California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Under the general direction of the Special Advisor to the Provost and with a dotted line report to the Associate Vice President for Human Resources, the Assistant Director of Personnel is responsible for the strategic management and oversight of all personnel functions for the Office of the Provost and Academic Affairs divisional (non-college) units. The position provides personnel policy analysis and strategic consultations and serves as the Human Resources Business Partner (HRBP) for the Office of the Provost and Academic Affairs associated (non-college) divisional units, overseeing human resource functions such as labor and employee relations, performance management, strategy and process for talent acquisition and recruitment, employee onboarding, position classifications, personnel change actions, and professional development programs to support Academic Affairs’ mission and organizational goals. This position plays a vital role in partnering with college HRBPs, Academic Affairs divisional (non-college) unit administrators, and the Office of the Provost to develop personnel and organizational strategies, structure, policy, and programs that align with divisional and unit goals and further our commitment to recruit and retain a diverse and inclusive workforce. This position manages a broad range of complex, confidential and sensitive personnel matters and provides their expertise and recommendations to the Office of the Provost and Academic Affairs divisional (non-college) unit administrators. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Mastery of standard Human Resources principles, practices and techniques, including the areas of performance management, employee relations, employee and organizational development, talent acquisition, disability leaves and accommodation. Demonstrated ability to effectively perform work of a highly sensitive and confidential nature which requires access to information which directly relates to collective bargaining negotiations or management strategies. Demonstrated ability to negotiate challenging situations and conflicts. Demonstrated practical application of facilitation, advising, coaching, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Demonstrated skill in modeling a culture of open and honest communication, respect, inclusion, integrity, balance, authenticity, high achievement, and professionalism. Demonstrated experience working with and implementing diversity related policies, programs and initiatives; demonstrated skill in leading efforts to create a diverse, engaged and highly effective workforce. Proven success in establishing and implementing objectives and plans to accomplish program and service goals. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services. Ability to develop, organize, coordinate, and assess comprehensive programmatic events, new employee onboarding programs, training sessions, and learning opportunities. Strong analytical and research skills; demonstrated ability to interpret, communicate and consistently apply a wide variety of complex policies and procedures where specific guidelines may not exist and to develop well-reasoned conclusions and recommendations. Experience extracting, interpreting, compiling, and presenting qualitative and quantitative data for a variety of audiences, and effectively communicate results of analyses. Excellent customer service skills, including ability to represent the division in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Excellent organizational and time management skills with the ability to set own priorities to coordinate and independently carry out multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated skill coordinating several personnel functions and determining the relative importance of each. Proven leadership and management skills and experience working collaboratively in a team environment. Demonstrated ability to establish and maintain effective working relationships and communications within a diverse population, strong listening and interpretive skills, and the ability to deal positively with unexpected developments and diverse perspectives in and outside the University. Excellent written and verbal communication skills. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, and Internet as well as online calendaring and email. Capacity to learn and adapt quickly to new technology, software, situations, methods and procedures; general interest in making full and efficient use of information technology and resources. Knowledge of workforce planning, project management, and change management principles. Experience using metrics to analyze, explain and persuade organizational change. Thorough knowledge of or ability to quickly learn CSU classification standards, collective bargaining contracts, and principles of labor relations. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Education and Experience Bachelor’s Degree and five (5) years of progressively responsible human resources experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $100,000 - $115,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Special Advisor to the Provost and with a dotted line report to the Associate Vice President for Human Resources, the Assistant Director of Personnel is responsible for the strategic management and oversight of all personnel functions for the Office of the Provost and Academic Affairs divisional (non-college) units. The position provides personnel policy analysis and strategic consultations and serves as the Human Resources Business Partner (HRBP) for the Office of the Provost and Academic Affairs associated (non-college) divisional units, overseeing human resource functions such as labor and employee relations, performance management, strategy and process for talent acquisition and recruitment, employee onboarding, position classifications, personnel change actions, and professional development programs to support Academic Affairs’ mission and organizational goals. This position plays a vital role in partnering with college HRBPs, Academic Affairs divisional (non-college) unit administrators, and the Office of the Provost to develop personnel and organizational strategies, structure, policy, and programs that align with divisional and unit goals and further our commitment to recruit and retain a diverse and inclusive workforce. This position manages a broad range of complex, confidential and sensitive personnel matters and provides their expertise and recommendations to the Office of the Provost and Academic Affairs divisional (non-college) unit administrators. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Mastery of standard Human Resources principles, practices and techniques, including the areas of performance management, employee relations, employee and organizational development, talent acquisition, disability leaves and accommodation. Demonstrated ability to effectively perform work of a highly sensitive and confidential nature which requires access to information which directly relates to collective bargaining negotiations or management strategies. Demonstrated ability to negotiate challenging situations and conflicts. Demonstrated practical application of facilitation, advising, coaching, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Demonstrated skill in modeling a culture of open and honest communication, respect, inclusion, integrity, balance, authenticity, high achievement, and professionalism. Demonstrated experience working with and implementing diversity related policies, programs and initiatives; demonstrated skill in leading efforts to create a diverse, engaged and highly effective workforce. Proven success in establishing and implementing objectives and plans to accomplish program and service goals. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services. Ability to develop, organize, coordinate, and assess comprehensive programmatic events, new employee onboarding programs, training sessions, and learning opportunities. Strong analytical and research skills; demonstrated ability to interpret, communicate and consistently apply a wide variety of complex policies and procedures where specific guidelines may not exist and to develop well-reasoned conclusions and recommendations. Experience extracting, interpreting, compiling, and presenting qualitative and quantitative data for a variety of audiences, and effectively communicate results of analyses. Excellent customer service skills, including ability to represent the division in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Excellent organizational and time management skills with the ability to set own priorities to coordinate and independently carry out multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated skill coordinating several personnel functions and determining the relative importance of each. Proven leadership and management skills and experience working collaboratively in a team environment. Demonstrated ability to establish and maintain effective working relationships and communications within a diverse population, strong listening and interpretive skills, and the ability to deal positively with unexpected developments and diverse perspectives in and outside the University. Excellent written and verbal communication skills. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, and Internet as well as online calendaring and email. Capacity to learn and adapt quickly to new technology, software, situations, methods and procedures; general interest in making full and efficient use of information technology and resources. Knowledge of workforce planning, project management, and change management principles. Experience using metrics to analyze, explain and persuade organizational change. Thorough knowledge of or ability to quickly learn CSU classification standards, collective bargaining contracts, and principles of labor relations. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Education and Experience Bachelor’s Degree and five (5) years of progressively responsible human resources experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $100,000 - $115,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. Please upload to your online profile a letter of interest, resume, five references and verification of degree and/or transcript. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Only a limited number of candidates will be chosen to move forward to the interview stage. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov or Stephanie.Rendon@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 INSTRUCTIONS TO ATTACH DOCUMENTS- etc.. Transcripts/Degree/Cover Letters/Reference 1. Scan, save and upload your certificate to your personal drive. 2. Log back into your online profile on the City of Fresno Website @ www.fresno.gov/jobs 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose Certificate. 6. For "Attachment Purpose", enter the name of the certificate 7. Click on Add attachment. 8. Click on Save and Return Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 09/17/2024
Jul 14, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. Please upload to your online profile a letter of interest, resume, five references and verification of degree and/or transcript. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Only a limited number of candidates will be chosen to move forward to the interview stage. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov or Stephanie.Rendon@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 INSTRUCTIONS TO ATTACH DOCUMENTS- etc.. Transcripts/Degree/Cover Letters/Reference 1. Scan, save and upload your certificate to your personal drive. 2. Log back into your online profile on the City of Fresno Website @ www.fresno.gov/jobs 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose Certificate. 6. For "Attachment Purpose", enter the name of the certificate 7. Click on Add attachment. 8. Click on Save and Return Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 09/17/2024
Solano County, CA
Fairfield, California, United States
About Solano County Library The Solano County Library serves the community with nine branches and virtual services in six of the seven cities in Solano County and is supported by over 125 employees. With its strategic location, affordable housing, natural resources, and historical significance, Solano County is a growing community with a promising future as a place to live, learn, work and play. Solano County Library Mission and Strategic Direction The Solano County Library is guided in its mission to enrich the lives of the people in the County by a Strategic Plan, which is community focused, staff inspired, and outreach oriented. To realize these goals over the next several years, the Library has committed to embracing a spirit of flexibility and experimentation as we examine our current organizational structure and enact changes that will permit us to focus our services in response to community desires. At Solano County Library, we are the people, places, and services that spark curiosity, inspire creativity, and champion learning. mg Essential Duties The Assistant Director of Library Services The Assistant Director of Library Services provides professional and administrative assistance to the Director of Library Services in planning, organizing and directing services and programs for the Solano County Library. The Assistant Director of Library Services is accountable for ensuring effective program planning, systems and quality of operations for library services and staff in addition to directing day-to-day library operations. The Assistant Director of Library Services is also responsible for budget preparation and facilities management. This position is an “at-will” position and is exempt from the civil service; incumbents serve at the discretion of the appointing authority. Click here to review the job description for the Assistant Director of Library Services position Position Qualifications: Education: Graduation from and American Library Association accredited university with a Master’s degree in Library Science or Library and Information Science Experience : Four years of supervisory or administrative experience which has included the administration of library programs and services and supervision of professional and technical staff coupled with extensive education, training or additional experience in public administration including budget, planning, evaluation and implementation of services which demonstrates possession of and competency in requisite knowledge and abilities. The Ideal Candidate : The County of Solano seeks an Assistant Director of Library Services who is data driven and possesses strong analytical abilities and problem-solving skills; sound judgment to address personnel, policy and procedural matters; political acumen and decorum, and the ability to build and maintain positive and effective stakeholder relationships. A top candidate will also have knowledge of and experience with the principles and methods of budget preparation and monitoring and project management techniques. The ideal candidate must also possess a sense of humor. The ideal candidate may also have the following desired knowledge, skills and abilities: Experience with budget preparation including division or service program budgets, preparing reports, and short- and long-range planning Ability to conduct research, analyze data to improve, develop, or change services; comprehend and make inferences from written material such as plans, policies, and procedures to guide Library operations; develop and implement cost-effective operating and maintenance procedures; evaluate trends and needs for services, and manages the implementation of new programs and services Participate in professional activities and stay informed of professional issues, trends and attitudes, including managerial, financial, political and personnel issues Communicate with staff, the public, other County employees, vendors, management, contractors, public officials and other stakeholder groups to provide, coordinate, develop, organize, and operate public services; instruct and train staff and colleagues regarding library procedures, plans, and developments. Prepare written documents and reports, analyses of services, requests for proposals, contracts and bid specifications Prioritize and assign work to personnel and prioritizes own administrative and supervisory work Resolve procedural, operational, personnel and other work-related problems by assessing and prioritizing problems and work assignments and gathering facts for analyses. Communicate effectively in a timely manner and work cooperatively with the Library Director and various stakeholder groups; manage the work of others through managerial and supervisory methods and the principles, methods and practices of library administration Exercise initiative in the improvement, development, and conduct of library services; plan and implement system improvements; develop, clarify and implement policies and procedures; conduct studies of problems of administrative concerns and make recommendations Position Requirements Selection Process 05/23/24 - 5:00pm Deadline to submit application and required documents for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal A Master’s degree in Library Science or Library and Information Science is required for this position . All candidates are strongly encouraged to submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date may be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Assistant Director of Library Services) and the recruitment number (24-147160-01) in your email or fax. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
Jul 14, 2024
Full Time
About Solano County Library The Solano County Library serves the community with nine branches and virtual services in six of the seven cities in Solano County and is supported by over 125 employees. With its strategic location, affordable housing, natural resources, and historical significance, Solano County is a growing community with a promising future as a place to live, learn, work and play. Solano County Library Mission and Strategic Direction The Solano County Library is guided in its mission to enrich the lives of the people in the County by a Strategic Plan, which is community focused, staff inspired, and outreach oriented. To realize these goals over the next several years, the Library has committed to embracing a spirit of flexibility and experimentation as we examine our current organizational structure and enact changes that will permit us to focus our services in response to community desires. At Solano County Library, we are the people, places, and services that spark curiosity, inspire creativity, and champion learning. mg Essential Duties The Assistant Director of Library Services The Assistant Director of Library Services provides professional and administrative assistance to the Director of Library Services in planning, organizing and directing services and programs for the Solano County Library. The Assistant Director of Library Services is accountable for ensuring effective program planning, systems and quality of operations for library services and staff in addition to directing day-to-day library operations. The Assistant Director of Library Services is also responsible for budget preparation and facilities management. This position is an “at-will” position and is exempt from the civil service; incumbents serve at the discretion of the appointing authority. Click here to review the job description for the Assistant Director of Library Services position Position Qualifications: Education: Graduation from and American Library Association accredited university with a Master’s degree in Library Science or Library and Information Science Experience : Four years of supervisory or administrative experience which has included the administration of library programs and services and supervision of professional and technical staff coupled with extensive education, training or additional experience in public administration including budget, planning, evaluation and implementation of services which demonstrates possession of and competency in requisite knowledge and abilities. The Ideal Candidate : The County of Solano seeks an Assistant Director of Library Services who is data driven and possesses strong analytical abilities and problem-solving skills; sound judgment to address personnel, policy and procedural matters; political acumen and decorum, and the ability to build and maintain positive and effective stakeholder relationships. A top candidate will also have knowledge of and experience with the principles and methods of budget preparation and monitoring and project management techniques. The ideal candidate must also possess a sense of humor. The ideal candidate may also have the following desired knowledge, skills and abilities: Experience with budget preparation including division or service program budgets, preparing reports, and short- and long-range planning Ability to conduct research, analyze data to improve, develop, or change services; comprehend and make inferences from written material such as plans, policies, and procedures to guide Library operations; develop and implement cost-effective operating and maintenance procedures; evaluate trends and needs for services, and manages the implementation of new programs and services Participate in professional activities and stay informed of professional issues, trends and attitudes, including managerial, financial, political and personnel issues Communicate with staff, the public, other County employees, vendors, management, contractors, public officials and other stakeholder groups to provide, coordinate, develop, organize, and operate public services; instruct and train staff and colleagues regarding library procedures, plans, and developments. Prepare written documents and reports, analyses of services, requests for proposals, contracts and bid specifications Prioritize and assign work to personnel and prioritizes own administrative and supervisory work Resolve procedural, operational, personnel and other work-related problems by assessing and prioritizing problems and work assignments and gathering facts for analyses. Communicate effectively in a timely manner and work cooperatively with the Library Director and various stakeholder groups; manage the work of others through managerial and supervisory methods and the principles, methods and practices of library administration Exercise initiative in the improvement, development, and conduct of library services; plan and implement system improvements; develop, clarify and implement policies and procedures; conduct studies of problems of administrative concerns and make recommendations Position Requirements Selection Process 05/23/24 - 5:00pm Deadline to submit application and required documents for first application review. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination . Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant’s ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. Document Submittal A Master’s degree in Library Science or Library and Information Science is required for this position . All candidates are strongly encouraged to submit a copy of their college diploma (verifying the degree, date earned and area of specialization) or official/unofficial transcripts (verifying institution, student, date, degree and area of specialization conferred) by the final filing deadline. Candidates who fail to submit their diploma or transcripts by the final filing date may be disqualified from the recruitment. PLEASE NOTE THE FOLLOWING: Candidates who attended a college or university that is accredited by a foreign or non-U.S. accrediting agency must have their educational units evaluated by an educational evaluation service. The result must be submitted to the Human Resources Department no later than the close of the recruitment. Please contact the local college or university to learn where this service can be obtained. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to (707) 784-3424, or by email to recruitment@solanocounty.com . Be sure to include the recruitment title (Assistant Director of Library Services) and the recruitment number (24-147160-01) in your email or fax. We offer a benefits package to employees which includes health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, holidays, vacation, and sick leave. To learn more, view our benefits summary . Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Systemwide Data for Financial Planning and Analysis . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director of Systemwide Data for Financial Planning and Analysis to be responsible for overseeing, managing and gathering relevant data from across the California State University (CSU) System and generating reports and dashboards. This position will create and deliver actionable data-driven insight and analysis and work closely with stakeholders to help senior leaders, the Board of Trustees, and other key stakeholders understand financial performance and aid in their decision-making. This role requires strong familiarity with CSU financial, human resources, and student data, as well as the ability to analyze dependencies and relationships between these data sets. The incumbent will collaborate with functional and technical subject matter experts across many departments to join related data, analyze CSU trends in new ways, provide consistent metrics between business units, and identify areas for potential improvement in data analysis. Responsibilities Under the general direction of the Director, Management and Accounting Practices , the Assistant Director of Systemwide Data for Financial Planning and Analysis will: -Serve as the subject matter expert at the Chancellor’s Office for data integration and management across all budgeting and financial systems, including but not limited to Questica, Oracle, and Axiom. -Establish and enforce data standards, policies, and procedures to ensure data integrity, consistency, and interoperability between software systems. -Oversee and validate the accuracy, completeness, and timeliness of budget and financial data for analysis and transparency reporting for the CSU, implementing quality control measures and facilitating the resolution of data discrepancies. -Research and perform data management and quality control audits to advise corrective measures where necessary to ensure accuracy and validity of data prior to distribution. -Develop and maintain departmental standards for branding and data distribution to internal and external constituents. -Identify opportunities for process improvements, automation, and system enhancements to streamline budgeting operations and enable decision-making. -Design and build technical processes to standardize processes and tools, automate production of regularly scheduled requests to increase efficiency and capacity of the data team. Build, develop and maintain data models, reporting systems, data automation systems, dashboards and performance metrics that support key business decisions. -Support the design and implementation of data integration strategies to gather and consolidate systemwide data from various sources, including financial, human resources, student information systems, and other relevant data repositories. -Create reports/queries and run processes to extract information using the appropriate system (e.g. PeopleSoft, AWS) and program language, (e.g., SQL, R, Python, SAS). -Develop and maintain data models, multidimensional reports, dashboards, and visualizations to support financial planning, budgeting, and fiscal analysis, forecasting, and strategic decision-support activities across the CSU System. -Analyze complex data and large datasets to identify trends, patterns, areas for potential improvement, cost optimization, and strategic resource allocation. -Lead systemwide projects using advanced data modeling and analysis techniques to discover insights that will guide strategic decisions and uncover optimization opportunities. -Collaborate with functional and technical subject matter experts across information technology, human resources, institutional research, financial services, and budget to understand data dependencies and relationships between financial, human resources, student, and operational data. -Works as the primary liaison with the Business Intelligence/Data Operations team. -Partner with stakeholders to identify needs, purpose of the request, gather requirements, determine deliverables and timeline to meet business needs. -Ensure consistent application of standardized metrics, data definitions, and calculation methodologies across business units, departments, and universities to ensure data comparability and enable meaningful cross-functional and cross-institutional analyses. -Leverage data-driven insights and analyses to provide actionable recommendations to support strategic decision-making and resource allocation. -Develop and deliver data-driven presentations, reports, and visualizations to effectively communicate complex data findings, analyses, and recommendations to diverse stakeholders, including executive leadership, functional teams, and technical personnel. -Design and facilitate training programs that allow CSU employees to effectively utilize the cost dashboards. -Ensure data integrity, security, and compliance with relevant policies and regulations. -Stay current with emerging data analytics technologies and best practices. -Perform other duties as assigned. Qualifications This position requires: -Bachelor's degree in a relevant field such as data analytics, business administration, or a related discipline; Advanced degree preferred. -A minimum of five years of experience working in the CSU System and knowledge of the CSU operations is required. -Five to eight years of experience in advanced data analysis, with demonstrated experience conducting statistical analysis, data extraction, aggregation, and analysis and the ability to identify and translate business requirements into functional specifications. Experience working with large databases and analyzing significantly complex datasets. -Must have experience leading or managing projects, facilitating group discussions, and working in a fast-paced, demanding environment. -Experience with the CSU and CSU data systems (PIMS, CIRS, PeopleSoft, AWS, APDB). -Advanced analytical, mathematical, statistical, and organizational skills. -Excellent written and verbal communication skills. Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information, and troubleshoot problems. -Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities. -Strong customer service orientation. Ability to work with individuals at all levels of the organization. -Proficiency with common business software such as the Microsoft Office suite, particularly Excel (advanced user). -Proficiency in statistical techniques and methods, including experience with one or more statistical software packages such as R, SAS, and/or SPSS. -Proficiency in the use of data visualization tools such as Tableau/QuickSight. -Must be self-motivated, with strong interpersonal skills to work effectively with a wide variety of stakeholders. -Must be systems savvy with the ability to easily adapt to a changing environment and priorities. -Must be able to perform proficiently and possess the ability to quickly learn and adapt to new system technologies. -Strong familiarity with CSU financial, human resources, and student data systems and reporting tools. -Strong communication and presentation skills. -Attention to detail and commitment to data accuracy and integrity. -Knowledge of data governance, data security, and compliance standards. Preferred Qualifications -Proficiency with one or more programming languages such as SQL. -Familiarity with Amazon Cloud infrastructure (S3, Athena, QuickSight). Application Period Priority consideration will be given to candidates who apply by July 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 04, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Systemwide Data for Financial Planning and Analysis . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director of Systemwide Data for Financial Planning and Analysis to be responsible for overseeing, managing and gathering relevant data from across the California State University (CSU) System and generating reports and dashboards. This position will create and deliver actionable data-driven insight and analysis and work closely with stakeholders to help senior leaders, the Board of Trustees, and other key stakeholders understand financial performance and aid in their decision-making. This role requires strong familiarity with CSU financial, human resources, and student data, as well as the ability to analyze dependencies and relationships between these data sets. The incumbent will collaborate with functional and technical subject matter experts across many departments to join related data, analyze CSU trends in new ways, provide consistent metrics between business units, and identify areas for potential improvement in data analysis. Responsibilities Under the general direction of the Director, Management and Accounting Practices , the Assistant Director of Systemwide Data for Financial Planning and Analysis will: -Serve as the subject matter expert at the Chancellor’s Office for data integration and management across all budgeting and financial systems, including but not limited to Questica, Oracle, and Axiom. -Establish and enforce data standards, policies, and procedures to ensure data integrity, consistency, and interoperability between software systems. -Oversee and validate the accuracy, completeness, and timeliness of budget and financial data for analysis and transparency reporting for the CSU, implementing quality control measures and facilitating the resolution of data discrepancies. -Research and perform data management and quality control audits to advise corrective measures where necessary to ensure accuracy and validity of data prior to distribution. -Develop and maintain departmental standards for branding and data distribution to internal and external constituents. -Identify opportunities for process improvements, automation, and system enhancements to streamline budgeting operations and enable decision-making. -Design and build technical processes to standardize processes and tools, automate production of regularly scheduled requests to increase efficiency and capacity of the data team. Build, develop and maintain data models, reporting systems, data automation systems, dashboards and performance metrics that support key business decisions. -Support the design and implementation of data integration strategies to gather and consolidate systemwide data from various sources, including financial, human resources, student information systems, and other relevant data repositories. -Create reports/queries and run processes to extract information using the appropriate system (e.g. PeopleSoft, AWS) and program language, (e.g., SQL, R, Python, SAS). -Develop and maintain data models, multidimensional reports, dashboards, and visualizations to support financial planning, budgeting, and fiscal analysis, forecasting, and strategic decision-support activities across the CSU System. -Analyze complex data and large datasets to identify trends, patterns, areas for potential improvement, cost optimization, and strategic resource allocation. -Lead systemwide projects using advanced data modeling and analysis techniques to discover insights that will guide strategic decisions and uncover optimization opportunities. -Collaborate with functional and technical subject matter experts across information technology, human resources, institutional research, financial services, and budget to understand data dependencies and relationships between financial, human resources, student, and operational data. -Works as the primary liaison with the Business Intelligence/Data Operations team. -Partner with stakeholders to identify needs, purpose of the request, gather requirements, determine deliverables and timeline to meet business needs. -Ensure consistent application of standardized metrics, data definitions, and calculation methodologies across business units, departments, and universities to ensure data comparability and enable meaningful cross-functional and cross-institutional analyses. -Leverage data-driven insights and analyses to provide actionable recommendations to support strategic decision-making and resource allocation. -Develop and deliver data-driven presentations, reports, and visualizations to effectively communicate complex data findings, analyses, and recommendations to diverse stakeholders, including executive leadership, functional teams, and technical personnel. -Design and facilitate training programs that allow CSU employees to effectively utilize the cost dashboards. -Ensure data integrity, security, and compliance with relevant policies and regulations. -Stay current with emerging data analytics technologies and best practices. -Perform other duties as assigned. Qualifications This position requires: -Bachelor's degree in a relevant field such as data analytics, business administration, or a related discipline; Advanced degree preferred. -A minimum of five years of experience working in the CSU System and knowledge of the CSU operations is required. -Five to eight years of experience in advanced data analysis, with demonstrated experience conducting statistical analysis, data extraction, aggregation, and analysis and the ability to identify and translate business requirements into functional specifications. Experience working with large databases and analyzing significantly complex datasets. -Must have experience leading or managing projects, facilitating group discussions, and working in a fast-paced, demanding environment. -Experience with the CSU and CSU data systems (PIMS, CIRS, PeopleSoft, AWS, APDB). -Advanced analytical, mathematical, statistical, and organizational skills. -Excellent written and verbal communication skills. Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information, and troubleshoot problems. -Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities. -Strong customer service orientation. Ability to work with individuals at all levels of the organization. -Proficiency with common business software such as the Microsoft Office suite, particularly Excel (advanced user). -Proficiency in statistical techniques and methods, including experience with one or more statistical software packages such as R, SAS, and/or SPSS. -Proficiency in the use of data visualization tools such as Tableau/QuickSight. -Must be self-motivated, with strong interpersonal skills to work effectively with a wide variety of stakeholders. -Must be systems savvy with the ability to easily adapt to a changing environment and priorities. -Must be able to perform proficiently and possess the ability to quickly learn and adapt to new system technologies. -Strong familiarity with CSU financial, human resources, and student data systems and reporting tools. -Strong communication and presentation skills. -Attention to detail and commitment to data accuracy and integrity. -Knowledge of data governance, data security, and compliance standards. Preferred Qualifications -Proficiency with one or more programming languages such as SQL. -Familiarity with Amazon Cloud infrastructure (S3, Athena, QuickSight). Application Period Priority consideration will be given to candidates who apply by July 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Assistant Director of Alumni Relations University Advancement Job #535655 Close Date: Sunday, July 14, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535655) Administrator I, Assistant Director of Alumni Relations, Salary Range: $4,812 - $15,449 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position in University Advancement. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Assistant Director of Alumni Relations is responsible for leading outreach and engagement for the department. Working with department and divisional colleagues, this position engages with the many constituents of Forever Humboldt - alumni, donors, staff, faculty, students, families, and community members. This position’s priority is to create and facilitate local and regional engagement programs that help build a stronger connection to the university and cultivate pride for Cal Poly Humboldt. Key Responsibilities: Engagement - 35% Create and execute engagement programming, including but not limited to, overseeing use of the mobile alumni center to further the university’s goals and priorities. This programming may happen locally, regionally, and sometimes at night or on the weekends. Administrative - 30% Track and report on success of engagement efforts. Maintain fiscal responsibility when planning engagement opportunities. Oversee and maintain the inventory of promotional items for all alumni relations programming and partner use, ensuring stock is on hand. Ensure the brand image of the university is consistent. Promotion and Communication - 30% Widely market and promote the programs of the department using a variety of strategies aiming to reach a wide breadth of constituents on and off campus. Utilize a wide range of verbal, written, and digital communications approaches. Maintain an annual calendar of advancement engagement opportunities and collaborate with partners across campus to make them meaningful. Other Duties as Assigned - 5% Knowledge, Skills, and Abilities Associated with this Position Include: Strong written and verbal communications skills Demonstrated customer focus skills Ability to work with individuals from diverse backgrounds. Excellent organizational skills, Ability to collaborate closely with a creative team. Working knowledge and leadership ability for engagement programming. Minimum Qualifications: Five years of experience in a professional position with responsibility for constituent outreach, marketing, or similar; at least two years direct experience in alumni & engagement programming. A baccalaureate degree from an accredited university. Valid CA Class C driver’s license and willingness to drive the mid-size RV that serves as the mobile alumni center, sometimes on multi-day trips. Preferred Qualifications: Experience working in higher education. Experience working in alumni relations or other affinity-driven organization. Experience in a four-year, baccalaureate-granting university. Master's degree. Experience developing programs or communications designed to build affinity with an organization Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, July 14, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3312 Publication Date: June 14, 2024 Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Jul 14 2024 Pacific Daylight Time Closing Date/Time:
Jul 14, 2024
Assistant Director of Alumni Relations University Advancement Job #535655 Close Date: Sunday, July 14, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535655) Administrator I, Assistant Director of Alumni Relations, Salary Range: $4,812 - $15,449 monthly. This is a full-time, benefited, exempt, 12-month pay plan permanent position in University Advancement. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Assistant Director of Alumni Relations is responsible for leading outreach and engagement for the department. Working with department and divisional colleagues, this position engages with the many constituents of Forever Humboldt - alumni, donors, staff, faculty, students, families, and community members. This position’s priority is to create and facilitate local and regional engagement programs that help build a stronger connection to the university and cultivate pride for Cal Poly Humboldt. Key Responsibilities: Engagement - 35% Create and execute engagement programming, including but not limited to, overseeing use of the mobile alumni center to further the university’s goals and priorities. This programming may happen locally, regionally, and sometimes at night or on the weekends. Administrative - 30% Track and report on success of engagement efforts. Maintain fiscal responsibility when planning engagement opportunities. Oversee and maintain the inventory of promotional items for all alumni relations programming and partner use, ensuring stock is on hand. Ensure the brand image of the university is consistent. Promotion and Communication - 30% Widely market and promote the programs of the department using a variety of strategies aiming to reach a wide breadth of constituents on and off campus. Utilize a wide range of verbal, written, and digital communications approaches. Maintain an annual calendar of advancement engagement opportunities and collaborate with partners across campus to make them meaningful. Other Duties as Assigned - 5% Knowledge, Skills, and Abilities Associated with this Position Include: Strong written and verbal communications skills Demonstrated customer focus skills Ability to work with individuals from diverse backgrounds. Excellent organizational skills, Ability to collaborate closely with a creative team. Working knowledge and leadership ability for engagement programming. Minimum Qualifications: Five years of experience in a professional position with responsibility for constituent outreach, marketing, or similar; at least two years direct experience in alumni & engagement programming. A baccalaureate degree from an accredited university. Valid CA Class C driver’s license and willingness to drive the mid-size RV that serves as the mobile alumni center, sometimes on multi-day trips. Preferred Qualifications: Experience working in higher education. Experience working in alumni relations or other affinity-driven organization. Experience in a four-year, baccalaureate-granting university. Master's degree. Experience developing programs or communications designed to build affinity with an organization Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on Sunday, July 14, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3312 Publication Date: June 14, 2024 Advertised: Jun 14 2024 Pacific Daylight Time Applications close: Jul 14 2024 Pacific Daylight Time Closing Date/Time:
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Assistant Director of Human Resources performs limited supervisory and administrative duties in the Human Resources Department. Work involves assisting in the development and administration of personnel ordinances, policies, and procedures and assisting in ensuring adherence to applicable laws and regulations. This position also assumes risk management duties; including coordinating, monitoring, and addressing issues involving property, vehicles, general liability, and workers compensation insurance. Examples of Duties Assists department heads and elected officials with employee issues. Supervises professional staff, resolving problems as situations arise; approving time off, etc. Assumes duties of the Human Resources Director in their absence; attends Commissioners Court and other meetings. Assist with issues with Commissioners Court when necessary. Oversees unemployment hearings. Answer questions regarding terminated employees unemployment claims. Assists with development of personnel policies and procedures, adherence to federal, state and local laws and regulations. Assists and advises department heads and elected officials regarding inquiries about personnel policies, procedures and regulations. Oversees, evaluates programs and provides recommendations to the Commissioners Court regarding property, auto, general liability, workers compensation and health insurance programs. Performs research and analysis and makes budgetary recommendations on property, GL and vehicle insurance.Determines, coordinates and sometimes conducts safety training organization-wide. Assists Department Heads, Elected Officials and employees regarding all aspects of workers compensation from policies, and procedures to communication with TPA and medical providers about any and all WC matters; ensures compliance with the workers compensation act by monitoring all injury claims from initial reporting to claim settlement; additionally, coordinates and /or handle investigation of questionable claims. Communicates and interacts with inside and outside legal counsel and TPA in any matters related to WC, Property, Auto, and General liability. Meets, participates, provides information during hearings, dispute resolutions and mediations matters. Maintains up to date data related to vehicle and property schedules as well as maintaining up to date data related to WC, Auto, property, general liability claims by department in order to evaluate risks and liability exposures; coordinates all changes to property and vehicle insurance with insurance companies to ensure that property, vehicles and equipment is appropriate and current. Acts as liaison to the Texas Association of Counties with regard to risk issues like WC, workplace safety, vehicle and general liability insurance and accident follow-ups; coordinates all changes to WC codes and number of employees with insurer to ensure that codes and employees are classified correctly; coordinates updates and schedules safety classes as needed. Assists in the pre-bid conference and evaluates RFP specifications for insurance programs. Administers Denton County employee drug testing program in compliance with DOT regulations. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications Bachelor's degree in related field and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required. SHRM-CP or SHRM-SCP preferred. ARM preferred. Possession of a valid driver's license. Must obtain a State of Texas driver's license within 90 days. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Jul 18, 2024
Full Time
