Court Administrator

Probate Court Administrator

Join the Probate Court team as the Court Administrator!

We're seeking a highly experienced and dedicated professional to plan, coordinate, and direct the administrative and fiscal operations of the Probate Court. This key leadership role involves overseeing personnel management, budget administration, case management accountability, and coordinating court operations to ensure efficiency and compliance. If you have a Bachelor's Degree and at least five years of related court and supervisory experience, and are ready to take on a pivotal role, we encourage you to apply.

Examples of duties include:

• Planning, coordinating, and directing the administrative operations of Probate Court to ensure effective and efficient court operations.
• Overseeing the personnel management functions, including administering wage and salary systems, recruiting, selecting, training, developing, evaluating, and counseling non-judicial staff.
• Overseeing accountability efforts by utilizing the tools and information available in the Court's case management system, developing tracking and notification systems, reviewing financial reports, and developing training for and assigning accountability tasks to appropriate team members.
• Supervising and coordinating the work of all court personnel, including creating strategic work plans to ensure efficient court operation.
• Supervising and training Probate Court staff, assisting staff with complex/problem situations, providing technical expertise, and ensuring proper compliance with established policies and procedures.
• In coordination with the Probate Judge or other designated staff, supervising financial transactions of the court, including deposits, payments to vendors, entry and maintenance of financial records, custodial accounts and all other records, and the preparation of financial records for internal and external audit.
• Managing the fiscal administrative functions of the Court, including budget preparation and administration, purchasing, payroll, and financial control functions.
• Receiving, preparing, maintaining, and updating Index Pleadings, supervising the entry of pleadings into the computer, assigning file numbers, ensuring that pleadings are correctly docketed and placed in file, and conducting cross checking to ensure accuracy.
• Preparing, completing, and managing a variety of court documents including docket reports, court calendars, financial reports, and other documents.
• Serving as a liaison between the Court and other Courts, departments, law enforcement agencies, attorneys, and the public.
• Performing other duties as assigned.

Minimum qualifications include:

• Bachelor's Degree in Criminal Justice, Business, Sociology, or a closely related field, and
• At least five (5) years of Court Clerk experience, including considerable related supervisory experience; or
• Any equivalent combination of training and experience.

During emergencies and disasters affecting Chatham County, you may be required to report to work as part of a disaster operations team.

In accordance with the Department of Transportation, Commercial Driver's License (CDL) holders and those employed in safety-sensitive positions are subject to random drug testing.

Candidates with direct and relevant experience may receive an offer of up to 10% above the minimum salary that is posted, reflecting their exceptional qualifications.

Chatham County provides equal employment opportunities to all employees and applicants for employment without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, age, physical or mental disability, genetic information, marital status, or military/veteran status in accordance with applicable federal, state and local laws.

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