Jail Services Public Disclosure Specialist

Summary

Public Disclosure Specialist

Jail Service's Public Disclosure Specialist performs advanced and specialized administrative functions in coordinating complex public records in response to and with compliance under the Public Records Act. Responsible for independently assessing the required timelines in gathering, reviewing, and producing department-wide records. Exercise precise judgment and initiative in the assigned workload with occasional instructions in new or unusual situations. Maintaining and updating knowledge of public disclosure requirements and legislation changes isrequired. Provide support and collaborate routinely with department heads to respond timely to community request. This position will be participating in the implementation of new process and procedures for public disclosure for Jail Services. The assigned classification for this position is Support Specialist III.*Please Note: Jail Services is a 24-hour operation*Frist Application Review: October 20, 2026

Qualifications

Education and Experience:

• Two to four years of experience highly desired
• HS Diploma/GED or equivalent combinations of education and experience may be considered.

Computer Skills

• Advanced Microsoft Office, Outlook, Word, Excel, and Adobe Pro
• Advanced understanding of software operations

Knowledge of:

• Principles, practices, and procedures related to public agency records retention and disclosure functions.
• County wide policies, processes, and procedures
• Research, organization, and tracking methods
• Knowledge of government transparency principles
• Pertinent federal, state and local laws that pertain to public disclosure and records retention schedules.
• Modern office procedures, methods and computer equipment
• Use of personal computers and basic software

Ability to:

• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Analyze and interpret requests for records.
• Ability to function effectively in a fast-paced, demanding, and stressful environment.
• Organize and prioritize workload
• Communicate effectively and professionally both verbally and in writing by using proper spelling, grammar, punctuation, and formatting.
• Maintain confidentiality of sensitive materials.
• Operate a personal computer and appropriate software.
• Promote and maintain public trust
• Develop and maintain collaborative and respectful working relationships with team members, supervisors, and others.
• Consistently provide quality service
• Manage time appropriately
• To work overtime - mandatory or voluntary within the classification throughout the department

Selection Process

Application Review (Pass/Fail) – An on-line application is required. Attaching a resume does not substitute for a completed application. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Interview (Pass/Fail based on 70%) - Questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three-to-four-member interview panel who will ask the same position-related, pre-established written questions of all candidates.

Background Investigation - Involves a comprehensive investigation based on information provided by finalist's personal history statements (from high school years forward).

Selection Interview: Successful candidates will be invited to participate in the final selection interview. (Note: All offers of employment are contingent on successfully passing a comprehensive background check, a drug test).

Examples of Duties

CLASSIFICATION DISTINCTIONS

This is the specialist level within the Support Specialist series. Positions at this level are distinguished by the requirement for a thorough and detailed understanding of the goals and functions of the department. The next lower level, Support Specialist II, requires proficiency in the full range of office support functions but requires less departmental expertise and handles the less complex matters. The next higher level of Support Specialist serves as a supervisor over a work group.

Advanced clerical skills alone are not sufficient to warrant classification at this level, nor is simple possession of technical knowledge about the department. Responsibilities must require the application of that knowledge and a high level of independence.

KEY OR TYPICAL TASKS AND RESPONSIBILITIES The position may serve as the specialist in a work group and/or have continuing individual responsibility for a group of divisional functions or services. Duties may include:

(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class)

• Prepares correspondence and other documents.
• Gathers and compiles information and prepares reports and analyses in response to complex and or urgent issues or as assigned.
• Provides direct customer service in the more complex service areas.
• Develops and maintains computer databases or manual records systems.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments
• Develops or recommends new policies, systems, work procedures and methods.
• Implements new procedures and systems and trains staff.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Assists, guides or trains other employees.
• Performs other duties as assigned.
• Duties listed may not include all tasks which may be found in positions of this classification.
• May assume charge of support functions and staff in the absence of a supervisor or manager.

*Please Note: Jail Services is a 24-hour operation*

Salary Grade

Sheriff Support.7

Salary Range

$27.84 - $37.60- per hour

Close Date

Open Until Filled

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at

Employee Benefits and Additional Compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at . Also please refer to the specific bargaining unit contract for additional compensation at .

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here:

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.

