Records Analyst I - Records Management - Technology Services

Job Description

Description

T he Records Analyst I works under moderate supervision to guide, assist, and support Denton County departments by educating and consulting with employees on records management requirements and best practices to ensure all Denton County records are created, maintained, managed, protected, and disposed of in compliance with Texas State laws and rules and Denton County polices.
The Records Analyst I operates the Denton County Records Center securely and efficiently and follows department procedures to promptly fulfill routine service requests for storage, retrieval, and destruction services.

The Records Analyst I is required to provide excellent customer service, resolve problems in a timely manner, communicate effectively, and be a positive contributor to their County Department.

Examples of Duties

Utilizes specialized records management knowledge to advise, collaborate, and consult with Denton County employees about their department’s records and records management practices and provides guidance and recommendations to improve efficiency and ensure compliance with State laws and rules and Denton County policies.

Explains complex records management concepts and compliance requirements to Denton County employees and assists employees in complying with these requirements.

Monitors the storage and disposition of records according to approved retention schedules to ensure compliance with all applicable Federal, State and Local regulations.

Assists with special projects (audits, data ingests, data cleanup, etc.).

Operates and manages the physical records management system, digital records repository, and equipment for the preservation and storage of records.

Prepares documents for imaging, operates electronic scanning equipment, and converts scanned material to digital format.

Evaluates image quality and suitability of digital documents and microfilm in accordance with applicable standards and regulations.

Conducts inventories and performs analysis to determine departmental recordkeeping requirements for physical and digital records in accordance with the Denton County Records Management Program Resolution.

Assists with the development of records control schedules based on departmental recordkeeping requirements and in compliance with all applicable Federal, State and Local regulations.

Maintains the Records Center to ensure the proper care and storage of local government records of permanent value in accordance with industry standards and Texas Local Government Code.

Safely and securely transports boxes of paper records between Denton County office locations and the Denton County Records Center, which is a climate-controlled warehouse environment. This task requires operation of the Records Management departmental vehicle and task-appropriate equipment such as a manual pallet jack, utility cart, or hand-truck/dolly.

Coordinates the conversion of digital images to microfilm and the maintenance of microfilm libraries and inventory.

Examines and evaluates records-management systems to improve existing methods for efficient handling, protection, and disposition of records and information.

Ensures security and/or confidentiality of records in accordance with the Denton County Records Management Program Resolution.

Assists with the implementation of instructor led and online records and information management training courses for county departments and staff.

Conducts complex records inventories and analysis to determine retention, sealing or destruction requirements.

Regular and punctual attendance is required.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum four years of experience in a related field; or an equivalent combination of education and related experience required.

Bachelor's degree in Records Management, Library and Information Sciences Public Administration, Business Administration, or a directly related field preferred. Certified Records Information Manager (RIM), Certified Records Manager (CRM), and/or Local Government Archives and Records Administration (LGARA) Certificate preferred.

Must be a U.S. citizen.

Must not have any Class B misdemeanor or higher convictions or deferred adjudications.

Possession of a valid driver's license.

Must be able to obtain a State of Texas driver's license within 90 days of employment.

Supplemental Information

To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not includedfor Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton Countyis an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf

Family Medical Leave:Denton Countyemployees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Closing Date/Time: Continuous