San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Join Us as the Assistant Director of Student Recruitment and School Relations! As the Assistant Director, you'll play a key role in shaping the future of our Prospective Student Services. Here’s how you’ll make an impact: Collaborate with Leadership: Partner with the Director to shape and achieve goals for the Prospective Student Center (PSC). Lead Operations: Oversee the PSC’s operations, ensuring exceptional service for both in-person and virtual student interactions. Supervise and Train: Manage and mentor staff and student assistants, building a strong, effective team. Drive Visitation Programs: Lead the development of campus tours and admission presentations, aligning with our strategic goals. Resolve Issues: Address sensitive situations with prospective students and parents, using your judgment for effective solutions. Support Scholarships: Assist with recruitment scholarship initiatives to attract top talent. Build Partnerships: Strengthen ties with high schools and community colleges. Plan Events: Help organize major events like Explore SDSU and Preview Day. Why Join Us? Lead impactful recruitment initiatives Collaborate with passionate professionals Foster key relationships with schools and communities Grow in a supportive, dynamic environment Make a difference in prospective students' lives Position Information Full-time (1.0 time-base), benefits-eligible, permanent/probationary position Exempt under FLSA; not eligible for overtime compensation Standard work hours: Monday - Friday, 8:00 a.m. to 4:30 p.m. (may vary based on operational needs) Approved for partial telecommuting with onsite work in San Diego Department Summary Enrollment Services is comprised of Admissions, Evaluations, Office of the Registrar, Graduate Admissions, Prospective Student Services, and Communications. The goals of Enrollment Services are to implement SDSU enrollment management policies and to provide services to students from their initial point of interest in SDSU to their graduation. Prospective Student Services (PSS) represents SDSU to various constituents regarding university admissions. The unit consists of senior admission counselors, admissions counselors, and director. The admission counselors are responsible for recruiting undergraduate students, presenting admission information to students, parents, and counselors and coordinating their travel to various high schools throughout the year. The oversees all operations of the Prospective Student Center, manages the staff and student assistants for this unit, and implements the strategic plan in order for the university to meet its enrollment management goals. For more information regarding the Enrollment Services, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Possession of the below required knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in counseling, Clinical Psychology, Social Work, or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Key Qualifications Proven ability to provide administrative leadership in a high-profile, critical unit. Experience in planning large-scale events, leading scholarship review committees, and conducting admissions presentations. Strong organizational understanding, with the ability to evaluate complex data for recruitment efforts. Superior communication and interpersonal skills, with a commitment to excellent customer service. Experience managing multiple tasks, problem-solving, and responding to staff feedback for office efficiency. Ability to work flexible hours, travel, and engage with high school and community college students. Extensive knowledge of College admissions and enrollment requirements, including experience working in an admissions office is preferred. Proficient with CRM event management systems (e.g., Slate) and experienced in collaborating with school counselors and counseling offices is preferred. Licenses/Certifications Required Valid California Driver’s License required, or the ability to obtain within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,019 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $6,019 - $8,585 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 12, 2024. To receive full consideration, apply by September 11, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Aug 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Position Summary Join Us as the Assistant Director of Student Recruitment and School Relations! As the Assistant Director, you'll play a key role in shaping the future of our Prospective Student Services. Here’s how you’ll make an impact: Collaborate with Leadership: Partner with the Director to shape and achieve goals for the Prospective Student Center (PSC). Lead Operations: Oversee the PSC’s operations, ensuring exceptional service for both in-person and virtual student interactions. Supervise and Train: Manage and mentor staff and student assistants, building a strong, effective team. Drive Visitation Programs: Lead the development of campus tours and admission presentations, aligning with our strategic goals. Resolve Issues: Address sensitive situations with prospective students and parents, using your judgment for effective solutions. Support Scholarships: Assist with recruitment scholarship initiatives to attract top talent. Build Partnerships: Strengthen ties with high schools and community colleges. Plan Events: Help organize major events like Explore SDSU and Preview Day. Why Join Us? Lead impactful recruitment initiatives Collaborate with passionate professionals Foster key relationships with schools and communities Grow in a supportive, dynamic environment Make a difference in prospective students' lives Position Information Full-time (1.0 time-base), benefits-eligible, permanent/probationary position Exempt under FLSA; not eligible for overtime compensation Standard work hours: Monday - Friday, 8:00 a.m. to 4:30 p.m. (may vary based on operational needs) Approved for partial telecommuting with onsite work in San Diego Department Summary Enrollment Services is comprised of Admissions, Evaluations, Office of the Registrar, Graduate Admissions, Prospective Student Services, and Communications. The goals of Enrollment Services are to implement SDSU enrollment management policies and to provide services to students from their initial point of interest in SDSU to their graduation. Prospective Student Services (PSS) represents SDSU to various constituents regarding university admissions. The unit consists of senior admission counselors, admissions counselors, and director. The admission counselors are responsible for recruiting undergraduate students, presenting admission information to students, parents, and counselors and coordinating their travel to various high schools throughout the year. The oversees all operations of the Prospective Student Center, manages the staff and student assistants for this unit, and implements the strategic plan in order for the university to meet its enrollment management goals. For more information regarding the Enrollment Services, click here . Education and Experience Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution where such are job related. Possession of the below required knowledge and abilities is typically demonstrated through the equivalent to four years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in counseling, Clinical Psychology, Social Work, or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Key Qualifications Proven ability to provide administrative leadership in a high-profile, critical unit. Experience in planning large-scale events, leading scholarship review committees, and conducting admissions presentations. Strong organizational understanding, with the ability to evaluate complex data for recruitment efforts. Superior communication and interpersonal skills, with a commitment to excellent customer service. Experience managing multiple tasks, problem-solving, and responding to staff feedback for office efficiency. Ability to work flexible hours, travel, and engage with high school and community college students. Extensive knowledge of College admissions and enrollment requirements, including experience working in an admissions office is preferred. Proficient with CRM event management systems (e.g., Slate) and experienced in collaborating with school counselors and counseling offices is preferred. Licenses/Certifications Required Valid California Driver’s License required, or the ability to obtain within 10 days of hire. Compensation and Benefits Starting salary upon appointment is not expected to exceed $6,019 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $6,019 - $8,585 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on September 12, 2024. To receive full consideration, apply by September 11, 2024 . The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu . Advertised: Aug 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job APPLY ASAP FOR ONGOING REVIEW OF APPLICATIONS & PRIORITY CONSIDERATION ( https://online.flippingbook.com/view/854662716/ ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Public Works as the next Assistant Director of Public Works overseeing the Transportation and Flood Control Divisions. The Assistant Director of Public Works will oversee the Transportation and Flood Control Divisions with a strong focus on mentorship, succession planning, and project management. This position will lead a team of dedicated professional, technical, and support staff in managing and enhancing critical infrastructure across the County. This position will spearhead project initiatives, ensuring their seamless execution from inception to completion. Strategic project management expertise is instrumental in driving the safety, efficiency, and sustainability of our community's essential systems. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 92C salary range and our excellent Exempt C Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $239,096 or $248,659 w/MBO Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://online.flippingbook.com/view/854662716/ To learn more, please click the link below County Website Department of Public Works County Vision Our Department’s and County’s NACO Awards Minimum Requirements Desired Qualifications Education : Bachelor’s degree in Civil Engineering, Business Administration, or related field. Experience: Four (4) + years of experience in administration and management of professional engineering or construction activities, ideally in a county, state, or municipal setting, including project management experience. Knowledge and Skills: Demonstrated leadership skills with a deep understanding of government programs at multiple levels. Excellent communication skills, adept at building connections with diverse teams and stakeholders. Strong project management abilities, capable of overseeing complex initiatives from conception to completion. Ability to navigate complex political landscapes and effectively engage with governing boards. Preference for Professional Engineer (PE) license or background in engineering. Commitment to fostering a positive and innovative departmental culture, promoting collaboration and continuous improvement. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Silvia Zayas (szayas@hr.sbcounty.gov) OR Kristen Rojas (kristen.rojas@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than June 10, 2024 for priority review. Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The Job APPLY ASAP FOR ONGOING REVIEW OF APPLICATIONS & PRIORITY CONSIDERATION ( https://online.flippingbook.com/view/854662716/ ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Public Works as the next Assistant Director of Public Works overseeing the Transportation and Flood Control Divisions. The Assistant Director of Public Works will oversee the Transportation and Flood Control Divisions with a strong focus on mentorship, succession planning, and project management. This position will lead a team of dedicated professional, technical, and support staff in managing and enhancing critical infrastructure across the County. This position will spearhead project initiatives, ensuring their seamless execution from inception to completion. Strategic project management expertise is instrumental in driving the safety, efficiency, and sustainability of our community's essential systems. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 92C salary range and our excellent Exempt C Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $239,096 or $248,659 w/MBO Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://online.flippingbook.com/view/854662716/ To learn more, please click the link below County Website Department of Public Works County Vision Our Department’s and County’s NACO Awards Minimum Requirements Desired Qualifications Education : Bachelor’s degree in Civil Engineering, Business Administration, or related field. Experience: Four (4) + years of experience in administration and management of professional engineering or construction activities, ideally in a county, state, or municipal setting, including project management experience. Knowledge and Skills: Demonstrated leadership skills with a deep understanding of government programs at multiple levels. Excellent communication skills, adept at building connections with diverse teams and stakeholders. Strong project management abilities, capable of overseeing complex initiatives from conception to completion. Ability to navigate complex political landscapes and effectively engage with governing boards. Preference for Professional Engineer (PE) license or background in engineering. Commitment to fostering a positive and innovative departmental culture, promoting collaboration and continuous improvement. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Silvia Zayas (szayas@hr.sbcounty.gov) OR Kristen Rojas (kristen.rojas@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than June 10, 2024 for priority review. Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary This role is pivotal in ensuring the seamless integration and operation of our financial aid systems, aligning with current federal and state regulations and institutional goals. The ideal candidate will have a strong background in financial aid processes, project management, and staff training. This is an internal customer-facing role, and requires excellent prioritization, responsiveness, highly technical skills, and customer service, along with excellent verbal communication skills. In keeping with the Enrollment Services values and competencies, the incumbent develops and maintains positive working relationships with internal and external contacts. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts. Key Responsibilities Analyze and Reconcile Current Financial Aid Regulations with Automated System Setup in accordance with federal & state regulations (Compliance/Q&A) - Ensure compliance with federal, state, and institutional regulations in accordance with 2025-26 FAFSA. Monitor ISIR/CalISIR loading, application comment codes, verification processes, automated COA budgeting, checklisting, communications, packaging plans, disbursement, and adjustments. Project & Process Management - Develop a comprehensive project plan in collaboration with the Associate Director of Systems and the Module Lead Team. Staff Training & Documentation - Review, organize, and update existing documentation and training materials. Create and coordinate new documentation and training sessions where needed. Deliver training to staff members to enhance their understanding of automated processes and their roles. Knowledge Skills and Abilities The ideal candidate possesses extensive knowledge of state, federal, and institutional financial aid regulations, and is proficient in using financial aid and scholarship management software such as Peoplesoft Campus Solutions and Blackbaud. They demonstrate strong project management skills, effectively prioritizing and managing multiple tasks simultaneously. Excellent communication and training abilities, along with strong people management skills, are also essential. Core competencies include delivering high-quality customer service, strategic thinking and planning, problem-solving and decision-making, team building and development, and maintaining professional knowledge. Additionally, they ensure operational integrity by documenting roles and responsibilities and uphold data integrity by adhering to approved processes and testing procedures. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience • Equivalent to a bachelor’s degree in a related field (Education, Business, Social Sciences) and three years of Financial Aid experience required. • Master's degree preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Enrollment Services Classification Administrative Analyst/Specialist Exempt I Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: The hiring range for this position is $6,250 - $7,000 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,598 - $8,318 per month. Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. This position reports directly to the AVP of Enrollment Services. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Sep 14 2024 Pacific Daylight Time Applications close: Sep 28 2024 Pacific Daylight Time Closing Date/Time:
Sep 15, 2024
Job Summary This role is pivotal in ensuring the seamless integration and operation of our financial aid systems, aligning with current federal and state regulations and institutional goals. The ideal candidate will have a strong background in financial aid processes, project management, and staff training. This is an internal customer-facing role, and requires excellent prioritization, responsiveness, highly technical skills, and customer service, along with excellent verbal communication skills. In keeping with the Enrollment Services values and competencies, the incumbent develops and maintains positive working relationships with internal and external contacts. Furthermore, the incumbent provides services that are equitable, inclusive, and culturally sensitive to enhance the quality of campus life. This position uses a student-centered and equity-minded approach in all communication and service efforts. Key Responsibilities Analyze and Reconcile Current Financial Aid Regulations with Automated System Setup in accordance with federal & state regulations (Compliance/Q&A) - Ensure compliance with federal, state, and institutional regulations in accordance with 2025-26 FAFSA. Monitor ISIR/CalISIR loading, application comment codes, verification processes, automated COA budgeting, checklisting, communications, packaging plans, disbursement, and adjustments. Project & Process Management - Develop a comprehensive project plan in collaboration with the Associate Director of Systems and the Module Lead Team. Staff Training & Documentation - Review, organize, and update existing documentation and training materials. Create and coordinate new documentation and training sessions where needed. Deliver training to staff members to enhance their understanding of automated processes and their roles. Knowledge Skills and Abilities The ideal candidate possesses extensive knowledge of state, federal, and institutional financial aid regulations, and is proficient in using financial aid and scholarship management software such as Peoplesoft Campus Solutions and Blackbaud. They demonstrate strong project management skills, effectively prioritizing and managing multiple tasks simultaneously. Excellent communication and training abilities, along with strong people management skills, are also essential. Core competencies include delivering high-quality customer service, strategic thinking and planning, problem-solving and decision-making, team building and development, and maintaining professional knowledge. Additionally, they ensure operational integrity by documenting roles and responsibilities and uphold data integrity by adhering to approved processes and testing procedures. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience • Equivalent to a bachelor’s degree in a related field (Education, Business, Social Sciences) and three years of Financial Aid experience required. • Master's degree preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Enrollment Services Classification Administrative Analyst/Specialist Exempt I Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: The hiring range for this position is $6,250 - $7,000 per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,598 - $8,318 per month. Benefits Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year. Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. This position reports directly to the AVP of Enrollment Services. Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Advertised: Sep 14 2024 Pacific Daylight Time Applications close: Sep 28 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
University Advancement Administrator I RESPONSIBILITIES & DUTIES: Leadership Annual Giving (50%): Develops and manages a portfolio of approximately 100 constituents who are currently giving (or have the capacity to give) $1,000- $4,999 annually. This LAG portfolio will be comprised of individuals (non-alumni community members and alumni) but also include a few organizations (foundations, corporate, nonprofit, government). Retains and increases the number of leadership annual giving donors ($1,000-$4,999 annually), while also building the pipeline to the major gift level ($5,000+ annually). Accurately tracks all activities in Raiser's Edge donor base including phone calls, emails, mailings, and meetings for key metrics towards leadership annual giving solicitations and activity goals. Collaborates with key University leaders, volunteers, faculty, and staff to match University initiatives with donor’s philanthropic agendas. Oversees and leads the President’s Circle membership program to cultivate and steward donors giving annual gifts of $1,000+ within the current fiscal year. The goal of the President’s Circle is to cultivate and steward donor relationships that generate philanthropic support to further develop the University’s key priorities. Works closely with the Donor Relations and Stewardship Specialist on the planning and execution of President’s Circle stewardship and events. Strategizes with Associate Vice President of University Development to manage the overall communication plan and strategic direction of the program and its corresponding annual events. Annual Giving (50%): The Assistant Director will work in partnership with the AVP of University Development to provide oversight for the strategic direction of the annual giving program to ensure its accurate and timely implementation. Collaborates with multiple internal and external partners to implement vision, guidance, and support in creating targeted messaging to create multiple solicitation campaigns and appeals within a fiscal year. Works closely with the Director of Advancement Database and Operations to create specific segmentation to accurately track ROI and benchmark results. Partners with the Annual Giving Digital Engagement Specialist who oversees the coordination and content creation for social fundraising projects, email solicitations and social media. Works closely with the Director of Alumni Relations and Donor Relations and Stewardship to ensure the annual giving program is operating in accordance with the Advancement communications calendar. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of university work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other related duties as assigned. Requirements of Position: Education: Bachelor's degree required, with a master's degree preferred. Experience: Three years plus of fundraising experience in a nonprofit organization and/or higher education institution focused on leadership annual giving and/or annual giving. Experience working successfully with individuals in a philanthropic community with a demonstrated track record of successfully closing gifts in a donor environment. Other Knowledge/Skills: Knowledge of the theories, principles, and practices of fundraising for higher education and best practices within the annual giving field. Understanding of what goes into a comprehensive annual giving program. Demonstrated ability to design, implement, and evaluate a comprehensive annual giving program, establishing goals and objectives that translate into operating plans and appropriate staff assignments and resource allocation. Requires an in-depth knowledge of fundraising practices and an extensive understanding of the importance development plays within University Advancement. Strong verbal and communication skills and demonstrated ability to write clearly and persuasively, in a professional, and congenial demeanor. Demonstrates elevated level of motivation, integrity, and commitment. Demonstrated record of accomplishment in fundraising, management, and budgetary responsibilities. Excellent leadership, interpersonal, organizational, and interpersonal skills. Competency and experience with office automation (use of Word, Excel, or similar software applications, email, and Internet). Openness to innovative ideas and their implementation. Ability to react and adapt to changing situations appropriately. A history of regular attendance and positive performance evaluations. Ability to establish and maintain effective working relationships with faculty, staff, and funding representatives from diverse ethnic, cultural, and socio-economic backgrounds. Effectively work in a highly consultative and collaborative environment. Must be able to operate a vehicle in California. Travel and attendance at various functions, meetings, and conferences may be required. Ability to work nights and weekends when required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment. Hiring Range: $6,667 - $7,083 per month Advertised: Aug 09 2024 Pacific Daylight Time Applications close: Oct 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 19, 2024
