ADA) as it applies to various infrastructures. WORK ENVIRONMENT: Work is conducted mostly indoors in an office setting, with periodic field visits to external indoor locations. Work involves use of standard office equipment, such as computer, phone, copier, etc. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occasional light lifting of items or objects weighing up to 25 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
City of Birmingham
Event Manager
CITY OF BIRMINGHAM, AL Birmingham, Alabama, United States
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 18 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY Event Managers in the Merit System are responsible for the booking and preparation of various events (e.g., weddings, receptions, graduations, pageants, business meetings, civic meetings) held at civic centers, auditoriums, or other facilities. Employees in this job class communicate with clients who have rented the facility to gather all the necessary information about their event, discuss their needs, answer any questions and determine the rental rate. Event Managers oversee and assist with the setup of events by scheduling event staff, drafting the room layout, scheduling and working with vendors, and creating and posting directional signage. Employees in this job class also maintain inventory levels, monitor the budget, conduct outreach activities, and ensure safety standards are met with every event. TYPICAL JOB DUTIES: Plans and schedules sporting, entertainment, or exhibition events and programs by booking rooms and/or event space, managing pre-event activities, and coordinating with the event setup crew. Coordinates services for events, such as accommodation and transportation for participants, catering, signage, displays, special needs requirements, printing, and event security. Organizes registration of event participants (e.g., vendors, clients, safety personnel) to ensure sufficient number of event and safety personnel based on number of anticipated attendees. Schedules events by updating venue event calendar using event management software or scheduling book to prevent rooms or venue from being double-booked. Manages and oversees sporting, entertainment, or exhibition events and programs events by coordinating day-of, and post-event activities. Conducts walk-through prior to event time to ensure facility compliance requirements are upheld and event specifications conform to customer requirements. Holds pre-event meeting with venue staff to review expectations of event and potential obstacles. Confers with staff at a chosen event site to coordinate details. Conducts post-event evaluations to determine how future events could be improved (e.g., correct number of event staff, correct number of safety/security personnel). Performs general administrative duties such as reviewing or producing reports, letters, or memos, attending meetings, and collecting and processing fees. Collects venue and event related fees from customers or vendors to secure event space and/or services. Creates reports detailing venue use (e.g., event type, inventory/equipment used, cost and fees collected) in order to provide city personnel (e.g., Mayor, venue Directors) information on events, costs, and revenue. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Option A: Driver's license. Experience running an event service business (e.g., catering, party rentals). Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints). Option B: Driver's license. Experience planning and organizing events (e.g., weddings, sports, entertainment). Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints). PREFERRED QUALIFICATIONS: Preferred Qualifications are examples of experience and education considered to be highly desirable by hiring agencies. Associate's or higher degree in Public Administration, Marketing, or Hospitality. Experience supervising or overseeing the work of others (e.g., reviewing, delegating tasks). COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Creativity & Innovation. Customer Service. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Physical Abilities. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Sensory Abilities. Teamwork & Interpersonal. Technical & Job-Specific Knowledge. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of the guidelines for coordinating and scheduling various events in a small to medium civic center/auditorium. Knowledge of the operational realities associated with various large-scale entertainment productions types. Knowledge of the operational realities associated with various large-scale entertainment productions types. WORK ENVIRONMENT: Work is primarily performed in an office setting or employer-owned facilities such an auditorium, event space, or athletic facility. Work involves use of standard office equipment, such as computer, phone, copier, etc. Employees may be expected to work overtime and on weekends or holidays to oversee and facilitate events. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Employees may be expected to lift objects and equipment weighing up to 75 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
Jan 30, 2023
Full Time
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 18 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY Event Managers in the Merit System are responsible for the booking and preparation of various events (e.g., weddings, receptions, graduations, pageants, business meetings, civic meetings) held at civic centers, auditoriums, or other facilities. Employees in this job class communicate with clients who have rented the facility to gather all the necessary information about their event, discuss their needs, answer any questions and determine the rental rate. Event Managers oversee and assist with the setup of events by scheduling event staff, drafting the room layout, scheduling and working with vendors, and creating and posting directional signage. Employees in this job class also maintain inventory levels, monitor the budget, conduct outreach activities, and ensure safety standards are met with every event. TYPICAL JOB DUTIES: Plans and schedules sporting, entertainment, or exhibition events and programs by booking rooms and/or event space, managing pre-event activities, and coordinating with the event setup crew. Coordinates services for events, such as accommodation and transportation for participants, catering, signage, displays, special needs requirements, printing, and event security. Organizes registration of event participants (e.g., vendors, clients, safety personnel) to ensure sufficient number of event and safety personnel based on number of anticipated attendees. Schedules events by updating venue event calendar using event management software or scheduling book to prevent rooms or venue from being double-booked. Manages and oversees sporting, entertainment, or exhibition events and programs events by coordinating day-of, and post-event activities. Conducts walk-through prior to event time to ensure facility compliance requirements are upheld and event specifications conform to customer requirements. Holds pre-event meeting with venue staff to review expectations of event and potential obstacles. Confers with staff at a chosen event site to coordinate details. Conducts post-event evaluations to determine how future events could be improved (e.g., correct number of event staff, correct number of safety/security personnel). Performs general administrative duties such as reviewing or producing reports, letters, or memos, attending meetings, and collecting and processing fees. Collects venue and event related fees from customers or vendors to secure event space and/or services. Creates reports detailing venue use (e.g., event type, inventory/equipment used, cost and fees collected) in order to provide city personnel (e.g., Mayor, venue Directors) information on events, costs, and revenue. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Option A: Driver's license. Experience running an event service business (e.g., catering, party rentals). Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints). Option B: Driver's license. Experience planning and organizing events (e.g., weddings, sports, entertainment). Experience in customer service (e.g., face-to-face interactions, sales, solving customer problems and complaints). PREFERRED QUALIFICATIONS: Preferred Qualifications are examples of experience and education considered to be highly desirable by hiring agencies. Associate's or higher degree in Public Administration, Marketing, or Hospitality. Experience supervising or overseeing the work of others (e.g., reviewing, delegating tasks). COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Creativity & Innovation. Customer Service. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Physical Abilities. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Sensory Abilities. Teamwork & Interpersonal. Technical & Job-Specific Knowledge. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of the guidelines for coordinating and scheduling various events in a small to medium civic center/auditorium. Knowledge of the operational realities associated with various large-scale entertainment productions types. Knowledge of the operational realities associated with various large-scale entertainment productions types. WORK ENVIRONMENT: Work is primarily performed in an office setting or employer-owned facilities such an auditorium, event space, or athletic facility. Work involves use of standard office equipment, such as computer, phone, copier, etc. Employees may be expected to work overtime and on weekends or holidays to oversee and facilitate events. PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. Employees may be expected to lift objects and equipment weighing up to 75 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
City of Birmingham
Horticultural Operations Manager
CITY OF BIRMINGHAM, AL Birmingham, Alabama, United States
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 25 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY Horticultural Operations Managers oversee the horticultural and maintenance activities of employees engaged the propagation, cultivation, maintenance, and appearance of extensive garden areas, parks, parkways/road sides, and other landscape areas. Employees in this job classification design and draw landscaping plans and oversee the implantation of the plans, including acquisition and maintenance of inventory and supervising staff. In addition, Horticultural Operation Managers oversee the maintenance of current landscaped areas. Work is primarily performed at outdoor worksites such as parks and sports complexes. TYPICAL JOB DUTIES: Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Provides service to internal and/or external customers. Creates and/or maintains databases to assist with data storage, organization, analysis and reporting. Plans horticulture operations by surveying the area, scheduling maintenance and designing landscapes. Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department. Plans and organizes work to ensure that activities and tasks are completed in a timely manner. Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Driver's license. Ornamental and Turf Pest Control License (OTPC) or Ornamental and Turf Pest Control Supervisor License (OTPS). Experience in horticultural practices (i.e., pruning, plant identification, insect identification, vegetation clearing, soils and fertilization). Experience supervising others by setting goals, developing actions plans and assessing employee work performance. PREFERRED QUALIFICATIONS: Degree in horticulture, landscape design, or related field. Experience with small engine repair and operation. Commercial driver's license (CDL) with tanker and/or trailer endorsement. Experience in landscape design. COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Physical Abilities. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Sensory Abilities. Small Tool & Equipment Use. Teamwork & Interpersonal. Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of landscape design principles and techniques. Knowledge of principles, practices, and methods of horticulture and landscaping. Knowledge of proper handling and use of herbicides, pesticides, fertilizers, and other plant related chemicals. Knowledge of proper planting techniques (e.g., spacing, depth). Knowledge of standard methods and practices involved in propagating, cultivating and caring for various types of plants (e.g., flowers, shrubs, turf grass, etc.). Knowledge of temperature, soil, and weather conditions of different growing seasons and growing regions. Knowledge of the principles and practices of plant care, propagation, and cultivation. Knowledge of the symptoms and treatments of common diseases and insects which attack plants and/or turf grass. Knowledge of tree and plant sanitation practices, such as removal of diseased or insect filled limbs, to prevent plant disease and lessen the chance of insect problems. Knowledge of types and use of lawn and plant care chemicals, including the correct method for mixing chemicals, chemical formulations, and when, where, and how to spray chemicals. Knowledge of various plant types and growth patterns including the appropriate methods for planting various plant types. WORK ENVIRONMENT: Work is conducted both indoors in office setting as well as regular field visits to external parks, landscapes and greenhouses. Work involves use of standard office equipment, such as computer, phone, copier, etc. Work involves use of horticultural equipment used to grow plants. PHYSICAL DEMANDS: Job involves physical exertion required for sustained periods of light physical activity such as walking or standing. May involve occasional light lifting of items or objects weighing up to 25 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
Jan 30, 2023
Full Time
ATTENTION Merit System Employees: Do not apply through this site. If you are a current Merit System employee, please click HERE to log into the internal career site. Grade 25 Click HERE for Salary Ranges CLOSE DATE 02/10/2023 SUMMARY Horticultural Operations Managers oversee the horticultural and maintenance activities of employees engaged the propagation, cultivation, maintenance, and appearance of extensive garden areas, parks, parkways/road sides, and other landscape areas. Employees in this job classification design and draw landscaping plans and oversee the implantation of the plans, including acquisition and maintenance of inventory and supervising staff. In addition, Horticultural Operation Managers oversee the maintenance of current landscaped areas. Work is primarily performed at outdoor worksites such as parks and sports complexes. TYPICAL JOB DUTIES: Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits. Provides service to internal and/or external customers. Creates and/or maintains databases to assist with data storage, organization, analysis and reporting. Plans horticulture operations by surveying the area, scheduling maintenance and designing landscapes. Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department. Plans and organizes work to ensure that activities and tasks are completed in a timely manner. Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines. Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training. MINIMUM QUALIFICATIONS: The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job. Driver's license. Ornamental and Turf Pest Control License (OTPC) or Ornamental and Turf Pest Control Supervisor License (OTPS). Experience in horticultural practices (i.e., pruning, plant identification, insect identification, vegetation clearing, soils and fertilization). Experience supervising others by setting goals, developing actions plans and assessing employee work performance. PREFERRED QUALIFICATIONS: Degree in horticulture, landscape design, or related field. Experience with small engine repair and operation. Commercial driver's license (CDL) with tanker and/or trailer endorsement. Experience in landscape design. COMPETENCIES: Adaptability & Flexibility. Computer & Technology Operations. Heavy Equipment & Vehicle Use. Leadership & Management. Mathematical & Statistical Skills. Oral Communication & Comprehension. Physical Abilities. Planning & Organizing. Problem Solving & Decision Making. Professionalism & Integrity. Researching & Referencing. Reviewing, Inspecting & Auditing. Self-Management & Initiative. Sensory Abilities. Small Tool & Equipment Use. Teamwork & Interpersonal. Technical Skills. Training & Facilitation. Written Communication & Comprehension. CRITICAL KNOWLEDGES: Knowledge of landscape design principles and techniques. Knowledge of principles, practices, and methods of horticulture and landscaping. Knowledge of proper handling and use of herbicides, pesticides, fertilizers, and other plant related chemicals. Knowledge of proper planting techniques (e.g., spacing, depth). Knowledge of standard methods and practices involved in propagating, cultivating and caring for various types of plants (e.g., flowers, shrubs, turf grass, etc.). Knowledge of temperature, soil, and weather conditions of different growing seasons and growing regions. Knowledge of the principles and practices of plant care, propagation, and cultivation. Knowledge of the symptoms and treatments of common diseases and insects which attack plants and/or turf grass. Knowledge of tree and plant sanitation practices, such as removal of diseased or insect filled limbs, to prevent plant disease and lessen the chance of insect problems. Knowledge of types and use of lawn and plant care chemicals, including the correct method for mixing chemicals, chemical formulations, and when, where, and how to spray chemicals. Knowledge of various plant types and growth patterns including the appropriate methods for planting various plant types. WORK ENVIRONMENT: Work is conducted both indoors in office setting as well as regular field visits to external parks, landscapes and greenhouses. Work involves use of standard office equipment, such as computer, phone, copier, etc. Work involves use of horticultural equipment used to grow plants. PHYSICAL DEMANDS: Job involves physical exertion required for sustained periods of light physical activity such as walking or standing. May involve occasional light lifting of items or objects weighing up to 25 lbs. DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time. SPECIAL ACCOMMODATIONS Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at ADAO@pbjcal.org, or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/ AN EQUAL OPPORTUNITY EMPLOYER The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.
Massachusetts Trial Court
Probation Case Specialist - Newton District Court
MASSACHUSETTS TRIAL COURT Newton, Massachusetts, United States
Title: Probation Case Specialist - Newton District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Probation Case Specialist - Newton District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Case Specialist - Suffolk Probate & Family Court
MASSACHUSETTS TRIAL COURT Boston, Massachusetts, United States
Title: Case Specialist (Gr 7-10) Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner. The Probate and Family Court Department has jurisdiction over family-related and probate matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. We also handle wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/probate-and-family-court Notes: Bilingual candidates are encouraged to apply. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Preferred Qualifications: Bilingual candidates are encouraged to apply. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Case Specialist (Gr 7-10) Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Probate and Family Court Department's mission is to deliver timely justice to the public by providing equal access to a fair, equitable and efficient forum to resolve family and probate legal matters and to assist and protect all individuals, families and children in an impartial and respectful manner. The Probate and Family Court Department has jurisdiction over family-related and probate matters, such as divorce, paternity, child support, custody, parenting time, adoption, termination of parental rights, and abuse prevention. We also handle wills, estates, trusts, guardianships, conservatorships, and changes of name. The Court has 14 divisions. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/probate-and-family-court Notes: Bilingual candidates are encouraged to apply. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Preferred Qualifications: Bilingual candidates are encouraged to apply. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Manager of Leave Administration/ADA Compliance
MASSACHUSETTS TRIAL COURT Boston, Massachusetts, United States
Title: Manager of Leave Administration/ADA Compliance Pay Grade: Management Starting Pay:$88,695.37 - $130,866.23 Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial Institute), by fostering positive management-employee relations, by promptly addressing workplace issues, and by developing performance based measures to ensure the continued excellence of the workforce. The HR Department will use best practices to ensure that this collaborative effort advances the mission of the Trial Court. The HR Department also provides information and assistance to all Trial Court employees on a variety of workplace issues. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-human-resources-department Notes:This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual This position will remain open until filled. Preference will be given to candidates that apply within the first 14 days. Salary will be commensurate with experience This position is currently a hybrid position (subject to change). Position Summary: Working within the Human Resources Department of the Office of Court Management, the Manager of Leave Administration/ADA Compliance supervises the administration and guidance of Family Medical Leave Act (FMLA) requests, Paid Family Medical Leave Act (PFML) requests, ADA (Americans with Disabilities Act) accommodations, medical, parental, military, Workers’ Compensation (WC) claims and leaves, and all other related employee requests. This position is primarily responsible for engaging in discussions with employees, managers, and the Labor Relations Team in identifying reasonable accommodations in compliance with state and federal law, including oversight of a tracking system for all the accommodations provided. The Manager of Leave Administration/ADA Compliance assists the ACHRO for Benefits & On-Boarding with the ongoing development and communication of policy and compliance, ensuring best practices are applied as outlined in Human Resources policies and procedures, and collective bargaining agreements. The Manager of Leave Administration/ADA Compliance requires developed understanding, knowledge, and experience applying state and federal disability law, and the ability to exercise independent judgment. Supervision Received: Reports to the ACHRO for Benefits & Onboarding, receiving work assignments and supervision within established guidelines. Duties: Manages all matters regarding FMLA, PFML, medical, parental, military, Workers’ Compensation (WC) claims and leaves, ADA and other accommodation requests, and all other Trial Court employee leaves, reviewing eligibility factors, and receiving and issuing written communications on employee requests; Serves as subject matter expert for all Trial Court leave issues for employees and supervisors; Manages the processing of workers compensation “Notice of Injury” forms; Supervises the work of Leave & Benefit Administrator; Confers with Trial Court department Heads on Leave issues, accommodation issues and absenteeism disciplinary actions as needed; Reviews and evaluates employee accommodation requests, engaging employees and managers in an interactive dialogue to discuss and evaluate requests and identifying reasonable accommodations in compliance with state and federal law; Administers a system for tracking the various employee accommodations; Notifies and collaborates with the Trial Court Labor Relations team, providing updates throughout the leave and accommodation process; Serves as resource to ADA coordinators throughout the Trial Court to provide guidance on requests for accommodations at court locations; Collaborates in the development of curriculum for the ADA trainings for coordinators and may serve as faculty for statewide training; Issues required notices, physician certifications and fitness for duty forms; Schedules fitness for duty examinations to determine prognosis for employee’s return to work; Reviews fitness for duty to determine whether accommodations are necessary and feasible; Provides interpretation of personnel policies and procedures to managers and employees with regard to leaves and Trial Court benefits; Administers the Trial Court and Statutory Paid Leave Banks, managing issues related to these benefit programs for all participating employees; Ensures that employees comply with conditions set forth for approved leaves such as periodic medical documentation and fitness for duty prior to returning to work; Assists the ACHRO for Benefits and Onboarding in the Trial Court's ongoing efforts to expand and administer a comprehensive Wellness Initiative, including employer support and marketing for the confidential employee assistance program; Works with the workers' compensation unit of the Commonwealth's Human Resources Department to manage workers compensation claims to provide better outcomes for our injured employees and effectively manage costs; Serves as Trial Court liaison with the MA State Ethics Commission for the filing of the Commonwealth of MA Statement of Financial Interest (SFI) for Trial Court employees; Engages is ongoing communication regarding claims with adjusters at the Workers' Compensation Division for the Commonwealth of MA (HRD), including managing the dates regarding eligibility and termination of benefits in collaboration with HRD. Completes annual OSHA surveys of Occupational Injuries and Illnesses for the Bureau of Labor Statistics; Maintains yearly Statement of Financial Interest for OCM/Executive Office employees; Demonstrated ability to perform human resources related activities of the most complex and non-routine nature, including researching issues and recommending feasible solutions; and Performs other related duties as required. Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court. Mission: Understands, upholds, and communicates the Trial Court and Human Resources Department missions. Applied Knowledge: Demonstrates past experience and ability understanding and properly administering leave and accommodation requests, preferably in a unionized environment. Problem Solving: Accurately assesses workplace problems in the Trial Court and recommends and facilitates appropriate solutions with tact. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, helping to develop a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Manager of Leave Administration: A Bachelor’s Degree from an accredited college or university and (5) years of professional work experience in one or more of the following areas of human resources: leave and accommodation requests, workers’ compensation, EAP, and Wellness programs; or an equivalent combination of education and experience; Demonstrated knowledge of state and federal leave and disability law and the accommodation process; Demonstrated experience using business software such as MS Office, particularly MS Excel is required. Experience with Commonwealth of Massachusetts benefits and leave policy is a plus. Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to understand and administer policies and procedures of the Human Resources Department and the Massachusetts Trial Court; Well-developed writing skills to regularly draft business correspondence and to present project information clearly and concisely; An ability and commitment to observing the strict confidentiality of sensitive information maintained by the Human Resources Department; Ability to multi-task and manage a variety of assignments at once; Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution; Ability to maintain accurate records; Ability to communicate clearly and effectively in oral and written form; Ability to generate and analyze data reports and maintain tracking systems and activity logs; Ability to work independently and with an attention to detail; Ability to travel within the Commonwealth as necessary. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Manager of Leave Administration/ADA Compliance Pay Grade: Management Starting Pay:$88,695.37 - $130,866.23 Departmental Mission Statement: The Human Resources (HR) Department partners with Trial Court management to create and maintain a talented, qualified workforce by recruiting a diverse applicant pool, by facilitating the fair merit-based selection for appointment of the most qualified candidates, by developing appropriate workforce training (in consultation with the Trial Court's Judicial Institute), by fostering positive management-employee relations, by promptly addressing workplace issues, and by developing performance based measures to ensure the continued excellence of the workforce. The HR Department will use best practices to ensure that this collaborative effort advances the mission of the Trial Court. The HR Department also provides information and assistance to all Trial Court employees on a variety of workplace issues. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/trial-court-human-resources-department Notes:This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual This position will remain open until filled. Preference will be given to candidates that apply within the first 14 days. Salary will be commensurate with experience This position is currently a hybrid position (subject to change). Position Summary: Working within the Human Resources Department of the Office of Court Management, the Manager of Leave Administration/ADA Compliance supervises the administration and guidance of Family Medical Leave Act (FMLA) requests, Paid Family Medical Leave Act (PFML) requests, ADA (Americans with Disabilities Act) accommodations, medical, parental, military, Workers’ Compensation (WC) claims and leaves, and all other related employee requests. This position is primarily responsible for engaging in discussions with employees, managers, and the Labor Relations Team in identifying reasonable accommodations in compliance with state and federal law, including oversight of a tracking system for all the accommodations provided. The Manager of Leave Administration/ADA Compliance assists the ACHRO for Benefits & On-Boarding with the ongoing development and communication of policy and compliance, ensuring best practices are applied as outlined in Human Resources policies and procedures, and collective bargaining agreements. The Manager of Leave Administration/ADA Compliance requires developed understanding, knowledge, and experience applying state and federal disability law, and the ability to exercise independent judgment. Supervision Received: Reports to the ACHRO for Benefits & Onboarding, receiving work assignments and supervision within established guidelines. Duties: Manages all matters regarding FMLA, PFML, medical, parental, military, Workers’ Compensation (WC) claims and leaves, ADA and other accommodation requests, and all other Trial Court employee leaves, reviewing eligibility factors, and receiving and issuing written communications on employee requests; Serves as subject matter expert for all Trial Court leave issues for employees and supervisors; Manages the processing of workers compensation “Notice of Injury” forms; Supervises the work of Leave & Benefit Administrator; Confers with Trial Court department Heads on Leave issues, accommodation issues and absenteeism disciplinary actions as needed; Reviews and evaluates employee accommodation requests, engaging employees and managers in an interactive dialogue to discuss and evaluate requests and identifying reasonable accommodations in compliance with state and federal law; Administers a system for tracking the various employee accommodations; Notifies and collaborates with the Trial Court Labor Relations team, providing updates throughout the leave and accommodation process; Serves as resource to ADA coordinators throughout the Trial Court to provide guidance on requests for accommodations at court locations; Collaborates in the development of curriculum for the ADA trainings for coordinators and may serve as faculty for statewide training; Issues required notices, physician certifications and fitness for duty forms; Schedules fitness for duty examinations to determine prognosis for employee’s return to work; Reviews fitness for duty to determine whether accommodations are necessary and feasible; Provides interpretation of personnel policies and procedures to managers and employees with regard to leaves and Trial Court benefits; Administers the Trial Court and Statutory Paid Leave Banks, managing issues related to these benefit programs for all participating employees; Ensures that employees comply with conditions set forth for approved leaves such as periodic medical documentation and fitness for duty prior to returning to work; Assists the ACHRO for Benefits and Onboarding in the Trial Court's ongoing efforts to expand and administer a comprehensive Wellness Initiative, including employer support and marketing for the confidential employee assistance program; Works with the workers' compensation unit of the Commonwealth's Human Resources Department to manage workers compensation claims to provide better outcomes for our injured employees and effectively manage costs; Serves as Trial Court liaison with the MA State Ethics Commission for the filing of the Commonwealth of MA Statement of Financial Interest (SFI) for Trial Court employees; Engages is ongoing communication regarding claims with adjusters at the Workers' Compensation Division for the Commonwealth of MA (HRD), including managing the dates regarding eligibility and termination of benefits in collaboration with HRD. Completes annual OSHA surveys of Occupational Injuries and Illnesses for the Bureau of Labor Statistics; Maintains yearly Statement of Financial Interest for OCM/Executive Office employees; Demonstrated ability to perform human resources related activities of the most complex and non-routine nature, including researching issues and recommending feasible solutions; and Performs other related duties as required. Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Human Resources Department and the Trial Court. Mission: Understands, upholds, and communicates the Trial Court and Human Resources Department missions. Applied Knowledge: Demonstrates past experience and ability understanding and properly administering leave and accommodation requests, preferably in a unionized environment. Problem Solving: Accurately assesses workplace problems in the Trial Court and recommends and facilitates appropriate solutions with tact. Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, helping to develop a work environment that focuses on shared departmental goals. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Manager of Leave Administration: A Bachelor’s Degree from an accredited college or university and (5) years of professional work experience in one or more of the following areas of human resources: leave and accommodation requests, workers’ compensation, EAP, and Wellness programs; or an equivalent combination of education and experience; Demonstrated knowledge of state and federal leave and disability law and the accommodation process; Demonstrated experience using business software such as MS Office, particularly MS Excel is required. Experience with Commonwealth of Massachusetts benefits and leave policy is a plus. Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships; Ability to understand and administer policies and procedures of the Human Resources Department and the Massachusetts Trial Court; Well-developed writing skills to regularly draft business correspondence and to present project information clearly and concisely; An ability and commitment to observing the strict confidentiality of sensitive information maintained by the Human Resources Department; Ability to multi-task and manage a variety of assignments at once; Ability to adapt quickly to changing circumstances and develop workarounds for issues that require timely resolution; Ability to maintain accurate records; Ability to communicate clearly and effectively in oral and written form; Ability to generate and analyze data reports and maintain tracking systems and activity logs; Ability to work independently and with an attention to detail; Ability to travel within the Commonwealth as necessary. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Appeals Court Appellate Assignments Administrator
MASSACHUSETTS TRIAL COURT Boston, Massachusetts, United States
