Procurement Specialist II, Austin Financial Services

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Austin Financial Services

Our department provides a variety of financial services and programs. The Financial Services Department (FSD) serves residents, vendors, and City departments.

Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Our staff supports a wide variety of financial processes, including preparing the annual budget and annual fiscal report, procurement processes, franchise agreements, real estate transactions, and overseeing the City’s investment portfolio and debt management.

As an internal support function within the larger City organization, FSD is proud to serve and act as a leader in financial management to its partner departments.

Job Description:

Procurement Specialist II

Purpose:

Under general supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including limited formal and informal source selection services, contract monitoring and contract administration services, limited buying and category management services, and a range of advisement and technical support services in these same areas.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Performs source selection and contract formation services including informal solicitations such as Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State’s formal threshold, participates under cooperative contracts. Performs limited formal solicitations above the formal threshold including Invitation for Bids (IFB), and supports senior staff in the performance of other formal source selection methods.
  
• Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts.
  
• Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on a variety of procurement activities including procurement cards, delivery orders, purchase orders, informal source selection processes, limited formal source selection processes, master agreements, order monitoring, participating under cooperative contracts, contract management and administration, and category management.
  
• Performs, as necessary, limited buying services including purchases using a procurement card; issuing delivery orders for non-competitive releases under existing master agreements; and issuing purchase orders for non-competitive buys under the State’s informal threshold.
  
• Supports, as necessary, senior staff in category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; and develops and maintains market intelligence within assigned categories.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• None.
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of public purchasing practices and techniques.
  
• Knowledge of applicable procurement statutes, ordinances, and codes.
  
• Knowledge of accounting and budgeting process as it relates to purchasing transactions.
  
• Knowledge of contract law, terms, and conditions.
  
• Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
  
• Skill in informal and limited formal source selection processes including price competition.
  
• Skill in contract management and contract administration processes.
  
• Skill in computes applications including spreadsheets, databases, and word processing software.
  
• Skill in establishing and maintaining good working relationships with other City employees and the public.
  
• Skill in effective oral and written communication.
  
• Skill in exercising good judgment, tact, and diplomacy.
  
• Skill in using automated purchasing systems.
  
• Ability to resolve routine and limited formal contract disputes.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university, plus two (2) years of experience in a related field.
  
• Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
  

Licenses and Certifications Required:

• None.
  

Preferred Qualifications:

• Professional procurement experience
  
• Intermediate or advanced Microsoft Excel and Word skills
  
• Professional experience working for a City, County, or other governmental agency.
  
• Ability to travel to more than one work location
  

Notes to Candidate:

Position Overview:

Under general supervision and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including limited formal and informal source selection services, contract monitoring and contract administration services, limited buying and category management services, and a range of advisement and technical support services in these same areas.

Pay Range: $62,280.00 - $77,850.00

Hours: Monday - Friday; 8:00 a.m. to 5:00 p.m.

Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

Staff eligible to telework must be in the office for at least 40% of their scheduled work week.

Location: 4815 Mueller Blvd, Austin, TX 78723

Application Details:

• A detailed, complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.
  
• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  
• For each position, please describe your specific experience as it relates to the minimum and preferred qualifications.
  
• A résumé is also required, but will not substitute for a complete COA employment application.
  
• When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number.
  
• Incomplete applications will not be considered.
  
• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.
  

Additional Details:

• Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
  
• The Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
  
• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
  
• This position will require a pre-employment Criminal Background Investigation (CBI).
  
• If you are selected as the top candidate for a position, we may contact your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.
  
• If you are identified as a top military candidate or a veteran, you must provide a copy of your DD-214.
  
• The use of AI is strictly prohibited to respond to the application and during the interview process.
  

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

90 Day Provision for Additional Vacancy:

When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-10

• 

• City of Austin

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