HARBOR FACILITIES MAINTENANCE MANAGER

Job Description

Job Description

*** All completed applications for this position must be submitted online no later than 5:00 pm, on the closing date of the recruitment. PAPER APPLICATIONS WILL NOT BE ACCEPTED . Please follow all submission instructions to ensure your application is complete. Resumes will not be accepted in lieu of online applications, therefore, it is important for online applications to be completed fully. Late applications will not be accepted beyond the closing time and date for any reason, including any technical issues, such as system, browser, or computer failures, etc. ***

Under direction, the Harbor facilities Maintenance Manager is responsible for managing facilities maintenance and minor construction activities within the maritime and commercial real estate areas at the Port of Oakland. The incumbent is responsible for delivering quality, cost effective maintenance services to internal customers and ultimately responsible for all harbor maintenance services including client reporting and customer satisfaction, budget management and financial performance, preventive and predictive maintenance of all equipment and technical operations, and related procurement and contracting activities.

Examples of Duties

Any one position may not include all the duties listed, nor do the examples cover all the duties which may be performed. Incumbent may perform other related duties at the equivalent level.

• Manages the work of the Harbor Facilities Maintenance Department engaged in the maintenance, repair, and minor construction of building and equipment systems, electrical power distribution and equipment systems, roadways, landscaping, vegetation control, and other installations, facilities, and equipment.
• Reviews, approves, clarifies, prioritizes, assigns, coordinates, and tracks work requests and maintenance service orders for work to be performed by the department.
• Establishes, in conjunction with subordinate staff, department policies, procedures, schedules, and methods for maintenance, repair, and minor construction of facilities, equipment, and installations for which the department is responsible.
• Oversees the development and implementation of preventive and predictive maintenance programs in conjunction with engineering and maintenance staff to ensure routine inspection and maintenance of facilities and the establishment of performance goals and production standards for planned and preventive maintenance programs.
• Supervises, coaches, trains, and evaluates the performance of subordinate supervisory personnel; assists in responses to grievances and disciplinary actions regarding department personnel.
• Reviews and approves recommendations for the purchase of equipment and the development of equipment specifications; reviews specifications for specialized equipment.
• Coordinates department activities with engineering Division staff, other Port departments, outside agencies, tenants, and contractors to inform them of the status of ongoing work and provide information; responds to and resolves complaints and concerns from tenants, clients, the public, and other Port departments.
• Prepares, monitors, and controls the department budget.
• Directs and coordinates responses to and makes critical decisions to resolve emergency and disaster conditions, such as those resulting from area-wide power outage, accident, fire flood, wind, or earthquake; supervises the establishment of an incident command center during emergency operations.

Minimum Qualifications

EDUCATION AND EXPERIENCE

This position requires a combination of education and experience reflecting possession of the required knowledge, skills, and abilities. A typical combination would include the following:

Graduation from an accredited college or university with a bachelor’s degree in business, engineering, or a related field.

At least eight years of experience supervising maintenance and/or engineering functions in similar property environments.

KNOWLEDGE, SKILLS AND ABILITIES

To successfully perform the typical tasks and duties of the position, the knowledge, skills and/or abilities listed below are required.
Knowledge of:

• Knowledge of principles and practices of management relative to planning, implementing, and administering a facilities maintenance program.
• Knowledge of administrative policies and procedures of the Port of Oakland, including Personnel Rules and Procedures, and Port of Oakland labor contracts relating to personnel in the section.
• Knowledge of municipal and state laws and codes relevant to facilities construction and maintenance.
• Considerable knowledge of general administrative principles, practices and methods, including goal setting, objectives and procedures development and implementation, program and budget development and implementation.
• Working knowledge of technology platforms and applications for engineering/design Computer Aided Drafting (CAD) and project management and maintenance management software.

Ability to:

• Ability to plan and direct engineering, maintenance and construction projects.
• Ability to plan work loads for others, including assigning and monitoring work, conducting formal performance evaluations and administering discipline.
• Ability to resolve difficult technical and operational problems in an independent and creative manner.
• Ability to exercise sound and effective judgment.
• Ability to define problems, collect and analyze data, establish facts, and draw valid conclusions.
• Ability to interact effectively with Port management, subordinate staff, contractors, and the general public.
• Ability to communicate clearly and effectively, both orally and in writing.
• Ability to analyze, interpret and report on financial results, including the development and administration of budgets.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to lead and direct organizational responses to emergency situations involving Port facilities, including such events as fire, earthquakes, public disturbances, storms, etc.
• Ability to exercise tact, self-restraint and strategy in dealing with a variety of people, including adversaries and advocates.