Title: Appeals Court Appellate Assignments Administrator Pay Grade: Grade 17 Starting Pay: $73,753.42 Departmental Mission Statement: APPEALS COURT MISSION STATEMENT The Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially. ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/court-info/appealscourt/about-the-appeals-court/ Note: This position will remain open until filled. First consideration will be given to applicants who applied within the first 14 days of opening. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6 Position Grade 17: $73,753.42 (Step 1) - $97,220.50 (Step 8), Court employees are not permitted to engage in the practice of law. Employees of the Massachusetts courts are required to be Massachusetts residents. This is a full-time position and is eligible to participate in the Court’s remote work policy. POSITION SUMMARY This is the senior-level position within the Appeals Administrator series. The Appellate Assignments Administrator administers the Appeals Court's inventory of appeals and ensures the timely processing of appeals to the Justices. The Appellate Assignments Administrator primarily schedules, communicates, and initiates the Appeals Court's monthly panel sessions, which can include oral argument or assignment without oral argument, of appeals to the Justices, parties, and attorneys, as well as some hearings of the single justice session. The Appellate Assignments Administrator maintains the Court’s online presence related to hearings, and regularly assists the Justices and Clerk on various matters to ensure the timely and efficient movement of appeals through the Court. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Performs all of the duties of the lower level in this series. • Develops and maintains the monthly and annual hearing and assignments calendars for the justices. • Uses the court’s electronic appeals management system to create the monthly calendars of justices and assignments of individual appeals to panels of justices. Updates the schedule to reflect any changes. • Assigns appeals to panels of justices based on parameters provided by the Chief Justice and Clerk. May assist in the scheduling or conduct of single justice hearings. • Coordinates assignments of the court personnel administering the workflow of scheduling appeals for hearing, including personnel coverage at hearings. • Communicates final scheduling assignments to judges and court staff. • Facilitates the justices’ review and resolution of motions concerning hearings and materials needed for hearings. • Serves as the lead administrator of the court’s audio, videoconference, and livestream systems for court hearings. • Participates in the development and implementation of training programs. Position Title Appellate Assignments Administrator Court Webpage https://www.mass.gov/orgs/appeals-court 2 • Trains law clerks, staff, justices, attorneys, and self-represented litigants to use the court’s audio, videoconference, and livestream platforms. • Attends court hearings to provide procedural and technical assistance as needed. • May host, record, and/or livestream oral argument hearings. • Administers the scheduling of complicated sessions involving multiple participants, locations, and platforms (i.e., in-person, remote, or hybrid hearings) or unusual circumstances. • Receive notices of remand from the Supreme Judicial Court and routes the notices to proper judges for resolution. • Compiles and maintains the court’s caseload, filings, and hearings statistics to ensure accurate and relevant court performance assessments. • Prepares reports to court administrators and court committees. • Maintains internal records of hearings and assignments. • Administers the court's online resources related to hearings. • Serves as a resource to other employees in the office, including answering questions. • Assists the Clerk and Business Processes Manager in the development and implementation of new business processes related to inventory, scheduling, and assignment of appeals. • Leads special projects as assigned. • Performs other duties as required. SUPERVISION RECEIVED Works under the direction of the Clerk or their designee. SUPERVISORY RESPONSIBILITIES This position serves as a lead worker, leading and training Appeals Administrators and Lead Appeals Administrators as it relates to the administration of the Appeals Court’s inventory and timely processing of appeals, as described above. WORKING CONDITIONS Work is performed in an office or similar indoor environment. The Appeals Court’s physical offices and courtrooms are in Boston at the John Adams Courthouse. The court regularly conducts hearings in diverse locations across the Commonwealth. Personnel may be required to attend off-site hearings. The Appeals Court has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. JOB COMPETENCIES Ethics and Values: Communicates and demonstrates the ethics and values of the Appeals Court. Mission Driven: Employees are fully committed to fulfilling the Appeals Court’s mission. Professional Development: Employees are committed to participating in ongoing Appeals Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits. Communications: Excellent oral and written communication skills, including the ability to establish and maintain effective working relationships with court personnel, attorneys, and self-represented litigants. Customer Service: Conducts oneself in a courteous and professional manner towards both court employees and the public. Applied Knowledge: Demonstrates knowledge of the court procedures, manual and automated, related to the processing of all types of appeals and the ability to process those appeals from beginning to end. Performance Measurement: Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Collaboration: Effectively works toward common goals of the organization by supporting, encouraging and sharing information with colleagues. Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. MINIMUM QUALIFICATIONS Education and Experience • Associates Degree and 8 years of work experience; or an equivalent combination of a High School diploma or G.E.D. and work experience; Bachelor's degree preferred KNOWLEDGE AND SKILLS AND ABILITIES Knowledge of: • Modern office equipment and technology, including computers and applicable software, videoconference and livestream platforms • Court policies, rules, and procedures • Procedures and policies governing court oral arguments and hearings • Procedures and automation related to the processing of cases • Case-management principles • Electronic appeals or case management, filing, document, livestream, and audio recording systems Skill in: • Organization and time management • Leadership • Customer service • Troubleshooting Ability to: • Establish effective working relationships with others • Prepare clear and accurate reports • Maintain appropriate records • Maintain confidentiality of information • Communicate effectively, both orally and in writing • Work independently and follow oral and written instructions • Monitor appeals-processing activities in order to maintain quality control standards • Identify problems with court processes and recommend improvements • Make decisions in accordance with the law, court rules and policies SALARY RANGE • Position Grade 17: $73,753.42 (Step 1) - $97,220.50 (Step 8), O.P.E.I.U., Local 6 Salary Schedule (effective July 2022) SPECIAL NOTES • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position and is eligible to participate in the Court’s remote work policy. • This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Massachusetts Appeals Court is an Equal Opportunity Employer. The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Appeals Court Appellate Assignments Administrator Pay Grade: Grade 17 Starting Pay: $73,753.42 Departmental Mission Statement: APPEALS COURT MISSION STATEMENT The Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially. ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/court-info/appealscourt/about-the-appeals-court/ Note: This position will remain open until filled. First consideration will be given to applicants who applied within the first 14 days of opening. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6 Position Grade 17: $73,753.42 (Step 1) - $97,220.50 (Step 8), Court employees are not permitted to engage in the practice of law. Employees of the Massachusetts courts are required to be Massachusetts residents. This is a full-time position and is eligible to participate in the Court’s remote work policy. POSITION SUMMARY This is the senior-level position within the Appeals Administrator series. The Appellate Assignments Administrator administers the Appeals Court's inventory of appeals and ensures the timely processing of appeals to the Justices. The Appellate Assignments Administrator primarily schedules, communicates, and initiates the Appeals Court's monthly panel sessions, which can include oral argument or assignment without oral argument, of appeals to the Justices, parties, and attorneys, as well as some hearings of the single justice session. The Appellate Assignments Administrator maintains the Court’s online presence related to hearings, and regularly assists the Justices and Clerk on various matters to ensure the timely and efficient movement of appeals through the Court. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Performs all of the duties of the lower level in this series. • Develops and maintains the monthly and annual hearing and assignments calendars for the justices. • Uses the court’s electronic appeals management system to create the monthly calendars of justices and assignments of individual appeals to panels of justices. Updates the schedule to reflect any changes. • Assigns appeals to panels of justices based on parameters provided by the Chief Justice and Clerk. May assist in the scheduling or conduct of single justice hearings. • Coordinates assignments of the court personnel administering the workflow of scheduling appeals for hearing, including personnel coverage at hearings. • Communicates final scheduling assignments to judges and court staff. • Facilitates the justices’ review and resolution of motions concerning hearings and materials needed for hearings. • Serves as the lead administrator of the court’s audio, videoconference, and livestream systems for court hearings. • Participates in the development and implementation of training programs. Position Title Appellate Assignments Administrator Court Webpage https://www.mass.gov/orgs/appeals-court 2 • Trains law clerks, staff, justices, attorneys, and self-represented litigants to use the court’s audio, videoconference, and livestream platforms. • Attends court hearings to provide procedural and technical assistance as needed. • May host, record, and/or livestream oral argument hearings. • Administers the scheduling of complicated sessions involving multiple participants, locations, and platforms (i.e., in-person, remote, or hybrid hearings) or unusual circumstances. • Receive notices of remand from the Supreme Judicial Court and routes the notices to proper judges for resolution. • Compiles and maintains the court’s caseload, filings, and hearings statistics to ensure accurate and relevant court performance assessments. • Prepares reports to court administrators and court committees. • Maintains internal records of hearings and assignments. • Administers the court's online resources related to hearings. • Serves as a resource to other employees in the office, including answering questions. • Assists the Clerk and Business Processes Manager in the development and implementation of new business processes related to inventory, scheduling, and assignment of appeals. • Leads special projects as assigned. • Performs other duties as required. SUPERVISION RECEIVED Works under the direction of the Clerk or their designee. SUPERVISORY RESPONSIBILITIES This position serves as a lead worker, leading and training Appeals Administrators and Lead Appeals Administrators as it relates to the administration of the Appeals Court’s inventory and timely processing of appeals, as described above. WORKING CONDITIONS Work is performed in an office or similar indoor environment. The Appeals Court’s physical offices and courtrooms are in Boston at the John Adams Courthouse. The court regularly conducts hearings in diverse locations across the Commonwealth. Personnel may be required to attend off-site hearings. The Appeals Court has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. JOB COMPETENCIES Ethics and Values: Communicates and demonstrates the ethics and values of the Appeals Court. Mission Driven: Employees are fully committed to fulfilling the Appeals Court’s mission. Professional Development: Employees are committed to participating in ongoing Appeals Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits. Communications: Excellent oral and written communication skills, including the ability to establish and maintain effective working relationships with court personnel, attorneys, and self-represented litigants. Customer Service: Conducts oneself in a courteous and professional manner towards both court employees and the public. Applied Knowledge: Demonstrates knowledge of the court procedures, manual and automated, related to the processing of all types of appeals and the ability to process those appeals from beginning to end. Performance Measurement: Understands the value and importance of performance measures as a basis for both individual and departmental assessments. Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Collaboration: Effectively works toward common goals of the organization by supporting, encouraging and sharing information with colleagues. Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. MINIMUM QUALIFICATIONS Education and Experience • Associates Degree and 8 years of work experience; or an equivalent combination of a High School diploma or G.E.D. and work experience; Bachelor's degree preferred KNOWLEDGE AND SKILLS AND ABILITIES Knowledge of: • Modern office equipment and technology, including computers and applicable software, videoconference and livestream platforms • Court policies, rules, and procedures • Procedures and policies governing court oral arguments and hearings • Procedures and automation related to the processing of cases • Case-management principles • Electronic appeals or case management, filing, document, livestream, and audio recording systems Skill in: • Organization and time management • Leadership • Customer service • Troubleshooting Ability to: • Establish effective working relationships with others • Prepare clear and accurate reports • Maintain appropriate records • Maintain confidentiality of information • Communicate effectively, both orally and in writing • Work independently and follow oral and written instructions • Monitor appeals-processing activities in order to maintain quality control standards • Identify problems with court processes and recommend improvements • Make decisions in accordance with the law, court rules and policies SALARY RANGE • Position Grade 17: $73,753.42 (Step 1) - $97,220.50 (Step 8), O.P.E.I.U., Local 6 Salary Schedule (effective July 2022) SPECIAL NOTES • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position and is eligible to participate in the Court’s remote work policy. • This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Massachusetts Appeals Court is an Equal Opportunity Employer. The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Appeals Court Appeals Administrator I
MASSACHUSETTS TRIAL COURT Boston, Massachusetts, United States
Title: Appeals Court Administrator I Pay Grade: Grade 13 Starting Pay: $54,593.24 APPEALS COURT MISSION STATEMENT The Massachusetts Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially. ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/court-info/appealscourt/about-the-appeals-court/ Note: This position will remain open until filled. First consideration will be given to applicants who applied within the first 14 days of opening. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6 Position Grade 13: $54,593.24 (Step 1) - $71,963.58 (Step 8) Employees of the Massachusetts courts are required to be Massachusetts residents. This is a full-time position and is eligible to participate in the Appeals Court’s remote work policy. POSITION SUMMARY This is the entry-level position of the Appeals Administrator series. An Appeals Administrator I performs a variety of functions related to the docketing of new appeals and the support of existing appeals in the Appeals Court’s single justice and panel sessions. Duties may include docketing new appeals in the appellate case management system; reviewing paper and electronic submissions of various document types to determine their conformity with court rules for timeliness, accuracy, and completeness; scanning, naming, and storing records in the document management system; and docketing all filings, orders, and decisions from the inception of an appeal until it has concluded. Specialized duties or activities include the identification of the appropriate next steps for each filing or order; appropriate coding and setting of any confidentiality designation; taking any necessary action to ensure that appeals proceed efficiently; and providing customer service to the public, litigants, attorneys, and court personnel in person, electronically, or by phone. Appeals administration is performed using the courts’ electronic filing, case, and document management systems. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Initiates appeals in the court’s single justice and panel sessions, including receiving records of the originating trial court or agency, related filings, court fees or waiver requests, determining appropriate appeals type and nature, making docket entries, and sending notices. • Processes court filings and documents, including orders and decisions, and ensures accurate entries and coding in the electronic appellate case management, filing, and document management systems. • Maintains appellate dockets and records pertaining to single justice and panel appeals and matters. • Provides customer service by assisting the public, litigants, attorneys, and court personnel in person, electronically, and by phone, consistent with court confidentiality policies. • Provides information to court users about court business and procedures in response to inquiries. Routes complex inquiries to appropriate personnel. Position Title Appeals Administrator I Court Webpage https://www.mass.gov/orgs/appeals-court 2 • Monitors, selects for processing, and updates electronic queues for new filings, orders, and directions. • Reviews paper and electronic filings to determine accuracy, completeness, and conformity with appropriate rules, practices, and/or court requirements, and issues related notices. • Inputs and updates information pertaining to appearances and contact information of parties, attorneys, and lower courts. • Verifies accuracy of electronic mail addresses stored in the appellate case management system. • Coordinates with the lower courts for transmission of case records. • Purges and recycles closed appellate files. • Identifies and monitors the designated impoundment status of an appeal or document and collaborates as needed with senior personnel to confirm the level of public access or impoundment required. • Reviews and determines, with appropriate supervision, the need for additional follow-up in accordance with established procedures. Resolves appeal-specific issues while maintaining internal and external customer satisfaction. • Performs various administrative tasks, including maintaining appellate files, assisting with processing of motions, coordinating with court personnel on pending motions or matters, and organizing and disseminating information. • Files, retrieves, scans, and duplicates appellate records for court personnel, attorneys, and others according to established procedures. Reviews scanned and electronically filed documents for accuracy and legibility. • Performs routine inspection of electronic appeals dockets and records to ensure the completeness, accuracy, and multilevel uniformity of court records. • Prioritizes the docketing and processing of emergency matters. • Maintains due dates and statistical data concerning appeals-processing activities. • Assists with preparation of appellate workflow management reports. • Receives, date stamps, sorts, scans, and dockets incoming mail. Processes outgoing mail including operating a postage machine. • Performs limited cashiering duties, including receiving payment of court fees and related processing according to established protocols. • Assists the Clerk and Business Processes Manager in the development and implementation of new business processes related to the Appeals and Lead Appeals Administrators’ duties as requested. • May serve as the temporary backup to a higher-level position. • Performs other related tasks in support of the office or the court as required and as directed by supervisors. SUPERVISION RECEIVED Works under the direction of the Clerk or their designee. WORKING CONDITIONS Work is performed in an office or similar indoor environment. The Appeals Court’s physical offices are in Boston at the John Adams Courthouse. The Appeals Court has a hybrid remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. JOB COMPETENCIES Ethics and Values: Communicates and demonstrates the ethics and values of the Appeals Court. Mission Driven: Employees are fully committed to fulfilling the Appeals Court’s mission. Professional Development: Employees are committed to participating in ongoing Appeals Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits. Customer Service: Conducts oneself in a courteous and professional manner towards both court employees and the public. Applied Knowledge: Demonstrates ability with MS Office and other business technologies and can properly support the administration of court policies, procedures, and initiatives in a unionized employee environment. Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Collaboration: Effectively works toward common goals of the organization by supporting, encouraging and sharing information with colleagues. Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. MINIMUM QUALIFICATIONS Education and Experience • Associates Degree and 2 years of work experience; or an equivalent combination of a High School diploma or G.E.D. and work experience; Bachelor's degree preferred KNOWLEDGE AND SKILLS AND ABILITIES Knowledge of: • Modern office equipment and technology, including computers and applicable software • Court policies and procedures • Case management principles • Basic cashiering methods Skill in • Communication, including the ability to interact effectively with judges, attorneys, litigants, and court personnel • Organization and time management, including the ability to prioritize and handle multiple tasks within time periods prescribed by court rules and office policy • Attention to detail and proofreading • Customer service • Data entry Ability to: Analyze and docket a high volume of data accurately while adhering to rigorous deadlines. • Establish effective working relationships with others • Prepare clear and accurate reports • Maintain appropriate records • Maintain confidentiality of information • Communicate effectively, both orally and in writing • Work independently and follow oral and written instructions • Learn the court’s procedures and functions, manual and electronic SALARY RANGE • Position Grade 13: $54,593.24 (Step 1) - $71,963.58 (Step 8), O.P.E.I.U., Local 6 Salary Schedule (effective July 2022) SPECIAL NOTES • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position and is eligible to participate in the Appeals Court’s remote work policy. • This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Massachusetts Appeals Court is an Equal Opportunity Employer. The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Appeals Court Administrator I Pay Grade: Grade 13 Starting Pay: $54,593.24 APPEALS COURT MISSION STATEMENT The Massachusetts Appeals Court is committed to doing justice under the law by rendering thoughtful, well-reasoned appellate decisions in a timely and efficient manner, treating all those who come before the court fairly and impartially. ORGANIZATIONAL PROFILE: http://www.mass.gov/courts/court-info/appealscourt/about-the-appeals-court/ Note: This position will remain open until filled. First consideration will be given to applicants who applied within the first 14 days of opening. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6 Position Grade 13: $54,593.24 (Step 1) - $71,963.58 (Step 8) Employees of the Massachusetts courts are required to be Massachusetts residents. This is a full-time position and is eligible to participate in the Appeals Court’s remote work policy. POSITION SUMMARY This is the entry-level position of the Appeals Administrator series. An Appeals Administrator I performs a variety of functions related to the docketing of new appeals and the support of existing appeals in the Appeals Court’s single justice and panel sessions. Duties may include docketing new appeals in the appellate case management system; reviewing paper and electronic submissions of various document types to determine their conformity with court rules for timeliness, accuracy, and completeness; scanning, naming, and storing records in the document management system; and docketing all filings, orders, and decisions from the inception of an appeal until it has concluded. Specialized duties or activities include the identification of the appropriate next steps for each filing or order; appropriate coding and setting of any confidentiality designation; taking any necessary action to ensure that appeals proceed efficiently; and providing customer service to the public, litigants, attorneys, and court personnel in person, electronically, or by phone. Appeals administration is performed using the courts’ electronic filing, case, and document management systems. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES • Initiates appeals in the court’s single justice and panel sessions, including receiving records of the originating trial court or agency, related filings, court fees or waiver requests, determining appropriate appeals type and nature, making docket entries, and sending notices. • Processes court filings and documents, including orders and decisions, and ensures accurate entries and coding in the electronic appellate case management, filing, and document management systems. • Maintains appellate dockets and records pertaining to single justice and panel appeals and matters. • Provides customer service by assisting the public, litigants, attorneys, and court personnel in person, electronically, and by phone, consistent with court confidentiality policies. • Provides information to court users about court business and procedures in response to inquiries. Routes complex inquiries to appropriate personnel. Position Title Appeals Administrator I Court Webpage https://www.mass.gov/orgs/appeals-court 2 • Monitors, selects for processing, and updates electronic queues for new filings, orders, and directions. • Reviews paper and electronic filings to determine accuracy, completeness, and conformity with appropriate rules, practices, and/or court requirements, and issues related notices. • Inputs and updates information pertaining to appearances and contact information of parties, attorneys, and lower courts. • Verifies accuracy of electronic mail addresses stored in the appellate case management system. • Coordinates with the lower courts for transmission of case records. • Purges and recycles closed appellate files. • Identifies and monitors the designated impoundment status of an appeal or document and collaborates as needed with senior personnel to confirm the level of public access or impoundment required. • Reviews and determines, with appropriate supervision, the need for additional follow-up in accordance with established procedures. Resolves appeal-specific issues while maintaining internal and external customer satisfaction. • Performs various administrative tasks, including maintaining appellate files, assisting with processing of motions, coordinating with court personnel on pending motions or matters, and organizing and disseminating information. • Files, retrieves, scans, and duplicates appellate records for court personnel, attorneys, and others according to established procedures. Reviews scanned and electronically filed documents for accuracy and legibility. • Performs routine inspection of electronic appeals dockets and records to ensure the completeness, accuracy, and multilevel uniformity of court records. • Prioritizes the docketing and processing of emergency matters. • Maintains due dates and statistical data concerning appeals-processing activities. • Assists with preparation of appellate workflow management reports. • Receives, date stamps, sorts, scans, and dockets incoming mail. Processes outgoing mail including operating a postage machine. • Performs limited cashiering duties, including receiving payment of court fees and related processing according to established protocols. • Assists the Clerk and Business Processes Manager in the development and implementation of new business processes related to the Appeals and Lead Appeals Administrators’ duties as requested. • May serve as the temporary backup to a higher-level position. • Performs other related tasks in support of the office or the court as required and as directed by supervisors. SUPERVISION RECEIVED Works under the direction of the Clerk or their designee. WORKING CONDITIONS Work is performed in an office or similar indoor environment. The Appeals Court’s physical offices are in Boston at the John Adams Courthouse. The Appeals Court has a hybrid remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. JOB COMPETENCIES Ethics and Values: Communicates and demonstrates the ethics and values of the Appeals Court. Mission Driven: Employees are fully committed to fulfilling the Appeals Court’s mission. Professional Development: Employees are committed to participating in ongoing Appeals Court training and educational offerings to advance their professional development. Managers are equally committed to affording those opportunities to those they supervise as scheduling permits. Customer Service: Conducts oneself in a courteous and professional manner towards both court employees and the public. Applied Knowledge: Demonstrates ability with MS Office and other business technologies and can properly support the administration of court policies, procedures, and initiatives in a unionized employee environment. Problem Solving: Accurately assesses common operational problems and recommends and facilitates appropriate solutions. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds. Collaboration: Effectively works toward common goals of the organization by supporting, encouraging and sharing information with colleagues. Works with others cooperatively, and promotes teamwork, contributing to a work environment that focuses on shared departmental goals. MINIMUM QUALIFICATIONS Education and Experience • Associates Degree and 2 years of work experience; or an equivalent combination of a High School diploma or G.E.D. and work experience; Bachelor's degree preferred KNOWLEDGE AND SKILLS AND ABILITIES Knowledge of: • Modern office equipment and technology, including computers and applicable software • Court policies and procedures • Case management principles • Basic cashiering methods Skill in • Communication, including the ability to interact effectively with judges, attorneys, litigants, and court personnel • Organization and time management, including the ability to prioritize and handle multiple tasks within time periods prescribed by court rules and office policy • Attention to detail and proofreading • Customer service • Data entry Ability to: Analyze and docket a high volume of data accurately while adhering to rigorous deadlines. • Establish effective working relationships with others • Prepare clear and accurate reports • Maintain appropriate records • Maintain confidentiality of information • Communicate effectively, both orally and in writing • Work independently and follow oral and written instructions • Learn the court’s procedures and functions, manual and electronic SALARY RANGE • Position Grade 13: $54,593.24 (Step 1) - $71,963.58 (Step 8), O.P.E.I.U., Local 6 Salary Schedule (effective July 2022) SPECIAL NOTES • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position and is eligible to participate in the Appeals Court’s remote work policy. • This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Massachusetts Appeals Court is an Equal Opportunity Employer. The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Case Specialist-Northeast Housing Court
MASSACHUSETTS TRIAL COURT Lowell, Massachusetts, United States
Title: Case Specialist- Northeast Housing Court Pay Grade: 7 Starting Pay: $41,480.46 /Yr Departmental Mission Statement: The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch. HOUSING COURT ORGANIZATIONAL PROFILE: Notes: All candidates must be able to travel among the offices and sessions within the division and are subject to assignment and/or reassignment at any time to any of the offices or sessions of the division at the discretion of the department head. Offices & Sessions include: Lawrence, Salem, Lowell. At this time this position is intended to be Salem, however you may permanently be reassigned to Lowell or Lawrence. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders; Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom; Sends out notices to various parties and attorneys; Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; Maintains statistical data concerning cases processing activities; Performs related duties as required. Case Specialist II Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties; Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, either manually or using the court’s automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor; Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required; Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required; Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties; Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court’s automated case processing system as necessary; Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions; Assists in the training of new employees and in the ongoing training of other employees; Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required; May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; Performs all of the duties of the lower levels within this series as required; Case Specialist IV Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. Capable of handling the most unusual and complicated inquiries within established guidelines. May use specialized communication skills in performing these duties; Performs the most complex case processing functions within established guidelines, either manually or using the court’s automated case processing system as necessary; Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems; Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court’s automated case processing system as necessary. Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor’s review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; Provides assistance to staff using word processing and other software applications, such as the court’s automated case processing system. May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; May serve as a back-up to a higher level series; Performs all of the duties of the lower levels within this series as required. These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: Graduation from high school or its equivalent. Some general clerical or customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. General knowledge of modern office practices and procedures. Ability to serve the public and others with business with the court in a courteous and professional manner. Ability to learn the procedures and functions, manual and automated, of the office to which assigned. Ability to understand and follow verbal and written instructions. Ability to perform routine data entry at an acceptable rate of speed. Ability to establish and maintain effective working relationships with court staff. Ability to communicate effectively with others. Case Specialist II Additional Requirements: A minimum of two of years of experience as a Case Specialist I. Demonstrated understanding and training in the court’s automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. Working knowledge and ability to effectively use MassCourts or other court used automated case management system. Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: A minimum of two years of experience as a Case Specialist II. Considerable working knowledge of case processing using MassCourts or other court used automated case management system. Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to respond to unusual or complicated requests for information. Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: A minimum of two years of experience as a Case Specialist III. Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. Considerable working knowledge of all case processing using MassCourts or other court used automated case management system. Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to respond to difficult and sensitive requests for information. Demonstrated ability to function as a resource person. Demonstrated ability to prepare statistical and written reports. Demonstrated ability to train employees. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Case Specialist- Northeast Housing Court Pay Grade: 7 Starting Pay: $41,480.46 /Yr Departmental Mission Statement: The Housing Court’s mission is to adjudicate all matters presented by litigants within its jurisdiction regarding housing in a fair, efficient, and timely manner according to the rule of law and the facts presented. In accordance with this mission, the Housing Court, through its operating philosophy and business practices, strives to present a citizen oriented process to maximize access to justice for all such litigants. All members of the Housing Court are committed to this mission and process to fulfill our role within the judicial branch. HOUSING COURT ORGANIZATIONAL PROFILE: Notes: All candidates must be able to travel among the offices and sessions within the division and are subject to assignment and/or reassignment at any time to any of the offices or sessions of the division at the discretion of the department head. Offices & Sessions include: Lawrence, Salem, Lowell. At this time this position is intended to be Salem, however you may permanently be reassigned to Lowell or Lawrence. This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders; Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom; Sends out notices to various parties and attorneys; Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; Maintains statistical data concerning cases processing activities; Performs related duties as required. Case Specialist II Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties; Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, either manually or using the court’s automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor; Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required; Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required; Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties; Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court’s automated case processing system as necessary; Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions; Assists in the training of new employees and in the ongoing training of other employees; Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required; May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; Performs all of the duties of the lower levels within this series as required; Case Specialist IV Additional Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. Capable of handling the most unusual and complicated inquiries within established guidelines. May use specialized communication skills in performing these duties; Performs the most complex case processing functions within established guidelines, either manually or using the court’s automated case processing system as necessary; Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems; Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court’s automated case processing system as necessary. Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor’s review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; Provides assistance to staff using word processing and other software applications, such as the court’s automated case processing system. May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court; May serve as a back-up to a higher level series; Performs all of the duties of the lower levels within this series as required. These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: Graduation from high school or its equivalent. Some general clerical or customer service experience. Ability and experience using personal computers, including word processing software such as MS Word. Experience with spreadsheet software such as MS Excel is preferred. General knowledge of modern office practices and procedures. Ability to serve the public and others with business with the court in a courteous and professional manner. Ability to learn the procedures and functions, manual and automated, of the office to which assigned. Ability to understand and follow verbal and written instructions. Ability to perform routine data entry at an acceptable rate of speed. Ability to establish and maintain effective working relationships with court staff. Ability to communicate effectively with others. Case Specialist II Additional Requirements: A minimum of two of years of experience as a Case Specialist I. Demonstrated understanding and training in the court’s automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. Working knowledge and ability to effectively use MassCourts or other court used automated case management system. Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to provide specialized or technical information. Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: A minimum of two years of experience as a Case Specialist II. Considerable working knowledge of case processing using MassCourts or other court used automated case management system. Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to respond to unusual or complicated requests for information. Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: A minimum of two years of experience as a Case Specialist III. Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. Considerable working knowledge of all case processing using MassCourts or other court used automated case management system. Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. Demonstrated ability to respond to difficult and sensitive requests for information. Demonstrated ability to function as a resource person. Demonstrated ability to prepare statistical and written reports. Demonstrated ability to train employees. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Probation Case Specialist - Essex Juvenile Court
MASSACHUSETTS TRIAL COURT Lawrence, Massachusetts, United States
Title: Probation Case Specialist - Essex Juvenile Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Essex Juvenile Court is a multi-site and may require travel and/or reassignment to the following sessions: Salem, Lawrence, Lynn, and Newburyport. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Probation Case Specialist - Essex Juvenile Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Essex Juvenile Court is a multi-site and may require travel and/or reassignment to the following sessions: Salem, Lawrence, Lynn, and Newburyport. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Probation Case Specialist - Somerville District Court
MASSACHUSETTS TRIAL COURT Somerville, Massachusetts, United States
Title: Probation Case Specialist - Somerville District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES : This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties : Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. Probation Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements : • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Probation Case Specialist - Somerville District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES : This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties : Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. Probation Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements : • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Software Quality Assurance Manager (SQAM)
