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  • Admissions Systems Analyst - Internal Only Recruitment

    Seaside, California United States Cal State University (CSU) Monterey Bay Dec 24, 2025
    Cal State University (CSU) Monterey Bay Employer:

    Cal State University (CSU) Monterey Bay

    Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB’s sustainability initiative is to be carbon neutral.

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    Job Description

    Classification: Business Systems Analyst II
    Hours: Full-time / 40 hours per week
    FLSA: Exempt

    Anticipated Hiring Salary: $6,622* mo.
    CSU Salary Schedule
    *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

    Priority Screening Date: January 11, 2025
    Recruitment Status: Open Until Filled ~ CSUMB Internal Only

    ABOUT CSUMB

    California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year.

    With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030.

    The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

    As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

    PURPOSE:

    Under the general direction of the Director of Admissions and Recruitment, the Admissions Systems Analyst provides systems support/maintenance, business process analysis, and project management support for the primary Student Information Systems, Oracle Campus Solutions-Student and OnBase content management software and applications. Working closely with the Admissions Systems Analyst, the Analyst will focus on maximizing the use of systems and applications within the Enrollment Management and Student Affairs (EMSA) division.

    ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

    Systems Maintenance Support: Independently provides higher level application support for student information systems and applications such as Campus Solutions-Student (Oracle/Peoplesoft), On Base Document Management, Webadmit, Cal State Apply Application system (WebAdmit), Business Reporting (OAS), and Customer Relationship Management systems (Salesforce). Provides support to additional student systems as assigned. Addresses common problems of limited scope and refers moderate to complex problems to higher level analysts. Performs higher level analysis, configuration, integration, testing, validation, implementation and maintenance of processing systems. Supports upgrades and patches with a review and understanding of vendor release notes, the development with the support of the Admissions Systems Analyst and uses of test plans and the coordination of end-user testing. Develops required business process, system or technical documentation to maintain systems. Acts as the first point of contact for upgrades and issues to the OnBase Document Management system. Acts as first point of contact for production troubleshooting issues and provides liaison support between end-users and IT. Disseminates system information to the Admissions department. Creates operational queries and reports to sustain production activities.

    Business Process Analysis & Project Planning: Independently consults with end-users to understand business processes (business process mapping), identifying gaps, defining business problems, analyzing data, and collaborating on possible solutions. Gathers end-user requirements and clarifies expected outcomes to resolve business problems. Conducts research, evaluates industry examples and models, consults with senior analysts and IT programmers, as needed, prepares preliminary project proposals and reviews proposals with end-users or buy-in and support. Confirms expected outcomes and project scope prior to creating a project plan in conjunction with the Director of Admissions and Recruitment and Admissions Systems Analyst.

    Project Management: Assists in developing, executing and monitoring project plans through to completion. Consults with Admissions Systems Analyst to develop a project plan to clearly communicate project expectations: milestones, tasks, contributor roles, dependencies and timelines. Works diligently to complete assigned tasks on time.

    Training: Creates campus training materials such as processing guides, quick guides and job aides. Also provides training to Admissions staff, campus staff and/or faculty for process related processes including but not limited to: PeopleSoft OASIS, Webadmit, Cal State Apply (WebAdmit), OnBase, and Business Reporting (OAS).

    Supervision: Direct supervisor to back-end (processing) student assistants. Approval of work hours. Approval of time off request and schedule changes and review for completeness and accuracy. Monitor student assistants' performance of assigned tasks. Leads or consults with hiring of new student assistants.

    General Processing Support: Provides general processing support for the Admissions Systems Analyst, as neede

    Other Functions :
    Perform other job-related duties and special projects as assigned.
    KNOWLEDGE, SKILLS AND ABILITIES:

    Knowledge: Working knowledge of business systems analysis principles and practices, as well as skill in diagnosing problems and determining system issues. Working knowledge of principles and concepts of business systems, process analysis, technology applications, and project management. Working knowledge and ability to troubleshoot system issues. Knowledge of university and IT policies, processes, and procedures, as well as data privacy regulations

    Skills: Strong analytical skills to collect, analyze, and interpret application process problems and technology needs; to evaluate project performance and manage issues, risk, and changes of scope. Strong project planning and organizational skills to plan, organize, and prioritize work and manage multiple processes and projects.

    Demonstrated communication and interpersonal skills to gather information from clients, communicate technical issues effectively, and produce documentation; and to understand needs and priorities; and foster strong relationships and effective communication to ensure alignment and project success.

    Strong analytical skills in order to evaluate user and business needs as well as accurately interpret data to develop sound conclusions and recommendations. Proficiency in using applicable software applications and business systems. Computer skills to appropriately troubleshoot and alter systems as required.

    Ability to maintain confidentiality and appropriately handle sensitive data and information; work independently, as part of a team, and build relationships with diverse stakeholders. Ability to work with and analyze standard data sets and write reports using database, query language, and analytical tools. Ability to provide lead work direction and training to others

    MINIMUM QUALIFICATIONS:

    Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

    SPECIALIZED SKILLS:

    Knowledge of Enrollment Services applications. Good oral and written communication skills, with the ability to communicate system/technical concepts and ideas to non-system/technical individuals when assessing needs and providing appropriate solutions. Solid customer service skills. Advanced proficiency in the use of Microsoft Professional Suite - especially Power Point, Word, Excel, etc. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.

    PREFERRED QUALIFICATIONS:

    One to two years of progressively responsible experience using and supporting student information systems

    applications, such as Oracle-CMS (Campus Solutions/Student Administration). Knowledge of multiple Student Information Systems applications (any combination of records and registration, admissions, financial aid, or academic advising). Experience supporting Customer Relationship Management and Document Management systems.

    Knowledge of principles, practices, operational analysis and techniques applicable to enrollment management in higher education. Highly desirable: demonstrates skills in the collection, interpretation, analysis and evaluation of data leading to the development or improvement of administrative policy, procedures, practices, and production support. Knowledge and experience with basic project management tools and techniques. Skilled in creating reports using a reporting language or tool, such as PeopleSoft Query.

    Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers.

    SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS :
    • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
    • The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
    • The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
    • his position has been designated as a sensitive position with:
      • responsibility for the care, safety and security of people (including children and minors), animals and CSU property
      • control over campus business processes, either through functional roles or system security access
      • and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
    • This position is required to comply with confidentiality requirements outlined in the Department of Education's Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
    • Requires occasional evenings and/or weekend work.

    PHYSICAL ENVIRONMENT:

    Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.

    The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.

    BENEFITS/PERKS:

    CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . The University Corporation at Monterey Bay also provides access to affordable housing near main campus. The allocation of housing is subject to several factors, including availability, eligibility criteria, and specific program guidelines. For more information, visit: https://csumb.edu/ corporation/employee-housing

    APPLICATION PROCEDURE:

    For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

    CSUMB is not a sponsoring agency for staff or management positions.

    Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S.

    GENERAL INFORMATION:

    CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ .

    CSUMB is a smoke and tobacco-free campus.

    EQUAL OPPORTUNITY EMPLOYER:

    CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

    Advertised: Dec 23 2025 Pacific Standard Time
    Applications close:
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