Facility Project Specialist II

Job Description

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur.

Under general direction, manages the County's capital improvement and construction projects from inception to completion; ensures projects are constructed in accordance with plans and specifications, the public contract code, and prudent construction project management procedures; performs space assessments and financial and administrative studies related to capital improvement projects; exercises technical and functional supervision of contractors, consultants, and support personnel.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Oversee building modification or construction contracts for County buildings from projects definition and requests for proposal through construction phase and warranty period.
• Design and prepare or direct the design and preparation of plans and specifications that meet project requirements and comply with County standards.
• Monitor construction for conformity and compliance with plans, specifications, codes and ordinances.
• Coordinate design teams, consultants, implementation teams, contractors, engineers, estimators and inspectors, may provide direction and supervision to others in completion of assignments.
• Coordinate with outside agencies, utilities, and others for ancillary needs for facility projects.
• Coordinate approval of materials and shop drawings; review and recommend change orders and progress payments on construction to ensure that new construction and alteration work complies with plans, specifications and codes.
• Review and check for accuracy the progress reports submitted by contractors.
• Provide regular status reports for all assigned projects.
• Prepare a variety of written correspondence including cost estimates, project budgets, and operational correspondence; prepares or coordinates special research studies and comprehensive reports related to County building facilities.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
Bachelor's Degree, or the completion of the equivalent units of course work, from an accredited four-year college or university with major coursework in Construction Management, Facilities Planning, Engineering, Business Administration, Construction Technology, or closely related field.

Education Substitution: Up to two (2) years of the education requirement may be substituted with related experience at a rate of two (2) years of experience to one (1) year of education. (i.e. Associate's degree, or equivalent in related coursework, plus four (4) years of full-time progressively responsible related experience.)

Additional Substitution: The educational requirement may be substituted with 10 years of full-time progressively responsible related experience in construction and construction project management.

In addition to the above education requirements, requires four (4) years of progressively responsible experience in construction project management and capital projects planning; managing the construction and design of small to moderate size capital improvement and construction projects, ($50,000 - $300,000); and two (2) years of experience managing progressively complex projects exceeding $300,000; or two (2) years of experience as a Facility Project Specialist I with Mendocino County.

Desirable Experience: Operation and use of computer aided design and drafting (CADD) application programs, MS Project, Timberline, ShureTrak, or Primavera, and project management experience with Mendocino County or other municipality.

Licenses and Certifications:
Valid Driver's License

Incumbents must possess and maintain, or obtain and maintain, all licenses, certifications, registrations, and/or other requirements identified in the minimum qualifications, as applicable, and within the timeframes specified. These requirements are conditions of continued employment and minimum qualifications for the position. Failure to possess, obtain, or maintain any required license, certification, registration, or other requirement within the specified timeframe may result in rejection during the probationary period, or disciplinary action, up to and including termination of employment.

Knowledge, Skills, and Abilities

Knowledge of:

• Modern principles of building and facility design, construction, industry standard and long term maintenance.
• Laws, ordinances and codes related to design and construction.
• Construction methods and materials and their application to design.
• Project management techniques relating to construction projects.
• Public contract code and other laws relative to public sector construction.
• Computer software such as word processing, spreadsheets, and project management applications.

Skill in:

• Using tact, discretion, initiative and independent judgment within established guidelines.
• Using a computer to accurately enter and retrieve data and information.
• Communicating clearly and effectively, both orally and in writing with a variety of individuals.

Mental and Physical Ability to:

• Read, comprehend and correctly interpret instructions, routine correspondence and memos, complex plans, specifications and schedules.
• Manage projects and schedules involving the work of engineers, architects, contractors and others engaged in the programming, planning and construction of projects;
• Develop and prepare construction and contract documents; manage several projects concurrently;
• Make mathematical calculations;
• Analyze situations accurate and adopt an effective course of action;
• Write concise specifications;
• Operate a motor vehicle.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with others in order to work productively and cooperatively in groups and individually.
• Deal with problems involving several concrete variables in standardized situations.
• While performing the essential functions of this job, the incumbent is regularly required to walk, sit, stoop, bend, reach, use hands to finger, handle, grasp or feel or hold objects, to reach with hands and arms, see, speak and hear.
• While performing the essential functions of this job the incumbent is occasionally required to lift and carry, push and/or pull, or move objects weighing more than 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.

• If you are using education to meet the minimum qualifications for this classification, please submit unofficial transcripts with your application. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide an education evaluation. The education evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org . This education evaluation is the responsibility of the applicant and must be submitted with the application.

• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All applications and supplemental questionnaires will be reviewed, and those determined to be most qualified will move forward in the selection process; incomplete applications will not be considered. The examination will consist of a Training and Experience (T&E) Evaluation designed to assess each candidate’s education, training, and experience as they relate to the knowledge, skills, and abilities required for successful job performance. Candidates will respond to a structured questionnaire, and all responses will be evaluated using pre-established, job-related rating criteria. Scores will be assigned based on the quality and relevance of the information provided. The resulting score will determine each candidate’s placement on the employment list. A minimum passing score of 70% is required.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/19/2026 11:59 PM Pacific