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Assistant Director of Human Resources performs limited supervisory and administrative duties in the Human Resources Department. Work involves assisting in the development and administration of personnel ordinances, policies, and procedures and assisting in ensuring adherence to applicable laws and regulations. This position also assumes risk management duties; including coordinating, monitoring, and addressing issues involving property, vehicles, general liability, and workers compensation insurance. Examples of Duties Assists department heads and elected officials with employee issues. Supervises professional staff, resolving problems as situations arise; approving time off, etc. Assumes duties of the Human Resources Director in their absence; attends Commissioners Court and other meetings. Assist with issues with Commissioners Court when necessary. Oversees unemployment hearings. Answer questions regarding terminated employees unemployment claims. Assists with development of personnel policies and procedures, adherence to federal, state and local laws and regulations. Assists and advises department heads and elected officials regarding inquiries about personnel policies, procedures and regulations. Oversees, evaluates programs and provides recommendations to the Commissioners Court regarding property, auto, general liability, workers compensation and health insurance programs. Performs research and analysis and makes budgetary recommendations on property, GL and vehicle insurance.Determines, coordinates and sometimes conducts safety training organization-wide. Assists Department Heads, Elected Officials and employees regarding all aspects of workers compensation from policies, and procedures to communication with TPA and medical providers about any and all WC matters; ensures compliance with the workers compensation act by monitoring all injury claims from initial reporting to claim settlement; additionally, coordinates and /or handle investigation of questionable claims. Communicates and interacts with inside and outside legal counsel and TPA in any matters related to WC, Property, Auto, and General liability. Meets, participates, provides information during hearings, dispute resolutions and mediations matters. Maintains up to date data related to vehicle and property schedules as well as maintaining up to date data related to WC, Auto, property, general liability claims by department in order to evaluate risks and liability exposures; coordinates all changes to property and vehicle insurance with insurance companies to ensure that property, vehicles and equipment is appropriate and current. Acts as liaison to the Texas Association of Counties with regard to risk issues like WC, workplace safety, vehicle and general liability insurance and accident follow-ups; coordinates all changes to WC codes and number of employees with insurer to ensure that codes and employees are classified correctly; coordinates updates and schedules safety classes as needed. Assists in the pre-bid conference and evaluates RFP specifications for insurance programs. Administers Denton County employee drug testing program in compliance with DOT regulations. Regular and punctual attendance is required. Performs other related duties as required. Minimum Qualifications Bachelor's degree in related field and a minimum five years of experience in a related field; or an equivalent combination of education and related experience required. SHRM-CP or SHRM-SCP preferred. ARM preferred. Possession of a valid driver's license. Must obtain a State of Texas driver's license within 90 days. Supplemental Information To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
CITY OF ATLANTA, GA
College Park, Georgia, United States
Salary range: $129,296-$161,647 General Description and Classification Standards The proponent will effectively manage a staff comprised of Department of Aviation and consultant personnel, whose primary objective is to plan, design, build, and maintain airport facilities in a safe and efficient manner. The Department’s capital program has work divided into numerous areas, or types, of work. We are seeking a highly skilled and experienced Assistant Director of Structural Engineering to lead our engineering team. The ideal candidate will be responsible for overseeing all structural engineering projects, ensuring their successful completion within budget and on schedule. They will also play a key role in developing and implementing engineering standards, procedures, and best practices. The Assistant Director’s position will be responsible for managing, designing, and overseeing engineering designs and collaborating with other disciplines. Most designs will be produced by on-call design consultants under contract to the Department of Aviation. Design management includes managing task orders, design budgets, technical details of design, and schedules. The designs include building, utilities, airfield, roadway, and other specialized designs. The proponent will also be responsible for supporting the Department’s tenant review process, whereby the proponent will also be reviewing designs submitted by airport tenants. When workload allows, the proponent may be allowed to self-perform design. The individual provides day-to-day guidance to staff members on project-related issues as well as ensures compliance with program processes and procedures including the monitoring and mitigation of risk to project execution. The proponent will also perform administrative management functions. This is NOT a routine promotional level position and the specific justification for classification at this level must be documented. Supervision Received This position requires work to be completed independently with minimum supervision. Direction received is a function of the task, with direction focusing on strategic objectives as well as project detail and is typically collaborative in nature. Minimum Qualifications Education and Experience Bachelor’s degree in Structural Engineering, Civil Engineering, or related area (Equivalent professional experience may be considered for substitution for the required degree on an exception basis),10 years of work experience in medium and large hub airport construction or similar area with some experience as a supervisor, team leader, etc. Preferred Education & Experience Master's degree in Engineering, or related area (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 10 years of work experience in medium and large hub airport design and construction or similar area with some experience as a supervisor, team leader, etc. Licensures and Certifications Preferred: Professional Engineering License (P.E.) Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. The typical work environment is in a Department of Aviation office. However, the proponent is expected to visit projects in the field under all weather conditions. The proponent is also expected to visit project sites at night or on weekends as work and project circumstances dictate. The proponent is also required to workday or night shifts at the airport’s Emergency Operations Center (EOC) when extenuating circumstances dictate such work. These shifts may require staying at the EOC for consecutive days. Closing Date/Time: 2024-08-09
Jun 28, 2024
Full Time
Salary range: $129,296-$161,647 General Description and Classification Standards The proponent will effectively manage a staff comprised of Department of Aviation and consultant personnel, whose primary objective is to plan, design, build, and maintain airport facilities in a safe and efficient manner. The Department’s capital program has work divided into numerous areas, or types, of work. We are seeking a highly skilled and experienced Assistant Director of Structural Engineering to lead our engineering team. The ideal candidate will be responsible for overseeing all structural engineering projects, ensuring their successful completion within budget and on schedule. They will also play a key role in developing and implementing engineering standards, procedures, and best practices. The Assistant Director’s position will be responsible for managing, designing, and overseeing engineering designs and collaborating with other disciplines. Most designs will be produced by on-call design consultants under contract to the Department of Aviation. Design management includes managing task orders, design budgets, technical details of design, and schedules. The designs include building, utilities, airfield, roadway, and other specialized designs. The proponent will also be responsible for supporting the Department’s tenant review process, whereby the proponent will also be reviewing designs submitted by airport tenants. When workload allows, the proponent may be allowed to self-perform design. The individual provides day-to-day guidance to staff members on project-related issues as well as ensures compliance with program processes and procedures including the monitoring and mitigation of risk to project execution. The proponent will also perform administrative management functions. This is NOT a routine promotional level position and the specific justification for classification at this level must be documented. Supervision Received This position requires work to be completed independently with minimum supervision. Direction received is a function of the task, with direction focusing on strategic objectives as well as project detail and is typically collaborative in nature. Minimum Qualifications Education and Experience Bachelor’s degree in Structural Engineering, Civil Engineering, or related area (Equivalent professional experience may be considered for substitution for the required degree on an exception basis),10 years of work experience in medium and large hub airport construction or similar area with some experience as a supervisor, team leader, etc. Preferred Education & Experience Master's degree in Engineering, or related area (Equivalent professional experience may be considered for substitution for the required degree on an exception basis). 10 years of work experience in medium and large hub airport design and construction or similar area with some experience as a supervisor, team leader, etc. Licensures and Certifications Preferred: Professional Engineering License (P.E.) Essential Capabilities and Work Environment Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. The typical work environment is in a Department of Aviation office. However, the proponent is expected to visit projects in the field under all weather conditions. The proponent is also expected to visit project sites at night or on weekends as work and project circumstances dictate. The proponent is also required to workday or night shifts at the airport’s Emergency Operations Center (EOC) when extenuating circumstances dictate such work. These shifts may require staying at the EOC for consecutive days. Closing Date/Time: 2024-08-09
CITY OF ESCONDIDO, CA
City of Escondido, California, United States
Summary If you want to join a hard-working team that shares a commitment to keep the City of Escondido safe, clean and efficiently run, consider a career with the City of Escondido. We have an opening for the position of Assistant Director of Utilities Construction & Engineering in our Utilities Department/Wastewater Division. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website. Under administrative direction, directs, manages, supervises, and coordinates the activities and operations of a Utilities Division. Depending upon work assignment, manages specific utility sections, work groups, and/or service areas including Escondido-Vista Water Treatment Plant (WTP), Hale Avenue Resource Recovery Facility (HARRF), Escondido Canal, Bear Valley Hydro-Electric Power Plant, Lakes Dixon and Wohlford, Daley Ranch Nature Area, water/field operations, water quality operations, recycled water distribution, water conservation program, wastewater collection operations, functions, program areas and construction of water and wastewater projects; coordinates assigned activities with other sections, divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Director of Utilities. Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assists in the management of the Utilities Department; assumes responsibility for managing multiple sections, work groups, and/or service areas of the Utilities Department including the maintenance and operation of the Escondido-Vista Water Treatment Plant, Hale Avenue Resource Recovery Facility (HARRF), Escondido Canal, Hydro-Electric Plant, and Lakes and Daley Ranch as well as water/field operations, conservation programs and wastewater collection functions and other program areas to ensure a high level of service. Manages the planning, design, and construction of water and wastewater projects in order to maintain quality service levels. Participates in the development and implementation of an efficient Capital Improvement Program; recommends projected budget requirements to adequately fund said program. Manages and participates in the selection, negotiation and administration of consultant contracts to implement the Capital Improvement Program and other work as needed to maintain quality water and wastewater systems. Manages the administration of Utilities Department construction contracts; payments, inspection, compliance and quality control. Develops and implements goals, objectives, policies, and priorities for assigned service areas, programs, and operations; recommends and administers policies and procedures. Develops policies, procedures, and standards for water and wastewater systems design, operation, and maintenance; plans for the Division's capital improvement/replacement program. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within division and departmental policy, appropriate service and staffing levels. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve issues. Oversees and administers the operations of assigned sections and programs in compliance with federal, state, and local guidelines, requirements, and regulations; provides oversight for translating new law into functional activity for compliance. Prepares the budget for area of assignment. Forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Oversees safety programs for assigned sections and work groups; assists with action planning for safety programs; responds to workers' compensation issues. Provides responsible staff assistance to the Director of Utilities; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned utilities programs, policies, and procedures as appropriate. Serves as the liaison for assigned sections, work groups, and service areas of the Utilities Department to other sections, divisions, departments, and outside agencies; participates in meetings with City staff, vendors, consultants, and regulatory agencies; negotiates and resolves sensitive and controversial issues. Manages and participates in the preparation and review of a variety of reports to regulatory agencies. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of utilities. Oversees and participates in providing customer service to internal and external customers; responds to and resolves difficult and sensitive citizen inquiries and complaints. Performs related duties as required. QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of assigned utilities program areas including maintenance and operation of water treatment plant, wastewater treatment plant, lift stations, pumping stations, hydro-electric power plant, canal, lakes, and open space management as well as water/field operations and wastewater collection operations, functions, and program areas. Water and wastewater related engineering and construction, including, but not limited to treatment plants, dams, lift stations, pump stations, pipelines and force mains. Principles and practices of program development and administration. Principles and practices of water or wastewater utility operations. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Principles and practices of project management, administration, and coordination. Current methods, terminology, equipment, tools, and materials utilized in the operation, maintenance, and repair of water or wastewater treatment plants and related systems and structures. Types and level of maintenance and repair activities generally performed in utilities operations. Physical, microbiological, and chemical processes involved in water and wastewater treatment. Hydro-electric power generation principles. Principles of hydraulics involved in the operation of distribution systems. Backflow prevention principles and practices. Sampling techniques and methods for bacteriological, chemical, and organic analysis. Mathematical principles. Geography and utilities systems of the City. Principles of business letter writing and report preparation. Occupational hazards and standard safety precautions. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to: Oversee and participate in the management of multiple sections, work groups, and/or service areas within a comprehensive utilities division. Oversee, direct, and coordinate the work of lower level staff. Select, supervise, train, and evaluate staff. Participate in the development and administration of goals, objectives, and procedures for assigned areas of responsibility. Research, analyze, and evaluate new service delivery methods and techniques. Prepare and administer program budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Analyze and take appropriate action to correct construction and functional fault in equipment, buildings, lines, and appurtenances of the plants. Learn and apply computer hardware and software to enhance plant operation and maintenance. Oversee and participate in the compilation of data, maintenance of records and files, and the preparation of clear and concise administrative and financial reports. Interpret and apply federal, state, and local policies, laws, and regulations. Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Ensure adherence to established safety rules, regulations and guidelines. Oversee and participate in the provision of a high level of customer service to internal and external customers. Respond to requests and inquiries from the general public; tactfully and courteously represent the Utilities Department during public contacts. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Demonstrate an awareness and appreciation of the cultural diversity of the community. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Minimum Requirements Assistant Director of Utilities / Construction & Engineering Education/Training: A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a closely related field. Experience: Seven years (Full-Time equivalent) of increasingly responsible experience in water or wastewater utility administration/engineering including three years of administrative and supervisory responsibility. Additional years of related experience may be substituted for the required education. License or Certificate: Must be a registered Civil Engineer with the State of California. Possession of an appropriate, valid California driver's license. Supplemental Information NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing. SELECTION PROCEDURE Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list. All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®. The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment. Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt. VETERANS' PREFERENCE Eligible individuals are those who meet the following criteria: Served in the U.S. armed forces Received an honorable discharge Did not retire from military service Seeking employment with the City of Escondido for the first time. Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination. ABOUT OUR CITY The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise. EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request. The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms. For a more detailed overview of this benefits package, please visit the Management Benefit Summary. Closing Date/Time: 7/29/2024 5:00 PM Pacific
Jul 09, 2024
Full Time
Summary If you want to join a hard-working team that shares a commitment to keep the City of Escondido safe, clean and efficiently run, consider a career with the City of Escondido. We have an opening for the position of Assistant Director of Utilities Construction & Engineering in our Utilities Department/Wastewater Division. For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's website. Under administrative direction, directs, manages, supervises, and coordinates the activities and operations of a Utilities Division. Depending upon work assignment, manages specific utility sections, work groups, and/or service areas including Escondido-Vista Water Treatment Plant (WTP), Hale Avenue Resource Recovery Facility (HARRF), Escondido Canal, Bear Valley Hydro-Electric Power Plant, Lakes Dixon and Wohlford, Daley Ranch Nature Area, water/field operations, water quality operations, recycled water distribution, water conservation program, wastewater collection operations, functions, program areas and construction of water and wastewater projects; coordinates assigned activities with other sections, divisions, departments, and outside agencies; and provides highly responsible and complex administrative support to the Director of Utilities. Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assists in the management of the Utilities Department; assumes responsibility for managing multiple sections, work groups, and/or service areas of the Utilities Department including the maintenance and operation of the Escondido-Vista Water Treatment Plant, Hale Avenue Resource Recovery Facility (HARRF), Escondido Canal, Hydro-Electric Plant, and Lakes and Daley Ranch as well as water/field operations, conservation programs and wastewater collection functions and other program areas to ensure a high level of service. Manages the planning, design, and construction of water and wastewater projects in order to maintain quality service levels. Participates in the development and implementation of an efficient Capital Improvement Program; recommends projected budget requirements to adequately fund said program. Manages and participates in the selection, negotiation and administration of consultant contracts to implement the Capital Improvement Program and other work as needed to maintain quality water and wastewater systems. Manages the administration of Utilities Department construction contracts; payments, inspection, compliance and quality control. Develops and implements goals, objectives, policies, and priorities for assigned service areas, programs, and operations; recommends and administers policies and procedures. Develops policies, procedures, and standards for water and wastewater systems design, operation, and maintenance; plans for the Division's capital improvement/replacement program. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within division and departmental policy, appropriate service and staffing levels. Plans, directs, coordinates, and reviews the work plan for assigned staff; assigns work activities, projects, and programs; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve issues. Oversees and administers the operations of assigned sections and programs in compliance with federal, state, and local guidelines, requirements, and regulations; provides oversight for translating new law into functional activity for compliance. Prepares the budget for area of assignment. Forecasts funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements adjustments. Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures. Oversees safety programs for assigned sections and work groups; assists with action planning for safety programs; responds to workers' compensation issues. Provides responsible staff assistance to the Director of Utilities; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned utilities programs, policies, and procedures as appropriate. Serves as the liaison for assigned sections, work groups, and service areas of the Utilities Department to other sections, divisions, departments, and outside agencies; participates in meetings with City staff, vendors, consultants, and regulatory agencies; negotiates and resolves sensitive and controversial issues. Manages and participates in the preparation and review of a variety of reports to regulatory agencies. Serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of utilities. Oversees and participates in providing customer service to internal and external customers; responds to and resolves difficult and sensitive citizen inquiries and complaints. Performs related duties as required. QUALIFICATIONS Knowledge of: Operational characteristics, services, and activities of assigned utilities program areas including maintenance and operation of water treatment plant, wastewater treatment plant, lift stations, pumping stations, hydro-electric power plant, canal, lakes, and open space management as well as water/field operations and wastewater collection operations, functions, and program areas. Water and wastewater related engineering and construction, including, but not limited to treatment plants, dams, lift stations, pump stations, pipelines and force mains. Principles and practices of program development and administration. Principles and practices of water or wastewater utility operations. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations. Principles and practices of project management, administration, and coordination. Current methods, terminology, equipment, tools, and materials utilized in the operation, maintenance, and repair of water or wastewater treatment plants and related systems and structures. Types and level of maintenance and repair activities generally performed in utilities operations. Physical, microbiological, and chemical processes involved in water and wastewater treatment. Hydro-electric power generation principles. Principles of hydraulics involved in the operation of distribution systems. Backflow prevention principles and practices. Sampling techniques and methods for bacteriological, chemical, and organic analysis. Mathematical principles. Geography and utilities systems of the City. Principles of business letter writing and report preparation. Occupational hazards and standard safety precautions. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Ability to: Oversee and participate in the management of multiple sections, work groups, and/or service areas within a comprehensive utilities division. Oversee, direct, and coordinate the work of lower level staff. Select, supervise, train, and evaluate staff. Participate in the development and administration of goals, objectives, and procedures for assigned areas of responsibility. Research, analyze, and evaluate new service delivery methods and techniques. Prepare and administer program budgets. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Analyze and take appropriate action to correct construction and functional fault in equipment, buildings, lines, and appurtenances of the plants. Learn and apply computer hardware and software to enhance plant operation and maintenance. Oversee and participate in the compilation of data, maintenance of records and files, and the preparation of clear and concise administrative and financial reports. Interpret and apply federal, state, and local policies, laws, and regulations. Understand the organization, operation, and services of the City and of outside agencies as necessary to assume assigned responsibilities. Ensure adherence to established safety rules, regulations and guidelines. Oversee and participate in the provision of a high level of customer service to internal and external customers. Respond to requests and inquiries from the general public; tactfully and courteously represent the Utilities Department during public contacts. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Demonstrate an awareness and appreciation of the cultural diversity of the community. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Minimum Requirements Assistant Director of Utilities / Construction & Engineering Education/Training: A Bachelor’s degree from an accredited college or university with major course work in civil engineering or a closely related field. Experience: Seven years (Full-Time equivalent) of increasingly responsible experience in water or wastewater utility administration/engineering including three years of administrative and supervisory responsibility. Additional years of related experience may be substituted for the required education. License or Certificate: Must be a registered Civil Engineer with the State of California. Possession of an appropriate, valid California driver's license. Supplemental Information NOTE: For a complete listing of job duties and qualifications, please refer to the corresponding job description, which can be obtained from the Human Resources Department or downloaded from the City's web site. The City of Escondido is committed to a drug and alcohol free workplace. All applicants will be subject to fingerprint investigation before a conditional offer of employment is extended. A pre-employment medical examination will be conducted following a conditional offer of employment for all positions. Safety sensitive positions will include a pre-employment drug screen. Positions subject to the Department of Transportation (DOT) regulations will be subject to DOT pre-employment drug testing and random drug and alcohol testing. SELECTION PROCEDURE Applications will be screened and the most qualified candidates will be invited to appear for testing. All positions require the ability to read, write and speak English. Types of tests may include written and/or oral examination, physical agility, practical exam or other appropriate job-related selection process. When testing is completed, candidates will be ranked on an eligibility list in the order of their test score. Selection for appointments is made from names certified on the eligibility list. All appointments are subject to the successful completion of background investigation including LIVESCAN fingerprinting, and will be required to submit verification of the legal right to work in the United States. Qualification by a medical examination will be required at the time of appointment. After appointment, classified employees must satisfactorily complete a probationary period to be eligible for regular status. In accordance with the Immigration Reform and Control Act of 1986, all new employees must produce proof of eligibility to work in the United States within the first three days of their employment. The City of Escondido participates in E-Verify®. The Loyalty Oath will be administered to all new employees on their first day of hire. New employees hired into positions that require a driver's license must provide proof of a valid California Driver's License of the appropriate class level on their first day of employment. Additional information regarding the essential functions and physical, environmental and communication demands of the position may be obtained from the Human Resources Department. If you require reasonable accommodation in the testing process, such as an alternate means of testing, you must contact the Human Resources Department by the final filing date to complete a Request for Reasonable Accommodation form. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. Note: Pursuant to California Civil Code section 1786.53, the City of Escondido shall provide to all job candidates a copy of any records of arrest, indictment, conviction, civil judicial action, tax lien or outstanding judgment which was obtained in the course of conducting an evaluation for employment, assignment, and/or promotion. A copy of this information, if received by the City, will be given to candidates within seven days of the City's receipt. VETERANS' PREFERENCE Eligible individuals are those who meet the following criteria: Served in the U.S. armed forces Received an honorable discharge Did not retire from military service Seeking employment with the City of Escondido for the first time. Guard and Reserve active duty for training purposes does not qualify for veterans' preference. Proof of eligibility (copy of DD-214) must be submitted at time of application, or later if the promulgation of the eligibility list will not be delayed. Veterans' preference credit will only be applied to eligible applicants who attained a passing grade (total score exclusive of credit) on the final open examination. ABOUT OUR CITY The City of Escondido is a prominent agricultural, commercial hub and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state of the art hospital. Established in 1888, the city's rich past brings charm and stability to the community; yet integrated with Escondido's treasured heritage is a progressive future, bright and brimming with promise. EOE The City of Escondido does not discriminate on the basis of race, color, religion, disability, sex, age, national origin, or sexual orientation. We will attempt to reasonably accommodate applicants with disabilities upon request. The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. The Benefits of Choice program offers you a range of benefits. You choose the coverage that is right for you, your family and your budget. Read this e-Guide for an overview of your options, with links to additional details and forms. For a more detailed overview of this benefits package, please visit the Management Benefit Summary. Closing Date/Time: 7/29/2024 5:00 PM Pacific
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under general supervision, the Assistant Director of Community and Government Relations is responsible for establishing and fostering relationships with elected officials and the external community to promote San José State University (SJSU), with primary responsibility for local government and community relations, and reports to the Senior Director of Community and Government Relations. This position assists in the planning and implementation of engagement strategies and initiatives to advance the university's mission, priorities, and interests. Key Responsibilities Represent the Community and Government Relations team and the University at community meetings, neighborhood councils, hearings, and external events related to university programs, policies, priorities, and mission, and will recommend and coordinate the implementation of administrative policies to carry out the objectives of the university and department more effectively and efficiently. Assist the university and departments in making local government and community connections, and identifying opportunities for partnerships, grants, and funding opportunities. Maintain positive working relationships and open communication channels with on-campus partners across different units. Responsible for developing campus expertise and knowledge on departments that will help promote advocacy efforts and serve as a resource to those departments in communicating governmental-related issues. Develop and execute community outreach programs, events, and initiatives to inform and increase support among government officials, strengthen town-gown relations, and deepen the university's community engagement efforts. Research and provide information to elected officials and community leaders on SJSU’s contributions to the community and areas of interest. Assist in developing communications materials, including newsletters, fact sheets, and social media content, to support the Community and Government Relations team’s efforts. Assist the Senior Director of Community and Government Relations on advocacy efforts, including annual advocacy visits to Sacramento and Washington, D.C. when needed. Assist with the development of the legislative request and documentation, including literature appropriate for supporting legislative requests. Assist campus departments and colleagues with external stakeholder engagement. Draft correspondence to elected officials and external stakeholders. Gather data and prepare policy briefs and reports in response to inquiries from internal and external stakeholders. Knowledge, Skills & Abilities Knowledge and understanding of political institutions and organizations at the local and state government Ability to establish credibility and cultivate productive relationships across organizations Ability to communicate with constituents in a professional and respectful manner Knowledge of computer software, including Google Suite programs Ability to be self-motivated; detail and goal-oriented with the ability to quickly pick up concepts and apply them to their work; and utilize utmost discretion as it relates to dealing with confidential materials; with the ability to travel and work evenings and/or weekends Demonstrate highly developed analytical and conceptual skills for use in advocacy programs, government relations, issues management, and managerial support Excellent writing skills and strong public speaking skills to make presentations to individuals or groups Lead varying initiatives through a collaborative, service-oriented and communicative approach Required Qualifications Bachelor’s degree or equivalent from an accredited college or university Demonstrated experience in developing, planning, and executing special projects and programs Demonstrated skills in advancing organizational goals and relationships with internal and external constituencies Preferred Qualifications Bachelor’s degree or equivalent from an accredited college or university in a job-related field Demonstrated experience in developing, planning, and executing special projects and programs related to community and government relations Two to three years of experience, demonstrating skills in advancing organizational goals and relationships with internal and external constituencies Compensation Classification: Administrator I Anticipated Hiring Range: $7,167/month - $7,583/month CSU Salary Range: $3,938/month - $11,703/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 25, 2024 through July 2, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 26, 2024
Job Summary Under general supervision, the Assistant Director of Community and Government Relations is responsible for establishing and fostering relationships with elected officials and the external community to promote San José State University (SJSU), with primary responsibility for local government and community relations, and reports to the Senior Director of Community and Government Relations. This position assists in the planning and implementation of engagement strategies and initiatives to advance the university's mission, priorities, and interests. Key Responsibilities Represent the Community and Government Relations team and the University at community meetings, neighborhood councils, hearings, and external events related to university programs, policies, priorities, and mission, and will recommend and coordinate the implementation of administrative policies to carry out the objectives of the university and department more effectively and efficiently. Assist the university and departments in making local government and community connections, and identifying opportunities for partnerships, grants, and funding opportunities. Maintain positive working relationships and open communication channels with on-campus partners across different units. Responsible for developing campus expertise and knowledge on departments that will help promote advocacy efforts and serve as a resource to those departments in communicating governmental-related issues. Develop and execute community outreach programs, events, and initiatives to inform and increase support among government officials, strengthen town-gown relations, and deepen the university's community engagement efforts. Research and provide information to elected officials and community leaders on SJSU’s contributions to the community and areas of interest. Assist in developing communications materials, including newsletters, fact sheets, and social media content, to support the Community and Government Relations team’s efforts. Assist the Senior Director of Community and Government Relations on advocacy efforts, including annual advocacy visits to Sacramento and Washington, D.C. when needed. Assist with the development of the legislative request and documentation, including literature appropriate for supporting legislative requests. Assist campus departments and colleagues with external stakeholder engagement. Draft correspondence to elected officials and external stakeholders. Gather data and prepare policy briefs and reports in response to inquiries from internal and external stakeholders. Knowledge, Skills & Abilities Knowledge and understanding of political institutions and organizations at the local and state government Ability to establish credibility and cultivate productive relationships across organizations Ability to communicate with constituents in a professional and respectful manner Knowledge of computer software, including Google Suite programs Ability to be self-motivated; detail and goal-oriented with the ability to quickly pick up concepts and apply them to their work; and utilize utmost discretion as it relates to dealing with confidential materials; with the ability to travel and work evenings and/or weekends Demonstrate highly developed analytical and conceptual skills for use in advocacy programs, government relations, issues management, and managerial support Excellent writing skills and strong public speaking skills to make presentations to individuals or groups Lead varying initiatives through a collaborative, service-oriented and communicative approach Required Qualifications Bachelor’s degree or equivalent from an accredited college or university Demonstrated experience in developing, planning, and executing special projects and programs Demonstrated skills in advancing organizational goals and relationships with internal and external constituencies Preferred Qualifications Bachelor’s degree or equivalent from an accredited college or university in a job-related field Demonstrated experience in developing, planning, and executing special projects and programs related to community and government relations Two to three years of experience, demonstrating skills in advancing organizational goals and relationships with internal and external constituencies Compensation Classification: Administrator I Anticipated Hiring Range: $7,167/month - $7,583/month CSU Salary Range: $3,938/month - $11,703/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 25, 2024 through July 2, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #LI-RC1 Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Santa Clara, CA
Santa Clara, California, United States
Description The City of Santa Clara is recruiting for an Assistant Director of Electric Utility for its Electric Utility, Silicon Valley Power (SVP) for a five-year limited term to provide management oversight to maintain SVP’s project implementation schedule. At a minimum, this new position will be responsible for supporting SVP’s three receiving station projects, the new 115kV transmission project, and other system expansion projects. For additional information and to apply, please see Teri Black & Co. at Assistant Director of Electric Utility . As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. This recruitment is being conducted by Teri Black & Co. In order to be considered for this position, please apply via Teri Black & Co. at Assistant Director of Electric Utility . Candidates are encouraged to apply to receive first consideration. The posting closes on Sunday, August 4, 2024. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: 8/4/2024 5:00 PM Pacific
Jul 03, 2024
Full Time
Description The City of Santa Clara is recruiting for an Assistant Director of Electric Utility for its Electric Utility, Silicon Valley Power (SVP) for a five-year limited term to provide management oversight to maintain SVP’s project implementation schedule. At a minimum, this new position will be responsible for supporting SVP’s three receiving station projects, the new 115kV transmission project, and other system expansion projects. For additional information and to apply, please see Teri Black & Co. at Assistant Director of Electric Utility . As a member of the City's Unclassified Service, this is an "at-will" position and the incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and values. Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application. This recruitment is being conducted by Teri Black & Co. In order to be considered for this position, please apply via Teri Black & Co. at Assistant Director of Electric Utility . Candidates are encouraged to apply to receive first consideration. The posting closes on Sunday, August 4, 2024. The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov . THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED BELOW. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. City of Santa Clara Benefit Summary Overview for Bargaining Unit #9 Miscellaneous Unclassified Management This summary provides a brief overview of the City of Santa Clara’s benefits available to Bargaining Unit #9 employees in 2024. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager’s Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change. Retirement: Membership in the California Public Employees Retirement System (CalPERS) Classic Employees: 2.7% @ age 55 formula -employee pays 8.00% of gross pay, minus $61 bi-weekly New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay Medicare and Social Security (FICA) Employee pays 6.20% up to $10,397.40(Social Security) and 1.45% (Medicare) of gross pay Health Insurance: City contribution up to $2042.82/month, based on enrollment in a CalPERS health plan Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis Coverage is effective as early asthe first day of the monthafter date of hire If an employee enrolls in a plan with a premium that is less than $946.86/month, they will be paid the difference in cash Employees hired on or after 1/1/2023who opt-out of City-offered health insurance and provide annual attestation and acceptableproof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details Dental Insurance: Choice of two Delta Dental plans; enrollment is mandatory City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Vision Insurance: Choice of two VSP plans City pays lowest cost employee only plan; additional cost is paid by employee Coverage is effective as early asthe first day of the monthafter date of hire Voluntary Employee Beneficiary Association (VEBA): City contributes $50.00 a month toward employee’s VEBA account Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax) Life Insurance: City pays for $50,000 of Basic Life Insurance coverage Coverage is effective the first of the month after one calendar month of employment Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children State Disability Insurance (SDI): Employee pays 1.1% of gross pay (includes Paid Family Leave) 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information Paid Family Leave (PFL): Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information Long Term Disability (LTD) Insurance: Benefit is 60% of basic wage up to $13,333; max $8,000/month City paid benefit. City pays $.207/$100 of insured earnings 60 calendar day waiting period Coverage is effective the first of the month after one calendar month of employment Deferred Compensation: Voluntary plan through Nationwide Retirement Solutions Employee may contribute up to the lesser of the IRS maximum or100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules Flexible Spending Account (IRS Section 125 Plan): Employee may contribute up to $3,200per year in pre-tax dollars to a health care spending account Employee may contribute up to $5,000 per year in pre-tax dollars to a dependent care spending account Employee may contribute up to $315per month in pre-tax dollars to a commuter benefit plan Vacation: Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service For 1 -4 years of service: 10 days (80 hours)/year For 5 -9 years of service: 15 days (120 hours)/year For 10 - 15 years of service: 21 days (168 hours)/year For 16 - 20 years of service: 22 days (176 hours)/year For 21+ years of service: 24 days (192 hours)/year Maximum accrual is 480 hours Once per year, employees can elect to convert up to 80 hours of accrued vacation to cash to be paid out in up to two cash-outs the following calendar year Sick Leave: Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual Up to 48 hours/year of accumulated sick leave may be used for family illness Up to 32 hours/year of accumulated sick leave may be used for personal leave Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation) Partial sick leave payoff provision on retirement depending on years of service Management Leave: 120 hours of management leave credited to employees each January 1st New employees hired between January 1st and June 30th receive 120 hours of management leave their first year New employees hired between July 1st and December 31st receive 60 hours of management leave their first year Unused management leave may be carried over from one calendar year to the next; however, an employee may never have more than 240 hours (calendar years 2021 through 2024) of “banked” management leave Holidays: Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year) Mobile Communication Device Allowance: $80/month in lieu of carrying a City-issued cell phone Auto Allowance (an alternative to mileage reimbursement or use of a City vehicle): Department Heads receive $320/month (up to $520, with City Manager approval). Assistant Department Heads and Division Managers can receive $200/month (Up to $500 with City Manager approval) Tuition Reimbursement Program: Up to $2,000 per fiscal year for tuition reimbursement Employee Assistance Program: Confidential counseling to employees and dependents. Up to maximum of five (5) consultations per family member per incident per year City paid benefit Retiree Medical Reimbursement Program: Employees who retire from the City with at least ten (10) years of service shall receive reimbursement to help cover retiree single health insurance premiums. The reimbursement maximum includes the PEMHCA minimum. Up to age 65, retirees are eligible for reimbursement up to$416/month in 2024(amount adjusted annually) After age 65, retirees are eligible for reimbursement up to $249/month in 2024(amount adjusted annually) Alternate Work Schedule: An employee shall be eligible to work a 9/80 alternate work schedule according to the conditions, criteria, and requirements set forth in City Manager's Directive 71. Requests to work a 9/80 schedule shall be made through or by the Department Head to the City Manager. The City Manager must approve the schedule and the City Manager or Department Head (for employees other than Department Heads) may terminate the schedule at anytime. Closing Date/Time: 8/4/2024 5:00 PM Pacific