MASSACHUSETTS TRIAL COURT Boston, Massachusetts, United States
Title: Software Quality Assurance Manager (SQAM) Pay Grade: Senior Management 1 Starting Pay: $ 105,858.26 Departmental Mission Statement: Enhance access to justice through the effective use of technology.Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity and continuous improvement. ORGANIZATIONAL PROFILE: Notes : This position is designated as Management and is covered by the Personnel Policies and Procedures Manual. Starting salary will be commensurate with professional background and experience. You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps. First consideration will be given to those applicants that apply within the first 14 days. This position is currently a hybrid position (subject to change) . Position Summary: The Judicial Information Services Department Software Quality Assurance Manager (SQAM) manages the QA team in the Enterprise Applications group that evaluates, tests, and validates Mass Courts applications, and maintains a system of quality and reliability testing for Mass Court's products and/or development processes. The SQAM’s responsibilities include designing and implementing assessments, debugging and defining corrective actions, providing and estimating testing efforts, and operating in close collaboration with developers, business analysts, product owners, and stakeholders to understand testing goals and create the most efficient testing methodology. The SQAM establishes standards that ensure products can be safely and effectively used, supervising the analysis of deficiencies in services or performance to identify recommendations of product or service improvements to resolve problems Supervision Received: The Software Quality Assurance Manager reports to the Deputy Chief Information Officer for Enterprise Applications or his/her designee and receives general direction in performing duties in accordance with established guidelines Major Duties: Directs the JISD QA team, solves problems, and provides team members with guidance to ensure they fulfill the established KPIs and objectives. Oversees development, implementation, and process management to ensure that products meet quality, functionality, and reliability requirements prior to delivery, including building and implementing plans for the unit, system, end-to-end integration, and regression testing; Preparation of the quality assurance team, including oversight of the daily workflow and schedules of the JISD QA team; Works to improve the accuracy, security, and safety of the Massachusetts Trial Court's business applications; Tests strategies and oversee all operations, including unit testing, regression testing, integration testing, user acceptance testing, and post-production maintenance releases, to ensure that applications run properly at high performance levels, and with data integrity; Leads projects as a subject matter expert, consulting with users, functional teams, and other stakeholders to develop and implement solutions and products; Work closely with vendor partners to continuously improve the efficiency and effectiveness of the processes required to deliver quality software solutions; Leads internal and external release meetings, ensuring that status, issues, risks, budget, key decisions, root cause, and final resolution are all documented clearly, completely, thoroughly, and consistently; Maintains overall quality, budget, and schedule while ensuring complete execution of business-critical releases; Responsible for developing manual and automated testing and QA engineering solutions to ensure the most efficient test delivery and fastest time to market; Reviews functional and design specifications to ensure that individual deliverables are clearly understood; Responsible for analyzing and investigating reported product complaints or quality issues to ensure their resolution in accordance with Mass Trial Court guidelines and external regulatory requirements; Creates and monitors exception reporting systems using root-cause analysis of operational incidents, identifying defects, and devising appropriate solutions; Keeps track of the issues that have been reported against the assigned projects and makes sure they are resolved before deployment; Responsible for analysis and documentation of test results and creation of detailed defect reports to track bugs; Define key metrics and provide strategic reports on a reoccurring basis; Conducts in-house audits of product inventory and documentation.; Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Judicial Branch. Mission: Understands, upholds, and communicates the Judicial Branch and JISD missions. Applied Knowledge: Understands information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions Continuous Learning: Demonstrates a commitment to continuously improve the QA team’s knowledge of fast-changing computer programs, hardware and software through professional development. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varies racial, ethnic, economic and cultural backgrounds. Customer Service: Conducts oneself in a courteous and professional manner when assisting all employees of the Judiciary, regardless of their position in the Judiciary. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Problem Solving: Accurately assesses workplace problems in TCIS and recommends and facilitates appropriate solutions. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Software Quality Assurance Manager: Bachelor’s degree from an accredited institution of higher education with a concentration in Computer Science, Information Systems, Computer Engineering, or related field and (5) Five years of full-time work experience in a technical position, including performing a QA role; (2) Two of the required years of work experience must be in a management or supervisory role ; a Master’s degree is preferred. Equivalent combinations of education and experience will be considered for satisfying the minimum requirements. Additional job requirements: Exceptional collaboration skills Strong leadership capabilities: a manager who has the capabilities to mentor and nurture personnel while setting the pace and producing top notch results from team members Excellent communication skills with a strong desire to help others Strong leadership and teamwork skills to build positive relationships with the team Proven work experience in software development and quality assurance Hands-on experience with automated testing tools Demonstrated experience in the role of technology project lead, supervising project tasks and managing QA team Experience in the design, creation, testing, and implementation of unit, system and end-to-end testing plans Experience working in an Agile/Scrum development process Experience with performance and/or security testing is a plus Knowledge of relational database and query concepts. Ability to quickly develop an understanding of large, complex data sets Working experience with relational databases (Oracle), proficient knowledge of SQL, Pl/SQL and Bash scripting Experience with API and Web Services (REST/SOAP/Bulk) Windows/Linux/Unix scripting languages , XML, Java, Python ITIL 4 certification (preferred) Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Software Quality Assurance Manager (SQAM) Pay Grade: Senior Management 1 Starting Pay: $ 105,858.26 Departmental Mission Statement: Enhance access to justice through the effective use of technology.Partner with Judges and all Court Staff to use technology to speed the delivery of justice. Build a culture that values transparency, collaboration, inclusivity and continuous improvement. ORGANIZATIONAL PROFILE: Notes : This position is designated as Management and is covered by the Personnel Policies and Procedures Manual. Starting salary will be commensurate with professional background and experience. You must upload a resume to your profile to be considered for this position, in addition to completing all the application steps. First consideration will be given to those applicants that apply within the first 14 days. This position is currently a hybrid position (subject to change) . Position Summary: The Judicial Information Services Department Software Quality Assurance Manager (SQAM) manages the QA team in the Enterprise Applications group that evaluates, tests, and validates Mass Courts applications, and maintains a system of quality and reliability testing for Mass Court's products and/or development processes. The SQAM’s responsibilities include designing and implementing assessments, debugging and defining corrective actions, providing and estimating testing efforts, and operating in close collaboration with developers, business analysts, product owners, and stakeholders to understand testing goals and create the most efficient testing methodology. The SQAM establishes standards that ensure products can be safely and effectively used, supervising the analysis of deficiencies in services or performance to identify recommendations of product or service improvements to resolve problems Supervision Received: The Software Quality Assurance Manager reports to the Deputy Chief Information Officer for Enterprise Applications or his/her designee and receives general direction in performing duties in accordance with established guidelines Major Duties: Directs the JISD QA team, solves problems, and provides team members with guidance to ensure they fulfill the established KPIs and objectives. Oversees development, implementation, and process management to ensure that products meet quality, functionality, and reliability requirements prior to delivery, including building and implementing plans for the unit, system, end-to-end integration, and regression testing; Preparation of the quality assurance team, including oversight of the daily workflow and schedules of the JISD QA team; Works to improve the accuracy, security, and safety of the Massachusetts Trial Court's business applications; Tests strategies and oversee all operations, including unit testing, regression testing, integration testing, user acceptance testing, and post-production maintenance releases, to ensure that applications run properly at high performance levels, and with data integrity; Leads projects as a subject matter expert, consulting with users, functional teams, and other stakeholders to develop and implement solutions and products; Work closely with vendor partners to continuously improve the efficiency and effectiveness of the processes required to deliver quality software solutions; Leads internal and external release meetings, ensuring that status, issues, risks, budget, key decisions, root cause, and final resolution are all documented clearly, completely, thoroughly, and consistently; Maintains overall quality, budget, and schedule while ensuring complete execution of business-critical releases; Responsible for developing manual and automated testing and QA engineering solutions to ensure the most efficient test delivery and fastest time to market; Reviews functional and design specifications to ensure that individual deliverables are clearly understood; Responsible for analyzing and investigating reported product complaints or quality issues to ensure their resolution in accordance with Mass Trial Court guidelines and external regulatory requirements; Creates and monitors exception reporting systems using root-cause analysis of operational incidents, identifying defects, and devising appropriate solutions; Keeps track of the issues that have been reported against the assigned projects and makes sure they are resolved before deployment; Responsible for analysis and documentation of test results and creation of detailed defect reports to track bugs; Define key metrics and provide strategic reports on a reoccurring basis; Conducts in-house audits of product inventory and documentation.; Performs related duties as required. Job Competencies: All applicants must be able, through the interview process, to prove efficiency in the following areas: Ethics and Values: Communicates and demonstrates the ethics and values of the Judicial Branch. Mission: Understands, upholds, and communicates the Judicial Branch and JISD missions. Applied Knowledge: Understands information services operations, specialized tools, applications, and software, with some understanding of the various court departments and divisions Continuous Learning: Demonstrates a commitment to continuously improve the QA team’s knowledge of fast-changing computer programs, hardware and software through professional development. Commitment to Diversity: Promotes an environment of diversity through understanding, respect, and positive communication with persons of varies racial, ethnic, economic and cultural backgrounds. Customer Service: Conducts oneself in a courteous and professional manner when assisting all employees of the Judiciary, regardless of their position in the Judiciary. Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals. Problem Solving: Accurately assesses workplace problems in TCIS and recommends and facilitates appropriate solutions. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Software Quality Assurance Manager: Bachelor’s degree from an accredited institution of higher education with a concentration in Computer Science, Information Systems, Computer Engineering, or related field and (5) Five years of full-time work experience in a technical position, including performing a QA role; (2) Two of the required years of work experience must be in a management or supervisory role ; a Master’s degree is preferred. Equivalent combinations of education and experience will be considered for satisfying the minimum requirements. Additional job requirements: Exceptional collaboration skills Strong leadership capabilities: a manager who has the capabilities to mentor and nurture personnel while setting the pace and producing top notch results from team members Excellent communication skills with a strong desire to help others Strong leadership and teamwork skills to build positive relationships with the team Proven work experience in software development and quality assurance Hands-on experience with automated testing tools Demonstrated experience in the role of technology project lead, supervising project tasks and managing QA team Experience in the design, creation, testing, and implementation of unit, system and end-to-end testing plans Experience working in an Agile/Scrum development process Experience with performance and/or security testing is a plus Knowledge of relational database and query concepts. Ability to quickly develop an understanding of large, complex data sets Working experience with relational databases (Oracle), proficient knowledge of SQL, Pl/SQL and Bash scripting Experience with API and Web Services (REST/SOAP/Bulk) Windows/Linux/Unix scripting languages , XML, Java, Python ITIL 4 certification (preferred) Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Case Specialist - Fall River District Court
MASSACHUSETTS TRIAL COURT Fall River, Massachusetts, United States
Title: Case Specialist - Fall River District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile : https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling, and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher-level series. • Performs all of the duties of the lower levels within this series as required. Job Competencies: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements : • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Case Specialist - Fall River District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile : https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling, and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher-level series. • Performs all of the duties of the lower levels within this series as required. Job Competencies: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements : • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Probation Case Specialist- Worcester Probate & Family Court
MASSACHUSETTS TRIAL COURT Worcester, Massachusetts, United States
Title: Probation Case Specialist- Worcester Probate & Family Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Probation Case Specialist- Worcester Probate & Family Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: The Massachusetts Probation Service’s mission is to increase community safety, reduce recidivism, contribute to the fair and equitable administration of justice, support victims and survivors, and assist individuals and families in achieving long term positive change. ORGANIZATIONAL PROFILE: https://www.mass.gov/orgs/massachusetts-probation-service Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: SUMMARY OF SERIES: This series is responsible for performing a variety of duties related to the processing of cases, including entering of data in automated systems, within a Probation Office. In addition to case processing duties, this series is also responsible for providing service to the public and other individuals who have business with the court consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and Probation operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher level position titles within this series consistent with the specifications for the higher level position titles.The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Probation Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Probation Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Probation Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Probation Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Probation Case Coordinator. Duties: Probation Case Specialist I Duties: Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting individuals in filling out forms and applications, and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties; • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting; or on another case processing system; • Retrieves criminal records, enters initial data, and updates records and orders in various automated systems; • Requests information from other agencies, departments, and or courts; • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries; • Prepares lists and other standard documents, and sends out notices to parties and attorneys; Verifies daily list with the Clerk-Magistrate's office; • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Pulls folders for court sessions; Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail; • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts; • Maintains statistical data concerning case processing activities; and Performs related duties as required. Probation Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes providing information of a more specialized and or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, reports, and filings for accuracy and completeness and determining processing required prior to entering them in the permanent record, identifying inaccuracies and or discrepancies and taking action to resolve inaccuracies and discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs more extensive administrative support work Probation Officers, including typing case folders, violation hearing notices, pre-sentence investigations, probation transfers, letters, reports, and other non-standard documents using word processing software as required. Also collects supporting documentation as necessary. • Performs routine administrative duties such as preparing internal requisitions, payment vouchers, encumbrance documents, and CAPS forms as required. • Serves as a “floating case specialist” who is able to fill-in for employees within other work units as required. • Performs all of the duties of the lower level within this series as required. • Probation Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Performs advanced case processing and data entry functions requiring independent judgment concerning the types of actions to be taken and making determinations as to when it is appropriate to take such actions, including working on complicated merges involving multiple records and the need to collect information from multiple outside agencies. • Compares data in various automated systems in order to determine status and to ensure accuracy of information. Resolves discrepancies as needed. • Reviews approved motions for release of criminal records for completeness, produces such records or identifies issues for further review by a supervisor. • Maintains a data base on individuals referred to community service and other court programs and provides periodic reports; • Assists in the training of new employees and in the ongoing training of other employees. Serves as a “floating case specialist” who is able to perform the full-range of case processing duties within an office during absences as required; • Assists in special projects as assigned by a supervisor; May provide occasional assistance to courtroom personnel; Performs all of the duties of the lower levels within this series as required; Probation Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Serves as a resource for the handling of particular functions, including answering questions and assisting in resolving problems. • Compiles statistical information on probation activities and prepares periodic reports. • Prepares a variety of notices, documents and correspondence requiring a detailed knowledge of applicable terminology, rules, and procedures. • Assists in researching open cases to determine their status and to determine further action to be taken. • Performs administrative support responsibilities for a supervisor, including composing correspondence for supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar and arranging meetings, and maintaining files; • Identifies persons who are behind in payments, research payment histories, determines further actions to be taken, and maintains appropriate files. • Provides assistance to staff in the use of word processing and other software applications; • May provide regular assistance and coordination to personnel assigned to the courtroom; • May serve as a back-up to a higher level series; • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Probation Case Specialist. Probation Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Probation Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Probation Case Specialist I. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Working knowledge and training in all of the procedures, manual and automated, related to the cases processed within the Probation Office. • Working knowledge of word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical case processing information. • Ability to identify problems with court documents, papers and filings and to take appropriate action. Probation Case Specialist III Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist II. • Considerable working knowledge of case processing using MassCourts or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to all of the cases processed by the Probation Office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. Demonstrated ability to work without close supervision. Probation Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Probation Case Specialist III. • Considerable working knowledge of all probation related case processing using MassCourts or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. • Demonstrated ability to conduct research on case files and systems and to prepare reports. Closing Date/Time: 2023-04-27
Massachusetts Trial Court
Case Specialist - Salem District Court
MASSACHUSETTS TRIAL COURT Salem, Massachusetts, United States
Title: Case Specialist - Salem District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. District Court Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and iscovered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Preferred Qualifications: Associates Degree in a related field Closing Date/Time: 2023-04-27
Jan 30, 2023
Full Time
Title: Case Specialist - Salem District Court Pay Grade: Grade 7 Starting Pay: $41,480.46 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. District Court Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and iscovered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Preferred Qualifications: Associates Degree in a related field Closing Date/Time: 2023-04-27
City of Kansas City
IT MANAGER
City of Kansas City, MO Kansas City, Missouri, United States
Full-time position available with the General Services Department, Information Technology Division located at 1111 Locust Street Salary Range: $7,268-$10,902/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline Date: February 20, 2023 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Performs managing and accounting for city-wide Cisco networks and VoIP systems. Performs managing and accounting for telephony technologies (POTS lines, Plexar, SIP, etc.), primary and DR data centers, primary and backup power systems, environmental controls and monitoring. Manages and maintains account for Cisco and Dell server systems including hyper converged technologies, cybersecurity tools and controls. Maintains a budget pertaining to infrastructure needs (lifecycle planning, etc.), vendor management, project management, evaluating quotes and invoices for accuracy. Maintains relationships with vendor account reps, managing, leading, and evaluating personnel both staff and supervisory. Performs the drafting/updating of IT policies and procedures. Qualifications REQUIRES an accredited Bachelor's degree and 8 years of technology experience; OR an equivalent combination of qualifying education and technology experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate accredited by the Department of Education. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment Division at (816) 513-1945.
Jan 30, 2023
Full Time
Full-time position available with the General Services Department, Information Technology Division located at 1111 Locust Street Salary Range: $7,268-$10,902/month Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline Date: February 20, 2023 *Employees who hold the exact position title, have successfully completed their 6-month probationary period, and wish to be considered for a lateral transfer into the posted position, must contact the department directly. All others interested must submit an application to be considered for this posted Job Opening. Responsibilities Performs managing and accounting for city-wide Cisco networks and VoIP systems. Performs managing and accounting for telephony technologies (POTS lines, Plexar, SIP, etc.), primary and DR data centers, primary and backup power systems, environmental controls and monitoring. Manages and maintains account for Cisco and Dell server systems including hyper converged technologies, cybersecurity tools and controls. Maintains a budget pertaining to infrastructure needs (lifecycle planning, etc.), vendor management, project management, evaluating quotes and invoices for accuracy. Maintains relationships with vendor account reps, managing, leading, and evaluating personnel both staff and supervisory. Performs the drafting/updating of IT policies and procedures. Qualifications REQUIRES an accredited Bachelor's degree and 8 years of technology experience; OR an equivalent combination of qualifying education and technology experience. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION QUESTIONS REGARDING AVIATION POSITIONS SHOULD BE DIRECTED TO THE AVIATION DEPARTMENT AT 816-243-3010. The evaluation of applications is based only on the information submitted by the application deadline. Therefore, in order to have your application properly considered, you should include all relevant dates, i.e., attendance at educational institutions, date degree(s) conferred, etc. Further, you should provide detailed description of relevant work experience/dates, including months/years of employment. Failure to submit a completed application may eliminate you from the selection process. Resumes may be filed to determine eligibility, but an official City application must be completed prior to appointment. For positions requiring college education as part of the minimum requirement and/or an equivalency, the minimum education requirement is high school graduation. The requirement of "high school graduation" also includes the state-issued GED certificate accredited by the Department of Education. For positions that require an accredited degree, qualifying professional, responsible experience must be obtained AFTER receipt of the accredited degree. Unless otherwise stated, the requirement of "an accredited" degree includes only those degrees obtained from colleges or universities listed with the U. S. Department of Education and recognized by the U.S. Secretary of Education. If claiming military veterans preference points, you must attach a copy of your DD-214 or other qualifying documents prior to the application deadline. All positions require successful completion of a pre-employment criminal history/background check. Non-residents, if appointed, must establish residency within the city limits of Kansas City, MO within nine months. The City of KCMO is an equal opportunity employer committed to a diverse workforce. EOE. POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY The City of KCMO does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its programs or activities. Any applicant requiring an accommodation should contact the Human Resources Department, Recruitment Division at (816) 513-1945.
California Correctional Health Care Services
Correctional Health Services Administrator II, CF
CA CORRECTIONAL HEALTH CARE SERVICES Corona, California, United States
Correctional Health Services Administrator II Correctional Facility $100,092 - $113,664 Annual Range The Correctional Health Services Administrator II Correctional Facility, under general administrative direction, has overall medical support services and administrative responsibility for a large and complex health care program to include hospital, psychiatric, and dental services in a State correctional facility. Pursuant to the updated Public Health Order (CDPH) and current federal guidelines, all staff assigned to this post/position may be required to show evidence of full vaccination and booster for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination. Please review the appropriate bulletin/assessment on the Bulletin Page for the Minimum Qualifications and, if qualified, complete the Assessment according to the instructions. How To Apply: You may apply for this position by clicking "Apply Now" on the top or bottom of this page. Contact Megan.Angeles@cdcr.ca.gov for your questions regarding the application process, and status of your application. "CCHCS uses E-Verify in its hiring practices to achieve a lawful workforce. For more information about E-Verify, please go to www.e-verify.gov ." Closing Date/Time: Until Filled
Jan 30, 2023
Full Time
Correctional Health Services Administrator II Correctional Facility $100,092 - $113,664 Annual Range The Correctional Health Services Administrator II Correctional Facility, under general administrative direction, has overall medical support services and administrative responsibility for a large and complex health care program to include hospital, psychiatric, and dental services in a State correctional facility. Pursuant to the updated Public Health Order (CDPH) and current federal guidelines, all staff assigned to this post/position may be required to show evidence of full vaccination and booster for COVID-19, absent an approved reasonable medical or religious accommodation precluding them from vaccination. Please review the appropriate bulletin/assessment on the Bulletin Page for the Minimum Qualifications and, if qualified, complete the Assessment according to the instructions. How To Apply: You may apply for this position by clicking "Apply Now" on the top or bottom of this page. Contact Megan.Angeles@cdcr.ca.gov for your questions regarding the application process, and status of your application. "CCHCS uses E-Verify in its hiring practices to achieve a lawful workforce. For more information about E-Verify, please go to www.e-verify.gov ." Closing Date/Time: Until Filled
City of Sacramento
Camp Program Director
City of Sacramento, CA Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. NON-CAREER PART TIME/SEASONAL Employment dates for this position are from May to August, 2023 DEFINITION Under general direction leading, supervising, and participating in a wide variety of group activities; and, training and supervising subordinate staff. DISTINGUISHING CHARACTERISTICS Employees in this classification are non-career. Incumbents can work up to 1040 hours per year. This position is distinguished from the Camp Sacramento Supervisor in that the former is responsible for the overall management of Camp Sacramento; whereas, the Camp Program Director is responsible for the administration of camp group activities. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by the Camp Sacramento Supervisor. The Camp Program Director supervises lower level personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed. Lead and monitor social, recreational, and outdoor adventure programs. make recommendations to the Camp Sacramento Supervisor regarding the overall program. Supervise, evaluate staff and train lower level staff. Schedule work assignments and train staff. Inventory and obtain all equipment, supplies, and materials needed for programs and events. Keep accurate records and prepare basic reports and accident/incident forms. Operate a variety of office equipment, such as a copy machine, telephone, computer, and computer software. Greet and interact positively with camp participants. Understand, follow, and enforce all camp policies and procedures. QUALIFICATIONS Knowledge of: Supervisory techniques and practices Recreation, social, and outdoor adventure programs. Basic first aid and safety practices. Ability to: Establish and maintain effective working relationships with staff, and program participants. Supervise, assign, train, and evaluate subordinate staff. organize, and lead recreation activities for varying ages, groups, and sizes. Operate standard office equipment and computer software. Interpret, explain, follow, and apply camp policies and procedures. Read, write, and speak the English language at a level necessary for efficient job performance. EDUCATION AND EXPERIENCE: Education: None required. Experience: Six (6) months experience leading and supervising a variety of recreation programs for all age groups in a recreational or camp setting. SPECIAL QUALIFICATIONS For child-care position, candidates must meet qualifications in accordance with current laws and regulations. Age: Must be at least 18 years old by time of appointment. Assessments: If considered for appointment, candidates must: Pass physical and criminal background check. Pass a tuberculosis screening test. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Training: Successful candidates must participate in a mandatory staff training that is typically conducted in late May or early June of each year. This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment. Transportation: Successful candidates must provide their own transportation to the Camp Sacramento site. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Physical Requirements: Work duties require the ability to exert physical effort, typically involving walking, bending, stooping, and standing for extended periods of time on hard surfaces; and, lifting and carrying materials and objects weighing up to 50 pounds. Environmental Conditions: Employees must be able to work outside in various types of weather, terrains, and elevations; exposure to cold weather conditions. Working Conditions : Camp Sacramento is situated in the Eldorado National Forest located in Twin Bridges, California. Employees are required to reside at Camp Sacramento May to August, with the possibility to extend through September. Employees in this position are required to work weekend and night shifts. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Supplemental documents such as resume, cover letter, and proof of education are highly preferred and recommended at the time of application submission. Documents should be submitted to the City of Sacramento Employment Office as attachment(s) via online with the employment application, emailed to employment@cityofsacramento.org , or by FAX to (916) 596-1556. If submitting via FAX/email, please include your name and Job #009048-23-YPCE on your documents. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process : Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting ; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 This position does not have Benefits. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Closing Date/Time: 7/31/2023 11:59 PM Pacific
Jan 29, 2023
Part Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. NON-CAREER PART TIME/SEASONAL Employment dates for this position are from May to August, 2023 DEFINITION Under general direction leading, supervising, and participating in a wide variety of group activities; and, training and supervising subordinate staff. DISTINGUISHING CHARACTERISTICS Employees in this classification are non-career. Incumbents can work up to 1040 hours per year. This position is distinguished from the Camp Sacramento Supervisor in that the former is responsible for the overall management of Camp Sacramento; whereas, the Camp Program Director is responsible for the administration of camp group activities. SUPERVISION RECEIVED AND EXERCISED General supervision is provided by the Camp Sacramento Supervisor. The Camp Program Director supervises lower level personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed. Lead and monitor social, recreational, and outdoor adventure programs. make recommendations to the Camp Sacramento Supervisor regarding the overall program. Supervise, evaluate staff and train lower level staff. Schedule work assignments and train staff. Inventory and obtain all equipment, supplies, and materials needed for programs and events. Keep accurate records and prepare basic reports and accident/incident forms. Operate a variety of office equipment, such as a copy machine, telephone, computer, and computer software. Greet and interact positively with camp participants. Understand, follow, and enforce all camp policies and procedures. QUALIFICATIONS Knowledge of: Supervisory techniques and practices Recreation, social, and outdoor adventure programs. Basic first aid and safety practices. Ability to: Establish and maintain effective working relationships with staff, and program participants. Supervise, assign, train, and evaluate subordinate staff. organize, and lead recreation activities for varying ages, groups, and sizes. Operate standard office equipment and computer software. Interpret, explain, follow, and apply camp policies and procedures. Read, write, and speak the English language at a level necessary for efficient job performance. EDUCATION AND EXPERIENCE: Education: None required. Experience: Six (6) months experience leading and supervising a variety of recreation programs for all age groups in a recreational or camp setting. SPECIAL QUALIFICATIONS For child-care position, candidates must meet qualifications in accordance with current laws and regulations. Age: Must be at least 18 years old by time of appointment. Assessments: If considered for appointment, candidates must: Pass physical and criminal background check. Pass a tuberculosis screening test. Driver License: Possession of a valid California Class C Driver License at the time of appointment. Loss of the Class C License is cause for discipline. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. Training: Successful candidates must participate in a mandatory staff training that is typically conducted in late May or early June of each year. This position is designated as a Mandatory Reporter; completion of Mandatory Reporter training is required within two weeks of employment. Transportation: Successful candidates must provide their own transportation to the Camp Sacramento site. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The conditions herein are typically required of an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Physical Requirements: Work duties require the ability to exert physical effort, typically involving walking, bending, stooping, and standing for extended periods of time on hard surfaces; and, lifting and carrying materials and objects weighing up to 50 pounds. Environmental Conditions: Employees must be able to work outside in various types of weather, terrains, and elevations; exposure to cold weather conditions. Working Conditions : Camp Sacramento is situated in the Eldorado National Forest located in Twin Bridges, California. Employees are required to reside at Camp Sacramento May to August, with the possibility to extend through September. Employees in this position are required to work weekend and night shifts. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Supplemental documents such as resume, cover letter, and proof of education are highly preferred and recommended at the time of application submission. Documents should be submitted to the City of Sacramento Employment Office as attachment(s) via online with the employment application, emailed to employment@cityofsacramento.org , or by FAX to (916) 596-1556. If submitting via FAX/email, please include your name and Job #009048-23-YPCE on your documents. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire: Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process. 3. Screening Committee : (Pass/Fail)- All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process : Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting ; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 This position does not have Benefits. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Closing Date/Time: 7/31/2023 11:59 PM Pacific