University Advancement Administrator I RESPONSIBILITIES & DUTIES: Leadership Annual Giving (50%): Develops and manages a portfolio of approximately 100 constituents who are currently giving (or have the capacity to give) $1,000- $4,999 annually. This LAG portfolio will be comprised of individuals (non-alumni community members and alumni) but also include a few organizations (foundations, corporate, nonprofit, government). Retains and increases the number of leadership annual giving donors ($1,000-$4,999 annually), while also building the pipeline to the major gift level ($5,000+ annually). Accurately tracks all activities in Raiser's Edge donor base including phone calls, emails, mailings, and meetings for key metrics towards leadership annual giving solicitations and activity goals. Collaborates with key University leaders, volunteers, faculty, and staff to match University initiatives with donor’s philanthropic agendas. Oversees and leads the President’s Circle membership program to cultivate and steward donors giving annual gifts of $1,000+ within the current fiscal year. The goal of the President’s Circle is to cultivate and steward donor relationships that generate philanthropic support to further develop the University’s key priorities. Works closely with the Donor Relations and Stewardship Specialist on the planning and execution of President’s Circle stewardship and events. Strategizes with Associate Vice President of University Development to manage the overall communication plan and strategic direction of the program and its corresponding annual events. Annual Giving (50%): The Assistant Director will work in partnership with the AVP of University Development to provide oversight for the strategic direction of the annual giving program to ensure its accurate and timely implementation. Collaborates with multiple internal and external partners to implement vision, guidance, and support in creating targeted messaging to create multiple solicitation campaigns and appeals within a fiscal year. Works closely with the Director of Advancement Database and Operations to create specific segmentation to accurately track ROI and benchmark results. Partners with the Annual Giving Digital Engagement Specialist who oversees the coordination and content creation for social fundraising projects, email solicitations and social media. Works closely with the Director of Alumni Relations and Donor Relations and Stewardship to ensure the annual giving program is operating in accordance with the Advancement communications calendar. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of university work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other related duties as assigned. Requirements of Position: Education: Bachelor's degree required, with a master's degree preferred. Experience: Three years plus of fundraising experience in a nonprofit organization and/or higher education institution focused on leadership annual giving and/or annual giving. Experience working successfully with individuals in a philanthropic community with a demonstrated track record of successfully closing gifts in a donor environment. Other Knowledge/Skills: Knowledge of the theories, principles, and practices of fundraising for higher education and best practices within the annual giving field. Understanding of what goes into a comprehensive annual giving program. Demonstrated ability to design, implement, and evaluate a comprehensive annual giving program, establishing goals and objectives that translate into operating plans and appropriate staff assignments and resource allocation. Requires an in-depth knowledge of fundraising practices and an extensive understanding of the importance development plays within University Advancement. Strong verbal and communication skills and demonstrated ability to write clearly and persuasively, in a professional, and congenial demeanor. Demonstrates elevated level of motivation, integrity, and commitment. Demonstrated record of accomplishment in fundraising, management, and budgetary responsibilities. Excellent leadership, interpersonal, organizational, and interpersonal skills. Competency and experience with office automation (use of Word, Excel, or similar software applications, email, and Internet). Openness to innovative ideas and their implementation. Ability to react and adapt to changing situations appropriately. A history of regular attendance and positive performance evaluations. Ability to establish and maintain effective working relationships with faculty, staff, and funding representatives from diverse ethnic, cultural, and socio-economic backgrounds. Effectively work in a highly consultative and collaborative environment. Must be able to operate a vehicle in California. Travel and attendance at various functions, meetings, and conferences may be required. Ability to work nights and weekends when required. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment. Hiring Range: $6,667 - $7,083 per month Advertised: Aug 09 2024 Pacific Daylight Time Applications close: Oct 01 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Under the direction of the Director, Engineering Services, the Assistant Director is responsible for Campus-wide building renovation and oversight; the day-to-day operations of the Plumbing Shop, Lock Shop (building security and access control), the Paint Shop, and building trades’ projects. This position assists the Director with planning and development to assure efficient and effective processes and procedures to meet the goals and objectives of Physical Plant Management. Assists the Director in development and monitoring of all trades programmed maintenance routines and frequencies; and assists the Director in development and monitoring of major service contracts and outside service providers engaged in programmed maintenance of campus wide systems. This position coordinates and performs facility and equipment audits, analyzes deferred maintenance, programmed maintenance and equipment status to recommend areas of need. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/ctpiqdpuvasujl6meirxqwpu52rfvuis Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Engineering, Architecture, Construction Management, Facilities Management, Physical Sciences, Engineering Technology or related field strongly preferred. Equivalent to five years of progressively responsible professional experience in construction, facilities management, and supervision, preferably in a bargaining unit (union) environment. Additional five years progressively responsible work experience may be substituted for Bachelor's degree. A background in plant engineering or facilities management in higher education is desirable. Knowledge, Skills, Abilities & Leadership Knowledge of principles and practices of facility maintenance including access control, automotive, plumbing, electrical, carpentry, HVAC, tenant improvement projects, and architectural finishes. Methods, materials, tools and equipment used in building maintenance. Construction/renovation project management practices. Principles and practices of supervision including selection, training, evaluation, work planning, direction and personnel practices. Applicable laws, codes, regulations and standards governing building construction and maintenance. Progen, Prolog, MS Office, project management, JOC or CMMS programs. Safety and safe working practices for building maintenance. Skill in: planning, organizing, scheduling, assigning and reviewing the work of others; selecting, training, instructing, appraising, counseling and motivating assigned staff. Maintaining records and preparing reports and correspondence including required regulatory reports and records. Verbal and written communication to effectively interact with a broad range of people including staff, senior management, executives, vendors and contractors. Evaluating and developing procedures, standards and methods for building maintenance, repair and improvement. Establishing and maintaining effective working relationships with co-workers, faculty, staff, students and university administrators. Reading, interpreting and assisting in the preparation of scopes of work, plans, specifications and other documents related to maintenance and construction projects. Exercising sound independent judgment within general policy guidelines. Effective customer service in an academic or institutional environment. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $105,000 - $116,280 per year, dependent upon qualifications and experience. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through July 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 29, 2024
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Under the direction of the Director, Engineering Services, the Assistant Director is responsible for Campus-wide building renovation and oversight; the day-to-day operations of the Plumbing Shop, Lock Shop (building security and access control), the Paint Shop, and building trades’ projects. This position assists the Director with planning and development to assure efficient and effective processes and procedures to meet the goals and objectives of Physical Plant Management. Assists the Director in development and monitoring of all trades programmed maintenance routines and frequencies; and assists the Director in development and monitoring of major service contracts and outside service providers engaged in programmed maintenance of campus wide systems. This position coordinates and performs facility and equipment audits, analyzes deferred maintenance, programmed maintenance and equipment status to recommend areas of need. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/ctpiqdpuvasujl6meirxqwpu52rfvuis Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Engineering, Architecture, Construction Management, Facilities Management, Physical Sciences, Engineering Technology or related field strongly preferred. Equivalent to five years of progressively responsible professional experience in construction, facilities management, and supervision, preferably in a bargaining unit (union) environment. Additional five years progressively responsible work experience may be substituted for Bachelor's degree. A background in plant engineering or facilities management in higher education is desirable. Knowledge, Skills, Abilities & Leadership Knowledge of principles and practices of facility maintenance including access control, automotive, plumbing, electrical, carpentry, HVAC, tenant improvement projects, and architectural finishes. Methods, materials, tools and equipment used in building maintenance. Construction/renovation project management practices. Principles and practices of supervision including selection, training, evaluation, work planning, direction and personnel practices. Applicable laws, codes, regulations and standards governing building construction and maintenance. Progen, Prolog, MS Office, project management, JOC or CMMS programs. Safety and safe working practices for building maintenance. Skill in: planning, organizing, scheduling, assigning and reviewing the work of others; selecting, training, instructing, appraising, counseling and motivating assigned staff. Maintaining records and preparing reports and correspondence including required regulatory reports and records. Verbal and written communication to effectively interact with a broad range of people including staff, senior management, executives, vendors and contractors. Evaluating and developing procedures, standards and methods for building maintenance, repair and improvement. Establishing and maintaining effective working relationships with co-workers, faculty, staff, students and university administrators. Reading, interpreting and assisting in the preparation of scopes of work, plans, specifications and other documents related to maintenance and construction projects. Exercising sound independent judgment within general policy guidelines. Effective customer service in an academic or institutional environment. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $105,000 - $116,280 per year, dependent upon qualifications and experience. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through July 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Texas Tech University Health Sciences Center
Lubbock, TX
Assistant Director, Combest IT Department Lubbock 38912BR Position Description Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained. Major/Essential Functions The Assistant Director serves as the lead support for IT Combest operations, which include the TTUHSC Combest clinics, programs, & non-clinical areas. The Assistant Director of IT has an expert level of technical knowledge and experience in one or more IT-related areas. The employee in this position plans and directs the overall information technology (IT) operations of the department and has an expert level of technical knowledge and experience in one or more IT related areas. Employee specializes in hardware and software that support institutional strategic initiatives and manages the department IT projects that impact all Combest areas. Under senior leadership direction, performs administrative duties involving the use of independent judgment and professional skills. Employee provides supervision for the IT staff(s). Employee provides strategic planning information to the leadership team for IT needs of the department. Additionally, employee provides IT support in other areas such as analyzing IT concerns towards a positive resolution, oversees equipment inventory, replacement and/or maintenance. Other areas of departmental responsibility include overseeing COMM Services efforts to include e-fax, SIP DIDs, paging groups, requesting CxOne agents, and assisting with Avaya phone issues. Manage department distribution lists, shared calendars, maintaining various group lists and other IT related areas. The scope of responsibility includes: Oversees Combest IT operations and supervises lead subordinate employee(s) of IT department. Provide and oversee technical support and assistance to clinics, programs, and employees with the use of hardware and some software support and maintenance. Specializes in hardware and software that support institutional strategic initiatives, and manage area or unit IT projects that impact multiple clinics or programs. Inventory Management - Responsible for ordering of equipment and supplies for the division and maintains an accurate inventory of controlled assets and other SON / Combest equipment. Keeps spare equipment in working order to be used as a backup if needed. Assists with set up for training sessions and meetings as needed at Combest Center to ensure technology is functional. Manage Combest Organizational Unit (OU) within Active Directory. Provide an IT overview for new Combest employees including activating eRaider accounts, Comm Services, and e-fax as identified in addition to other onboarding needs. Maintain appropriate Dell certifications necessary to perform warranty repairs of Dell desktops and laptops. Collaborates and acts as liaison with SON and TTUHSC IT regarding IT Projects related to SON growth, such as office expansion, building construction, infrastructure upgrades, and network topology. Assists in solving network associated access problems encountered by Combest personnel. Diligently attends to details and pursues quality in accomplishing assigned technical tasks. Provides planning for Combest IT enhancements, upgrades, and maintenance of desktop computers and other equipment as identified. Manage existing Combest IT initiatives, to include the Combest SharePoint site, Combest digital signage, Combest Distribution Lists, Combest departmental share drives, and assistance with leased copiers. Align with the TTUHSC Value-Based Culture, Vision, & Mission of the TTUHSC, SON, & Combest. Required Qualifications Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=874670 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ae525822c1126c44ab43ff096d121a4f
Sep 20, 2024
Full Time
Assistant Director, Combest IT Department Lubbock 38912BR Position Description Performs varied and complex administrative duties in the management and coordination of a large specialized project and/or program. Requires independent judgment and application of established policies and procedures. Works under general supervision with evaluation based on overall results obtained. Major/Essential Functions The Assistant Director serves as the lead support for IT Combest operations, which include the TTUHSC Combest clinics, programs, & non-clinical areas. The Assistant Director of IT has an expert level of technical knowledge and experience in one or more IT-related areas. The employee in this position plans and directs the overall information technology (IT) operations of the department and has an expert level of technical knowledge and experience in one or more IT related areas. Employee specializes in hardware and software that support institutional strategic initiatives and manages the department IT projects that impact all Combest areas. Under senior leadership direction, performs administrative duties involving the use of independent judgment and professional skills. Employee provides supervision for the IT staff(s). Employee provides strategic planning information to the leadership team for IT needs of the department. Additionally, employee provides IT support in other areas such as analyzing IT concerns towards a positive resolution, oversees equipment inventory, replacement and/or maintenance. Other areas of departmental responsibility include overseeing COMM Services efforts to include e-fax, SIP DIDs, paging groups, requesting CxOne agents, and assisting with Avaya phone issues. Manage department distribution lists, shared calendars, maintaining various group lists and other IT related areas. The scope of responsibility includes: Oversees Combest IT operations and supervises lead subordinate employee(s) of IT department. Provide and oversee technical support and assistance to clinics, programs, and employees with the use of hardware and some software support and maintenance. Specializes in hardware and software that support institutional strategic initiatives, and manage area or unit IT projects that impact multiple clinics or programs. Inventory Management - Responsible for ordering of equipment and supplies for the division and maintains an accurate inventory of controlled assets and other SON / Combest equipment. Keeps spare equipment in working order to be used as a backup if needed. Assists with set up for training sessions and meetings as needed at Combest Center to ensure technology is functional. Manage Combest Organizational Unit (OU) within Active Directory. Provide an IT overview for new Combest employees including activating eRaider accounts, Comm Services, and e-fax as identified in addition to other onboarding needs. Maintain appropriate Dell certifications necessary to perform warranty repairs of Dell desktops and laptops. Collaborates and acts as liaison with SON and TTUHSC IT regarding IT Projects related to SON growth, such as office expansion, building construction, infrastructure upgrades, and network topology. Assists in solving network associated access problems encountered by Combest personnel. Diligently attends to details and pursues quality in accomplishing assigned technical tasks. Provides planning for Combest IT enhancements, upgrades, and maintenance of desktop computers and other equipment as identified. Manage existing Combest IT initiatives, to include the Combest SharePoint site, Combest digital signage, Combest Distribution Lists, Combest departmental share drives, and assistance with leased copiers. Align with the TTUHSC Value-Based Culture, Vision, & Mission of the TTUHSC, SON, & Combest. Required Qualifications Bachelor's degree in the area of specialization or closely related field. Three years of related administrative and technical experience. Additional job related education may be substituted for the required experience on a year-for-year basis. To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=874670 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-ae525822c1126c44ab43ff096d121a4f
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $95,000.00 per year to $110,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Reporting to the Vice President of University Advancement, the Director of Annual Giving & Alumni Engagement develops and implements programs and services that engage, improve communication and create a basis for a culture of philanthropy. This role is charged with increasing annual giving and strengthening alumni ties to the University. By improving existing programs, the Director will grow the annual fund, apply best practices and further engage the alumni community, faculty, staff, students and University leadership in advancing the mission of the University. The Director is further charged with growing, soliciting, and stewarding segments of the broader donor pool. This position is for an energetic, creative professional eager to bring the fundraising program to a higher level. The Director also works closely with the Advancement communications staff, providing the Director of Advancement with support in the creation and implementation of alumni communications, including digital and social media. The Director will serve as staff liaison for the Cal State East Bay Alumni Association and the Board. Responsibilities Lead and innovate a comprehensive annual giving and alumni engagement program. Work with VPUA and Assistant Director of Annual Giving and Alumni Engagement staff to determine annual giving and implement strategies to ensure goal attainment; analyze results and progress towards goals. Work with the Assistant Director of Annual Giving and the Alumni Relations Coordinator to determine goals as they pertain to collaboration and developing relationships with alumni constituencies and the University; analyze results and progress towards goals. Lead the development and implementation of annual fund outreach through direct mail solicitations, electronic solicitations, giving day, faculty/staff giving and other channels. Lead the growth of the Leadership Annual Giving program. Develop thematic messaging to engage various segments of alumni and deliver this messaging via website, e-mail, social media, and print communications as per approved strategy. Collaborate with the Major Gifts Team to assure that all assigned prospects are personally solicited for the Annual Fund each year. Oversee the planning and implementation of strategic events that engage alumni and friends in support of University goals. Provide support and management to the Alumni Association Board and its committees. In partnership with the Office of Communications and Marketing, develop and manage alumni and donor communications including direct mail, E-newsletter, social media, web presence and alumni magazine. Supervise and lead Annual Giving and Alumni Engagement staff. Manage, inspire, coach and motivate a team who will contribute to the growth of the annual giving program and alumni engagement and outreach. In collaboration with the University Advancement leadership team, develop and execute a multi-year strategic plan for alumni giving, outreach and engagement. Other Duties as Assigned. Minimum Qualifications A Bachelor's Degree in a related field. Minimum of three to four years (3-4) of experience in annual giving, preferably in higher education. One to two (1-2) of project management experience. Experience in writing, organizing, and executing annual giving and alumni relations annual and long range strategic plans and budgets. Prefer experience working with board members, volunteers, students, and other external constituencies. Required Qualifications Experience managing a team. Requires strong verbal and written communications skills, including but not limited to the ability to comprehend, transmit, edit and create well written instructions and business correspondence. Excellent interpersonal, conversational and telephone skills. Excellent organizational, events, and project management skills. Proficiency with database software and email marketing platforms. Proficiency with video conferencing and webinar technology. Ability to manage multiple tasks. Ability to work independently and take initiative. Ability to interact with a range of constituents, colleagues and personalities on topics that require combinations of persuasion, persistence, and empathy. Proven track record of collaborative leadership and evidence of success in building and managing teams. Ability to interact effectively with senior leadership, staff, faculty, and alumni of all ages and demographics. Ability to develop relationships, build partnerships and collaborate. Interact with diplomacy and tact in public and with staff, vendors and volunteers. Establish and maintain effective working relationships at all levels within the internal community and the external community. Analyze complex problems and devise solutions. Complete projects accurately and on time, sometimes under tight deadlines. Strategize and conceptualize with the Vice President of University Advancement on new ideas and be able to translate these ideas into specific action. Ensure collaboration and synchronicity of different divisions to be sure University's message is delivered in a manner consistent with University policies and procedures. Preferred Skills and Knowledge Prefer experience working with board members, volunteers, students, and other external constituencies. Special Working Conditions May have to work on evenings and weekends. Events will include outdoor activities. Automobile travel will be necessary - must possess a valid California driver's license and comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, Annual Giving & Alumni Engagement will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a "mandated reporter" under the Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment. Advertised: Jul 31 2024 Pacific Daylight Time Applications close: Nov 29 2024 Pacific Standard Time Closing Date/Time:
Sep 23, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $95,000.00 per year to $110,000.00 per year. This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President. The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans. The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement. The CSU has 14 paid holidays, one personal holiday and the position earns 24 days of vacation and 12 days of sick leave per year. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrator II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Reporting to the Vice President of University Advancement, the Director of Annual Giving & Alumni Engagement develops and implements programs and services that engage, improve communication and create a basis for a culture of philanthropy. This role is charged with increasing annual giving and strengthening alumni ties to the University. By improving existing programs, the Director will grow the annual fund, apply best practices and further engage the alumni community, faculty, staff, students and University leadership in advancing the mission of the University. The Director is further charged with growing, soliciting, and stewarding segments of the broader donor pool. This position is for an energetic, creative professional eager to bring the fundraising program to a higher level. The Director also works closely with the Advancement communications staff, providing the Director of Advancement with support in the creation and implementation of alumni communications, including digital and social media. The Director will serve as staff liaison for the Cal State East Bay Alumni Association and the Board. Responsibilities Lead and innovate a comprehensive annual giving and alumni engagement program. Work with VPUA and Assistant Director of Annual Giving and Alumni Engagement staff to determine annual giving and implement strategies to ensure goal attainment; analyze results and progress towards goals. Work with the Assistant Director of Annual Giving and the Alumni Relations Coordinator to determine goals as they pertain to collaboration and developing relationships with alumni constituencies and the University; analyze results and progress towards goals. Lead the development and implementation of annual fund outreach through direct mail solicitations, electronic solicitations, giving day, faculty/staff giving and other channels. Lead the growth of the Leadership Annual Giving program. Develop thematic messaging to engage various segments of alumni and deliver this messaging via website, e-mail, social media, and print communications as per approved strategy. Collaborate with the Major Gifts Team to assure that all assigned prospects are personally solicited for the Annual Fund each year. Oversee the planning and implementation of strategic events that engage alumni and friends in support of University goals. Provide support and management to the Alumni Association Board and its committees. In partnership with the Office of Communications and Marketing, develop and manage alumni and donor communications including direct mail, E-newsletter, social media, web presence and alumni magazine. Supervise and lead Annual Giving and Alumni Engagement staff. Manage, inspire, coach and motivate a team who will contribute to the growth of the annual giving program and alumni engagement and outreach. In collaboration with the University Advancement leadership team, develop and execute a multi-year strategic plan for alumni giving, outreach and engagement. Other Duties as Assigned. Minimum Qualifications A Bachelor's Degree in a related field. Minimum of three to four years (3-4) of experience in annual giving, preferably in higher education. One to two (1-2) of project management experience. Experience in writing, organizing, and executing annual giving and alumni relations annual and long range strategic plans and budgets. Prefer experience working with board members, volunteers, students, and other external constituencies. Required Qualifications Experience managing a team. Requires strong verbal and written communications skills, including but not limited to the ability to comprehend, transmit, edit and create well written instructions and business correspondence. Excellent interpersonal, conversational and telephone skills. Excellent organizational, events, and project management skills. Proficiency with database software and email marketing platforms. Proficiency with video conferencing and webinar technology. Ability to manage multiple tasks. Ability to work independently and take initiative. Ability to interact with a range of constituents, colleagues and personalities on topics that require combinations of persuasion, persistence, and empathy. Proven track record of collaborative leadership and evidence of success in building and managing teams. Ability to interact effectively with senior leadership, staff, faculty, and alumni of all ages and demographics. Ability to develop relationships, build partnerships and collaborate. Interact with diplomacy and tact in public and with staff, vendors and volunteers. Establish and maintain effective working relationships at all levels within the internal community and the external community. Analyze complex problems and devise solutions. Complete projects accurately and on time, sometimes under tight deadlines. Strategize and conceptualize with the Vice President of University Advancement on new ideas and be able to translate these ideas into specific action. Ensure collaboration and synchronicity of different divisions to be sure University's message is delivered in a manner consistent with University policies and procedures. Preferred Skills and Knowledge Prefer experience working with board members, volunteers, students, and other external constituencies. Special Working Conditions May have to work on evenings and weekends. Events will include outdoor activities. Automobile travel will be necessary - must possess a valid California driver's license and comply with the Defensive Drivers Training program requirements if a vehicle is used to travel on official business. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. At Cal State East Bay, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, Annual Giving & Alumni Engagement will be evaluated on each. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a "mandated reporter" under the Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017, as a condition of employment. Advertised: Jul 31 2024 Pacific Daylight Time Applications close: Nov 29 2024 Pacific Standard Time Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
