Senior Budget Analyst and Budget Analyst I/II (Cascade) - Housing Department

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José Housing Department is a leader in the production of affordable housing. Its mission is to strengthen and to revitalize our community through housing and community development programs. The Housing Department has an operating budget of approximately $119 million annually and 112 employees, the Department administers multiple local, state, and federal funds. The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion.

Position Duties

The Housing Department is currently seeking to fill one (1) vacant Senior Analyst and one (1) vacant Analyst I/II position in their Administrative Services Division. If you are interested in being considered for employment in one of these classifications, please apply to the job announcement to ensure you are considered for current and future opportunities.

Salary Information

The salary range for the Senior Analyst classification is: $118,460.16 - $144,318.72

The salary ranges for the Analyst I/II classifications are:

• Analyst I: $92,994.72 - $113,022.00
• Analyst II: $101,468.64 - $123,330.48

The salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. The actual salary shall be determined by the final candidates’ qualifications and experience.

Senior Analyst Responsibilities

The Senior Analyst reports directly to the Administrative Officer in the Administration Services Division and has supervisory responsibilities. The Senior Analyst is responsible for coordinating all budget elements of the department including budget development from the base through adopted phases and expenditure/revenue tracking and projections.

Responsibilities include, but are not limited to:

• Lead the development, preparation, and monitoring of the Housing Department’s annual operating and capital budgets.
• Prepare/coordinate submittals of various budget requests, such as Proposed, Annual Report & Midyear requests.
• Analyze expenditure trends, revenue projections, and funding needs to support strategic program planning.
• Coordinate with Finance, Grants, Procurement, and ITD to ensure alignment of financial processes, cost allocations, ensuring proper VisCodes are applied.
• Monitor spending across multiple funding sources, including federal, state, and local funds (e.g., CDBG, HTF, General Fund), ensuring compliance with grant and regulatory requirements.
• Maintain budget tracking tools, dashboards, and spreadsheets to support transparency and informed decision-making.
• Maintain documentation and utilize data management methods to collect, track, and report financial information to the Division Manager as needed.
• Track citation revenues monthly and report to the Administrative Officer.
• Coordinate the submittals of the division’s performance measures on a quarterly basis.
• Provide/confirm budget references as needed for memos.
• Assist with audit requests, compliance reviews, and financial documentation to support departmental accountability.
• Perform supervisory responsibilities including prioritizing and assigning work, conducting performance evaluations, training, and making hiring and disciplinary recommendations.

Analyst I/II Responsibilities

The Analyst I/II reports directly to the Senior Budget Analyst in the Administrative Services Division.

Responsibilities include, but are not limited to:

• Work with the Senior Analyst and Administrative Officer to prepare, analyze, execute and monitor complex budget and fee programs.
• Prepare revenue projections and develop fees and charges for various cost recovery programs.
• Conduct ad hoc budgetary analysis and projections in support of Housing Department programs.
• Work with cross department teams to analyze, monitor and support the audit of complex federal and State grant budget programs.
• Work with various divisions within the department to monitor and track invoices, projects and grants.
• Administer contracts, including amendments, change orders, and exercising options.
• Assist in training and educating Housing Department staff on Citywide budget rules, procedures and processes.
• Perform data and financial analysis for budgeting, purchasing and contracting activities.
• Skills with Microsoft Office Excel and Word are desirable.

Minimum Qualifications

Senior Analyst

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitutions: One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Form 700 Requirement: This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

Analyst I
Education: A Bachelor's Degree from an accredited college or university.

Analyst II
Education: A Bachelor's Degree from an accredited college or university

Experience: Two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices. Demonstrates knowledge and expertise in fiscal management, procurement and contract administration.

Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.

Collaboration - Develops networks and builds alliances; engages in cross-functional activities.

Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.

Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).

Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.

Selection Process:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Ginger Quijano at Ginger.Quijano@sanjoseca.gov .

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 12/30/2025 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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