City of Sacramento
City Housing Manager
City of Sacramento, CA Sacramento, California, United States
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. Under executive direction, develop, organize, oversee, and evaluate the development and implementation of housing policies, projects, operations, and activities within the City; manage City housing initiatives; provide strategic, integrated program direction; and consult with public officials at the local, state, and national levels, business associations, developers, community organizations, and other City departments and divisions to develop best practices and policies related to the quantity, quality, and affordability of housing within the City of Sacramento. DISTINGUISHING CHARACTERISTICS This is a single senior-level management position. The City Housing Manager performs complex strategic planning and analytical work. The incumbent functions as a working and functional project manager with authority to develop housing policies for the City of Sacramento. The City Housing Manager is responsible for developing, directing, and coordinating City housing policies and activities to ensure a pro-active approach to stimulating the development of quality and affordable housing in Sacramento. SUPERVISION RECEIVED AND EXERCISED Executive direction is provided by an Assistant City Manager. Responsibilities may include the direct and indirect supervision of subordinate staff. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Develop and monitor proposed legislation and provide expert analysis of legislation/regulations related to housing; participate in industry and governmental activities to influence legislation and regulations consistent with the City's interests and needs. Develop and implement Citywide housing strategies; oversee the development and implementation of City housing policies; plan, develop, and manage the City's housing programs. Provide leadership, guidance and support to the general public, neighborhood leaders, community organizations, business associations, developers, government housing agencies, and outside organizations to promote housing development in the City and the region. Serve as the City's subject matter expert and advise City departments and other agencies on Citywide housing efforts. Conduct studies on housing and economic development issues; prepare comprehensive reports and analyses; make presentations; and advise the City Council, outside agencies, and various community groups on housing. Prepare and process reports, documents, and studies; draft resolutions for City Council review; submit requests for proposals/qualifications; prepare and negotiate professional service agreements and contracts. Evaluate City programs and policies to ensure the efficient allocation of capital resources for housing and related operations. Collect data from the census, and other national, state, regional and local surveys, community development organizations, and other sources related to Sacramento's housing sector; analyze the data for distribution, presentations, and policy development. Coordinate with other City divisions and departments to evaluate and recommend improvements to City processes related to housing; make recommendations to remove barriers, increase efficiencies, and improve innovation. Recommend and implement short-term actions to stimulate housing development. Perform other or related duties as assigned. QUALIFICATIONS Knowledge of: Principles and methods of housing finance. Principles of the real estate development process. Principles and practices of community and urban development. Principles and practices of land use planning and zoning. Current affordable housing issues. Housing trends and potential market and economic influences. Principles and practices of contract preparation, administration, and evaluation. Applicable federal, state, and local laws, codes, and regulations. Principles of effective personnel management, including supervision, training, and evaluation. Methods and techniques of effective community outreach. Identifying, applying for, receiving, and managing grants and other outside funding sources to enable implementation of the City's housing strategies. Relevant Sacramento area businesses, developers, nonprofits, and neighborhood communities. Ability to: Represent the City's residential housing development and policy efforts. Coordinate and lead the work of subordinate personnel. Develop and implement effective housing development and financing strategies. Recommend and implement changes to current City procedures affecting housing. Establish and maintain effective and collaborative working relationships with those contacted in the course of work. Prepare and present clear and concise reports. Make effective presentations to public officials, committees, and outside agencies. Analyze situations, review complex data, and develop appropriate solutions. Prioritize multiple tasks and projects and meet critical deadlines. EXPERIENCE AND EDUCATION Experience: At least six (6) years of progressively-responsible professional-level experience in development, affordable housing, real estate development, housing finance, or economic development. Must have a demonstrated command of housing development. Experience in financing and/or developing housing is highly desirable. -AND- Education: A Bachelor's degree from an accredited college or university with major course work in planning, business or public administration, construction management, real estate or a related field. Substitution: A post-graduate degree may substitute for one year of the required professional-level experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts anddegrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: 2/25/2023 11:59 PM Pacific
Jan 29, 2023
Full Time
THE POSITION The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis. Under executive direction, develop, organize, oversee, and evaluate the development and implementation of housing policies, projects, operations, and activities within the City; manage City housing initiatives; provide strategic, integrated program direction; and consult with public officials at the local, state, and national levels, business associations, developers, community organizations, and other City departments and divisions to develop best practices and policies related to the quantity, quality, and affordability of housing within the City of Sacramento. DISTINGUISHING CHARACTERISTICS This is a single senior-level management position. The City Housing Manager performs complex strategic planning and analytical work. The incumbent functions as a working and functional project manager with authority to develop housing policies for the City of Sacramento. The City Housing Manager is responsible for developing, directing, and coordinating City housing policies and activities to ensure a pro-active approach to stimulating the development of quality and affordable housing in Sacramento. SUPERVISION RECEIVED AND EXERCISED Executive direction is provided by an Assistant City Manager. Responsibilities may include the direct and indirect supervision of subordinate staff. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform related duties as needed: Develop and monitor proposed legislation and provide expert analysis of legislation/regulations related to housing; participate in industry and governmental activities to influence legislation and regulations consistent with the City's interests and needs. Develop and implement Citywide housing strategies; oversee the development and implementation of City housing policies; plan, develop, and manage the City's housing programs. Provide leadership, guidance and support to the general public, neighborhood leaders, community organizations, business associations, developers, government housing agencies, and outside organizations to promote housing development in the City and the region. Serve as the City's subject matter expert and advise City departments and other agencies on Citywide housing efforts. Conduct studies on housing and economic development issues; prepare comprehensive reports and analyses; make presentations; and advise the City Council, outside agencies, and various community groups on housing. Prepare and process reports, documents, and studies; draft resolutions for City Council review; submit requests for proposals/qualifications; prepare and negotiate professional service agreements and contracts. Evaluate City programs and policies to ensure the efficient allocation of capital resources for housing and related operations. Collect data from the census, and other national, state, regional and local surveys, community development organizations, and other sources related to Sacramento's housing sector; analyze the data for distribution, presentations, and policy development. Coordinate with other City divisions and departments to evaluate and recommend improvements to City processes related to housing; make recommendations to remove barriers, increase efficiencies, and improve innovation. Recommend and implement short-term actions to stimulate housing development. Perform other or related duties as assigned. QUALIFICATIONS Knowledge of: Principles and methods of housing finance. Principles of the real estate development process. Principles and practices of community and urban development. Principles and practices of land use planning and zoning. Current affordable housing issues. Housing trends and potential market and economic influences. Principles and practices of contract preparation, administration, and evaluation. Applicable federal, state, and local laws, codes, and regulations. Principles of effective personnel management, including supervision, training, and evaluation. Methods and techniques of effective community outreach. Identifying, applying for, receiving, and managing grants and other outside funding sources to enable implementation of the City's housing strategies. Relevant Sacramento area businesses, developers, nonprofits, and neighborhood communities. Ability to: Represent the City's residential housing development and policy efforts. Coordinate and lead the work of subordinate personnel. Develop and implement effective housing development and financing strategies. Recommend and implement changes to current City procedures affecting housing. Establish and maintain effective and collaborative working relationships with those contacted in the course of work. Prepare and present clear and concise reports. Make effective presentations to public officials, committees, and outside agencies. Analyze situations, review complex data, and develop appropriate solutions. Prioritize multiple tasks and projects and meet critical deadlines. EXPERIENCE AND EDUCATION Experience: At least six (6) years of progressively-responsible professional-level experience in development, affordable housing, real estate development, housing finance, or economic development. Must have a demonstrated command of housing development. Experience in financing and/or developing housing is highly desirable. -AND- Education: A Bachelor's degree from an accredited college or university with major course work in planning, business or public administration, construction management, real estate or a related field. Substitution: A post-graduate degree may substitute for one year of the required professional-level experience. PROOF OF EDUCATION Proof of education such as, but not limited to, university/college transcripts anddegrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Proof of certification and/or license should be submitted online with your application. Proof of certification and/or license will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan/fingerprinting and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library Closing Date/Time: 2/25/2023 11:59 PM Pacific
San Bernardino County
Probation Division Director I (County Promotional)
SAN BERNARDINO COUNTY, CA San Bernardino, California, United States
The Job This recruitment is only open to current San Bernardino County, Fire Department or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position. Your County employment must be clearly listed in the work experience section of your application. The Probation Department is recruiting for Probation Division Directors I who are assigned to an operational section or program, and plan, organize, and supervise functions within one of the department's three bureaus. Division Directors I are responsible for the coordination, supervision, and evaluation of activities of assigned programs or units, as well as the review of existing programs and development of new programs, departmental policies, and goals. Probation Division Directors I train, supervise, and evaluate subordinate supervisory, professional, and clerical staff; assist staff with complex or problem cases; and assume a leadership role in coordinating activities with the courts, law enforcement agencies and public and private social service agencies. For more detailed information, refer to the Probation Division Director I job description. We are also accepting applications for Probation Division Director II which requires a separate application. Applicants are encouraged to apply for both levels as appropriate. CONDITIONS OF EMPLOYMENT Peace Officer Status: These positions have peace officer status under Penal Code Section 830.5 and may require incumbents to be armed and to supervise armed staff. All Division Directors I will be expected to participate in a continuum of force training program which includes control of aggression, tactical negotiations, unarmed defensive tactics, and use of pepper spray. Incumbents must also enroll in and successfully complete the department's arming training, maintain qualification standards , and must be willing to accept an armed assignment at the discretion of the appointing authority. Promotional Background Update: At the time of appointment, candidates must pass a promotional background update. Travel: Travel throughout the county will be required. This position requires the possession of a valid CA Class C driver's license. Employees in this class may be required to use personal vehicles and may be required to show proof of automobile liability insurance. Minimum Requirements Applicants must meet both the education and experience requirements under one of the following options: Option Education Experience Option 1 Completion of a Bachelor's degree from a college or university.* Two (2) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Option 2 Associates Degree or its equivalent in Behavioral Science, Criminal Justice, Public Administration, or closely related field of study. * Four (4) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Option 3 Graduation from a U.S. high School, G.E.D. or a U.S. Department of Education approved High School Equivalency Test - AND- San Bernardino County MLA or CPOC/MLA Training Six (6) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Important Notes: * Degrees must be accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will possess comprehensive knowledge of current departmental policies and procedures and demonstrate sound judgment in applying appropriate methods and practices. Selection Process Examination : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 p.m., Friday, February 10, 2022 . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: 2/10/2023 5:00 PM Pacific
Jan 29, 2023
Full Time
The Job This recruitment is only open to current San Bernardino County, Fire Department or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position. Your County employment must be clearly listed in the work experience section of your application. The Probation Department is recruiting for Probation Division Directors I who are assigned to an operational section or program, and plan, organize, and supervise functions within one of the department's three bureaus. Division Directors I are responsible for the coordination, supervision, and evaluation of activities of assigned programs or units, as well as the review of existing programs and development of new programs, departmental policies, and goals. Probation Division Directors I train, supervise, and evaluate subordinate supervisory, professional, and clerical staff; assist staff with complex or problem cases; and assume a leadership role in coordinating activities with the courts, law enforcement agencies and public and private social service agencies. For more detailed information, refer to the Probation Division Director I job description. We are also accepting applications for Probation Division Director II which requires a separate application. Applicants are encouraged to apply for both levels as appropriate. CONDITIONS OF EMPLOYMENT Peace Officer Status: These positions have peace officer status under Penal Code Section 830.5 and may require incumbents to be armed and to supervise armed staff. All Division Directors I will be expected to participate in a continuum of force training program which includes control of aggression, tactical negotiations, unarmed defensive tactics, and use of pepper spray. Incumbents must also enroll in and successfully complete the department's arming training, maintain qualification standards , and must be willing to accept an armed assignment at the discretion of the appointing authority. Promotional Background Update: At the time of appointment, candidates must pass a promotional background update. Travel: Travel throughout the county will be required. This position requires the possession of a valid CA Class C driver's license. Employees in this class may be required to use personal vehicles and may be required to show proof of automobile liability insurance. Minimum Requirements Applicants must meet both the education and experience requirements under one of the following options: Option Education Experience Option 1 Completion of a Bachelor's degree from a college or university.* Two (2) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Option 2 Associates Degree or its equivalent in Behavioral Science, Criminal Justice, Public Administration, or closely related field of study. * Four (4) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Option 3 Graduation from a U.S. high School, G.E.D. or a U.S. Department of Education approved High School Equivalency Test - AND- San Bernardino County MLA or CPOC/MLA Training Six (6) years of experience as a Supervising Probation Officer -OR- Probation Corrections Supervisor II. Important Notes: * Degrees must be accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will possess comprehensive knowledge of current departmental policies and procedures and demonstrate sound judgment in applying appropriate methods and practices. Selection Process Examination : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 p.m., Friday, February 10, 2022 . To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: 2/10/2023 5:00 PM Pacific
San Bernardino County
Probation Division Director II (County Promotional)
SAN BERNARDINO COUNTY, CA San Bernardino, California, United States
The Job This recruitment is only open to current County of San Bernardino, Fire Department, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position. Your County employment must be clearly listed in your work history. The Probation Department is recruiting for Probation Division Directors II who are assigned to an operational section or program, and plan, organize, and supervise functions within one of the department's three bureaus. Division Directors II are responsible for the coordination, supervision and evaluation of activities of assigned programs or units, as well as review of existing programs and development of new programs, departmental policies, and goals. Probation Division Directors II manage a major institution, region, or administrative section made up of diverse units and programs; train, supervise and evaluate subordinate supervisory, management, professional and clerical staff; prepare and manage unit budgets and justify expenditures; assist staff with complex or problem cases; and assume a leadership role in coordinating activities with the courts, law enforcement agencies, and public and private social service agencies. For more detailed information, refer to the Probation Division Director II job description. We are also accepting applications for Probation Division Director I which requires a separate application. Applicants are encouraged to apply for both levels as appropriate. CONDITIONS OF EMPLOYMENT Peace Officer Status: These positions have peace officer status under Penal Code Section 830.5 and may require incumbents to be armed and to supervise armed staff. All Division Directors II will be expected to participate in a continuum of force training program which includes control of aggression, tactical negotiations, unarmed defensive tactics, and use of pepper spray. Incumbents must also enroll in and successfully complete the department's arming training, Field Training Officer (FTO) program, and maintain qualification standards , and must be willing to accept an armed assignment at the discretion of the appointing authority. Promotional Background Update: At the time of appointment, candidates must pass a promotional background update. Travel: Travel throughout the county will be required. This position requires the possession of a valid CA Class C driver license. Employees in this class may be required to use personal vehicles and may be required to show proof of automobile liability insurance. Minimum Requirements Applicants must meet both the education and experience requirements under one of the following options: Option Education Experience Option 1 Completion of a Bachelor's degree from a college or university.* Two (2) years as a Probation Division Director I -AND- two (2) years as Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Option 2 Associates Degree or its equivalent in Behavioral Science, Criminal Justice, Public Administration, or a closely related field of study. Two (2) years as a Probation Division Director I -AND- four (4) years as Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Option 3 Graduation from a U.S. high School, G.E.D. or a U.S. Department of Education approved High School Equivalency Test - AND- completed San Bernardino MLA or CPOC/MLA Training Two (2) years as a Probation Division Director I -AND- Six (6) years as a Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Experience Substitution: Eighteen (18) months experience as a SPO or PCSII may substitute up to one (1) year of Division Director I experience. Important Notes: * Degrees must be accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will possess comprehensive knowledge of current departmental policies and procedures and demonstrate sound judgment in applying appropriate methods and practices. Selection Process Examination : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 p.m., Friday, February 10, 2023. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: 2/10/2023 5:00 PM Pacific
Jan 29, 2023
Full Time
The Job This recruitment is only open to current County of San Bernardino, Fire Department, or Special Districts employees who hold a regular, contract, extra-help, recurrent, Public Service Employee, Work Experience Program (WEX) or intern position. Your County employment must be clearly listed in your work history. The Probation Department is recruiting for Probation Division Directors II who are assigned to an operational section or program, and plan, organize, and supervise functions within one of the department's three bureaus. Division Directors II are responsible for the coordination, supervision and evaluation of activities of assigned programs or units, as well as review of existing programs and development of new programs, departmental policies, and goals. Probation Division Directors II manage a major institution, region, or administrative section made up of diverse units and programs; train, supervise and evaluate subordinate supervisory, management, professional and clerical staff; prepare and manage unit budgets and justify expenditures; assist staff with complex or problem cases; and assume a leadership role in coordinating activities with the courts, law enforcement agencies, and public and private social service agencies. For more detailed information, refer to the Probation Division Director II job description. We are also accepting applications for Probation Division Director I which requires a separate application. Applicants are encouraged to apply for both levels as appropriate. CONDITIONS OF EMPLOYMENT Peace Officer Status: These positions have peace officer status under Penal Code Section 830.5 and may require incumbents to be armed and to supervise armed staff. All Division Directors II will be expected to participate in a continuum of force training program which includes control of aggression, tactical negotiations, unarmed defensive tactics, and use of pepper spray. Incumbents must also enroll in and successfully complete the department's arming training, Field Training Officer (FTO) program, and maintain qualification standards , and must be willing to accept an armed assignment at the discretion of the appointing authority. Promotional Background Update: At the time of appointment, candidates must pass a promotional background update. Travel: Travel throughout the county will be required. This position requires the possession of a valid CA Class C driver license. Employees in this class may be required to use personal vehicles and may be required to show proof of automobile liability insurance. Minimum Requirements Applicants must meet both the education and experience requirements under one of the following options: Option Education Experience Option 1 Completion of a Bachelor's degree from a college or university.* Two (2) years as a Probation Division Director I -AND- two (2) years as Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Option 2 Associates Degree or its equivalent in Behavioral Science, Criminal Justice, Public Administration, or a closely related field of study. Two (2) years as a Probation Division Director I -AND- four (4) years as Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Option 3 Graduation from a U.S. high School, G.E.D. or a U.S. Department of Education approved High School Equivalency Test - AND- completed San Bernardino MLA or CPOC/MLA Training Two (2) years as a Probation Division Director I -AND- Six (6) years as a Supervising Probation Officer or as a Probation Corrections Supervisor II with San Bernardino County. Experience Substitution: Eighteen (18) months experience as a SPO or PCSII may substitute up to one (1) year of Division Director I experience. Important Notes: * Degrees must be accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications The ideal candidate will possess comprehensive knowledge of current departmental policies and procedures and demonstrate sound judgment in applying appropriate methods and practices. Selection Process Examination : There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials. Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 p.m., Friday, February 10, 2023. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: 2/10/2023 5:00 PM Pacific
San Bernardino County
Department of Aging and Adult Services/Office of the Public Guardian District Manager
SAN BERNARDINO COUNTY, CA San Bernardino, California, United States
The Job Priority Review: Apply by 5:00 PM on Friday , February 3, 2023, for Priority Consideration for First Round Interviews Recruitment and Retention Bonus: Bonus payments up to $2,000 in total compensation may be available for newly hired employees from this recruitment Referral Bonus: Employees in a regular position who refer a qualified candidate to this recruitment may be eligible to receive a referral bonus* *According to criteria established in the Teamsters Unit Memorandum of Understanding (MOU) ( see pages 108-109 ) FUTURE SALARY INCREASES 3% Effective February 25, 2023 Range 64: Competitive salary range up to $108,222.40 annually depending on qualifications** The Department of Aging and Adult Services/Office of the Public Guardian is recruiting for District Managers , who plan, organize, and direct the work of multiple units of social services and support staff for an assigned region. Incumbents will require skills to evaluate operations from a macro perspective, lead various projects in development, and implement new programs/ policies. 2022 National Association of Counties ( NACo ) Achievement Awards Age Wise Home and Community-Based Mental Health Services Expands Access for Seniors COVID-19 Homebound Vaccination Program Helpful Resources for Seniors Booklet Puts Vital Resources at Seniors' Fingertips Senior and Disabled Adult Vaccination Outreach and Clinics: A Collaborative Effort District Managers perform the following duties: develop, implement and maintain regional program goals in support of the department's business plan and budget; ensure compliance with federal and state laws; evaluate and ensure quality and effectiveness of programs; identify and provide analysis of proposed regulations and impacts; and supervise through subordinate supervisors. District Managers also handle and resolve inquiries and complaints, and participate and provide leadership in joint planning activities with other agencies, departments, community organizations, etc. For more information regarding job duties, refer to the Department of Aging and Adult Services/Office of the Public Guardian District Manager job description. CONDITIONS OF EMPLOYMENT Travel: Travel throughout the County will be required and may also include State-wide travel. Employees may be required to make provisions for transportation and to use personal vehicles (mileage reimbursement is available). A valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. **Salary increases contingent upon Property Related Revenue and/or statewide Proposition 172 Sales Tax Collections performance. Minimum Requirements Education: A Bachelor's degree in behavioral/social science, business/public administration, or a closely related field. -AND- Experience: Two (2) years of experience supervising a unit of staff performing social worker duties OR program delivery duties in a human/social services agency. Qualifying experience must include one (1) year of professional-level administrative experience with primary responsibility for 1) overseeing program operations, including development, implementation, and evaluation of programs; or 2) overseeing the agency's budget and management of its fiscal operations, which includes developing budget justification, performing financial analysis of programs and business operations. Note: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degree or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications A Master's degree in a behavioral science and qualifying experience in a program primarily serving the elderly and adults with disabilities is highly desirable. The ideal candidate will have second-level supervisory or management experience, with strong analytical skills, an ability to evaluate operations from a macro perspective and possess project development experience. The deal candidate will also have experience developing, coordinating and implementing new programs/policies and/or operational modifications or changes to existing programs in a large department/organization. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Jan 29, 2023
Full Time
The Job Priority Review: Apply by 5:00 PM on Friday , February 3, 2023, for Priority Consideration for First Round Interviews Recruitment and Retention Bonus: Bonus payments up to $2,000 in total compensation may be available for newly hired employees from this recruitment Referral Bonus: Employees in a regular position who refer a qualified candidate to this recruitment may be eligible to receive a referral bonus* *According to criteria established in the Teamsters Unit Memorandum of Understanding (MOU) ( see pages 108-109 ) FUTURE SALARY INCREASES 3% Effective February 25, 2023 Range 64: Competitive salary range up to $108,222.40 annually depending on qualifications** The Department of Aging and Adult Services/Office of the Public Guardian is recruiting for District Managers , who plan, organize, and direct the work of multiple units of social services and support staff for an assigned region. Incumbents will require skills to evaluate operations from a macro perspective, lead various projects in development, and implement new programs/ policies. 2022 National Association of Counties ( NACo ) Achievement Awards Age Wise Home and Community-Based Mental Health Services Expands Access for Seniors COVID-19 Homebound Vaccination Program Helpful Resources for Seniors Booklet Puts Vital Resources at Seniors' Fingertips Senior and Disabled Adult Vaccination Outreach and Clinics: A Collaborative Effort District Managers perform the following duties: develop, implement and maintain regional program goals in support of the department's business plan and budget; ensure compliance with federal and state laws; evaluate and ensure quality and effectiveness of programs; identify and provide analysis of proposed regulations and impacts; and supervise through subordinate supervisors. District Managers also handle and resolve inquiries and complaints, and participate and provide leadership in joint planning activities with other agencies, departments, community organizations, etc. For more information regarding job duties, refer to the Department of Aging and Adult Services/Office of the Public Guardian District Manager job description. CONDITIONS OF EMPLOYMENT Travel: Travel throughout the County will be required and may also include State-wide travel. Employees may be required to make provisions for transportation and to use personal vehicles (mileage reimbursement is available). A valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. **Salary increases contingent upon Property Related Revenue and/or statewide Proposition 172 Sales Tax Collections performance. Minimum Requirements Education: A Bachelor's degree in behavioral/social science, business/public administration, or a closely related field. -AND- Experience: Two (2) years of experience supervising a unit of staff performing social worker duties OR program delivery duties in a human/social services agency. Qualifying experience must include one (1) year of professional-level administrative experience with primary responsibility for 1) overseeing program operations, including development, implementation, and evaluation of programs; or 2) overseeing the agency's budget and management of its fiscal operations, which includes developing budget justification, performing financial analysis of programs and business operations. Note: Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degree or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Desired Qualifications A Master's degree in a behavioral science and qualifying experience in a program primarily serving the elderly and adults with disabilities is highly desirable. The ideal candidate will have second-level supervisory or management experience, with strong analytical skills, an ability to evaluate operations from a macro perspective and possess project development experience. The deal candidate will also have experience developing, coordinating and implementing new programs/policies and/or operational modifications or changes to existing programs in a large department/organization. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the application and the Supplemental Questionnaire. You are encouraged to include detailed descriptions of your qualifying experience and skills, as only the most highly qualified applicants will be referred to the Department. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Closing Date/Time: Continuous
Oklahoma State Department of Health
Admin Programs Officer II
Oklahoma State Department of Health Oklahoma County, Oklahoma, United States
Job Posting Title Admin Programs Officer II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Community Development Job Posting End Date (Continuous if Blank) February 10, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $55,000 based on education and experience. Job Description Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family. Typical Functions Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures, and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison. Level Descriptor At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience.*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. Knowledge, Skills, Abilities and Competencies Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions. Special Requirements Some positions may require that applicants be willing and able to fulfill job-related travel normally associated with this position. Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Jan 28, 2023
Full Time
Job Posting Title Admin Programs Officer II Agency 340 OKLAHOMA STATE DEPARTMENT OF HEALTH Supervisory Organization 340 Community Development Job Posting End Date (Continuous if Blank) February 10, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The annual salary for this position is up to $55,000 based on education and experience. Job Description Basic Purpose Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities. Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family. Typical Functions Plans, organizes and/or directs a component of an agency or institutional program or a major division, program, or function established to accomplish a basic goal or mission of the agency. Interprets and advises agency personnel and the general public on departmental rules, regulations and laws governing the operation of the agency, division or department program. Prepares administrative, statistical and/or fiscal documents pertaining to departmental activity. Provides supervision or direction to assigned staff in planning, promoting, and implementing programs in accordance with agency policies and goals. Advises on future resource requirements, priorities for programs and activities; estimates timetables for accomplishing assigned activities; develops policies, rules, and regulations consistent with state and federal laws pertaining to the administration of programs. Plans, develops and conducts training, seminars, meetings, or clinics as required; represents the agency at meetings, seminars, and conferences. Drafts policies and procedures, and develops contract or grant proposals. Reviews proposed legislation and recommends changes; may act as legislative liaison. Level Descriptor At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff. Education and Experience Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience.*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager. Knowledge, Skills, Abilities and Competencies Knowledge, Skills and Abilities required at this level include knowledge of the methods of organization and management; of public administration; of agency policies and procedures; of grant or contract program requirements; of the legislative process; of basic research and statistical techniques; of federal and state laws and regulations relating to administration of assigned programs; and of supervisory principles and practices. Ability is required to establish and maintain effective working relationships with others; to communicate effectively, both orally and in writing; to establish and develop training programs; to exercise good judgment in analyzing situations and making decisions; and to organize and present facts and opinions. Special Requirements Some positions may require that applicants be willing and able to fulfill job-related travel normally associated with this position. Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current State of Oklahoma employees must apply for open positions through their Workday account. Go to Careers app on WD home screen>Click on 'Find Jobs-Internal State of Oklahoma'.