California Polytechnic State University (Cal Poly) seeks a highly collaborative and visionary leader with the ability to build connections across disciplines and with industry to serve as the next dean of the College of Architecture and Environmental Design ( CAED ). For over 75 years, the CAED has had an outstanding national reputation due to its distinguished community of faculty, staff, students, and alumni that have positively influenced the forces that shape the planning, design, and construction worlds. The dean will build on the successful reputation of Cal Poly and CAED to reach new levels of distinction and national prominence while promoting their renowned “Learn by Doing” philosophy . The dean will support Cal Poly’s clear vision of being the nation’s premier comprehensive polytechnic university that develops and inspires whole system thinkers to serve California and help solve global challenges. Founded in 1901 as one of 23 universities in the California State University (CSU) system, Cal Poly is located in San Luis Obispo, a coastal city halfway between Los Angeles and San Francisco and 15 minutes from the Pacific Ocean. Cal Poly has consistently been named the best public masters-level university in the West by both U.S. News & World Report and Forbes Top Colleges , and Money magazine gave Cal Poly a 5-star ranking, an honor that places Cal Poly among the top 34 universities in the nation. The CAED has the unique distinction of housing eight degree programs in five departments contributing to the built environment: Architecture, Architectural Engineering, Construction Management, Landscape Architecture, and City and Regional Planning. All CAED programs are highly ranked, and offer students the opportunity to undertake sophisticated projects, collaborate with industry partners, and work across disciplines. As a result of Cal Poly’s Learn by Doing philosophy, all CAED students gain impactful practical and scholarly experiences and are prepared to work globally within innovative teams creating sustainable, compelling surroundings within the built environment. The dean will be joining Cal Poly at an opportune time for impact as the CAED is ready to rally behind a cohesive and forward-thinking vision that bridges disciplines, unites the CAED community, promotes innovation and inclusive excellence, ensures they remain competitive in their fields and the national higher education landscape, and increases their national and international prominence. As the University pursues enrollment growth in the coming years, the dean will also play an important role in attracting and retaining diverse and talented students, faculty, and staff; securing the facilities, support structures, and other financial and operational resources necessary to support growth; and working with faculty to ensure academic programming is attractive to students and is responsive to industry needs. To achieve these ambitions, the dean will address the following key opportunities and challenges, which are enumerated in detail later in this document: Inspire the CAED around a new, unified vision that builds on the college’s distinct identity, fosters interdisciplinary collaborations, and supports Cal Poly’s mission, values, and goals Thoughtfully steward and enhance the CAED’s revenue, resources, and infrastructure Lead a committed and talented faculty and staff ready to leverage their expertise in support of students and interdisciplinary goals and objectives Be a highly collaborative and strategic university partner at Cal Poly and in the CSU System Serve as a visible spokesperson locally, nationally and internationally A list of the desired qualifications and characteristics of the dean, prepared by CAED stakeholders with assistance of Isaacson, Miller, a national executive search firm, can be found at the conclusion of this document. Background information and key opportunities and challenges related to the position are also included below. ABOUT CAL POLY Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes, and close student-faculty mentorships result in graduates ready from day one to impact their communities, California, and the world. At the heart of all that Cal Poly values is a core commitment to student success. Cal Poly students graduating with undergraduate or graduate degrees are expected to have met the following learning objectives: Think critically and creatively Communicate effectively Demonstrate expertise in a scholarly discipline and understand that discipline in relation to the larger world of the arts, sciences, and technology Work productively as individuals and in groups Use their knowledge and skills to make a positive contribution to society Make reasoned decisions based on an understanding of ethics, a respect for diversity, and an awareness of issues related to sustainability ABOUT THE COLLEGE OF ARCHITECTURE AND ENVIRONMENTAL DESIGN Recently celebrating its 75th anniversary, the CAED has established itself as a premier institution in the nation, preparing students for leadership roles in the professions that plan, design, construct, and steward the built environment. The CAED is one of the largest colleges of its kind in the country, with 2,000 students enrolled in the programs mentioned in the introduction. The college also offers interdisciplinary programs including dual degree and minor programs in partnership with the College of Engineering and the Orfalea College of Business, allowing students to make connections beyond their degree of study. With a unique blend of professional majors not found in the same college anywhere else in the United States, the college encompasses all the professions that come together in designing and implementing the built environment. All CAED degree programs are highly ranked and built around educational experiences heavily focused on using rigorous, time-intensive design studios and project labs as a central arena for developing and integrating multiple skills. Each major emphasizes Cal Poly’s rich Learn By Doing tradition within a comprehensive university complex. As such, CAED students receive a contemporary polytechnic education that provides the creative, technical, and leadership abilities to plan, design, construct, and steward the built and natural environment. Student success is of paramount importance to the CAED. The college’s interdisciplinary focus and low student-to-professor ratio ensure that all students are prepared for professional practice and are able to develop impactful relationships within the community. CAED’s educational benefits include small class sizes, accreditation in each program of study, the opportunity to study abroad, and access to hands-on learning in studios, shops, laboratories, and support facilities. The college also offers students a broad range of extra-curricular activities that provide a social network between students, a career network with industry and alumni, and volunteer opportunities to become better acquainted with the greater community. CAED clubs and organizations range from college-wide to departmental and major-specific, allowing students to connect across the college as well as dive deeper into their program of study. To ensure that the curriculum and experience effectively prepare students for the work force, the college maintains close relationships with industry partners and maintains trust with major employers. The CAED Dean’s Leadership Council , a group of dedicated professional leaders from various built-environment fields, lend their resources, brainpower, and diversity of thought to support the college in fulfilling its mission and goals. The nearly 40 council members assist the dean and the college in providing advice, advocacy, and access. The CAED continues to embrace diversity, equity, and inclusion in its communities and foster a socially just, respectful, and welcoming environment for its students, staff, and faculty. The college developed the CAED Diversity Plan to outline its achievements, efforts, and goals in this area. With DEI as a high priority to the entire community, the CAED Student Diversity, Equity, and Inclusion Committee leads listening sessions and workshops about DEI at the intersection of all CAED disciplines. As such, the college provides opportunities for connection, discourse, knowledge sharing, and support within each department. ROLE OF THE DEAN Reporting directly to the Provost and Executive Vice President for Academic Affairs, the dean will act as the lead academic and administrative officer for the college. The dean devises and executes strategic planning and visioning for the college and fosters an organizational culture that enables the recruitment and retention of diverse and talented faculty, staff, and students, including faculty support in their teaching, scholarship, professional engagement, and service to the university, college, and industry. The dean is responsible for the quality of academic programs and for managing the fiscal, human, and physical resources and facilities of the CAED. As the main spokesperson for the college, the dean will build deeper connections internally with leaders across campus and alumni, and externally with industry and government officials. This will include ensuring close alignment around academic and industry needs and fostering mutually beneficial partnerships across the university in support of CAED, Academic Affairs, and university-wide goals and objectives. The dean oversees an administrative team composed of an associate dean, an assistant dean, a senior director of development, and five department heads, and manages a complex budget of more than $18.2 million. The CAED includes approximately 59 tenure-track faculty, 54 lecturers, and 21 staff. QUALIFICATIONS AND CHARACTERISTICS The next dean will have a distinguished record of achievement in at least one of the five disciplines represented in the CAED and credentials appropriate for a tenured appointment at the rank of professor, including the terminal degree. The dean will also have a proven record of engaging with industry leaders to build meaningful partnerships and support; a demonstrated commitment to diversity, equity, inclusion, and student success; and the ability to work effectively with the various stakeholders associated with CAED, including academic leaders across Cal Poly. The ideal candidate will also possess many, if not all, of the following qualifications and characteristics: A leadership style that inspires and fosters community building and mutually beneficial partnerships Experience in crafting, leading, and implementing a vision and strategy Demonstrated experience and/or commitment to supporting the teacher-scholar model and faculty research and scholarship, particularly within the built environment Demonstrated commitment to the importance of hands-on experiences for students and an enthusiasm for Cal Poly’s Learn by Doing philosophy and the CSU’s mission The ability to work effectively with a diverse campus community and to support inclusive excellence for faculty, staff, and students Demonstrated commitment to and/or a record of being a good university citizen and working towards shared goals with a variety of university partners Demonstrated ability to manage resources effectively in a complex environment, an aptitude for fundraising, and the ability to develop partnerships and secure external support for programs, facilities, and personnel Understanding of the value of industry relations and a clear commitment to maintaining and enhancing relationships with a diversity of industry partners Experience working closely with most, if not all, of the disciplines within the CAED; a deep appreciation for all disciplines Experience resolving personnel issues in a complex and/or unionized environment Excellent communication skills in a wide range of settings Compensation and Location The anticipated salary range for the position is $252-262K. Cal Poly is located in San Luis Obispo, California, which has a population of over 46,000, and is an area with an extraordinary quality of life and a temperate, Mediterranean climate that is comfortable year-round. The economy is based largely on agriculture and tourism and the region is known for producing world-class wine. Applications, Inquiries, and Nominations Screening of complete applications will begin immediately and continue until the completion of the search process. Inquiries, nominations, and referrals, should be sent via the Isaacson, Miller website for the search at https://www.imsearch.com/open-searches/california-polytechnic-state-university-san-luis-obispo-college-architecture-and . All applications (including CV, cover letter, and diversity statement) should be submitted through the Cal Poly portal for the search at https://jobs.calpoly.edu . Diversity Statement At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer. Advertised: Aug 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 20, 2024
California Polytechnic State University (Cal Poly) seeks a highly collaborative and visionary leader with the ability to build connections across disciplines and with industry to serve as the next dean of the College of Architecture and Environmental Design ( CAED ). For over 75 years, the CAED has had an outstanding national reputation due to its distinguished community of faculty, staff, students, and alumni that have positively influenced the forces that shape the planning, design, and construction worlds. The dean will build on the successful reputation of Cal Poly and CAED to reach new levels of distinction and national prominence while promoting their renowned “Learn by Doing” philosophy . The dean will support Cal Poly’s clear vision of being the nation’s premier comprehensive polytechnic university that develops and inspires whole system thinkers to serve California and help solve global challenges. Founded in 1901 as one of 23 universities in the California State University (CSU) system, Cal Poly is located in San Luis Obispo, a coastal city halfway between Los Angeles and San Francisco and 15 minutes from the Pacific Ocean. Cal Poly has consistently been named the best public masters-level university in the West by both U.S. News & World Report and Forbes Top Colleges , and Money magazine gave Cal Poly a 5-star ranking, an honor that places Cal Poly among the top 34 universities in the nation. The CAED has the unique distinction of housing eight degree programs in five departments contributing to the built environment: Architecture, Architectural Engineering, Construction Management, Landscape Architecture, and City and Regional Planning. All CAED programs are highly ranked, and offer students the opportunity to undertake sophisticated projects, collaborate with industry partners, and work across disciplines. As a result of Cal Poly’s Learn by Doing philosophy, all CAED students gain impactful practical and scholarly experiences and are prepared to work globally within innovative teams creating sustainable, compelling surroundings within the built environment. The dean will be joining Cal Poly at an opportune time for impact as the CAED is ready to rally behind a cohesive and forward-thinking vision that bridges disciplines, unites the CAED community, promotes innovation and inclusive excellence, ensures they remain competitive in their fields and the national higher education landscape, and increases their national and international prominence. As the University pursues enrollment growth in the coming years, the dean will also play an important role in attracting and retaining diverse and talented students, faculty, and staff; securing the facilities, support structures, and other financial and operational resources necessary to support growth; and working with faculty to ensure academic programming is attractive to students and is responsive to industry needs. To achieve these ambitions, the dean will address the following key opportunities and challenges, which are enumerated in detail later in this document: Inspire the CAED around a new, unified vision that builds on the college’s distinct identity, fosters interdisciplinary collaborations, and supports Cal Poly’s mission, values, and goals Thoughtfully steward and enhance the CAED’s revenue, resources, and infrastructure Lead a committed and talented faculty and staff ready to leverage their expertise in support of students and interdisciplinary goals and objectives Be a highly collaborative and strategic university partner at Cal Poly and in the CSU System Serve as a visible spokesperson locally, nationally and internationally A list of the desired qualifications and characteristics of the dean, prepared by CAED stakeholders with assistance of Isaacson, Miller, a national executive search firm, can be found at the conclusion of this document. Background information and key opportunities and challenges related to the position are also included below. ABOUT CAL POLY Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes, and close student-faculty mentorships result in graduates ready from day one to impact their communities, California, and the world. At the heart of all that Cal Poly values is a core commitment to student success. Cal Poly students graduating with undergraduate or graduate degrees are expected to have met the following learning objectives: Think critically and creatively Communicate effectively Demonstrate expertise in a scholarly discipline and understand that discipline in relation to the larger world of the arts, sciences, and technology Work productively as individuals and in groups Use their knowledge and skills to make a positive contribution to society Make reasoned decisions based on an understanding of ethics, a respect for diversity, and an awareness of issues related to sustainability ABOUT THE COLLEGE OF ARCHITECTURE AND ENVIRONMENTAL DESIGN Recently celebrating its 75th anniversary, the CAED has established itself as a premier institution in the nation, preparing students for leadership roles in the professions that plan, design, construct, and steward the built environment. The CAED is one of the largest colleges of its kind in the country, with 2,000 students enrolled in the programs mentioned in the introduction. The college also offers interdisciplinary programs including dual degree and minor programs in partnership with the College of Engineering and the Orfalea College of Business, allowing students to make connections beyond their degree of study. With a unique blend of professional majors not found in the same college anywhere else in the United States, the college encompasses all the professions that come together in designing and implementing the built environment. All CAED degree programs are highly ranked and built around educational experiences heavily focused on using rigorous, time-intensive design studios and project labs as a central arena for developing and integrating multiple skills. Each major emphasizes Cal Poly’s rich Learn By Doing tradition within a comprehensive university complex. As such, CAED students receive a contemporary polytechnic education that provides the creative, technical, and leadership abilities to plan, design, construct, and steward the built and natural environment. Student success is of paramount importance to the CAED. The college’s interdisciplinary focus and low student-to-professor ratio ensure that all students are prepared for professional practice and are able to develop impactful relationships within the community. CAED’s educational benefits include small class sizes, accreditation in each program of study, the opportunity to study abroad, and access to hands-on learning in studios, shops, laboratories, and support facilities. The college also offers students a broad range of extra-curricular activities that provide a social network between students, a career network with industry and alumni, and volunteer opportunities to become better acquainted with the greater community. CAED clubs and organizations range from college-wide to departmental and major-specific, allowing students to connect across the college as well as dive deeper into their program of study. To ensure that the curriculum and experience effectively prepare students for the work force, the college maintains close relationships with industry partners and maintains trust with major employers. The CAED Dean’s Leadership Council , a group of dedicated professional leaders from various built-environment fields, lend their resources, brainpower, and diversity of thought to support the college in fulfilling its mission and goals. The nearly 40 council members assist the dean and the college in providing advice, advocacy, and access. The CAED continues to embrace diversity, equity, and inclusion in its communities and foster a socially just, respectful, and welcoming environment for its students, staff, and faculty. The college developed the CAED Diversity Plan to outline its achievements, efforts, and goals in this area. With DEI as a high priority to the entire community, the CAED Student Diversity, Equity, and Inclusion Committee leads listening sessions and workshops about DEI at the intersection of all CAED disciplines. As such, the college provides opportunities for connection, discourse, knowledge sharing, and support within each department. ROLE OF THE DEAN Reporting directly to the Provost and Executive Vice President for Academic Affairs, the dean will act as the lead academic and administrative officer for the college. The dean devises and executes strategic planning and visioning for the college and fosters an organizational culture that enables the recruitment and retention of diverse and talented faculty, staff, and students, including faculty support in their teaching, scholarship, professional engagement, and service to the university, college, and industry. The dean is responsible for the quality of academic programs and for managing the fiscal, human, and physical resources and facilities of the CAED. As the main spokesperson for the college, the dean will build deeper connections internally with leaders across campus and alumni, and externally with industry and government officials. This will include ensuring close alignment around academic and industry needs and fostering mutually beneficial partnerships across the university in support of CAED, Academic Affairs, and university-wide goals and objectives. The dean oversees an administrative team composed of an associate dean, an assistant dean, a senior director of development, and five department heads, and manages a complex budget of more than $18.2 million. The CAED includes approximately 59 tenure-track faculty, 54 lecturers, and 21 staff. QUALIFICATIONS AND CHARACTERISTICS The next dean will have a distinguished record of achievement in at least one of the five disciplines represented in the CAED and credentials appropriate for a tenured appointment at the rank of professor, including the terminal degree. The dean will also have a proven record of engaging with industry leaders to build meaningful partnerships and support; a demonstrated commitment to diversity, equity, inclusion, and student success; and the ability to work effectively with the various stakeholders associated with CAED, including academic leaders across Cal Poly. The ideal candidate will also possess many, if not all, of the following qualifications and characteristics: A leadership style that inspires and fosters community building and mutually beneficial partnerships Experience in crafting, leading, and implementing a vision and strategy Demonstrated experience and/or commitment to supporting the teacher-scholar model and faculty research and scholarship, particularly within the built environment Demonstrated commitment to the importance of hands-on experiences for students and an enthusiasm for Cal Poly’s Learn by Doing philosophy and the CSU’s mission The ability to work effectively with a diverse campus community and to support inclusive excellence for faculty, staff, and students Demonstrated commitment to and/or a record of being a good university citizen and working towards shared goals with a variety of university partners Demonstrated ability to manage resources effectively in a complex environment, an aptitude for fundraising, and the ability to develop partnerships and secure external support for programs, facilities, and personnel Understanding of the value of industry relations and a clear commitment to maintaining and enhancing relationships with a diversity of industry partners Experience working closely with most, if not all, of the disciplines within the CAED; a deep appreciation for all disciplines Experience resolving personnel issues in a complex and/or unionized environment Excellent communication skills in a wide range of settings Compensation and Location The anticipated salary range for the position is $252-262K. Cal Poly is located in San Luis Obispo, California, which has a population of over 46,000, and is an area with an extraordinary quality of life and a temperate, Mediterranean climate that is comfortable year-round. The economy is based largely on agriculture and tourism and the region is known for producing world-class wine. Applications, Inquiries, and Nominations Screening of complete applications will begin immediately and continue until the completion of the search process. Inquiries, nominations, and referrals, should be sent via the Isaacson, Miller website for the search at https://www.imsearch.com/open-searches/california-polytechnic-state-university-san-luis-obispo-college-architecture-and . All applications (including CV, cover letter, and diversity statement) should be submitted through the Cal Poly portal for the search at https://jobs.calpoly.edu . Diversity Statement At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly’s values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly’s commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer. Advertised: Aug 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SUMMARY PURPOSE OF POSITION Metrolink is seeking a highly skilled Assistant Director, Finance to join our Finance team. The Assistant Director, Finance will assist executive management in planning, directing, organizing, and coordinating the programs of a team within the Finance Department. TO APPLY : This is a continuous recruitment with the first review of applications beginning September 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from Director or Executive level management. Responsible for managing and monitoring work performance of a team or department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Direct, manage, monitor, and evaluate work and activities of assigned staff. Participate in the development of policies and procedures to ensure compliance with established policies and procedures. Make recommendations for changes and improvements to existing standards and procedures. Serve as trusted business partner to the CFO and the SCRRA leadership team and support the strategic vision. Monitor, assess and address issues related to assigned function across the Authority. Review Agency financials, project plans, staffing plans, and assignments. Participate in the preparation and administration of assigned departmental budget; submit recommendations and monitor expenditures. Manage internal and external annual reporting to comply with various applicable business, contractual, grant, and legal requirements. Assist with the financial audit process. Control and manage accurate accounting practices, financial analyses, and reporting. Develop balance sheets and trial balance statements, and coordinate and conduct account closing processes. Coordinate financial processes with other SCRRA departments and external entities as required, such as coordinating with vendors to administer payroll process, coordinate withholding amounts, etc. Evaluate functionality of financial software and technology; and make recommendations to ensure best use of systems. Define, monitor, and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions. Prepare analytical and statistical reports on assigned project operations and activities. Monitor and evaluate departmental staff performance to establish training needs ensuring objectives and expectations are met, along with compliance of policies and procedures. Participate in various cross-functional committees, task forces, and professional group meetings within the Authority to address general accounting activities. Provide overall management and supervision of assigned team or the department. Collaborate with SCRRA managers and departments to accomplish mutual organizational and departmental objectives. Facilitate collaboration and communication of departmental needs. Direct the preparation and processing of all Board items in relation to department goals and objectives, make public presentations, and prepare information as required for the Board and directed by executive level management, as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Accounting, Finance or a related field. A minimum of (8) years of experience in accounting, auditing, finance, budget, or a related field, including experience in a public agency. A minimum of (5) years of experience supervising a team in a finance department in environment that uses grant funds and/or is an enterprise fund. A combination of training, with a minimum of an associate degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last (3) years. Preferred Qualifications Master’s degree in Business Administration or Public Administration preferred. Knowledge, Skills, and Abilities Knowledge of : Capital budgeting and project management tools and techniques. Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB). Principles of management, supervision, training, and performance evaluation. Principles and practices and corresponding policies and procedures related to assigned function. SCRRA policies, rules, and procedures, in a public agency environment. Applicable federal, state, and local regulations. Skilled In : Judgment and discretion. Collaboration and consensus building. Use of Microsoft Office and database software. Use of Oracle or other financial software. Preparing and administering large program budgets. Preparing clear and concise administrative financial reports. Strong and effective leadership, team building, communication, and time management. Ability to : Develop and implement objectives, policies, procedures, work standards and internal controls. Perform complex analysis and prepare associated reports. Interact, communicate, and facilitate discussion with employees at all levels of the organization. Provide expert and sound advice on organization-wide issues. Effectively deliver sensitive and complex (or high level) information. Facilitate discussion and communicate company directives to a broad audience. SUPPLEMENTAL INFORMATION Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job related areas. Offers of employment maybe contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law.