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Director for Residential Life, the Assistant Director for Residential Life for Leadership and Engagement is responsible for the development and management of a comprehensive Residential Life Program for approximately 5000 residents living in University Housing Services. The program includes the day-to-day operation of six residence halls housing 2,800 first year students and two apartment complexes housing 2,200 upper division students, graduate students, faculty, and staff. The Assistant Director for Residential Life for Leadership and Engagement has significant responsibility for residential curriculum oversight, crisis management, administrative duties, budget, communication within and outside the university, and other related activities with additional specific responsibility for managing professional and paraprofessional staff training; administering a centralized conduct process and adjudication; overseeing educational and social programming and engagement efforts; and coordinating major events and projects. The Assistant Director for Residential Life for Leadership and Engagement works cooperatively with all UHS staff in support and implementation of the UHS mission. The position requires political acumen as it interfaces with the media, legal counsel, parents, President’s Cabinet, and other key stakeholders. This position also involves complex collaboration with a variety of entities including, but not limited to Student Affairs, University Personnel, University Police, Counseling Services, Student Health and Wellness, academic colleges, Student Involvement, and campus auxiliaries. Key Responsibilities Directs and supervises Residential Life staff which includes up to 6 Residential Life Coordinators. Provides indirect supervision to up to 140 Resident Assistants. Develops and coordinates professional development programs for personnel utilizing the ACUHO-I standards for leadership competencies as a tool for supporting the employee’s development as a Student Affairs professional. Supervises residential life personnel, including periodic reviews and evaluation, planning and overall development of on-going staff training, and the provision for appropriate staff development opportunities. Responds as live-on first administrative contact for crisis intervention and management with Residential Life Coordinators on call 24 hours a day. Assumes full range of Residential Life management duties and program responsibilities in the absence of Associate Director and Director for Residential Life. Establishes goals, objectives, and strategic planning strategies for Residential Life in conjunction with the Associate Director and Director for Residential Life. Develops and oversees a comprehensive leadership development and training program for student employees and leaders in the department Provides oversight of the Residential Curriculum and works with the team to ensure that curriculum is in alignment with the goals of the university and Student Affairs. Oversees all activities associated with Residential Life Programming, including advising department program committees, monitoring program budgets, documenting departmental programming activity, and serving as a programming resource. Responsible for oversight of the programming budget and dissemination of funds. Advises and counsels students on social, personal, cultural, academic and disciplinary issues. Knowledge, Skills & Abilities Demonstrated knowledge of theoretical concepts of student development. General knowledge of the personal and social problems typically encountered by college students. Demonstrated excellent written and oral communication skills. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance. Demonstrated ability to research topics and make recommendations to meet identified needs. Ability to assess group and individual needs. Ability to identify supervision needs of staff and vary supervisory style if necessary. Ability to work with and provide work lead direction to RLCs and student staff. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to develop, propose and effectively administer an annual budget. Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated supervisory experience and working knowledge of managerial techniques. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications Master’s degree required from a four-year college or university in Higher Education or a related field Three years of progressive experience in Residential Life Preferred Qualifications Five years of progressive residence hall experience Progressive supervision experience Staff training and development experience Residential Curriculum experience Project Management experience Experience providing education and training about diverse populations Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 14, 2024 through May 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Director for Residential Life, the Assistant Director for Residential Life for Leadership and Engagement is responsible for the development and management of a comprehensive Residential Life Program for approximately 5000 residents living in University Housing Services. The program includes the day-to-day operation of six residence halls housing 2,800 first year students and two apartment complexes housing 2,200 upper division students, graduate students, faculty, and staff. The Assistant Director for Residential Life for Leadership and Engagement has significant responsibility for residential curriculum oversight, crisis management, administrative duties, budget, communication within and outside the university, and other related activities with additional specific responsibility for managing professional and paraprofessional staff training; administering a centralized conduct process and adjudication; overseeing educational and social programming and engagement efforts; and coordinating major events and projects. The Assistant Director for Residential Life for Leadership and Engagement works cooperatively with all UHS staff in support and implementation of the UHS mission. The position requires political acumen as it interfaces with the media, legal counsel, parents, President’s Cabinet, and other key stakeholders. This position also involves complex collaboration with a variety of entities including, but not limited to Student Affairs, University Personnel, University Police, Counseling Services, Student Health and Wellness, academic colleges, Student Involvement, and campus auxiliaries. Key Responsibilities Directs and supervises Residential Life staff which includes up to 6 Residential Life Coordinators. Provides indirect supervision to up to 140 Resident Assistants. Develops and coordinates professional development programs for personnel utilizing the ACUHO-I standards for leadership competencies as a tool for supporting the employee’s development as a Student Affairs professional. Supervises residential life personnel, including periodic reviews and evaluation, planning and overall development of on-going staff training, and the provision for appropriate staff development opportunities. Responds as live-on first administrative contact for crisis intervention and management with Residential Life Coordinators on call 24 hours a day. Assumes full range of Residential Life management duties and program responsibilities in the absence of Associate Director and Director for Residential Life. Establishes goals, objectives, and strategic planning strategies for Residential Life in conjunction with the Associate Director and Director for Residential Life. Develops and oversees a comprehensive leadership development and training program for student employees and leaders in the department Provides oversight of the Residential Curriculum and works with the team to ensure that curriculum is in alignment with the goals of the university and Student Affairs. Oversees all activities associated with Residential Life Programming, including advising department program committees, monitoring program budgets, documenting departmental programming activity, and serving as a programming resource. Responsible for oversight of the programming budget and dissemination of funds. Advises and counsels students on social, personal, cultural, academic and disciplinary issues. Knowledge, Skills & Abilities Demonstrated knowledge of theoretical concepts of student development. General knowledge of the personal and social problems typically encountered by college students. Demonstrated excellent written and oral communication skills. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance. Demonstrated ability to research topics and make recommendations to meet identified needs. Ability to assess group and individual needs. Ability to identify supervision needs of staff and vary supervisory style if necessary. Ability to work with and provide work lead direction to RLCs and student staff. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to develop, propose and effectively administer an annual budget. Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated supervisory experience and working knowledge of managerial techniques. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications Master’s degree required from a four-year college or university in Higher Education or a related field Three years of progressive experience in Residential Life Preferred Qualifications Five years of progressive residence hall experience Progressive supervision experience Staff training and development experience Residential Curriculum experience Project Management experience Experience providing education and training about diverse populations Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 14, 2024 through May 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Contra Costa County, CA
Martinez, California, United States
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Jul 13, 2024
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant Director for Continuing Students & Retention Administrator Level This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Residential Education & Leadership, Residential Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type At Will Time Base Full-Time Work Schedule Monday-Friday; 9:00am to 6:00pm, however is required to participate in the after-hours response rotation. Must maintain a flexible schedule that meets the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Anticipated Hiring Range $6,096.00 - $6,916.00 Per Month ($73,152.00 - $82,992.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director of Residential Education and Leadership, the Assistant Director of Residential Education and Continuing Student Retention performs duties to lead the Residential Education and Leadership team within the Residential Life Department, specifically in the Residential Communities that house continuing students. This position is tasked with the responsibility of visioning and leading the Residential communities that house all continuing, transfer, and non-traditional students. This includes but is not limited to Developing, implementing, and assessing residential curriculums that meet the needs of: Developing, implementing, and assessing residential curriculums that meet the needs of: Sophomore Year Experience Transfer Student Communities Continuing Student Living Learning Communities Continual collaboration and assistance with the Employee, Family Housing program Being the Residential Life representative on University Committees surrounding student retention, transfer students, and student career planning Leading Residential Life’s student leader recruitment, hiring, and training processes for compensated student leaders They assist in the oversight of programs and administrative processes that contribute to the functioning of Residential Life. As part of this, the position supports the Residential Community, which consists of 5 residential communities that house approximately 2,400 first year and 2,000 upper division residents. The Assistant Director’s central focus is to provide general guidance, direction, and oversight to the residential education staff, which is comprised of a variety of full-time and part-time staff and residential student leaders (Resident Assistants). The Assistant Director serves in the place of the Associate Director during absences, and may be involved in higher-level resident conduct as deemed necessary. The Assistant Director will independently perform highly complex professional student services including, but not limited to: reviewing complex individual, group or organizational problems; and developing and recommending courses of actions and implementing proposed solutions. The Assistant Director must utilize a combination of high-level analytical and interpersonal skills working on complex problems from the investigation and analysis stage through the solution and implementation stage The Assistant Director will participate in, oversee, assess, and make recommendations in regards to the following: Academic and Education Development Residential Curriculum Development Assessment Communication with families/guardians Community Development Counseling Crisis Management/Response Facility Management Leadership Development Living Learning Community Development Programming Recruitment and Selection Student Conduct Student Development Training In addition, the Assistant Director, in collaboration with the Director of Residential Life, will serve as a key figure in the oversight and administration of response to crisis and emergency situations, which also entails an on-call rotation. Essential Functions Specialist Functions Continuing Student Retention Initiatives: The incumbent will be the driving force behind Residential Life’s efforts in the retention of students beyond their second year at the university and the retention of transfer students. The incumbent will work directly with campus partners to create a comprehensive experience for students as they matriculate through the university, connecting them with resources and providing opportunities to assist students in graduating. Residential Curriculum Development - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing a comprehensive Residential Curriculum including the educational priority, learning goals, learning outcomes, education strategies and assessment methods. The incumbent will work directly with the Residential Curriculum Coordinator/or appropriate position to oversee in-hall curriculum efforts and be responsible for driving the development of curriculums specific to continuing, transfer, and non-traditional students. Supervision The incumbent serves as the direct supervisor and Appropriate Administrator to the Residential Education Area Coordinators and Specialist Coordinators (up to 10 Student Services Professional staff), and indirect supervisor to live-in professional and paraprofessional staff (up to 10 Head Residents and approximately 100 student assistants). All of these staff positions are primarily responsible for the day-to-day administration of the Residential Education and Leadership programs, as well as the health, safety and well-being of the residential community. The incumbent interfaces directly with students, parents and peers, under sensitive and sometimes complex situations. Management People Operations - Recruitment & Hiring, Onboarding/Separation, Payroll, Training, Process development, Employee Engagement, Performance Management, and Labor Relations. The incumbent will assist in HR management, risk management, and labor relations issues and actions involving University property and resources. The incumbent analyzes human resource matters in the department and proposes management positions on employment matters and practices that comport with HR policies, guidelines, and practices at the University and CSU levels. Assessment Initiatives - In collaboration with all management level positions, the incumbent will develop and take ownership of Student Learning Outcomes, program assessments, and resident engagement feedback including a yearly Resident survey. The incumbent will partner with professional staff to gather data from student staff and residents related to the employment and resident experience, respectively. The incumbent will generate criteria for an annual report in support of evidence-based decision-making. Academic Success - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives that enrich student success and graduation; and work with the Academic Initiatives Coordinator to provide advising and support for residential academic initiative implementation in the residential communities. Leadership Initiatives - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives centered on student leadership and student leadership organization development and growth. Project Management - Under general supervision, the incumbent will lead and develop student leader hiring, training, and development processes and programs; and lead/direct other staff members in the execution of all training, development, and selection for student leaders. After Hours Response The Assistant Director is required to live-on campus and participate in the after-hours response rotation providing consult, advice, and direction to the primary professional team member on duty. They must maintain a flexible schedule to meet the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Qualifications A Master’s Degree in higher education, student affairs, human services or a related field, and five years of increasingly responsible administrative, Residential Life experience, including supervision of professional staff. Ability to carry out complex assignments without detailed instructions; strong organizational skills and the ability to plan, coordinate, and initiate actions necessary to implement administrative, group decisions or recommendations. Ability to make independent decisions; exercise sound judgment; communicate ideas effectively in both written and verbal formats and with a diverse student, faculty, staff and community is essential. The Assistant Director must be able to provide comprehensive advisement to staff and department leadership; liaise with central Human Resources and campus partners; and identify problems and implement solutions where guidelines and precedents do not exist. The Assistant Director must have the ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Demonstrated ability and ongoing support for creating environments of social justice, equity and inclusion. Develop and implement socially-just policies that promote the development of inclusive, safe, and accessible living environments. The Assistant Director must be able to work effectively with a variety of individuals and should have special strengths and experience in organizational and employee development, project management, and supervision/management of employees. Strong administrative and organizational skills (including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, and PeopleSoft). At least three years of live-in experience through a Residential Life/Housing program. Certificates: Mental Health First Aid Certificate to be completed within the first year of employment. Desired Previous experience in mid-level position if possible. Ability to quickly and accurately develop, retain, interpret and apply comprehensive knowledge about the CSU and SF State policies and procedures, Title 5 of the California Education Code, and the Housing License Agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title Assistant Director for Continuing Students & Retention Administrator Level This position is an MPP Level I in the California State University Management Personnel Plan (MPP), reporting to the Associate Director of Residential Education & Leadership, Residential Life. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type At Will Time Base Full-Time Work Schedule Monday-Friday; 9:00am to 6:00pm, however is required to participate in the after-hours response rotation. Must maintain a flexible schedule that meets the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Anticipated Hiring Range $6,096.00 - $6,916.00 Per Month ($73,152.00 - $82,992.00 Annually) Salary is commensurate with experience. Position Summary Under the general direction of the Associate Director of Residential Education and Leadership, the Assistant Director of Residential Education and Continuing Student Retention performs duties to lead the Residential Education and Leadership team within the Residential Life Department, specifically in the Residential Communities that house continuing students. This position is tasked with the responsibility of visioning and leading the Residential communities that house all continuing, transfer, and non-traditional students. This includes but is not limited to Developing, implementing, and assessing residential curriculums that meet the needs of: Developing, implementing, and assessing residential curriculums that meet the needs of: Sophomore Year Experience Transfer Student Communities Continuing Student Living Learning Communities Continual collaboration and assistance with the Employee, Family Housing program Being the Residential Life representative on University Committees surrounding student retention, transfer students, and student career planning Leading Residential Life’s student leader recruitment, hiring, and training processes for compensated student leaders They assist in the oversight of programs and administrative processes that contribute to the functioning of Residential Life. As part of this, the position supports the Residential Community, which consists of 5 residential communities that house approximately 2,400 first year and 2,000 upper division residents. The Assistant Director’s central focus is to provide general guidance, direction, and oversight to the residential education staff, which is comprised of a variety of full-time and part-time staff and residential student leaders (Resident Assistants). The Assistant Director serves in the place of the Associate Director during absences, and may be involved in higher-level resident conduct as deemed necessary. The Assistant Director will independently perform highly complex professional student services including, but not limited to: reviewing complex individual, group or organizational problems; and developing and recommending courses of actions and implementing proposed solutions. The Assistant Director must utilize a combination of high-level analytical and interpersonal skills working on complex problems from the investigation and analysis stage through the solution and implementation stage The Assistant Director will participate in, oversee, assess, and make recommendations in regards to the following: Academic and Education Development Residential Curriculum Development Assessment Communication with families/guardians Community Development Counseling Crisis Management/Response Facility Management Leadership Development Living Learning Community Development Programming Recruitment and Selection Student Conduct Student Development Training In addition, the Assistant Director, in collaboration with the Director of Residential Life, will serve as a key figure in the oversight and administration of response to crisis and emergency situations, which also entails an on-call rotation. Essential Functions Specialist Functions Continuing Student Retention Initiatives: The incumbent will be the driving force behind Residential Life’s efforts in the retention of students beyond their second year at the university and the retention of transfer students. The incumbent will work directly with campus partners to create a comprehensive experience for students as they matriculate through the university, connecting them with resources and providing opportunities to assist students in graduating. Residential Curriculum Development - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing a comprehensive Residential Curriculum including the educational priority, learning goals, learning outcomes, education strategies and assessment methods. The incumbent will work directly with the Residential Curriculum Coordinator/or appropriate position to oversee in-hall curriculum efforts and be responsible for driving the development of curriculums specific to continuing, transfer, and non-traditional students. Supervision The incumbent serves as the direct supervisor and Appropriate Administrator to the Residential Education Area Coordinators and Specialist Coordinators (up to 10 Student Services Professional staff), and indirect supervisor to live-in professional and paraprofessional staff (up to 10 Head Residents and approximately 100 student assistants). All of these staff positions are primarily responsible for the day-to-day administration of the Residential Education and Leadership programs, as well as the health, safety and well-being of the residential community. The incumbent interfaces directly with students, parents and peers, under sensitive and sometimes complex situations. Management People Operations - Recruitment & Hiring, Onboarding/Separation, Payroll, Training, Process development, Employee Engagement, Performance Management, and Labor Relations. The incumbent will assist in HR management, risk management, and labor relations issues and actions involving University property and resources. The incumbent analyzes human resource matters in the department and proposes management positions on employment matters and practices that comport with HR policies, guidelines, and practices at the University and CSU levels. Assessment Initiatives - In collaboration with all management level positions, the incumbent will develop and take ownership of Student Learning Outcomes, program assessments, and resident engagement feedback including a yearly Resident survey. The incumbent