City of Inglewood
Inglewood, CA, USA
TASKS:
Reviews, resolutions, ordinances and other legal documents for thoroughness, accuracy, formatting, compliance, spelling, grammar, and readability;
Compiles, maintains, and prepares a wide variety of reports, attends board and commission meetings, and records and transcribes minutes;
Formats and prints final documents, distribute, organizes and maintains various administrative, reference, and follow-up files;
Inputs, retrieve and reference various computer data management systems;
Provides information which may require elaborate interpretation of City policies and procedures to visitors and staff;
Arrange for follow-up on the routine inquiries from the public or staff and refers or assists in resolution of problems;
Collects and enters employee timesheets; checks account number charges and time-off requests;
Schedules requests for leave and vacations, maintains department master calendar, sets appointments, and meetings;
Creates centralized file management systems for departmental records, contracts, project files, and other department related documents.
TASKS:
Reviews, resolutions, ordinances and other legal documents for thoroughness, accuracy, formatting, compliance, spelling, grammar, and readability;
Compiles, maintains, and prepares a wide variety of reports, attends board and commission meetings, and records and transcribes minutes;
Formats and prints final documents, distribute, organizes and maintains various administrative, reference, and follow-up files;
Inputs, retrieve and reference various computer data management systems;
Provides information which may require elaborate interpretation of City policies and procedures to visitors and staff;
Arrange for follow-up on the routine inquiries from the public or staff and refers or assists in resolution of problems;
Collects and enters employee timesheets; checks account number charges and time-off requests;
Schedules requests for leave and vacations, maintains department master calendar, sets appointments, and meetings;
Creates centralized file management systems for departmental records, contracts, project files, and other department related documents.
City of Santa Monica
Santa Monica, California, United States
Job Summary Performs complex professional planning duties and serves as a technical specialist and team leader on projects related to the City's historic preservation program. Trains Division staff on historic preservation. Major Duties Serves as the Secretary to the Landmarks Commission, facilitating its efforts including acting as intermediary with City departments, and with other City staff as necessary, providing administrative support. Performs complex planning tasks, coordinates research, and serves as a team leader on the implementation and maintenance of the City's historic preservation program, register of designated historic resources and historic districts, Historic Resources Inventory, and Landmarks and Historic Districts Ordinance. Analyzes, reviews projects plans and applications, and prepares reports and presentations on complex planning and policy issues pertaining to the City's historic preservation program and Ordinance. Evaluates historic sites and building nominations to determine if they meet local, State or National Register requirements. Develops strategies for the preservation and management of historic properties. Reviews projects for compliance with the Secretary of the Interior's Standards for the Treatment of Historic Properties. Processes, reviews, administers and maintains all Mills Act contracts entered into by the City. Prepares annual reports of Landmarks Commission activities to be submitted to the State Office of Historic Preservation and made available to the public. Educates the public on the benefits of preservation. Conducts assessments of environmental issues in accordance with state and federal guidelines. Manages historic preservation grant applications and recommends projects for funding. Develops, negotiates, manages and monitors agreements with private consultants, including developing and monitoring of scope, schedule, budget and contract items. Performs other related duties, as assigned. Minimum Qualifications Knowledge, Ability and Skills: Knowledge of: Principles, practices and procedures in historic preservation, urban planning and zoning, urban design and environmental analysis. Methods and procedures required in order to carry out the relevant programs of historic preservation planning such as evaluation, environmental review, and grants management. Technical legal and historic resources management practices and procedures as they apply to architectural history and historical buildings, structures, districts and landscapes. Applicable federal, state and local laws, codes, ordinances, policies, procedures, rules and regulations. Research techniques related to historic preservation. Contract administration. Effective meeting facilitation techniques. Effective training and coordinating techniques. Effective customer service techniques. Ability to: Complete complex planning projects and policy efforts related to historic preservation. Manage historic preservation projects and policy updates that include community outreach, planning, urban design and environmental issues. Evaluate properties in accordance with local, state and national criteria. Develop and manage consultant contracts. Conduct research, analyze data and plans, and make recommendations. Communicate clearly and effectively, both orally and in writing. Prepare and present clear and concise oral and written reports and recommendations. Provide effective customer service. Establish and maintain cooperative and effective working relationships with City employees, various boards and commissions and the general public. Skill in: Project management. Contract administration. Delivering clear presentations and running effective meetings. Using a personal computer and applicable software applications. Education, Training and Experience : Graduation from an accredited college or university with a Bachelor's