ADMINISTRATIVE INTERN - NON-CAREER - FINANCE (GRANTS)

DESCRIPTION

THE PORT OF LONG BEACH IS SEEKING

AN ADMINISTRATIVE INTERN IN THE FINANCE DIVISION.

(This is an at-will position)

Hourly Wage: $25.088

The Port of Choice:

The Port of Long Beach is an international gateway for the reliable, efficient, and sustainable movement of goods and is a leader in environmental stewardship. Credited with moving $300 billion in trade, the Port serves as a critical hub for international commerce and is a major transportation center. East-Asian trade accounts for the bulk of Long Beach shipments. Port-related international trade has a wide-ranging economic impact, supporting millions of jobs that benefit the region and the entire country.

To learn more about the ways we are building the Green Port of the Future, please visit: https://polb.com/environment .

Why We Want to Hear from YOU:

The Port of Long Beach is committed to fostering a positive, respectful, and collaborative work environment-one where every teammate feels valued, supported, and empowered to do their best work. We recognize the strength that comes from a broad range of perspectives and experiences, and we aim to create a workplace culture that encourages open communication, mutual respect, and shared success. Our commitment to LIFE/WORK BLEND - where LIFE leads - reflects our belief that personal well-being fuels professional excellence. Every day, Port teammates bring a spirit of curiosity, teamwork, and service excellence that sets us apart as a global industry leader. Our teammates arrive daily with the ethos to collaborate, foster intellectual curiosity, and provide unparalleled service. If you share these values and our enthusiasm, your next career opportunity is with THE PORT OF CHOICE!

The Port is committed to ensuring our interns have a wonderful experience, giving them the foundation and skills to be successful beyond this internship.

The Team:

The Port of Long Beach's Finance team is a dynamic group dedicated to ensuring the financial health and sustainability of one of the busiest ports in the nation. Committed to transparency and efficiency, this team manages a diverse portfolio that includes accounting, budgeting, financial planning and analysis, grants management, and risk management. With a focus on innovative financial solutions, they support the Port's mission by optimizing resources, driving investment opportunities, and enhancing overall operational effectiveness. Collaborating closely with other departments, the Finance team plays a crucial role in shaping the future of the Port while fostering economic growth in the region.

This is an unclassified (Non-Civil Service) position. Non-career positions typically average 20 hours per week, up to 29 hours a week , for a total of 1600 hours in a year for a maximum of two (2) years . Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

EXAMPLES OF DUTIES

The Role:

Under direct supervision and reporting directly to the Manager of Harbor Grants, the Administrative Intern will assist with grant management tasks and projects. The intern will assist with gathering electronic grant documentation, organizing and preparing files using Adobe Professional and organizing and storing files in the electronic document management system, as well as other administrative and professional grant management tasks.

How you get to contribute:

• Learn best practice grant management procedures.
• Provide administrative support to the Manager of Harbor Grants.
• Review and proofread memos, letters, reports and agreements.
• Gather records, documents, agreements, invoices from a variety of sources and systems.
• Organize and compile files in Adobe Professional.
• Organize and store files in the electronic document management system.
• Correspond with internal and external staff via email, MS-Teams, and phone regarding grants and projects.
• Maintain sensitive and confidential information with professionalism and discretion.
• Maintain a positive, professional tone in all communication with internal teams, city staff, and external partners or vendors.
• Perform other duties as required.

REQUIREMENTS TO FILE

Minimum Qualifications:

• Must be at least 18 years of age.
• Must be currently enrolled in a Bachelor’s degree program at a college or university with status as a junior or senior OR currently enrolled in a Master’s degree program. Recent graduates (within the last 12 months at the time of application) are also encouraged to apply.
• A major in Business Administration, Public Administration, Business Law, Pre-Law, Auditing, Purchasing, or a closely related field is preferred.

To REALLY Catch Our Attention:

You must be able to demonstrate the following professional attributes and strengths:

• Ability to work independently with attention to detail.
• Ability to follow written and oral instructions accurately.
• Ability to prepare accurate, complete records that meet Port standards.
• Good oral and written communication skills.
• Ability to use to use Adobe Professional software for document compilation, editing and organization.
• Experience with Microsoft Office software, such as Outlook, Word, Excel, and Teams is desirable.

SPECIAL NOTE

This is an unclassified, "at-will" position. The appointed candidate will serve at the discretion of the Port of Long Beach and can be terminated at any time. In such an event, the candidate has no right to any appeal or grievance procedure under any rule or regulation of the City of Long Beach.

Non-career positions typically average 20 hours per week, up to 29 hours a week, for a total of 1600 hours in a year for a maximum of two (2) years. Flexibility is offered within typical business hours. The assignment may end at any time, but under no circumstances will it extend beyond two years.

SELECTION PROCEDURE

How do we start the conversation?

To apply, please submit your application online via GovernmentJobs. You must attach: 1) Cover Letter, 2) Resume and 3) Transcripts (unofficial transcripts accepted). Incomplete applications (those without resumes, cover letters, and transcripts) will NOT be considered.

Applications will be accepted until Wednesday, May 20, 2026, at 11:59 p.m. PST. The Port reserves the right to extend the filing period, without notice, in order to accept additional applications.

Following the close of the filing period, the Port will review the applications to determine the most qualified candidates. Those determined most qualified will be invited to continue in the selection process. Successful completion of a background check and physical examination will be required.

The Port of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format, please call (562) 283-7500 or email humanresources@polb.com . In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.
For technical issues with your application, please call (877) 204-4442.

The Port of Long Beach is an Equal Opportunity Employer

We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

www.polb.com

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Closing Date/Time: 5/20/2026 11:59 PM Pacific

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• City of Long Beach

• 5625707057

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