Duluth Public Schools

  • East High School Registrar/ Guidance Clerical

  • DULUTH PUBLIC SCHOOLS
  • Duluth, Minnesota United States View Map

Job Description

Position Type:
Clerical/Office Support Specialist Senior

Date Posted:
10/23/2026

Location:
East High School

Closing Date:
10/30/2026

Office Support Specialist - Senior
East High School
40hrs/50wks | Monday - Friday | 7:30 am - 4:00 pm
Starting Wage: $21.87/hr + Benefits

Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.

Summary:
Operating under minimal supervision, the High School Registrar serves as the confidential secretary to the counseling department, providing comprehensive administrative support to school counselors and site administration. This pivotal role involves meticulous management of highly sensitive student records and data, including processing complex enrollment and post-secondary application requirements. The Registrar acts as a primary liaison for students, families, and external entities, ensuring strict confidentiality, accuracy, and a welcoming environment while performing diverse clerical and data processing duties vital to the department's efficient operation.

Minimum Qualifications:
  • High School diploma or equivalent and three years in advanced staff support.
  • Minimum two (2) years of administrative or office clerical experience, preferably in a high-volume environment. OR a combination of education and experience totaling (3) years.

Knowledge Requirements:
  • Comprehensive knowledge of student record management principles, confidentiality laws, and educational data privacy.
  • In-depth understanding of high school counseling office operations and student support services.
  • Familiarity with college application processes, transcript requirements, and scholarship programs.
  • Understanding of mental health support needs in a school environment and appropriate crisis response protocols.

Skill Requirements:
  • Exceptional organizational and record-keeping skills for accurate student data.
  • Strong verbal and written communication skills for professional and empathetic interactions.
  • Advanced data entry and systems management skills with high accuracy.
  • Excellent problem-solving and independent judgment for complex issues.
  • Effective interpersonal skills to create a welcoming and safe environment.

In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:

Medical/Prescription Drug Plan with Health Reimbursement Arrangement
  • Single Coverage District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
  • Family Coverage District pays 75% of premium (25% employee contribution) + contributes $5,225.00 into HRA annually

Dental Plan
  • Single Coverage District pays 100% of Basic premium (FREE)
  • Family Coverage District pays 25% of Premium

Life Insurance
  • District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance

Long Term Disability
  • District-provided at no cost to employee

Flexible Spending Accounts
  • Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts

Retirement
  • The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
  • Employees may also elect to participate in Tax-Shelter Annuity options.

Time Off
  • Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.

Contact Information:
If you have any questions, please contact Human Resource at 218-336-8722 or email noncerthr@isd709.org

Duluth Public Schools uses the applicant tracking system from Frontline Education to manage employment applications online.

Attachment(s):
Duluth Public Schools

Duluth Public Schools

218-336-8700

Duluth, or Onigamiising in Ojibwe, is the seat of St. Louis County, the largest city in the northern two-thirds of  Minnesota, and the fourth largest city in the state. It is located on the western tip of Lake Superior and its city limits encompass 67 square miles of land and nearly 50 square miles of water. It is part of the Twin Ports metropolitan statistical area which includes all of Wisconsin's Douglas County, and Minnesota's Carlton, Lake, and Saint Louis counties  which boasts a population of 291,638, ranked as the 170th largest metropolitan area in the United States. 

After years of building economic diversity, Duluth is growing into a robust regional economic, medical, aviation, higher education, outdoor recreation and arts center. Duluth has long been recognized as an innovative region that is supported by a wide variety of services and industries, including the largest, farthest inland freshwater port, the Port of Duluth-Superior. 

The city also boasts a vibrant arts culture, home to art museums, theater, and numerous festivals throughout the year. It is the home of two colleges and a university whose local sports teams include nationally ranked and championship  teams. 

 

Duluth Public Schools offers an excellent, competitive and comprehensive benefits program, which includes medical, prescription drug, dental, life, and disability coverage. A pension plan, tax-sheltered annuities program, flexible spending accounts (FSA), health care savings plan and employee assistance program round out the district’s robust benefits program. 

The district pays a significant portion of the premium for medical hospitalization, dental and prescription coverage for employees and dependents and offers Health Reimbursement Account (HRA) funding. 

The district also has generous provisions for vacation, holidays, family and medical leave and other types of paid and unpaid leave. The district recently added Martin Luther King Jr. Day and Juneteenth to our list of paid holidays. 

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