degree in architectural history, art history, historic preservation, or a closely related field. A Master's degree in a related field is highly desirable. Three years of recent, paid work experience performing historic preservation duties in a municipal agency or the private sector. Experience researching, writing or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution is highly desirable. Licenses and Certificates: Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Diversity and Inclusion Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. NOTE: You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may attach a scanned copy of your college diplomas or transcript to your online application, e-mail a scanned copy of your college diploma or transcript to mia.engel@smgov.net or fax a copy to the attention of Mia Engel at (310) 656-5705. Failure to do so will result in your application being disqualified. SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Oral Interview - 100% The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Closing Date/Time: 1/6/2020 5:30 PM Pacific
Job Summary Performs complex professional planning duties and serves as a technical specialist and team leader on projects related to the City's historic preservation program. Trains Division staff on historic preservation. Major Duties Serves as the Secretary to the Landmarks Commission, facilitating its efforts including acting as intermediary with City departments, and with other City staff as necessary, providing administrative support. Performs complex planning tasks, coordinates research, and serves as a team leader on the implementation and maintenance of the City's historic preservation program, register of designated historic resources and historic districts, Historic Resources Inventory, and Landmarks and Historic Districts Ordinance. Analyzes, reviews projects plans and applications, and prepares reports and presentations on complex planning and policy issues pertaining to the City's historic preservation program and Ordinance. Evaluates historic sites and building nominations to determine if they meet local, State or National Register requirements. Develops strategies for the preservation and management of historic properties. Reviews projects for compliance with the Secretary of the Interior's Standards for the Treatment of Historic Properties. Processes, reviews, administers and maintains all Mills Act contracts entered into by the City. Prepares annual reports of Landmarks Commission activities to be submitted to the State Office of Historic Preservation and made available to the public. Educates the public on the benefits of preservation. Conducts assessments of environmental issues in accordance with state and federal guidelines. Manages historic preservation grant applications and recommends projects for funding. Develops, negotiates, manages and monitors agreements with private consultants, including developing and monitoring of scope, schedule, budget and contract items. Performs other related duties, as assigned. Minimum Qualifications Knowledge, Ability and Skills: Knowledge of: Principles, practices and procedures in historic preservation, urban planning and zoning, urban design and environmental analysis. Methods and procedures required in order to carry out the relevant programs of historic preservation planning such as evaluation, environmental review, and grants management. Technical legal and historic resources management practices and procedures as they apply to architectural history and historical buildings, structures, districts and landscapes. Applicable federal, state and local laws, codes, ordinances, policies, procedures, rules and regulations. Research techniques related to historic preservation. Contract administration. Effective meeting facilitation techniques. Effective training and coordinating techniques. Effective customer service techniques. Ability to: Complete complex planning projects and policy efforts related to historic preservation. Manage historic preservation projects and policy updates that include community outreach, planning, urban design and environmental issues. Evaluate properties in accordance with local, state and national criteria. Develop and manage consultant contracts. Conduct research, analyze data and plans, and make recommendations. Communicate clearly and effectively, both orally and in writing. Prepare and present clear and concise oral and written reports and recommendations. Provide effective customer service. Establish and maintain cooperative and effective working relationships with City employees, various boards and commissions and the general public. Skill in: Project management. Contract administration. Delivering clear presentations and running effective meetings. Using a personal computer and applicable software applications. Education, Training and Experience : Graduation from an accredited college or university with a Bachelor's degree in architectural history, art history, historic preservation, or a closely related field. A Master's degree in a related field is highly desirable. Three years of recent, paid work experience performing historic preservation duties in a municipal agency or the private sector. Experience researching, writing or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution is highly desirable. Licenses and Certificates: Possession of a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. Diversity and Inclusion Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. NOTE: You must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may attach a scanned copy of your college diplomas or transcript to your online application, e-mail a scanned copy of your college diploma or transcript to mia.engel@smgov.net or fax a copy to the attention of Mia Engel at (310) 656-5705. Failure to do so will result in your application being disqualified. SELECTION PROCESS: All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following: Oral Interview - 100% The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Closing Date/Time: 1/6/2020 5:30 PM Pacific
