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Job Description
The Development Services Department is looking for an Administrative Specialist. Join the City of Weatherford team and play a vital role in serving our growing community through exceptional organizational and support services.
Job Summary:
The primary purpose of the role is to provide administrative support to the daily operations of the assigned department/division. Duties involve a wide variety of clerical tasks, interaction with employees and vendors, coordination of programs/projects, and assisting management with human resources and budgetary responsibilities.
The primary difference between levels lies in the complexity of tasks, the level of supervision required, the degree of independence and decision-making, and the scope of responsibility. Higher levels require more complex duties, less supervision, and often include supervisory or specialized functions.
Roles and Responsibilities:
Customer Service and Communication- Provides courteous, accurate service while resolving concerns or routing complex questions to appropriate personnel.
- Serve as the primary point of contact (in-person, phone, and email) for the department, providing excellent service to the public, vendors, and internal staff.
- Screen and prioritize incoming communications (calls, emails, and visitors), directing complex matters to appropriate personnel.
- Manage citizen/customer service requests, answering questions about department programs, policies, and procedures, and ensuring timely resolution and follow-up.
- Handle sensitive information and public records requests with professionalism and discretion.
Administrative and Office Management- Provide comprehensive administrative support to management, including managing calendars, scheduling internal and external meetings, and coordinating travel.
- Manage office operations, including ordering supplies, maintaining equipment, and processing facility requests.
- Perform clerical and word processing duties, including high-volume data entry into various city and department-specific databases.
- Review, update, and maintain Standard Operating Procedures (SOPs) for administrative functions.
Document, Data, and Records Compliance- Prepare, proofread, and edit a wide variety of official documents, reports, correspondence, presentations, and inter-departmental memoranda for accuracy and professional standards.
- Maintain the integrity of all official documents and records (including permits and archived plans), ensuring secure storage and compliance with the City's records retention policy.
- Assist with meeting logistics and preparation for boards and commissions (agendas, minutes, resolutions, and meeting packets), ensuring all legal and procedural requirements (like the Open Meetings Act) are met.
- Assist in the public noticing process (e.g., posting requirements and preparing mailings for public hearings) as required by law.
- For higher levels (IV/V): Conduct advanced data analytics to generate reports on performance metrics and trends, providing summaries and recommendations to support strategic planning.
Fiscal and Specialized Support- Perform detailed record-keeping to maintain fiscal and administrative control over department activities.
- Manage purchasing and expenditures: Prepare, review, and process requisitions and purchase orders; verify invoices for payment; and reconcile credit card statements and petty cash funds.
- Participate in the annual budget development process by gathering data and monitoring expenditures according to guidelines.
- Provide payroll and staffing support by compiling, calculating, maintaining, and reviewing division payroll and verifying time sheets.
- Serve as the liaison between the department and external vendors, monitoring contracts to ensure compliance and accurate payment.
- As assigned: Coordinate and perform specialized functions such as cost-of-service analysis or serving as the department expert on permitting and data systems.
Qualifications
• High school diploma or GED required; associate degree or higher preferred. • One year of experience in customer service, or administrative support preferred. • Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job may be considered. • Valid Texas Driver's License with driving record that meets City guidelines.
Job Details
Category Development Services Status Open Salary Pay Range is: $21.08 to 25.65 (DOQ) Posted December 18, 2025 2:21 PM Closing Open Until Filled
Tools
- Apply Online
- New Job Notifications
- Clerical Supplemental Application
Closing Date/Time: Open Until Filled -
ABOUT THE COMPANY
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City of Weatherford
Show moreWeatherford Community
Weatherford is a historic town that is proud of its tradition and history. We are known for our community and family-oriented way of life, which is why Weatherford is one of the premier places to live and visit in North Texas.
In making decisions for one of the fastest-growing cities in Texas, the City of Weatherford prides itself in working toward a unified effort with citizens to prepare for the future. Weatherford is now a premier place to live in the North Texas area and the community has helped developed a vision to balance our strong history with progressive and economic vitality. That’s why our motto is “Building a Strong Community.”
Visitors and newcomers to Weatherford will enjoy our many treasures, including a shopping district that is full of antique, boutique and specialty stores, restaurants, and entertainment. Our old-time Farmers’ Market, Chandor Gardens, First Monday Trades Days, and numerous Victorian-era homes bring visitors to our city to share in our desire to maintain our heritage as we grow toward the future. Weatherford is also becoming a destination place for many visitors because of our large-scale events. Our signature events include Spark in the Park and Holiday in the Park attracting over 30,000 people each year.
Additionally, Weatherford’s location next to the Interstate 20 corridor has attracted retail and restaurant chains for residents and visitors to enjoy. It is anticipated that Weatherford will be welcoming many more new businesses to the area within the next five years; many of which will be major developments for Parker County’s economic development vitality.
Our Growth & Future Development
Over the course of four years, the City of Weatherford has seen a population growth of over 8,000 people and we expect to double this growth number. Sitting at a current population count of 38,722, the City’s growth is attributed to our proximity to the Metroplex. The City’s major commercial and industrial employers find Weatherford attractive because we offer convenient access to the region’s major transportation and shipping infrastructure, an advantage few cities within the area can offer.
They say everything’s bigger in Texas. So, we offer unusually big opportunities for companies looking to relocate or expand. A business location here means access to a booming economy with world-class business climate, infrastructure, logistics, and workforce. There is a sense of history here, and a future that’s unlimited.
Our Mission, Vision & Goals
The City works with its citizens to “Build A Strong Community” that others can look to as a pillar of unity and excellence. Through large-scale construction and transportation plans that continue to add to the infrastructure a growing city like Weatherford needs, we’ll provide the public services our community requires to continually cultivate the unique small-town city we call home.
The City of Weather is and continues to strive to be the most livable and best managed city. We take care of our citizens, continually work to improve our neighborhoods and infrastructures as well as, the facets that make us so unique.
What we offer to our Employees:
Healthcare coverage – The City offers two plan options through Blue Cross Blue Shield.
Retirement System – A 2:1 matching ratio through TMRS.
Vacation – Employees will accrue 4 weeks of paid time off (Two weeks are automatically credited to the employee’s bank after successful completion of their introductory period, usually 6 months).
Holidays – Immediately available upon hire, employees will receive paid holidays off, a service date holiday and a floating holiday.
Gym reimbursement – up to $40 a month for any gym membership or active lifestyle subscription.
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