Texas Tech University Health Sciences Center
Business Manager - Molecular Pathology program
Texas Tech University Health Sciences Center Lubbock, TX, United States
Position Description Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator. Major/Essential Functions Coordinate travel and submit applications and vouchers for the clinical coordinator and MP and CLS faculty and visitors Order supplies for MP and MLS programs, check budget availability, gather quotes from the lab manager, check pricing, create POs, track orders, troubleshoot issues with orders, reconcile receipt of items, finalize amounts in funds according to purchasing policies Provide administrative support to the Program Director and faculty by scheduling appointments, meetings and rooms as needed Maintain student files and records for the M P Program, and function as a backup for the MLS traditional and online programs Arrange recruitment meetings, luncheons with affiliates and informational meetings for program Maintain preceptorship files and records for MP, CLS traditional and CLS online programs Corresponds with Office of Institutional Health regarding requirements students must have prior to clinical preceptorship Maintain procurement card records and receipt notebooks Review and maintain monthly balance of accounts for MP and preceptorship funds for MLS and MP Programs Compiles required student textbook lists and distributes to bookstores Compiles course data for Banner registration for MP program Responsible for organizing the interview process for MP and CLS applicants Assembles agendas and maintains faculty/staff meeting minutes Assist with rotation tests and comprehensive exams, including set up of test, proctoring sessions, review/audit of proctoring sessions, flagging/evaluating violation to clinical educator coordinator Coordinate and arrange new student orientation for MP program Email or fax reports for student compliance with institutional requirements for preceptorships Assemble agenda and maintain advisory board committee meeting minutes Gather and maintain information for affiliate accreditation notebooks for MP, CLS traditional and CLS online programs Preparation of student preceptorship contracts for MP, CLS traditional and CLS online programs Assist clinical coordinator with affiliate paperwork, onboarding, and coordinating preceptorship assignments and packets to affiliates for MP, MLS traditional and MLS online programs. Maintain current affiliation agreements, serve as liaison between TTUHSC and MP, MLS program affiliate sites on existing and new agreements Maintain and update student handbooks, preceptorship manuals and policies Scheduling of preceptorship meetings and preparation of informational packets for MP, CLS traditional and CLS online students going on preceptorship Maintain ASCP certification records for MP, CLS traditional and CLS online students Maintain affiliate schedules for MP, CLS traditional and CLS online students Coordinate/Proctor student examinations for MP and CLS programs Submits departmental budget report to PD as requested Required Qualifications Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis. Preferred Qualifications Strong leadership skills Good interpersonal and problem-solving skills Basic computer skills (Microsoft Office) Ability to analyze company procedures to make improvements Ability to oversee affiliates' contracts Ability to navigate a learning management system (LMS) Design work schedules and organize new employee training Resolve student and affiliate issues Work with outside vendors to maintain necessary business supplies and reagents Maintain a good working relationship with affiliates Design and implement procedures to improve efficiency Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .
Jan 28, 2023
Position Description Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgment to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator. Major/Essential Functions Coordinate travel and submit applications and vouchers for the clinical coordinator and MP and CLS faculty and visitors Order supplies for MP and MLS programs, check budget availability, gather quotes from the lab manager, check pricing, create POs, track orders, troubleshoot issues with orders, reconcile receipt of items, finalize amounts in funds according to purchasing policies Provide administrative support to the Program Director and faculty by scheduling appointments, meetings and rooms as needed Maintain student files and records for the M P Program, and function as a backup for the MLS traditional and online programs Arrange recruitment meetings, luncheons with affiliates and informational meetings for program Maintain preceptorship files and records for MP, CLS traditional and CLS online programs Corresponds with Office of Institutional Health regarding requirements students must have prior to clinical preceptorship Maintain procurement card records and receipt notebooks Review and maintain monthly balance of accounts for MP and preceptorship funds for MLS and MP Programs Compiles required student textbook lists and distributes to bookstores Compiles course data for Banner registration for MP program Responsible for organizing the interview process for MP and CLS applicants Assembles agendas and maintains faculty/staff meeting minutes Assist with rotation tests and comprehensive exams, including set up of test, proctoring sessions, review/audit of proctoring sessions, flagging/evaluating violation to clinical educator coordinator Coordinate and arrange new student orientation for MP program Email or fax reports for student compliance with institutional requirements for preceptorships Assemble agenda and maintain advisory board committee meeting minutes Gather and maintain information for affiliate accreditation notebooks for MP, CLS traditional and CLS online programs Preparation of student preceptorship contracts for MP, CLS traditional and CLS online programs Assist clinical coordinator with affiliate paperwork, onboarding, and coordinating preceptorship assignments and packets to affiliates for MP, MLS traditional and MLS online programs. Maintain current affiliation agreements, serve as liaison between TTUHSC and MP, MLS program affiliate sites on existing and new agreements Maintain and update student handbooks, preceptorship manuals and policies Scheduling of preceptorship meetings and preparation of informational packets for MP, CLS traditional and CLS online students going on preceptorship Maintain ASCP certification records for MP, CLS traditional and CLS online students Maintain affiliate schedules for MP, CLS traditional and CLS online students Coordinate/Proctor student examinations for MP and CLS programs Submits departmental budget report to PD as requested Required Qualifications Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis. Preferred Qualifications Strong leadership skills Good interpersonal and problem-solving skills Basic computer skills (Microsoft Office) Ability to analyze company procedures to make improvements Ability to oversee affiliates' contracts Ability to navigate a learning management system (LMS) Design work schedules and organize new employee training Resolve student and affiliate issues Work with outside vendors to maintain necessary business supplies and reagents Maintain a good working relationship with affiliates Design and implement procedures to improve efficiency Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. EEO Statement As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. Jeanne Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .
County of Orange
ADA Specialist
Orange County, CA CA, United States
ADA Specialist (Staff Specialist) Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. THIS RECRUITMENT IS OPEN TO THE PUBLIC This recruitment is being held to establish an open eligible list to fill current and future Staff Specialist vacancies. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will close on Monday , February 20th, 2023, at 11:59 P.M. (PST) . Qualified applicants are encouraged to apply immediately. COUNTY EXECUTIVE OFFICE / OFFICE OF RISK MANAGEMENT Office of Risk Management is part of the County Executive Office (CEO). The Office preserves and protects the human and capital assets of the County of Orange to allow County departments and agencies to meet their missions without unnecessary cost. It operates as an "insurance company" for the County of Orange and manages numerous programs. THE OPPORTUNITY The ADA Staff Specialist position is within the ADA Title II Program Unit of CEO Risk Management. Work is generally performed in an office setting but will require occasional fieldwork and attending public meetings, which may extend beyond the typical workday. In addition, work includes complex telephone and face-to-face public contact situations and pressure generated by frequent interruptions, deadlines, complaints, and peak workloads. Under the supervision of the County ADA Title II Manager, responsibilities and duties for this position include: Receiving and monitoring grievances and complaints related to Title II of the Americans with Disabilities Act (ADA) of 1990 and similar state requirements. Coordinates with County Counsel and County departments to ensure consistency in the County's response to customers' ADA Title II-related requests, inquiries, and grievances. Assist the County ADA Title II Manager with lead work and updates pertaining to the County's Transition Plan and Self-Evaluations in coordination with County departments and consultants Coordinate ADA-related training to Department ADA Coordinators, including technical assistance workshops to achieve and maintain compliance with the ADA Title II Assists County departments with methods for providing modifications and accommodations to ensure public meetings are accessible and access issues are integrated into daily operational operations, policies, education, and public information Participates in the Disabilities and Access and Functional Needs (DAFN) group of the Emergency Operations Center (EOC) and other meetings as needed Assist with providing information to the Public Information Officer (PIO) and PIO support staff of the EOC on how to effectively communicate with people with disabilities Assist with developing and maintaining relationships with local disability advocacy groups and the local disability community Provides written and oral reports, including proposals and presentations as needed Handles sensitive and confidential matters Performs other related duties as assigned DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, the ideal candidate will possess at least one (1) year of experience as an ADA Coordinator, Disability Rights Coordinator, or similar related experience . A bachelor's degree in rehabilitation counseling, disability studies, nursing, the social sciences, or a related field may substitute a portion of the required experience. The ideal candidate will have extensive experience in the following key competencies: Technical Knowledge: State and federal laws, rules, and regulations pertaining to civil rights, ordinances, and regulations barring discrimination against disabled persons, especially Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act and their implementing regulations Major legal cases and practical, cost-effective compliance measures in the area of 504 and ADA compliance as they apply to cities, counties, and state governments Familiarity with compliance and due process procedures under both 504 and ADA Architectural and building standards as outlined in the Uniform Federal Accessibility Standards (UFAS), Title 24 of the California Health and Safety Code, the Americans with Disabilities Act, and California Building Standards Code (Chapter 11B) Disability and disability-related issues, as well as resources to support Principles and practices of program and policy planning, development, administration, and evaluation; research methods, systems, and procedures analysis Principles and practices of budget monitoring Modern office procedures, methods, and computer equipment Principles and practices of education and public speaking, including the planning, preparing, and evaluating of educational materials and outreach tools Experience conducting physical site surveys, accessibility assessment preferred Experience utilizing instruments for calculating measurements, slopes such as metal measuring tape, distance wheels, digital level, and pressure gauge Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Judgment/Analysis: Exercise discretion and maintain confidential and sensitive information as dictated by the assignment Calculate heights, depths, and relative positions while accurately recording results Assist with planning, coordinating, reviewing, and evaluating the County's ADA compliance practices Able to analyze and interpret data gathered in the field Interpret and apply laws, regulations, policies, and procedures Communication/Collaboration: Communicate clearly and accurately, both orally and in writing, using conflict resolution skills as needed Deal tactfully and effectively with a wide variety of board and commission members, government officials, civic groups, unions, the public, and County staff Represent the County in meetings with unions, members of the public, and government bodies to promote program goals Demonstrate the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Prepare clear, concise, and accurate written studies, proposals, reports, and presentations Work well in a team environment as well as independently Consistently demonstrating a positive attitude and strong work ethic While not required, the ideal candidate will possess the following: Certified Rehabilitation Counselor (CRC) Certificate or ADA Coordinator Training Certification (ACTCP) L ICENSE REQUIRMENT Must have a valid California Class C Drivers's license and a driving record that would enable the candidate to use a County issued vehicle. Or should be able to obtain a valid California Class C Drivers license by date of appointment. MINIMUM QUALIFICATIONS Click here to view the complete classification description for the Staff Specialist. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Only the most successful candidates will be placed on the eligible list. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows: Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason) In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status. The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Aniko Ruha at aniko.ruha@ocgov.com or (714) 834-7370. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 2/20/2023 11:59 PM Pacific
Jan 28, 2023
Full Time
ADA Specialist (Staff Specialist) Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. THIS RECRUITMENT IS OPEN TO THE PUBLIC This recruitment is being held to establish an open eligible list to fill current and future Staff Specialist vacancies. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will close on Monday , February 20th, 2023, at 11:59 P.M. (PST) . Qualified applicants are encouraged to apply immediately. COUNTY EXECUTIVE OFFICE / OFFICE OF RISK MANAGEMENT Office of Risk Management is part of the County Executive Office (CEO). The Office preserves and protects the human and capital assets of the County of Orange to allow County departments and agencies to meet their missions without unnecessary cost. It operates as an "insurance company" for the County of Orange and manages numerous programs. THE OPPORTUNITY The ADA Staff Specialist position is within the ADA Title II Program Unit of CEO Risk Management. Work is generally performed in an office setting but will require occasional fieldwork and attending public meetings, which may extend beyond the typical workday. In addition, work includes complex telephone and face-to-face public contact situations and pressure generated by frequent interruptions, deadlines, complaints, and peak workloads. Under the supervision of the County ADA Title II Manager, responsibilities and duties for this position include: Receiving and monitoring grievances and complaints related to Title II of the Americans with Disabilities Act (ADA) of 1990 and similar state requirements. Coordinates with County Counsel and County departments to ensure consistency in the County's response to customers' ADA Title II-related requests, inquiries, and grievances. Assist the County ADA Title II Manager with lead work and updates pertaining to the County's Transition Plan and Self-Evaluations in coordination with County departments and consultants Coordinate ADA-related training to Department ADA Coordinators, including technical assistance workshops to achieve and maintain compliance with the ADA Title II Assists County departments with methods for providing modifications and accommodations to ensure public meetings are accessible and access issues are integrated into daily operational operations, policies, education, and public information Participates in the Disabilities and Access and Functional Needs (DAFN) group of the Emergency Operations Center (EOC) and other meetings as needed Assist with providing information to the Public Information Officer (PIO) and PIO support staff of the EOC on how to effectively communicate with people with disabilities Assist with developing and maintaining relationships with local disability advocacy groups and the local disability community Provides written and oral reports, including proposals and presentations as needed Handles sensitive and confidential matters Performs other related duties as assigned DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, the ideal candidate will possess at least one (1) year of experience as an ADA Coordinator, Disability Rights Coordinator, or similar related experience . A bachelor's degree in rehabilitation counseling, disability studies, nursing, the social sciences, or a related field may substitute a portion of the required experience. The ideal candidate will have extensive experience in the following key competencies: Technical Knowledge: State and federal laws, rules, and regulations pertaining to civil rights, ordinances, and regulations barring discrimination against disabled persons, especially Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act and their implementing regulations Major legal cases and practical, cost-effective compliance measures in the area of 504 and ADA compliance as they apply to cities, counties, and state governments Familiarity with compliance and due process procedures under both 504 and ADA Architectural and building standards as outlined in the Uniform Federal Accessibility Standards (UFAS), Title 24 of the California Health and Safety Code, the Americans with Disabilities Act, and California Building Standards Code (Chapter 11B) Disability and disability-related issues, as well as resources to support Principles and practices of program and policy planning, development, administration, and evaluation; research methods, systems, and procedures analysis Principles and practices of budget monitoring Modern office procedures, methods, and computer equipment Principles and practices of education and public speaking, including the planning, preparing, and evaluating of educational materials and outreach tools Experience conducting physical site surveys, accessibility assessment preferred Experience utilizing instruments for calculating measurements, slopes such as metal measuring tape, distance wheels, digital level, and pressure gauge Utilizing Windows, Microsoft Word, Excel, Outlook, Access, and PowerPoint Maintaining and managing pertinent information by creating documents, spreadsheets, and other related documents Judgment/Analysis: Exercise discretion and maintain confidential and sensitive information as dictated by the assignment Calculate heights, depths, and relative positions while accurately recording results Assist with planning, coordinating, reviewing, and evaluating the County's ADA compliance practices Able to analyze and interpret data gathered in the field Interpret and apply laws, regulations, policies, and procedures Communication/Collaboration: Communicate clearly and accurately, both orally and in writing, using conflict resolution skills as needed Deal tactfully and effectively with a wide variety of board and commission members, government officials, civic groups, unions, the public, and County staff Represent the County in meetings with unions, members of the public, and government bodies to promote program goals Demonstrate the principles of writing and grammar, including correct spelling and proper word usage, punctuation, and sentence structure Prepare clear, concise, and accurate written studies, proposals, reports, and presentations Work well in a team environment as well as independently Consistently demonstrating a positive attitude and strong work ethic While not required, the ideal candidate will possess the following: Certified Rehabilitation Counselor (CRC) Certificate or ADA Coordinator Training Certification (ACTCP) L ICENSE REQUIRMENT Must have a valid California Class C Drivers's license and a driving record that would enable the candidate to use a County issued vehicle. Or should be able to obtain a valid California Class C Drivers license by date of appointment. MINIMUM QUALIFICATIONS Click here to view the complete classification description for the Staff Specialist. RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials for minimum qualifications. After the initial screening, qualified applicants will be referred to the next step of the selection process. All applicants will be notified via email of their status in the process. Structured Oral Interview | SOI (Weighted 100%) Applicants will be interviewed and rated by an oral interview panel of job knowledge experts. Each applicant's rating will be based on responses to a series of structured questions designed to elicit the applicant's qualifications for the job. Only the most successful candidates will be placed on the eligible list. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination and boosting as follows: Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted in accordance with applicable state orders . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason) In addition, depending on assignment and COVID-19 Community Level, workers in certain high-risk settings may be required to wear masks regardless of vaccination status. The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position. EMAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Aniko Ruha at aniko.ruha@ocgov.com or (714) 834-7370. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Closing Date/Time: 2/20/2023 11:59 PM Pacific
City and County of Denver
Correctional Case Specialist II - Community Corrections
City and County of Denver Denver, Colorado, United States
About Our Job This position will be located at 10500 E Smith Road. Interested applicants must be willing to work in a setting that is located on the Denver County Jail campus and available to work non-traditional shifts and workdays.This case management role will be responsible for a caseload up to 20 participants. Successful candidates must complete and pass a background investigation that encompasses the applicant's employment and criminal history. The goal of IMPACT Center program is to teach clients practical skills and tools needed to be successful upon reentry into the community. Emphasis is placed on treatment that specifically addresses criminogenic risk/needs by using social learning skill-building activities to assist with cognitive, social, emotional, and coping skill development.utilizes the Cognitive Behavioral Interventions - A Comprehensive Curriculum (CBI-CC) treatment model. This research-informed treatment program uses strategies and techniques to work with adult male clients. Job responsibilities will include: Direct care and facilitation of cognitive behavioral groups with the client population Monitoring of clients during structured time Model pro-social behaviors and providing on-going behavior change feedback to clients Individual meetings with clients to address their individual criminogenic needs Documenting individual and group client interactions Providing referrals as appropriate to address criminogenic needs that are not targeted through CBI-CC Curriculum Completing the Standardized Offender Assessment -Revised (SOA-R) Completing case plans in collaboration with the client Discharge planning with client and assigned Clinical staff Participating in and supervising clients during community outings Participating in ongoing training to further enhance working with the population Assist Project: Elevate (female facility) when needed About You Our ideal candidate will have: Have experience working in Community Corrections or with a Criminal Justice Involved Population Strong computer skills Knowledge of research and interviewing techniques sufficient to be able to determine what information is needed, secure and analyze desired information, and formulate logical recommendations Consistent attention to detail and the ability to multi-task Commitment to working collaboratively within a team to ensure work is completed timely Motivated to work with high risk/high need clients and ability to demonstrate a healthy working alliance with clients to assist them with behavior change and risk reduction We realize your time is valuable so please do not apply if you donot have at least the following required minimum qualifications: Education Requirement: Equivalent to a Bachelor's Degree from an accredited college or university with major coursework in Sociology, Psychology, Criminal Justice, Human Services, Public Administration, or a related field required. Experience Requirement:Two (2) years' experience as a Correctional Case Specialist I, or in a directly related field or in the performance of similar duties and responsibilities required. Education and Experience Equivalency:One (1) year of the appropriate type and level of experience may be substituted for each required year of posthigh school education. Additional appropriate education may be substituted for the minimum experience requirements. License/Certification Requirement:Possession of, or ability to obtain, Adult CPR, AED, Naloxone, and First Aid certifications after date of hire. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CN3353 Correctional Case Specialist II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $25.87 - $40.10 Starting Pay Based on Experience and Education Agency Department of Safety The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
Jan 28, 2023
Full Time
About Our Job This position will be located at 10500 E Smith Road. Interested applicants must be willing to work in a setting that is located on the Denver County Jail campus and available to work non-traditional shifts and workdays.This case management role will be responsible for a caseload up to 20 participants. Successful candidates must complete and pass a background investigation that encompasses the applicant's employment and criminal history. The goal of IMPACT Center program is to teach clients practical skills and tools needed to be successful upon reentry into the community. Emphasis is placed on treatment that specifically addresses criminogenic risk/needs by using social learning skill-building activities to assist with cognitive, social, emotional, and coping skill development.utilizes the Cognitive Behavioral Interventions - A Comprehensive Curriculum (CBI-CC) treatment model. This research-informed treatment program uses strategies and techniques to work with adult male clients. Job responsibilities will include: Direct care and facilitation of cognitive behavioral groups with the client population Monitoring of clients during structured time Model pro-social behaviors and providing on-going behavior change feedback to clients Individual meetings with clients to address their individual criminogenic needs Documenting individual and group client interactions Providing referrals as appropriate to address criminogenic needs that are not targeted through CBI-CC Curriculum Completing the Standardized Offender Assessment -Revised (SOA-R) Completing case plans in collaboration with the client Discharge planning with client and assigned Clinical staff Participating in and supervising clients during community outings Participating in ongoing training to further enhance working with the population Assist Project: Elevate (female facility) when needed About You Our ideal candidate will have: Have experience working in Community Corrections or with a Criminal Justice Involved Population Strong computer skills Knowledge of research and interviewing techniques sufficient to be able to determine what information is needed, secure and analyze desired information, and formulate logical recommendations Consistent attention to detail and the ability to multi-task Commitment to working collaboratively within a team to ensure work is completed timely Motivated to work with high risk/high need clients and ability to demonstrate a healthy working alliance with clients to assist them with behavior change and risk reduction We realize your time is valuable so please do not apply if you donot have at least the following required minimum qualifications: Education Requirement: Equivalent to a Bachelor's Degree from an accredited college or university with major coursework in Sociology, Psychology, Criminal Justice, Human Services, Public Administration, or a related field required. Experience Requirement:Two (2) years' experience as a Correctional Case Specialist I, or in a directly related field or in the performance of similar duties and responsibilities required. Education and Experience Equivalency:One (1) year of the appropriate type and level of experience may be substituted for each required year of posthigh school education. Additional appropriate education may be substituted for the minimum experience requirements. License/Certification Requirement:Possession of, or ability to obtain, Adult CPR, AED, Naloxone, and First Aid certifications after date of hire. Licenses and certifications must be kept current as a condition of employment. About Everything Else Job Profile CN3353 Correctional Case Specialist II To view the full job profile including position specifications, physical demands, and probationary period, click here . Position Type Limited (Fixed Term) Position Salary Range $25.87 - $40.10 Starting Pay Based on Experience and Education Agency Department of Safety The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. For information about right to work, click here for English or here for Spanish.
