Library Services Coordinator IV

Summary

Job TitleTo coordinate and support Archives and Special Collections' reference services, daily operations, and the university's records management program to ensure the proper retention, disposition, preservation, and accessibility of university records. The position provides guidance and training to university departments on records management requirements, oversees student employees and archival facility operations, facilitates patron access to archival materials, and supports compliance with state records management regulations and university policies.ResponsibilitiesPerforms reference and small (1-10 items) digitization requests for patrons including managing fees accrued for reference, and working with patrons on use and restrictions under the guidance of the Director of Archives and Special Collections.Manages 6-7 students for administrative work, times sheets, and archive facilities tasks and one for assistance in job duties.Maintains facilities, including opening and closing, integrated pest management, environmental monitoring, re-shelving materials, and preventative conservation with assistance from archive staff and student employeesAssists archivist in special projectsCreate, revise, and retire record disposition authorizations (RDAs) as needed by departments and University Archives and submit them to Tennessee Public Records Division for approval and implementationMaintain and update records disposition policy in Policy Central and ensure it is reviewed and approved by the Administrative Council and University Assembly when changes are madeWork with colleges/schools/departments to ensure they have division coordinators.Arranges training annually and advise new and existing 20+ division coordinators on records retention, disposition, storage, and transfer to archives.Annually compile and submit records destruction reports to the Tennessee Secretary of State Records Management Division (RMD)Supervises the work assignment, schedule, performance evaluation, and training of a student to assist in workload.Track RDA records destruction certificates submitted by division coordinators to ensure accuracy and completeness, and track compliance.Improves best practices, skills, and state requirement knowledge by attending regular professional development, including webinars hosted for records officers by the Records Management Division.Arrange transfer and register of records identified by the Records Disposition Policy as University Archives when working with division coordinators.Upkeep of records management related web pages on the Library websiteManages and schedules reference room and reference desk according to reference procedures.Physical DemandsThose typical to perform the duties listed.Work HoursTypical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Additional hours if/when needed.Special InstructionsApplicants will be required to submit a cover letter, resume, and contact information for three professional references. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.Salary: Level S4, Grade 8.Benefits: Tennessee Tech offers competitive benefit packages. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.QualificationsHigh school diploma (or GED) with five years of related experience, an associate's degree (60 credit hours) with three years of experience, or a bachelor's degree from an accredited institution with one year of related professional experience, or a master's degree from an accredited institution in a related field can be substituted for the experience requirement.Previous experience in an Archive. Experience with records retention, disposition, and storage per policy.

Job Description

Job TitleTo coordinate and support Archives and Special Collections' reference services, daily operations, and the university's records management program to ensure the proper retention, disposition, preservation, and accessibility of university records. The position provides guidance and training to university departments on records management requirements, oversees student employees and archival facility operations, facilitates patron access to archival materials, and supports compliance with state records management regulations and university policies.ResponsibilitiesPerforms reference and small (1-10 items) digitization requests for patrons including managing fees accrued for reference, and working with patrons on use and restrictions under the guidance of the Director of Archives and Special Collections.Manages 6-7 students for administrative work, times sheets, and archive facilities tasks and one for assistance in job duties.Maintains facilities, including opening and closing, integrated pest management, environmental monitoring, re-shelving materials, and preventative conservation with assistance from archive staff and student employeesAssists archivist in special projectsCreate, revise, and retire record disposition authorizations (RDAs) as needed by departments and University Archives and submit them to Tennessee Public Records Division for approval and implementationMaintain and update records disposition policy in Policy Central and ensure it is reviewed and approved by the Administrative Council and University Assembly when changes are madeWork with colleges/schools/departments to ensure they have division coordinators.Arranges training annually and advise new and existing 20+ division coordinators on records retention, disposition, storage, and transfer to archives.Annually compile and submit records destruction reports to the Tennessee Secretary of State Records Management Division (RMD)Supervises the work assignment, schedule, performance evaluation, and training of a student to assist in workload.Track RDA records destruction certificates submitted by division coordinators to ensure accuracy and completeness, and track compliance.Improves best practices, skills, and state requirement knowledge by attending regular professional development, including webinars hosted for records officers by the Records Management Division.Arrange transfer and register of records identified by the Records Disposition Policy as University Archives when working with division coordinators.Upkeep of records management related web pages on the Library websiteManages and schedules reference room and reference desk according to reference procedures.Physical DemandsThose typical to perform the duties listed.Work HoursTypical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Additional hours if/when needed.Special InstructionsApplicants will be required to submit a cover letter, resume, and contact information for three professional references. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.Salary: Level S4, Grade 8.Benefits: Tennessee Tech offers competitive benefit packages. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.QualificationsHigh school diploma (or GED) with five years of related experience, an associate's degree (60 credit hours) with three years of experience, or a bachelor's degree from an accredited institution with one year of related professional experience, or a master's degree from an accredited institution in a related field can be substituted for the experience requirement.Previous experience in an Archive. Experience with records retention, disposition, and storage per policy.