Administrative Aide

Job Description

POSITION OVERVIEW

Applications accepted from: All Persons Interested

Department: Fire
Division: Human Resource & Risk Management
Section: Administration
Location: 500 Jefferson 17th Fl, Houston, TX 77002
Workdays & Hours: Monday - Friday 7:00 am - 4:00 pm

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Fire Department is the fourth-largest fire department in the U.S. and promotes excellence as the World’s Largest Accredited Municipal Fire Agency. The Human Resource (HR) Command is seeking a proactive and motivated Administrative Aide with positive customer service skills and the ability to service the public in a courteous, professional and helpful manner while assisting to fulfill the daily operations. The AdministrativeAide will provide departmental administrative support for all HR Command functional areas which may include receptionist duties, typing, processing, filing, reporting, and other related work/special projects as assigned.

RESPONSIBILITIES:

• Courteously greetsinternal and external visitors, answers phones and directs calls
  Perform data entry, develop, and prepare appropriate correspondence, documents, and reports
• Provide operational and administrative support to HR Command Staff and personnel
• Make copies, scan documents, file, process interoffice and postage mail, and perform other general administrative duties as needed
• Organizes and maintains statistical data, records, spreadsheets and/or databases, interprets data and prepares complex reports that may be semi-technical in nature
• Performs other duties as requested

WORKING CONDITIONS
The position is physically comfortable most of the time occasional periods of stooping, bending and/or light lifting of materials.

MINIMUM REQUIREMENTS

MINIMUM EDUCATIONAL REQUIREMENTS
Basic knowledge of grammar, spelling, punctuation and simple mathematical functions as might be normally being acquired through attainment of a High School Diploma or a GED.

MINIMUM EXPERIENCE REQUIREMENTS
Two years of clerical or administrative experience are required.

PREFERENCES

PREFERENCES
**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Preference will be given to

• Individuals with experience in Microsoft suite

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.

SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. The salary range is:

Salary Range - Pay Grade 10

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during the active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-2782.

If you need special services or accommodations, call 832-394-6605. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 9/29/2026 11:59 PM Central