County of Santa Cruz
CHIEF DEPUTY CLERK, BOARD OF SUPERVISORS
Santa Cruz County, CA Santa Cruz, California, United States
Introduction The County of Santa Cruz invites you to apply for the position of CHIEF DEPUTY CLERK, BOARD OF SUPERVISORS To view the full job announcement: Click Here Closing Date/Time: 2/24/2023 11:59:00 PM
Jan 28, 2023
Full Time
Introduction The County of Santa Cruz invites you to apply for the position of CHIEF DEPUTY CLERK, BOARD OF SUPERVISORS To view the full job announcement: Click Here Closing Date/Time: 2/24/2023 11:59:00 PM
Merced County
Behavioral Health & Recovery Services Division Director
Merced County, CA Merced, CA, United States
Examples of Duties Duties may include, but are not limited to the following: Plans, organizes, manages, coordinates, implements, and oversees all functions for the Behavioral Health and Recovery Services Youth and Adult Systems of Care programs to include managed care, contract compliance, and facilities certification. Fiscal compliance and revenue enhancement. Develops, administers, and ensures proper compliance with all State and Federal entities in accordance with the various funding sources mandates. Develops required State mandated reports on Children and Adult Systems of Care. Develops and updates plans for special projects, oversees the Service delivery of Youth and Adult Services Teams and contract providers to meet service goals. Oversees managed care, quality improvement, and utilization review process for Youth and Adult Systems of Care. Prepares and updates MOUs with partner agencies and entities. Serves as a resource regarding training and a variety of special project. Represents the Department with assigned functions, community organizations, and other government agencies. Coordinates and directs through subordinate managers the work of staff engaged in providing children and adult mental health services. Directs and evaluates the work of subordinate managers and supervisors. Develops and monitors contracts including negotiation of requirements and costs. Develops service and program information to keep public informed. If assigned to Alcohol and Drug Division may also: Be responsible for managing and completing the initial and bi-annual re-certifications for all AOD programs and assisting providers as needed. Ensure that all programs are in compliance with state and federal regulations. Participate in regular SAPT and State Workgroup conference and in-person meetings. Conduct or ensure periodic quality assurance reviews and NNA Desk Audits are completed and develop and monitor Plan of Corrections (POC), as needed. Review and monitor AOD billing, revenues and meet monthly to review impacts and create solutions. Facilitate Substance Use In-Service training for the community upon request. Minimum Qualifications Experience : Four (4) years of progressively responsible experience in mental health adult/youth systems of care program management in a Mental Health Public Agency. Experience shall include supervision of staff; program evaluation, with experience in the development OR administration of Youth Services Programs and/or Adult Services. Work background shall include experience in areas such as program policy development; supervision of staff, and administrative program oversight. Two (2) years of this experience must have been in a full-time supervisory capacity. Education : Equivalent to graduation from an accredited institution with a master's degree in counseling, psychology, social work, or closely related field Licenses : Must be licensed for at least two (2) years with a license from the State of California as a Licensed Clinical Social Worker (LCSW), a Licensed Marriage Family Therapist (LMFT), Licensed Professional Clinical Counselor (LPCC) or Clinical Psychologist. Essential Functions ESSENTIAL FUNCTIONS Discern and efficiently apply all mandates related to the California Department of Healthcare Services and Substance Use Services. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Establish, implement and achieve goals and objectives. Maintain confidential information in accordance with legal standards and/or County regulations. Represent the County with the community and other agencies. Administer a budget, personnel and programs. Make presentations to the Mental Health Board and other groups. Train, evaluate and supervise staff. Frequent operation of personal computer and other modern office equipment. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Knowledge of : The functions, policies, programs, and procedures of the Merced County Behavioral Health and Recovery Services Department. State and Federal funding sources and mandated services. Requirements, methods, and techniques for comprehensive special project and program planning development and administration. Rules, regulations, and laws governing the procurement of equipment and services in a public agency. Development and application of automated methods and systems to operations and programs. Diagnostic and Statistical Manual (DSM) V. Best Practices model related to Children and Adult Systems of Care Services. Operating policies and general functions of the State Department of Mental Health. Budget development and expenditure control. Business and public administration, including organization analysis and development. Program evaluation techniques, procedures and methods. Adult learning theories and staff development. Systems integration processes and issues. Data processing. Ability to : Plan, organize, implement, supervise and evaluate substance use and mental health program. Develop and implement reporting and tracking systems; meet goals, objectives and deadlines. Identify community needs and enlist the support of diverse agencies and community organizations and individuals. Provide direction, supervision, training, development, and work evaluation for Division staff. Obtain State and Federal funding for large scale, long-term projects/Grants. Develop budgets and control expenditures. Review the work of Division staff and resolve a variety of problems. Insure proper implementation/conversion and/or adjustments of Department to automated systems as requested by funding sources to capture appropriate data. Negotiate contracts and procure equipment and services. Be responsible for the development, maintenance, and implementation of a variety of statistics, records, and reports. Coordinate Division operations, functions, and services with other departmental programs and government agencies. Effectively represent the Behavioral Health and Recovery Services Department in contacts with the public, community organizations, and other government agencies. Establish and maintain cooperative working relationships with those contacted during the course of work. Analyze data and make recommendations for improvement of services. HOLIDAYS & LEAVES MANAGEMENT LEAVE May receive, depending upon classification, 96 hours per Fiscal Year (prorated for the time remaining in the fiscal year). VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled consecutive work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE Management Disability Plan includes a comprehensive Short/Long Term Disability plan paid for by the County. LIFE INSURANCE $50,000 County-paid Management Life Insurance coverage. $5,000 County-paid Life Insurance coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) MHN EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and Work-life Resource services. For more information log on to members.mhn.com. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Do you have a license from the State of California as a Licensed Clinical Social Worker (LCSW), a Licensed Marriage Family Therapist (LMFT), a Licensed Professional Clinical Counselor (LPCC) or a Clinical Psychologist for at least two years? Yes No 02 Describe your experience developing and implementing clinical treatment programs. Identify the specific programs, staffing size, and the level of responsibility in the development and implementation. 03 Describe your budget experience, the size and complexity of the budget, and your level of responsibility. 04 Describe your experience analyzing data as it pertained to program management. How would you utilize the data to change or enhance a program based on those data sets? 05 Describe your experience, if any, developing, implementing, and/or directly providing clinical mental health services to general youth and foster care youth? 06 What do you consider the top 3 areas of concerns or challenges for BHRS. Required Question
Jan 28, 2023
Full Time
Examples of Duties Duties may include, but are not limited to the following: Plans, organizes, manages, coordinates, implements, and oversees all functions for the Behavioral Health and Recovery Services Youth and Adult Systems of Care programs to include managed care, contract compliance, and facilities certification. Fiscal compliance and revenue enhancement. Develops, administers, and ensures proper compliance with all State and Federal entities in accordance with the various funding sources mandates. Develops required State mandated reports on Children and Adult Systems of Care. Develops and updates plans for special projects, oversees the Service delivery of Youth and Adult Services Teams and contract providers to meet service goals. Oversees managed care, quality improvement, and utilization review process for Youth and Adult Systems of Care. Prepares and updates MOUs with partner agencies and entities. Serves as a resource regarding training and a variety of special project. Represents the Department with assigned functions, community organizations, and other government agencies. Coordinates and directs through subordinate managers the work of staff engaged in providing children and adult mental health services. Directs and evaluates the work of subordinate managers and supervisors. Develops and monitors contracts including negotiation of requirements and costs. Develops service and program information to keep public informed. If assigned to Alcohol and Drug Division may also: Be responsible for managing and completing the initial and bi-annual re-certifications for all AOD programs and assisting providers as needed. Ensure that all programs are in compliance with state and federal regulations. Participate in regular SAPT and State Workgroup conference and in-person meetings. Conduct or ensure periodic quality assurance reviews and NNA Desk Audits are completed and develop and monitor Plan of Corrections (POC), as needed. Review and monitor AOD billing, revenues and meet monthly to review impacts and create solutions. Facilitate Substance Use In-Service training for the community upon request. Minimum Qualifications Experience : Four (4) years of progressively responsible experience in mental health adult/youth systems of care program management in a Mental Health Public Agency. Experience shall include supervision of staff; program evaluation, with experience in the development OR administration of Youth Services Programs and/or Adult Services. Work background shall include experience in areas such as program policy development; supervision of staff, and administrative program oversight. Two (2) years of this experience must have been in a full-time supervisory capacity. Education : Equivalent to graduation from an accredited institution with a master's degree in counseling, psychology, social work, or closely related field Licenses : Must be licensed for at least two (2) years with a license from the State of California as a Licensed Clinical Social Worker (LCSW), a Licensed Marriage Family Therapist (LMFT), Licensed Professional Clinical Counselor (LPCC) or Clinical Psychologist. Essential Functions ESSENTIAL FUNCTIONS Discern and efficiently apply all mandates related to the California Department of Healthcare Services and Substance Use Services. Communicate effectively with others in person, in writing, and over the telephone. Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports. Meet deadlines under stressful conditions. Resolve conflicts and respond appropriately to complaints. Complete multiple priority projects with conflicting deadlines. Establish, implement and achieve goals and objectives. Maintain confidential information in accordance with legal standards and/or County regulations. Represent the County with the community and other agencies. Administer a budget, personnel and programs. Make presentations to the Mental Health Board and other groups. Train, evaluate and supervise staff. Frequent operation of personal computer and other modern office equipment. Repetitive motion, sitting for long periods, walking. Occasional standing, pushing, pulling, bending, squatting, climbing. Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds. Constant good overall vision and reading and close-up work. Frequent color perception and use of eye/hand coordination. Occasional use of depth perception and peripheral vision. Normal dexterity with frequent writing. Frequent hearing of normal speech, hearing/talking on the telephone, talking in person. Frequent decision making, concentration, and public contact. Knowledge of : The functions, policies, programs, and procedures of the Merced County Behavioral Health and Recovery Services Department. State and Federal funding sources and mandated services. Requirements, methods, and techniques for comprehensive special project and program planning development and administration. Rules, regulations, and laws governing the procurement of equipment and services in a public agency. Development and application of automated methods and systems to operations and programs. Diagnostic and Statistical Manual (DSM) V. Best Practices model related to Children and Adult Systems of Care Services. Operating policies and general functions of the State Department of Mental Health. Budget development and expenditure control. Business and public administration, including organization analysis and development. Program evaluation techniques, procedures and methods. Adult learning theories and staff development. Systems integration processes and issues. Data processing. Ability to : Plan, organize, implement, supervise and evaluate substance use and mental health program. Develop and implement reporting and tracking systems; meet goals, objectives and deadlines. Identify community needs and enlist the support of diverse agencies and community organizations and individuals. Provide direction, supervision, training, development, and work evaluation for Division staff. Obtain State and Federal funding for large scale, long-term projects/Grants. Develop budgets and control expenditures. Review the work of Division staff and resolve a variety of problems. Insure proper implementation/conversion and/or adjustments of Department to automated systems as requested by funding sources to capture appropriate data. Negotiate contracts and procure equipment and services. Be responsible for the development, maintenance, and implementation of a variety of statistics, records, and reports. Coordinate Division operations, functions, and services with other departmental programs and government agencies. Effectively represent the Behavioral Health and Recovery Services Department in contacts with the public, community organizations, and other government agencies. Establish and maintain cooperative working relationships with those contacted during the course of work. Analyze data and make recommendations for improvement of services. HOLIDAYS & LEAVES MANAGEMENT LEAVE May receive, depending upon classification, 96 hours per Fiscal Year (prorated for the time remaining in the fiscal year). VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours). SICK LEAVE .0462 hours sick leave for each paid regularly scheduled work hour. 12 days (96 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria. HOLIDAYS Twelve paid holidays annually plus one optional holiday. BEREAVEMENT LEAVE Three (3) regularly scheduled consecutive work days or five (5) days if distance traveled over 500 miles one-way. INSURANCE HEALTH INSURANCE Medical Insurance - Merced County offers five Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units. Anthem 200 EPO Anthem 500 EPO Anthem 1500 EPO Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA) Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA) Dental Insurance -Delta Dental Calendar Year Maximums County pays 100% of the premium for employees and 50% for dependent(s) Vision Insurance - VSP County pays 100% of the premium for employees and 50% for dependent(s) DISABILITY INSURANCE Management Disability Plan includes a comprehensive Short/Long Term Disability plan paid for by the County. LIFE INSURANCE $50,000 County-paid Management Life Insurance coverage. $5,000 County-paid Life Insurance coverage (Accidental Death and Dismemberment included). Voluntary Term Life and Universal Life Insurance available - premium paid by employee. RETIREMENT DEFERRED COMPENSATION The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable. MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security.The applicable benefit formula is dependent upon your hire date with an MCERA employer; yourpension amount will be determined by your age, years of service and final compensation amount. EMPLOYEE PROGRAMS EMPLOYEE ASSISTANCE PROGRAM (EAP) MHN EAP services provides up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and Work-life Resource services. For more information log on to members.mhn.com. EMPLOYEE TICKETS, COUPONS, and DISCOUNTS The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more. THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY. For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682. 01 Do you have a license from the State of California as a Licensed Clinical Social Worker (LCSW), a Licensed Marriage Family Therapist (LMFT), a Licensed Professional Clinical Counselor (LPCC) or a Clinical Psychologist for at least two years? Yes No 02 Describe your experience developing and implementing clinical treatment programs. Identify the specific programs, staffing size, and the level of responsibility in the development and implementation. 03 Describe your budget experience, the size and complexity of the budget, and your level of responsibility. 04 Describe your experience analyzing data as it pertained to program management. How would you utilize the data to change or enhance a program based on those data sets? 05 Describe your experience, if any, developing, implementing, and/or directly providing clinical mental health services to general youth and foster care youth? 06 What do you consider the top 3 areas of concerns or challenges for BHRS. Required Question
Houston Airport System
Airport Operations Coordinator - Airside
HOUSTON AIRPORT SYSTEM Houston, Texas, United States
POSITION OVERVIEW Applications accepted from : ALL PERSONS INTERESTED Division/Section : William P. Hobby / Operations - Airside Workdays & Hours: Shift work, including rotation, weekends and holidays. (*Subject to change*) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS: The HOU Airside Operations section for the Houston Airport System maintains a safe and secure airport environment by conducting inspections of Airside and Operations and coordinating operational and security activities. The HOU Airside Operations Coordinator ensures the airfield meets all FAR 139 requirements to ensure safe and efficient operations of aircraft. The Airport Operations Coordinator - Airside participates in various phases of emergency management, irregular operations, and special operations, while interacting with airlines, federal agencies, and airport management. This position must be able to work scheduled and short notice overtime as required to meet staffing requirements and special obligations and activities. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances." The Airside Operations Coordinator duties include, but are not limited to : Ensures compliance with Title 14 Code of Federal Regulations (14CFR Part 139) by conducting inspections of runways, taxiways, ramps and other aeronautical areas to ensure compliance with applicable 150 Series Advisory Circulars (ACs), federal and state regulations and the Airport Certification Manual. Reports unsafe conditions and initiates corrective actions to mitigate hazards. Coordinates the response to aircraft emergencies or aircraft in distress, HAZMAT incidents and medical emergencies in accordance with the Airport Emergency Plan adhering to NIMS methodology, oversees activities to assure compliance with airport certification requirements and Federal Aviation Administration standards. Serves as airport field representative until relieved by supervisory authority. Identifies and anticipates operational and safety concerns by maintaining continuous surveillance and radio contact with the control tower. Conducts airfield tenant fuel inspections per 14 CFR Part 139.321, NFPA 407 and local codes. Recommends corrective actions and enforces regulations. Ensures required fueling training is properly recorded and maintained. Coordinates and monitors daily work on and/or near the AOA (Airport Operation Area) with other airport sections, FAA and other airfield stakeholders to ensure a safe operating environment. Initiates minor corrective actions with the related groups. Monitors construction personnel and activities on and near the AOA to ensure a safe operating environment. Ensures compliance with AC 150/5370-2, Operational Safety on Airports During Construction. Conduct wildlife management activities in accordance with the Wildlife Hazard Management Plan and 14 CFR Part 139.337 including the carrying and discharging of firearms, pyrotechnics and utilization of other wildlife management techniques on the airfield. Prepares and maintains inspection reports and operations logs utilizing computer and/or written formats. Participates in periodic tabletop and full-scale emergency exercises and tests the response of resources. Initiates communications with airlines, tenants and airport personnel to resolve problems pertaining to airside operations and to explain airport policy and lease provisions. Responds to off airport locations as needed to investigate and correct possible airspace violations and penetrations following 14 CFR Part 77. Enforces airfield safety, operational and parking regulations. Recommends issuance of NOVs (Notice of Violation) as required for airside violations and infractions. Attends hearings regarding enforcement activities. Observes and reports airline and tenant activitie s on and near the AOA to ensure compliance with airport leases, contracts, standards and policies/procedures. Keeps abreast of existing and new legislation and ensures compliance to federal, state and local requirements. Contributes to the team effort by completing projects and performing other related duties as assigned to enhance safety, security and productivity. WORKING CONDITIONS The position routinely requires lifting and moving of moderately heavy items, such as barricades, traffic cones, and equipment (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis. There are routine discomforts from exposure to heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and chemical substances such as aviation fuel and fluids and cleaning solutions. Requires the ability to make coordinated eye/hand movements within fairly fine tolerance and/or calibration demands; or the ability to make closely coordinated eye/hand movements on a patterned response space within moderate tolerance demands. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires an Associates degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field. A Bachelor's degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field may be substituted for up to two years of the experience required. EXPERIENCE REQUIREMENTS Four years of progressively responsible experience in airport operations and/or maintenance of an airport. A Pilots license, Control Tower Operator certificate, industry specific certifications (CM, AAE, IAP, ACE) and/or directly related military experience may also be considered. LICENSE REQUIREMENTS Requires a valid Class C Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2). PREFERENCES Preference will be given to applicants with considerable knowledge of Airport Airside Operations. Ability to communicate diplomatically and effectively, often in tense situations, with all levels of internal and external customers. Experience with MS Office suite is a plus. Knowledge of 150 Series ACs. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary or competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATION SAFETY IMPACT POSITION YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. This is a Tier I designated position and essential for continued operation of critical airport functions. Employees in this position are required to report to work unless otherwise directed and must be immediately available. This includes during emergencies and hazardous weather events. Pay Grade 21 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting : http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1577. If you need special services or accommodations, call 281-233-1577 (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 2/10/2023 11:59 PM Central
Jan 28, 2023
Full Time
POSITION OVERVIEW Applications accepted from : ALL PERSONS INTERESTED Division/Section : William P. Hobby / Operations - Airside Workdays & Hours: Shift work, including rotation, weekends and holidays. (*Subject to change*) DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS: The HOU Airside Operations section for the Houston Airport System maintains a safe and secure airport environment by conducting inspections of Airside and Operations and coordinating operational and security activities. The HOU Airside Operations Coordinator ensures the airfield meets all FAR 139 requirements to ensure safe and efficient operations of aircraft. The Airport Operations Coordinator - Airside participates in various phases of emergency management, irregular operations, and special operations, while interacting with airlines, federal agencies, and airport management. This position must be able to work scheduled and short notice overtime as required to meet staffing requirements and special obligations and activities. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances." The Airside Operations Coordinator duties include, but are not limited to : Ensures compliance with Title 14 Code of Federal Regulations (14CFR Part 139) by conducting inspections of runways, taxiways, ramps and other aeronautical areas to ensure compliance with applicable 150 Series Advisory Circulars (ACs), federal and state regulations and the Airport Certification Manual. Reports unsafe conditions and initiates corrective actions to mitigate hazards. Coordinates the response to aircraft emergencies or aircraft in distress, HAZMAT incidents and medical emergencies in accordance with the Airport Emergency Plan adhering to NIMS methodology, oversees activities to assure compliance with airport certification requirements and Federal Aviation Administration standards. Serves as airport field representative until relieved by supervisory authority. Identifies and anticipates operational and safety concerns by maintaining continuous surveillance and radio contact with the control tower. Conducts airfield tenant fuel inspections per 14 CFR Part 139.321, NFPA 407 and local codes. Recommends corrective actions and enforces regulations. Ensures required fueling training is properly recorded and maintained. Coordinates and monitors daily work on and/or near the AOA (Airport Operation Area) with other airport sections, FAA and other airfield stakeholders to ensure a safe operating environment. Initiates minor corrective actions with the related groups. Monitors construction personnel and activities on and near the AOA to ensure a safe operating environment. Ensures compliance with AC 150/5370-2, Operational Safety on Airports During Construction. Conduct wildlife management activities in accordance with the Wildlife Hazard Management Plan and 14 CFR Part 139.337 including the carrying and discharging of firearms, pyrotechnics and utilization of other wildlife management techniques on the airfield. Prepares and maintains inspection reports and operations logs utilizing computer and/or written formats. Participates in periodic tabletop and full-scale emergency exercises and tests the response of resources. Initiates communications with airlines, tenants and airport personnel to resolve problems pertaining to airside operations and to explain airport policy and lease provisions. Responds to off airport locations as needed to investigate and correct possible airspace violations and penetrations following 14 CFR Part 77. Enforces airfield safety, operational and parking regulations. Recommends issuance of NOVs (Notice of Violation) as required for airside violations and infractions. Attends hearings regarding enforcement activities. Observes and reports airline and tenant activitie s on and near the AOA to ensure compliance with airport leases, contracts, standards and policies/procedures. Keeps abreast of existing and new legislation and ensures compliance to federal, state and local requirements. Contributes to the team effort by completing projects and performing other related duties as assigned to enhance safety, security and productivity. WORKING CONDITIONS The position routinely requires lifting and moving of moderately heavy items, such as barricades, traffic cones, and equipment (up to 40 pounds) and/or very long periods of walking on rough surfaces on a routine basis. There are routine discomforts from exposure to heat, cold, moisture/wetness and unpleasant air conditions. The position may involve routine exposure to soiled materials and chemical substances such as aviation fuel and fluids and cleaning solutions. Requires the ability to make coordinated eye/hand movements within fairly fine tolerance and/or calibration demands; or the ability to make closely coordinated eye/hand movements on a patterned response space within moderate tolerance demands. MINIMUM REQUIREMENTS EDUCATIONAL REQUIREMENTS Requires an Associates degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field. A Bachelor's degree in Aviation Management, Aeronautics, Airway Science, Business Administration, Public Administration or a related field may be substituted for up to two years of the experience required. EXPERIENCE REQUIREMENTS Four years of progressively responsible experience in airport operations and/or maintenance of an airport. A Pilots license, Control Tower Operator certificate, industry specific certifications (CM, AAE, IAP, ACE) and/or directly related military experience may also be considered. LICENSE REQUIREMENTS Requires a valid Class C Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2). PREFERENCES Preference will be given to applicants with considerable knowledge of Airport Airside Operations. Ability to communicate diplomatically and effectively, often in tense situations, with all levels of internal and external customers. Experience with MS Office suite is a plus. Knowledge of 150 Series ACs. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary or competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATION SAFETY IMPACT POSITION YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. This is a Tier I designated position and essential for continued operation of critical airport functions. Employees in this position are required to report to work unless otherwise directed and must be immediately available. This includes during emergencies and hazardous weather events. Pay Grade 21 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting : http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1577. If you need special services or accommodations, call 281-233-1577 (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_ sJFoM . EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. Closing Date/Time: 2/10/2023 11:59 PM Central
Stanislaus State
Administrative Support Coordinator II (523954)
Stanislaus State 1 University Circle, Turlock, California 95382, USA
Description: Position Summary Full-time temporary position available on or after March 6, 2023 and ending on or before March 5, 2024 in Athletics . Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under the direct supervision of the Director of Athletics, this incumbent is the Office Coordinator for the department of Athletics. They have oversight of office operations, purchasing and travel admin support for the Director, assisting the financial AAS with purchasing and travel, compliance with CSU and university policies, HR functions, fundraising event operations and donor support, game day support and coordination of department camps and clinics. Job Duties Duties include but are not limited to: Coordinate schedule for the Director of Athletics, including travel plans/arrangements, calendars, and travel expense report. Produce letters addressed to specific target markets utilizing mail merge and form letters drafted by the Director. Process and distribute in-coming and out-going mail and identifying specific deadlines or action items. Provide first point of contact for department, including reception, telephone and mail. Process documents, correspondence, standard and specialized reports, and memos, assuring accuracy in punctuation, grammar, and spelling. Maintain a comprehensive filing system for easy retrieval of department written communication, keeping items in current year, prior year, and archiving when necessary. Assist AAS in dept purchase requisitions, direct pays, etc. Process multi-year agreements as needed. Track signature processes and ensure paperwork is submitted to appropriate departments in a timely manner. Prepare monthly procurement card reports and submit by deadline. Collect records and organize documents for use with the EADA and NCAA yearly audit reports. Coordinate all logistics for department meetings in person/Zoom by preparing meeting agenda, distribute it, and follow-up calls. Assist coaches with Student Athlete Recruits completing the On-Campus Interview form. Check with the Athletics Compliance Officer to ensure that all necessary paperwork and hotel reservation are completed for the student athlete’s official visit . Assist Game Management with schedules for all home games and special events including, CCAA Soccer, CCAA & NCAA T&F Championships, Softball Tournaments, Crab Feed and other Athletic Fundraisers. Assist Associate Athletic Director on scheduling fields and gym area on 25Live for baseball, soccer, volleyball, softball and basketball home games and team practices. Making sure that all parking moratoriums are reserved for guest and groups. Assist when needed with Events Specialist in University Advancement with outside groups using the Ed & Bertha Fitzpatrick Arena. Serve as back-up support for individual and team travel arranging the following: Concur travel requests, lodging and dining arrangements, documentation of travel, and monthly submission of post-card reporting. Delegate travel responsibilities to personnel as needed and approved by the Director. Serve as Vehicle/cart safety program trainer as designated by risk management. Coordinate hiring processes for employees and Special consultants in conjunction with the Student Affairs Office, Human Resources and Faculty Affairs as warranted. Utilize CHRS and SMERS to facilitate paperwork. Assist with all Student Assistant/Work-Study CHRS hiring process with Game Management, camps/clinics, and team. Assist with search processes, providing committee support and facilitation of interview and other search-related items, including logistical arrangements for on-campus interviewing. Prepare appointment memos for all Athletic Faculty as directed and oversee the signature and submission process to ensure timely notice to employees regarding re-appointment or separation. Oversee signature and filing processes for annual performance evaluations for staff and faculty. Serve as department timekeeper issuing reminders to ensure timely reporting for monthly absences and time worked. Review submitted time for select positions and recommend approval. Monitor Athletic Department budget for work-study students and ensure Athletics stays within budget for work-study hours. Prepare on-boarding materials for new employees, including scheduling and training modules. Facilitate pre-start date communications. Facilitate University rules and regulations for special events. Complete proper paperwork requirements form Public Safety, Business and Finance and University Advancement. Track all tickets sells for event, collect all payments/donations for Live and Silent Auctions in person or online. Follow up with guest if payments have not been received. Make all deposits with University Advancement. Receive all donations and processing In-Kind forms. Oversee all donations to be prepared for silent and live auction for the event. Prepare bid sheets that corresponds to silent auction item and monitor the items during the event. Assist A.D. with live auction, prepare auctioneer with description and starting bid on item. Collect payment information from the bid winner during live auction and at the end of the silent auction. Coordinate with Marketing and SID team to run the program with the itinerary for the in-person event. The program would include all Live Auction items and all VIP and table sponsors, which includes set up, guest check-in, and w ork with Chartwells. Coordinate all VIP/Hospitality receptions at home basketball games, prepare reception area with tables and chairs. Advise Coaches to complete all sports camp process through ARMS, insuring that all procedures are followed for each camp/clinic. Forward Risk Assessment forms to Safety and Risk, ensure that all adult supervisors including students working the camp have completed the Protection of Minors Program and have been cleared on their Live Scan prior to the start of camps/clinics. Ensure that all parents/guardians have completed the Sports Camp Release of Liability Waivers and are turned in with the Camp Roster to Safety and Risk Management for billing of camp/clinic insurance. Assist with Food Permit if selling or providing food during camp/clinic. Make sure that camps/clinics are on 25Live and the schedule Parking Moratorium with Public Safety; provide account number for the charge of the reservation of the parking lot. Monitor all student assistants timesheets and confirm hours with head coach. Assist coaches with all off campus employees that will be working the camps/clinics as a Special Consultant. Make sure all requirements are met prior to the start of camp and making sure all timesheet is submitted at the end of each month. (see Human Resources). Coordinate with the Athletics Special Events for Student Athletes - Welcome Back Barbeque, President’s Breakfast and Student Athlete Banquet . Assist SID and Academic Advisor on all student athlete awards ordering and processing. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Full-time equivalent of 4 years of progress high level administrative experience. Experience in Human Resources. Knowledge of Athletic Department policies and procedures. Demonstrated knowledge of athletics and working with coaches and students. Demonstrated knowledge of NCAA Compliance. Demonstrated experience and knowledge of student timecard and payroll process. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Special Conditions CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at: https://calstate.policystat.com/policy/9779821/latest/ Salary Range Anticipated salary will be $3,505 - $3,855 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II (12 Mo) range: $3,505 - $5,508 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit:7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline February 10, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: February 10, 2023
Jan 28, 2023
Full Time
