Human Resources Technician (As-Needed)

Job Summary

DEFINITION

Performs a variety of technical and complex clerical duties pertaining to the review, preparation, and processing of personnel transactions as well as assisting with the recruitment and selection staff.

SUPERVISION

Works under the general supervision of a Senior Human Resources Analyst or other HR supervisor. May provide technical supervision to staff.

NOTE: This is a temporary position without benefits. The eligibility list established for this position will be used to fill as-needed positions for this classification. Currently there is (1) one as-needed vacancy in the Human Resources Department.

Representative Duties

REPRESENTATIVE DUTIES

Performs technical and complex clerical work related to the processing of employee assignment information and other employee data, including creating, inputting, and maintaining a variety of personnel-related records, files, and data utilizing integrated record-keeping systems, computerized databases, and manual records; reviews records for completeness and compliance with applicable requirements.

Interprets, applies, and explains laws, rules, policies, practices, and memorandums of understanding pertaining to human resources practices to employees and the public.

Assists in the review, development, and implementation of procedure related to manual or automated record keeping and other operational activities to improve and ensure efficiency of services.

Prepares a variety of reports required for federal, state, and local use; compiles information, conduct surveys, and respond to requests for information.

Provides paraprofessional and clerical assistance to professional staff involved in recruitment and selection activities, including maintaining applicant and examination data in the applicant tracking system, screening for minimum qualifications; changing applicant statuses in the application tracking system; performing data queries and producing reports; preparing and distributing job bulletins and examination materials, and proctoring tests.

Tracks, maintains, logs, and files a variety of human resources materials; receives and processes performance evaluations.

Performs other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS :

Knowledge, Abilities and Skills:

Knowledge of:

Modern office practices and procedures

General practices and principles associated with performing personnel transactions

Web-based HRIS, applicant tracking systems, and other HR-related systems and applications

Organization and functions of the City

Sources of information needed to prepare, verify, and correct personnel records

Office productivity computer applications including word processing, spreadsheet, email, and database

Principles and procedures of records management, including those related to maintaining filing systems

Methods and techniques of proper phone etiquette

Basic mathematical principles

Fundamentals of English grammar, spelling, and composition

Principles and practices of sound business communication

Customer service and public relations methods and techniques

Ability to:

Learn City's personnel practices and procedures

Learn, understand, interpret, and explain basic provisions of the civil service code, City policies and

procedures, and memorandums of understanding

Review words and numbers quickly and accurately

Explain various personnel department procedures to others clearly and accurately

Communicate effectively, both orally and in writing

Use the City's HRIS and on-line applicant tracking systems

Reconcile figures

Maintain accurate records and files

Follow oral and written instructions

Organize and prioritize work assignments

Maintain confidentiality of information

Work independently with frequent interruptions and changing or competing deadlines

Establish and maintain effective and cooperative working relationships with City employees and the
general public

Provide effective customer service

Skill in:

Dealing effectively with persons of various social, cultural, economic, and educational backgrounds using tact and discretion

REQUIREMENTS

Minimum Qualifications:

A. Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by coursework in human resources, business administration, public administration, or related field AND three years of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electronic data stored in a database, preferably in support of human resources activities.

OR

B. An associate degree from a recognized college or university, preferably including or supplemented by coursework in human resources, business administration, public administration, or related field AND two years of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electronic data stored in a database, preferably in support of human resources activities.

OR

C. A bachelor's degree from a recognized college or university, preferably including or supplemented by coursework in human resources, business administration, public administration, or related field AND one year of experience performing complex technical/clerical functions requiring the entry, review, and maintenance of electronic data stored in a database, preferably in support of human resources activities.

OR

D. A bachelor's degree from a recognized college or university in public administration, business administration, human resources, or a related field.

Licenses and Certificates :

Possession of or the ability to obtain and maintain a valid Class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Supplemental Information

HOW TO APPLY : All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note, applications may be rejected if incomplete. Résumés, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.

NOTE: If you are utilizing college-level education to meet the minimum qualifications, you must submit a copy of your college diploma/transcript. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. You may upload a copy of your college diplomas or transcript to your online application. Failure to do so will result in your application being disqualified.

SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process.

BACKGROUND INVESTIGATIONS : Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation.

Inclusion & Diversity Statement
The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

WORKING CONDITIONS :

Work is performed primarily indoors in an office environment. May require work at off-site locations. May require work during evening and weekend hours.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 10/27/2025 5:30 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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