Sep 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION Metrolink is seeking a highly skilled Assistant Director, Finance to join our Finance team. The Assistant Director, Finance will assist executive management in planning, directing, organizing, and coordinating the programs of a team within the Finance Department. TO APPLY : This is a continuous recruitment with the first review of applications beginning September 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from Director or Executive level management. Responsible for managing and monitoring work performance of a team or department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Direct, manage, monitor, and evaluate work and activities of assigned staff. Participate in the development of policies and procedures to ensure compliance with established policies and procedures. Make recommendations for changes and improvements to existing standards and procedures. Serve as trusted business partner to the CFO and the SCRRA leadership team and support the strategic vision. Monitor, assess and address issues related to assigned function across the Authority. Review Agency financials, project plans, staffing plans, and assignments. Participate in the preparation and administration of assigned departmental budget; submit recommendations and monitor expenditures. Manage internal and external annual reporting to comply with various applicable business, contractual, grant, and legal requirements. Assist with the financial audit process. Control and manage accurate accounting practices, financial analyses, and reporting. Develop balance sheets and trial balance statements, and coordinate and conduct account closing processes. Coordinate financial processes with other SCRRA departments and external entities as required, such as coordinating with vendors to administer payroll process, coordinate withholding amounts, etc. Evaluate functionality of financial software and technology; and make recommendations to ensure best use of systems. Define, monitor, and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions. Prepare analytical and statistical reports on assigned project operations and activities. Monitor and evaluate departmental staff performance to establish training needs ensuring objectives and expectations are met, along with compliance of policies and procedures. Participate in various cross-functional committees, task forces, and professional group meetings within the Authority to address general accounting activities. Provide overall management and supervision of assigned team or the department. Collaborate with SCRRA managers and departments to accomplish mutual organizational and departmental objectives. Facilitate collaboration and communication of departmental needs. Direct the preparation and processing of all Board items in relation to department goals and objectives, make public presentations, and prepare information as required for the Board and directed by executive level management, as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Accounting, Finance or a related field. A minimum of (8) years of experience in accounting, auditing, finance, budget, or a related field, including experience in a public agency. A minimum of (5) years of experience supervising a team in a finance department in environment that uses grant funds and/or is an enterprise fund. A combination of training, with a minimum of an associate degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last (3) years. Preferred Qualifications Master’s degree in Business Administration or Public Administration preferred. Knowledge, Skills, and Abilities Knowledge of : Capital budgeting and project management tools and techniques. Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB). Principles of management, supervision, training, and performance evaluation. Principles and practices and corresponding policies and procedures related to assigned function. SCRRA policies, rules, and procedures, in a public agency environment. Applicable federal, state, and local regulations. Skilled In : Judgment and discretion. Collaboration and consensus building. Use of Microsoft Office and database software. Use of Oracle or other financial software. Preparing and administering large program budgets. Preparing clear and concise administrative financial reports. Strong and effective leadership, team building, communication, and time management. Ability to : Develop and implement objectives, policies, procedures, work standards and internal controls. Perform complex analysis and prepare associated reports. Interact, communicate, and facilitate discussion with employees at all levels of the organization. Provide expert and sound advice on organization-wide issues. Effectively deliver sensitive and complex (or high level) information. Facilitate discussion and communicate company directives to a broad audience. SUPPLEMENTAL INFORMATION Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job related areas. Offers of employment maybe contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law.
CITY OF ORLANDO, FL
Orlando, Florida, United States
Salary Range $44.15-$57.93 Job Posting End Date - Applications will no longer be accepted starting 12-31-2024 Job Summary Salary: $44.15 - $57.92 Hourly $91,832.00 - $120,473.60 Annually Under the direction of the Downtown Development Board/Community Redevelopment Agency’s Executive Director, this position is responsible for providing support in the implementation and execution of the CRA Area Plan. Entrusted with a multitude of tasks, the Assistant Director should understand economic development, planning, and development/redevelopment principles, along with having an understanding of destination marketing, project management, and budgeting processes. Serving as a key CRA representative, the Assistant Director is expected to attend meetings and public functions sharing the vision and mission of the organization with the business community, government officials and the public, while also playing an instrumental role in building a strong team through solid operational management skills. Minimum Qualifications: Bachelor's degree in Planning, Public Administration, Business Administration or related field and at least six (6) years of progressively responsible experience in public administration required, one (1) of which must have been in a progressively responsible supervisor capacity required; or an equivalent combination of specifically related education, training, and experience. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.
Jul 01, 2024
Full Time
Salary Range $44.15-$57.93 Job Posting End Date - Applications will no longer be accepted starting 12-31-2024 Job Summary Salary: $44.15 - $57.92 Hourly $91,832.00 - $120,473.60 Annually Under the direction of the Downtown Development Board/Community Redevelopment Agency’s Executive Director, this position is responsible for providing support in the implementation and execution of the CRA Area Plan. Entrusted with a multitude of tasks, the Assistant Director should understand economic development, planning, and development/redevelopment principles, along with having an understanding of destination marketing, project management, and budgeting processes. Serving as a key CRA representative, the Assistant Director is expected to attend meetings and public functions sharing the vision and mission of the organization with the business community, government officials and the public, while also playing an instrumental role in building a strong team through solid operational management skills. Minimum Qualifications: Bachelor's degree in Planning, Public Administration, Business Administration or related field and at least six (6) years of progressively responsible experience in public administration required, one (1) of which must have been in a progressively responsible supervisor capacity required; or an equivalent combination of specifically related education, training, and experience. Important: To be eligible to proceed forward in the application process, applicants must meet the minimum qualifications listed in the position description. Please ensure your application provides details of all relevant experience related to the position. If you have questions or need clarification concerning the position or application process, please contact Human Resources at jobs@orlando.gov or 407.246.2062. If this posting indicates a degree is required, the following experience will apply in lieu of any degree as follows: Two (2) years of direct experience for an associate degree; Four (4) years of direct experience for a bachelor's degree; Six (6) years of direct experience for a master's degree; or Nine (9) years of direct experience for a doctoral degree.
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
Jul 14, 2024
Full Time
Range: SM-9
FLSA: Exempt
Date: July 23, 2019
DIRECTOR OF FINANCIAL SERVICES
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Plan, direct, manage and oversee the activities and operations of the Finance Department including accounting, revenue administration, treasury management, financial planning and budgeting; and to provide highly responsible and complex administrative support to the City Manager.
SUPERVISION RECEIVED AND EXERCISED
Receives general administrative direction from the Assistant City Manager.
Exercises direct supervision over professional, technical and clerical staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following:
Essential Functions :
Assume full management responsibility for all Finance Department services and activities including the maintenance of central accounting systems, pre-audit, posting of expenditures, accounting controls, fiscal and capital budget; recommend and administer policies and procedures.
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes.
Represent the Finance Department to other City departments, elected officials and outside agencies; explain, justify and defend Finance Department programs, policies, and activities; negotiate and resolve sensitive, significant and controversial issues.
Plan, direct and coordinate the Finance Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
Manage and participate in the development and administration of the Finance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
Select, train, motivate and evaluate Finance Department personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
Assist in coordinating annual budget process; prepare and distribute budget work papers to City staff; compile budget requests and verify accuracy and completeness of information.
Coordinate Finance Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence; provide financial support and assistance to City departments.
Provide responsible staff assistance to the City Manager; prepare and present staff reports and other related correspondence.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to payroll, accounts payable, accounts receivable, and general ledger programs, policies, and procedures as appropriate.
Participate on a variety of boards and commissions; attend and participate in professional group meetings; stay abreast of new trends and innovations in the fields of finance, accounting, and auditing.
Review, evaluate and recommend improvements to the City's administrative and financial internal control systems and procedures; ensure audit compliance.
Prepare a variety of financial reports and statements on City financial affairs to administrative officials, City Council and the general public; prepare revenue, expenditure, debt, cost and other statements; prepare various financial reports and analyses requested by the City Manager and City Council.
Act as treasurer for the City; facilitate the receipt, deposit and investment of all City monies, together with record thereof under the direction of the City Manager.
Maintain all special assessment records.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Act as the City’s CFO for the purposes of certifying the accuracy of the annual expenditure limitation report and submitting the report to the Auditor General’s office.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of a comprehensive finance program.
Principles and methods of finance administration, particularly in the areas of accounting, budgeting, and auditing.
Principles and practices of labor relations and personnel administration.
Approved principles and standard practices of centralized, budgetary and accrual accounting, and treasury management.
Office practices, procedures, methods, and equipment.
Pertinent federal, state, and local laws, codes and regulations including laws regulating the financial administration of City government.
Program analyses and revenue forecasting.
Organization and management practices as applied to the analysis and evaluation of programs, policies and operational needs.
Complex principles and practices of program development and administration.
Advanced principles and practices of municipal budget preparation and administration.
Advanced governmental accounting principles and practices.
Sound principles and practices of financial auditing.
Financial research and report preparation methods and techniques.
Principles of supervision, training and performance evaluation.
Government Accounting Standard Boards Statements.
Ability to :
Work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Ensure necessary training and other technical support for building an environment that encourages teams and continuous improvement.
Ability to work in organized team efforts and assist in problem solving work related issues for continuous improvement in work efforts.
Encourage and facilitate environment for building team efforts and problem solving of work related issues by employees.
Plan, organize, direct and coordinate the work of professional and technical personnel; delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Provide administrative and professional leadership and direction for the Finance Department.
Identify and respond to community and City Council issues, concerns and needs.
Develop, implement and administer goals, objectives, and procedures for providing effective and efficient finance services.
Prepare and administer large and complex budgets.
Allocate limited resources in a cost effective manner.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures and techniques.
Prepare clear, concise and accurate financial and administrative reports either orally or in writing.
Develop and install sound accounting and related financial systems and procedures.
Prepare and review complex financial statements, reports and analyses.
Interpret and apply federal, state and local policies, procedures, laws and regulations.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work including City and other government officials, community groups, the general public, and media representatives.
Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Maintain physical condition appropriate to completion of assigned duties and responsibilities.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience :
Four years of increasingly responsible experience in public accounting and financial work including at least three years of ministrative and supervisory responsibility.
Training :
Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting, finance, business administration or related field.
WORKING CONDITIONS
Environmental Conditions :
Office environment utilizing computers.
Physical Conditions :
Essential and other important responsibilities and duties may require maintaining physical condition necessary for sitting for prolonged periods of time and working closely with others; general manual dexterity.
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. This search is being conducted by Ralph Andersen & Associates . To view the full brochure, please click here . An Outstanding Opportunity for An Accomplished Professional Seeking to Make a Difference The City of Oakland is seeking an energetic, highly accomplished professional with superb leadership abilities to serve as its next Director of the Oakland Public Works (OPW) Department. The former Director, G. Harold Duffey, was recently promoted to Assistant City Administrator. This new Executive will join a carefully assembled group of dynamic, high achieving individuals serving as the City Administrator’s senior leadership team, whose mission is to take the Oakland community to new and exciting heights. The successful Director will have broad experience in municipal public works, complemented by a collaborative approach to problem-solving. The Director will be forward-thinking, while at the same time, well-grounded in the day-to-day essentials of managing and leading a robust and active public works department which serves a large, diverse and highly interactive community. The new Director will be outcome-focused as opposed to process-driven and have a proven track record of success in managing people and projects. The Director will oversee a committed workforce of approximately 660 employees in four bureaus (Administration, Environment, Maintenance and Internal Services, and Design and Construction) in a large, complex organization. The Director will also oversee aspects of several approved bond measures that will provide significant funding for infrastructure improvements for both City streets and facilities. Being part of a dynamic team of professionals as they reset the organization and partner with the community as it undergoes an exciting urban resurgence is a rare and exhilarating opportunity. The Position Under the general direction of the Assistant City Administrator, the Director is responsible for directing, planning, and leading the operations of the Oakland Public Works Department, has oversight of capital improvement projects on behalf of sponsor agencies, and oversees coordination/control of some work performed in the City’s right-of-way. Oversight responsibilities include strategic planning, management of contracts, effective management of contract relationships, ensuring compliance with all local, State, and Federal codes. The Director also serves as an Operations Section Chief in the City’s Emergency Operations Center, responsible for managing emergency responses to events affecting the City’s public infrastructure and providing executive level support in other emergency situations. Read the complete job description by clicking this * link *. Click on the following link to see a video on what it's like to work for the City of Oakland: Working for the City of Oakland Opportunities & Challenges The Director of OPW will be presented with a number of opportunities and challenges, including: The new Director will apply a fresh set of eyes to the department’s structure and recommend more effective and efficient ways of delivering services. Maintaining Oakland’s high standard for continued self-assessment and improvement as demonstrated by it being the 35th city to be accredited through the American Public Works Association (APWA). Oakland enjoys a high degree of civic engagement. Oakland residents care deeply about their community and are vocal about community projects and issues, including aging infrastructure. This level of community involvement is a key component of the decision-making process utilized in Oakland. Being comfortable presenting and participating in vibrant public forum is essential to this position. Oakland’s government consists of several different bargaining units, which represent and support City staff. The Director’s ability to work collaboratively with these bargaining units is critical to the Director’s success. OPW oversees the City’s Zero Waste franchise contracts. The Director has a unique opportunity to work collaboratively with the Director’s peers on the most significant projects in Oakland due to OPW’s role in providing capital projects delivery services to all City departments. This collaboration requires a strong investment in building genuine relationships and demonstrating value that serves the best interests of all involved. Oakland’s aging infrastructure and high demands on service delivery translates to the need for a high performance and high-output department. The Director will lead the department in refining its data analytics to address deferred maintenance and make decisions about service and project delivery. Many exciting capital projects are underway, with even more on the horizon, so the use of data analytics has become increasingly critical to prioritization and decision making. The Ideal Candidate The ideal candidate will embrace Oakland’s vision and values. The new Director will provide strong visionary and collaborative leadership. The ideal candidate will be a fair, ethical, and decisive leader whose leadership and decisions will focus on what is best for the city and community. The selected candidate will be a confident and empowering leader who builds both strong team morale while maintaining accountability. This top professional will also be an excellent manager of people and resources with the ability to prioritize needs for a large complex organization that values timeliness, transparency, and customer service. The new Director will continue to promote and embrace a strong culture of equity, inclusion, and customer service across the city-wide organization. The new Director will have broad interdisciplinary and technical background and be adept at managing in a fast-paced and dynamic environment. The successful candidate must be both diplomatic and decisive, and work with a sense of urgency and focus on progress and continued improvement. In addition, the new OPW Director will help the Department research and incorporate technology that increases efficiency and ensures best industry practices. The ability to build meaningful relationships across city government, community partners, business stakeholders, neighborhood associations, and employees at all levels is fundamental to this position. The next Director will also need to be politically savvy without being political and will be consistently motivated and driven by the core stewardship principles of choosing service over self-interest. Top candidates for consideration will have a leadership style that is engaging, empowering, respectful, and rooted in genuine concern for others, both internal to OPW and externally in the community. The Director will also be accessible, engaged, and lead from outside the office. Top contenders will bring strong communication and people skills to this important role. An added plus will be a spirit of innovation and creativity. Lastly, the ideal candidate will have the ethical courage to share the truth about obstacles that may delay the completion of key projects and initiatives and offer concrete alternatives and solutions rather than excuses. Experience with project delivery, especially alternative methods, will be beneficial. Likewise, prior experience with public-private partnerships, grants, financing methods and funding of capital projects will be an asset. As a supporter of technological enhancements, the Director will also be tasked with overall better use of technology to monitor deliverables, mobile applications and social media. Minimum Requirements for Application Education : A Bachelor’s degree in engineering or a technical discipline related to design and construction, public administration, and/or management is desired. An advanced degree is a plus combined with strong, relative career experience. Experience : At least five years of progressively responsible management experience is required in a medium-to-large public works organization. Comparable experience in a fast-paced, dynamic, ethnically diverse and urban environment is strongly desired. Licenses and Certifications : Engineering or Architectural license issued by the State of California is highly desirable, though not required. Out-of-state candidates that have achieved these certifications in other states, combined with relative career experience may be strong, viable candidates for consideration based on the extent of the applicant pool. Supplemental Information Compensation & Benefits A competitive compensation package will be offered with an annual salary of $204,966 to $307,449 for this at-will executive position. The City generally hires at the mid-point of the range. Benefits include generous medical insurance, life insurance, automobile allowance, paid holidays, vacation, sick leave, management leave, public sector retirement (CalPERS 2.5%@55 classic member; 2%@62 new/PEPRA member), and voluntary deferred compensation. Click on the link for the City’s 2024 Benefits Matrix . Application Process Candidates are encouraged to apply immediately by submitting a comprehensive resume and compelling cover letter via email to apply@ralphandersen.com . The first review of resumes is scheduled to begin on November 4, 2024. Interested candidates are encouraged to apply early in the process for optimum consideration. This search is being conducted by Ralph Andersen & Associates . To view the full brochure, please click here . This is a confidential process and will be handled as such throughout all phases of the search process. References will not be requested or contacted until mutual interest has been established. It is anticipated that the newly selected Director of Public Works will join the City of Oakland in January 2025 (or sooner). Confidential inquiries are welcomed to Mr. P. Lamont Ewell at (916) 630-4900. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 11/3/2024 11:59 PM Pacific
