Senior Aviation Scheduler

Executive Aviation Coordinator

At Prosegur, we make our world safer by taking care of people and businesses while remaining at the forefront of innovation. Every day, we work to secure what our clients value most, from their families to their assets, from their reputation to their networks, and from their money to their cloud. As the 3rd largest security services provider, our 175k+ team members in 36 countries combine and adapt global best practices to match the unique nature of each market we serve and partner with Electronic Security, Global Risk Services, CyberSecurity, and Remote Services (iSOC) divisions to create meaningful 'Hybrid Security' solutions for Prospects.

Job Details

Serves as the primary coordinator for executive aviation scheduling, ensuring seamless, discreet, and highly responsive solution-based travel support for senior leadership. This role is responsible for aligning aircraft, crew, and operational resources to meet dynamic executive priorities while maintaining the highest standards of safety, compliance, and service.

Key Responsibilities

• Lead end-to-end coordination of executive travel, ensuring precision, discretion, and responsiveness to rapidly changing priorities
• Develop and manage flight schedules that align with executive needs while optimizing aircraft and crew utilization
• Anticipate and proactively mitigate disruptions (weather, maintenance, crew constraints) with contingency plans that protect executive schedules
• Serve as a primary liaison to executive offices, providing clear, timely, and solution-oriented communication
• Manage real-time schedule adjustments, ensuring minimal disruption and seamless execution of high-priority travel
• Balance operational constraints with executive expectations, delivering practical and compliant solutions
• Ensure compliance with all aviation regulations, safety standards, and organizational policies
• Oversee scheduling operations and coordinate with internal teams and external partners to support mission-critical travel
• Proactively oversee executive travel and maintain real-time tracking of all aircraft movements, both domestic and international, ensuring alignment with dynamic leadership priorities

Core Competencies

• Executive-Level Support Excellence: Demonstrated ability to operate in high-visibility environments with discretion, urgency, and a strong service mindset
• Advanced Problem Solving: Anticipates issues, evaluates trade-offs, and delivers decisive, effective solutions under pressure
• Aviation Operations Expertise: Deep knowledge of flight planning, dispatch, maintenance coordination, and operational risk management
• Regulatory & Safety Focus: Strong understanding of aviation compliance and Safety Management Systems (SMS)
• Communication & Influence: Ability to confidently interface with senior leadership and translate complex operational impacts into clear, actionable information

Leadership & Experience Requirements

• Prior supervisory experience required, including leading scheduling or operations personnel and ensuring performance and compliance standards
• Required experience supporting executive-level or executive office operations, including:
  • Coordinating complex, high-priority travel for senior leaders
  • Managing last-minute changes with speed, accuracy, and sound judgment
  • Direct interaction with executive offices and senior stakeholders
  • Demonstrating discretion, confidentiality, and a high level of service delivery in sensitive situations

Qualifications

• Extensive experience in aviation scheduling, dispatch, or operations
• Proven track record of supporting executive or VIP travel environments
• Strong analytical, decision-making, and communication skills
• Ability to perform effectively in high-pressure, time-sensitive environment

Education Requirements

• Bachelor's Degree

Additional Information / Benefits

• Benefits offering vary based on contract/role
• Dental Insurance
• Vision Insurance
• Medical Insurance
• Life Insurance

This position reports to GRS Senior Vice President.

The following screenings are required:

• Employment Verification
• Criminal Background Check
• Drug Screen

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