Job Description

Public Disclosure Specialist

Jail Service's Public Disclosure Specialist performs advanced and specialized administrative functions in coordinating complex public records in response to and with compliance under the Public Records Act. Responsible for independently assessing the required timelines in gathering, reviewing, and producing department-wide records. Exercise precise judgment and initiative in the assigned workload with occasional instructions in new or unusual situations. Maintaining and updating knowledge of public disclosure requirements and legislation changes isrequired. Provide support and collaborate routinely with department heads to respond timely to community request. This position will be participating in the implementation of new process and procedures for public disclosure for Jail Services. The assigned classification for this position is Support Specialist III.*Please Note: Jail Services is a 24-hour operation*Frist Application Review: October 20, 2026

Qualifications

Education and Experience:

• Two to four years of experience highly desired
• HS Diploma/GED or equivalent combinations of education and experience may be considered.

Computer Skills

• Advanced Microsoft Office, Outlook, Word, Excel, and Adobe Pro
• Advanced understanding of software operations

Knowledge of:

• Principles, practices, and procedures related to public agency records retention and disclosure functions.
• County wide policies, processes, and procedures
• Research, organization, and tracking methods
• Knowledge of government transparency principles
• Pertinent federal, state and local laws that pertain to public disclosure and records retention schedules.
• Modern office procedures, methods and computer equipment
• Use of personal computers and basic software

Ability to:

• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Analyze and interpret requests for records.
• Ability to function effectively in a fast-paced, demanding, and stressful environment.
• Organize and prioritize workload
• Communicate effectively and professionally both verbally and in writing by using proper spelling, grammar, punctuation, and formatting.
• Maintain confidentiality of sensitive materials.
• Operate a personal computer and appropriate software.
• Promote and maintain public trust
• Develop and maintain collaborative and respectful working relationships with team members, supervisors, and others.
• Consistently provide quality service
• Manage time appropriately
• To work overtime - mandatory or voluntary within the classification throughout the department

Selection Process

Application Review (Pass/Fail) – An on-line application is required. Attaching a resume does not substitute for a completed application. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

Interview (Pass/Fail based on 70%) - Questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required. The oral board will consist of a three-to-four-member interview panel who will ask the same position-related, pre-established written questions of all candidates.

Background Investigation - Involves a comprehensive investigation based on information provided by finalist's personal history statements (from high school years forward).

Selection Interview: Successful candidates will be invited to participate in the final selection interview. (Note: All offers of employment are contingent on successfully passing a comprehensive background check, a drug test).

Examples of Duties

CLASSIFICATION DISTINCTIONS

This is the specialist level within the Support Specialist series. Positions at this level are distinguished by the requirement for a thorough and detailed understanding of the goals and functions of the department. The next lower level, Support Specialist II, requires proficiency in the full range of office support functions but requires less departmental expertise and handles the less complex matters. The next higher level of Support Specialist serves as a supervisor over a work group.

Advanced clerical skills alone are not sufficient to warrant classification at this level, nor is simple possession of technical knowledge about the department. Responsibilities must require the application of that knowledge and a high level of independence.

KEY OR TYPICAL TASKS AND RESPONSIBILITIES The position may serve as the specialist in a work group and/or have continuing individual responsibility for a group of divisional functions or services. Duties may include:

(Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class)

• Prepares correspondence and other documents.
• Gathers and compiles information and prepares reports and analyses in response to complex and or urgent issues or as assigned.
• Provides direct customer service in the more complex service areas.
• Develops and maintains computer databases or manual records systems.
• Uses spreadsheets to track, analyze and report quantitative information.
• Processes forms, applications, service requests and payments
• Develops or recommends new policies, systems, work procedures and methods.
• Implements new procedures and systems and trains staff.
• Coordinates and organizes meetings, activities and functions; schedules rooms, assures notification of participants, arranges for necessary equipment and supplies.
• Assists, guides or trains other employees.
• Performs other duties as assigned.
• Duties listed may not include all tasks which may be found in positions of this classification.
• May assume charge of support functions and staff in the absence of a supervisor or manager.

*Please Note: Jail Services is a 24-hour operation*

Salary Grade

Sheriff Support.7

Salary Range

$27.84 - $37.60- per hour

Close Date

Open Until Filled

Equal Opportunity Employer

Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at

Employee Benefits and Additional Compensation

Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at . Also please refer to the specific bargaining unit contract for additional compensation at .

Retirement Information

All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.

For additional information, check out the Department of Retirement Systems' web site here:

If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397-2456; Relay (800) 833-6388.