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Job Description
Definition
The City of Newport Beach is seeking an Administrative Assistant to the Assistant City Manager. Currently, there is one full-time (non-exempt) vacancy. The ideal candidate will possess exceptional organizational abilities, strong communication and customer service skills, and a keen attention to detail.
If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note, you will be excused from any testing processes which you have already completed.
Position Highlights:- Provides executive-level support to the Assistant City Manager
- Works closely with the Executive Assistant to the City Manager in coordinating the administrative operations of the department
- Maintains calendars, makes appointments, schedules meetings, and coordinates departmental activities
- Interacts with elected and appointed officials, department directors, and provides administrative support to City committees
- Coordinates department personnel-related matters including payroll
- Works collaboratively with other departments
- Strong executive support and communication abilities
- Highly organized
- Experienced in working in a fast-changing environment
Schedule:- This position may work a 5/40 or 9/80 schedule
Selection Components:- Application Evaluation: Applications will be accepted until February 12, 2026 at 5:00 p.m. or until 150 applications are received - whichever occurs first. Please apply immediately as this position may close at anytime. In order for the application package to be considered complete, candidates are required to attach their resume to their online application.
- Computer Skills Testing: Those candidates deemed most qualified as reflected in their online application will be in vited to computer skills testing for Microsoft Word and Excel.
- Interview: Passing candidates will be invited to a interview tentatively scheduled for March 19, 2026. Successful candidates will be placed on an eligibility list that may be used to fill future vacancies as they occur.
Retirement:
The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS). The retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 8% (or half the normal cost, whichever is higher) of pay towards the retirement benefit.
Essential Duties
Please review the online job specification for a more detailed description of essential duties.
Qualifications
Please review the online job specification for a more detailed description of specific qualifications.
Experience & Education and License/Certificate
A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience. Government experience and experience working closely with senior management, boards, and commissions desirable.
Education: Equivalent to graduation from high school. Additional coursework or training i n office administration, business administration or a related field desirable.
License/Certificate : Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Closing Date/Time: 2/12/2026 5:00 PM Pacific -
ABOUT THE COMPANY
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City of Newport Beach
Show moreThe City of Newport Beach is located in the coastal center of Orange County, with Los Angeles County to the north and San Diego County to the south. It has an estimated permanent population of 86,738 but during the summer months, the population grows to more than 100,000 with 20,000 to 100,000 tourists daily.
Newport Beach is known for its fine residential areas, modern shopping facilities, strong business community and quality school system. It surrounds Newport Bay where approximately 4,300 boats of all types are docked within the 21-square-mile harbor area. The bay area and the City’s eight miles of ocean beach offer outstanding fishing, swimming, surfing, and aquatic sports activities.
The City of Newport Beach was incorporated September 1, 1906 and the current City Charter was adopted in 1954. The City operates under a Council-Manager form of government. Its seven City Council Members are elected by district, but are voted on by the population as a whole. They serve four-year terms. The Council consists of the Mayor and six other members and is responsible for policy-making, passing local ordinances, adopting the budget, appointing committees and hiring the City Manager, City Attorney, and City Clerk. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-to-day operations of the City, and for appointing heads of departments. -