Office Assistant (Part-Time, On-Call)

JOB SUMMARY

Are you interested in working steps from the beach? Do you have administrative skills that can be applied across various City departments? Come join our team! The City of Manhattan Beach is looking for qualified administrative support on a part-time, as-needed basis across various departments and disciplines across the City. Work with our Public Works Department one day and our Parks and Recreation Department the following! You will be given the opportunity to work with our diverse City locations, departments, and staff, depending on the needs of the City.

This position will provide additional support to various departments on an as-needed basis. The days and hours of this position will vary based on the needs of the assigned department. There may be periods where there are no hours scheduled if there is no additional support needed.

Under direct supervision, the Office Assistant performs responsible, routine to complex clerical and administrative duties to support the needs of an assigned function or department; provides quality customer service; and does other related work as required.

ESSENTIAL DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• Provides administrative and general clerical support to an assigned department or division.
• Greets visitors; provides assistance to customers over the phone, via email, and behind the counter, and routes information to appropriate parties..
• Prepares, types and processes written communications; may transcribe from rough drafts, audio recordings, or verbal instruction.
• Receives, stamps and distributes mail; prepares, posts and sends mail.
• Prepares and types agendas and supporting materials; establishes and maintains paper and/or electronic files and record keeping systems.
• Issues, receives, and processes various applications, permits, registration information, and other forms.
• Operates standard office equipment such as the telephone, copier, fax machine, calculator, personal computer, and other automated systems and programs that are relevant to the assigned department or division.
• Schedules and prepares appointments and meetings, and makes travel arrangements.
• Accepts payment of fees and writes receipts; disburses petty cash and maintains and processes cash records; processes and receives reimbursements and expenses.
• Orders office supplies and maintains inventory; assists with administrative tasks involving personnel, budgeting processes, and facilities.
• Performs other related duties as assigned.
• May be required to work shifts, weekends, and/or holidays.

MINIMUM QUALIFICATION GUIDELINES

Education/Training/Experience:

• High school diploma or G.E.D. is required.
• Six (6) months of clerical work is desirable.

Knowledge of:
Office methods, practices, procedures, and equipment; correct English usage, including spelling, grammar, and punctuation; customer service skills, including ascertaining a customer’s needs and directing accordingly; record keeping procedures and systems; and research methods.

Ability to:
Follow direction; learn the terms, procedures, and operating details of the assigned department; read and correctly use the English language; effectively proofread assigned work; follow oral and written direction; work with confidential information; communicate effectively orally and in writing; and work cooperatively with City employees and the general public.

Skill in:
Operating a variety of office equipment including personal computer software and other electronic processing equipment; using word processing, spreadsheet, graphics, and specialized software application programs such as MS Outlook and Acrobat; and using internet resources and social media.

License/Certificates/Special Requirements:
In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

APPLICATION & SELECTION PROCESS

Interviews will be held continuously. Applicants are encouraged to apply early. This position may close at any time without notice.

All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. The filing period will remain open until the needs of the department have been met.

NOTE: The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.

The City of Manhattan Beach offers a generous benefits package to full-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and more.
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To see detailed information about Teamsters bargaining unit benefits, please visit our benefit page on the City's official website.

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Part-time employees are enrolled in PARS (Public Alternate Retirement System). All part-time and seasonal employees contribute 7.5% each pay period on a pre-tax basis. If an employee reaches 1,000 hours within a fiscal year (July 1st to June 30th) or is already a CalPERS member, then they are enrolled in CalPERS (Public Employees Retirement System).

The City complies with California Labor Code 245-249 by providing paid sick leave for part-time hourly employees accordingly.

The City of Manhattan Beach does not provide medical/dental/vision benefits to part-time employees. Eligible employees enrolled in CalPERS may opt into a CalPERS medical plan.

Closing Date/Time: Continuous

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• City of Manhattan Beach

• 3108025258

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