Administrative Assistant to Business and Finance (Administrative Support Coordinator II) INTERNAL APPLICANTS ONLY

***INTERNAL APPLICANTS ONLY***

Our Commitment to Equity, Diversity, and Inclusion:

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Day-to-day work is performed independently under general direction of the Business and Finance Division's Director of Special Projects and work is led by the Vice President of Business & Finance Executive Assistant. Incumbent will perform a full range of moderate to complex administrative assignments in support of the Vice President and Associate/Assistant Vice President(s), Directors, managers, staff and student employees within the Division of Business and Finance. Responsibilities include researching and drafting reports, correspondence, division documents, collecting and analyzing data, participating on committees, serving as an HR Liaison and Safety and Training coordinator for some of the division areas. This is a busy office setting requiring the ability to be flexible, often working on multiple projects. Additionally, the incumbent may coordinate between other departments and Human Resources Services, assisting with personnel functions including, but not limited to, recruiting, on-boarding, separations, and training. Incumbent is responsible for the full scope of assigned project activities including independent initiation, execution, coordination, implementation, and evaluation, and may at times be accountable for the work of other support staff.

The Business and Finance Division is large and complex consisting of an executive management team of the Vice President and four Associate/Assistant Vice President(s) including Financial Services, Procurement and Distribution Services, Facilities Management and Services and Staff Human Resources Services, and Directors.

Required Education and Experience:

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with four years of related office work experience.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Working in a University setting.
• Working in a progressively responsible professional position.
• Working with Human Resources and Collective Bargaining Agreement policies and procedures.
• Working with and monitoring department budgets.
• Experience working with confidential and sensitive information while demonstrating utmost confidentiality.
• Proven ability to manage and complete analytical and complex projects.
• Advanced analytical, problem solving and critical thinking skills within a complex work environment.
• Demonstrated excellent organizational, tactful and collaborative work style.
• Proven ability to interpret and apply a variety of complex policies, procedures, regulations.

Time Base: Full-time

Pay Plan: 12/12

Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm

CSU Classification Salary Range: $52,404 (Step 1) - $76,344 (Step 20) per year.

Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

Additional Information:

California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statuses, regulations, or other legal mandates.

About Chico State:

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555 . It is also available on the web at Annual Security & Fire Safety Report .

Advertised: Dec 08 2025 Pacific Standard Time
Applications close: Dec 28 2025 Pacific Standard Time

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• California State University, Chico

• 530-898-4664

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