Office Supervisor

Job Description

Please apply at governmentjobs.com

The City of Thousand Oaks has an excellent opportunity for an Office Supervisor who can effectively supervise and oversee the Community Development Department's administrative operations. 

We are seeking a motivated professional who thrives in a dynamic work environment, manages diverse responsibilities with efficiency and professionalism, and collaborates effectively with colleagues and external partners. The ideal candidate will bring a positive, enthusiastic, and professional demeanor.

At the City of Thousand Oaks, we are committed to providing exceptional service to our community and fostering a collaborative work environment. We value teamwork, encourage innovation, and strive for excellence in everything we do.

Highlights of the position:

• Serve as a key contact for the Community Development Department while gaining exposure to the various aspects of service and support for the City’s overall mission-critical municipal operations 
• Utilize a diverse set of skills: organizational, technological, financial, communication, collaboration, and leadership
• Contribute to the overall development, inclusiveness, and engagement of multiple teams and make a difference for the community we serve

 Salary:

The anticipated hiring range for the Office Supervisor position is $74,618 - $93,272 annually, with a full position salary range extending up to $111,927. The City typically makes offers within the hiring range based on the candidate’s experience and qualifications.
 

Primary Responsibilities:

• Supervise, coach, train, and evaluate office administrative staff
• Establish work plans, assign priorities, and provide operational support to assigned staff to maintain a high-performing, customer-focused office environment
• Support department leadership with confidential correspondence, calendars, reports, City Council materials, and complex administrative projects
• Coordinate purchasing, contracts, travel, expense reports, purchasing-card reconciliation, and other departmental administrative activities
• Assist with departmental budget development, expenditure monitoring, financial reporting, and resource planning
• Maintain accurate files, databases, records, reports, and document-control systems while protecting confidential information
• Assist in organizing and administering the Citywide Records Management Program
• Ensure departmental information and communications are accurate, timely, and aligned with City policies
• Act as the central point of contact for office inquiries, resolving issues and directing requests to the appropriate staff or resources
• Perform other administrative duties as required

Ideal Candidate:

The Ideal Candidate should possess

• A positive, forward-thinking approach to delivering excellent administrative and office support.
• Strong attention to detail and commitment to confidentiality, discretion, and professionalism
• Six or more years of increasingly responsible office administrative and/or secretarial experience
• Minimum of one year of supervisory experience
• Bachelor’s degree from an accredited college or university with major coursework in business, public administration, or a related field is desired
• Exceptional verbal and written communication skills
• Excellent time management, prioritization, and decision-making skills to manage multiple tasks
• Technological aptitude for utilizing various Office 365, data management, and proprietary software systems
• A participative management style focused on excellent customer service
• Outstanding problem-solving, decision-making, planning, and organizational skills
• Ability to work very effectively and collaboratively with many people inside and outside the City organization
• A valid Class C California driver’s license