Sep 24, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. This search is being conducted by Ralph Andersen & Associates . To view the full brochure, please click here . An Outstanding Opportunity for An Accomplished Professional Seeking to Make a Difference The City of Oakland is seeking an energetic, highly accomplished professional with superb leadership abilities to serve as its next Director of the Oakland Public Works (OPW) Department. The former Director, G. Harold Duffey, was recently promoted to Assistant City Administrator. This new Executive will join a carefully assembled group of dynamic, high achieving individuals serving as the City Administrator’s senior leadership team, whose mission is to take the Oakland community to new and exciting heights. The successful Director will have broad experience in municipal public works, complemented by a collaborative approach to problem-solving. The Director will be forward-thinking, while at the same time, well-grounded in the day-to-day essentials of managing and leading a robust and active public works department which serves a large, diverse and highly interactive community. The new Director will be outcome-focused as opposed to process-driven and have a proven track record of success in managing people and projects. The Director will oversee a committed workforce of approximately 660 employees in four bureaus (Administration, Environment, Maintenance and Internal Services, and Design and Construction) in a large, complex organization. The Director will also oversee aspects of several approved bond measures that will provide significant funding for infrastructure improvements for both City streets and facilities. Being part of a dynamic team of professionals as they reset the organization and partner with the community as it undergoes an exciting urban resurgence is a rare and exhilarating opportunity. The Position Under the general direction of the Assistant City Administrator, the Director is responsible for directing, planning, and leading the operations of the Oakland Public Works Department, has oversight of capital improvement projects on behalf of sponsor agencies, and oversees coordination/control of some work performed in the City’s right-of-way. Oversight responsibilities include strategic planning, management of contracts, effective management of contract relationships, ensuring compliance with all local, State, and Federal codes. The Director also serves as an Operations Section Chief in the City’s Emergency Operations Center, responsible for managing emergency responses to events affecting the City’s public infrastructure and providing executive level support in other emergency situations. Read the complete job description by clicking this * link *. Click on the following link to see a video on what it's like to work for the City of Oakland: Working for the City of Oakland Opportunities & Challenges The Director of OPW will be presented with a number of opportunities and challenges, including: The new Director will apply a fresh set of eyes to the department’s structure and recommend more effective and efficient ways of delivering services. Maintaining Oakland’s high standard for continued self-assessment and improvement as demonstrated by it being the 35th city to be accredited through the American Public Works Association (APWA). Oakland enjoys a high degree of civic engagement. Oakland residents care deeply about their community and are vocal about community projects and issues, including aging infrastructure. This level of community involvement is a key component of the decision-making process utilized in Oakland. Being comfortable presenting and participating in vibrant public forum is essential to this position. Oakland’s government consists of several different bargaining units, which represent and support City staff. The Director’s ability to work collaboratively with these bargaining units is critical to the Director’s success. OPW oversees the City’s Zero Waste franchise contracts. The Director has a unique opportunity to work collaboratively with the Director’s peers on the most significant projects in Oakland due to OPW’s role in providing capital projects delivery services to all City departments. This collaboration requires a strong investment in building genuine relationships and demonstrating value that serves the best interests of all involved. Oakland’s aging infrastructure and high demands on service delivery translates to the need for a high performance and high-output department. The Director will lead the department in refining its data analytics to address deferred maintenance and make decisions about service and project delivery. Many exciting capital projects are underway, with even more on the horizon, so the use of data analytics has become increasingly critical to prioritization and decision making. The Ideal Candidate The ideal candidate will embrace Oakland’s vision and values. The new Director will provide strong visionary and collaborative leadership. The ideal candidate will be a fair, ethical, and decisive leader whose leadership and decisions will focus on what is best for the city and community. The selected candidate will be a confident and empowering leader who builds both strong team morale while maintaining accountability. This top professional will also be an excellent manager of people and resources with the ability to prioritize needs for a large complex organization that values timeliness, transparency, and customer service. The new Director will continue to promote and embrace a strong culture of equity, inclusion, and customer service across the city-wide organization. The new Director will have broad interdisciplinary and technical background and be adept at managing in a fast-paced and dynamic environment. The successful candidate must be both diplomatic and decisive, and work with a sense of urgency and focus on progress and continued improvement. In addition, the new OPW Director will help the Department research and incorporate technology that increases efficiency and ensures best industry practices. The ability to build meaningful relationships across city government, community partners, business stakeholders, neighborhood associations, and employees at all levels is fundamental to this position. The next Director will also need to be politically savvy without being political and will be consistently motivated and driven by the core stewardship principles of choosing service over self-interest. Top candidates for consideration will have a leadership style that is engaging, empowering, respectful, and rooted in genuine concern for others, both internal to OPW and externally in the community. The Director will also be accessible, engaged, and lead from outside the office. Top contenders will bring strong communication and people skills to this important role. An added plus will be a spirit of innovation and creativity. Lastly, the ideal candidate will have the ethical courage to share the truth about obstacles that may delay the completion of key projects and initiatives and offer concrete alternatives and solutions rather than excuses. Experience with project delivery, especially alternative methods, will be beneficial. Likewise, prior experience with public-private partnerships, grants, financing methods and funding of capital projects will be an asset. As a supporter of technological enhancements, the Director will also be tasked with overall better use of technology to monitor deliverables, mobile applications and social media. Minimum Requirements for Application Education : A Bachelor’s degree in engineering or a technical discipline related to design and construction, public administration, and/or management is desired. An advanced degree is a plus combined with strong, relative career experience. Experience : At least five years of progressively responsible management experience is required in a medium-to-large public works organization. Comparable experience in a fast-paced, dynamic, ethnically diverse and urban environment is strongly desired. Licenses and Certifications : Engineering or Architectural license issued by the State of California is highly desirable, though not required. Out-of-state candidates that have achieved these certifications in other states, combined with relative career experience may be strong, viable candidates for consideration based on the extent of the applicant pool. Supplemental Information Compensation & Benefits A competitive compensation package will be offered with an annual salary of $204,966 to $307,449 for this at-will executive position. The City generally hires at the mid-point of the range. Benefits include generous medical insurance, life insurance, automobile allowance, paid holidays, vacation, sick leave, management leave, public sector retirement (CalPERS 2.5%@55 classic member; 2%@62 new/PEPRA member), and voluntary deferred compensation. Click on the link for the City’s 2024 Benefits Matrix . Application Process Candidates are encouraged to apply immediately by submitting a comprehensive resume and compelling cover letter via email to apply@ralphandersen.com . The first review of resumes is scheduled to begin on November 4, 2024. Interested candidates are encouraged to apply early in the process for optimum consideration. This search is being conducted by Ralph Andersen & Associates . To view the full brochure, please click here . This is a confidential process and will be handled as such throughout all phases of the search process. References will not be requested or contacted until mutual interest has been established. It is anticipated that the newly selected Director of Public Works will join the City of Oakland in January 2025 (or sooner). Confidential inquiries are welcomed to Mr. P. Lamont Ewell at (916) 630-4900. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: 11/3/2024 11:59 PM Pacific
ABOUT THE POSITION Riverside County is seeking an experienced and visionary leader for the position of Director of Facilities Management (FM). This vital role oversees the management and operations of over 14.5 million square feet of county-owned and leased facilities across 7,200 square miles and also serves as the designated building official for county-owned buildings. The Director is responsible for administering the countywide facilities management program and ensuring compliance with all building code requirements, laws, and statutes. This position is integral to maintaining safe, comfortable, efficiently operated, and aesthetically pleasing environments for both county employees and the general public. As the Department Head, the position will report to the County Executive Office through the Assistant County Executive Officer for the Internal Services Portfolio. The incumbent will have overall responsibility for the oversight of more than 440 employees and a budget of approximately $257 million. The Facilities Management Department includes the following divisions: Administration, Custodial, Maintenance, Real Estate, Project Management, Parking, Energy, and Community Centers. Services offered within this Department are broad in scope and vary from physical cleaning and maintenance of facilities to the acquisition and sale of real property and project management for critical structures including animal shelters, medical and behavioral facilities, and detention centers, among others. The Director must be a leader ready to respond to changes in operational demands within departments and have the ability to successfully leverage and implement industry best practices to achieve desired results. One unique challenge that this position will face is the need to skillfully reduce Internal Service Fund (ISF) costs associated with services provided Countywide, while providing exceptional service delivery. To learn more about this amazing opportunity, please view the Director of Facilities Management brochure . This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (1) of the County Management Resolution and serves at the pleasure of the Board of Supervisors. This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311(A) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives. Meet the Team! The Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.
MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a bachelor's degree, preferably in public or business administration, project management, architecture, engineering, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.) Experience: Five years of professional management experience, with oversight for facilities management activities (e.g., custodial services, project management, real estate and other related functions). This responsibility must have included oversight for budget planning and control. (Possession of a graduate degree from an accredited college or university may substitute for one year of the required full-time experience.) Knowledge of: Building construction and real property leasing, acquisition and sale; the goals and functions of a diversified program of building and property maintenance, operations and custodial service; the principles and practices of administration, with emphasis on organization, personnel management and budgetary planning and control; program planning and evaluation methods; operating with government Internal Service funding models or functioning in a comparable executive capacity within a governmental organization. Ability to: Plan, organize and direct a comprehensive program of facilities management including lease, acquisition and maintenance; generate and evaluate alternatives, analyze data, reach logical conclusions, formulate recommendations, and institute effective changes; establish and maintain effective working relationships with public officials, subordinates, general public, and staff members of other agencies; speak and write effectively; prepare and present clear and comprehensive reports; design and implement new procedures and evaluation techniques for technical and administrative operations; formulate program policies and identify needs; analyze fiscal and administrative problems and determine appropriate actions; effectively manage a large staff through subordinate supervisors; read and interpret specifications, rules, and regulations; deal tactfully and effectively with others. SUPPLEMENTAL INFORMATION What’s Next? Open to All Applicants This recruitment is open to all applicants. For questions regarding this recruitment Contact Danilo Lozano at DaLozano@rivco.org or 951-955-1605 with any questions regarding this recruitment.
________________________________________________________________________________________ APPLICATION INFORMATION Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE). Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Pre-Employment All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required. Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. General Information Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered. Please read and follow any special application instructions on this posting. Click the ' Apply ' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
Sep 26, 2024
Full Time
ABOUT THE POSITION Riverside County is seeking an experienced and visionary leader for the position of Director of Facilities Management (FM). This vital role oversees the management and operations of over 14.5 million square feet of county-owned and leased facilities across 7,200 square miles and also serves as the designated building official for county-owned buildings. The Director is responsible for administering the countywide facilities management program and ensuring compliance with all building code requirements, laws, and statutes. This position is integral to maintaining safe, comfortable, efficiently operated, and aesthetically pleasing environments for both county employees and the general public. As the Department Head, the position will report to the County Executive Office through the Assistant County Executive Officer for the Internal Services Portfolio. The incumbent will have overall responsibility for the oversight of more than 440 employees and a budget of approximately $257 million. The Facilities Management Department includes the following divisions: Administration, Custodial, Maintenance, Real Estate, Project Management, Parking, Energy, and Community Centers. Services offered within this Department are broad in scope and vary from physical cleaning and maintenance of facilities to the acquisition and sale of real property and project management for critical structures including animal shelters, medical and behavioral facilities, and detention centers, among others. The Director must be a leader ready to respond to changes in operational demands within departments and have the ability to successfully leverage and implement industry best practices to achieve desired results. One unique challenge that this position will face is the need to skillfully reduce Internal Service Fund (ISF) costs associated with services provided Countywide, while providing exceptional service delivery. To learn more about this amazing opportunity, please view the Director of Facilities Management brochure . This class has been designated At-Will by the Board of Supervisors, in accordance with the provisions provided under Article 6, Section 601E (1) of the County Management Resolution and serves at the pleasure of the Board of Supervisors. This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311(A) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives. Meet the Team! The Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.
MINIMUM QUALIFICATIONS Education: Graduation from an accredited college or university with a bachelor's degree, preferably in public or business administration, project management, architecture, engineering, or a closely related field to the assignment. (Additional qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of education.) Experience: Five years of professional management experience, with oversight for facilities management activities (e.g., custodial services, project management, real estate and other related functions). This responsibility must have included oversight for budget planning and control. (Possession of a graduate degree from an accredited college or university may substitute for one year of the required full-time experience.) Knowledge of: Building construction and real property leasing, acquisition and sale; the goals and functions of a diversified program of building and property maintenance, operations and custodial service; the principles and practices of administration, with emphasis on organization, personnel management and budgetary planning and control; program planning and evaluation methods; operating with government Internal Service funding models or functioning in a comparable executive capacity within a governmental organization. Ability to: Plan, organize and direct a comprehensive program of facilities management including lease, acquisition and maintenance; generate and evaluate alternatives, analyze data, reach logical conclusions, formulate recommendations, and institute effective changes; establish and maintain effective working relationships with public officials, subordinates, general public, and staff members of other agencies; speak and write effectively; prepare and present clear and comprehensive reports; design and implement new procedures and evaluation techniques for technical and administrative operations; formulate program policies and identify needs; analyze fiscal and administrative problems and determine appropriate actions; effectively manage a large staff through subordinate supervisors; read and interpret specifications, rules, and regulations; deal tactfully and effectively with others. SUPPLEMENTAL INFORMATION What’s Next? Open to All Applicants This recruitment is open to all applicants. For questions regarding this recruitment Contact Danilo Lozano at DaLozano@rivco.org or 951-955-1605 with any questions regarding this recruitment.