will partner with professional staff to gather data from student staff and residents related to the employment and resident experience, respectively. The incumbent will generate criteria for an annual report in support of evidence-based decision-making. Academic Success - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives that enrich student success and graduation; and work with the Academic Initiatives Coordinator to provide advising and support for residential academic initiative implementation in the residential communities. Leadership Initiatives - Under direct supervision, the incumbent will assist in developing, sustaining, and assessing initiatives centered on student leadership and student leadership organization development and growth. Project Management - Under general supervision, the incumbent will lead and develop student leader hiring, training, and development processes and programs; and lead/direct other staff members in the execution of all training, development, and selection for student leaders. After Hours Response The Assistant Director is required to live-on campus and participate in the after-hours response rotation providing consult, advice, and direction to the primary professional team member on duty. They must maintain a flexible schedule to meet the needs of the department and San Francisco State University. As a member of the Residential Life Leadership team, the position is designated “essential personnel” and may be expected to respond to after-hours situation or emergencies and work some weekends and holidays. The position may be required from time to time to travel and represent the department to the public. Professional Behavior Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Qualifications A Master’s Degree in higher education, student affairs, human services or a related field, and five years of increasingly responsible administrative, Residential Life experience, including supervision of professional staff. Ability to carry out complex assignments without detailed instructions; strong organizational skills and the ability to plan, coordinate, and initiate actions necessary to implement administrative, group decisions or recommendations. Ability to make independent decisions; exercise sound judgment; communicate ideas effectively in both written and verbal formats and with a diverse student, faculty, staff and community is essential. The Assistant Director must be able to provide comprehensive advisement to staff and department leadership; liaise with central Human Resources and campus partners; and identify problems and implement solutions where guidelines and precedents do not exist. The Assistant Director must have the ability to reason logically, analyze, and define organizational and operating problems and implement appropriate responses. Demonstrated ability and ongoing support for creating environments of social justice, equity and inclusion. Develop and implement socially-just policies that promote the development of inclusive, safe, and accessible living environments. The Assistant Director must be able to work effectively with a variety of individuals and should have special strengths and experience in organizational and employee development, project management, and supervision/management of employees. Strong administrative and organizational skills (including the ability to effectively utilize computer hardware and software tools such as Microsoft Word, Excel, Outlook, Access, and PeopleSoft). At least three years of live-in experience through a Residential Life/Housing program. Certificates: Mental Health First Aid Certificate to be completed within the first year of employment. Desired Previous experience in mid-level position if possible. Ability to quickly and accurately develop, retain, interpret and apply comprehensive knowledge about the CSU and SF State policies and procedures, Title 5 of the California Education Code, and the Housing License Agreement. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after July 15, 2024 for Student Leadership Engagement and Belonging. Under the general direction of the Executive Director the Assistant Director serves as a manager within the department of Student Leadership, Engagement and Belonging independently managing a portfolio inclusive student leadership development, student organizations, Greek Life, civic engagement programming and LGBTQIA+ initiatives for students enrolled at Stanislaus State. Leading a team of employees the incumbent oversees planning, collaborates with a range of internal and external entities, provides diverse and inclusive services, and facilitates an inclusive campus climate. Acting in concert with the Executive Director the Assistant Director provides vision and guidance through which students’ sense of belonging and engagement result in their persistence, retention and graduation. Job Duties Duties include but are not limited to: Work with the Executive Director, serving as part of the department's managerial leadership team. Assist with department planning activities, signature events, workshops and trainings aligned with SLEB principles (e.g., mission, vision, priorities, strategic planning). Act as lead manager in the absence of the Executive Director liaising with other campus leadership as warranted. Provide vision, leadership, and direct oversight for the functions of the following initiatives supervising professional staff leads’ daily oversight of programs as warranted: Student Leadership, Student Organizations, and Greek Life. Create an intentionally designed and comprehensive student learning and development program for LGBTQIA2s+ Community Support that is guided by relevant theories, reflective of the student population, responsive to student needs, and designed to provide universal access. Foster and support student curricular and co-curricular achievement by promoting program innovation and creativity. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Coordinate comprehensive training and professional development for employees and provide resources and support for them. Serve as a university representative accompanying students who travel for professional development, training and other empowerment and educational workshops, conferences or events as appropriate. Promote awareness and knowledge of department services and programs. Collaborate to disseminate multi-media information materials to constituent groups. Serve on campus and other committees. Collaborate on department planning, ensuring alignment with department, division, and institutional priorities, inclusive of the strategic plan, student success initiatives, etc. Create and oversee the administration and assessment for assigned areas of responsibility. Develop a sequenced, multi-modal, co-curricular student leadership development initiative for the Turlock and Stockton campuses. (e.g., leadership development, certificate programs, workshops, group and individual leadership consultations, advising conferences, career planning, coaching, and mentoring). Collaborate to infuse student leadership development co-curriculum into a wide variety of student support services and programs (e.g. Undocumented Student Services, Male Success Initiative, Black Student Success, Clubs & Organizations, Veteran’s Services, Faculty Mentor Program, EOP, Project Rebound, etc.) Oversee promotion and recruitment activities, encouraging participation in leadership opportunities. Ensure program activities align with and reflect best practices (e.g. Council for the Advancement of Standards in Higher Education, other institutions). Collaborate with the Coordinator for Student Organizations to provide innovative leadership development workshops for students in leadership positions. Plan student leadership seminars, workshops, conferences and award ceremonies. Chair diverse planning groups providing leadership and planning support. Oversee the university Student Leadership Awards. (e.g., nomination processes, marketing and promotion and event coordination). Develop and coordinate a civic engagement strategy with services and opportunities that build community; promote equity, diversity, and inclusion grounded in strengths-based practice. Design and facilitate servant leadership programs. Cultivate relationships with community businesses, schools, and social organizations across diverse communities to establish an active network of community resources and volunteers. Work in partnership with the Office of Service-Learning to identify volunteer opportunities, sites and protocols. Create and maintain a repository of volunteer opportunities. (e.g. WarriorLife) Oversee communications for civic engagement opportunities. Serve as the liaison with community partners, student organizations, campus groups, and students for volunteer events and service projects. Coordinate one to three annual civic engagement events, including event logistic planning. Organize and oversee campus Constitution Day activities each September. Coordinate signature Pride Programs for students at Stanislaus State. Collaborate with Faculty Fellow as appropriate. Serve as a liaison, working collaboratively with student organizations, LGBTQ+ Mentorship Program, Queer staff & faculty associations and community entities. Support student-initiated activities by coordinating department guides to assist them in navigating institutional policy, process, and procedure (e.g., purchasing, risk management, food, and beverage requirements) Provide resources and services for students who self-identify as part of the LGBTQIA2s+ community or as an ally. Plan and execute activities. (e.g., engagement and belonging activities, outreach, educational and resource fairs, welcome and graduation celebration activities) Provide workshops, retreats and other educational and training activities, establishing appropriate content. Oversee communications and messaging related to the program, providing content, and disseminating information in a timely manner (e.g., social media, website, email) Provide consultation and mentorship as warranted. Facilitate a fair and inclusive working environment. Practice ethical and impartial recruitment, hiring and supervision processes by adhering to policies, procedures, and guidelines. Supervise employees. Communicate work expectations to employees, conduct appropriate personnel action/resolution, and document as appropriate. Provide direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. Engage in performance management to build collegial, high-functioning teams. Provide professional development and recognition opportunities investing in staff growth and development. Adhere to bargaining unit contracts. Be an advocate and agent of the department in conversation and partnerships with colleagues. Establish and maintain open channels of communication. Plan and facilitate department meetings, one-on-one discussions, work groups, retreats, etc. Actively prioritize diversity, inclusion, and equal opportunity goals as integral to the department's core values and engage in strategic partnerships and collaborations with key stakeholders, students, campus colleagues, and community partners to systematically dismantle barriers hindering student success. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Other duties as assigned. Minimum Qualifications Education : Master’s degree from a college or university. Experience : Three to five years of progressive directly related experience. Preferred Qualifications Two years of previous experience in one or more areas of responsibility. Knowledge of student development theory, university trends and relevant best practices. Experience with sourcing necessary and relevant information to conduct accurate and factual research. Experience working in a unionized environment. Experience serving on committees or work groups. Knowledge, Skills, Abilities Experience working at an institution of Higher Education, with relevant experience in student leadership, civic engagement, student organizations, Greek Life, under-represented minority community support initiatives, student engagement or related programs and departments. Demonstrated leadership and managerial experience: visioning, data-driven planning and strategy, co-curricular program development, student learning outcomes, and assessment. Strong interpersonal skills and the ability to build relationships and to communicate with an ethnically and culturally diverse community. Commitment to social justice, equity, and access. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to write memos and letters and prepare reports. Experienced supervisor with a philosophy of mentorship, personal accountability, and communication. Familiarity with performance management. Experience creating and facilitating staff development and training. Knowledge and skills relating to the management of financial resources. Ability to understand, communicate and implement regulations, codes, policies, procedures, and guidelines. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Ability to serve as an agent of the institution for community and regional partnerships, interactions with parents and family of students, with community agencies and/or collaborators. Excellent written and oral communication skills; competency with office technology and software. Special Conditions Fast passed office environment with high traffic level. Student-centered focus and strong commitment to customer service. Ability to maintain a flexible work schedule Ability to drive between Turlock and Stockton Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Salary Range Anticipated salary will be $5,311 - $6,727 per month plus excellent paid benefits. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER AUGUST 5, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 18, 2024
Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after July 15, 2024 for Student Leadership Engagement and Belonging. Under the general direction of the Executive Director the Assistant Director serves as a manager within the department of Student Leadership, Engagement and Belonging independently managing a portfolio inclusive student leadership development, student organizations, Greek Life, civic engagement programming and LGBTQIA+ initiatives for students enrolled at Stanislaus State. Leading a team of employees the incumbent oversees planning, collaborates with a range of internal and external entities, provides diverse and inclusive services, and facilitates an inclusive campus climate. Acting in concert with the Executive Director the Assistant Director provides vision and guidance through which students’ sense of belonging and engagement result in their persistence, retention and graduation. Job Duties Duties include but are not limited to: Work with the Executive Director, serving as part of the department's managerial leadership team. Assist with department planning activities, signature events, workshops and trainings aligned with SLEB principles (e.g., mission, vision, priorities, strategic planning). Act as lead manager in the absence of the Executive Director liaising with other campus leadership as warranted. Provide vision, leadership, and direct oversight for the functions of the following initiatives supervising professional staff leads’ daily oversight of programs as warranted: Student Leadership, Student Organizations, and Greek Life. Create an intentionally designed and comprehensive student learning and development program for LGBTQIA2s+ Community Support that is guided by relevant theories, reflective of the student population, responsive to student needs, and designed to provide universal access. Foster and support student curricular and co-curricular achievement by promoting program innovation and creativity. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Coordinate comprehensive training and professional development for employees and provide resources and support for them. Serve as a university representative accompanying students who travel for professional development, training and other empowerment and educational workshops, conferences or events as appropriate. Promote awareness and knowledge of department services and programs. Collaborate to disseminate multi-media information materials to constituent groups. Serve on campus and other committees. Collaborate on department planning, ensuring alignment with department, division, and institutional priorities, inclusive of the strategic plan, student success initiatives, etc. Create and oversee the administration and assessment for assigned areas of responsibility. Develop a sequenced, multi-modal, co-curricular student leadership development initiative for the Turlock and Stockton campuses. (e.g., leadership development, certificate programs, workshops, group and individual leadership consultations, advising conferences, career planning, coaching, and mentoring). Collaborate to infuse student leadership development co-curriculum into a wide variety of student support services and programs (e.g. Undocumented Student Services, Male Success Initiative, Black Student Success, Clubs & Organizations, Veteran’s Services, Faculty Mentor Program, EOP, Project Rebound, etc.) Oversee promotion and recruitment activities, encouraging participation in leadership opportunities. Ensure program activities align with and reflect best practices (e.g. Council for the Advancement of Standards in Higher Education, other institutions). Collaborate with the Coordinator for Student Organizations to provide innovative leadership development workshops for students in leadership positions. Plan student leadership seminars, workshops, conferences and award ceremonies. Chair diverse planning groups providing leadership and planning support. Oversee the university Student Leadership Awards. (e.g., nomination processes, marketing and promotion and event coordination). Develop and coordinate a civic engagement strategy with services and opportunities that build community; promote equity, diversity, and inclusion grounded in strengths-based practice. Design and facilitate servant leadership programs. Cultivate relationships with community businesses, schools, and social organizations across diverse communities to establish an active network of community resources and volunteers. Work in partnership with the Office of Service-Learning to identify volunteer opportunities, sites and protocols. Create and maintain a repository of volunteer opportunities. (e.g. WarriorLife) Oversee communications for civic engagement opportunities. Serve as the liaison with community partners, student organizations, campus groups, and students for volunteer events and service projects. Coordinate one to three annual civic engagement events, including event logistic planning. Organize and oversee campus Constitution Day activities each September. Coordinate signature Pride Programs for students at Stanislaus State. Collaborate with Faculty Fellow as appropriate. Serve as a liaison, working collaboratively with student organizations, LGBTQ+ Mentorship Program, Queer staff & faculty associations and community entities. Support student-initiated activities by coordinating department guides to assist them in navigating institutional policy, process, and procedure (e.g., purchasing, risk management, food, and beverage requirements) Provide resources and services for students who self-identify as part of the LGBTQIA2s+ community or as an ally. Plan and execute activities. (e.g., engagement and belonging activities, outreach, educational and resource fairs, welcome and graduation celebration activities) Provide workshops, retreats and other educational and training activities, establishing appropriate content. Oversee communications and messaging related to the program, providing content, and disseminating information in a timely manner (e.g., social media, website, email) Provide consultation and mentorship as warranted. Facilitate a fair and inclusive working environment. Practice ethical and impartial recruitment, hiring and supervision processes by adhering to policies, procedures, and guidelines. Supervise employees. Communicate work expectations to employees, conduct appropriate personnel action/resolution, and document as appropriate. Provide direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. Engage in performance management to build collegial, high-functioning teams. Provide professional development and recognition opportunities investing in staff growth and development. Adhere to bargaining unit contracts. Be an advocate and agent of the department in conversation and partnerships with colleagues. Establish and maintain open channels of communication. Plan and facilitate department meetings, one-on-one discussions, work groups, retreats, etc. Actively prioritize diversity, inclusion, and equal opportunity goals as integral to the department's core values and engage in strategic partnerships and collaborations with key stakeholders, students, campus colleagues, and community partners to systematically dismantle barriers hindering student success. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Other duties as assigned. Minimum Qualifications Education : Master’s degree from a college or university. Experience : Three to five years of progressive directly related experience. Preferred Qualifications Two years of previous experience in one or more areas of responsibility. Knowledge of student development theory, university trends and relevant best practices. Experience with sourcing necessary and relevant information to conduct accurate and factual research. Experience working in a unionized environment. Experience serving on committees or work groups. Knowledge, Skills, Abilities Experience working at an institution of Higher Education, with relevant experience in student leadership, civic engagement, student organizations, Greek Life, under-represented minority community support initiatives, student engagement or related programs and departments. Demonstrated leadership and managerial experience: visioning, data-driven planning and strategy, co-curricular program development, student learning outcomes, and assessment. Strong interpersonal skills and the ability to build relationships and to communicate with an ethnically and culturally diverse community. Commitment to social justice, equity, and access. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to write memos and letters and prepare reports. Experienced supervisor with a philosophy of mentorship, personal accountability, and communication. Familiarity with performance management. Experience creating and facilitating staff development and training. Knowledge and skills relating to the management of financial resources. Ability to understand, communicate and implement regulations, codes, policies, procedures, and guidelines. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Ability to serve as an agent of the institution for community and regional partnerships, interactions with parents and family of students, with community agencies and/or collaborators. Excellent written and oral communication skills; competency with office technology and software. Special Conditions Fast passed office environment with high traffic level. Student-centered focus and strong commitment to customer service. Ability to maintain a flexible work schedule Ability to drive between Turlock and Stockton Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Salary Range Anticipated salary will be $5,311 - $6,727 per month plus excellent paid benefits. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER AUGUST 5, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jul 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Water Employee Services Agency (WESA)
Lake Elsinore, CA, US
To receive consideration for the Director of Engineering position, you must apply through Bob Murray & Associates: https://www.bobmurrayassoc.com/search-summary?broc_id=6072 DEFINITION Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Engineering Department including planning, design, construction, and inspection of all District capital improvement projects and private development projects; formulates departmental policies, goals, and directives; coordinates assigned activities with other District departments, officials, outside agencies, and the public; fosters cooperative working relationships among District departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to assigned Assistant General Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant General Manager. Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is a department director classification that oversees, directs, and participates in all activities of the Engineering Department; formulates departmental policies, goals, and directives, as well as development and administration of departmental policies, procedures, and services. This class provides assistance to assigned Assistant General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and program activities, authority and role of an elected Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering District goals and objectives within general policy guidelines. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. Assumes full management responsibility for all Engineering Department programs, projects, services, and activities including capital design, real estate, and development services. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels; ensures actions are consistent with the current strategic plan. Manages and participates in the development and administration of the department budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary. Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards; works with employees to correct deficiencies; implements discipline and termination procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of change. Oversees the development of requests for proposals for goods and services; oversees proposal evaluation, contract negotiation, and project award process; coordinates with legal counsel and District department representatives to determine District needs and requirements for contractual services. Assumes overall management responsibility of all planning, design, construction, and inspection activities of District engineering projects and private developer projects. Directs, manages, and assumes responsibility for implementing long-range and immediate plans and objectives of the District and formulating those objectives into specific capital improvement plans; assumes responsibility for continuous evaluation of plans to ensure plans are meeting planned scope of work, schedule, and budget. Directs, manages, and assumes responsibility for maintaining the capital improvement program and schedule to ensure future success in the construction and maintenance of facilities to support operations and ensure compliance with engineering and District standards and applicable regulatory requirements; performs field reviews of project activities; participates in conferences and discussions with various field representatives for the purpose of reviewing potential problem areas. Assumes management responsibility for ensuring operational and administrative completion before the transferring of projects from the construction phase to operation and maintenance status; participates in examinations and field reviews of existing features with Operations and Maintenance; advises management on design deficiencies noted during both construction and operation phases and makes design recommendations. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects to the Board of Directors and a wide variety of committees, boards, and commissions. Attends and participates in professional group meetings; represents the department to other District departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Monitors legal, regulatory, and technology changes and court decisions that may affect the work of the department; stays abreast of new trends and innovations in the field of engineering. Directs the maintenance of working and official departmental files. Responds to public inquiries and complaints and assists with resolutions and alternative recommendations. Ensures staff observe and comply with all District and mandated safety rules, regulations, and protocols. Performs other duties as assigned. QUALIFICATIONS Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent to a bachelor’s degree from an accredited college or university in civil, mechanical, or environmental engineering or a related field. Experience: Ten (10) years of increasingly responsible water and wastewater engineering and construction and project management experience including five (5) years of management and administrative responsibility. Licenses and Certifications: Possession of a valid California Class C driver’s license, to be maintained throughout employment. Possession of valid registration as a Professional Civil Engineer in the State of California, to be maintained throughout employment. Knowledge: Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Principles and practices of strategic plan development. Principles and practices of budget and contract management. General principles of risk management related to the functions of the assigned area. Functions, authority, responsibilities, and limitations of an elected Board of Directors. Applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility. Advanced principles and practices of civil engineering with emphasis on the design and construction of water and wastewater facilities. Advanced principles and practices of process, mechanical, electrical, control, and instrumentation design and construction in water and wastewater facilities. Advanced principles of engineering economics and their practical application to construction, water supply, and wastewater and/or water treatment projects. Operations and regulatory requirements of water and wastewater management systems. Methods and techniques of research and developing technical and administrative reports and business correspondence. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the department. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, delegate authority and responsibility. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Manage and direct a comprehensive engineering program. Conduct complex engineering research projects; evaluate alternatives; make sound recommendations. Research, analyze and evaluate new service delivery methods, techniques, and technology in assigned area of responsibility. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Understand and balance political nuances with operational goals; identify and respond to sensitive community and organizational issues, concerns, and needs. Effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licenses and Certifications: Possession of a valid California Class C driver’s license, to be maintained throughout employment. Possession of valid registration as a Professional Civil Engineer in the State of California, to be maintained throughout employment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. ENVIRONMENT Standard office setting; some exposure to temperature variations, noise, fumes, toxic agents, dust, and traffic hazards may occur while at construction sites. PHYSICAL • Level One Incumbents require sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; push, pull, lift, and/or carry light amounts of weight; bend, stoop, and kneel; operate office equipment including use of a computer keyboard; ability to verbally communicate to exchange information. Compensation: Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-9; 6.16 hours for years 10-14; 6.47 hours for years 15-19; and 6.78 for 20+ years of service. Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. T Closing Date/Time: 2024-08-26
Jul 13, 2024
To receive consideration for the Director of Engineering position, you must apply through Bob Murray & Associates: https://www.bobmurrayassoc.com/search-summary?broc_id=6072 DEFINITION Under administrative direction, plans, organizes, manages, and provides administrative direction and oversight for all functions and activities of the Engineering Department including planning, design, construction, and inspection of all District capital improvement projects and private development projects; formulates departmental policies, goals, and directives; coordinates assigned activities with other District departments, officials, outside agencies, and the public; fosters cooperative working relationships among District departments and with intergovernmental, regulatory agencies, and various public and private groups; provides highly responsible and complex professional assistance to assigned Assistant General Manager in areas of expertise; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant General Manager. Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff through subordinate levels of supervision. CLASS CHARACTERISTICS This is a department director classification that oversees, directs, and participates in all activities of the Engineering Department; formulates departmental policies, goals, and directives, as well as development and administration of departmental policies, procedures, and services. This class provides assistance to assigned Assistant General Manager in a variety of administrative, coordinative, analytical, and liaison capacities. Successful performance of the work requires knowledge of public policy and program activities, authority and role of an elected Board of Directors, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for accomplishing departmental planning and operational goals and objectives, and for furthering District goals and objectives within general policy guidelines. EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. Assumes full management responsibility for all Engineering Department programs, projects, services, and activities including capital design, real estate, and development services. Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the department; establishes, within District policy, appropriate budget, service, and staffing levels; ensures actions are consistent with the current strategic plan. Manages and participates in the development and administration of the department budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary. Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards; works with employees to correct deficiencies; implements discipline and termination procedures. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; identifies opportunities for improvement; directs the implementation of change. Oversees the development of requests for proposals for goods and services; oversees proposal evaluation, contract negotiation, and project award process; coordinates with legal counsel and District department representatives to determine District needs and requirements for contractual services. Assumes overall management responsibility of all planning, design, construction, and inspection activities of District engineering projects and private developer projects. Directs, manages, and assumes responsibility for implementing long-range and immediate plans and objectives of the District and formulating those objectives into specific capital improvement plans; assumes responsibility for continuous evaluation of plans to ensure plans are meeting planned scope of work, schedule, and budget. Directs, manages, and assumes responsibility for maintaining the capital improvement program and schedule to ensure future success in the construction and maintenance of facilities to support operations and ensure compliance with engineering and District standards and applicable regulatory requirements; performs field reviews of project activities; participates in conferences and discussions with various field representatives for the purpose of reviewing potential problem areas. Assumes management responsibility for ensuring operational and administrative completion before the transferring of projects from the construction phase to operation and maintenance status; participates in examinations and field reviews of existing features with Operations and Maintenance; advises management on design deficiencies noted during both construction and operation phases and makes design recommendations. Conducts a variety of departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate. Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects to the Board of Directors and a wide variety of committees, boards, and commissions. Attends and participates in professional group meetings; represents the department to other District departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues. Monitors legal, regulatory, and technology changes and court decisions that may affect the work of the department; stays abreast of new trends and innovations in the field of engineering. Directs the maintenance of working and official departmental files. Responds to public inquiries and complaints and assists with resolutions and alternative recommendations. Ensures staff observe and comply with all District and mandated safety rules, regulations, and protocols. Performs other duties as assigned. QUALIFICATIONS Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent to a bachelor’s degree from an accredited college or university in civil, mechanical, or environmental engineering or a related field. Experience: Ten (10) years of increasingly responsible water and wastewater engineering and construction and project management experience including five (5) years of management and administrative responsibility. Licenses and Certifications: Possession of a valid California Class C driver’s license, to be maintained throughout employment. Possession of valid registration as a Professional Civil Engineer in the State of California, to be maintained throughout employment. Knowledge: Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision. Principles and practices of leadership. Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly. Principles and practices of strategic plan development. Principles and practices of budget and contract management. General principles of risk management related to the functions of the assigned area. Functions, authority, responsibilities, and limitations of an elected Board of Directors. Applicable federal, state, and local laws, codes, and ordinances relevant to the area(s) of responsibility. Advanced principles and practices of civil engineering with emphasis on the design and construction of water and wastewater facilities. Advanced principles and practices of process, mechanical, electrical, control, and instrumentation design and construction in water and wastewater facilities. Advanced principles of engineering economics and their practical application to construction, water supply, and wastewater and/or water treatment projects. Operations and regulatory requirements of water and wastewater management systems. Methods and techniques of research and developing technical and administrative reports and business correspondence. District and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: Develop and implement goals, objectives, practices, policies, procedures, and work standards. Provide administrative and professional leadership for the department. Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner. Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations. Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel, delegate authority and responsibility. Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner. Manage and direct a comprehensive engineering program. Conduct complex engineering research projects; evaluate alternatives; make sound recommendations. Research, analyze and evaluate new service delivery methods, techniques, and technology in assigned area of responsibility. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Understand and balance political nuances with operational goals; identify and respond to sensitive community and organizational issues, concerns, and needs. Effectively represent the District and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations. Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Licenses and Certifications: Possession of a valid California Class C driver’s license, to be maintained throughout employment. Possession of valid registration as a Professional Civil Engineer in the State of California, to be maintained throughout employment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. ENVIRONMENT Standard office setting; some exposure to temperature variations, noise, fumes, toxic agents, dust, and traffic hazards may occur while at construction sites. PHYSICAL • Level One Incumbents require sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; push, pull, lift, and/or carry light amounts of weight; bend, stoop, and kneel; operate office equipment including use of a computer keyboard; ability to verbally communicate to exchange information. Compensation: Medical, dental, vision, accidental death and dismemberment insurance, a life insurance policy equal to two times the annual salary for the employee and a $1,000.00 policy for eligible dependents. Benefits become effective on the first of the month following a 30-day waiting period and the Authority contributes 90% of the cost of such insurance. CalPERS Retirement is provided using the 2.7 at age 55 formula for “Classic” Members. Retirement is provided using the 2% at age 62 formula for “New/PEPRA” Members. Three deferred compensation plans to which an employee may voluntarily contribute up to $23,000 per year. The Authority does not contribute to these plans. Twelve (12) paid holidays per year. Upon employment with WESA for one (1) year, employees also receive one (1) floating holiday annually. Employees accrue vacation at a rate of 3.08 hours per two-week pay period for the first 4 years of employment; 4.62 hours for years 5-9; 6.16 hours for years 10-14; 6.47 hours for years 15-19; and 6.78 for 20+ years of service. Sick leave is accrued at a rate of 3.70 hours per bi-weekly pay period for a total of 96.20 hours per year with unlimited accumulation. Additional benefits available include: 9/80 work schedule, Direct Deposit, Flexible Spending Accounts, Employee Assistance Program, Educational Assistance, Certification Reimbursement Program, Certification Bonus Program, Onsite Wellness Center, and two credit unions. Our Mission: To manage our natural resources to provide reliable, cost efficient and high quality water and wastewater services for the communities we serve, while promoting conservation, environmental responsibility, educations, community interaction, ethical behavior and recognizing employees as highly valuable assets. The Water Employee Services Authority: WESA was established as a joint powers authority between the Elsinore Valley Municipal Water District and Meeks & Daley Water Company. As a joint powers authority, WESA provides professional water and wastewater services to both agencies. WESA is committed to: Professionalism-Demonstrating competency while maintaining a professional demeanor and upholding a reputation for expertise, efficiency, and high quality through delivery of information, services, and products. Enthusiasm-Possessing a strong drive for learning, innovation, forward thinking, and the overall desire to do your job well. Transparency-Demonstrating high moral standards in principles, intentions and actions; conduct that encourages loyalty, integrity, and trust. Inclusiveness-Promoting respect and teamwork through communication and appreciation for all. Stewardship-Taking ownership and responsibility for assigned responsibilities, while demonstrating a proactive, positive willingness to serve. T Closing Date/Time: 2024-08-26
HOUSTON AIRPORT SYSTEM
Houston, Texas, United States
POSITION OVERVIEW PN#30933 DEPUTY ASSISTANT DIRECTOR (EXE LEV) - PAVEMENT PURPOSE OF DIVISION The purpose of the Infrastructure Division is to manage the whole life cycle (planning, design, construction, commissioning, assessment of condition, modifying, replacing and decommissioning/disposal of physical and infrastructure Houston Airport System (HAS) assets consistent with environmental regulations and best management practices. In addition to the responsibilities related to physical assets, the Infrastructure Division manages the HAS portfolio of assets and resources, with a focused goal to improve project delivery to all Stakeholders. Overall, the Infrastructure Division's mission is to maintain and extend the effective life cycle of HAS's physical assets and replace them when it is no longer financially feasible to extend the life of these assets, or they no longer support required Airport mission requirements. PURPOSE OF THE BUSINESS UNIT Program Management and Delivery efficiently and effectively manages all phases of design, project management, construction, and internal infrastructure control (people, systems, and best management practices) to deliver all projects and initiatives on time, on budget, and with the level of quality that meets HAS standards to contribute to the success of the organization. The objective of the project delivery team is to increase productivity, collaboration, communication and reduce conflicts between owners, architects, and contractors during the construction of projects in the capital development program and major initiatives. PURPOSE OF THE POSITION This position will provide oversight and management of the Project Management team responsible for the effective delivery of civil and pavement related projects in accordance with the Capital Development Program for the Houston Airport System inclusive of three respective airports. They will serve as the specific point of contact for project management of all pavements related projects associated with the successful delivery of HAS Capital Development Projects on both Airside and Landside as part of the Infrastructure Program Management Delivery Team. The successful candidate will set and continually manage oversight of the pavement project management program while delegating and managing deliverables with team members and stakeholders. The position will be responsible for overseeing the work of no less than 8 project management professionals to include Senior Project Managers, Project Managers, Assistant Project Managers: communicating their progress to Senior management at regular intervals. Priority - Project Delivery Deputy Assistant Director shall be responsible for the Project Delivery function, for the full scope of work as is directed by the Project Delivery Assistant Director. The Project Delivery Deputy Assistant Director shall have four primary areas of role responsibility: Delivery of the Pavement Program and Projects Management of People/Teams Adherence to Process and Procedure Accountability for Project Management OTHER ESSENTIAL DUTIES: • Manage status of project management and project progress and performance related pavement projects assuring all activities proceed on schedule, within scope, within budget, and at quality levels agreed to. • Review, report risks, and maintain schedule in collaboration with Project Management, Quality Assurance Construction Management, Project Design, Project Controls for pavement systems coordination at the program and project level. • Review estimates, and monitor pavement program project costs, manage and maintain pavement related program budgets for HAS Capital pavement projects for all phases, from initiation to closeout. • Monitor pavement program related projects for risk and review with respect to Change Management process, and make recommendations as required. • Provide on-site leadership for pavement program project management by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones. Prepare performance reviews, identify, and provide opportunities for staff development, and other personnel matters. • Develop and deliver progress reports, requirements documentation, briefings and presentations to various audiences, including project team, sponsors, business community (i.e., Industry Day), Director of Aviation and other interna•I and external key stakeholders. • Acts as liaison to other departments, government agencies and the private sector. Facilitation of collaborative communication between all internal and external stakeholders of the HAS Projects as a part of the overall Capital Development program. • Manage resources, schedules, financials and adhere to quality guidelines in alignment with project and contract guidelines to ensure that civil or pavement related projects progress on time and on budget. MINIMUM REQUIREMENTS EDUCATION: Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE: Seven years of progressively more complex/responsible administrative experience are required, with at least three of the years in a supervisory capacity. Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience. PREFERENCES Preference will be given to candidates that possess: • Bachelor's degree in Civil Engineering, Business Administration, Construction Management, or a closely related field. Aviation industry experience is highly desired. Professional Engineering {PE) license is a plus. • Minimum seven (7) years demonstrated experience in management of complex, multiphase, capital programs, with at least three of those years in a managerial capacity. • Project Management Institute PMP certification. • Proven and demonstrated experience in implementing and managing a multi-project/program system for a major capital program of $5 million or greater. • At least 5 years of demonstrated experience in managing teams with or without direct reporting responsibilities. • Displays track record of proven success with schedules, cost control, estimating and risk-management. • Knowledge of web-based program and project management systems. • Demonstrated excellent written/verbal communications. • Experience and knowledge of FAA Advisory Circulars, Reimbursable Agreement processes, and grant programs. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED: Yes All applicants will be expected to provide a professional writing sample. SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION: Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in similar positions. Pay Grade: 30 APPLICATION PROCEDURES: Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6027. If you need special services or accommodations, call (832) 393-6027. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE - EQUAL OPPORTUNITY EMPLOYER: The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: Continuous
Jul 14, 2024
POSITION OVERVIEW PN#30933 DEPUTY ASSISTANT DIRECTOR (EXE LEV) - PAVEMENT PURPOSE OF DIVISION The purpose of the Infrastructure Division is to manage the whole life cycle (planning, design, construction, commissioning, assessment of condition, modifying, replacing and decommissioning/disposal of physical and infrastructure Houston Airport System (HAS) assets consistent with environmental regulations and best management practices. In addition to the responsibilities related to physical assets, the Infrastructure Division manages the HAS portfolio of assets and resources, with a focused goal to improve project delivery to all Stakeholders. Overall, the Infrastructure Division's mission is to maintain and extend the effective life cycle of HAS's physical assets and replace them when it is no longer financially feasible to extend the life of these assets, or they no longer support required Airport mission requirements. PURPOSE OF THE BUSINESS UNIT Program Management and Delivery efficiently and effectively manages all phases of design, project management, construction, and internal infrastructure control (people, systems, and best management practices) to deliver all projects and initiatives on time, on budget, and with the level of quality that meets HAS standards to contribute to the success of the organization. The objective of the project delivery team is to increase productivity, collaboration, communication and reduce conflicts between owners, architects, and contractors during the construction of projects in the capital development program and major initiatives. PURPOSE OF THE POSITION This position will provide oversight and management of the Project Management team responsible for the effective delivery of civil and pavement related projects in accordance with the Capital Development Program for the Houston Airport System inclusive of three respective airports. They will serve as the specific point of contact for project management of all pavements related projects associated with the successful delivery of HAS Capital Development Projects on both Airside and Landside as part of the Infrastructure Program Management Delivery Team. The successful candidate will set and continually manage oversight of the pavement project management program while delegating and managing deliverables with team members and stakeholders. The position will be responsible for overseeing the work of no less than 8 project management professionals to include Senior Project Managers, Project Managers, Assistant Project Managers: communicating their progress to Senior management at regular intervals. Priority - Project Delivery Deputy Assistant Director shall be responsible for the Project Delivery function, for the full scope of work as is directed by the Project Delivery Assistant Director. The Project Delivery Deputy Assistant Director shall have four primary areas of role responsibility: Delivery of the Pavement Program and Projects Management of People/Teams Adherence to Process and Procedure Accountability for Project Management OTHER ESSENTIAL DUTIES: • Manage status of project management and project progress and performance related pavement projects assuring all activities proceed on schedule, within scope, within budget, and at quality levels agreed to. • Review, report risks, and maintain schedule in collaboration with Project Management, Quality Assurance Construction Management, Project Design, Project Controls for pavement systems coordination at the program and project level. • Review estimates, and monitor pavement program project costs, manage and maintain pavement related program budgets for HAS Capital pavement projects for all phases, from initiation to closeout. • Monitor pavement program related projects for risk and review with respect to Change Management process, and make recommendations as required. • Provide on-site leadership for pavement program project management by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones. Prepare performance reviews, identify, and provide opportunities for staff development, and other personnel matters. • Develop and deliver progress reports, requirements documentation, briefings and presentations to various audiences, including project team, sponsors, business community (i.e., Industry Day), Director of Aviation and other interna•I and external key stakeholders. • Acts as liaison to other departments, government agencies and the private sector. Facilitation of collaborative communication between all internal and external stakeholders of the HAS Projects as a part of the overall Capital Development program. • Manage resources, schedules, financials and adhere to quality guidelines in alignment with project and contract guidelines to ensure that civil or pavement related projects progress on time and on budget. MINIMUM REQUIREMENTS EDUCATION: Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field. EXPERIENCE: Seven years of progressively more complex/responsible administrative experience are required, with at least three of the years in a supervisory capacity. Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience. PREFERENCES Preference will be given to candidates that possess: • Bachelor's degree in Civil Engineering, Business Administration, Construction Management, or a closely related field. Aviation industry experience is highly desired. Professional Engineering {PE) license is a plus. • Minimum seven (7) years demonstrated experience in management of complex, multiphase, capital programs, with at least three of those years in a managerial capacity. • Project Management Institute PMP certification. • Proven and demonstrated experience in implementing and managing a multi-project/program system for a major capital program of $5 million or greater. • At least 5 years of demonstrated experience in managing teams with or without direct reporting responsibilities. • Displays track record of proven success with schedules, cost control, estimating and risk-management. • Knowledge of web-based program and project management systems. • Demonstrated excellent written/verbal communications. • Experience and knowledge of FAA Advisory Circulars, Reimbursable Agreement processes, and grant programs. **Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** GENERAL INFORMATION SELECTION/SKILLS TESTS REQUIRED: Yes All applicants will be expected to provide a professional writing sample. SAFETY IMPACT POSITION: No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION: Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in similar positions. Pay Grade: 30 APPLICATION PROCEDURES: Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov . To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6027. If you need special services or accommodations, call (832) 393-6027. (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE - EQUAL OPPORTUNITY EMPLOYER: The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include: • Medical • Dental • Vision • Wellness • Life insurance • Long-term disability • Retirement pension • 457 deferred compensation plan • Employee Assistance Program • 10 days of vacation each year • 11 city holidays, plus one floating holiday • Flexible schedules • Professional development opportunities • Transportation/parking plan • Section 125 pretax deductions • Dependent Care Reimbursement Plan • Healthcare Flexible Spending Account For plan details, visit http://www.houstontx.gov/hr/benefits.html Closing Date/Time: Continuous
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after August 5, 2024 for Health & Wellness. Under the general direction of the Director, the Assistant Director serves as a member of the department management team participating in strategic planning, financial and facilities management, emergency and continuity operations, communication and messaging, personnel management and other operations of the Student Health Center. The Assistant Director works collaboratively with the Lead Physician managing clinical medical operations, inclusive of nursing operations, health education and promotion and risk mitigation and compliance. Job Duties Duties include but are not limited to: Facilitate a fair and inclusive working environment. Engage in performance management to build collegial, high-functioning teams. Practice ethical and impartial recruitment, hiring, and supervision processes by adhering to policies, procedures, and guidelines. Manage prospective employee recruitment as needed, including creation or revision of position descriptions, application screening, interviews, and selection, and associated recruitment committee meetings. Supervise employees, communicate work expectations, conduct appropriate personnel actions, provide feedback and counseling, and evaluate staff performance in compliance with university procedural requirements. Provide direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. Orient new employees, develop, and implement training, maintain documentation of all training and employee competencies, and maintain an effective staff development program. Ensure compliance with policies, procedures, and guidelines. Manage prospective employee recruitment and adhere to bargaining unit contracts. Oversee compliance efforts for infection control, risk management, and safety. Serve as the department Safety Officer and Chair the Risk Management Committee. Ensure compliance with accreditation standards and regulatory requirements. Coordinate the success of compliance efforts with department and campus stakeholders. Supervise nursing staff and oversee clinical operations. Develop and implement nursing services, policies, and procedures. Collaborate on quality improvement studies and activities. Ensure timely scheduling of emergency drills and CPR training. Oversee the Nurse Advice Line and medical records management. Collaborate with Lead Physician in the development and execution of special immunization or testing programs. Provide input and data to support the development and oversight of the clinic budget. Collaborate with department leadership on operational efficiencies and financial sustainability. Participate in department planning aligned with institutional priorities. Oversee the administration and assessment of student success efforts and co-curricular learning objectives. Organize and facilitate department meetings, discussions, and workgroups. Advocate for the department and establish open channels of communication. Collaborate with the Health Education team to create a comprehensive approach to health education. Collaborate with colleagues to develop and/or revise standardized procedures and/or process protocols. Oversee the maintenance and calibration of all medical equipment. Collaborate with the Stockton Campus to provide programs and services. Coordinate staffing levels and operational needs to support physicians and other medical staff. Designate roles for vaccination coordination and infection prevention. Collaborate with colleagues and external stakeholders to support departmental goals and initiatives. Establish and maintain open channels of communication with colleagues and external partners. Work with the Stockton Campus to provide programs and services. Actively prioritize diversity, inclusion, and equal opportunity goals as integral to the department's core values and engage in strategic partnerships and collaborations with key stakeholders, students, campus colleagues, and community partners to systematically dismantle barriers hindering student success. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Other duties as assigned. Minimum Qualifications Education : Degree or equivalent in an approved professional nursing program, as approved by the California Board of Registered Nursing. Experience : Three to five years of progressively responsible professional nursing experience which has provided evidence of the ability to perform the nursing duties described above and has included administrative ad supervisory responsibilities; or equivalent combination of education and experience which provide the required knowledge and abilities. License/Certifications : Must possess and maintain a valid California RN license. Must possess and maintain certification in CPR/AED. Preferred Qualifications Bachelor of Nursing Degree. Master’s degree from a college or university. Experience as a charge nurse and supervising, managing, and evaluating staff. Experience creating and monitoring policies and procedures, following medical industry standards and mandated guidelines. Experience working in a unionized environment. Experience serving on committees or work groups. Knowledge, Skills, Abilities Experience working at an institution of Higher Education, with relevant knowledge of college-based medical and wellness programs. Demonstrated leadership and managerial experience: visioning, data-driven planning and strategy, co-curricular program development, student learning, and assessment. Strong interpersonal skills and the ability to build relationships and to communicate with an ethnically and culturally diverse community. Commitment to social justice, equity, and access. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to write memos and letters and prepare reports. Experienced supervisor with a philosophy of mentorship, personal accountability, and communication. Familiarity with performance management. Experience creating and facilitating staff development and training. Knowledge and skills relating to the management of financial resources. Ability to understand, communicate and implement regulations, codes, policies, procedures, and guidelines. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Comprehensive understanding of nursing scope of practice and specialties. Thorough knowledge of professional nursing principals and theories. Working knowledge of applicable state and federal laws and regulations pertaining to registered nursing and the scope of practice limitation of clinic support staff. Ability to assess, plan, develop and evaluate nursing and clinic services. Thorough knowledge of medical supplies and equipment using in nursing practice, specifically in an ambulatory care setting. Thorough knowledge of anatomy and physiology applicable to assigned duties, and the uses and effects of medications. Ability to apply nursing knowledge and demonstrate proper techniques and skills in performing nursing duties. Ability to accurately observe and record symptoms, behaviors, and reactions to treatments to make a nursing diagnosis. Ability to respond with nursing interventions to treatment reactions. Ability to use applicable health center automated systems to perform duties and maintain records and prepare reports. Ability to gain the cooperation so patients; analyze emergency situations and take prompt actions. Ability to maintain patient confidentiality and privacy in compliance with applicable state and federal laws and regulations. Ability to maintain effective working relationships with practitioners, health center support staff, and campus partners. Ability to be sensitive to and communicate effectively with patients from diverse backgrounds. Must possess a broader nursing knowledge that supports the performance of specialized duties in such areas as, but not limited to triage and assessment, patient counseling, and staffing specialized nursing clinics. Must have a broader knowledge of clinic operations and the development and implementation of nursing services, including policies, procedures, and protocols. Must be able to effectively apply specialized nursing skills. Ability to serve as an agent of the institution for community and regional partnerships, interactions with parents and family of students, with community agencies and/or collaborators. Excellent written and oral communication skills; competency with office technology and software. License or Certifications Must possess and maintain a valid California RN license. Must possess and maintain certification in CPR/AED. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Salary Range Anticipated salary will be $8,044-$10,189 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: M80/MPP) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER JUNE 26, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jun 11 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Position Summary Full-time position under the Management Personnel Plan (MPP) available on or after August 5, 2024 for Health & Wellness. Under the general direction of the Director, the Assistant Director serves as a member of the department management team participating in strategic planning, financial and facilities management, emergency and continuity operations, communication and messaging, personnel management and other operations of the Student Health Center. The Assistant Director works collaboratively with the Lead Physician managing clinical medical operations, inclusive of nursing operations, health education and promotion and risk mitigation and compliance. Job Duties Duties include but are not limited to: Facilitate a fair and inclusive working environment. Engage in performance management to build collegial, high-functioning teams. Practice ethical and impartial recruitment, hiring, and supervision processes by adhering to policies, procedures, and guidelines. Manage prospective employee recruitment as needed, including creation or revision of position descriptions, application screening, interviews, and selection, and associated recruitment committee meetings. Supervise employees, communicate work expectations, conduct appropriate personnel actions, provide feedback and counseling, and evaluate staff performance in compliance with university procedural requirements. Provide direction, guidance, and training to staff regarding the interpretation and application of policy, procedure, and guidelines. Orient new employees, develop, and implement training, maintain documentation of all training and employee competencies, and maintain an effective staff development program. Ensure compliance with policies, procedures, and guidelines. Manage prospective employee recruitment and adhere to bargaining unit contracts. Oversee compliance efforts for infection control, risk management, and safety. Serve as the department Safety Officer and Chair the Risk Management Committee. Ensure compliance with accreditation standards and regulatory requirements. Coordinate the success of compliance efforts with department and campus stakeholders. Supervise nursing staff and oversee clinical operations. Develop and implement nursing services, policies, and procedures. Collaborate on quality improvement studies and activities. Ensure timely scheduling of emergency drills and CPR training. Oversee the Nurse Advice Line and medical records management. Collaborate with Lead Physician in the development and execution of special immunization or testing programs. Provide input and data to support the development and oversight of the clinic budget. Collaborate with department leadership on operational efficiencies and financial sustainability. Participate in department planning aligned with institutional priorities. Oversee the administration and assessment of student success efforts and co-curricular learning objectives. Organize and facilitate department meetings, discussions, and workgroups. Advocate for the department and establish open channels of communication. Collaborate with the Health Education team to create a comprehensive approach to health education. Collaborate with colleagues to develop and/or revise standardized procedures and/or process protocols. Oversee the maintenance and calibration of all medical equipment. Collaborate with the Stockton Campus to provide programs and services. Coordinate staffing levels and operational needs to support physicians and other medical staff. Designate roles for vaccination coordination and infection prevention. Collaborate with colleagues and external stakeholders to support departmental goals and initiatives. Establish and maintain open channels of communication with colleagues and external partners. Work with the Stockton Campus to provide programs and services. Actively prioritize diversity, inclusion, and equal opportunity goals as integral to the department's core values and engage in strategic partnerships and collaborations with key stakeholders, students, campus colleagues, and community partners to systematically dismantle barriers hindering student success. Support a community where students may develop holistically as scholars, citizens, and leaders; provide curricular and co-curricular experiences to develop and enhance academic success, awareness and appreciation of diversity, and civic responsibility. Other duties as assigned. Minimum Qualifications Education : Degree or equivalent in an approved professional nursing program, as approved by the California Board of Registered Nursing. Experience : Three to five years of progressively responsible professional nursing experience which has provided evidence of the ability to perform the nursing duties described above and has included administrative ad supervisory responsibilities; or equivalent combination of education and experience which provide the required knowledge and abilities. License/Certifications : Must possess and maintain a valid California RN license. Must possess and maintain certification in CPR/AED. Preferred Qualifications Bachelor of Nursing Degree. Master’s degree from a college or university. Experience as a charge nurse and supervising, managing, and evaluating staff. Experience creating and monitoring policies and procedures, following medical industry standards and mandated guidelines. Experience working in a unionized environment. Experience serving on committees or work groups. Knowledge, Skills, Abilities Experience working at an institution of Higher Education, with relevant knowledge of college-based medical and wellness programs. Demonstrated leadership and managerial experience: visioning, data-driven planning and strategy, co-curricular program development, student learning, and assessment. Strong interpersonal skills and the ability to build relationships and to communicate with an ethnically and culturally diverse community. Commitment to social justice, equity, and access. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail; ability to write memos and letters and prepare reports. Experienced supervisor with a philosophy of mentorship, personal accountability, and communication. Familiarity with performance management. Experience creating and facilitating staff development and training. Knowledge and skills relating to the management of financial resources. Ability to understand, communicate and implement regulations, codes, policies, procedures, and guidelines. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response. Comprehensive understanding of nursing scope of practice and specialties. Thorough knowledge of professional nursing principals and theories. Working knowledge of applicable state and federal laws and regulations pertaining to registered nursing and the scope of practice limitation of clinic support staff. Ability to assess, plan, develop and evaluate nursing and clinic services. Thorough knowledge of medical supplies and equipment using in nursing practice, specifically in an ambulatory care setting. Thorough knowledge of anatomy and physiology applicable to assigned duties, and the uses and effects of medications. Ability to apply nursing knowledge and demonstrate proper techniques and skills in performing nursing duties. Ability to accurately observe and record symptoms, behaviors, and reactions to treatments to make a nursing diagnosis. Ability to respond with nursing interventions to treatment reactions. Ability to use applicable health center automated systems to perform duties and maintain records and prepare reports. Ability to gain the cooperation so patients; analyze emergency situations and take prompt actions. Ability to maintain patient confidentiality and privacy in compliance with applicable state and federal laws and regulations. Ability to maintain effective working relationships with practitioners, health center support staff, and campus partners. Ability to be sensitive to and communicate effectively with patients from diverse backgrounds. Must possess a broader nursing knowledge that supports the performance of specialized duties in such areas as, but not limited to triage and assessment, patient counseling, and staffing specialized nursing clinics. Must have a broader knowledge of clinic operations and the development and implementation of nursing services, including policies, procedures, and protocols. Must be able to effectively apply specialized nursing skills. Ability to serve as an agent of the institution for community and regional partnerships, interactions with parents and family of students, with community agencies and/or collaborators. Excellent written and oral communication skills; competency with office technology and software. License or Certifications Must possess and maintain a valid California RN license. Must possess and maintain certification in CPR/AED. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Extended periods of sitting, keyboarding, and manipulating a computer mouse or similar device. Salary Range Anticipated salary will be $8,044-$10,189 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: M80/MPP) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER JUNE 26, 2024. (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Jun 11 2024 Pacific Daylight Time Applications close: Closing Date/Time: