Sheriff's Records Trainee

CAREER DESCRIPTION

SHERIFF'S RECORDS TRAINEE
(Corrections)

COMING SOON!

The Orange County Sheriff's Department will be accepting applications and required supplemental information beginning Tuesday, July 2, 2026 on a continuous basis until the needs of the department are met. Please be advised that this recruitment may close at any time without notice.

Incumbents will be periodically rotated through assignments, shifts, including nights, weekends and holidays.

This recruitment is open to the public.

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

THE DIVISION
Inmate Records is a 24 hour 7 day a week operation which is responsible for booking, tracking and releasing inmates. The Inmate Records unit is responsible for processing approximately 56,000 bookings as well as over 39,000 releases annually.

THE OPPORTUNITY
This recruitment is being held to establish an open Eligible List to fill vacancies in this class until the next recruitment. This recruitment may also be used to fill positions in similar and/or lower level classifications.

THE POSITION
Sheriff's Records Trainee is the entry level position. Incumbents at this level train under close supervision assisting with more difficult or complex office work related to the booking, tracking, and releasing of inmates.

Sheriff's Records Trainees, who demonstrate progressive proficiency and independence will be promoted to Sheriff Records Technician at or before the end of the 12 month probation period.

SPECIAL WORKING CONDITIONS
This position staffs a 24 hours 7 days a week operation. Incumbents will be periodically rotated through assignments, shifts, including nights, weekends, holidays and correctional facilities.

SPECIAL QUALIFICATIONS
For positions with the Orange County Sheriff's Department, candidates must pass an extensive background investigation to the satisfaction of the Sheriff's Department. Candidates must not have been convicted of a felony or be on any form of probation.

Background screening includes completion of a Personal History Form, interview with a background Investigator, fingerprinting and may include a polygraph test. Some of the areas considered in the background screening include prior convictions, traffic violations, drug use and credit problems, employment history, professional references and education verification (i.e. degree, license or official transcripts).

All employment offers are contingent upon successful completion of a thorough background investigation to the satisfaction of the Sheriff's Department.

MINIMUM QUALIFICATIONS
Education/Experience : Twelve months of office experience

OR

One year experience may be substituted by completion of 18 semester units or 27 quarters units in office practices, business education, or a closely related field from recognized college

OR

Completion of 360 hours of training from a recognized occupational training program in office practices, business education, or a closely related field.

Knowledge of :
Modern office practices and procedures, including filling and operating a variety of automated office equipment.

Ability to :
Locate resources such as manuals/material for purposes of interpreting and memorizing penal codes.

Please click here for Minimum Qualifications

PHYSICAL, MENTAL REQUIREMENTS AND ENVIRONMENTAL CONDITIONS
The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities, which are customarily required to perform the essential job functions of this position. Applicants are encouraged to contact the recruiter listed for any questions or to request an accommodation during the testing/selection process.

Physical Requirements :
Must possess overall, independent body mobility to stand, walk, stoop, bend, twist, and or sit for prolonged periods of time, and walk on regular basis as the work demands; vision sufficient to read fine print and computer screens; arm and manual dexterity sufficient to perform repetitive motion for various duties such as keyboarding, writing, filing, stapling, and using a calculator; ability to reach and grasp above the shoulder level; body strength sufficient to lift, carry files, operate machinery for videotapes and other audio-visual equipment that may weigh up to 40lbs; ability to speak and hear well enough to communicate clearly understandable in person, over the phone, and while addressing large groups of people. Some positions will require the ability to operate tools and equipment, and/or to work while wearing safety equipment.

Environmental Conditions :
Under supervision and monitoring, works inside jail facilities with inmates who have the potential to become verbally abusive or violent. May come in contact with members of the public who become angry or impatient. Regularly uses standard commercial equipment and material including but not limited to computer hardware, software, peripherals, and audiovisual equipment, library materials and equipment. Must be able to withstand pressure involved in meeting deadlines and the need to multitask different priorities and activities.

SELECTION PROCEDURES
Sheriff Human Resources screens all applications to identify the more qualified candidates for the position based on the skills required to meet the needs of the Department. After the initial screening, the qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the competition

Written Exam: (Pass/Fail)
Applicants who meet the minimum qualifications will be invited to the written exam via email. The written exam consist of job-related, multiple choice questions.

Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Eligible list:
After all testing procedures have been completed, Sheriff Human Resources will establish an Open Eligible List of qualified candidates.

VETERANS EMPLOYMENT PREFERENCE
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

How to Apply:
Beginning T uesday, July 7, 2026, only on-line applications will be accepted on a continuous basis or until the needs of the Orange County Sheriff's Department are met.

Your application and supplemental information should demonstrate your professional experience and education related to the specific qualifications/duties listed in this bulletin, including the areas in which you have developed expertise. Please note that email is the primary form of notification during the recruitment process. Please ensure your correct email address is on your application and only use one email account.

Click here for tips to complete your application.

ADDITIONAL INFORMATION

EMAIL NOTIFICATION :
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE :
User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS:

Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Sophia Maciel at (714) 834-5198 or email at smaciel@ocsheriff.gov.

EEO INFORMATION

Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.

Non-Management Benefits
In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information

Click here for information about benefits offered to County of Orange employees.

Closing Date/Time: 7/6/2026 11:59 PM Pacific

County of Orange

714.834.5315 Show more