Pretrial Case Manager II (Courthouse EMP)

Summary

Job TitleUnder general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.Essential Job FunctionsInterview defendant, collect defendant data, address the data and determine the defendant's eligibility for programs.Compile data for defendant file.Complete weekly inmate pod checks for potential Pretrial Release.Input information and interview forms into database; update and maintain data and close files out.Access "menus" in order to retrieve data from the Sheriff's and District Attorney's files.Assist in the maintenance of paper files and records.Complete defendant backgrounds including details of past criminal history and current criminal charges.Attend daily bond dockets at the jail and/or courthouse.Complete interview process during the bond docket for potential Pretrial Release.Prepare Pretrial packets for Judge approval.May complete and record follow-up calls to clients and referral calls as necessary.May prepare and forward warrant letter form to the client.Answer in-coming calls; relay calls; take messages or give information as necessary.Perform other duties as assigned.Supervisory ResponsibilitiesThis job has no supervisory responsibilities.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceEducation equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations and two years of satisfactory full time paid employment in a court services related program.Language SkillsAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.Reasoning AbilityAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Certificates, Licenses, RegistrationsValid Oklahoma Driver's LicenseNCIC CertificationKnowledge, Skills and AbilitiesSkill -Assessing and evaluating individualsEliciting pertinent informationInterpreting criminal recordsOperating a personal computer; accurately input 40 WPMMaintaining accurate records and filesPerforming a variety of general clerical dutiesKnowledge -Principles and practices of pretrial release programsCity/county/state/federal criminal codes and regulations; of court servicesDepartmental policies and proceduresWord processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminalAbility -Organize and comprehend detail data; to precisely perform detail workExercise tact, patience and courtesy in dealing with othersMaintain confidentialityEffectively communicate with defendants, team members and leadershipConsistently work in a team environmentUnderstand and follow established departmental policies and proceduresRead and comprehend simple instructions, short correspondence, and memosWrite simple correspondenceEffectively present information in one-on-one and small group situations to customers, clients, and other employees of the organizationAdd, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphsApply common sense understanding to carry out detailed but uninvolved written or oral instructionsDeal with problems involving a few concrete variables in standardized situationsPhysical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.Additional InformationWORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually loud.DisclaimerPerform other duties as assigned.

Job Description

Job TitleUnder general supervision, performs data entry functions and a variety of clerical duties by performing the following duties.Essential Job FunctionsInterview defendant, collect defendant data, address the data and determine the defendant's eligibility for programs.Compile data for defendant file.Complete weekly inmate pod checks for potential Pretrial Release.Input information and interview forms into database; update and maintain data and close files out.Access "menus" in order to retrieve data from the Sheriff's and District Attorney's files.Assist in the maintenance of paper files and records.Complete defendant backgrounds including details of past criminal history and current criminal charges.Attend daily bond dockets at the jail and/or courthouse.Complete interview process during the bond docket for potential Pretrial Release.Prepare Pretrial packets for Judge approval.May complete and record follow-up calls to clients and referral calls as necessary.May prepare and forward warrant letter form to the client.Answer in-coming calls; relay calls; take messages or give information as necessary.Perform other duties as assigned.Supervisory ResponsibilitiesThis job has no supervisory responsibilities.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and/or ExperienceEducation equivalent to graduation from a standard four year high school including or supplemented by courses in typing and data entry operations and two years of satisfactory full time paid employment in a court services related program.Language SkillsAbility to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Mathematical SkillsAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.Reasoning AbilityAbility to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.Certificates, Licenses, RegistrationsValid Oklahoma Driver's LicenseNCIC CertificationKnowledge, Skills and AbilitiesSkill -Assessing and evaluating individualsEliciting pertinent informationInterpreting criminal recordsOperating a personal computer; accurately input 40 WPMMaintaining accurate records and filesPerforming a variety of general clerical dutiesKnowledge -Principles and practices of pretrial release programsCity/county/state/federal criminal codes and regulations; of court servicesDepartmental policies and proceduresWord processing software, spreadsheet software, contact management software, database software, and Internet; NCIC terminalAbility -Organize and comprehend detail data; to precisely perform detail workExercise tact, patience and courtesy in dealing with othersMaintain confidentialityEffectively communicate with defendants, team members and leadershipConsistently work in a team environmentUnderstand and follow established departmental policies and proceduresRead and comprehend simple instructions, short correspondence, and memosWrite simple correspondenceEffectively present information in one-on-one and small group situations to customers, clients, and other employees of the organizationAdd, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphsApply common sense understanding to carry out detailed but uninvolved written or oral instructionsDeal with problems involving a few concrete variables in standardized situationsPhysical RequirementsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.Additional InformationWORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually loud.DisclaimerPerform other duties as assigned.