THE SELECTION PROCESS

Stage I: Application and Supplemental Questionnaire Evaluation (Pass/Fail)- The first stage in the selection process will consist of an application and supplemental questionnaire appraisal review (pass/fail). Applications submitted without the completed supplemental questionnaire will be deemed incomplete and not given further consideration. Meeting the minimum qualifications does not guarantee advancement to the next stage. Only the most suitably qualified candidates will be invited to Stage II.

Stage II: Assessment Examination (Weighted 100%)- The second stage of the selection process may consist of a combination of job-related situational project exercises and an oral panel interview designed to assess technical knowledge and any additional other KSAs. Job-related situational project exercises may consist of written exercises, performance exercises or other situational exercises that would assess the KSAs. The Assessment Examination is designed to test your overall aptitude for the position.

Candidates must achieve a scale score of 70 or more on this examination to be placed on the hiring list for employment consideration . The Port of Oakland reserves the right to modify the selection process as necessary to conform to administrative or business necessity.

ADVISORIES

Immigration and Reform Control Act: In compliance with the Immigration and Reform Act of 1986, the Port of Oakland will only hire individuals who are legally authorized to work in the United States. Social Security card must be presented, and the name on it must match the name on the application.

Americans with Disabilities (ADA): In compliance with State and Federal Laws, the Port will employ and promote qualified individuals without regard to disability. The Port is committed to making reasonable accommodations in the selection process and in the work environment. Individuals requesting reasonable accommodations during the selection process must notify Nancy Jeu at njeu@portoakland.com within seven (7) calendar days of the closing date of the job announcement. The Port requires applicants to provide supporting medical documentation to substantiate a request for reasonable accommodation.

The Port of Oakland is an Equal Opportunity Employer

Additional Requirements

Must possess a valid California Class C driver license at the time and for the duration of appointment.
The Port of Oakland requires each incumbent to successfully complete a Transportation Security Administration (TSA) background check, which will include a fingerprint-based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), prior to being considered for this position. This status must be maintained for the duration of employment at the Port.

Must be available for on-call duty as required by emergency situations or as required for uninterrupted operations.

The Port of Oakland'sbenefit program ranks among the best in the region for public jurisdictions and is designed to reward performance and promote a balanced lifestyle, both at the workplace and away from the workplace, for its employees and their families. The Port is committed to the health and well-being of its employees and has been recognized as a FIT-Friendly Employer by the American Heart Association.

• The Port is part of the California Public Employees Retirement System (CalPERS). CalPERS is a defined pension provided to regular full-time employees that work for the Port. The CalPERS defined pension is based on predetermined formula that factors in an employee's earnings history, tenure of service and age. The retirement formula for new hires is 2% at 62 years of age or 2.5% at 55 for with other CalPERS service and/or reciprocity.
• The Port offers retiree medical benefits for employees and dependents after 10 years of CalPERS service (including 5 years at the Port).
• The Port pays 100% of the premium cost for employees and dependent health insurance coverage not to exceed the Kaiser-HMO Family Plan; cash in lieu of medical benefit is also available.
• The Port pays 100% of the premium cost for dental and vision coverage.
• The Port pays 100% of the premium cost for Long Term Disability (LTD) coverage and reimburses employees for the State Disability Insurance.
• The Port pays 100% of the premium cost for life insurance at one-time annual salary with certain limits.
• The Port offers aDeferred Compensation Plan allowing employees to save and invest money for retirement with tax benefits.

Time Away from Work

• From 2 to 5 weeks of vacation depending on years of employment at the Port.
• 10 days of management leave for employees exempt from the Fair Labor Standards Act (FLSA).
• 1 paid Floating Holiday per year.
• 12 days of sick leave per year after three months of employment which includes 4 days of personal leave.
• 13paid holidays as well as the second half of the shift on December 24 and December 31.

Closing Date/Time: 11/6/2026 5:00 PM Pacific