Management and Program Analyst

Summary

Job TitleManagement and Program AnalystDutiesHelpResponsible for managing and administering operational policies, procedures, personnel actions, hiring processes, and contracting supportServes as liaison with Human Resources on personnel issues, coordinates disciplinary and adverse actions, and participates in related hearingsResponsible for collecting documentation and responding to employee grievances and dissatisfactions, working to resolve conflicts efficiently and equitablyAssists leadership in projecting staffing needs; developing position descriptions, job analyses, performance plans, and appraisals; and preparing personnel actionsDevelops and coordinates the planning, formulation, and execution of budgets, conducting both short- and long-range analyses and providing financial projections based on operational variables in support of multiple complex clinical, research, and education programs and specialty sectionsSupports operations and budgetary needs for Medical Specialty sectionsEvaluates how budget changes affect program goals and makes recommendations on resource allocationMonitors expenses, reviews discrepancies, and adjusts budgets for personnel, travel, and training based on evolving needs and guidanceAdvises management on financial trends, prepares requests for additional funding or reprogramming, and manages the fiscal year budget, including salaries and support costsProduces financial reports comparing projections to actual expenditures and handle funding requests for equipment and supplies, certifying bills and participating in fiscal planningServes as a Contracting Officer's Representative (COR), overseeing contract performance, verifying deliverables, ensuring compliance, and maintaining documentationCoordinates with contracting officers to address performance issues and provide technical guidance to contractorsMaintains accurate budget records, advising on fund management, monitoring spending, reprogramming funds as needed, and preparing expenditure reportsServes as the subject matter expert (SME) for all administrative processes affecting assigned sections, providing guidance and oversight to ensure efficient day-to-day operations and effective long-range planningDirects, coordinates, and monitors administrative functions, developing new standard operating procedures as needed and ensuring alignment with Service Line and facility policiesConducts independent management reviews, gathers and consolidates information for leadership, and implements procedures to streamline workflow throughout Specialty CareReviews and validates labor mapping data to confirm that assigned labor categories, tour structures, and functional statements accurately reflect clinical practice and operational needsApplies extensive knowledge of service operations, regulations, and precedents to provide informed guidance and develop efficient administrative practicesConducts analysis of administrative workflows, staffing, documentation requirements, and reporting structures to identify opportunities for improvementPerforms other related duties as assignedWork Schedule: 8am - 4:30pmTelework: Ad-hocPosition Description/PD#: Management and Program Analyst / PD502890Relocation/Recruitment Incentives: Not authorized

Job Description

Job TitleManagement and Program AnalystDutiesHelpResponsible for managing and administering operational policies, procedures, personnel actions, hiring processes, and contracting supportServes as liaison with Human Resources on personnel issues, coordinates disciplinary and adverse actions, and participates in related hearingsResponsible for collecting documentation and responding to employee grievances and dissatisfactions, working to resolve conflicts efficiently and equitablyAssists leadership in projecting staffing needs; developing position descriptions, job analyses, performance plans, and appraisals; and preparing personnel actionsDevelops and coordinates the planning, formulation, and execution of budgets, conducting both short- and long-range analyses and providing financial projections based on operational variables in support of multiple complex clinical, research, and education programs and specialty sectionsSupports operations and budgetary needs for Medical Specialty sectionsEvaluates how budget changes affect program goals and makes recommendations on resource allocationMonitors expenses, reviews discrepancies, and adjusts budgets for personnel, travel, and training based on evolving needs and guidanceAdvises management on financial trends, prepares requests for additional funding or reprogramming, and manages the fiscal year budget, including salaries and support costsProduces financial reports comparing projections to actual expenditures and handle funding requests for equipment and supplies, certifying bills and participating in fiscal planningServes as a Contracting Officer's Representative (COR), overseeing contract performance, verifying deliverables, ensuring compliance, and maintaining documentationCoordinates with contracting officers to address performance issues and provide technical guidance to contractorsMaintains accurate budget records, advising on fund management, monitoring spending, reprogramming funds as needed, and preparing expenditure reportsServes as the subject matter expert (SME) for all administrative processes affecting assigned sections, providing guidance and oversight to ensure efficient day-to-day operations and effective long-range planningDirects, coordinates, and monitors administrative functions, developing new standard operating procedures as needed and ensuring alignment with Service Line and facility policiesConducts independent management reviews, gathers and consolidates information for leadership, and implements procedures to streamline workflow throughout Specialty CareReviews and validates labor mapping data to confirm that assigned labor categories, tour structures, and functional statements accurately reflect clinical practice and operational needsApplies extensive knowledge of service operations, regulations, and precedents to provide informed guidance and develop efficient administrative practicesConducts analysis of administrative workflows, staffing, documentation requirements, and reporting structures to identify opportunities for improvementPerforms other related duties as assignedWork Schedule: 8am - 4:30pmTelework: Ad-hocPosition Description/PD#: Management and Program Analyst / PD502890Relocation/Recruitment Incentives: Not authorized