Division Coordinator (Administrative Support Coordinator II)

Position Summary

The Division of Research and Innovation (DRI) is seeking a Division Coordinator to support the operational and administrative functions of the executive office. Under the direction of the Director of Strategic Partnerships, this position will independently coordinate a variety of tasks, including fiscal project management, research, calendaring, office maintenance, and acting as a point of contact for internal and external audiences. The Division Coordinator will also support external relations, organize meetings and events, and manage complex projects with related reporting.

Key Responsibilities:

• Coordinate operational and administrative tasks for the executive office of the Division of Research and Innovation.
• Manage fiscal projects, including budgeting, tracking expenditures, and reporting.
• Research and prepare materials for meetings, presentations, and reports.
• Handle complex scheduling and calendar management for the Director.
• Act as a point of contact for various internal and external audiences.
• Organize and coordinate meetings, events, and complex projects.
• Support external relations and assist in outreach efforts.

Why Join Us?

• Gain hands-on experience in project management and administrative support.
• Work closely with leadership and contribute to the success of the Division of Research and Innovation.
• Play a key role in organizing and supporting critical projects and initiatives.

Apply today and contribute to the advancement of research and innovation!

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The Division of Research and Innovation is an administrative unit with 35 part and full-time employees. The Vice President for Research and Innovation (VPRI) is responsible for university-wide advocacy for research, scholarship and graduate education. The VPRI reports to the President, is a member of the President's Cabinet and the Academic Deans' Council, and provides leadership and coordination of all research and graduate activities at San Diego State University. The VPRI provides leadership and guidance to sponsored research activities within the San Diego State University Research Foundation, represents the university externally to major funding agencies, and oversees research regulatory committees. The Division of Research and Innovation carries out its charge through several units including Research Support Services. Research Support Services is responsible for review of all grants and contracts, research assurances, regulatory compliance/integrity, oversight of regulatory and research promotion committees, and liaison with the SDSU Research Foundation. San Diego State University has a highly diverse student population of 39,000 students, including approximately 6,000 graduate students. With over eighty master's degrees and 19 joint doctoral programs, for three consecutive years, SDSU has ranked as the No. 1 most productive research university, among small research universities, based on the Faculty Scholarly Productivity Index by Academic Analytics. SDSU is designated an R1 university by the Carnegie Foundation, placing it in the top five percent of research institutions nationwide.

For more information regarding the Division of Research and Innovation, click here .

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Exceptional interpersonal skills, including strong public speaking, listening and interpretative skills.
• Exceptional written communication skills, including the ability to write complex and detailed reports and proposals.
• Ability to plan ahead, build and retain a knowledge base of current and historical data, retrieve and organize relevant, complex material.
• Proven ability to work cooperatively and effectively in a fast-paced environment.
• Proficiency in MS-Office Suite programs (Word, Excel, PowerPoint), Zoom or other web conferencing software, Google Suite programs (Google Docs, Sheets, Slides).
• Experience using CRMs to manage relationships and opportunities (preferred).
• Experience working in a large public sector, non-profit, or educational institution (preferred).
• Experience and proficiency with Canva or related software (preferred).

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,190 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here .

CSU Classification Salary Range: $4,058 - $6,653 per month.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Apply by April 6, 2025 to ensure full consideration. Applications submitted after this date will be reviewed on an as-needed basis, and the position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here .

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Sophia Faulk at srfaulk@sdsu.edu .

Advertised: Mar 18 2025 Pacific Daylight Time
Applications close:

• 

• San Diego State University

• 619-594-5200

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