CIP PROJECT MANAGER

Job Description

Job Summary

Performs a variety of complex professional duties in the administration, development and execution of public works Capital Improvement Projects (CIPs). Coordinates and manages the activities of assigned staff, consultants and contractors.

Representative Duties

Note: Duties may vary dependent upon work location and assignment.

Performs complex project management work within assigned capital improvement project areas, including research and analysis of complex data and preparation and presentation of comprehensive design studies, operational reports and other informational items.

Plans, coordinates and monitors the implementation of capital improvement projects (CIPs).

Conducts construction administration services for assigned projects.

Prepares, reviews and makes recommendations on the design and preparation of plans, specifications and cost estimates for various CIPs, including requests for consultant services, new construction, additions, remodels, space planning and infrastructural improvements.

Monitors project status including budgets and account balances.

Monitors professional services, including consultants, to ensure that project objectives, standards and schedules are consistent and conform to departmental plans and policies.

Visits sites to evaluate capital projects and contracts in progress and ensure compliance with plans, specifications and safety standards.

Serves as the liaison for public works capital improvement projects. Confers and coordinates project activities with City staff, outside agencies, vendors, contractors, and the other customers.

Implements concepts of green buildings, sustainability and leadership in Energy and Environmental Design (LEED).

Leads and coordinates the work of staff involved in CIP support activities, as assigned.

Performs other related duties, as assigned.

Requirements

Knowledge of:

• Principles, techniques and methods of capital improvement project design, construction and management.
  
• Practices and procedures of project management.
  
• Construction methods, materials and equipment.
  
• Principles and practices of contract administration.
  
• Governmental processes related to bidding, consultant/contractor selection, design and construction.
  
• Applicable federal, state and local laws regulations and ordinances.
  
• Principles and practices of budget management.
  
• Effective leading and coordination techniques.
  
• Effective customer service techniques.
  

Ability to:

• Read, and interpret architectural and civil drawings and construction site plans.
  
• Prepare plans, specifications, and bid documents.
  
• Prepare and present clear, concise and comprehensive reports.
  
• Interpret and apply policies, procedures and regulations.
  
• Identify, analyze and recommend alternative solutions to various problems.
  
• Manage multiple projects and meet strict deadlines.
  
• Communicate effectively, both orally and in writing.
  
• Provide effective customer service.
  
• Establish and maintain effective and cooperative working relationships with a variety of individuals, including City employees, contractors, consultants, outside agencies and the general public.
  

Skill in:

• Project management.
  
• Building consensus among various stakeholders.
  
• Using a personal computer and applicable software applications.
  
• Effective written and verbal communication.
  

Education, Training and Experience:

• Graduation from an accredited college or university with a Bachelor's degree in Engineering, Architecture, Construction Management or a closely related field.
  • Additional recent, related work experience may substitute for the educational requirement on a year for year basis. One year of additional related work experience is equal to completion of 30 units.
• Six (6) years of recent, paid and progressively responsible, work experience in managing large scale projects in civil engineering, architecture or public works, which has included two (2) years of lead analytical, managerial, or supervisory responsibilities.
• T wo (2) years of recent work experience in project design and construction management in a public sector environment is desirable.

Licenses and Certificates :

• Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Registration as a Professional Engineer or Architect in the State of California is desirable. Possession of LEED Professional Certification is desirable.

Supplemental Information

How to Apply:

Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process.

Note: Applicants who indicate that they completed college-level coursework or earned a degree from a foreign institution may be required to provide U.S. credential equivalency verification. Diploma or transcript copies must still be attached for all applicants. To verify degrees from international universities, you may use the IAU database of international institutions at IAU Global Members . If the school is not listed, applicants must still provide U.S. credential equivalency verification.

Selection Process:
All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process.

Testing may consist of a combination of any of the following and is subject to change as needs dictate: written test, performance test, evaluation of qualifications, oral interview

If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

Background Investigation:
Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement

The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 11/20/2026 5:30 PM Pacific