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  • Customer Relations and Billing Supervisor

    El Paso, Texas United States CITY OF EL PASO, TX Full Time $44,648.45 - $66,079.70 Annually May 01, 2025
    City of El Paso Employer:

    CITY OF EL PASO, TX

    THE CITY OF EL PASO HAS IMPLEMENTED PROGRAMS TO INVEST IN ITS WORKFORCE, INCLUDING: Competitive wages Pension Plans Medical, Dental and Vision Coverage Health Savings Account Paid Time Off­ and Paid Parental Leave Quality Training and Tuition Assistance Programs Mission: Deliver exceptional services to support a high quality of life and place for our community. Vision: Develop a vibrant regional economy, safe and beautiful neighborhoods and exceptional recreational, cultural and educational opportunities powered by a high performing government. Values: Integrity, Respect, Excellence, Accountability, People THE COMMUNITY Located at the westernmost edge of Texas along the Rio Grande River, El Paso has long been recognized as one of the nation’s safest cities with a population of over 800,000. This thriving community is aptly referred to as the “Sun City” – a moniker derived from the 300+ days of sunshine experienced annually.El Paso, the largest Texas City on the U.S./Mexico border and the sixth largest city in Texas, is a dynamic and vibrant community whose location on the border provides the City with a culturally diverse population and a rich heritage that embraces the past while building for the future. El Paso is filled with many attractions that residents and visitors enjoy alike. For sports enthusiasts, the City is home to The El Paso Chihuahuas, the Minor League baseball team and Triple-A affiliate of the San Diego Padres. El Paso is also home to Sun Bowl Stadium at UTEP where many events occur, including Division I college football games and other events, including the nationally televised Sun Bowl game held each year. UTEP is also the home of the legendary Don Haskins Center where Division I college basketball games are played. Residents and visitors may also take in an El Paso Locomotive FC soccer game or an El Paso Rhinos hockey game. Located in El Paso are amusement parks, water parks, state parks, museums, the El Paso Zoo and Botanical Gardens, and the El Paso Symphony Orchestra. At the heart of the City is the Franklin Mountains State Park, the largest urban state park in Texas. Fort Bliss is the largest installation in the United States Army Forces Command and the second largest military installation in the Army overall with the largest being the adjacent White Sands Missile Range.  Fort Bliss is an anchor of the local economy and its economic stability, as it is the single largest employer in the area supporting over 167,000 people with an annual economic contribution of over $25 billion. The City of El Paso strives to be the #1 City in America for Veterans to live. The City of El Paso has been recognized by the Texas Veterans Commission for its high Veteran Employment rate. The City government currently employs approximately 14% of veterans and has a Military and Veterans Affairs department.

    Apply Now View job Employer Profile

    Job Description

    Requirements

    MOS Code: None

    Education and Experience : High School Diploma or GED, and three (3) years of customer service or billing experience including one (1) year in a supervisory capacity.

    Licenses and Certificates : None.

    Special Requirements: Positions requiring a CDL or positions of a safety sensitive are subject to drug and alcohol testing in accordance with federal regulations.

    General Purpose

    Under general supervision, implement, direct and supervise customer relations and service activities including automated billing.

    Typical Duties

    Provide and supervise customer service communications, and account activity. Involves: Call monitoring for quality assurance purposes, provide feedback to call takers, provide coaching and training to call takers to enhance the customer’s experience and first call resolutions. Respond to and resolve complex customer complaints including billing discrepancies, processing practices and service quality complaints of internal and external customers courteously and professionally. Explain billing process to customers and employees. Investigate and resolve issues regarding specific jobs between assigned department and customers. Negotiate settlement agreements as authorized. Audit complex customer activity, financial records and databases to identify if adjustments are warranted. Prepare responses to customers. Service customer accounts (meter reading, billing, delinquent action, water service, permits and licenses, field inspections). Coordinate activities and special projects between customer service and other divisions. Plan and coordinate daily workflow and work order assignments to initiate service (new, transfer, changes, installment). Assure rules and regulations are followed. Assure orders to initiate services are completed accurately and timely and update customer account history. Collect payments for services, fees, utility bills, taxes, permits or admissions from customers. Manage and maintain customer records. Assist employees in the application of rate structures and computer systems.

    Administer and supervise billing functions. Involves: Set billing schedule of several different billing cycles, assign appropriate due dates, mail billing statements. Operate billing computer systems, address operational and systematic problems, and make recommendations for system enhancements. Send delinquent action notices when appropriate. Grant extensions on overdue accounts.

    Make recommendations for service improvements in work areas. Involves: Assist in the evaluation of operations, policies and procedures as they relate to customer service.

    Assist in managing accounting functions. Involves: Post daily payments and customer account adjustments, reconcile accounts receivable and cash accounts. Update daily cash files, account adjustment files and billing corrections on computer system. Record data correctly in general ledgers, and generate associated reports. Maintain filing system logs and keep records and reports.

    Supervise assigned staff. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance. Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.

    General Information

    For the complete job specification, click here.

    Important Note: The r equired Supplemental Questions and answers are considered an examination component and will generate a score.

    Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.

    Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.

    Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

    A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

    To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

    Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

    BENEFITS

    LIFE AND HEALTH INSURANCE

    The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.

    Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.

    An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life’s stressors so that you can live a happy productive lifestyle.

    The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!

    Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

    ELIGIBILITY FOR VACATION LEAVE

    All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

    Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee:

    For 0 - 5 years of service (12 days):
    40 hour per week employees - 3.70 hours per biweekly pay period

    For >5 to 15 years of service (17 days):
    40 hour per week employees - 5.24 hours per biweekly pay period

    For >15 or more years of service (20 days):
    40 hour per week employees - 6.16 hours per biweekly pay period

    SICK LEAVE WITH PAY

    Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

    ACCIDENT WITH PAY LEAVE

    The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

    PREGNANCY LEAVE

    A) Pregnancy shall be treated the same as any other temporary physical disability.

    B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.

    C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

    LEGAL HOLIDAYS

    The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95)

    1. First day of January (New Year's Day)

    2. Third Monday in January (Martin Luther King Holiday)

    3. Thirty-first day in March (Cesar Chavez Day)

    4. Last Monday in May (Memorial Day)

    5. June 19 (Juneteenth)

    6. Fourth day of July (Independence Day)

    7. First Monday in September (Labor Day)

    8. Eleventh Day in November (Veteran's Day)

    9. Fourth Thursday in November (Thanksgiving Day)

    10. The Friday following the fourth Thursday in November (Day after Thanksgiving)

    11. Twenty-fifth Day in December (Christmas Day)

    12. Employee's Birthday

    In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

    Closing Date/Time: 5/6/2025 11:59 PM Mountain
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

A Guide to Government Customer Service Jobs: Your Path to a Thriving Public Service Career

A Guide to Government Customer Service Jobs: Your Path to a Thriving Public Service Career
 

Understanding Government Customer Service Jobs

Have you ever wondered what it's like to be the face of your local, state, or federal government? Government customer service jobs are the backbone of public institutions, providing essential support to citizens navigating complex systems and services.

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These roles are diverse and impactful, offering a unique opportunity to respond to your community's needs while building a stable career.

What exactly are government customer service jobs? Government customer service jobs encompass a wide range of positions across various levels of government.

These jobs involve direct interaction with the public to provide support and a human touch, answering customer inquiries, resolving issues, and sharing information about government services and programs.

In these roles, you'll be responsible for:
  • Answering inquiries via phone, email, or in person
  • Explaining government policies and procedures
  • Assisting with forms and applications
  • Resolving complaints and addressing concerns
  • Directing citizens to appropriate departments or resources
  • Maintaining accurate records of interactions and services provided

Did you know that government customer service representatives often become subject matter experts in their fields? Your job could make you the go-to person for complex policy questions!

 

Qualifications and Skills Required

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Embarking on a career in government customer service requires a unique blend of education, skills, and personal qualities. While specific requirements vary by position and agency, most government customer service jobs share some common qualifications. Let's dive into what you'll need to succeed in this field.

Educational Requirements

  1. Minimum Education: Typically, a high school diploma or equivalent is the baseline requirement for entry-level positions.
  2. Advanced Positions: Some roles, especially those involving specialized knowledge or management responsibilities, may prefer or require a Bachelor's degree.
  3. Relevant Fields: Degrees in public administration, business, communications, or social sciences can be particularly valuable.

Essential Skills

1. Communication Skills:
  • Verbal: Clear and effective speaking is crucial for explaining complex information.
  • Written: You'll often need to draft emails, reports, or documentation.
  • Listening: Active listening helps in understanding and addressing citizen concerns.
2. Problem-Solving Abilities:
  • Critical thinking: Analyzing situations and finding effective solutions is key.
  • Decision-making: You'll often need to make judgment calls within the scope of your role.
  • Creativity: Finding innovative ways to assist citizens within policy guidelines is valuable.
3. Technical Proficiency:
  • Computer literacy: Familiarity with basic office software is essential.
  • Database management: Many roles involve entering and retrieving data from government systems.
  • Adaptability to new technologies: Government systems evolve, and you'll need to keep pace.
4. Interpersonal Skills:
  • Patience: Dealing with frustrated citizens requires a calm demeanor.
  • Empathy: Understanding and relating to citizens' concerns is crucial.
  • Cultural sensitivity: You'll interact with people from diverse backgrounds.
5. Organizational Skills:
  • Multitasking: Juggling multiple inquiries or tasks is common.
  • Time management: Efficiently handling requests within service standards is important.
  • Attention to detail: Accuracy is critical when dealing with government processes and citizen information.

Personal Qualities

  1. Integrity: Handling sensitive information requires trustworthiness and ethical behavior.
  2. Resilience: The ability to maintain composure in stressful situations is crucial.
  3. Flexibility: Government policies and procedures can change, requiring adaptability.
  4. Commitment to public service: A genuine desire to help others is at the core of these roles.

Additional Qualifications

  1. Language Skills: Fluency in multiple languages can be a significant asset, especially in diverse communities.
  2. Specialized Knowledge: Gain

    familiarity with specific government programs or services relevant to the role.

  3. Customer Service Experience: Prior experience in any customer-facing role can be beneficial.
  4. Security Clearance: Some positions, especially at the federal level, may require background checks or security clearances.

Developing Your Skills

If you're looking to build or enhance your qualifications:

  1. Volunteer for community organizations to gain relevant experience.
  2. Take online courses in public administration or customer service.
  3. Practice scenarios to improve your problem-solving and communication skills.
  4. Stay informed about government news and policies in your area of interest.
  5. Seek mentorship from current government employees.

Remember, while these qualifications and skills are important, many government agencies value potential and are willing to provide training to the right candidates. Your attitude, willingness to learn, and commitment to public service can sometimes be just as important as your existing qualifications.

 

Applying for Positions

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Navigating the world of government job postings can be overwhelming, but with the right approach, you can find and apply for positions that align with your skills and career goals. This section will guide you through the process of submitting strong applications.

The Application Process

1. Create a Federal Resume:
  • A federal resume is more detailed than a typical resume, often 2-5 pages long.
  • Include all relevant experience, skills, and education.
  • Be specific about duties and accomplishments in previous roles.
2. Tailor Your Application:
  • Carefully read the job announcement and required qualifications of our job postings.
  • Use keywords from the job description in your resume and cover letter.
  • Highlight experiences that directly relate to the position.
3. Complete All Required Forms:
  • Government applications often involve multiple forms.
  • Take your time to ensure all information is accurate and complete.
4. Write a Compelling Cover Letter:
  • Address the specific requirements of the job.
  • Showcase your understanding of the agency's mission.
  • Explain why you're passionate about public service.
5. Provide References:
  • Choose references who can speak to your relevant skills and work ethic.
  • Inform your references that they may be contacted.
6. Submit Additional Materials:
  • Some positions may require writing samples, portfolios, or certifications.
  • Ensure all requested materials are included with your application.

Remember, attention to detail in your online application can demonstrate the very skills needed for the job. Every form filled correctly is a testament to your qualifications!

Tips for Success

1. Start Early:
  • Government application processes can be lengthy.
  • Begin your job search and application preparation well before you need a new position.
2. Be Patient:
  • It can take weeks or even months to hear back about an application.
  • Don't be discouraged by the waiting period.
3. Follow Instructions Carefully:
  • Failing to follow application instructions exactly can disqualify you.
  • Double-check all requirements before submitting.
4. Use the STAR Method:
  • In your resume and potential interviews, use the Situation, Task, Action, Result format to describe your experiences.
5. Consider Pathways Programs:
  • For students and recent graduates, look into federal internship and entry-level programs.
6. Network
  • Attend government and community events.
  • Join professional organizations in your field of interest.
  • Conduct informational interviews with current government employees.
7. Be Open to Different Positions:
  • Entry-level positions can be stepping stones to your ideal role.
  • Consider temporary or term positions to get your foot in the door.

Common Mistakes to Avoid

  1. Missing deadlines: Government job postings have strict closing dates.
  2. Overlooking eligibility requirements: Ensure you qualify before applying.
  3. Being too modest: Clearly state your qualifications and achievements.
  4. Ignoring additional application steps: Some positions require assessments or questionnaires.

Remember, the application process for government jobs can be more complex and time-consuming than in the private sector. However, your patience and attention to detail can pay off with a rewarding career in public service.

Careers In Government
 

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Launch your career with Careers in Government! Explore exciting opportunities, connect with passionate professionals, and shape your legacy.

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The Interview Process

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It's time to prepare for this crucial step in your journey to public service. Government interviews often follow a structured format, designed to assess your skills, experience, and fit for the role, steering clear of personal inquiries like asking for details regarding national origin, marital status, and sexual orientation.

What to Expect

1. Types of Interviews:
  • Phone Screening: An initial conversation to verify basic qualifications
  • Individual Interview: One-on-one with a hiring manager or HR representative
  • Panel Interview: Face multiple interviewers, often from different departments
  • Virtual Interview: Increasingly common, especially for initial rounds
2. Interview Structure:
  • Introduction and overview of the position
  • Questions about your background and experience
  • Behavioral and situational questions
  • Your questions for the interviewers
  • Next steps in the hiring process

3. Common Interview Components:

a) Behavioral Questions:
  • Expect to provide specific examples of past experiences.
  • Use the STAR method to structure your responses.
  • Example: "Tell us about a time when you dealt with a difficult customer."
b) Scenario-Based Questions:
  • You might be asked how you'd handle hypothetical situations.
  • Focus on demonstrating your problem-solving skills and knowledge of regulations.
  • Example: "How would you handle a situation where a citizen is upset about a denied permit?"
c) Skills Assessments:
  • Some positions may require you to demonstrate your abilities through tests or exercises.
  • This could include writing samples, data entry tests, or role-playing exercises.
d) Knowledge Questions:
  • Be prepared to discuss your understanding of the agency's mission and relevant policies.
  • Example: "What do you know about our department's customer service initiatives?"

Imagine turning a stressful interview into an opportunity to showcase your passion for public service. That's the mindset that can set you apart!

Preparation Tips

1. Research the Agency:
  • Study the department's website, recent news, and strategic plans.
  • Understand the agency's mission and how the role contributes to it.
2. Review the Job Description:
  • Identify key skills and qualifications mentioned.
  • Prepare examples that demonstrate these skills.
3. Prepare Your Own Questions:
  • Ask about the team structure, typical challenges in the role, and opportunities for growth.
  • This shows your genuine interest and engagement.
4. Dress Appropriately:
  • Opt for conservative, professional attire.
  • When in doubt, it's better to be slightly overdressed than underdressed.
5. Bring Necessary Documents:
  • Extra copies of your resume
  • Any requested forms or identification
  • A notepad and pen for taking notes
6. Practice Good Body Language:
  • Maintain eye contact.
  • Offer a firm handshake (if in-person).
  • Sit up straight and appear engaged.
7. Check The Security of Your Connection (if remote):
  • Avoid technical issues during phone and video calls.
  • Don't lose data when filling out online forms.
  • Be ready early so you can address anything that comes up.

Post-Interview Steps

1. Send a Thank-You Note:
  • Email a thank-you message within 24 hours of the interview.
  • Reiterate your interest in the position and briefly highlight your qualifications.
2. Follow Up:
  • If you haven't heard back within the timeframe provided, it's appropriate to follow up.
  • Be polite and express your continued interest in the position.
3. Be Patient:
  • Government hiring processes can be lengthy.
  • Use this time to continue improving your skills and researching the agency.
4. Prepare for Additional Steps:
  • Some positions may require multiple rounds of interviews.
  • Be ready for background checks or security clearance processes.
5. Reflect on the Experience:
  • Regardless of the outcome, each interview is a learning opportunity.
  • Consider what went well and areas for improvement.

Remember, government interviews are not just about assessing your skills—they're also about determining your fit within the agency culture and your commitment to public service. By thoroughly preparing and approaching the interview with confidence and enthusiasm, you'll be well on your way to launching your career in government customer service.

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Elevate your career or find the ideal government talent on Careers in Government! Explore and shape the future with us.

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Career Growth and Advancement

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One of the most appealing aspects of government customer service jobs is the potential for career advancement. The public sector offers numerous opportunities for professional growth, allowing you to build a fulfilling and dynamic career. Let's explore the strategies for advancing in your government customer service role.

Strategies for Advancement

1. Set Clear Goals:
  • Establish short-term and long-term career objectives.
  • Regularly review and adjust your goals as you progress.
2. Seek Feedback and Act on It:
  • Request performance reviews from your supervisors.
  • Actively work on areas identified for improvement.
3. Take Initiative:
  • Volunteer for additional responsibilities or projects.
  • Propose innovative solutions to workplace challenges.
4. Build Your Network:
  • Attend agency events and professional conferences.
  • Join government employee associations or unions.
5. Develop Specialized Skills:
  • Become an expert in specific areas relevant to your agency.
  • Pursue certifications that enhance your value to the organization.
6. Stay Informed:
  • Keep up with policy changes and new initiatives in your field.
  • Understand the broader context of your agency's work.

Remember, every new skill you acquire is a stepping stone to your next promotion. What skill will you develop next?

Continuous Learning

  1. Stay updated on technological advancements in customer service.
  2. Develop soft skills like emotional intelligence and conflict resolution.
  3. Learn about emerging trends in public administration and governance.

In government service, your greatest asset is your knowledge. How will you invest in your learning today to secure your promotion tomorrow?

Challenges and Opportunities

While advancement opportunities are plentiful, be aware of potential challenges:

  1. Budget constraints may limit promotion opportunities in some years.
  2. Advancement might require relocation to different offices or cities.
  3. Competition for higher positions can be intense.

However, these challenges also present opportunities to demonstrate your problem-solving skills and commitment to public service.

Creating Your Own Opportunities

Sometimes, the best way to advance is to create new opportunities:

  1. Identify unmet needs in your agency and propose solutions.
  2. Develop new programs or initiatives that improve citizen services.
  3. Collaborate across departments to create innovative approaches to challenges.

Every government innovator started with a single idea to improve their agency. What will your groundbreaking idea be?

 

Conclusion

You've just unlocked the roadmap to a fulfilling career in public service. Are you ready to take the first step towards making a difference in your community?

Remember, a career in government customer service is more than just a job—it's a calling to serve your fellow citizens and contribute to the smooth functioning of society. Every interaction you have, every problem you solve, and every citizen you assist contributes to building trust in government institutions and improving the quality of life in your community.

As you embark on this career path, keep in mind that the skills you develop—patience, empathy, problem-solving, and communication—are valuable not just in your professional life but in your personal growth as well. The challenges you'll face will help you become a more resilient, knowledgeable, and compassionate individual.

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Whether you're just starting your job search, preparing for an interview, or looking to advance in your current role, remember that your dedication to public service makes a real difference. You are the face of government for many citizens, and your work helps ensure that your community receives the support and services it needs.

As you move forward, stay curious, embrace opportunities for growth, and never underestimate the impact of your work. The path to a successful career in government customer service may have its challenges, but the rewards—both personal and professional—are immeasurable.

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