CONTRACT ADMINISTRATOR

Job Description

POSITION OVERVIEW

Applications Accepted from : All Persons Interested
Division: Solid Waste Management/Finance/Administration Support
Location: 611 Walker
Workdays & Hours : Mon - Fri; 8:00 a.m. - 5:00 p.m.*
Subject to change*

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
The mission of Solid Waste Management is to provide solid waste services to the citizens of Houston through the collection, disposal, and recycling of discarded material in a manner that is safe, efficient, environmentally sound, and cost-effective.

The individual that will assume this role should have a market industry background, knowledge and understanding in the area of waste collection, hauling, and processing within the solid waste industry (i.e., landfills, composition sites and transfer stations).

DUTIES INCLUDE

• Follows up with management on contract compliance issues

• Maintains current and accurate records on contractor compliance with agreements

• Interprets contract documents and assists in the resolution of disputed issues

• Works with finance and other City departments to resolve problems regarding agreements

• Works with operational personnel to ensure compliance with agreements, as well as field visits for verification

• Coordinates with other City departments on issues related to processing contract documents

• Draft correspondence to contracted entities relating to established agreements

• Prepares bids, processes specifications, tests and progress reports, and other exhibits that may be required

This role will work with the Strategic Purchasing division for new contracts, renewals, price adjustments, change orders, and modifications; analyzing potential risks involved with contract agreements. Attend scheduled pre-bid meetings, review formal bids and proposals for content and conformance to specifications and scope of work. Other duties assigned by the Contract Administrator's direct supervisor.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make simple gross motor responses within large tolerances.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Government or closely related field.

EXPERIENCE REQUIREMENTS
Two years of contract compliance or other related professional analytical compliance experience are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to candidates with :

• Advanced level of proficiency in SAP/Enterprise Resource Planning modules related to materials management, procurement preferred.
• Innovative problem-solving skills a plus.
• High level of organizational, time management and prioritizing skills preferred.
• Microsoft Office Suite is preferred and highly desirable.
• Experience with contract law in the solid waste municipal industry a plus.
• Certification in Contract Administration is a plus.
• Knowledge of the Texas Government Code, Chapters 2252 and 2254 Contracts with Governmental Entity preferred.
• Previous professional purchasing experience in SAP/Ariba ordering goods and services highly desirable.
• Experience with Procurement Rules for FEMA Awards and Code of Federal Regulations, and 2 CFR 200.318 General Procurement Standards.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION: NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or please call 832.393.6032.

"If you need special services or accommodations, call 832-393-6032. (TTY 7-1-1)

"If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, with specific instructions, should you be selected to advance in our recruitment process.

Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 11/23/2026 11:59 PM Central