________________________________________________________________________________________ APPLICATION INFORMATION Veteran's Preference The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here: https://rivcocob.org/board-policies Reasonable Accommodations The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at: https://rc-hr.com/disability Proof of Education If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE). Equal Opportunity Employer The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Pre-Employment All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required. Probationary Period As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head. General Information Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies. Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered. Please read and follow any special application instructions on this posting. Click the ' Apply ' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site, www.rc-hr.com. If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits Salary Range: $6,019.00 per month to $8,585.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $6,019.00 per month to $7,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional IV, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Performs duties under the general supervision of the Director of the Career Empowerment Center (CEC) and direct supervision of the Assistant Director of Employer Relations. This position is primarily responsible for developing new and strengthening existing employer and industry partnerships. This includes but is not limited to program development, implementation, and evaluation. The Employer Relations Coordinator also serves as a consultant to academic and employer communities related to employment services; oversees the development of employer relations and employment opportunities within the local and global communities, and supervises the daily operation of employment connection and recruitment services, ensuring efficient and quality customer service and adherence to legal guidelines. Responsibilities Employer Outreach: Provide leadership to the Employer Relations team in partnership with the Assistant Director and Director, campus and employing communities. Develop and define employer partnership opportunities. Establish and define MOUs between relevant employers and the CEC. Research industry hiring trends and area companies to vet out employer collaboration opportunities. Collaborate to set the vision and goals for CEC employer development and relationship-building initiatives. In conjunction with the CEC staff, develop and coordinate employer development/connection activities to maintain ongoing relationships with key employers and organizations. Consult with employing organizations, ranging from major corporations, global organizations, small size businesses to establish effective college recruitment and connection strategies and achieve a productive presence on campus. Ensure compliance with EEO/AA, ADA, federal, state and university policies and guidelines related to employment Troubleshoot and resolve compliance issues. Research the employment market to identify new niches and opportunities for a diverse student population. Coordinate activities with CEC staff for development of employment opportunities for students and alumni and those with disabilities to ensure availability of employment and internship opportunities in Handshake and other services. Provide timely/relevant employment market and salary information. Support various CEC efforts. Organize programs and events such as employer advisory group activities to nurture relationships with diverse groups of employers and promote university programs/students and gather relevant employment market insights and trends. Represent CEC and the university at professional and community events - promoting services to employers and supporting University Advancement efforts. Deliver presentations to targeted community and professional groups to negotiate recruitment and employment leads and resource development efforts. Provide leadership to CEC's resource and advancement efforts. Systems and Data Management: Create and build data tracking processes between employers, the CEC, and the student body. Assist in the development and launch of a Customer Relationship Management (CRM) system for all employer related communications and engagements. As a member of the CEC Employer Relations team, provide vision, guidance, and quality delivery of a variety of employment connection and recruitment services. Oversee and evaluate the performance of Handshake, the job posting platform used by students and employers. Assist in the development of promotional and marketing collateral, newsletters, and website content related to employment for distribution and training internally (faculty, staff, and students) and externally (employers). Event Planning: Provide direction for CEC Career Fairs & employer related events. Responsible for coordinating a variety of employment fairs and overseeing efforts to secure employer participation from a wide variety of employment sectors, including business, industry, non-profit, educational, and government entities. Identify professionals who develop and present job search related workshops and programs for candidates interested in career and internship positions and ensure educational objectives are in alignment with marketplace needs in collaboration with the Academic Internship Coordinator. Oversee assessment of Employer Relations and implement performance measures after events and annually. Improve and Deliver Service to Client Students: Participate in routine CEC and University-wide meetings including but not limited to, staff meetings, retreats, problem solving meetings, team projects, and departmental collaborations. Assess student learning and CEC services by tracking client data (program attendance, appointment participation, demographics, class level, retention, etc.)and produce relevant, detailed reports for the Assistant Director and/or Director as requested. Serve the University and CEC through Special Projects: Serve as the CEC representative to various campus committees, task forces, and projects. Complete other duties as assigned by the Assistant Director and/or Director. Expand as necessary or continue on an attached sheet. Minimum Qualifications Experience: Equivalent to four (4) years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A Master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related. Knowledge and Abilities: Thorough knowledge of the policies, procedures and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned. General knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management. General knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions. Advise students individually or in groups on varied and complex matters. Determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Reason logically and analyze and solve organizational and operating problems of one or several program areas. Plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action. Understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served. Establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Required Qualifications Expert knowledge of employment issues, industry/marketing/promotion, quality improvement/assessment measures and job development strategies and functions. Demonstrated ability in networking effectively with a customer base including employers, professional organizations, and other groups. Knowledge of employment market trends/fields, and effective job search techniques for the 21 st century. Familiarity with East Bay, regional, national, and global employment communities is desirable. Demonstrated ability in interfacing effectively with faculty, deans, employers, and administrators and ability to advise students individually and in groups on complex employment related matters. Demonstrated ability in project management including the ability to motivate and lead teams and to design, implement, and evaluate large scale programs and marketing campaigns. Ability to multitask in a fast-paced environment. Ability to perform tasks with accuracy in a detail-oriented environment. Ability to prioritize multiple projects from organization and planning to implementation and assessment phases. Ability to maintain project budgets and employer databases. General knowledge of policies, procedures, and practices of Employment Services. Ability to quickly learn the principles, practices, and trends of the student services arena and adapt to changes. Thorough knowledge of English grammar, business writing, punctuation, and spelling. Ability to write and compose various types of communication, create promotional materials, and deliver presentations. Ability to compose and appropriately format correspondence and reports appropriate to internal and external constituents. Strong oral communication and presentation skills, Excellent customer service and public relations skills developed for a diverse audience. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to interpret and evaluate descriptions and explanations of problems brought forth by individuals or student organizations, Ability to analyze and define the problem, draw valid conclusions, and project consequences of various alternative courses of action. Ability to carry out a variety of professionally complex assignments autonomously without detailed instructions Computer skills including a strong working knowledge and ability to learn software and web-based applications such as MS Office, Google Office, databases, and other software or web-based technologies that may be adopted during employment. Preferred Skills and Knowledge Experience: Handshake, Website design, and/or CRM experience. Education: A Master's Degree in Counseling, Clinical Psychology, Social Work or a job-related field. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a "mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Jan 24 2025 Pacific Standard Time Closing Date/Time:
Sep 25, 2024
Salary and Benefits Salary Range: $6,019.00 per month to $8,585.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $6,019.00 per month to $7,300.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional IV, Exempt About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Performs duties under the general supervision of the Director of the Career Empowerment Center (CEC) and direct supervision of the Assistant Director of Employer Relations. This position is primarily responsible for developing new and strengthening existing employer and industry partnerships. This includes but is not limited to program development, implementation, and evaluation. The Employer Relations Coordinator also serves as a consultant to academic and employer communities related to employment services; oversees the development of employer relations and employment opportunities within the local and global communities, and supervises the daily operation of employment connection and recruitment services, ensuring efficient and quality customer service and adherence to legal guidelines. Responsibilities Employer Outreach: Provide leadership to the Employer Relations team in partnership with the Assistant Director and Director, campus and employing communities. Develop and define employer partnership opportunities. Establish and define MOUs between relevant employers and the CEC. Research industry hiring trends and area companies to vet out employer collaboration opportunities. Collaborate to set the vision and goals for CEC employer development and relationship-building initiatives. In conjunction with the CEC staff, develop and coordinate employer development/connection activities to maintain ongoing relationships with key employers and organizations. Consult with employing organizations, ranging from major corporations, global organizations, small size businesses to establish effective college recruitment and connection strategies and achieve a productive presence on campus. Ensure compliance with EEO/AA, ADA, federal, state and university policies and guidelines related to employment Troubleshoot and resolve compliance issues. Research the employment market to identify new niches and opportunities for a diverse student population. Coordinate activities with CEC staff for development of employment opportunities for students and alumni and those with disabilities to ensure availability of employment and internship opportunities in Handshake and other services. Provide timely/relevant employment market and salary information. Support various CEC efforts. Organize programs and events such as employer advisory group activities to nurture relationships with diverse groups of employers and promote university programs/students and gather relevant employment market insights and trends. Represent CEC and the university at professional and community events - promoting services to employers and supporting University Advancement efforts. Deliver presentations to targeted community and professional groups to negotiate recruitment and employment leads and resource development efforts. Provide leadership to CEC's resource and advancement efforts. Systems and Data Management: Create and build data tracking processes between employers, the CEC, and the student body. Assist in the development and launch of a Customer Relationship Management (CRM) system for all employer related communications and engagements. As a member of the CEC Employer Relations team, provide vision, guidance, and quality delivery of a variety of employment connection and recruitment services. Oversee and evaluate the performance of Handshake, the job posting platform used by students and employers. Assist in the development of promotional and marketing collateral, newsletters, and website content related to employment for distribution and training internally (faculty, staff, and students) and externally (employers). Event Planning: Provide direction for CEC Career Fairs & employer related events. Responsible for coordinating a variety of employment fairs and overseeing efforts to secure employer participation from a wide variety of employment sectors, including business, industry, non-profit, educational, and government entities. Identify professionals who develop and present job search related workshops and programs for candidates interested in career and internship positions and ensure educational objectives are in alignment with marketplace needs in collaboration with the Academic Internship Coordinator. Oversee assessment of Employer Relations and implement performance measures after events and annually. Improve and Deliver Service to Client Students: Participate in routine CEC and University-wide meetings including but not limited to, staff meetings, retreats, problem solving meetings, team projects, and departmental collaborations. Assess student learning and CEC services by tracking client data (program attendance, appointment participation, demographics, class level, retention, etc.)and produce relevant, detailed reports for the Assistant Director and/or Director as requested. Serve the University and CEC through Special Projects: Serve as the CEC representative to various campus committees, task forces, and projects. Complete other duties as assigned by the Assistant Director and/or Director. Expand as necessary or continue on an attached sheet. Minimum Qualifications Experience: Equivalent to four (4) years of progressively responsible professional student services work experience which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A Master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job-related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Education: Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate coursework in counseling techniques, interviewing and conflict resolution where such are job related. Knowledge and Abilities: Thorough knowledge of the policies, procedures and practices of the program area to which assigned or the ability to quickly acquire such knowledge. General knowledge of the policies, practices and activities of Student Services programs outside the program to which immediately assigned. General knowledge of the principles, problems and methods of public administration, including organizational, personnel and fiscal management. General knowledge of advanced statistical and research methods. Ability to carry out very complex assignments without detailed instructions. Advise students individually or in groups on varied and complex matters. Determine the appropriate course of action and proper techniques to utilize while engaged with individuals and groups in personal interactions of a sensitive nature. Reason logically and analyze and solve organizational and operating problems of one or several program areas. Plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Analyze and define complex organizational, policy or procedural problems, collect and evaluate data, draw valid conclusions and project consequences of various alternative courses of action. Understand the roles and responsibilities of others and to gauge relationships accordingly by taking into account the variety of the interrelationships, motivations and goals of the members of the organization served. Establish and maintain effective, cooperative and harmonious working relationships in circumstances which involve the denial of requests or the necessity to persuade others to accept a different point of view. Required Qualifications Expert knowledge of employment issues, industry/marketing/promotion, quality improvement/assessment measures and job development strategies and functions. Demonstrated ability in networking effectively with a customer base including employers, professional organizations, and other groups. Knowledge of employment market trends/fields, and effective job search techniques for the 21 st century. Familiarity with East Bay, regional, national, and global employment communities is desirable. Demonstrated ability in interfacing effectively with faculty, deans, employers, and administrators and ability to advise students individually and in groups on complex employment related matters. Demonstrated ability in project management including the ability to motivate and lead teams and to design, implement, and evaluate large scale programs and marketing campaigns. Ability to multitask in a fast-paced environment. Ability to perform tasks with accuracy in a detail-oriented environment. Ability to prioritize multiple projects from organization and planning to implementation and assessment phases. Ability to maintain project budgets and employer databases. General knowledge of policies, procedures, and practices of Employment Services. Ability to quickly learn the principles, practices, and trends of the student services arena and adapt to changes. Thorough knowledge of English grammar, business writing, punctuation, and spelling. Ability to write and compose various types of communication, create promotional materials, and deliver presentations. Ability to compose and appropriately format correspondence and reports appropriate to internal and external constituents. Strong oral communication and presentation skills, Excellent customer service and public relations skills developed for a diverse audience. Ability to analyze complex situations accurately and adopt effective courses of action. Ability to interpret and evaluate descriptions and explanations of problems brought forth by individuals or student organizations, Ability to analyze and define the problem, draw valid conclusions, and project consequences of various alternative courses of action. Ability to carry out a variety of professionally complex assignments autonomously without detailed instructions Computer skills including a strong working knowledge and ability to learn software and web-based applications such as MS Office, Google Office, databases, and other software or web-based technologies that may be adopted during employment. Preferred Skills and Knowledge Experience: Handshake, Website design, and/or CRM experience. Education: A Master's Degree in Counseling, Clinical Psychology, Social Work or a job-related field. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a "mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 24 2024 Pacific Daylight Time Applications close: Jan 24 2025 Pacific Standard Time Closing Date/Time:
Sacramento County, CA
Sacramento, California, United States
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/7/2024, 10/21/2024 (Final) To learn more about this incredible opportunity, including salary and benefits, please view the full recruitment brochure via the following link: Assistant Chief Information Office Recruitment Brochure At the direction of the Chief Information Officer (CIO), the Assistant Chief Information Officer assists in developing the County's Information Technology (IT) vision and policy by ensuring that IT services are managed, acquired, and implemented in a manner that reflects the mission of the Chief Executive Officer and the priorities established by the Board of Supervisors. Examples of Knowledge and Abilities Knowledge Of Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, strategic planning, and organizational effectiveness Principles and practices of leadership, motivation, team building, and conflict resolution Personnel management practices, including supervision, selection, training, and discipline Relationships of policies and procedures to staff productivity and morale Methods and procedures involved in conducting analytical studies of administrative and management practices, methods and procedures Principles of management and enforcement of conditions of a variety of contracts Methods and procedures of fiscal management, including internal service funds and enterprise funds, work authorizations and debt service Budgeting methods for estimating revenue and expenditures; relationship of budgeting to policy making Principles of systems programming, network management, data center operations, systems analysis and programming techniques, telecommunications systems management and planning and methods for cost effective evaluation of those systems and programs Estimating methods for equipment costs, production costs and systems benefits Principles and practices of information technology in large, complex organizations Developments and trends in information technology Principles of planning and control as applied to large data processing, enterprise resources planning systems, wireless networks, and telecommunications operations Standard practices for systems development and documentation Applicable federal, state, and local laws, codes, and regulations Ability To Coordinate, plan, organize and direct the work of others in a diverse organization of multiple divisions having unique areas of responsibility and financed through differing budgetary funding methodologies Formulate systems software, and network, telecommunication and radio systems and programming and data center operations strategy to meet departmental goals, developing schedules, work plans and cost controls Communicate technical information technology concepts, problem solutions and project progress and needs in a timely and understandable fashion to non-technical policy-makers Identify and analyze problems; draw logical conclusions; identify alternative solutions; project consequences of proposed actions; develop effective course of action; and implement recommendations Understand and consider the impact of organizational, management, administrative and personnel aspects of information systems design; resolving related problems, and making appropriate recommendations Apply principles of cost benefit analysis and cost effectiveness to systems/application development and network/telecommunication activities Analyze, prepare and/or supervise the preparation of budgets and budget requests Analyze legislation and its impact on services and operations; interpret and/or develop regulations, rules, specifications, policies and laws Select, supervise, and evaluate the work of others Establish and maintain collaborative working relationships with other managers and staff, including other agencies, and departments at the local, State and Federal level, as well as the general public Gain cooperation through discussion and persuasion Prepare clear, concise, comprehensive reports and correspondence Communicate clearly and concisely verbally and make effective presentations Employment Qualifications Minimum Qualifications A Bachelor's Degree from an accredited college or university in computer science, information systems, business administration, public administration, or other closely related field; AND Two years of full-time, paid experience at a senior management level in an information technology environment comparable in size and complexity to that of the County of Sacramento. The required experience must have included policy development and implementation; business/strategic planning; personnel/staff management; evaluating and implementing technology solutions; and budget preparation and analysis. NOTE: Additional qualifying full-time paid experience as described above may substitute for the Bachelor's Degree on a year-for-year basis. Note: You must include a description of the size and complexity of the Information Technology environment in which you have obtained your qualifying experience. Sacramento County Department of Technology provides services to all County departments and prides itself as one of the leaders in the Country in implementing innovative technology solutions to meet County departments' business needs. The Department of Technology currently has a staff of 400 full time employees and more than 50 contractors, working in diverse areas of technology such as applications development and maintenance, database management, analytics, network management, servers support, enterprise resource planning, telecommunications, etc. Sacramento County consolidated all IT staff and services with the exception of departments headed by elected officials (Sheriff, District Attorney and Assessor). Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures B-5, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: This position may require the incumbent to: Work weekends, holidays, and non-routine hours. Travel occasionally. Probationary Period The probationary period for this classification is t welve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application online by 5:00 PM on the final filing date of October 4, 2024 . Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the final filing date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/21/2024 5:00 PM Pacific
Sep 07, 2024
The Position There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 10/7/2024, 10/21/2024 (Final) To learn more about this incredible opportunity, including salary and benefits, please view the full recruitment brochure via the following link: Assistant Chief Information Office Recruitment Brochure At the direction of the Chief Information Officer (CIO), the Assistant Chief Information Officer assists in developing the County's Information Technology (IT) vision and policy by ensuring that IT services are managed, acquired, and implemented in a manner that reflects the mission of the Chief Executive Officer and the priorities established by the Board of Supervisors. Examples of Knowledge and Abilities Knowledge Of Principles and practices of management and organizational theory, including planning, organizational design, business finance, business development, project management, strategic planning, and organizational effectiveness Principles and practices of leadership, motivation, team building, and conflict resolution Personnel management practices, including supervision, selection, training, and discipline Relationships of policies and procedures to staff productivity and morale Methods and procedures involved in conducting analytical studies of administrative and management practices, methods and procedures Principles of management and enforcement of conditions of a variety of contracts Methods and procedures of fiscal management, including internal service funds and enterprise funds, work authorizations and debt service Budgeting methods for estimating revenue and expenditures; relationship of budgeting to policy making Principles of systems programming, network management, data center operations, systems analysis and programming techniques, telecommunications systems management and planning and methods for cost effective evaluation of those systems and programs Estimating methods for equipment costs, production costs and systems benefits Principles and practices of information technology in large, complex organizations Developments and trends in information technology Principles of planning and control as applied to large data processing, enterprise resources planning systems, wireless networks, and telecommunications operations Standard practices for systems development and documentation Applicable federal, state, and local laws, codes, and regulations Ability To Coordinate, plan, organize and direct the work of others in a diverse organization of multiple divisions having unique areas of responsibility and financed through differing budgetary funding methodologies Formulate systems software, and network, telecommunication and radio systems and programming and data center operations strategy to meet departmental goals, developing schedules, work plans and cost controls Communicate technical information technology concepts, problem solutions and project progress and needs in a timely and understandable fashion to non-technical policy-makers Identify and analyze problems; draw logical conclusions; identify alternative solutions; project consequences of proposed actions; develop effective course of action; and implement recommendations Understand and consider the impact of organizational, management, administrative and personnel aspects of information systems design; resolving related problems, and making appropriate recommendations Apply principles of cost benefit analysis and cost effectiveness to systems/application development and network/telecommunication activities Analyze, prepare and/or supervise the preparation of budgets and budget requests Analyze legislation and its impact on services and operations; interpret and/or develop regulations, rules, specifications, policies and laws Select, supervise, and evaluate the work of others Establish and maintain collaborative working relationships with other managers and staff, including other agencies, and departments at the local, State and Federal level, as well as the general public Gain cooperation through discussion and persuasion Prepare clear, concise, comprehensive reports and correspondence Communicate clearly and concisely verbally and make effective presentations Employment Qualifications Minimum Qualifications A Bachelor's Degree from an accredited college or university in computer science, information systems, business administration, public administration, or other closely related field; AND Two years of full-time, paid experience at a senior management level in an information technology environment comparable in size and complexity to that of the County of Sacramento. The required experience must have included policy development and implementation; business/strategic planning; personnel/staff management; evaluating and implementing technology solutions; and budget preparation and analysis. NOTE: Additional qualifying full-time paid experience as described above may substitute for the Bachelor's Degree on a year-for-year basis. Note: You must include a description of the size and complexity of the Information Technology environment in which you have obtained your qualifying experience. Sacramento County Department of Technology provides services to all County departments and prides itself as one of the leaders in the Country in implementing innovative technology solutions to meet County departments' business needs. The Department of Technology currently has a staff of 400 full time employees and more than 50 contractors, working in diverse areas of technology such as applications development and maintenance, database management, analytics, network management, servers support, enterprise resource planning, telecommunications, etc. Sacramento County consolidated all IT staff and services with the exception of departments headed by elected officials (Sheriff, District Attorney and Assessor). Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures B-5, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. License Requirement: A valid California Driver License, Class C or higher, may be required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis. Working Conditions: This position may require the incumbent to: Work weekends, holidays, and non-routine hours. Travel occasionally. Probationary Period The probationary period for this classification is t welve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application online by 5:00 PM on the final filing date of October 4, 2024 . Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the final filing date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711. EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: 10/21/2024 5:00 PM Pacific
