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Job Description
Examples of Duties
Duties may include, but are not limited to, the following:
- Plans, organizes, supervises and reviews the work of subordinates engaged in recording proceedings of Board of Supervisor's meetings, preparing minutes and public notices of meetings and actions, processing approved items for recording, distribution and filing, maintaining files and records of Board actions, providing secretarial services to appeal boards.
- Directs staff in review of documents to be placed on Board agenda, checking for proper wording, identifying types of actions required such as minute orders, resolutions or ordinances.
- May review contracts, fiscal information and action items submitted for Board of Supervisors’ agendas to ensure the necessary information is complete and accurate.
- Promote an effective working relationship with departments and act as a liaison, making recommendations on agenda items and providing guidance and training on board agenda workflow and process.
- Classifies by category the business to be transacted and determines proper placement on the agenda.
- Works with the Board of Supervisors on processing applications and appointments to Boards, Committees and Commissions.
- Facilitates Conflict of Interest Code and act as filing officer for Statements of Economic Interest filings for the Board of Supervisors and designated staff.
- Serves as Filing Officer/Filing Official in accordance with Fair Political Practices Commission regulations.
- Creates and administers departmental budget, responsible for monitoring expenditures and making necessary adjustments.
- Research and respond to the most sensitive and complex complaints.
- Represents the Department with the public, community organizations and other government agencies.
- Reviews and analyzes existing and pending legislation for impacts to the County.
- Directs and leads the Official Records Program including policy retention, scanning, indexing and maintenance of the electronic document management system.
- Conducts research and advises Board members on procedural matters, office functions and status of items.
- Selects, trains, supervises and evaluates the workload and functions of Board staff.
- Provides direction and works with property owners and legal representatives regarding applications and preparations for assessment appeals hearings.
- Oversees the receipt and maintenance of information regarding claims for damages and summons against the County.
- Insures proper preparation and publication of legal notices, notifying the public of impending actions and those taken by the Board.
Minimum Qualifications
Experience:
Five (5) years of increasingly responsible analytical or administrative support experience, involving frequent public contact, including at least three (3) years of experience in a position working directly with contracts, legal forms, or agenda process of a major board or commission.
Education:
Equivalent to graduation from a four (4) year college or university in public or business administration, political science, or related field. (A Master's Degree in Public or Business Administration may be substituted for two (2) years of the required experience or additional directly related experience may be substituted for the education on a year-for-year basis.)
Essential Functions- Operate a personal computer and other office equipment.
- Communicate effectively with others in person and over the telephone.
- Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions.
- Meet deadlines under stressful conditions.
- Resolve conflicts and respond appropriately to complaints.
- Complete multiple priority projects with conflicting deadlines.
- Establish, implement and achieve goals and objectives.
- Proofreading and editing; establish and maintain filing systems.
- Train, evaluate and supervise staff.
- Maintain confidential information according to legal standards and/or County regulations.
- Frequent use of depth perception, peripheral vision and color perception.
- Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
- Occasionally kneel, bend, twist, squat, balance and crawl; occasionally lift and carry up to 40 pounds.
- Frequent use of hand-eye coordination; normal dexterity, frequent holding and grasping.
- Frequent use of data entry device including repetitive hand and arm motion.
- Regular attendance is an essential function.
- Functions and operating procedures of the County Board of Supervisors.
- Organization of County government and the functions of County departments.
- Legal terminology and common forms and documents used in Board processing.
- Filling, indexing, and cross-referencing methods; modern office methods, practices and procedures.
- Budget preparation and expenditure control.
- Principles of management, supervision, training, and work evaluation.
- Plan, organize, supervise, direct, and coordinate the work of staff assigned.
- Perform a variety of complex support and administrative assistance assignments related to the Board of Supervisor's functions.
- Prepare budget requests, control expenditures and clear, concise, accurate records and reports.
- Interpret and apply a wide variety of laws, rules and policies.
- Independently prepare and compose complex correspondence.
- Deal tactfully and courteously with County staff, representatives of outside agencies, the press, and the general public when answering questions and inquiries and disseminating information about the Board of Supervisors functions, business, and actions.
- Establish and maintain cooperative working relationships.
HOLIDAYS & LEAVES
MANAGEMENT LEAVE
May receive, depending upon classification, 96 hours per Fiscal Year.
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled consecutive workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
- County pays 100% of the premium for employees and 50% for dependent(s )
- County pays 100% of the premium for employees and 50% for dependent(s)
DISABILITY INSURANCE
Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Unit 20 Unrepresented Management:
- Level A & B $85,000
- Level C $55,000
- Level D & E $35,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682.
Closing Date/Time: Continuous - Plans, organizes, supervises and reviews the work of subordinates engaged in recording proceedings of Board of Supervisor's meetings, preparing minutes and public notices of meetings and actions, processing approved items for recording, distribution and filing, maintaining files and records of Board actions, providing secretarial services to appeal boards.
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ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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