Administrative Coordinator (Labor Standards)

Job Description

POSITION OVERVIEW

Applications Accepted from: All Persons Interested

PN 39987

Division: Compliance

Reporting Location: 2100 Travis, Houston, TX 77002

Workdays & Hours: 8 am - 5 pm, Monday - Friday** Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

The City of Houston’s Housing and Community Development Department (HCDD) seeks to create a city in which every resident has an affordable home in a community where they can thrive. Partnering with non-profit, governmental, and local entities, HCDD strives to strengthen Houston’s neighborhoods and provide true housing choice.

To achieve this vision, HCDD is looking for an Administrative Coordinator to join its team. In this position, In this role, you will oversee compliance with the City’s Women/Small Business Enterprise (WSBE) and Pay or Play (POP) Programs, and Labor Standards (commonly referred to as Davis-Bacon and Related Acts) requirements for multifamily and public facilities Housing and Community Development funded projects.

Key Responsibilities

• Monitors WSBE participation to ensure approved firms are utilized in approved participation plans.
  
• Investigates WSBE underutilization complaints and process deviation requests, as applicable.
  
• Administers ongoing monitoring of POP requirements to ensure compliance with program regulations.
  
• Issues invoices based on POP’s Pay option and review insurance coverage for the POP’s Play option.
  
• Reviews contractor records and support documentation for accuracy and compliance.
  
• Reviews B2GNow, the city’s contract management system, to ensure reporting is accurate.
  
• Audits certified payroll reports (CPRs) and supporting documentation to verify compliance.
  
• Conducts monthly desk reviews of CPRs and related compliance documentation.
  
• Performs construction site visits to collect employee interviews to verify wage classifications and pay rates.
  
• Investigates labor standards complaints and potential violations.
  
• Prepares back-wage calculations when labor standards violations occur.
  
• Reviews and approves construction project pay requests.
  
• Prepares compliance findings, monitoring reports, and monthly desk review summaries.
  
• Provides technical assistance and regulatory guidance.
  
• Generates and maintain reports documenting program activity and compliance outcomes.
  
• Evaluates contractor compliance with contractual and regulatory requirements.
  
• Researches compliance issues and prepare status reports, analyses, and recommendations.
  

Essential Attributes

• Accurate: Sets and maintains high personal work standards, while demonstrating attention to detail and a focus on quality
  
• Critical Thinker: Displays well developed analytical, critical thinking, and problem-solving skills
  
• Driven: Exhibits initiative and a willingness to take ownership of assignments and go the extra mile
  
• High-Performing: Highly functional in a dynamic, challenging environment, with the ability to anticipate and remove obstacles that slow down or prevent delivering on stated objectives.
  
• Results Oriented: Uses confidence, subject matter expertise, and focus to exceed expectations
  in successfully completing assigned tasks

This is a grant funded position subject to cancellation when funds are depleted and/or contract period ends.

WORKING CONDITIONS
This position is physically comfortable. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

MINIMUM EXPERIENCE REQUIREMENTS
Five years of administrative experience is required.

Substitutions:
Professional administrative experience may be substituted for the education requirement above, on a year-for-year basis.

MINIMUM LICENSE REQUIREMENTS
Valid driver's license in compliance with the City of Houston Administrative Procedure on driving (A.P. 2-2).

PREFERENCES

Preference will be given to candidates that demonstrate experience in:

• Knowledge and experience in audit and/or compliance.
• Bilingual in Spanish preferred
  
  **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
  

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment relevant to job description.

SAFETY IMPACT POSITION Yes
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832.394.6200 .

If you need special services or accommodations, call 832.394.6200 . (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627 .

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html