Administrative Assistant

Job Description

Summary

Minimum Starting Salary: $21.5000 per hour Depending on Qualifications
This is a grant-funded position and is dependent upon funding availability.

The City of Waco Seeks:

The City of Waco is seeking an experienced, innovative, and tech-savvy Administrative Assistant to support the Environmental Health Services Division of the Health Department in a fast-paced, dynamic environment. The ideal candidate is highly organized, detail-oriented, and adaptable, with strong problem-solving skills and the ability to leverage technology to streamline processes, manage multiple priorities, and provide exceptional administrative support.

Minimum Qualifications:

Required:

• H.S. or GED equivalent and 2 years administrative support experience.
• Valid Texas Driver’s License

Position Description:

Under basic supervision, performs administrative duties and technical and support services for City Departments; coordinates meetings and processes administrative and technical forms.

Essential Functions:

• Provides administrative and technical support to the department; performs a variety of clerical and administrative duties and makes decisions based on experience, training, and job assignment.
• Coordinates departmental administrative workflow and applies knowledge of policies and procedures to organize work and support staff by handling administrative details.
• Exercises initiative and independent judgment in completing administrative tasks, resolving problems, analyzing information, and ensuring effective communication of operational matters.
• Manages assigned special projects, including researching and compiling information from internal and external sources to prepare narrative and statistical reports for departmental programs and initiatives.
• Responds to questions and inquiries requiring knowledge and interpretation of City policies, procedures, and regulations; resolves issues and customer service requests within assigned authority.
• Maintains calendars and resolves complex meeting and travel schedules; coordinates meeting rooms and resources; coordinates development of meeting agendas, action item lists and presentation materials.
• Drafts and prepares correspondence, memoranda, and other documents from general direction, standard formats, or drafts; assists with monitoring budgets, accounting, and expenditures.
• Maintains department files and records, including electronic databases; collects and compiles data and prepares technical and statistical reports; ensures records and administrative actions comply with City policies.
• Orders and receives merchandise, maintains inventory, and assists with food and beverage purchasing.
• Prepares and verifies deposits and processes accounts payable, including monthly and merchandise-related expenses.
• May assist in preparing payroll for departmental employees and may approve maintenance or service issues in the manager's absence.
• Operates a personal or city vehicle to travel to clinics, community sites, outreach locations, and partner agencies to provide administrative support for PHD operations and client services throughout Waco-McLennan County.

Required for All Jobs:

• Performs other related duties as assigned.
• Complies with all policies and standards.
• Supports the relationship between the City of Waco and the general public by demonstrating courteous and cooperative behavior when interacting with residents, visitors, and City staff, maintains confidentiality of work-related issues and City information
• Lives the City of Waco Values.

The City of Waco offers a complete benefits package for eligible employees including; health, dental, vision, Employee Assistance Program (EAP), Flexible Spending Accounts, life insurance, long term and short term disability, retirement, deferred compensation plans, holidays, vacation, sick leave, credit union and savings bonds.

To learn more about the benefits offered, visit our Benefits page.

Why Work For Waco:

• Meaningful and challenging work
• Make a difference and improve communities
• Competitive Salary and Benefits
  • Full Range of Benefits, including Health, Dental, Vision, Disability, and Life Insurance
  • Mandatory TMRS Retirement Plan with a 2:1 City Match
  • Education Assistance Program
  • Paid Parental Leave
  • Employee Assistance
  • Longevity Pay
  • And More!
• Chance to do work you are passionate about
• Desire to give back