Accounting Analyst

• Primary responsibility for financial analysis, reconciliation, and system oversight
• Leads and coordinates preparation of the City’s annual operating and capital budgets
• Develops revenue and expenditure forecasts
• Monitors budget performance and identifies variances
• Maintains budget models and tracking tools
• Prepares formal budget reports and projections
• Prepares cash flow forecasts
• Monitors pooled cash balances
• Prepares and posts journal entries and maintains general ledger structure, including chart of accounts integrity.
• Prepares and distributes monthly and periodic financial reports for internal management, departments, and governing bodies
• Prepares interest allocation calculations
• Prepares and maintains cost allocation methodologies and interfund allocations, as applicable
• Supports development and monitoring of interdepartmental charges and cost recovery mechanisms
• Performs complex accounting and financial analysis
• Coordinates and manages the month-end and year-end close process, including timelines, reconciliations, and required entries
• Develops and maintains documentation of financial processes, procedures, and workflows
• Performs monthly bank and pooled cash reconciliations
• Prepares financial forecasts, projections, and analytical reports
• Performs periodic reconciliation of revenue collections to billing systems, departmental reports, and general ledger
• Coordinates audit preparation activities, including preparation of schedules, workpapers, and audit request tracking
• Serves as functional administrator for Tyler ERP Pro 10
• Maintains system configurations
• Supports budget module setup
• Troubleshoots system issues and coordinates with vendor
• Tracks grant expenditures and budgets
• Monitors reimbursements
• Ensures compliance with grant requirements
• Performs reconciliation of payroll liabilities and reviews compliance with CalPERS and regulatory reporting requirements.
• Owns and reconciles all major City revenue streams, including taxes, permits, licenses, utility billing, and intergovernmental revenues, ensuring alignment between source systems, general ledger, and bank activity.
• Ensures financial transactions, reporting, and processes comply with established policies, procedures, and regulatory requirements
• Monitors contract expenditures, encumbrances, and compliance with approved budgets and agreements
• Coordinates grant closeout activities, including final reporting, reconciliation, and compliance verification
• Integrates revenue trends and collection data into ongoing budget forecasts and financial projections
• Prepares or reviews financial components of staff reports, council agenda items, and fiscal impact analyses
• Provides analytical support for utility rate studies, fee updates, and cost-of-service evaluations
• Identifies, researches, and resolves accounting discrepancies, errors, and audit findings
• Coordinates financial workflows and deadlines across accounting functions to ensure timely processing, review, and reporting
• Provides limited backup support across finance functions
• Provides financial analysis and support to departments, including expenditure tracking, revenue analysis, and budget guidance
• Exercises independent judgment in the application of accounting principles, financial analysis, and system administration.
• Performs duties in accordance with established internal control procedures, including segregation of duties, review and approval requirements, and audit compliance standards

EDUCATION & EXPERIENCE:

• Bachelor’s degree in accounting, finance, business administration, or a related field is preferred.
• 4 plus years of experience in budgeting, accounting, or financial analysis is desirable.
• Public sector experience is highly desirable but not required.
• Valid California Driver’s License may be required.

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City of Guadalupe

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