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits Salary Range: $4,269.00 per month to $6,040.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,269.00 per month to $4,706.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Student Services Professional 1B About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a full-time, temporary live-in position through November 1, 2025 with the possibility of reappointment not to exceed three (3) years from date of hire. Serving as a student-facing member of the Division of Student Affairs, the work of the Assistant Care Coordinator (AAC) is structured to support the Mission, Vision, Values and Strategic Priorities of the university. Employed by the Department of University Housing and Residence Life (UHRL), the AAC is a full-time, temporary live-in position. The duration of this temporary appointment cannot exceed three years from the date of hire. The AAC at Cal State East Bay is expected to initiate “high-touch” front-line interaction with students as they develop formal and informal relationships. They are expected to build communities that focus on student learning and development, supporting student needs, and inclusivity for all students. The AAC will support and work with their supervisor and team leader(s) in managing the functions of their assigned residential area. This role will not conform to a standard 9:00 AM to 5:00 PM work day, rather it requires the individual to work evenings and weekends to best meet the needs of the community. The AAC will work closely with their team leader(s) and supervisors to support the following in their residential area: crisis response centering around student support, low level student conduct, student leadership, curriculum implementation and supporting student success. In addition, the AAC assists in the overall development and implementation of Student Housing and Residence Life programs and services. Responsibilities Case Management and Student Conduct: Assist in assessing and addressing student concerns and crisis situations. Serve in the professional on-call rotation - this position requires working variable hours, including late night and weekend hours. Ensure the safety and security of all members of the residential community. Provide coordinated support for students in need as advised by the university’s Care Team. Support emergency and crisis needs that may arise on either department or campus level, inclusive of any protocol activation including the Emergency Operation Center. Assist in providing support and resources to residents experiencing academic difficulties and/or personal challenges in areas such as: interpersonal relationships, food insecurity, housing insecurity, identity development, adjusting to college, etc. As needed, the AAC will refer students to appropriate university and/or community resources. Respond to the needs and concerns of residents in a conscientious, appropriate, and timely manner. Assist in resolving community related concerns (roommate conflicts, community incidents, etc) utilizing effective interpersonal skills, fact gathering, and analytical skills to determine the severity of the situation and consult with the supervisor or team leader on more complex issues, as needed, on the appropriate measures to take and resources to use in order to resolve it. Ensure students understand University Policies, UHRL Policies, and the UHRL license agreement. Assist in addressing policy violations as needed. Serve as a conduct officer for low-level policy violations within University Housing and Residence Life and refer more complex and higher-level cases to Area Coordinators, as appropriate. Assist in implementing conduct sanctions utilizing an educational approach. Maintain confidential records as defined by FERPA, Clery, Title IX, and the CSU Executive orders. Provide University Housing and Residence Life leadership team members with accurate, detailed, and timely information related to student crises and community incidents. Utilize conduct software as trained and directed. Consult with Residence Life professional staff about student medical, physical, and mental health related concerns. Consult and collaborate with campus partners regarding student concerns as needed. Residential Curriculum/Student Learning/Student Success: Assist in the implementation of the department’s residential curriculum meant to support student learning and success. Support student staff/leaders in understanding the department’s learning goals and outcomes. Assist in providing training and support to student staff/leaders to ensure successful implementation of curriculum strategies. Demonstrate learning-centric approaches when working with students and student staff. Assist in ensuring residential life programs and services align with the department’s learning goals and outcomes. Assist with the on-going assessment of the department’s residential curriculum including providing/collecting on-going feedback to better implement strategies. Support student success in alignment with CSU and university goals and initiatives. Leadership Development: Assist in providing leadership development and work direction for Senior Resident Assistants and Resident Assistant in the designated residential area. Assist in facilitating weekly team meetings and regular leadership development activities with student staff in the designated residential area. Assist in coordinating monthly all-staff meetings that provide on-going professional development opportunities. Assist in providing on-going feedback to student staff/leaders. Assist with the recruitment, selection, and placement of student staff/leaders. Assist with the development and implementation of on-going training and professional development opportunities for student staff/leaders. Assist in advising the Residence Hall Association with support from the Assistant Director of Residence Life Housing Operations Processes/Administration: Provide support for the day-to-day operations of the designated residential area. Follow up on building maintenance concerns as needed. Assist with completion of room changes, move-ins and move-outs for residents throughout the year including submitting completed paperwork to the appropriate Housing staff. Assist with Housing processes, including Roommate Agreements and Health and Safety checks. Support delivery of any confidential written correspondence to residents. Assist with tracking area expenses and budget for the assigned residential community. Complete expense reports for departmental purchases made with a university P-Card. Submit reports as requested (on-call morning reports, annual area report, etc.) Support overall operational needs for University Housing and Residence Life. Other Duties and Support Functions: Promote team collaboration among all University Housing and Residence Life student and professional staff. Participate in the creation, implementation, and assessment of departmental procedures, initiatives, and services to ensure they align with the department’s mission, vision, and goals. Represent Residence Life on designated department committees as needed. Represent the department during University events including Preview Day, Admitted Students Day, Orientation, etc. Represent the department on designated university committees as needed. Perform other duties as assigned by the Director and/or designee. Minimum Qualifications Experience: Equivalent of one (1) year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management. Research and interviewing techniques. Principles of individual and group behavior. The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned. Knowledge of basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation. Ability to interpret and apply program rules and regulations. Gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Present clear and concise information orally and in written reports. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. Required Qualifications Thorough knowledge of English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports. Knowledge of practices, procedures and activities related to student Residential Life programs. General knowledge of interviewing and counseling techniques, and ability to listen and reason logically. General knowledge of group facilitation, oral presentation and public speaking skills. Ability to rapidly acquire a general knowledge of overall operation, functions and programs of Cal State East Bay. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to collect, compile, analyze, and evaluate factual data and make oral or written presentations based on these data. Ability to maintain dignity and self-control in stressful situations; and ability to respond to emergency and crisis situations. Ability to establish and maintain cooperative working relationships with students, staff, faculty, administrators, and private and public agencies. Ability to advise students individually or in groups on routine matters, and general knowledge of principles of individual and group behavior. Ability to perform accurately in a detail-oriented environment, and to handle multiple work priorities, organize and plan work and projects. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Excellent oral and written communication skills Excellent customer service and public relations skills. Ability to live on-campus and assume 24-hour on call duty on a rotating basis. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: • Report all alleged Clery Act Crimes in a timely manner • Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form • Complete annual training requirement Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Jan 13 2025 Pacific Standard Time Closing Date/Time:
Sep 14, 2024
Salary and Benefits Salary Range: $4,269.00 per month to $6,040.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,269.00 per month to $4,706.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. Classification Student Services Professional 1B About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a full-time, temporary live-in position through November 1, 2025 with the possibility of reappointment not to exceed three (3) years from date of hire. Serving as a student-facing member of the Division of Student Affairs, the work of the Assistant Care Coordinator (AAC) is structured to support the Mission, Vision, Values and Strategic Priorities of the university. Employed by the Department of University Housing and Residence Life (UHRL), the AAC is a full-time, temporary live-in position. The duration of this temporary appointment cannot exceed three years from the date of hire. The AAC at Cal State East Bay is expected to initiate “high-touch” front-line interaction with students as they develop formal and informal relationships. They are expected to build communities that focus on student learning and development, supporting student needs, and inclusivity for all students. The AAC will support and work with their supervisor and team leader(s) in managing the functions of their assigned residential area. This role will not conform to a standard 9:00 AM to 5:00 PM work day, rather it requires the individual to work evenings and weekends to best meet the needs of the community. The AAC will work closely with their team leader(s) and supervisors to support the following in their residential area: crisis response centering around student support, low level student conduct, student leadership, curriculum implementation and supporting student success. In addition, the AAC assists in the overall development and implementation of Student Housing and Residence Life programs and services. Responsibilities Case Management and Student Conduct: Assist in assessing and addressing student concerns and crisis situations. Serve in the professional on-call rotation - this position requires working variable hours, including late night and weekend hours. Ensure the safety and security of all members of the residential community. Provide coordinated support for students in need as advised by the university’s Care Team. Support emergency and crisis needs that may arise on either department or campus level, inclusive of any protocol activation including the Emergency Operation Center. Assist in providing support and resources to residents experiencing academic difficulties and/or personal challenges in areas such as: interpersonal relationships, food insecurity, housing insecurity, identity development, adjusting to college, etc. As needed, the AAC will refer students to appropriate university and/or community resources. Respond to the needs and concerns of residents in a conscientious, appropriate, and timely manner. Assist in resolving community related concerns (roommate conflicts, community incidents, etc) utilizing effective interpersonal skills, fact gathering, and analytical skills to determine the severity of the situation and consult with the supervisor or team leader on more complex issues, as needed, on the appropriate measures to take and resources to use in order to resolve it. Ensure students understand University Policies, UHRL Policies, and the UHRL license agreement. Assist in addressing policy violations as needed. Serve as a conduct officer for low-level policy violations within University Housing and Residence Life and refer more complex and higher-level cases to Area Coordinators, as appropriate. Assist in implementing conduct sanctions utilizing an educational approach. Maintain confidential records as defined by FERPA, Clery, Title IX, and the CSU Executive orders. Provide University Housing and Residence Life leadership team members with accurate, detailed, and timely information related to student crises and community incidents. Utilize conduct software as trained and directed. Consult with Residence Life professional staff about student medical, physical, and mental health related concerns. Consult and collaborate with campus partners regarding student concerns as needed. Residential Curriculum/Student Learning/Student Success: Assist in the implementation of the department’s residential curriculum meant to support student learning and success. Support student staff/leaders in understanding the department’s learning goals and outcomes. Assist in providing training and support to student staff/leaders to ensure successful implementation of curriculum strategies. Demonstrate learning-centric approaches when working with students and student staff. Assist in ensuring residential life programs and services align with the department’s learning goals and outcomes. Assist with the on-going assessment of the department’s residential curriculum including providing/collecting on-going feedback to better implement strategies. Support student success in alignment with CSU and university goals and initiatives. Leadership Development: Assist in providing leadership development and work direction for Senior Resident Assistants and Resident Assistant in the designated residential area. Assist in facilitating weekly team meetings and regular leadership development activities with student staff in the designated residential area. Assist in coordinating monthly all-staff meetings that provide on-going professional development opportunities. Assist in providing on-going feedback to student staff/leaders. Assist with the recruitment, selection, and placement of student staff/leaders. Assist with the development and implementation of on-going training and professional development opportunities for student staff/leaders. Assist in advising the Residence Hall Association with support from the Assistant Director of Residence Life Housing Operations Processes/Administration: Provide support for the day-to-day operations of the designated residential area. Follow up on building maintenance concerns as needed. Assist with completion of room changes, move-ins and move-outs for residents throughout the year including submitting completed paperwork to the appropriate Housing staff. Assist with Housing processes, including Roommate Agreements and Health and Safety checks. Support delivery of any confidential written correspondence to residents. Assist with tracking area expenses and budget for the assigned residential community. Complete expense reports for departmental purchases made with a university P-Card. Submit reports as requested (on-call morning reports, annual area report, etc.) Support overall operational needs for University Housing and Residence Life. Other Duties and Support Functions: Promote team collaboration among all University Housing and Residence Life student and professional staff. Participate in the creation, implementation, and assessment of departmental procedures, initiatives, and services to ensure they align with the department’s mission, vision, and goals. Represent Residence Life on designated department committees as needed. Represent the department during University events including Preview Day, Admitted Students Day, Orientation, etc. Represent the department on designated university committees as needed. Perform other duties as assigned by the Director and/or designee. Minimum Qualifications Experience: Equivalent of one (1) year of experience in professional Student Services work at the entry trainee level. Equivalent amounts of graduate level job-related education may be substituted for the required experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Knowledge and Abilities: Working knowledge of the methods and problems of organization and program management. Research and interviewing techniques. Principles of individual and group behavior. The ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned. Knowledge of basic principles, practices and major trends in the Student Services field to which assigned. Ability to rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation. Ability to interpret and apply program rules and regulations. Gather and analyze data; reason logically, draw valid conclusions and make appropriate recommendations. Present clear and concise information orally and in written reports. Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies. Required Qualifications Thorough knowledge of English grammar, business writing, punctuation and spelling. Ability to compose and appropriately format correspondence and reports. Knowledge of practices, procedures and activities related to student Residential Life programs. General knowledge of interviewing and counseling techniques, and ability to listen and reason logically. General knowledge of group facilitation, oral presentation and public speaking skills. Ability to rapidly acquire a general knowledge of overall operation, functions and programs of Cal State East Bay. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to collect, compile, analyze, and evaluate factual data and make oral or written presentations based on these data. Ability to maintain dignity and self-control in stressful situations; and ability to respond to emergency and crisis situations. Ability to establish and maintain cooperative working relationships with students, staff, faculty, administrators, and private and public agencies. Ability to advise students individually or in groups on routine matters, and general knowledge of principles of individual and group behavior. Ability to perform accurately in a detail-oriented environment, and to handle multiple work priorities, organize and plan work and projects. Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies. Excellent oral and written communication skills Excellent customer service and public relations skills. Ability to live on-campus and assume 24-hour on call duty on a rotating basis. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director. Responsibilities of the CSA include: • Report all alleged Clery Act Crimes in a timely manner • Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form • Complete annual training requirement Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Sep 13 2024 Pacific Daylight Time Applications close: Jan 13 2025 Pacific Standard Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Capital Programs and Facilities Management Recruitment Coordinator Classification Administrative Support Coordinator I AutoReqId 542091 Department Capital Programs and Facilities Management Sub-Division Associate Vice President, Facilities Management Salary Range Classification Range $3,864 - $ 6,072 per month (Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,100 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Capital Programs and Facilities Management team as the Capital Programs and Facilities Management Recruitment Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity. Under general guidance of the Director of Business and Administrative Services, this position supports Human Resources functions for all departments within Capital Programs and Facilities Management (CPFM). The Administrative Support Coordinator offers a wide range of support to department staff, and management, and serves as a main point of contact for CPFM candidates. The CPFM Recruitment Support Coordinator works independently coordinating sensitive Human Resources related matters, such as tracking employee leaves, separations, and completing injury reports. This position is also responsible for coordinating a high-volume of recruitments, which includes editing position descriptions, initiating and dispositioning recruitments within the CHRS Recruiting system, coordinating interview panels and scheduling interviews, as well as onboarding new employees. The CPFM Recruitment Coordinator also evaluates internal Human Resource business processes and documents and makes recommendations for improvement, optimizing digitalizing processes, forms and using systems to submit, track, and report information. This position is responsible for regularly updating the recruitment log and ensuring data is accurate for reporting. Serves as a backup for CPFM uniform orders and supports Department Information Technology coordination. May assist in the logistical planning and setup for CPFM and Administration and Finance Division events. The position must ensure protocols are adhered to and documents and reports are processed in accordance with campus guidelines and governmental regulations. The Administrative Support Coordinator has exceptional customer service, is approachable, professional, and supports an inclusive environment. Must be extremely organized with great time management skills and is able to prioritize tasks. This position requires a high degree of dependability, confidentiality and discretion. The Administrative Support Coordinator is detail oriented in their work and ensures accuracy for all assignments. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Requires excellent administrative skills, experience working with recruitments and onboarding, working within the California State University (CSU) system, excellent communication and interpersonal skills, ability to uphold a high standard of integrity, confidentiality and discretion, as well as possessing a customer service-oriented attitude. Bachelor’s degree from an accredited four-year University is preferred. Requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. May require a knowledge of business mathematics beyond basic arithmetic. Responsible for large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Projects are coordinated through initiation, execution, coordination, implementation, and evaluation. Support staff and work unit priorities are usually set. Full accountability for workflow and completion of work for the assigned support staff. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations. License/Certifications California Driver’s License. Live Scan Required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
City of Tacoma, WA
Tacoma, Washington, United States
Position Description **This position is open until filled. Applications received by September 3, 2024, will receive first consideration. ** The City of Tacoma has an opportunity for a proven professional with great communication and leadership skills to manage the Land Use Division of the Planning and Development Services Department. The Planning and Development Services Department partners with the community to build a livable, sustainable and safe City by providing strategic, timely, predictable, cost effective planning and development services with a culture focused on community engagement, customer service, creativity, accountability and continuous improvement. As a key member of the Planning and Development Services Department, the successful candidate will help guide community growth and development in a manner that protects environmental resources, enhances quality of life, promotes distinctive neighborhoods and a vibrant downtown, and involves citizens in the decisions that affect them. Under the direction of the Planning and Development Services Director, the Land Use Division Manager provides leadership and direction to approximately 14 full-time employees. This division is responsible for the current planning function of our permitting system, including platting, boundary line adjustments, conditional use permits, critical area permitting, and other discretionary permitting services. This position is responsible for the execution of a biennial operating budget of $3.6 million dollars. This division is comprised of land use, environmental, and plan review professionals who work with internal and external customers to implement the City’s policies and regulations through both discretionary and ministerial permitting. We are a customer focused organization who works closely with development professionals to implement strategies that guide growth and development to enhance the quality of life for present and future generations. What we are looking for in our Ideal Candidate: Exemplifies a customer-focused and solutions-oriented approach to implementing policies and regulations. A leader who is able to gain the confidence and trust of others through honesty, integrity, and authenticity. An innovative, results-oriented leader who promotes efficient ways of conducting business. Previous experience at the Division Manager or Assistant Division Manager level, or equivalent experience managing complex permitting projects. Increasingly responsible experience in the management and administration of municipal government operations. Excellent communication skills, both orally and in writing. Candidates must have the ability to communicate clearly and effectively with the City Manager, City Council, City Staff, and internal and external customers. A demonstrated commitment to anti-racist transformation in the workplace and delivery of services. Proven experience overseeing the development and management of a budget in a fiscally responsible manner. Skill in presenting in front of a variety of internal and external audiences, including the ability to explain complex policies, codes, and processes in an understandable, user-friendly manner. Proven skills in coaching/consulting, performance management, conflict resolution, progressive discipline, team building, and sourcing positive talent. Qualifications Minimum Education* Bachelor's degree in urban planning, engineering, building construction or directly related field. Minimum Experience* Seven years of planning and development experience, including two years prior as supervisor or manager. *Equivalency: 1 year of experience = 1 year of education Desired Certification American Institute of Certified Planners (AICP). *Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it! Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion One of the primary goals of the Equity and Empowerment Initiative is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Our City: With a population of over 220,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.When you work for the City of Tacoma, you'll have an opportunity to enjoy a healthy work/life balance, the potential for flexible schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives, and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ To be considered for this opportunity: Interested individuals must complete the online application and attach a detailed resume and cover letter that includes job experience, major responsibilities, and accomplishments related to this position. **This position is open until filled. Applications received by September 3, 2024, will receive first consideration. ** Appointment is subject to passing a pre-employment background and references check with acceptable results. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Aug 13, 2024
Full Time
Position Description **This position is open until filled. Applications received by September 3, 2024, will receive first consideration. ** The City of Tacoma has an opportunity for a proven professional with great communication and leadership skills to manage the Land Use Division of the Planning and Development Services Department. The Planning and Development Services Department partners with the community to build a livable, sustainable and safe City by providing strategic, timely, predictable, cost effective planning and development services with a culture focused on community engagement, customer service, creativity, accountability and continuous improvement. As a key member of the Planning and Development Services Department, the successful candidate will help guide community growth and development in a manner that protects environmental resources, enhances quality of life, promotes distinctive neighborhoods and a vibrant downtown, and involves citizens in the decisions that affect them. Under the direction of the Planning and Development Services Director, the Land Use Division Manager provides leadership and direction to approximately 14 full-time employees. This division is responsible for the current planning function of our permitting system, including platting, boundary line adjustments, conditional use permits, critical area permitting, and other discretionary permitting services. This position is responsible for the execution of a biennial operating budget of $3.6 million dollars. This division is comprised of land use, environmental, and plan review professionals who work with internal and external customers to implement the City’s policies and regulations through both discretionary and ministerial permitting. We are a customer focused organization who works closely with development professionals to implement strategies that guide growth and development to enhance the quality of life for present and future generations. What we are looking for in our Ideal Candidate: Exemplifies a customer-focused and solutions-oriented approach to implementing policies and regulations. A leader who is able to gain the confidence and trust of others through honesty, integrity, and authenticity. An innovative, results-oriented leader who promotes efficient ways of conducting business. Previous experience at the Division Manager or Assistant Division Manager level, or equivalent experience managing complex permitting projects. Increasingly responsible experience in the management and administration of municipal government operations. Excellent communication skills, both orally and in writing. Candidates must have the ability to communicate clearly and effectively with the City Manager, City Council, City Staff, and internal and external customers. A demonstrated commitment to anti-racist transformation in the workplace and delivery of services. Proven experience overseeing the development and management of a budget in a fiscally responsible manner. Skill in presenting in front of a variety of internal and external audiences, including the ability to explain complex policies, codes, and processes in an understandable, user-friendly manner. Proven skills in coaching/consulting, performance management, conflict resolution, progressive discipline, team building, and sourcing positive talent. Qualifications Minimum Education* Bachelor's degree in urban planning, engineering, building construction or directly related field. Minimum Experience* Seven years of planning and development experience, including two years prior as supervisor or manager. *Equivalency: 1 year of experience = 1 year of education Desired Certification American Institute of Certified Planners (AICP). *Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one from a less traditional background. If you have transferable experience, please tell us about it! Selection Process & Supplemental Information City of Tacoma Commitment to Diversity and Inclusion One of the primary goals of the Equity and Empowerment Initiative is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Our City: With a population of over 220,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.When you work for the City of Tacoma, you'll have an opportunity to enjoy a healthy work/life balance, the potential for flexible schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives, and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ To be considered for this opportunity: Interested individuals must complete the online application and attach a detailed resume and cover letter that includes job experience, major responsibilities, and accomplishments related to this position. **This position is open until filled. Applications received by September 3, 2024, will receive first consideration. ** Appointment is subject to passing a pre-employment background and references check with acceptable results. Communication from the City of Tacoma: We primarily communicate via e-mail during the application process. E-mails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. If you have any additional questions regarding this position, please contact the Human Resources Department at 253.591.5400. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
