Administrative Assistant

Join Missoula County in making a meaningful impact, where your work supports our vibrant community, promotes public service, and contributes to a better future for all.

Job Description:

RATE OF PAY: $21.60 per hour

JOB TYPE: REGULAR, FULL-TIME

DEPARTMENT: ECOLOGY/EXTENSION

BARGAINING UNIT: NONE, PERSONNEL PLAN

CLOSING DATE: JULY 30, 2026

TO APPLY: Please include a letter of interest and a resume along with a completed application. Complete job description available upon request to the Department of Human Resources.

DEFINITION: Performs advanced level administrative support duties for the Department of Ecology & Extension and building partners at the GW Marks Exploration Center.

EXAMPLE OF DUTIES: Intakes visitors to the Exploration Center, including wayfinding and making determinations on what services or staff are required to best assist with their needs. Manages the GW Marks Exploration Center room reservation calendar, including answering inquiries from potential renters, scheduling dates, managing room walk-throughs, and ensuring renters follow department policy in the use of available spaces. Performs administrative and support tasks, including scheduling appointments and special events; preparing for meetings; planning events; preparing and disseminating schedules, agendas, meeting minutes, daily mail and other information. Maintains and manages public program and event promotion, including updating website, lobby monitors, tack boards, and other event listings. Performs complex clerical and administrative work requiring the exercise of independent judgment. Coordinates office administration; participates in development and implementation of administrative systems and procedures. Assists in obtaining and compiling information and data for use in special reports and presentations; may conduct research on assigned subjects. Uses technology including content management systems, agenda management systems, video and recording systems, and spreadsheet and database applications to process and track information, provide information to the public, prepare reports, create graphs and charts; uses desk top publishing application to create brochures, write newsletters and other publications. Responds to requests for information by the public, office staff or other departments. Answers complex inquiries that may require interpretation of County or departmental policies, rules and regulations. Conducts research that requires considerable knowledge of departmental policies and procedures. Assists in the dissemination of information necessary to implement County or departmental policies. Provides technical assistance to employees on office procedures; acts as a liaison between department officials, building partners, other employees and the general public; attends meetings as departmental representative as required or directed. May present information in public meetings as required or directed.

MINIMUM QUALIFICATIONS: Requires high school graduation or GED. Requires two years of office clerical or administrative support in an office setting. Requires experience providing customer service over the phone and face-to-face. Requires experience in word-processing, data entry, and desk top publishing.

PHYSICAL/ ENVIRONMENTAL DEMANDS: The work is commonly performed in an office setting with a considerable amount of time using a computer keyboard. May require occasional light lifting (up to 20#). Requires attendance at meetings outside the workplace; may require attendance at meetings outside normal business hours.

Additional Job Description:

TO APPLY: Please include a letter of interest and a resume along with a completed application. Complete job description available upon request to the Department of Human Resources.

As a Missoula County employee, you will be a part of a team that is committed to positively impacting the community.

Missoula County is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, or military status

Missoula County

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