Post-Award Grant Analyst (GA) Office of Research & Sponsored Programs Foundation
552339
Close Date: 01/20/2026
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(552339) Research & Sponsored Programs Administrative Professional II, Post-Award Grant Analyst (GA), Salary Range: $5,797-$8,445, Hiring Range: $5,797-$5,900. This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in the Office of Research & Sponsored Programs Foundation. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits .
Position Summary The Post-Award Grant Analyst (GA) acts as the primary point of contact with campus faculty and staff researchers in their role as Principal Investigator (PI) on awarded grants, contracts and trusts (Sponsored Projects, SPs). GA guides the PI through the life cycle of the SP and ensures the fulfillment of the SP requirements and compliance with the Sponsor, CSU, CPH and SPF regulations, policies & procedures. The SPs vary in complexity and scope as do the fully executed agreements with the awarding entities (Sponsors).
Working with awards from a wide range of sponsors, including federal, state, local, Tribal, nonprofit, and industry entities, the GA ensures that project activities comply with Sponsor, CSU, Cal Poly Humboldt, and SPF regulations, policies, and procedures, thereby minimizing compliance and audit risk.
Key Responsibilities:SP FUND ANALYSIS, BUDGET ADMINISTRATION & PROJECT SUPPORT - Administers SPs from project initiation to closeout, along with subsequent audit requirements and record retention. This includes review of project set-up, PI Orientations and closeout of completed projects in a timely manner.
- Responsible for review and comprehension of the fully executed SP agreements and for maintaining current working knowledge of federal regulations as well as the unique Sponsor regulations and policies.
- Independently manages day-to-day workload and priorities for an assigned SP portfolio of moderate scope and complexity, consulting with management or senior staff on new, unusual, or complex issues.
- Communicates regularly, and meets as needed, with PI and project staff to clarify and interpret SP terms & conditions, CSU, CPH and SPF regulations, policies & procedures with respect to SP expenditures, budget analysis, cost match and planning.
- Coordinates routine sponsor approvals and administrative actions in collaboration with SPF leadership and sponsor contacts, and follows established processes for requests requiring higher-level review or approval.
- Trains the PI, project staff and department administrative support staff in reporting, processes, required forms and software tools associated with the day-to-day administration of their specific SPs.
- Councils and makes recommendations to the PIs and project staff regarding the fiscal management of the SPs based on analysis of expenditures, spending trends, and the creation of budget projections.
- Builds and maintains effective working relationships with PI & project staff, CPH business services staff, department & center staff, SPF colleagues, and SP Program Officers & Administrators; escalates unresolved issues or conflicts to appropriate leadership as needed.
- May be assigned special projects requiring specific expertise to support the continuous improvement of the efficiency, effectiveness and benefit of SPF.
ENSURING & ENFORCING COMPLIANCE - Analyzes SPs of varying complexity at receipt and as needed throughout the lifecycle of the award to determine, calendar and take action on items such as key deliverables, reports, compliance issues and deadlines.
- Communicates regularly with PIs to monitor progress toward project objectives, reporting milestones, and cost share certification, and identifies potential issues for timely resolution or escalation.
- Ensures SP activities are in compliance with Federal, State, CSU and SPF policies, procedures and regulations. GA follows policies and procedures to project against audit disallowance or loss of SP reimbursements and indirect costs (IDC).
- Prepares, submits and files financial reports supporting documents in a timely manner; reviews account balances and expenditure activity; and, requests/reviews transfer requests as needed.
- Collaborates with the Compliance Officer to collect, consolidate and document cost match from both internal and external partners and to monitor PI and key personnel effort.
- Reviews sub-awardee invoices to ensure that invoice items are within contracted budget and performance period and then forwards invoice to PI for review and approval.
- In situations lacking established guidelines, researches applicable regulations and institutional guidance, consults with senior staff or management, and assists in implementing approved solutions.
- Utilizes desk procedures and advises management on their viability with respect to ongoing SP activity as needed.
AUDIT PREPARATION - Assists the management team in working with Federal, State and CSU system auditors to provide information and answer questions for audit compliance reviews.
- Reviews expenditures through SPF’s internal audit (Check 5) process to check for allowability and compliance, as well as documentation of transfers, exceptions or irregularities in support of process improvement and readiness for external financial audits.
- Identifies potential compliance concerns or process gaps and communicates findings to management to support continuous improvement and audit readiness.
OTHER DUTIES AS ASSIGNED May include:
- Represents SPF at on or off-campus functions and meetings as required.
- May be assigned special duties or projects in support of SPF events or functions..
Knowledge, Skills, and Abilities Associated with this Position Include: As listed in Classification Standards:
- General knowledge of grants and contracts discipline.
- Ability to analyze and address problems using reasoning and application of standard practices and procedures.
- Demonstrated communication and interpersonal skills to effectively present information to team members and stakeholders.
- Skill in following guidelines and providing input and feedback as required and applicable to regulatory compliance.
- Ability to work independently and as part of a team, with a customer service-oriented approach.
- Flexibility to adapt to changing priorities and deadlines.
- Organizational skills to plan and prioritize work.
- Computer skills to appropriately use technology and relevant software packages as required.
- Working skills and knowledge of pre-award grant proposal development, budgeting, and post-award administration processes.
- Working knowledge and understanding in the appropriate use of grants and contracts administration standards, principles, and concepts.
- Knowledge and understanding of accounting and budgeting principles.
- Working knowledge of funding agency regulations and compliance requirements.
- Strong organizational skills to plan, organize, and prioritize multiple projects.
- Strong communication and interpersonal skills to work effectively in a diverse environment.
- Proficiency in using grant management software and financial systems.
As related to the major responsibilities for this position:
- Excellent written and verbal communication skills with the ability to exercise tact, diplomacy, discretion, professionalism, and sound judgment in professional communications with faculty, staff, and external sponsors.
- Attention to detail and accuracy;
- Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures;
- Proven ability to work in a polite and professional manner under pressure;
- Demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies;
- Commitment to promote and support diversity and inclusion in the workplace;
- Ability to work independently using Microsoft Excel, Google Sheets, and the broader Google Workspace with high degree of competency;
- Ability to rapidly learn and adapt to new software systems and emerging technology;
- Capable of calmly and efficiently navigating a fast-paced, continuously evolving work setting.
Minimum Qualifications: Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.
Preferred Qualifications: - Comprehensive understanding of post-award grant analysis, governmental accounting principles, sponsor reporting requirements, and OMB Uniform Guidance;
- Experience in an Institute of higher education or a sponsored projects workplace;
- Experience in budget planning, monitoring, and reporting;
- Prior or current involvement with NCURA, SRA, COGR or similar professional organizations;
- Bachelor’s degree.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials is 11:55 p.m. on 01/20/2026.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: [5677]
Publication Date: [01/06/2026]
Advertised: Jan 06 2026 Pacific Standard Time
Applications close: Jan 20 2026 Pacific Standard Time
