Enterprise Resource Planning Project Manager

Job Description

The Position

The current vacancy is in Ukiah . At-Will position; exempt from Civil Service.

Under the general direction of the Chief Executive Officer or designee, the Enterprise Resource Planning Project Manager plans, manages, and coordinates the County’s multi-year Financial Management Roadmap Project. Leads the redesign of County financial business processes and coordinates the evaluation, procurement, implementation, and transition to the County’s enterprise financial management system. Serves as a liaison among County departments, executive leadership, elected officials, software vendors, consultants, and implementation partners.

Manager Academy is mandatory for all managers and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Utilize best practice project management methodologies to establish and maintain the comprehensive project plan for the County’s Enterprise Resources Planning (ERP) system.
  
• Lead business-process analysis/redesign and translate resulting operational needs into functional requirements, specifications, deliverables, etc.
  
• Coordinate enterprise financial system evaluation, selection, implementation/reimplementation, module sequencing, and implementation priorities.
  
• Facilitate development/redesign of the County's chart of accounts and related financial structures.
  
• Plan and coordinate system configuration, data conversion, integration, testing, implementation readiness, go-live, and stabilization.
  
• Coordinate County project staff, subject matter experts, consultants, contractors, vendors, and other resources; monitor schedules, deliverables, quality, and requirements.
  
• Establish project governance and support the steering committee; manage risks, issues, dependencies, and matters requiring executive or policy direction.
  
• Develop and maintain project documentation, process maps, procedures, requirements, decision records, implementation plans, testing materials, and related records.
  
• Coordinate organizational readiness, change management, communications, training, and other activities necessary for successful adoption of redesigned processes and system functionality.
  
• Monitor project expenditures and resource utilization; assist with budgets, contracts, consultant agreements, and procurement.
  
• Develop and present project status reports, milestone updates, risk assessments, recommendations, and other information to executive management, the steering committee, Board of Supervisors, and stakeholders.
  
• Monitor post-implementation outcomes; coordinate issue resolution, stabilization, system maintenance, upgrades, training, documentation, and continuous process improvement.
  

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, Information Systems, Computer Science, Project Management, or related field;

AND

Five (5) years of progressively responsible enterprise resource planning (ERP) implementation, government finance, accounting, business process redesign, or project management, including three (3) years leading complex multi-department projects.

Desirable:

Master’s degree

Experience with Tyler MUNIS or comparable ERP systems

Experience working in California local government

OR

A combination of related education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:
Valid Driver's

Incumbents must possess and maintain, or obtain and maintain, all licenses, certifications, registrations, and/or other requirements identified in the minimum qualifications, as applicable, and within the timeframes specified. These requirements are conditions of continued employment and minimum qualifications for the position. Failure to possess, obtain, or maintain any required license, certification, registration, or other requirement within the specified timeframe may result in rejection during the probationary period, or disciplinary action, up to and including termination of employment.

Knowledge, Skills, and Abilities

Knowledge of:

• General principles and practices of project planning and coordination. General concepts and practices to business process improvement and organizational operations.
  
• General concepts and functions of enterprise resource planning (ERP) systems and their application to financial, administrative, and other governmental operations.
  
• Methods and techniques for documenting business processes, workflows, and procedures.
  
• Principles and practices of organizational change, training, and implementation.
  
• General principles and practices of contract, consultant, vendor, budget, and resource coordination.
  
• General understanding of public-sector organizational structures and the roles and responsibilities of financial, administrative, operational, and information technology functions.
  
• Applicable federal, state, and local laws, regulations, policies, and administrative practices affecting County financial operations and information systems.
  
• Methods and techniques for facilitating meetings, stakeholder discussions, workgroups, project governance committees, and collaborative decision-making.
  
• General principles and practices of data validation, reconciliation, system testing, quality assurance, and internal controls as they relate to financial system implementation.
  

Skill in:

• Planning, organizing, and coordinating projects involving multiple departments, functional areas, and external resources.
  
• Developing and maintaining project plans, schedules, milestones, dependencies, budgets, performance measures, and project documentation.
  
• Gathering and organizing information to support project planning and decision making.
  
• Identifying and resolving project risks, issues, dependencies, and competing priorities.
  
• Coordinating activities among County staff, consultants, vendors, and other project participants.
  
• Facilitating meetings, workgroups, stakeholder discussions, and governance processes; documenting decisions and ensuring follow-through.
  
• Coordinating system testing, data validation, implementation readiness, training, change management, and organizational transition activities.
  
• Preparing clear and concise reports, correspondence, presentations, and project status updates.
  
• Using project management, financial, spreadsheet, presentation, and related software applications.
  
• Establishing and maintaining effective working relationships with individuals at all organizational levels, including elected officials, executives, department heads, employees, consultants, vendors, and technical staff.
  

Mental and Physical Abilities:

• Organize and coordinate multiple project activities and priorities.
  
• Coordinate individuals and groups across organizational boundaries, including individuals who do not report directly to the position.
  
• Gather information, identify issues, and assist in developing solutions.
  
• Balance competing operational needs, project requirements, timelines, resources, risks, and organizational priorities.
  
• Adapt project plans and implementation strategies in response to changing system requirements, organizational priorities, resources, and circumstances.
  
• Facilitate agreement and resolve conflicts among stakeholders with differing perspectives, interests, and priorities.
  
• Understand and communicate basic financial, operational, technical, and project related information.
  
• Communicate effectively and exercise sound judgment, discretion, and professional objectivity when handling sensitive financial, personnel, procurement, operational, and organizational matters.
  
• Work independently under direction while keeping executive management and project governance bodies appropriately informed of project status, risks, issues, and matters requiring direction.
  
• Establish and maintain effective working relationships with others.
  
• Resolve issues or concerns involving several concrete variables in standardized situations.
  
• While performing the essential functions of this job, the incumbent is regularly required to: stand, walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to 20 pounds.
  

Selection Procedure & Other Important Information

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.

• If you are using education to meet the minimum qualifications for this classification, please submit unofficial transcripts with your application. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide an education evaluation. The education evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org . This education evaluation is the responsibility of the applicant and must be submitted with the application.

• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications and supplemental questionnaires submitted by the final filing date will be reviewed with those judged most qualified progressing further in the selection process; incomplete applications will not be considered. Based on the number of qualified candidates, a Qualifications Appraisal may be administered.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 11/9/2026 11:59 PM Pacific