Workforce Scheduling Assistant

Summary

About Paragon Professional Services Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations. About this position: UKG Workforce Scheduling Assistant Location – El Paso, TX The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Wage/Salary Range: $28.59 per hr. Applicants will be notified via phone or email within ten (10) business days of submittal. Essential Duties & Responsibilities Assist the Scheduling Manager with preparing, maintaining, and updating Detention Officer schedules and daily staffing assignments. Support daily staffing requirements by assisting with shift assignments, staffing vacancies, call-offs, overtime, employee leave, training schedules, and shift changes. Monitor staffing levels and identify scheduling shortages requiring additional personnel or adjustments. Assist with coordinating overtime assignments in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs. Maintain accurate scheduling records, staffing rosters, overtime trackers, employee availability information, and related documentation. Communicate scheduling changes, shift assignments, and staffing updates to employees, supervisors, and operational leadership. Process scheduling adjustments resulting from approved leave, employee absences, training, temporary assignments, and other workforce changes. Assist with tracking employee attendance, scheduled hours, absences, overtime, and staffing coverage. Prepare, review, and distribute routine staffing reports, scheduling updates, and related documentation. Review scheduling records for accuracy and coordinate corrections with the Scheduling Manager and appropriate departments. Respond to routine employee scheduling questions and refer complex matters to the Scheduling Manager. Coordinate with Human Resources, Payroll, and operational leadership to ensure scheduling information is accurate and communicated in a timely manner. Assist with maintaining electronic scheduling systems, spreadsheets, and other workforce tracking tools. Support the Scheduling Manager with staffing projections, employee availability, and shift coverage planning. Maintain confidentiality of employee schedules, personnel information, and other sensitive workforce records. Perform other duties as assigned based on operational, contractual, and organizational requirements. Required (Minimum Necessary) Qualifications Education Requirements: High School or GED-General Educational Development-GED Diploma Associate's degree or higher in Business Administration, Human Resources, Management, Information Systems, or a related field preferred. Relevant workforce scheduling, timekeeping, payroll, administrative, or workforce management experience may be considered in lieu of postsecondary education were permitted by contractual requirements. Level of Experience Requirements: Minimum one year of experience in administrative support, employee scheduling, workforce coordination, operations support, or a related function preferred. Experience maintaining records, coordinating schedules, managing administrative tasks, or supporting daily business operations. Experience using Microsoft Office applications, particularly Excel, Word, and Outlook. Experience working in a fast-paced environment with multiple priorities and deadlines. Familiarity with electronic scheduling, timekeeping, or workforce management systems preferred. Knowledge, Skills, Abilities, and Other Characteristics Strong proficiency using computerized workforce management, scheduling, timekeeping, or payroll systems. Ability to quickly develop advanced proficiency with UKG scheduling and timekeeping functions. Strong attention to detail and ability to accurately enter, review, and reconcile large volumes of workforce information. Knowledge of employee scheduling, shift coverage, overtime administration, timekeeping, and workforce administration practices. Ability to identify scheduling, timekeeping, and workforce data discrepancies and coordinate appropriate corrections. Ability to interpret and consistently apply scheduling procedures, company policies, established staffing practices, and applicable collective bargaining requirements. Ability to work with employee schedules covering multiple shifts in a continuous 24-hour operation. Ability to manage multiple priorities, schedule changes, staffing requirements, and deadlines in a high-volume environment. Strong organizational, analytical, and problem-solving skills. Strong written and verbal communication skills. Ability to communicate effectively with Detention Officers, supervisors, managers, Human Resources, Payroll, and corporate personnel. Ability to maintain confidentiality and appropriately safeguard employee, scheduling, payroll, and workforce information. Proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office applications. Preferred Direct experience with UKG workforce management, scheduling, and timekeeping functions. Experience administering employee schedules for a workforce of 500 or more employees. Experience scheduling employees in a 24-hour, seven-day-per-week operation. Experience with overtime administration, shift coverage, timekeeping, or payroll support. Experience working in a unionized environment and applying seniority-based scheduling or overtime procedures. Experience supporting federal government contracts. Experience supporting security, detention, corrections, military, law enforcement, or another highly regulated operation. Experience preparing workforce reports and analyzing staffing, scheduling, overtime, attendance, or timekeeping information. Supervisory Responsibilities This position will have no supervisory DOT Covered/Safety-Sensitive Role Requirements This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Reasonable accommodation may be provided to qualified individuals with disabilities in accordance with applicable law. Work Environment Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. The position primarily operates within an office environment, supporting continuous federal contract operations. Regular interaction with operational leadership, employees working multiple shifts, government representatives, union representatives, and corporate personnel is required. The position may require availability outside normal business hours to address significant employee relations, payroll, staffing, labor relations, emergencies, or operational matters. Occasional travel may be required. Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations. Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Job Description

About Paragon Professional Services Paragon offers a wide range of environmental investigation, consulting, compliance, and remediation services as well as IT solutions, Facility O&M, Materiel Support, Supply and Security to both private- and public-sector clients throughout Alaska and the Continental U.S. Paragon’s experienced professional staff is dedicated to producing high-quality documentation and providing safe field execution to support its clients’ projects in line with local, state and federal guidelines and regulations. About this position: UKG Workforce Scheduling Assistant Location – El Paso, TX The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Wage/Salary Range: $28.59 per hr. Applicants will be notified via phone or email within ten (10) business days of submittal. Essential Duties & Responsibilities Assist the Scheduling Manager with preparing, maintaining, and updating Detention Officer schedules and daily staffing assignments. Support daily staffing requirements by assisting with shift assignments, staffing vacancies, call-offs, overtime, employee leave, training schedules, and shift changes. Monitor staffing levels and identify scheduling shortages requiring additional personnel or adjustments. Assist with coordinating overtime assignments in accordance with established procedures, employee seniority, applicable collective bargaining requirements, and operational staffing needs. Maintain accurate scheduling records, staffing rosters, overtime trackers, employee availability information, and related documentation. Communicate scheduling changes, shift assignments, and staffing updates to employees, supervisors, and operational leadership. Process scheduling adjustments resulting from approved leave, employee absences, training, temporary assignments, and other workforce changes. Assist with tracking employee attendance, scheduled hours, absences, overtime, and staffing coverage. Prepare, review, and distribute routine staffing reports, scheduling updates, and related documentation. Review scheduling records for accuracy and coordinate corrections with the Scheduling Manager and appropriate departments. Respond to routine employee scheduling questions and refer complex matters to the Scheduling Manager. Coordinate with Human Resources, Payroll, and operational leadership to ensure scheduling information is accurate and communicated in a timely manner. Assist with maintaining electronic scheduling systems, spreadsheets, and other workforce tracking tools. Support the Scheduling Manager with staffing projections, employee availability, and shift coverage planning. Maintain confidentiality of employee schedules, personnel information, and other sensitive workforce records. Perform other duties as assigned based on operational, contractual, and organizational requirements. Required (Minimum Necessary) Qualifications Education Requirements: High School or GED-General Educational Development-GED Diploma Associate's degree or higher in Business Administration, Human Resources, Management, Information Systems, or a related field preferred. Relevant workforce scheduling, timekeeping, payroll, administrative, or workforce management experience may be considered in lieu of postsecondary education were permitted by contractual requirements. Level of Experience Requirements: Minimum one year of experience in administrative support, employee scheduling, workforce coordination, operations support, or a related function preferred. Experience maintaining records, coordinating schedules, managing administrative tasks, or supporting daily business operations. Experience using Microsoft Office applications, particularly Excel, Word, and Outlook. Experience working in a fast-paced environment with multiple priorities and deadlines. Familiarity with electronic scheduling, timekeeping, or workforce management systems preferred. Knowledge, Skills, Abilities, and Other Characteristics Strong proficiency using computerized workforce management, scheduling, timekeeping, or payroll systems. Ability to quickly develop advanced proficiency with UKG scheduling and timekeeping functions. Strong attention to detail and ability to accurately enter, review, and reconcile large volumes of workforce information. Knowledge of employee scheduling, shift coverage, overtime administration, timekeeping, and workforce administration practices. Ability to identify scheduling, timekeeping, and workforce data discrepancies and coordinate appropriate corrections. Ability to interpret and consistently apply scheduling procedures, company policies, established staffing practices, and applicable collective bargaining requirements. Ability to work with employee schedules covering multiple shifts in a continuous 24-hour operation. Ability to manage multiple priorities, schedule changes, staffing requirements, and deadlines in a high-volume environment. Strong organizational, analytical, and problem-solving skills. Strong written and verbal communication skills. Ability to communicate effectively with Detention Officers, supervisors, managers, Human Resources, Payroll, and corporate personnel. Ability to maintain confidentiality and appropriately safeguard employee, scheduling, payroll, and workforce information. Proficiency with Microsoft Excel, Outlook, Word, and other Microsoft Office applications. Preferred Direct experience with UKG workforce management, scheduling, and timekeeping functions. Experience administering employee schedules for a workforce of 500 or more employees. Experience scheduling employees in a 24-hour, seven-day-per-week operation. Experience with overtime administration, shift coverage, timekeeping, or payroll support. Experience working in a unionized environment and applying seniority-based scheduling or overtime procedures. Experience supporting federal government contracts. Experience supporting security, detention, corrections, military, law enforcement, or another highly regulated operation. Experience preparing workforce reports and analyzing staffing, scheduling, overtime, attendance, or timekeeping information. Supervisory Responsibilities This position will have no supervisory DOT Covered/Safety-Sensitive Role Requirements This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions. Necessary Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. Reasonable accommodation may be provided to qualified individuals with disabilities in accordance with applicable law. Work Environment Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. The position primarily operates within an office environment, supporting continuous federal contract operations. Regular interaction with operational leadership, employees working multiple shifts, government representatives, union representatives, and corporate personnel is required. The position may require availability outside normal business hours to address significant employee relations, payroll, staffing, labor relations, emergencies, or operational matters. Occasional travel may be required. Additional Qualifying Factors As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations. Shareholder Preference BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job. Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.