Museum Registrar

Museum RegistrarThe Oklahoma Historical Society (OHS) is an agency of the State of Oklahoma and a private membership organization governed by a Board of Directors. The mission of the OHS is to collect, preserve, and share the history and culture of Oklahoma and its people. Founded May 27, 1893, the OHS has developed numerous collections, programs, research centers, museums, historic homes, and military sites across the state.About The RoleThe Registrar will report to the Director of Museum Collections and will office at the Oklahoma History Center (OHC) in Oklahoma City. The Registrar is responsible for managing the documentation, care, and movement of the OHS' permanent museum collection and loans, both at the Oklahoma History Center Museum (OHCM) and at other OHS museums and sites across the state. This role ensures proper handling, cataloging, tracking, and preservation of artifacts in accordance with museum standards and best practices.The ideal candidate has a Bachelor's degree in museum studies, history, art history, or a related field; a Master's degree is preferred. A minimum of 2 years of experience in museum registration or collections management is preferred, although a combination of an advanced degree and experience may be considered.ResponsibilitiesCollections ManagementMaintain and update the museum's collections database, Argus, ensuring accurate records of artifacts, including provenance, condition, and location.Ensure compliance with museum policies and legal requirements related to collections, including copyright, loans, acquisitions, and deaccessions.Process objects into the permanent collection via standard accessioning and cataloging methods.Assist with providing collections management support for OHS museums and sites.Assess potential donations in collaboration with the Director of Museum Collections and other OHS site directors.Assist in overseeing inventories, including periodic audits of the collection, including loans.Assist in a full collections review regarding cultural sensitivity.Documentation, Records, & LogisticsMaintain meticulous documentation, including acquisition records, gift agreements, loan agreements, and conservation reports.Work with the Director of Museum Collections to coordinate incoming and outgoing loans, including generating loan agreements, managing loan schedules, and supporting insurance arrangements, artifact packing, and transportation.Conduct condition reports for objects (incoming and outgoing loans, items going on exhibit, objects entering the collection).Preservation & ConservationMonitor environmental conditions in galleries and storage areas to ensure optimal preservation of the collection.Frequently inspect, clean, and maintain collections storage spaces.Collaborate with the Director of Museum Collections and conservators to address conservation needs.Administrative DutiesSupervise collections interns, volunteers, and part-time (999s), as needed and appropriate.Assist in generating reports related to collections (board committee meetings, quarterly and annual reports).Monitor the collections care supplies and make recommendations for resource needs.GeneralCommunicate proactively, maintain a professional demeanor and positive attitude, and propose solutions to problems as they arise.Maintain prompt and reliable attendance in order to successfully perform the duties of the job.Follow all museum policies, procedures, and safety regulations.Perform other related duties as assigned.RequirementsDemonstrated knowledge of professional museum standards and best practices, including registration methods, accessioning, deaccessioning, cataloging, coordinating loans, location and inventory control, safe object handling and storage, packing and shipping, security measures, and IPM (Integrated Pest Management).Strong organizational and data management skills, with keen attention to accuracy and detail.Excellent research skills and ability to synthesize information from a variety of sources.Strong computer skills and proficiency in collections management software (Argus), Microsoft Office Suite, and Adobe Acrobat.Ability to set and meet deadlines and manage multiple projects, ensuring quality and timely deliverables.Exceptional problem‑solving, interpersonal, organizational, and written and oral communication skills.Ability to work independently and as part of a team.Work EnvironmentMay occasionally be required to work evenings and weekends for installations/deinstallations of exhibits. Must be able to safely handle delicate objects and use tools, both power and manual while on the job. Physical requirements include stooping, kneeling, bending, standing, squatting/crouching, crawling, pushing/pulling, climbing (including ladders), reaching above the shoulders and lifting up to 40 lbs. Lifting and transporting moderately heavy objects, such as boxes, crates, and oversized artifacts will be required. Position requires extensive repetitive movements such as typing and sitting or standing for long periods. Must be comfortable navigating galleries, storage, and loading dock settings, and some in-state same-day travel with an agency provided vehicle is required.Salary and BenefitsAnnual salary: $42,000–$48,000.The State of Oklahoma provides a generous and competitive benefit package:11 paid holidaysAnnual and sick leave that begin accruing immediatelyMilitary leave7% state-matched retirement with a Roth optionEmployee assistance programHealth insurance plansDental and vision insurance plansEmployer-paid $20,000 life insurance policyPublic Service Loan Forgiveness Program (PSLF) through the Federal governmentOpportunity to be part of meaningful work and make a difference through public serviceOnline training and developmentApplicationSubmit a cover letter, resume, and references as one PDF attachment. Position is open until filled.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you require assistance or have questions regarding your application, contact the agency for additional information.#J-18808-Ljbffr

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