Police Clerk III

Job Description

THE POSITION

Please Note: A candidate must successfully pass a thorough background investigation, including a criminal history check for job-related convictions, fingerprinting, polygraph test, credit check, and a drug use history to be considered for this position.

To perform complex and difficult clerical duties in the Police Department, to provide supervision to Police Clerk I and II positions, and to perform wide variety of general clerical duties.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey-level of the Police Clerk series. This class may be distinguished from the II level by the difficulty and complexity of work performed and/or by the direct supervision of several lower-level Police Clerk positions. Specifically, positions in this class should have one or more of the following characteristics:

• Shift supervision of a group of Police Clerks.
• Direct supervision of several Police Clerk positions.
• A thorough knowledge of a body of technical information beyond normal Police Department policies and procedures; the use of independent judgment in applying the body of technical information in performing an important department function; and complete responsibility for the function with review by management only on overall results.
• Responsibility for supervising and insuring the timely processing of permits, applications or other items through several departments or agencies, and the assembly of varied and non-routine reports and background materials for outside agencies.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by professional or management personnel, or a higher level clerical position. Functional or technical supervision may be provided by technical or administrative staff and sworn personnel.

Responsibilities may include the direct or indirect supervision of Police Clerk I and II positions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

TYPICAL DUTIES

• Supervise a shift of Police Clerks, prepare shift schedules, review timecards, trainnew personnel, and provide technical assistance and guidance asrequired.
• Provide outside agencies and the press with various reports and informationafter determining that the information may bereleased.
• Independently compose correspondence related to responsibilitiesassigned.
• Respond to complaints and requests for information on regulations, procedures,systems and precedents relating to responsibilitiesassigned.
• May work with several other departments or agencies supervising and insuring thetimely processing of permits andapplications.
• May work with several other departments to assemble background materials requestedby outsideagencies.
• Conduct special studies relating to the development and implementation ofprocedures and policies related to functionsassigned.
• May participate and assist in the administration of a department or division,preparing comprehensive reports and compiling budgetrequests.
• Research, compile and analyze data for special projects, collect and assemble dataand background materials for a variety ofreports.
• Set up and maintain various records, files, andbooks.
• Plan and assign the work of several Police Clerks in the performance of one ormore department functions, review work upon completion for conformance to department requirements.
• Supervise, train and evaluatesubordinates.
• Perform general clerical work including typing from rough draft or Dictaphone tapes,filing, scheduling appointments, and processing personnel, payroll and purchasinginformation.
• Other related duties may also be performed; not all duties listed arenecessarily performed by each individual holding thisclassification.

QUALIFICATIONS

Knowledge of:

• Complex computer indexing systems, index updates, and edit-error printouts.
• Principles of supervision and training. State and Federal justice rules and regulations pertaining to the confidentiality of criminal histories.
• English usage, spelling, grammar and punctuation.
• Office procedures, methods and equipment.
• Record keeping principles and procedures.

Ability to:

• Type at a speed not less than 50 net words per minutes may be required.
• Understand and implement Police Department policies, procedures, organization and operating details.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret and apply a body of technical information beyond normal department policies and procedures.
• Plan, assign and review the work of subordinates.
• Communicate effectively, orally and in writing.
• Work cooperatively with other departments and outside agencies.

EXPERIENCE AND EDUCATION

Experience:
Two years of experience equivalent to that of Police Clerk II.

Education:
Possession of a High School diploma or G.E.D. equivalent.

COMPARABLE CLASSIFICATION SPECIFICATION

To see the classification specification for the comparable classification of Police Clerk II, please click here .

PROBATIONARY PERIOD:

Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
• If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on 40 hours per week (pro-rated if less than 40 hours/week).
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C.
• Applicants are responsible for attaching a copy of their DD214 to each position for which they apply.

2. Training and Experience Exam: (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note:

• Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted.
• A resume will not substitute for the information required in the T&E questions.

3. Eligibility: Candidates who pass the Training and Experience Exam will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Police Clerk III examination.

4. Screening Committee: (Pass/Fail) - All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

5. Background Process: If considered for appointment, candidates must pass a background investigation, which includes a criminal history check, fingerprinting, polygraph test, credit check, and drug use history.

QUESTIONS:

For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information
Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 11/8/2026 11:59 PM Pacific