State of Nevada
Silver City, Nevada, United States
Announcement Number: 48814 Open to all qualified persons. Posted 09/12/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Historic Preservation Specialists perform professional cultural resource management activities in the form of statewide historic preservation efforts to ensure compliance with State and/or federal programs, laws, rules and regulations. This includes cooperating with other agencies and the public in conducting a comprehensive statewide survey of cultural resources and maintaining a paper, electronic, and/or GIS inventory of such properties; identifying and nominating eligible resources to the National and State Registers of Historic Places or recognizing resources by erecting State Historic Markers; preparing and implementing a comprehensive statewide historic preservation plan; assisting in the administration of the federal historic preservation assistance program within the State; advising and assisting as appropriate, federal and State agencies and local governments in carrying out their historic preservation responsibilities; cooperating with federal agencies, local governments and the public to ensure that cultural resources are taken into consideration at all levels of planning and development; providing public information, education, training and technical assistance relating to Federal and State Historic Preservation Programs; cooperating with local governments in the development of local historic preservation programs, and assisting local governments in becoming Certified Local Governments (CLGs); providing technical advice to the State of Nevada's Commission for Cultural Centers and Historic Preservation (CCCHP); managing the statutorily-mandated Nevada Site Stewardship Program; administration of the Comstock Historic District for the State as per the requirements of NRS 384; management of the Comstock History Center in Virginia City; administration of Nevada's Native American burial protection legislation. The mission of the Department of Conservation & Natural Resources (NDCNR) is to protect, manage, and enhance Nevada's natural, cultural, and recreational resources. With over 900 employees, NDCNR consists of the Director's Office and the following divisions and standalone programs: Environmental Protection, Forestry, State Lands, State Parks, Water Resources, Outdoor Recreation, Natural Heritage, Historic Preservation, Off-Highway Vehicles, Sagebrush Ecosystem, and Conservation Districts. The Office of Historic Preservation encourages the preservation, documentation, and use of Nevada's cultural resources, and educates the public about the importance of Nevada's cultural heritage, so Nevada's historic and archaeological properties are preserved, interpreted, and reused for their economic, educational, and intrinsic values. This position serves as the inspector/clerk for the Comstock Historic District Commission and is located in Virginia City, NV. The Commission was established by the state in 1969 (Nevada Revised Statutes 384) to review proposed architectural plans for all new and existing structures within the boundaries of the historic district to ensure the preservation of the historic district. The position conducts reviews of applications for Certificates of Appropriateness (COA) consistent with Commission-established standards and guidelines. The incumbent will be responsible for maintaining project case files and tracking spreadsheets, evaluating the adequacy of COA applications, preparing documentation for Commission review, and managing the monthly meetings of the Commission consistent with the requirements of state law and regulation. The incumbent will supervise two employees (Administrative Assistant and Facilities Supervisor). The incumbent will maintain office hours consistent with state law, provide references and access to library materials for applicants and the public, inspect properties and meet with property owners and/or builders to ensure compliance with construction standards, and gather information on the COA application for Commission consideration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: https://hr.nv.gov/uploadedFiles/hrnvgov/Content/Resources/ClassSpecs/70/07-869%20spec%20.pdf To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Master's degree from an accredited university in archeology, anthropology, architectural history, art history, history, historic preservation, cultural geography or related field and one year of professional experience in research, writing, or teaching American architectural history, restoration architecture, history, art history, or historic preservation with an academic institution; working for a professional historic preservation consulting firm or a Federal, state, or local entity performing historic preservation work in archaeological research, architectural history, history, or historic preservation; or managing and/or maintaining cultural resource databases to include the digitization of GIS data, data validation and normalization, and resolution of duplicates; OR Bachelor's degree from an accredited college or university in architectural history, history, art history, anthropology, historic preservation or closely related field and two years of professional experience as described above; OR one year of experience as a Historic Preservation Specialist I level in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Applicants' professional qualifications must meet National Park Service standards as described in the Code of Federal Regulations for an Archaeologist as described in 36 CFR 61. The incumbent may be required to travel statewide. Special Requirements Requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. ARCHITECTURAL HISTORY: Per 36CFR61 positions in the Architectural History discipline require a Master's degree in architectural history, art history, historic preservation, or a closely related field, with course work in American architectural history, art history, historic preservation, or a closely related field; or a bachelor's degree in architectural history, art history, historic preservation, or closely related field plus one of the following: (1) at least 2 years of full-time experience in research, writing or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or (2) substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. These positions will be identified at the time of recruitment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: https://pebp.nv.gov/ More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Sep 13, 2024
Full Time
Announcement Number: 48814 Open to all qualified persons. Posted 09/12/2024 Recruiter: JON TERRAZAS Phone: (775)684-0116 Email: j.terrazas@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Historic Preservation Specialists perform professional cultural resource management activities in the form of statewide historic preservation efforts to ensure compliance with State and/or federal programs, laws, rules and regulations. This includes cooperating with other agencies and the public in conducting a comprehensive statewide survey of cultural resources and maintaining a paper, electronic, and/or GIS inventory of such properties; identifying and nominating eligible resources to the National and State Registers of Historic Places or recognizing resources by erecting State Historic Markers; preparing and implementing a comprehensive statewide historic preservation plan; assisting in the administration of the federal historic preservation assistance program within the State; advising and assisting as appropriate, federal and State agencies and local governments in carrying out their historic preservation responsibilities; cooperating with federal agencies, local governments and the public to ensure that cultural resources are taken into consideration at all levels of planning and development; providing public information, education, training and technical assistance relating to Federal and State Historic Preservation Programs; cooperating with local governments in the development of local historic preservation programs, and assisting local governments in becoming Certified Local Governments (CLGs); providing technical advice to the State of Nevada's Commission for Cultural Centers and Historic Preservation (CCCHP); managing the statutorily-mandated Nevada Site Stewardship Program; administration of the Comstock Historic District for the State as per the requirements of NRS 384; management of the Comstock History Center in Virginia City; administration of Nevada's Native American burial protection legislation. The mission of the Department of Conservation & Natural Resources (NDCNR) is to protect, manage, and enhance Nevada's natural, cultural, and recreational resources. With over 900 employees, NDCNR consists of the Director's Office and the following divisions and standalone programs: Environmental Protection, Forestry, State Lands, State Parks, Water Resources, Outdoor Recreation, Natural Heritage, Historic Preservation, Off-Highway Vehicles, Sagebrush Ecosystem, and Conservation Districts. The Office of Historic Preservation encourages the preservation, documentation, and use of Nevada's cultural resources, and educates the public about the importance of Nevada's cultural heritage, so Nevada's historic and archaeological properties are preserved, interpreted, and reused for their economic, educational, and intrinsic values. This position serves as the inspector/clerk for the Comstock Historic District Commission and is located in Virginia City, NV. The Commission was established by the state in 1969 (Nevada Revised Statutes 384) to review proposed architectural plans for all new and existing structures within the boundaries of the historic district to ensure the preservation of the historic district. The position conducts reviews of applications for Certificates of Appropriateness (COA) consistent with Commission-established standards and guidelines. The incumbent will be responsible for maintaining project case files and tracking spreadsheets, evaluating the adequacy of COA applications, preparing documentation for Commission review, and managing the monthly meetings of the Commission consistent with the requirements of state law and regulation. The incumbent will supervise two employees (Administrative Assistant and Facilities Supervisor). The incumbent will maintain office hours consistent with state law, provide references and access to library materials for applicants and the public, inspect properties and meet with property owners and/or builders to ensure compliance with construction standards, and gather information on the COA application for Commission consideration. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: https://hr.nv.gov/uploadedFiles/hrnvgov/Content/Resources/ClassSpecs/70/07-869%20spec%20.pdf To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Master's degree from an accredited university in archeology, anthropology, architectural history, art history, history, historic preservation, cultural geography or related field and one year of professional experience in research, writing, or teaching American architectural history, restoration architecture, history, art history, or historic preservation with an academic institution; working for a professional historic preservation consulting firm or a Federal, state, or local entity performing historic preservation work in archaeological research, architectural history, history, or historic preservation; or managing and/or maintaining cultural resource databases to include the digitization of GIS data, data validation and normalization, and resolution of duplicates; OR Bachelor's degree from an accredited college or university in architectural history, history, art history, anthropology, historic preservation or closely related field and two years of professional experience as described above; OR one year of experience as a Historic Preservation Specialist I level in Nevada State service; OR an equivalent combination of education and experience as described above. Special Notes Applicants' professional qualifications must meet National Park Service standards as described in the Code of Federal Regulations for an Archaeologist as described in 36 CFR 61. The incumbent may be required to travel statewide. Special Requirements Requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. ARCHITECTURAL HISTORY: Per 36CFR61 positions in the Architectural History discipline require a Master's degree in architectural history, art history, historic preservation, or a closely related field, with course work in American architectural history, art history, historic preservation, or a closely related field; or a bachelor's degree in architectural history, art history, historic preservation, or closely related field plus one of the following: (1) at least 2 years of full-time experience in research, writing or teaching in American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or (2) substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. These positions will be identified at the time of recruitment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: https://pebp.nv.gov/ More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary The Senior Director for Alumni Engagement reports to Associate Vice President for Alumni and Community Engagement and is responsible for managing and implementing a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, and events and programs for alumni to enhance loyalty, dedication, and support for San Jose State University. These efforts will lead the university and alumni engagement vision, which includes increasing alumni participation in the life of the university through a variety of outreach efforts, events, and volunteerism. The incumbent manages cooperative and collaborative relationships and programs with university units, such as Career Services, Parent and Family Programs, Athletics, Student Affairs, and academic colleges and departments. The Senior Director also serves as the Director for the San Jose State University Alumni Association and is responsible for all Alumni Association Board of Directors development, operational, personnel, and financial aspects of the 501(C) (3) not for profit organization. Key Responsibilities Direct Liaison and Manager: Serve as the primary point of contact and manager for the SJSU Alumni Association, fostering strong relationships and ensuring effective communication between the Association and university stakeholders. This includes being the front facing representative of the Alumni at SJSU, community and public events. Day-to-day Operations: Oversee the day-to-day operations of the Alumni Association, including budget management, resource allocation, and adherence to organizational policies and procedures. Ensure the efficient and effective utilization of financial resources to support Association initiatives. Financial Oversight: Manage the department's budget for daily operations and scholarship accounts, monitoring revenue and expenses to maintain financial sustainability. Identify opportunities for cost-saving measures and allocate resources strategically to maximize impact. Board of Directors Collaboration: Work closely with the SJSU Alumni Association Board of Directors to ensure alignment with university policies and objectives. Facilitate the planning, implementation, and evaluation of board policies and programs by established guidelines. Meeting Coordination: Partner with the President of the SJSU Alumni Association to develop agendas for quarterly board meetings, inviting guest speakers as needed and distributing agendas to board members in advance. Facilitate productive discussions and decision-making during meetings. Sub-committee Collaboration: Collaborate with the chairs of board sub-committees to develop agenda items that align with university and board goals. Ensure that sub-committee activities contribute to the overall objectives of the Alumni Association and University Advancement. Strategic Planning and Reporting: Collaborate with the Associate Vice President of Alumni Engagement and Annual Giving to develop a comprehensive plan for increasing interaction between SJSU and its alumni community. Manage the strategic planning process for the Alumni Engagement program, regularly reporting on progress toward established goals and objectives Program Development and Assessment: Lead efforts to develop, implement, and assess programs, events, services, and outreach activities to enhance relationships between alumni, students, faculty, and the broader community. Prioritize initiatives that increase membership in alumni networks and provide meaningful opportunities for volunteerism, service, and personal and professional development Promotional Events and Partnerships: Support the development and execution of promotional events and partnerships that raise the visibility of the university and the Alumni Association among all university constituents. Identify opportunities to showcase the achievements and contributions of alumni while strengthening ties with the broader community. Membership Campaign Management: Collaborate with the Associate Director, Networks, and Student Engagement to develop and execute a yearly Alumni Association Membership Campaign. The campaign plan should incorporate multiple solicitation methods, including email, mailing, text messaging, and social media, to effectively engage alumni and encourage membership participation. Focus on increasing membership within alumni networks to foster stronger connections and engagement. Collaborative Relationships: Form and nurture strong collaborative relationships within the larger university community to support and advance institutional goals and objectives. Meet regularly with college deans, the career center, the Department of Athletics, and Student Affairs to explore opportunities for partnership and alignment with Alumni Association initiatives. Leverage these relationships to enhance the overall university experience for alumni, students, and faculty. Leadership and Team Management: Take charge of recruiting, hiring, and providing leadership, guidance, and mentorship to the Alumni Engagement staff. This includes the Assistant Director for Networks and Student Engagement, the Assistant Director for Regional Events and Special Projects, and the Special Projects Coordinator. Supervision and Oversight: Provide direct supervision to key staff members and oversee their responsibilities, ensuring alignment with the strategic goals of the Alumni Association. Monitor progress, provide feedback, and support professional development opportunities for staff members. Knowledge, Skills & Abilities Skilled in substantive leadership for alumni engagement events Thorough knowledge in a membership-based environment Demonstrated organizational skills in budget management, supervision, and staff development Ability to achieve success in fiscal performance, including active involvement in a fund-raising campaign Demonstrated success in using multiple levels of communication technology for outreach and engagement with targeted constituents Demonstrated strong public relations and communications skills Knowledge of best practices and organizational success in reaching out to, and engaging with, alumni, parents and students Knowledge of marketing, especially in market segmentation, market research, program analysis, and the development of success metrics • Advanced skill working with boards comprised of prominent individuals of stature Ability to develop and implement programs consistent with Transformation 2030 and the SJSU Alumni Association strategic plan, and to ensure that programs effectively address agreed-upon objectives and priorities, operate within budget limitations, and comply with appropriate policies and procedures. Ability to define problems, collect data, establish facts, draw valid conclusions. Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment, and a demonstrated commitment to inclusion and equity. Excellent customer service and public relations skills. Ability to manage multiple projects; flexible and comfortable in a fast-paced environment, with excellent follow through. Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint and Access) and Google Suite. Excellent written and verbal communication, project management, and highly effective presentation skills. High degree of comfort and cultural sensitivity working throughout the U.S. and internationally Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree Three to five years of direct or related successful experience in alumni relations and/or advancement A minimum of two years of experience managing and/or staffing leadership volunteers or boards of directors or other volunteer bodies comprised of prominent individuals of stature Experience building high performance program or project teams, including hiring, training, developing, mobilizing and mentoring staff in a fast-paced and changing environment Leadership skills and experience in alumni or donor engagement activities and events Preferred Qualifications Master’s Degree Experience building strong working relationships and strategic partnerships across an organization to maximize program effectiveness Experience in Advancement strategic planning and implementation Experience with a membership-based environment Experience with volunteer development and oversight Organizational skills in budget management, program development, staff development, and supervision Experience in fiscal performance, including active involvement in fundraising campaigns Experience with Microsoft Office suite and use of database Compensation Classification: Administrator III Anticipated Hiring Range: $10,000/month - $12,500/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 11, 2024 through July 25, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jul 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sep 23, 2024
Job Summary The Senior Director for Alumni Engagement reports to Associate Vice President for Alumni and Community Engagement and is responsible for managing and implementing a comprehensive engagement program designed to provide meaningful opportunities for volunteerism, service, personal and professional development, and events and programs for alumni to enhance loyalty, dedication, and support for San Jose State University. These efforts will lead the university and alumni engagement vision, which includes increasing alumni participation in the life of the university through a variety of outreach efforts, events, and volunteerism. The incumbent manages cooperative and collaborative relationships and programs with university units, such as Career Services, Parent and Family Programs, Athletics, Student Affairs, and academic colleges and departments. The Senior Director also serves as the Director for the San Jose State University Alumni Association and is responsible for all Alumni Association Board of Directors development, operational, personnel, and financial aspects of the 501(C) (3) not for profit organization. Key Responsibilities Direct Liaison and Manager: Serve as the primary point of contact and manager for the SJSU Alumni Association, fostering strong relationships and ensuring effective communication between the Association and university stakeholders. This includes being the front facing representative of the Alumni at SJSU, community and public events. Day-to-day Operations: Oversee the day-to-day operations of the Alumni Association, including budget management, resource allocation, and adherence to organizational policies and procedures. Ensure the efficient and effective utilization of financial resources to support Association initiatives. Financial Oversight: Manage the department's budget for daily operations and scholarship accounts, monitoring revenue and expenses to maintain financial sustainability. Identify opportunities for cost-saving measures and allocate resources strategically to maximize impact. Board of Directors Collaboration: Work closely with the SJSU Alumni Association Board of Directors to ensure alignment with university policies and objectives. Facilitate the planning, implementation, and evaluation of board policies and programs by established guidelines. Meeting Coordination: Partner with the President of the SJSU Alumni Association to develop agendas for quarterly board meetings, inviting guest speakers as needed and distributing agendas to board members in advance. Facilitate productive discussions and decision-making during meetings. Sub-committee Collaboration: Collaborate with the chairs of board sub-committees to develop agenda items that align with university and board goals. Ensure that sub-committee activities contribute to the overall objectives of the Alumni Association and University Advancement. Strategic Planning and Reporting: Collaborate with the Associate Vice President of Alumni Engagement and Annual Giving to develop a comprehensive plan for increasing interaction between SJSU and its alumni community. Manage the strategic planning process for the Alumni Engagement program, regularly reporting on progress toward established goals and objectives Program Development and Assessment: Lead efforts to develop, implement, and assess programs, events, services, and outreach activities to enhance relationships between alumni, students, faculty, and the broader community. Prioritize initiatives that increase membership in alumni networks and provide meaningful opportunities for volunteerism, service, and personal and professional development Promotional Events and Partnerships: Support the development and execution of promotional events and partnerships that raise the visibility of the university and the Alumni Association among all university constituents. Identify opportunities to showcase the achievements and contributions of alumni while strengthening ties with the broader community. Membership Campaign Management: Collaborate with the Associate Director, Networks, and Student Engagement to develop and execute a yearly Alumni Association Membership Campaign. The campaign plan should incorporate multiple solicitation methods, including email, mailing, text messaging, and social media, to effectively engage alumni and encourage membership participation. Focus on increasing membership within alumni networks to foster stronger connections and engagement. Collaborative Relationships: Form and nurture strong collaborative relationships within the larger university community to support and advance institutional goals and objectives. Meet regularly with college deans, the career center, the Department of Athletics, and Student Affairs to explore opportunities for partnership and alignment with Alumni Association initiatives. Leverage these relationships to enhance the overall university experience for alumni, students, and faculty. Leadership and Team Management: Take charge of recruiting, hiring, and providing leadership, guidance, and mentorship to the Alumni Engagement staff. This includes the Assistant Director for Networks and Student Engagement, the Assistant Director for Regional Events and Special Projects, and the Special Projects Coordinator. Supervision and Oversight: Provide direct supervision to key staff members and oversee their responsibilities, ensuring alignment with the strategic goals of the Alumni Association. Monitor progress, provide feedback, and support professional development opportunities for staff members. Knowledge, Skills & Abilities Skilled in substantive leadership for alumni engagement events Thorough knowledge in a membership-based environment Demonstrated organizational skills in budget management, supervision, and staff development Ability to achieve success in fiscal performance, including active involvement in a fund-raising campaign Demonstrated success in using multiple levels of communication technology for outreach and engagement with targeted constituents Demonstrated strong public relations and communications skills Knowledge of best practices and organizational success in reaching out to, and engaging with, alumni, parents and students Knowledge of marketing, especially in market segmentation, market research, program analysis, and the development of success metrics • Advanced skill working with boards comprised of prominent individuals of stature Ability to develop and implement programs consistent with Transformation 2030 and the SJSU Alumni Association strategic plan, and to ensure that programs effectively address agreed-upon objectives and priorities, operate within budget limitations, and comply with appropriate policies and procedures. Ability to define problems, collect data, establish facts, draw valid conclusions. Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment, and a demonstrated commitment to inclusion and equity. Excellent customer service and public relations skills. Ability to manage multiple projects; flexible and comfortable in a fast-paced environment, with excellent follow through. Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint and Access) and Google Suite. Excellent written and verbal communication, project management, and highly effective presentation skills. High degree of comfort and cultural sensitivity working throughout the U.S. and internationally Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree Three to five years of direct or related successful experience in alumni relations and/or advancement A minimum of two years of experience managing and/or staffing leadership volunteers or boards of directors or other volunteer bodies comprised of prominent individuals of stature Experience building high performance program or project teams, including hiring, training, developing, mobilizing and mentoring staff in a fast-paced and changing environment Leadership skills and experience in alumni or donor engagement activities and events Preferred Qualifications Master’s Degree Experience building strong working relationships and strategic partnerships across an organization to maximize program effectiveness Experience in Advancement strategic planning and implementation Experience with a membership-based environment Experience with volunteer development and oversight Organizational skills in budget management, program development, staff development, and supervision Experience in fiscal performance, including active involvement in fundraising campaigns Experience with Microsoft Office suite and use of database Compensation Classification: Administrator III Anticipated Hiring Range: $10,000/month - $12,500/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: July 11, 2024 through July 25, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jul 11 2024 Pacific Daylight Time Applications close: Closing Date/Time: