Legal Processing Assistant I/II

Description

WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase - 3.5% effective December 20, 2026 and 3.5% effective December 19, 2027
• Merit Increases -New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive -An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive -Based on agency need,proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Flexible Workweek/Telework Schedule- We support work life balance by offering compressed work (e.g., 9/80 workweek) and remote hybrid telework schedules for some positions subject to organizational needs and satisfactory performance.
• Vacation Accrual- New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption- After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave- Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans - Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Tier I - Employee only - $463.99 per biweekly pay period
  • Tier II - Employee plus one dependent - $834.32 per biweekly pay period
  • Tier III - Employee plus family - $1,024.11 per biweekly pay period
• Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan - Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays - 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits -Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program

Under immediate (I) or general (II) supervision, Legal Processing Assistants perform specialized clerical and/or secretarial duties in support of legal defense, prosecution activities and/or specialized law enforcement and perform other duties as assigned. Support activities may include public contact, customer service, records maintenance, document production, and/or processing data.

The ideal candidate will possess excellent verbal communication skills, the ability to work as a member of a team, and a desire to work in the criminal justice field. They must have excellent customer service skills, the ability to exercise sound judgment, and the ability to perform and remain calm in a fast-paced environment with frequent interruptions.

DISTINGUISHING CHARACTERISTICS

Legal Processing Assistant I: $23.00 - $32.14 hourly , is the entry level in the series. Incumbents prepare, examine and process legal documents in support of specialized law enforcement or legal prosecution/defense activities, utilizing journey level clerical skills and limited application of specialized legal procedures and processes.

Legal Processing Assistant II: $25.32 - $35.41 hourly, is the journey level in the series. Incumbents prepare and process a variety of legal documents and perform a variety of legal case management activities. Apply clerical skills and specialized legal knowledge to specific assignments in support of law enforcement or legal prosecution/defense functions. Generally, incumbents of this level are considered sufficiently trained in legal procedure to satisfactorily rotate through specialty assignment areas with minimal work disruption and/or training.

AGENCY/DEPARTMENT: Various

The eligible list established from this recruitment may be used to fill current and future Regular, Temporary, Fixed-Term, Intermittent, and Extra-Help vacancies throughout various departments/agencies within the County of Ventura.
NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the department.

Legal Processing Assistant I/IIs are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation.

Examples Of Duties

Depending on assignment, duties may include, but are not limited to the following:

• Processes legal documents and records through the office to which assigned as well as through the Courts and/or other offices based on established legal procedure or special instructions in case files; examines documents for conformance with established rules, standards and/or legal requirements.
• Gives the public, clients, law enforcement officials and/or other employees procedural and/or case information which requires distinguishing between, and consideration of, sensitive/protected and public information and may require understanding or interpretation/explanation of legal documents (e.g., subpoenas), legal/court procedure or specific file notations regarding case/processing and status.
• Coordinates the preparation of files scheduled for court ensuring that all needed documents are included and presented in proper form and order; maintains status of court calendars.
• Accompanied by attorneys and/or other professional staff to court as required; makes notations to case files and draws the attention of the attorney to case or procedural detail.
• Maintains reference materials, records systems, status logs and/or workload statistics; sorts and stores information based on alpha, numeric, content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure.
• Coordinates court appearances for witnesses or defendants by updating appearance times, scheduling/postponing/ canceling appearances; maintains case status information and contact with interested parties; notifies witnesses and/or other parties involved of case disposition.
• Prepares correspondence and/or legal forms and documents using standard word processing applications from prepared drafts, special file notations or from standard procedural guidelines.
• May compute fees or credit for time served or other circumstances affecting length of custody; may collect fees, issue receipts and prepare bank deposits or statement of cash received; may prepare work unit reports and/or workload statistics; and
• Performs other related duties as assigned.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING, and EXPERIENCE:

Any combination of education, training, and experience which has led to the acquisition of the required knowledge, skills and abilities.

Legal Processing Assistant I:
One (1) year of office clerical experience and some knowledge of legal terminology (as it pertains to the criminal justice system.)

Legal Processing Assistant II:
Two (2) years of legal clerical experience which includes legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area (e.g., criminal defense, criminal prosecution, or witness liaison);

OR

One (1) year as a Legal Processing Assistant I with the County of Ventura.

OTHER REQUIREMENTS:

• Some positions allocated to these classifications may require working knowledge of Microsoft Office applications such as Word, Excel, PowerPoint, etc.
• Positions allocated to these classifications may require bilingual skills.
• Candidates for positions in this series will be required to pass a background investigation in accordance with applicable law, regulation, and/or policy.

KNOWLEDGE, SKILLS, AND ABILITIES:

SOME KNOWLEDGE OF:

• Legal/court procedure, process and systems, legal terminology, and the criminal justice system.

WORKING KNOWLEDGE OF:

• General office practices and procedures.

WORKING ABILITY TO:

• Perform specialized clerical work in support of legal processes.
• Learn and apply legal procedures specific to area of assignment.
• Evaluate unusual circumstances and resolve through the application of standard procedures.
• Store, maintain and retrieve information, records and documents.
• Search electronic information storage systems to locate information.
• Maintain logs, cross-reference files and indices.
• Update and purge storage systems in accordance with established procedures.
• Receive and record fees in accordance with established procedures.
• Perform word processing and data entry tasks efficiently.
• Work under pressure and meet short deadlines.
• Communicate effectively with people of diverse socioeconomic backgrounds and temperaments.
• Demonstrate tact and diplomacy.
• Maintain accurate records and document actions taken.
• Compare names and numbers accurately.
• Maintain confidentiality of information.
• Maintain records and compile routine reports (e.g., routine, statistical).
• Make routine arithmetical calculations.
• Recognize and respect limit of authority and responsibility.

DESIRED:

• Bilingual skills (English/Spanish) are highly desirable.
• Experience working in the criminal justice field is highly desirable.

Recruitment Process

FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Thursday, July 2 , 2026 .

To apply online, please refer to our website at www.venturacounty.gov/jobs . A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

LATERAL TRANSFER PROGRAM: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

NOTE TO APPLICANTS: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying:
All applicants are required to complete and submit the questionnaire for this examination at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION - qualifying : All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the examination process

WRITTEN EXAMINATION - 100%:
An un-proctored, internet-based job-related written examination will be conducted to test candidates' knowledge of Reading Comprehension, Recording/Verifying Data, Vocabulary, Filing, Legal Terminology & Processing, Mathematics, Office Practices & Procedures.

Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. The eligible list is valid for a period of one (1) year.

VETERANS POINTS: The Legal Processing Assistant I is an entry level classification, and Veterans Points may apply to eligible applicants. Documentation on military service (DD-214) must be submitted with your application prior to close of recruitment in order to receive points.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

For further information about this recruitment, please contact Sarah Garcia by e-mail at Sarah.Garcia@venturacounty.gov or telephone at (805) 477-5109.

EQUAL EMPLOYMENT OPPORTUNITY:The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Closing Date/Time: 7/2/2026 5:00 PM Pacific

County of Ventura

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