Description: Position Summary Full-time temporary position available on or after March 6, 2023 and ending on or before March 5, 2024 in Athletics . Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under the direct supervision of the Director of Athletics, this incumbent is the Office Coordinator for the department of Athletics. They have oversight of office operations, purchasing and travel admin support for the Director, assisting the financial AAS with purchasing and travel, compliance with CSU and university policies, HR functions, fundraising event operations and donor support, game day support and coordination of department camps and clinics. Job Duties Duties include but are not limited to: Coordinate schedule for the Director of Athletics, including travel plans/arrangements, calendars, and travel expense report. Produce letters addressed to specific target markets utilizing mail merge and form letters drafted by the Director. Process and distribute in-coming and out-going mail and identifying specific deadlines or action items. Provide first point of contact for department, including reception, telephone and mail. Process documents, correspondence, standard and specialized reports, and memos, assuring accuracy in punctuation, grammar, and spelling. Maintain a comprehensive filing system for easy retrieval of department written communication, keeping items in current year, prior year, and archiving when necessary. Assist AAS in dept purchase requisitions, direct pays, etc. Process multi-year agreements as needed. Track signature processes and ensure paperwork is submitted to appropriate departments in a timely manner. Prepare monthly procurement card reports and submit by deadline. Collect records and organize documents for use with the EADA and NCAA yearly audit reports. Coordinate all logistics for department meetings in person/Zoom by preparing meeting agenda, distribute it, and follow-up calls. Assist coaches with Student Athlete Recruits completing the On-Campus Interview form. Check with the Athletics Compliance Officer to ensure that all necessary paperwork and hotel reservation are completed for the student athlete’s official visit . Assist Game Management with schedules for all home games and special events including, CCAA Soccer, CCAA & NCAA T&F Championships, Softball Tournaments, Crab Feed and other Athletic Fundraisers. Assist Associate Athletic Director on scheduling fields and gym area on 25Live for baseball, soccer, volleyball, softball and basketball home games and team practices. Making sure that all parking moratoriums are reserved for guest and groups. Assist when needed with Events Specialist in University Advancement with outside groups using the Ed & Bertha Fitzpatrick Arena. Serve as back-up support for individual and team travel arranging the following: Concur travel requests, lodging and dining arrangements, documentation of travel, and monthly submission of post-card reporting. Delegate travel responsibilities to personnel as needed and approved by the Director. Serve as Vehicle/cart safety program trainer as designated by risk management. Coordinate hiring processes for employees and Special consultants in conjunction with the Student Affairs Office, Human Resources and Faculty Affairs as warranted. Utilize CHRS and SMERS to facilitate paperwork. Assist with all Student Assistant/Work-Study CHRS hiring process with Game Management, camps/clinics, and team. Assist with search processes, providing committee support and facilitation of interview and other search-related items, including logistical arrangements for on-campus interviewing. Prepare appointment memos for all Athletic Faculty as directed and oversee the signature and submission process to ensure timely notice to employees regarding re-appointment or separation. Oversee signature and filing processes for annual performance evaluations for staff and faculty. Serve as department timekeeper issuing reminders to ensure timely reporting for monthly absences and time worked. Review submitted time for select positions and recommend approval. Monitor Athletic Department budget for work-study students and ensure Athletics stays within budget for work-study hours. Prepare on-boarding materials for new employees, including scheduling and training modules. Facilitate pre-start date communications. Facilitate University rules and regulations for special events. Complete proper paperwork requirements form Public Safety, Business and Finance and University Advancement. Track all tickets sells for event, collect all payments/donations for Live and Silent Auctions in person or online. Follow up with guest if payments have not been received. Make all deposits with University Advancement. Receive all donations and processing In-Kind forms. Oversee all donations to be prepared for silent and live auction for the event. Prepare bid sheets that corresponds to silent auction item and monitor the items during the event. Assist A.D. with live auction, prepare auctioneer with description and starting bid on item. Collect payment information from the bid winner during live auction and at the end of the silent auction. Coordinate with Marketing and SID team to run the program with the itinerary for the in-person event. The program would include all Live Auction items and all VIP and table sponsors, which includes set up, guest check-in, and w ork with Chartwells. Coordinate all VIP/Hospitality receptions at home basketball games, prepare reception area with tables and chairs. Advise Coaches to complete all sports camp process through ARMS, insuring that all procedures are followed for each camp/clinic. Forward Risk Assessment forms to Safety and Risk, ensure that all adult supervisors including students working the camp have completed the Protection of Minors Program and have been cleared on their Live Scan prior to the start of camps/clinics. Ensure that all parents/guardians have completed the Sports Camp Release of Liability Waivers and are turned in with the Camp Roster to Safety and Risk Management for billing of camp/clinic insurance. Assist with Food Permit if selling or providing food during camp/clinic. Make sure that camps/clinics are on 25Live and the schedule Parking Moratorium with Public Safety; provide account number for the charge of the reservation of the parking lot. Monitor all student assistants timesheets and confirm hours with head coach. Assist coaches with all off campus employees that will be working the camps/clinics as a Special Consultant. Make sure all requirements are met prior to the start of camp and making sure all timesheet is submitted at the end of each month. (see Human Resources). Coordinate with the Athletics Special Events for Student Athletes - Welcome Back Barbeque, President’s Breakfast and Student Athlete Banquet . Assist SID and Academic Advisor on all student athlete awards ordering and processing. Other duties as assigned. Minimum Qualifications Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Full-time equivalent of 4 years of progress high level administrative experience. Experience in Human Resources. Knowledge of Athletic Department policies and procedures. Demonstrated knowledge of athletics and working with coaches and students. Demonstrated knowledge of NCAA Compliance. Demonstrated experience and knowledge of student timecard and payroll process. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Special Conditions CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at: https://calstate.policystat.com/policy/9779821/latest/ Salary Range Anticipated salary will be $3,505 - $3,855 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Administrative Support Coordinator II (12 Mo) range: $3,505 - $5,508 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to (Bargaining Unit:7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline February 10, 2023 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Closing Date/Time: February 10, 2023
California State University (CSU) Bakersfield
Job No. 523075 Administrative Support Coordinator I (523075)
California State University (CSU) Bakersfield 9001 Stockdale Highway, Bakersfield, CA 93311, USA
Description: CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2023 . Any continuation beyond December 31, 2023 is contingent upon satisfactory performance and available funding. Although this position is temporary, the funding is anticipated to continue through March 2026. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,959 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,505 - $5,508 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 10, 2023 ; however, the position will remain open until filled. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu . POSITION PURPOSE: The Department of Nursing, within the School of Natural Sciences, Mathematics, and Engineering (NSME), provides nursing education to undergraduate and graduate students seeking entry into professional nursing or advanced education. NSME’s administrative support staff play a critical role in supporting the School’s and CSUB’s mission, vision, and values. Under general supervision of the Dean, NSME, and with daily lead direction from the Nursing Department Chair, the Administrative Support Coordinator I (ASC I) will provide and coordinate the full range of complex administrative activities for the department, assist with the department budget, and provide scheduling support. In addition, the coordinator acts as the first point of contact and serves as a resource to the department chair, faculty, staff, and students. D UTIES & RESPONSIBILITIES: Administrative Activities for Department Act as the first point of contact for the department in greeting and assisting students, faculty, staff, and community members. Perform general office functions such as answering phones and conveying messages, screening and distributing mail, taking and transcribing meeting minutes, coordinating travel arrangements and processing travel forms for department personnel, etc. Ensure accurate information is communicated and appropriate referrals are made. Create, maintain, and complete forms, letters, procedures and reports, and review for completeness and accuracy. Maintain confidential office files. Process departmental personnel transactions including hiring, separations, and timekeeping. Schedule meetings and assist in other event arrangements. Provide web site support for the department as needed. Ensure a safe work environment by supporting university safety protocols. Inventory and procure supplies, equipment, and materials as needed. Work with Office of the Dean and on and off campus constituents. Oversee Department Budget Assist with the planning and management of budgets, including gifts, donations, and special initiatives. Monitor, project, and reconcile fiscal accounts. Determine appropriate funding sources. Oversee payroll processes including processing faculty, staff, and student assistant and work study employment and payroll. Prepare billing requests and track purchases and revenue Scheduling Enter course schedules and faculty workloads. Audit for course meeting times, units, and locations. Process graduation checks and student forms and verify student statuses. Assist faculty with classroom and materials requests. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High School Diploma or GED and four (4) years of recent (within seven years) progressively responsible administrative support experience. LICENSES - N/A SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages including MS Word and Excel for correspondence and budget tracking, Outlook for email and calendaring, CMS for budget reconciliation, MyCSUB for absence management, class scheduling, and faculty workload, 25Live for event scheduling, and WCMS for webpage creation and maintenance. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to maintain and reconcile accounts and budgets in accordance to prescribed procedures. Ability to draft and compose correspondence and standard reports. Ability to work under general supervision while setting priorities and completing all work in a timely manner. Excellent problem solving, customer service, communications, and organizational skills. Ability to coordinate a variety of functions and apply judgment, discretion, and initiative in performing a variety of complex support tasks. Ability to independently research, analyze, and make recommendations. Ability to analyze operational and procedural issues and develop and recommend solutions to problems. Ability to be precise and detailed in performance of challenging clerical work. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Experience with social media, website maintenance Demonstrated skills utilizing a customer-oriented and service-oriented attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Jan 28, 2023
Full Time
Description: CLASSIFICATION TITLE: Administrative Support Coordinator I UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2023 . Any continuation beyond December 31, 2023 is contingent upon satisfactory performance and available funding. Although this position is temporary, the funding is anticipated to continue through March 2026. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,959 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,505 - $5,508 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by February 10, 2023 ; however, the position will remain open until filled. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu . POSITION PURPOSE: The Department of Nursing, within the School of Natural Sciences, Mathematics, and Engineering (NSME), provides nursing education to undergraduate and graduate students seeking entry into professional nursing or advanced education. NSME’s administrative support staff play a critical role in supporting the School’s and CSUB’s mission, vision, and values. Under general supervision of the Dean, NSME, and with daily lead direction from the Nursing Department Chair, the Administrative Support Coordinator I (ASC I) will provide and coordinate the full range of complex administrative activities for the department, assist with the department budget, and provide scheduling support. In addition, the coordinator acts as the first point of contact and serves as a resource to the department chair, faculty, staff, and students. D UTIES & RESPONSIBILITIES: Administrative Activities for Department Act as the first point of contact for the department in greeting and assisting students, faculty, staff, and community members. Perform general office functions such as answering phones and conveying messages, screening and distributing mail, taking and transcribing meeting minutes, coordinating travel arrangements and processing travel forms for department personnel, etc. Ensure accurate information is communicated and appropriate referrals are made. Create, maintain, and complete forms, letters, procedures and reports, and review for completeness and accuracy. Maintain confidential office files. Process departmental personnel transactions including hiring, separations, and timekeeping. Schedule meetings and assist in other event arrangements. Provide web site support for the department as needed. Ensure a safe work environment by supporting university safety protocols. Inventory and procure supplies, equipment, and materials as needed. Work with Office of the Dean and on and off campus constituents. Oversee Department Budget Assist with the planning and management of budgets, including gifts, donations, and special initiatives. Monitor, project, and reconcile fiscal accounts. Determine appropriate funding sources. Oversee payroll processes including processing faculty, staff, and student assistant and work study employment and payroll. Prepare billing requests and track purchases and revenue Scheduling Enter course schedules and faculty workloads. Audit for course meeting times, units, and locations. Process graduation checks and student forms and verify student statuses. Assist faculty with classroom and materials requests. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High School Diploma or GED and four (4) years of recent (within seven years) progressively responsible administrative support experience. LICENSES - N/A SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Experience to be fully functional in all technical aspects of work assignments. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages including MS Word and Excel for correspondence and budget tracking, Outlook for email and calendaring, CMS for budget reconciliation, MyCSUB for absence management, class scheduling, and faculty workload, 25Live for event scheduling, and WCMS for webpage creation and maintenance. Ability to independently handle multiple work unit priorities and projects. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to maintain and reconcile accounts and budgets in accordance to prescribed procedures. Ability to draft and compose correspondence and standard reports. Ability to work under general supervision while setting priorities and completing all work in a timely manner. Excellent problem solving, customer service, communications, and organizational skills. Ability to coordinate a variety of functions and apply judgment, discretion, and initiative in performing a variety of complex support tasks. Ability to independently research, analyze, and make recommendations. Ability to analyze operational and procedural issues and develop and recommend solutions to problems. Ability to be precise and detailed in performance of challenging clerical work. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Possesses a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: Experience with social media, website maintenance Demonstrated skills utilizing a customer-oriented and service-oriented attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Closing Date/Time: Open until filled
Cal State University (CSU) Channel Islands
SOAR at CI Project Director (524002)
Cal State University (CSU) Channel Islands 1 University Dr, Camarillo, CA 93012, USA
Description: Division of Academic Affairs Administrator I *** TEMPORARY POSITION *** This is a grant supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. Serves with significant autonomy and decision-making authority for operations, budget, and compliance with Education Department General Administrative Regulations. Provides overall administration and leadership for all grant project operations including overseeing day-to-day project administration, leading strategic planning, programmatic implementation and project evaluation, and supervising key personnel. Serves as project manager for Proyecto Puentes, University Culture, and other related outreach initiatives. Supervises the team implementing Activity 1) Channel Your Potential outreach activity to raise awareness about pathways to college through culturally-responsive community outreach and increase students’ and parents’ university readiness by building relationships with community and educational partners; Activity 2) Channel Your Passion retention activity to build students’ academic skillsets, sense of academic efficacy and motivation, increasing a sense of connection to the university and preparing first-generation college students to become successful “first-generation professionals” with culturally relevant career development and post-graduate outcomes support curriculum; and Activity 3) Channel Inclusive Excellence providing faculty and staff professional development focused on implementing equity-based and new best practices and in facilitating inclusive, equitable and just programs and policies to advance anti-racist professional development to further our Hispanic-Serving Institution mission. Assures efficient and effective overall project accountability with full oversight of the annual budget including approvals of all grant and institutional expenditures. Monitors all budget activity including contracts and prepares annual budget reports for campus leadership, project partners, and the U.S. Department of Education. Ensures assessment and evaluation is timely and measures progress toward meeting the project objectives for required reporting. Continually monitors and evaluates the needs and expectations of program participants and stakeholders to develop effective assessment strategies for continuous improvement. Draws on proven best practices to address participant and stakeholder needs that underscore the challenges, values, and benefits of timely degree completion and closing equity gaps. Hires and effectively manages key personnel. Works closely with faculty and staff to ensure progress of each grant objective. Provides professional development to project staff to ensure they are knowledgeable and skilled in implementing grant activities. Serves as the point of contact with internal and external stakeholders and communicates frequently with the Title V Program Officer and Department of Education. Meets regularly with campus leadership and convenes cross-institutional meetings with educational partners to provide progress updates and share institutionalization plans. Facilitates collaboration across SASEI to enhance outreach and academic student success outcomes. Regularly participates in strategic operations and planning activities to facilitate connections between project initiatives that advance departmental goals, values, and working agreements. Facilitates collaboration among SASEI and SIGUE staff on outreach and academic student success efforts. Serves on all relevant university and community committees as assigned. Travels occasionally to engage in professional development relevant to promoting student academic success and grant administration. Takes an active role in helping to embed the values of diversity, equity, inclusion and access in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Master's degree in Public Policy & Administration, Education or related field, and five years combined experience in P-20 education administration (or non-profit management), grant, contract, or project management. Experience with evaluation, oversight, and supervisory work in a professional setting is required. Knowledge of Title III and V regulations. Ability to lead & facilitate collaborative work within & across university divisions and academic programs. Experience with managing outreach and academic student support activities and knowledge of barriers that limit participation in higher education for Hispanic & underserved students. Experience with designing, managing, or implementing programs for disadvantaged/underserved students. Experience with administering educational grants and developing educational and community partnerships. Excellent organizational, public speaking, writing skills, interpersonal communication skills, and experience making small group presentations. Experience with grant project management and budget administration and ability to prioritize and execute a wide range of projects simultaneously. Demonstrated ability to communicate with people from diverse backgrounds and excellent interpersonal communication skills; develop and maintain cooperative working relationships with multiple educational, public, and community organizations; and lead and facilitate collaborative work within and across university divisions and academic programs. Ability to take initiative, work independently, and start and see a project through to completion. Ability to use diplomacy, tact, and discretion. Ability to learn new skills and quickly absorb new information, investigate, research, analyze, and solve problems. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, and PowerPoint). Position involves occasional travel, use of technology, and some flexible hours including evenings and weekends. A valid driver's license, insurance, and reliable vehicle are required. Preferred Qualifications : Bilingual in Spanish. Experience with PeopleSoft Finance and analytical tools to track and quantify objectives. Experience developing, implementing, and evaluating educational services and objectives, preferably in the area of academic student support services. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $7,084 - $7,915 per month Closing Date/Time: February 10, 2023
Jan 28, 2023
Full Time
Description: Division of Academic Affairs Administrator I *** TEMPORARY POSITION *** This is a grant supported position subject to annual renewal of grant funds. No permanent appointment will be reached from this position. Serves with significant autonomy and decision-making authority for operations, budget, and compliance with Education Department General Administrative Regulations. Provides overall administration and leadership for all grant project operations including overseeing day-to-day project administration, leading strategic planning, programmatic implementation and project evaluation, and supervising key personnel. Serves as project manager for Proyecto Puentes, University Culture, and other related outreach initiatives. Supervises the team implementing Activity 1) Channel Your Potential outreach activity to raise awareness about pathways to college through culturally-responsive community outreach and increase students’ and parents’ university readiness by building relationships with community and educational partners; Activity 2) Channel Your Passion retention activity to build students’ academic skillsets, sense of academic efficacy and motivation, increasing a sense of connection to the university and preparing first-generation college students to become successful “first-generation professionals” with culturally relevant career development and post-graduate outcomes support curriculum; and Activity 3) Channel Inclusive Excellence providing faculty and staff professional development focused on implementing equity-based and new best practices and in facilitating inclusive, equitable and just programs and policies to advance anti-racist professional development to further our Hispanic-Serving Institution mission. Assures efficient and effective overall project accountability with full oversight of the annual budget including approvals of all grant and institutional expenditures. Monitors all budget activity including contracts and prepares annual budget reports for campus leadership, project partners, and the U.S. Department of Education. Ensures assessment and evaluation is timely and measures progress toward meeting the project objectives for required reporting. Continually monitors and evaluates the needs and expectations of program participants and stakeholders to develop effective assessment strategies for continuous improvement. Draws on proven best practices to address participant and stakeholder needs that underscore the challenges, values, and benefits of timely degree completion and closing equity gaps. Hires and effectively manages key personnel. Works closely with faculty and staff to ensure progress of each grant objective. Provides professional development to project staff to ensure they are knowledgeable and skilled in implementing grant activities. Serves as the point of contact with internal and external stakeholders and communicates frequently with the Title V Program Officer and Department of Education. Meets regularly with campus leadership and convenes cross-institutional meetings with educational partners to provide progress updates and share institutionalization plans. Facilitates collaboration across SASEI to enhance outreach and academic student success outcomes. Regularly participates in strategic operations and planning activities to facilitate connections between project initiatives that advance departmental goals, values, and working agreements. Facilitates collaboration among SASEI and SIGUE staff on outreach and academic student success efforts. Serves on all relevant university and community committees as assigned. Travels occasionally to engage in professional development relevant to promoting student academic success and grant administration. Takes an active role in helping to embed the values of diversity, equity, inclusion and access in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other related duties as assigned. REQUIREMENTS OF POSITION: Master's degree in Public Policy & Administration, Education or related field, and five years combined experience in P-20 education administration (or non-profit management), grant, contract, or project management. Experience with evaluation, oversight, and supervisory work in a professional setting is required. Knowledge of Title III and V regulations. Ability to lead & facilitate collaborative work within & across university divisions and academic programs. Experience with managing outreach and academic student support activities and knowledge of barriers that limit participation in higher education for Hispanic & underserved students. Experience with designing, managing, or implementing programs for disadvantaged/underserved students. Experience with administering educational grants and developing educational and community partnerships. Excellent organizational, public speaking, writing skills, interpersonal communication skills, and experience making small group presentations. Experience with grant project management and budget administration and ability to prioritize and execute a wide range of projects simultaneously. Demonstrated ability to communicate with people from diverse backgrounds and excellent interpersonal communication skills; develop and maintain cooperative working relationships with multiple educational, public, and community organizations; and lead and facilitate collaborative work within and across university divisions and academic programs. Ability to take initiative, work independently, and start and see a project through to completion. Ability to use diplomacy, tact, and discretion. Ability to learn new skills and quickly absorb new information, investigate, research, analyze, and solve problems. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, and PowerPoint). Position involves occasional travel, use of technology, and some flexible hours including evenings and weekends. A valid driver's license, insurance, and reliable vehicle are required. Preferred Qualifications : Bilingual in Spanish. Experience with PeopleSoft Finance and analytical tools to track and quantify objectives. Experience developing, implementing, and evaluating educational services and objectives, preferably in the area of academic student support services. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change at any given time. Hiring Salary: $7,084 - $7,915 per month Closing Date/Time: February 10, 2023
Sonoma State University
K16 Collaborative Administrative Support Coordinator (Administrative Support Coordinator II), Temporary (523995)
Sonoma State University 1801 E Cotati Ave, Rohnert Park, California, USA
Description: Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, February 17, 2023. In your cover letter, please address what attracts you to this position and working with the Redwood Coast K16 Collaborative? Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Co-Director of the Redwood Coast K16 Collaborative (Co-Director), the K16 Collaborative Administrative Support Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations of the Redwood Coast K16 Collaborative. The incumbent is responsible for supporting administrative and technical duties including, but not limited to, general administrative and clerical support, scheduling, planning documents, budget assistance, coordinating event logistics, data/list management, preparation of updates and reports, and interpretation and application of operational policies in support of Collaborative operations. The incumbent often makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program degree, and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. A Bachelor’s (B.A.) degree and experience in K12 and higher education preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel, Access) required. Knowledge of Google Suite, Eventbrite, Doodle, Survey Monkey, WordPress, Constant Contact, PageMaker, Illustrator, and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,681 to $4,181 a month. This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption and thereafter comply with routine campus testing requirements. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more about the vaccination requirement at Sonoma State, please visit: https://risk.sonoma.edu/covid-compliance-and-monitoring-office/vaccine-requirement-information . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
Jan 28, 2023
Full Time
Description: Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, February 17, 2023. In your cover letter, please address what attracts you to this position and working with the Redwood Coast K16 Collaborative? Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Co-Director of the Redwood Coast K16 Collaborative (Co-Director), the K16 Collaborative Administrative Support Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations of the Redwood Coast K16 Collaborative. The incumbent is responsible for supporting administrative and technical duties including, but not limited to, general administrative and clerical support, scheduling, planning documents, budget assistance, coordinating event logistics, data/list management, preparation of updates and reports, and interpretation and application of operational policies in support of Collaborative operations. The incumbent often makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves identifying needs, planning and initiating projects, coordinating and delegating work and seeing a project through completion, implementation and evaluation. Contacts involve interaction with all levels inside and outside the university, and incumbent typically provides lead work direction to other staff. Key Qualifications This position requires a high school degree or technical/vocational program degree, and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. A Bachelor’s (B.A.) degree and experience in K12 and higher education preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel, Access) required. Knowledge of Google Suite, Eventbrite, Doodle, Survey Monkey, WordPress, Constant Contact, PageMaker, Illustrator, and PeopleSoft preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,681 to $4,181 a month. This is a full time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption and thereafter comply with routine campus testing requirements. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more about the vaccination requirement at Sonoma State, please visit: https://risk.sonoma.edu/covid-compliance-and-monitoring-office/vaccine-requirement-information . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Closing Date/Time: Open until filled
Intake and Operations Coordinator (523910)
Cal State University (CSU) LA 5151 State University Drive, Los Angeles, CA 90032, USA
Description: Job No: 523910; 01/27/2023 Intake and Operations Coordinator Administrative Support Coordinator I College of Business & Economics Advisement Center Salary Range : $3,505 - $5,508/Monthly Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m. & Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; may become permanent; non-exempt classification. Essential Function s : Under the direction of the Director of Student Success and Advising, the Intake and Operations Coordinator has the primary responsibility for coordinating and providing student intake/screening and daily operations/logistics coordination for the College of Business & Economics (CBE) Student Services Center. This position screens, prioritizes, and provides general academic information to CBE students on a variety of topics, including the College's programs and degree requirements. The coordinator determines if a student's situation must be escalated to the director or an advisor via walk-in, appointment, or electronic advising. As necessary, the Intake and Operations Coordinator refers students to faculty/departmental advisors, career counselors, academic support services, counseling and psychological services, and other resources as appropriate. This position serves as the main contact person for the CBE Student Services Center and works closely with faculty and staff advisors, CBE departments, CBE Dean’s Office, and other University Offices as needed. This position maintains, gathers, and analyzes data pertinent to assessing the walk-in, appointment, and holistic advising needs of students at CBE. The incumbent uses this data to create, coordinate, and evaluate the daily, weekly, and semester advising calendars to ensure optimum advisor availability for students while balancing the administrative time necessary for advisors' special projects. In consultation with the Director, the incumbent identifies, researches, analyzes, and recommends solutions to operational issues, unit priorities, and institutional policies affecting the advisement of students in the College. This position creates, updates, and shares documentation related to CBE advising policies, practices, and procedures. The Intake and Operations Coordinator recruits, trains, supervises, and provides work direction for student assistants. This position project-manages, coordinates, and implements the creation, updating, revision, and evaluation of online web content and print materials for the unit. In partnership with the advisors, the incumbent assists in the planning, implementation, and evaluation of academic advising workshops and programs. As needed, the incumbent provides proactive administrative support for the Director. This position coordinates logistical details (e.g. calendar coordination, room and equipment reservation, publicity, duplication of supplemental materials, ordering of supplies, agenda creation, minute taking, etc.) for unit operations, meetings, and programs. The incumbent coordinates and maintains oversight and security of student files/records, including the purging of files and maintenance and scanning of student records. Required Qualifications & Experience : Incumbent must possess: equivalent to three years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function; experience with multi-line telephones, scanners, fax, and copy machines; working knowledge of standard correspondence formats; proficiency in Microsoft Windows, Outlook, Excel, PowerPoint; excellent interpersonal and customer service skills (poise, active listening, tact, diplomacy, patience, discretion, assertiveness) to effectively interact with students, staff, faculty, and the general public in-person, by telephone, and via e-mail; demonstrated skill in organizing work and prioritizing tasks to meet deadlines despite frequent interruptions; demonstrated accuracy and orderly work habits on deadline with large volumes of paperwork and detail; and skill in establishing and maintaining effective paper and electronic filing systems. Incumbent must possess the ability to: exercise independent initiative and sound judgment within general guidelines with the acumen and sensitivity to assess and identify those situations and decisions that require higher-level approval or consultation; prioritize people and situations; manage complex calendars and determine necessary modifications to the daily, weekly, and semester schedules of multiple individuals to meet students’ advising needs; proactively use data to assess and make recommendations to streamline and improve office operations; understand, remember, and explain detailed information orally and in writing with accuracy and clarity; manage heavy workload and handle multiple tasks with potentially competing deadlines, while maintaining accuracy; proof and correct own work; create and print materials to promote unit programs and services; maintain confidentiality; and to work effectively as a team member and independently. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu . California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : BA or BS degree; experience with and an understanding of the goals, functions, and structure of higher education, academic advising, and student services; experience documenting, updating, and sharing operational and procedural documentation and manuals; demonstrated experience updating content on web pages. Experience assisting student service professionals in the development, implementation, and evaluation of advising programs and services; experience with PeopleSoft, EAB/Navigate LA system/tools, degree audit systems/tools, and GET; and knowledge of Cal State LA programs and services, especially those offered within the College of Business and Economics. Closing Date : Review of applications will begin on 2/10/2023 a nd will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Jan 28, 2023
Full Time
Description: Job No: 523910; 01/27/2023 Intake and Operations Coordinator Administrative Support Coordinator I College of Business & Economics Advisement Center Salary Range : $3,505 - $5,508/Monthly Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m. & Friday, 8:00 a.m. to 5:00 p.m.; temporary position, ends on or before one year from the date of hire; may be extended; may become permanent; non-exempt classification. Essential Function s : Under the direction of the Director of Student Success and Advising, the Intake and Operations Coordinator has the primary responsibility for coordinating and providing student intake/screening and daily operations/logistics coordination for the College of Business & Economics (CBE) Student Services Center. This position screens, prioritizes, and provides general academic information to CBE students on a variety of topics, including the College's programs and degree requirements. The coordinator determines if a student's situation must be escalated to the director or an advisor via walk-in, appointment, or electronic advising. As necessary, the Intake and Operations Coordinator refers students to faculty/departmental advisors, career counselors, academic support services, counseling and psychological services, and other resources as appropriate. This position serves as the main contact person for the CBE Student Services Center and works closely with faculty and staff advisors, CBE departments, CBE Dean’s Office, and other University Offices as needed. This position maintains, gathers, and analyzes data pertinent to assessing the walk-in, appointment, and holistic advising needs of students at CBE. The incumbent uses this data to create, coordinate, and evaluate the daily, weekly, and semester advising calendars to ensure optimum advisor availability for students while balancing the administrative time necessary for advisors' special projects. In consultation with the Director, the incumbent identifies, researches, analyzes, and recommends solutions to operational issues, unit priorities, and institutional policies affecting the advisement of students in the College. This position creates, updates, and shares documentation related to CBE advising policies, practices, and procedures. The Intake and Operations Coordinator recruits, trains, supervises, and provides work direction for student assistants. This position project-manages, coordinates, and implements the creation, updating, revision, and evaluation of online web content and print materials for the unit. In partnership with the advisors, the incumbent assists in the planning, implementation, and evaluation of academic advising workshops and programs. As needed, the incumbent provides proactive administrative support for the Director. This position coordinates logistical details (e.g. calendar coordination, room and equipment reservation, publicity, duplication of supplemental materials, ordering of supplies, agenda creation, minute taking, etc.) for unit operations, meetings, and programs. The incumbent coordinates and maintains oversight and security of student files/records, including the purging of files and maintenance and scanning of student records. Required Qualifications & Experience : Incumbent must possess: equivalent to three years of general office experience, which included providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function; experience with multi-line telephones, scanners, fax, and copy machines; working knowledge of standard correspondence formats; proficiency in Microsoft Windows, Outlook, Excel, PowerPoint; excellent interpersonal and customer service skills (poise, active listening, tact, diplomacy, patience, discretion, assertiveness) to effectively interact with students, staff, faculty, and the general public in-person, by telephone, and via e-mail; demonstrated skill in organizing work and prioritizing tasks to meet deadlines despite frequent interruptions; demonstrated accuracy and orderly work habits on deadline with large volumes of paperwork and detail; and skill in establishing and maintaining effective paper and electronic filing systems. Incumbent must possess the ability to: exercise independent initiative and sound judgment within general guidelines with the acumen and sensitivity to assess and identify those situations and decisions that require higher-level approval or consultation; prioritize people and situations; manage complex calendars and determine necessary modifications to the daily, weekly, and semester schedules of multiple individuals to meet students’ advising needs; proactively use data to assess and make recommendations to streamline and improve office operations; understand, remember, and explain detailed information orally and in writing with accuracy and clarity; manage heavy workload and handle multiple tasks with potentially competing deadlines, while maintaining accuracy; proof and correct own work; create and print materials to promote unit programs and services; maintain confidentiality; and to work effectively as a team member and independently. Incumbent must demonstrate an interest or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to OfficeHRM@calstatela.edu . California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : BA or BS degree; experience with and an understanding of the goals, functions, and structure of higher education, academic advising, and student services; experience documenting, updating, and sharing operational and procedural documentation and manuals; demonstrated experience updating content on web pages. Experience assisting student service professionals in the development, implementation, and evaluation of advising programs and services; experience with PeopleSoft, EAB/Navigate LA system/tools, degree audit systems/tools, and GET; and knowledge of Cal State LA programs and services, especially those offered within the College of Business and Economics. Closing Date : Review of applications will begin on 2/10/2023 a nd will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Closing Date/Time: Open until filled
Academic Personnel & Employment Services Manager (Repost) (Apply via AnotherSource) (524183)
Cal State University (CSU) Maritime Academy 200 Maritime Academy Drive, Vallejo, CA 94590, USA
Description: Apply via AnotherSource: https://careers-anothersource.icims.com/jobs/100997/human-resources-manager-at-cal-state-maritime-academy/job?mode=job&iis=SOURCE&iisn=EmployerWebsite Working Title: Academic Personnel and Employment Services Manager Classification Title: Administrator I Department Name: Human Resources, Safety and Risk Management Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is anticipated at $7,500 - $9,167 per month commensurate with education and experience. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, Februrary 10, 2023 and the review period may end at any time thereafter. Position Summary: With general direction from the Assistant Director, Human Resources, the Academic Personnel and Employment Services Manager (AESM) provides management of and leadership for the Human Resources (HR) Employment Services (ES) team with responsibility for all California State University Maritime Academy (Cal Maritime) faculty, staff and management employment programs and services. In addition to overall responsibility for the ES team, the AESM personally performs academic personnel analyses and processes employee transactions. The AESM is responsible for subject matter collaboration and participation in the development of the university’s Peoplesoft and PageUp systems. The AESM also participates in and collaborates with the Human Resources leadership team in: reviewing, analyzing, and interpreting the university’s collective bargaining agreements engaging in employee and labor relations-related efforts, and assisting the associate vice president with Discrimination, Harassment and Retaliation (DHR) investigations. The AESM provides in-depth analysis, interpretation, and implementation of new and existing policies and advises on the implications of new or revised policies for the university. Negotiates and resolves unique HR-related issues, including faculty. The AESM leads staff in introducing new services or modifying existing practices and services to meet changes in the HR and faculty environment. Counsels, and advises university employees on the full range of HR and faculty issues, including conflict resolution, recruitment/outreach, diversity, equity, staffing configurations, contract interpretation, classifications, etc. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Recruitment - Manages the recruitment and selection process; develops and updates position descriptions; creates job announcements and recruitment strategies and oversees the placement of advertising; and provides direction to hiring managers and selection committees to assure that the selection process is consistent and compliant with federal and state law and California State University (CSU) and Cal Maritime policies, collective bargaining agreements, and best practices. Reviews applications for minimum qualifications, develops interview questions, and checks references as requested or appropriate. Makes job offers and negotiates starting salaries. Coordinates pre-employment background checks, physicals, and drug screens. Meets with new hires for orientation and onboarding. Compensation & Classification - Develops, implements, and maintains best practices for classification and compensation programs. Serves as a consultative resource to management and employees regarding compensation and classification matters. Performs classification analysis of new or vacant positions, conducts management or employee-requested position reviews (reclassifications and in-class progressions) and reviews requests for salary increases (in-range progressions). Effectively employs a variety of professional methods as appropriate including document review; collection and analysis of internal and external classification and salary data; interviews with incumbents and supervisors; and desk audits. Formulates findings and prepares report with recommendations for the Assistant Director and/or AVP, HR’s approval. Employment - Reviews and processes Requests for Personnel Action (RPA). Generates, monitors, and distributes appointment and pay rate change letters. Coordinates the transmission, distribution and routing of all faculty employment transactions and documentation in the university’s systems. Organizes and reviews incoming faculty, teaching associate and graduate assistant transactions for policy and contract compliance; employment letter preparation and distribution; data entry maintenance and file maintenance. Assists in collection and review of faculty-related data and preparation of distributed reports related to entitlement, range elevation and 3-year contract status. Provides consultative assistance to school deans and department chairs concerning contract interpretation including lecturer order of assignment and entitlement. The AESM ensures that Cal Maritime faculty, staff and management employment and additional employment practices adhere to federal and state law, California State University (CSU) and Cal Maritime policies and collective bargaining agreement (CBA) provisions. The AESM is responsible for the technical management of the tenure track recruitment process in CHRS Recruiting, including related training, inquiries and/or issues. The AESM also provides consultative assistance to Academic Affairs and other divisions, assisting divisions and Cal Maritime’s Budget Director in budget forecasting and analysis. Employee Relations - Serves as a point of contact for managers, employees and union representatives regarding employment issues such as collective bargaining agreement, policy, and employment law interpretation, supervisory issues, employee conduct, discipline processes, performance evaluations, etc. Diversity, Equity, and Inclusion - Designs HR processes and practices that encourage and support diversity in the workplace. Trains hiring managers and HR members on how to select, manage, evaluate, and retain a diverse workforce. Reviews selection criteria to verify objectivity and relevance. Measures and forecasts diversity employment metrics. Ensures compliance with federal, state, CSU and Cal Maritime laws, regulations, and policies with respect to diversity and equity in hiring, employment, compensation, and retention. DHR - As a member of the HR leadership team, the AESM assists with investigation of complaints initiated by employees and students of employee misconduct, discrimination, harassment, and retaliation and prepares reports as requested or appropriate. Makes determinations and recommends appropriate follow up action. Human Resources Information Systems/Peoplesoft/PageUp - Participates in ongoing development, improvement, implementation, and utilization of the university’s HR information systems, including Peoplesoft and PageUp to efficiently perform Cal Maritime employment processes. Utilizes the university’s systems to create positions, enter and update new hires and to perform other employment actions; maintains database, writes query reports, and participates in testing and upgrades. Uses the Payroll Information Management System (PIMS) to create reports, review employee pay history information and research and resolve issues. Uses Campus Information Retrieval System (CIRS) to review and run campus and systemwide employment reports. Prepares a variety of PeopleSoft and CIRS reports. Additional Duties - Participates in union Meet and Confer meetings as requested or appropriate. Gathers information, prepares and processes reports for the campus, the Chancellors’ Office, and outside agencies. Participates on Cal Maritime committees and task forces and performs. Other HR generalist duties, as assigned. Required Qualifications: Bachelor’s degree in human resources management, business, public administration, or a related field and at least 7 years progressively responsible experience in employment or related human resources programs. Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Proven ability to provide expert, in-depth analysis, advice, and solutions pertaining to all academic personnel policies, practices, and actions. Demonstrated expertise in managerial and administrative practices and principles, with strong management, delegation, and supervisory experience. Strong demonstrated analytical skills with the ability to resolve various complex issues, define problems, interpret trends, identify various options to resolve multi-faceted problems, and independently develop and implement solutions. Thorough knowledge of organizational policies and procedures, knowledge of the functional areas, and understanding of how work may affect other areas. Extensive organizational, analysis and decision-making skills to continually prioritize between long and short-term needs, tolerate rapid shifts in direction with competing demands from various sources, keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines. In-depth knowledge of various policies and procedures governing academic, staff, and student personnel and the applicable administrative processes. Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training, and other areas of human resources. Extensive experience and demonstrated expertise in Human Resources Management, including but not limited to: employee and labor relations, compensation, classification, performance, employee development, recruitment, and diversity and outreach programs. Demonstrated working knowledge and experience in the effective use of human resources information systems and other related business applications, programs, and systems. Demonstrated working knowledge of federal and state equal opportunity/affirmative action policies, laws, and related compliance requirements regarding discrimination, harassment, and discrimination. Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals fairly and equitably. Demonstrated ability to apply/interpret organization policies and procedures. Skilled in communicating clearly and effectively verbally and in writing. Ability to communicate and to compose informative, unambiguous, professional, strategic, and compelling correspondence for a wide variety of personnel issues. Demonstrated ability to handle very difficult or volatile situations/individuals effectively. Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance. Demonstrated analytical, active listening, and critical thinking skills. Demonstrated expertise and ability to collect and analyze data, interpret policies and procedures, and apply them to routine, unique, and complex situations. Expertise in developing innovative approaches, techniques, and procedures to provide more efficient and responsive services. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Apply via AnotherSource link: https://careers-anothersource.icims.com/jobs/100997/human-resources-manager-at-cal-state-maritime-academy/job?mode=job&iis=SOURCE&iisn=EmployerWebsite Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Jan 28, 2023
Full Time
Description: Apply via AnotherSource: https://careers-anothersource.icims.com/jobs/100997/human-resources-manager-at-cal-state-maritime-academy/job?mode=job&iis=SOURCE&iisn=EmployerWebsite Working Title: Academic Personnel and Employment Services Manager Classification Title: Administrator I Department Name: Human Resources, Safety and Risk Management Time Base: Full-time Pay Plan: 12 month Bargaining Unit: M80 (Management/MPP) Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP. Salary Range: Hiring salary is anticipated at $7,500 - $9,167 per month commensurate with education and experience. Benefits: Premium benefit package includes outstanding health, dental and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information. Application Deadline: Open until filled. A review of applications will begin Friday, Februrary 10, 2023 and the review period may end at any time thereafter. Position Summary: With general direction from the Assistant Director, Human Resources, the Academic Personnel and Employment Services Manager (AESM) provides management of and leadership for the Human Resources (HR) Employment Services (ES) team with responsibility for all California State University Maritime Academy (Cal Maritime) faculty, staff and management employment programs and services. In addition to overall responsibility for the ES team, the AESM personally performs academic personnel analyses and processes employee transactions. The AESM is responsible for subject matter collaboration and participation in the development of the university’s Peoplesoft and PageUp systems. The AESM also participates in and collaborates with the Human Resources leadership team in: reviewing, analyzing, and interpreting the university’s collective bargaining agreements engaging in employee and labor relations-related efforts, and assisting the associate vice president with Discrimination, Harassment and Retaliation (DHR) investigations. The AESM provides in-depth analysis, interpretation, and implementation of new and existing policies and advises on the implications of new or revised policies for the university. Negotiates and resolves unique HR-related issues, including faculty. The AESM leads staff in introducing new services or modifying existing practices and services to meet changes in the HR and faculty environment. Counsels, and advises university employees on the full range of HR and faculty issues, including conflict resolution, recruitment/outreach, diversity, equity, staffing configurations, contract interpretation, classifications, etc. About California State University Maritime Academy: Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students. Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses. Major Responsibilities : Recruitment - Manages the recruitment and selection process; develops and updates position descriptions; creates job announcements and recruitment strategies and oversees the placement of advertising; and provides direction to hiring managers and selection committees to assure that the selection process is consistent and compliant with federal and state law and California State University (CSU) and Cal Maritime policies, collective bargaining agreements, and best practices. Reviews applications for minimum qualifications, develops interview questions, and checks references as requested or appropriate. Makes job offers and negotiates starting salaries. Coordinates pre-employment background checks, physicals, and drug screens. Meets with new hires for orientation and onboarding. Compensation & Classification - Develops, implements, and maintains best practices for classification and compensation programs. Serves as a consultative resource to management and employees regarding compensation and classification matters. Performs classification analysis of new or vacant positions, conducts management or employee-requested position reviews (reclassifications and in-class progressions) and reviews requests for salary increases (in-range progressions). Effectively employs a variety of professional methods as appropriate including document review; collection and analysis of internal and external classification and salary data; interviews with incumbents and supervisors; and desk audits. Formulates findings and prepares report with recommendations for the Assistant Director and/or AVP, HR’s approval. Employment - Reviews and processes Requests for Personnel Action (RPA). Generates, monitors, and distributes appointment and pay rate change letters. Coordinates the transmission, distribution and routing of all faculty employment transactions and documentation in the university’s systems. Organizes and reviews incoming faculty, teaching associate and graduate assistant transactions for policy and contract compliance; employment letter preparation and distribution; data entry maintenance and file maintenance. Assists in collection and review of faculty-related data and preparation of distributed reports related to entitlement, range elevation and 3-year contract status. Provides consultative assistance to school deans and department chairs concerning contract interpretation including lecturer order of assignment and entitlement. The AESM ensures that Cal Maritime faculty, staff and management employment and additional employment practices adhere to federal and state law, California State University (CSU) and Cal Maritime policies and collective bargaining agreement (CBA) provisions. The AESM is responsible for the technical management of the tenure track recruitment process in CHRS Recruiting, including related training, inquiries and/or issues. The AESM also provides consultative assistance to Academic Affairs and other divisions, assisting divisions and Cal Maritime’s Budget Director in budget forecasting and analysis. Employee Relations - Serves as a point of contact for managers, employees and union representatives regarding employment issues such as collective bargaining agreement, policy, and employment law interpretation, supervisory issues, employee conduct, discipline processes, performance evaluations, etc. Diversity, Equity, and Inclusion - Designs HR processes and practices that encourage and support diversity in the workplace. Trains hiring managers and HR members on how to select, manage, evaluate, and retain a diverse workforce. Reviews selection criteria to verify objectivity and relevance. Measures and forecasts diversity employment metrics. Ensures compliance with federal, state, CSU and Cal Maritime laws, regulations, and policies with respect to diversity and equity in hiring, employment, compensation, and retention. DHR - As a member of the HR leadership team, the AESM assists with investigation of complaints initiated by employees and students of employee misconduct, discrimination, harassment, and retaliation and prepares reports as requested or appropriate. Makes determinations and recommends appropriate follow up action. Human Resources Information Systems/Peoplesoft/PageUp - Participates in ongoing development, improvement, implementation, and utilization of the university’s HR information systems, including Peoplesoft and PageUp to efficiently perform Cal Maritime employment processes. Utilizes the university’s systems to create positions, enter and update new hires and to perform other employment actions; maintains database, writes query reports, and participates in testing and upgrades. Uses the Payroll Information Management System (PIMS) to create reports, review employee pay history information and research and resolve issues. Uses Campus Information Retrieval System (CIRS) to review and run campus and systemwide employment reports. Prepares a variety of PeopleSoft and CIRS reports. Additional Duties - Participates in union Meet and Confer meetings as requested or appropriate. Gathers information, prepares and processes reports for the campus, the Chancellors’ Office, and outside agencies. Participates on Cal Maritime committees and task forces and performs. Other HR generalist duties, as assigned. Required Qualifications: Bachelor’s degree in human resources management, business, public administration, or a related field and at least 7 years progressively responsible experience in employment or related human resources programs. Possesses strong analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Proven ability to provide expert, in-depth analysis, advice, and solutions pertaining to all academic personnel policies, practices, and actions. Demonstrated expertise in managerial and administrative practices and principles, with strong management, delegation, and supervisory experience. Strong demonstrated analytical skills with the ability to resolve various complex issues, define problems, interpret trends, identify various options to resolve multi-faceted problems, and independently develop and implement solutions. Thorough knowledge of organizational policies and procedures, knowledge of the functional areas, and understanding of how work may affect other areas. Extensive organizational, analysis and decision-making skills to continually prioritize between long and short-term needs, tolerate rapid shifts in direction with competing demands from various sources, keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines. In-depth knowledge of various policies and procedures governing academic, staff, and student personnel and the applicable administrative processes. Thorough knowledge of human resources concepts, policies and procedures, employment practices, labor relations, salary administration, training, and other areas of human resources. Extensive experience and demonstrated expertise in Human Resources Management, including but not limited to: employee and labor relations, compensation, classification, performance, employee development, recruitment, and diversity and outreach programs. Demonstrated working knowledge and experience in the effective use of human resources information systems and other related business applications, programs, and systems. Demonstrated working knowledge of federal and state equal opportunity/affirmative action policies, laws, and related compliance requirements regarding discrimination, harassment, and discrimination. Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility, and solve concerns between individuals fairly and equitably. Demonstrated ability to apply/interpret organization policies and procedures. Skilled in communicating clearly and effectively verbally and in writing. Ability to communicate and to compose informative, unambiguous, professional, strategic, and compelling correspondence for a wide variety of personnel issues. Demonstrated ability to handle very difficult or volatile situations/individuals effectively. Proven success and ability to provide appropriate administrative and disciplinary actions to manage policy compliance. Demonstrated analytical, active listening, and critical thinking skills. Demonstrated expertise and ability to collect and analyze data, interpret policies and procedures, and apply them to routine, unique, and complex situations. Expertise in developing innovative approaches, techniques, and procedures to provide more efficient and responsive services. Special Conditions: Physical, Mental and Environmental Conditions: Involves mainly sitting; walking and standing is minimal; involves lifting lightweight objects limited to 15 pounds. Background Check: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire. Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146. Application Procedure: Apply via AnotherSource link: https://careers-anothersource.icims.com/jobs/100997/human-resources-manager-at-cal-state-maritime-academy/job?mode=job&iis=SOURCE&iisn=EmployerWebsite Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed. Closing Date/Time: Open until filled
Cal State University (CSU) East Bay
Psychology Office Manager - Administrative Support Coordinator II (524053)
Cal State University (CSU) East Bay 25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,791.00/month to $4,200.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Psychology Department is one of the largest academic departments at the university, with over a thousand majors, fourteen full-time faculty, over a dozen part-time faculty, and two full-time staff. We offer two degrees, both a Bachelor of Arts and a Bachelor's of Science with two concentrations, and a minor. We offer programs at both the Hayward and Concord campuses. The department has multiple research lab spaces to support a variety of faculty and student research, and coursework. This position provides administrative support to the Department of Psychology faculty, staff and students, and coordinates with other university offices, such as the College of Science office and the Registrar. This role functions as an office manager and lead, and is responsible for setting priorities, establishing deadlines, ensuring efficient operations, and completing all administrative functions in a timely manner. Responsibilities Office Management: Lead administrative support assistant and occasionally, student assistants. Assist with questions from students, faculty, staff, and visitors in person, by phone and email. Gather data and prepare reports. Financial Management: Manage department budget and other finances (e.g., faculty grants and start-up funds). Maintain expertise in department, college, and university regulations, policies, and procedures; communicate summaries to department members; help prepare and carefully evaluate proposals for compliance. Track property. Academic Support: Create and manage class schedules. Manage adds/drops and other enrollment issues. Support chair, faculty, and other instructional staff. Personnel Support: Enter payroll and absences. Manage employee records, and faculty and staff reviews. Assist with faculty and staff hiring. Prepare faculty and staff appointments and contracts. Other Responsibilities: Assist with and participate in special events and projects. Complete other duties as assigned. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices. Ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience as an office manager position may be substituted for a Bachelor's degree. Strong communication, organizational, and multi-tasking skills. Ability to interact with a wide variety of people. Computer skills, including Microsoft Office, internet browsers, and email. Experience in a busy environment, completing tasks in the face of regular interruptions. Knowledge of or Demonstrated Ability to Learn: Lead other support staff. Department, college, and university regulations, policies, and procedures. Psychology Department academic programs and courses. University’s student records, scheduling, and enrollment systems and policies regarding their use. Data gathering, analysis, and reporting. General financial management, accounting, and bookkeeping. University’s financial and accounting systems. Research support focused on scheduling and paperwork. University policies and procedures regarding personnel, such as hiring, payroll, and evaluation. Ability to maintain confidentiality. Preferred Skills and Knowledge Bachelor’s degree preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
Jan 28, 2023
Full Time
Description: Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,791.00/month to $4,200.00/month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 13 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit https://www.csueastbay.edu/hr/benefits/index.html This position may be eligible to participate in the Cal State East Bay telecommute program subject to approval by the appropriate administrator. About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position The Psychology Department is one of the largest academic departments at the university, with over a thousand majors, fourteen full-time faculty, over a dozen part-time faculty, and two full-time staff. We offer two degrees, both a Bachelor of Arts and a Bachelor's of Science with two concentrations, and a minor. We offer programs at both the Hayward and Concord campuses. The department has multiple research lab spaces to support a variety of faculty and student research, and coursework. This position provides administrative support to the Department of Psychology faculty, staff and students, and coordinates with other university offices, such as the College of Science office and the Registrar. This role functions as an office manager and lead, and is responsible for setting priorities, establishing deadlines, ensuring efficient operations, and completing all administrative functions in a timely manner. Responsibilities Office Management: Lead administrative support assistant and occasionally, student assistants. Assist with questions from students, faculty, staff, and visitors in person, by phone and email. Gather data and prepare reports. Financial Management: Manage department budget and other finances (e.g., faculty grants and start-up funds). Maintain expertise in department, college, and university regulations, policies, and procedures; communicate summaries to department members; help prepare and carefully evaluate proposals for compliance. Track property. Academic Support: Create and manage class schedules. Manage adds/drops and other enrollment issues. Support chair, faculty, and other instructional staff. Personnel Support: Enter payroll and absences. Manage employee records, and faculty and staff reviews. Assist with faculty and staff hiring. Prepare faculty and staff appointments and contracts. Other Responsibilities: Assist with and participate in special events and projects. Complete other duties as assigned. Minimum Qualifications Fully functional knowledge of and skill in standard office procedures and practices. Ability to understand and operate in a variety of organizational structures. Thorough knowledge of English grammar, spelling, and punctuation. Ability to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience as an office manager position may be substituted for a Bachelor's degree. Strong communication, organizational, and multi-tasking skills. Ability to interact with a wide variety of people. Computer skills, including Microsoft Office, internet browsers, and email. Experience in a busy environment, completing tasks in the face of regular interruptions. Knowledge of or Demonstrated Ability to Learn: Lead other support staff. Department, college, and university regulations, policies, and procedures. Psychology Department academic programs and courses. University’s student records, scheduling, and enrollment systems and policies regarding their use. Data gathering, analysis, and reporting. General financial management, accounting, and bookkeeping. University’s financial and accounting systems. Research support focused on scheduling and paperwork. University policies and procedures regarding personnel, such as hiring, payroll, and evaluation. Ability to maintain confidentiality. Preferred Skills and Knowledge Bachelor’s degree preferred. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/ In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. CSU Vaccination Policy CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu . Closing Date/Time: Open until filled
City of Spokane
Director of Engineering Services
CITY OF SPOKANE, WA 808 W Spokane Falls Blvd Spokane, WA 99201
CLASS SUMMARY The City of Spokane invites applicants to apply for the position of Director of Engineering Services DEPARTMENT PURPOSE Provides design and construction management for the City of Spokane utility and street projects. Engineering Services performs design and construction management for all capital improvements related to sewer, water, stormwater, and street projects located in the public right-of-way. POSITION PURPOSE Preforms administration supervision and direction to the Engineering Services Department. Responsible for setting policy and ensuring successful implementation of the defined projects developed through the Integrated Capital Management Department. SUPERVISION EXERCISED Work is performed with considerable independence within the framework of general policies established by the Director of Public Works & Utilities. Provides supervision to direct and indirect reports in professional, administrative and technical positions including external contractors and consultants. EXAMPLES OF JOB FUNCTIONS The following Responsibilities and Requirements are functions the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation. Directs, coordinates and manages design and construction of the City's capital improvement projects in the areas of water, sewer, stormwater, streets, bridges, hydroelectric systems and other infrastructure-related projects. Responsible for the City's Local Improvement District program from time of petition to final assessment roll. Responsible for oversight, preparation and administration of the department budget. Responsible for answering inquiries from the general public, elected officials, developers, consultants and contractors regarding public works projects. Attends various meetings and hearings regarding public works projects. Makes presentation to the City Council, neighborhood groups and civic organizations. Responsible for permit activities for street obstructions, water taps, sewer stubs and other permits. Responsible for ensuring communication and coordination between departments, agencies, other government entities and the private sector on public works projects. Ensures compliance with FHWA, SAO and other audits and modifies policy and procedures as needed based on results. Establish and maintain appropriate policies and procedures necessary to implement facilities management programs and functions to effectively ensure that federal, local and City standards and performance goals are met. Ensure effective customer service, efficient productivity and functional operations of the department. Write or direct the preparation of comprehensive management reports, including both operating and performance measures. Build collaborative relationships with both internal and external partners to enhance safety, reliability and cost effectiveness of products and services. Develop and administer department programs and budgets. If the selected candidate holds a current WA State Professional Engineering License, the position will also include acting as the City Engineer for duties that pertain to the Engineering Services Department. Perform other duties as assigned. REQUIREMENTS Knowledge of: The theory, principles, practices and methods of architecture or engineering as applied tocapital projects; Methods and techniques as applied to project design, plans and specifications development, cost estimates, contract and budget preparations, construction implementation and inspections; Principles of supervision, training, and performance feedback; Federal, state and local laws and regulations, including funding, environmental impact considerations as they relate to new construction, rehabilitation and modification of structures and installations; Local Improvement District (LID) concept of funding and it legal application to public works projects; Standard business procedures required to prepare budgets, track expenditures, and conduct cost estimates; Working knowledge of principles and practices of budgeting and budget administration; Policy and procedure requirements to meet the goals and objectives of the City. Ability to: Effectively lead and manage staff by developing and directing people as they work; Analyze complex planning and engineering issues and to formulate substantive recommendations; Compose clear, concise and accurate reports using data and research gathered by self and others to effectively present to various audiences both orally and in writing; Manage multiple projects, meet deadlines and work well under pressure; Work cooperatively with others and maintain positive relationships; Gather, assemble, analyze and evaluate complex data and facts to draw logical conclusions and make proper recommendations; Effectively represent the department in meetings by expressing complex business, financial, and regulatory concepts in clear and concise language for internal and external stakeholders where areas of contention may arise; Solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists; Adapt to other duties as assigned and prioritize, organize, and plan work as needed to meet objectives. MINIMUM QUALIFICATIONS Any combination equivalent to the experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally this will include: Education: Bachelor's Degree in Civil Engineering, Public Administration, Business Administration or related and applicable field. Experience: Eight (8) years of progressively responsible experience in positions related to public works, including four (4) years of strong proven leadership skills in a supervisory and administrative capacity, Other combinations of experience and education that meet the minimum requirements may be substituted. WORKING CONDITIONS Work is conducted in both an office setting and at various City facilities. It involves frequentattendance at meetings to include some irregular hours and potentially out-of-town travel. Incumbents in this classification are expected to communicate verbally, in person, and bytelephone. A computer terminal is used and requires the use of repetitive arm movements. BEHAVIORAL STANDARDS As an exempt employee of the City of Spokane, the Director of Engineering Services is subject to the City's Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, "it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain." EEO STATEMENT We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status, or disability status. Closing Date/Time: 2023-02-26
Jan 28, 2023
Full Time
CLASS SUMMARY The City of Spokane invites applicants to apply for the position of Director of Engineering Services DEPARTMENT PURPOSE Provides design and construction management for the City of Spokane utility and street projects. Engineering Services performs design and construction management for all capital improvements related to sewer, water, stormwater, and street projects located in the public right-of-way. POSITION PURPOSE Preforms administration supervision and direction to the Engineering Services Department. Responsible for setting policy and ensuring successful implementation of the defined projects developed through the Integrated Capital Management Department. SUPERVISION EXERCISED Work is performed with considerable independence within the framework of general policies established by the Director of Public Works & Utilities. Provides supervision to direct and indirect reports in professional, administrative and technical positions including external contractors and consultants. EXAMPLES OF JOB FUNCTIONS The following Responsibilities and Requirements are functions the individual who holds or desires the position must be able to perform unaided or with the assistance of a reasonable accommodation. Directs, coordinates and manages design and construction of the City's capital improvement projects in the areas of water, sewer, stormwater, streets, bridges, hydroelectric systems and other infrastructure-related projects. Responsible for the City's Local Improvement District program from time of petition to final assessment roll. Responsible for oversight, preparation and administration of the department budget. Responsible for answering inquiries from the general public, elected officials, developers, consultants and contractors regarding public works projects. Attends various meetings and hearings regarding public works projects. Makes presentation to the City Council, neighborhood groups and civic organizations. Responsible for permit activities for street obstructions, water taps, sewer stubs and other permits. Responsible for ensuring communication and coordination between departments, agencies, other government entities and the private sector on public works projects. Ensures compliance with FHWA, SAO and other audits and modifies policy and procedures as needed based on results. Establish and maintain appropriate policies and procedures necessary to implement facilities management programs and functions to effectively ensure that federal, local and City standards and performance goals are met. Ensure effective customer service, efficient productivity and functional operations of the department. Write or direct the preparation of comprehensive management reports, including both operating and performance measures. Build collaborative relationships with both internal and external partners to enhance safety, reliability and cost effectiveness of products and services. Develop and administer department programs and budgets. If the selected candidate holds a current WA State Professional Engineering License, the position will also include acting as the City Engineer for duties that pertain to the Engineering Services Department. Perform other duties as assigned. REQUIREMENTS Knowledge of: The theory, principles, practices and methods of architecture or engineering as applied tocapital projects; Methods and techniques as applied to project design, plans and specifications development, cost estimates, contract and budget preparations, construction implementation and inspections; Principles of supervision, training, and performance feedback; Federal, state and local laws and regulations, including funding, environmental impact considerations as they relate to new construction, rehabilitation and modification of structures and installations; Local Improvement District (LID) concept of funding and it legal application to public works projects; Standard business procedures required to prepare budgets, track expenditures, and conduct cost estimates; Working knowledge of principles and practices of budgeting and budget administration; Policy and procedure requirements to meet the goals and objectives of the City. Ability to: Effectively lead and manage staff by developing and directing people as they work; Analyze complex planning and engineering issues and to formulate substantive recommendations; Compose clear, concise and accurate reports using data and research gathered by self and others to effectively present to various audiences both orally and in writing; Manage multiple projects, meet deadlines and work well under pressure; Work cooperatively with others and maintain positive relationships; Gather, assemble, analyze and evaluate complex data and facts to draw logical conclusions and make proper recommendations; Effectively represent the department in meetings by expressing complex business, financial, and regulatory concepts in clear and concise language for internal and external stakeholders where areas of contention may arise; Solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists; Adapt to other duties as assigned and prioritize, organize, and plan work as needed to meet objectives. MINIMUM QUALIFICATIONS Any combination equivalent to the experience and education that would likely provide the relevant knowledge and abilities would be qualifying. Generally this will include: Education: Bachelor's Degree in Civil Engineering, Public Administration, Business Administration or related and applicable field. Experience: Eight (8) years of progressively responsible experience in positions related to public works, including four (4) years of strong proven leadership skills in a supervisory and administrative capacity, Other combinations of experience and education that meet the minimum requirements may be substituted. WORKING CONDITIONS Work is conducted in both an office setting and at various City facilities. It involves frequentattendance at meetings to include some irregular hours and potentially out-of-town travel. Incumbents in this classification are expected to communicate verbally, in person, and bytelephone. A computer terminal is used and requires the use of repetitive arm movements. BEHAVIORAL STANDARDS As an exempt employee of the City of Spokane, the Director of Engineering Services is subject to the City's Code of Ethics set forth in Chapter 1.04A of the Spokane Municipal Code. As such, "it is the policy of the City of Spokane to uphold, promote, and demand the highest standards of ethics from all of its employees who shall maintain the utmost standards of responsibility, trustworthiness, integrity, truthfulness, honesty and fairness in carrying out their public duties, avoid any improprieties in their roles as a public servant including the appearance of impropriety, and never use their City position, authority or resources for personal gain." EEO STATEMENT We are an equal opportunity employer and value diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, familial status, genetic information, veteran/military status, or disability status. Closing Date/Time: 2023-02-26
City of Spokane
Director of Integrated Capital Management
CITY OF SPOKANE, WA 808 W Spokane Falls Blvd Spokane, WA 99201
CLASS SUMMARY The City of Spokane invites applicants to apply for the position o