Contract Monitor

Job Posting Title
Contract Monitor

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Financial Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $80,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Central Office - 23 Robert S Kerr, OKC

Salary: up to $80,000.00, based on education and experience

Full Time /Part Time: Full-time

Work Schedule: Monday-Friday

Primary Hours: 8am-5pm

Position Description: The Contract Monitor is responsible for developing, managing, and monitoring contracts and agreements funded through state or federal awards. This position ensures compliance with all contractual terms, funding source requirements, and agency policies. The Contract Monitor provides technical assistance, conducts site visits, evaluates performance, and maintains documentation to ensure that all deliverables, financial obligations, and program objectives are met in accordance with applicable laws and regulations.

Position Responsibilities/Essential Functions:

• Develop, coordinate, and monitor contracts, renewals, amendments, and related documents in accordance with OSDH grant requirements.
  
• Prepare and review scopes of work, budgets, and transmittals, ensuring alignment with approved funding and performance objectives.
  
• Conduct risk assessments to determine monitoring needs and ensure appropriate oversight.
  
• Serve as a point of contact for external and internal partners, providing consultation and technical assistance to ensure understanding of and compliance with contractual obligations.
  
• Conduct site visits and performance evaluations to assess contractor compliance with deliverables, timelines, and quality standards.
  
• Review and verify invoices and supporting documentation to ensure accuracy, allowability, and alignment with contract terms.
  
• Track budget revisions, modifications, and renewals, coordinating with procurement, budget, and program staff as needed.
  
• Maintain thorough and organized contract documentation, including correspondence, reports, and monitoring tools, in accordance with records retention policies.
  
• Prepare administrative, statistical, and fiscal reports related to contract activity and performance outcomes.
  
• Identify and resolve potential compliance issues and coordinate with internal stakeholders to ensure corrective actions are implemented.
  
• Support audits, risk assessments, and agency reporting efforts by providing requested documentation and summaries.
  
• Collaborate with internal teams to improve contract management workflows, templates, and procedures.
  
• Demonstrate effective communication and customer service when interacting with internal and external partners.
  
• Participate in meetings, trainings, and workgroups related to contract management.
  

• Being present in the office is an essential function of this job
  
• Other duties as assigned
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  
• Participates in emergency response and disaster recovery efforts, as assigned.
  

Minimum Qualifications:

Bachelor’s degree in Business Administration, Public Administration, Finance, or a related field; and two years of professional experience in contract management, procurement, compliance, or grant administration. Experience in state or federal contracting, financial management, or public sector operations preferred. Equivalent education and experience may be substituted as determined by the agency.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

• Knowledge of principles and practices related to contract and grant management, procurement, and fiscal oversight.
  
• Familiarity with federal and state regulations governing grant administration, purchasing, and recordkeeping.
  
• Strong analytical skills and attention to detail for evaluating contracts, budgets, and documentation.
  
• Ability to interpret policies, regulations, and complex contract language.
  
• Effective communication skills-both written and verbal-with internal and external partners.
  
• Proficiency in Microsoft Office Suite and experience using financial or procurement systems (e.g., ePro, PeopleSoft).
  
• Strong organizational, documentation, and time management skills.
  
• Ability to work independently while managing multiple priorities and deadlines.
  

Physical Demands and Work Environment:

Work is typically performed in an office environment with climate control and moderate noise levels. Position requires long periods of sitting, daily use of computers and phones, and occasional travel for site visits or meetings. Being present at the office or designated worksite is an essential function of the position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact

• 

• Oklahoma State Department of Health

Show more